6 20 1125 https://www.kiakimamuseum.org/files/original/95717261fba4ad5047dc82ddf45d72a2.pdf f36df585a8f1e72f0fac55af800d48a9 PDF Text Text Ahoalan Nachpikin Unit Leaders Guidebook Function of Lodge Lodge Events Programs Cub Scouts Mobile Camp �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL TABLE OF CONTENTS Forward ........................................................................................................................................... 4 Letter from the Lodge Chief ........................................................................................................ 4 Purpose of the Order ................................................................................................................... 5 Mission of the Lodge ................................................................................................................... 6 History of the Order .................................................................................................................... 6 Structure of Ahoalan-Nachpikin Lodge ........................................................................................... 7 Troop Representative .................................................................................................................. 8 Troop Representative Adviser ..................................................................................................... 8 Functions of Ahoalan-Nachpikin Lodge ........................................................................................... 9 Election Procedures ..................................................................................................................... 9 Youth Elections ...................................................................................................................... 10 Adult Nominations................................................................................................................. 10 Annual Dues............................................................................................................................... 11 Season Pass ........................................................................................................................... 12 Transferring Membership.......................................................................................................... 12 Summer Camp and Camporee Events - Call-out Procedures .................................................... 12 Summer Camp Promotion ......................................................................................................... 13 District Events ............................................................................................................................ 14 Cub Scout Program .................................................................................................................... 14 Mobile Camp ............................................................................................................................. 14 Events of the Ahoalan-Nachpikin Lodge ....................................................................................... 15 Lodge Calendar .......................................................................................................................... 15 2014-2015 Calendar .............................................................................................................. 15 Conclave .................................................................................................................................... 16 Lodge Ordeals ............................................................................................................................ 16 Brotherhood Membership ........................................................................................................ 17 National OA Events and Opportunities ..................................................................................... 17 2 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL Order of the Arrow High Adventure ...................................................................................... 17 Publications of the Ahoalan-Nachpikin Lodge............................................................................... 18 Lodge Web Site .......................................................................................................................... 18 Lodge Online Calendar .......................................................................................................... 18 Social Media .............................................................................................................................. 18 Lodge Newsletter ...................................................................................................................... 19 Where to Go Camping Guide .................................................................................................... 19 Lodge Planbook ......................................................................................................................... 19 “Let us realize the significance of the Order in the unit – for the unit is our best hope in Scouting.” - E. Urner Goodman Founder, Order of the Arrow 3 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL FORWARD LETTER FROM THE LODGE CHIEF Fellow Scouters, This manual is written with you in mind – the Unit Leader. Knowing that your job is the most time-consuming and important job in all of Scouting, our desire is to assist you in any way possible in helping you achieve the primary goal of every unit leader – to instill a sense of character and value in the life of each boy in your unit. Many of you may not be familiar with the Order of the Arrow, except for a call-out ceremony or two – for you, we hope this manual will introduce you to what the can offer your unit and your boys. For those of you who are familiar with the OA, whether your experience was within this council or elsewhere, we hope you will learn how the AhoalanNachpikin Lodge and its particular programs can be of service to you. One of the main purposes of our Order is simply that – to serve you, the units and scouts of our Council. By becoming familiar with this manual, we trust you will better understand where the OA fits in the Chickasaw Council’s program, and take advantage of the opportunities that the Ahoalan-Nachpikin Lodge provides. If at any time you have questions about the Order of the Arrow in the Chickasaw Council, please feel free to contact me or any of the other officers of the Lodge. Yours in Scouting, Adam Carr Lodge Chief – W. W. W. Ahoalan-Nachpikin Lodge #558 lodgechief@chickasawoa.org 4 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL PURPOSE OF THE ORDER The Order of the Arrow’s Purpose is fourfold: To recognize those campers – Scouts and Scouters – who best exemplify the Scout Oath and Law in their daily lives, and by such recognition, cause other campers to conduct themselves in such manner as to warrant recognition. Recognition is an important part of the Scout program, and helps build character values by rewarding a Scout’s drive for achievement and self-esteem. As Scouting’s National Honor Society, the Order of the Arrow recognizes those in scouting who are active examples of the Scouting principles of cheerfulness, helpfulness, trustworthiness – all the central virtues of Scouting. Furthermore, the OA challenges each of its members to continue to live up to these ideals, thereby promoting these ideals back to those in your unit. To develop and maintain camping traditions and spirit. The Order of the Arrow was founded at a Scout summer camp, and believes in the outdoor method as an integral part of the Scouting goal of building character, citizenship and fitness in its participants. In camp, Scouts interact toward a common goal, and in doing so, exercise skills that are important in the maturation of boys into valuable members of society. As such, the OA embraces the camping traditions that have stood the test of time with the Scouting program, and serves to keep the spirit of the outdoor program alive. To promote Scout camping, which reaches its greatest effectiveness as a part of the unit’s camping program, both year-round and in the summer camp, as directed by the camping committee of the council. Under the direction of the Chickasaw Council’s Camping Committee, the Ahoalan-Nachpikin Lodge of the Order of the Arrow is committed to promote Scout camping. The OA believes that the goals of Scouting can be best achieved by a year-round program of unit camping, and the programs of the Ahoalan-Nachpikin Lodge reflect the desire to be helpful to your Unit in meeting these goals. 5 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. As adult leaders in the Scout program, our goal is to help you in your goal of molding your Scouts into responsible leaders. The Order of the Arrow program emphasizes service to others as a central theme of leadership and provides a framework through which to experience service as a building block in shaping the character of our youth. The Ahoalan-Nachpikin Lodge also believes that youth membership retention is another benefit of the Order of the Arrow program. As a youth in Scouting matures and completes individual advancement goals, he can turn to the OA as a source of further opportunity to experience Scouting. Youth members who stay with the Scouting program longer typically achieve higher ranks of advancement, serve as camp staff, and ultimately choose to give back to Scouting in adulthood. MISSION OF THE LODGE The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. HISTORY OF THE ORDER The Order of the Arrow was founded by Dr. E. Urner Goodman and Carroll A. Edson in 1915 at the Treasure Island Camp of the Philadelphia Council, Boy Scouts of America. It became an official program experiment in 1922 and was approved as part of the Scouting program in 1934. In 1948 the OA, recognized as the BSA's national brotherhood of honor campers, became an official part of the Boy Scouts of America. That same year the Chickasaw Council adopted the Order of the Arrow program. In 1998, the Order of the Arrow became recognized as Scouting's National Honor Society when it expanded its reach beyond camping to include broader service to Scouting and the community. 6 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL STRUCTURE OF AHOALAN-NACHPIKIN LODGE The Ahoalan-Nachpikin Lodge consists of 5 Chapters: Lippoe Blaknik – serving the Wolf River District Macheu Machque –serving the Thunderbird, Twin Banks, Southeast, and Scoutreach Districts Nashoba Tohbi – serving the Tallaha, Washington, and Malmaison Districts Okla Kamassa – serving the NW Mississippi District Sakima Machque – serving the Eastern District Each chapter is responsible for carrying out the prescribed lodge program within its district, and answers to the Lodge Executive Committee (LEC), which oversees the program in the council. For more information on each chapter, please visit the Lodge website. The Lodge is governed by the Lodge Executive Committee (LEC). The voting members of the LEC consist of the elected Lodge Officers, the Chapter Chiefs, and the Lodge operating committee chairmen. The advisers to all of these youth and the Scout Executive also give input during LEC meetings. The LEC is responsible for planning the overall lodge program, which will be established and fine-tuned at the LEC meetings. The Lodge Chief and Advisers attend the LEC meetings and help establish the program plan, then the Chapter Chiefs carry this plan back to their respective chapters, who are then responsible for implementing this plan through their chapters. Through this framework, each chapter has a unique and important responsibility - it is the interface between the OA Lodge program and the units within its district. Without the chapter carrying out its function, the lodge program cannot be effective – particularly at the troop level, which is the Order’s primary responsibility. 7 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL TROOP REPRESENTATIVE To help facilitate this interface between the OA and the unit, the Troop Representative program was established. This program establishes a youth liaison in each unit to serve between the OA lodge or chapter and his unit. In his unit, he will serve as a communication and programmatic link to and from Arrowmen, adult leaders and Scouts who are not presently members of the Order. The Troop Representative is a recognized leadership position that counts toward rank advancement, including Eagle. More detailed information on this program may be found at the National OA website at http://www.oa-bsa.org/programs/ttr/. To improve communications between the lodge and your unit, you are encouraged to support the Troop Representative program by asking your Senior Patrol Leader to appoint one for your unit. Each Troop Representative may wear a special leadership patch on their uniform, which is available at each Scout Shop. Troop Representatives are encouraged to participate within their designated chapter to be able to provide information to their fellow troop arrowmen. TROOP REPRESENTATIVE ADVISER The Troop Representative Adviser is a unit assistant leader or committee member that is at least 21 years old, an OA member, and appointed by the Scoutmaster with the approval of the Committee Chairman. Their role is to assist the youth Representative so that he might succeed in his role as the communication and programmatic link between the unit and the Lodge or Chapter. They promote the incorporation of the Order of the Arrow ideals and programs into the Troop and into the advancement and recognition programs. They attend lodge or chapter meetings with the youth and insure that the information is getting back to the Troop. 8 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL FUNCTIONS OF AHOALAN-NACHPIKIN LODGE Ahoalan-Nachpikin has many events and functions throughout the year. This guide focuses on the specific functions that affect units. For more information on the other functions, you can view the Lodge website and the Lodge Planbook (digital versions of the Planbook are available on the website). The functions covered in this guidebook are Unit Elections, Summer Camp/Camporee events, Summer Camp Promotions, District Events, and Cub Scout Programs. ELECTION PROCEDURES Elections are usually held in the spring by an OA Elections Team from your chapter. A chapter officer or member of the Elections Team should contact you to schedule a visit to one of your troop meetings to hold the election; if you have not been contacted by April 1 st, please contact the Chapter Adviser in your district. Troops are not allowed to conduct elections without a lodge representative present. This would be a violation of the Order’s guidelines. Ahoalan-Nachpikin recommends holding elections between January 1st and April 30th of each year. A Unit Elections Report Form will be made available if your troop does not print one from the Troop Master program. We highly encourage troops to make use of the OA Election Reports in Troop Master. Once elected, a “candidate” must participate in and complete the “Ordeal” within one year of his election to become a member of the Order of the Arrow, however he does NOT have to go through a Call Out Ceremony. If he misses the camporee or summer camp where he was Called Out, he can still go through his Ordeal. While the Call-Out Ceremony is an impressive and meaningful way for the boys to learn of their election and is highly recommended, it is actually up to the Scoutmaster whether he would like to wait until the Call-Out for the results to be announced or just to announce them at the meeting. For more information on the induction process, see “Lodge Ordeals” under the heading “Events of the Ahoalan-Nachpikin Lodge” in this Guidebook. Information for Ordeal candidates (registration forms, what to bring, etc.) may be found on the Lodge website. 9 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL YOUTH ELECTIONS To become a member of the Ahoalan-Nachpikin Lodge of the Order of the Arrow, each youth must be elected by the fellow members of his unit. To be eligible for election, a Scout must:  Be a First Class Scout  In the last 2 years, have camped at least 15 nights under the auspices of the BSA. Five of those nights must be in a row, in a long-term camp (summer camp, Philmont, etc), and the remaining 9 nights must not be a part of a long-term camp.  Have Scoutmaster approval If a Scout meets these requirements, he may be considered for election by the fellow Scouts in his troop. He must receive 50% or more of the votes of his unit to be elected. For an election to occur, 50% of the registered active youth must be present. Elections are generally conducted by a secret ballot. Troop Master can print ballots for you, or these can be made by hand. Each youth (the OA considers Youth to be under the age of 21, so a Scouter in the Troop under the age of 21 can still vote in the election, but Scouters over the age of 21 cannot vote) then votes “Yes” or “No” for each person. Therefore they can vote “Yes” for as many of the candidates as they choose. They can also choose to abstain from the voting. If they abstain they do not vote and it does not hurt the candidate’s chances the candidate has to receive 50% of the votes turned in. Once the ballots have been turned in, they are counted secretly by the Unit Election team with the Scoutmaster and the Arrowmen fill out the necessary paperwork to turn in to the Lodge. ADULT NOMINATIONS Adults are nominated based on their potential to enhance the Order of the Arrow program within the Council. This nomination should not be based on merit, but on what they can offer the program and its purposes as outlined above. Effective January 1, 2013, each year, upon holding a troop or team election for youth candidates that result in at least one youth candidate being elected, the unit committee may nominate adults to the lodge adult selection committee. The number of adults nominated can be no more than one-third of the number of youth candidates elected, rounded up where the number of youth candidates is not a multiple of 10 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL three. In addition to the one-third limit, the unit committee may nominate the currentlyserving unit leader (but not assistant leaders), as long as he or she has served as unit leader for at least the previous twelve months. Recommendations of the adult selection committee, which consists of the lodge adviser, the chairman of the council committee on which the lodge adviser serves, and the lodge staff adviser, with the approval of the Scout executive, serving as Supreme Chief of the Fire, will be candidates for induction, provided the following conditions are fulfilled: • Selection of the adult is based on the ability to perform the necessary functions to help the Order fulfill its purpose, and not for recognition of service, including current or prior achievement and positions. • The individual will be an asset to the Order because of demonstrated abilities that fulfill the purpose of the Order. • The camping requirements set forth for youth members are fulfilled. • The adult leader’s membership will provide a positive example for the growth and development of the youth members of the lodge. Nominations for adults may be by a unit leader / committee, or by a district / council committee. An Adult Candidate Nomination Form must be completed and submitted according to the instructions on the form; you will find this form on the Lodge website listed under “Forms and Info”. ANNUAL DUES Many times you will see the phrase “a member in good standing with the Lodge” when looking at different programs of the Order. This means a member who is current on his Lodge Dues. To stay as an active member (and be able to wear the Lodge flap) you must pay yearly dues of $10. These can be paid online, at the Council Office, or at the OA Trading Post. These dues are a vital way for the Lodge to have funds to be able to support the camp and operate throughout the year. The Ordeal fee for new members covers the first year of dues. Lodge members serving in the Armed Forces will remain as active members without having to pay dues throughout their term of service. For all other members, nonpayment of dues by Spring Ordeal disqualifies them as active members until they pay their dues. 11 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL SEASON PASS When paying dues, you will be given the option to purchase a Season Pass. This is a program that allows Arrowmen to pay for all their Lodge events at the beginning of the year at a discounted rate. For $75 it covers the fees for LOAC, Spring Ordeal, Fall Ordeal, Fall Fellowship, Family Banquet, Lodge dues, and the patches for LOAC and Fall Fellowship. Purchased separately this would normally cost $95. You will also receive a one-time coupon for $1 off for every $10 spent at the Trading Post. TRANSFERRING MEMBERSHIP Many times adult leaders were inducted into a different Lodge when they were a youth and would like to transfer their membership to our Lodge. To transfer their membership they only have to pay the dues for the current year. When paying dues they will be prompted for contact information and also information on their inductions. According to National policy, an Arrowman may not maintain membership within multiple Lodges and instead should be a member of the Lodge where their primary Scouting registration is. SUMMER CAMP AND CAMPOREE EVENTS - CALL-OUT PROCEDURES The Lodge has four primary functions at summer camp: Unit Elections, Brotherhood Conversion, Summer Fellowship, and Call Out ceremonies. If your troop was unable to conduct a Unit Election before camp, it is possible to hold the election at Kia Kima, however it is preferred if this was done beforehand. During the week Ahoalan-Nachpikin also provides an opportunity for Arrowmen to complete their Brotherhood conversion and more information about this is provided later in this guide. Generally on Fridays during summer camp the Lodge also hosts a Summer Fellowship where Arrowmen can come and meet other people from the Lodge and enjoy good food. Finally after the campfire is the Call Out Ceremony. The Lodge conducts call-out ceremonies during the family campfires at Kia Kima and at District Camporees. It is to publicly recognize those Scouts who have been elected by their unit. Please bring to summer camp or camporee the names of those in your unit who are to be called-out during the campfire – the camp Program Director or OA Camp Chief (or at a Camporee, the OA Chapter Chief) will need this list for the ceremony. 12 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL After the ceremony, each new candidate should receive an Ordeal Candidate Registration Form and a sheet entitled Instructions for Ordeal Candidates to instruct them on what to do next to become a member of the Ahoalan-Nachpikin Lodge. If he does not receive them, please refer him to the Ahoalan-Nachpikin Lodge website, where he can download these documents. These forms are not mailed to each candidate, so please make sure your elected candidates receive them in time to submit the registration form by the deadline. If your unit does not attend Camp in-council, you may choose to recognize the newly elected candidates at a unit function, such as a court of honor, in lieu of their call-out at summer camp or camporee. If so, please provide each candidate with a copy of the Ordeal Candidate Registration Form and the Instructions for Ordeal Candidates found on the Lodge website. It is important to note that if your unit does not attend Camp in-council you unfortunately cannot hold Unit Elections nor participate in Brotherhood conversions at the out-of-council camp. This is not an Ahoalan-Nachpikin policy, but instead a National policy. Unit Elections and Brotherhood conversion must take place with your home Lodge. SUMMER CAMP PROMOTION One of the primary purposes of the Order of the Arrow is promotion of the Scout year-round outdoor experience. The Ahoalan-Nachpikin Lodge believes that the summer camp experience is the highlight of the camping year, and therefore encourages each unit to take advantage of the program opportunities offered at our own Kia Kima Scout Reservation. Each year at KKSR, the lodge also conducts a weekly fellowship on Friday nights before the closing campfire. This is an opportunity for OA members to visit with other members from within our lodge and other lodges who might be represented during that camp week. Each OA chapter is a part of the District Camp Promotion Team, and helps with the planning of unit visits for the purpose of promoting Kia Kima Scout Reservation to your unit. If you would like to request a visit, please contact the OA Chapter Chief in your district. 13 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL DISTRICT EVENTS Ahoalan-Nachpikin Lodge has five chapters, which are responsible for carrying out the Lodge program within its districts. While the primary functions of the chapter are membership elections and summer camp promotion, the chapter also functions as a service arm to assist in the program of district events, and should be called upon to help if needed. While service to the district is an important part of the chapter’s responsibility, the chapter understands that each member’s primary responsibility is to his unit. Examples of this service is building campfires, helping staff events, and delivering food. Some Chapters choose to have small fellowships at Camporees and other functions similar to the Summer Fellowships at Kia Kima. Talk to your Chapter Chief about everything chapter is doing to support district events! CUB SCOUT PROGRAM While membership in the Order of the Arrow is not offered to Cub Scouts, the Lodge still actively supports the Cub Scout program. There are several ways for the Lodge to actively assist your Pack. Part of the traditions of the Order is to follow and help preserve American Indian culture. As such we can help by performing American Indian Crossover and Arrow of Light ceremonies. The Lodge also has American Indian Dance and Drum teams that can visit Pack meetings, camp outs, and Cub Scout Day Camps to give demonstration Pow Wows. Contact the Chapter Chief of your District for more information. MOBILE CAMP Mobile Camp was created as a way for Troops and Packs to receive assistance with teaching Scout skills and First Class Advancement. Its purpose is to provide the Summer Camp experience, knowledge, and material year-round as part of our Camping Promotions program. Arrowmen from the Mobile Camp committee can come to Troop/Pack meetings or even camp-outs depending on the location to help instruct. Most of our committee members have worked on Kia Kima staff and have knowledge and experience instructing Scouts. They instruct using hands-on demonstrations that utilize the EDGE method so the Scouts will be able to fully master the skills. Contact the Committee Chairman at mobilecamp@chickasawoa.org to schedule a visit. Different things that he will need to know are location, time, how many people are requested, and the skills they will be teaching. Previous visits have included teaching Orienteering skills, knots, backpacking, and Arrow of Light advancement. If you have any ideas or questions about what they can instruct please feel free to ask! 14 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL EVENTS OF THE AHOALAN-NACHPIKIN LODGE LODGE CALENDAR Below is the Lodge Calendar for 2014-2015. These dates were approved during a Lodge Executive Committee Meeting. Please make note of these dates as you plan your unit’s calendar, to allow the OA members in your unit maximum opportunity to participate in the Lodge’s events. 2014-2015 CALENDAR September 12-14, 2014 Fall Ordeal Camp Currier September 19-21, 2014 OA Mississippi Gathering Camp Yocona, Randolph, MS October 10-12, 2014 Fall Fellowship/Elections Camp Currier October 17-19, 2014 ScoutBase ServiceCorps Tunica, MS December 6, 2014 Family Banquet TBA January 1 – April 30, 2015 Unit Elections Individual Units January 30 – February 1, 2015 LOAC Camp Currier April 17-19, 2015 Section Conclave Camp Buck Toms, Knoxville, TN May 15-17, 2015 Spring Ordeal KKSR August 3-7, 2015 NOAC Michigan State University, E. Lansing, MI 15 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL CONCLAVE The Ahoalan-Nachpikin Lodge belongs to Section SR6, along with eight other OA lodges from Tennessee, Kentucky and Mississippi. Every year, these lodges meet for fellowship and competition during a weekend at one of the Scout camps in the Area. Called a conclave, this event is always enjoyed by all that attend. The 2015 Section SR6 Conclave is on the weekend of April 17-19 at Camp Buck Toms near Knoxville, TN. Pellissippi Lodge will host this event, and this will be a great opportunity for your OA members to meet and interact with OA members from throughout the Section. More information on how members in your unit may register will be available on the Lodge website (www.chickasawoa.org). LODGE ORDEALS To become a member of the Order of the Arrow, an elected candidate must attend and complete the “Ordeal” within one year of his election. The Ahoalan-Nachpikin Lodge holds two Ordeal weekends each year to allow every candidate several opportunities to attend one after their election. Each candidate must register for the Ordeal that he intends to attend by completing the online registration through the Chickasaw Council DoubleKnot calendar. All lodge members are invited to participate in the Ordeal weekend. The Ordeal is typically finished by 10 AM Sunday morning. 16 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL BROTHERHOOD MEMBERSHIP The Ahoalan-Nachpikin Lodge encourages every Ordeal member to seal their membership in the OA by becoming a Brotherhood member. Ordeal members that have been a member for at least 10 months are eligible for Brotherhood membership. Brotherhood Conversion involves learning more about the symbols and traditions of the Order. The Brotherhood is represented on the OA sash by two bars on either end of the arrow. The Brotherhood ceremony is offered at LOAC, Fall Fellowship, KKSR Summer Camp and the Ordeals. Further requirements for Brotherhood membership are described in the Order of the Arrow Handbook. NATIONAL OA EVENTS AND OPPORTUNITIES Every 2 to 3 years, the National Order of the Arrow Conference (NOAC) is held for one week on a major university campus in the late summer. The NOAC is similar in scope to a National Jamboree, in that lodges from across the country send delegates for training, fellowship, competition, and fun. All OA members in the Lodge are eligible and encouraged to become a part of the Ahoalan-Nachpikin Lodge Contingent – it will be a trip to remember! Contact the Lodge Adviser or check the website if your members are interested. The next NOAC will be in 2015 at Michigan State University, and it is also the Centennial Year for the Order of the Arrow! ORDER OF THE ARROW HIGH ADVENTURE Order of the Arrow High Adventure is another summer program for older Scouts. It is a two week program offered at each of Scouting’s High Adventure bases. OA Trail Crew is at Philmont Scout Ranch, OA Wilderness Voyage and Canadian Odyssey are at Northern Tier and OA Ocean Adventure is at Sea Base. This program allows participants to provide service for the bases in the form of trail building for the first week, and then plan their own personalized trek for the second week. This all comes at a much cheaper rate than visiting with a unit and is a great opportunity for older scouts who want to go back to the bases. If any of your Scouts are interested in OA High Adventure, you can contact the Lodge Adviser or visit http://adventure.oa-bsa.org. The Lodge also operates an OA High Adventure Scholarship for those wishing to attend one of the OA High Adventure programs. The scholarship is based on financial need however there are a few other requirements. More information can be found on our website. 17 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL PUBLICATIONS OF THE AHOALAN-NACHPIKIN LODGE LODGE WEB SITE The Lodge maintains a web page, found at www.chickasawoa.org, which contains up-todate information on Lodge events and programs, as well as all of the forms mentioned in this guidebook (and many other useful items!). We also encourage all members to sign up for the Lodge email list on the website, which will provide email reminders and breaking news to the list. Youth members maintain this web page, and the web team is always interested in hearing from members who have an interest in helping with this service. LODGE ONLINE CALENDAR The Lodge has a planning calendar on the web, found at the Chickasaw Council Calendar web page. This calendar can be very helpful in incorporating Ahoalan-Nachpikin Lodge functions into your unit calendar. It is a Doubleknot calendar that also allows you to register and pay for events using it. SOCIAL MEDIA The Lodge operates an official Facebook page at www.facebook.com/lodge558. Here the Lodge also provides updates and information regarding events and activities of the Lodge. You are also able to sign up for the mailing list from the Facebook Page and view the Planbook. 18 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL LODGE NEWSLETTER The official newsletter of the Ahoalan-Nachpikin Lodge is The Dancing Bear, which is published quarterly. News on past events, along with pertinent details on upcoming events, is included in each issue. This newsletter is edited and published by a youth staff and all members are invited to submit articles for consideration. WHERE TO GO CAMPING GUIDE As part of their camping promotion service, the Ahoalan-Nachpikin Lodge publishes a “Where to Go Camping Guide” and provides it to each unit in the Council. This guide is reviewed yearly, and updated as needed. The Lodge encourages you to submit your favorite camping or hiking sites for inclusion, and welcomes your comments and reviews of the sites listed. LODGE PLANBOOK The Lodge Planbook is a book published yearly with information on the current officers, the lodge goals, the year’s calendar, select forms, and other information. Printed copies of the Planbook are given out to new members in their packet after they complete their Ordeal. Digital copies of the Planbook can be found online at the Lodge website. 19 Unit Leader’s Guidebook �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL Ahoalan-Nachpikin Lodge Chickasaw Council 171 S. Hollywood Memphis, TN 38112 Unit Leader’s Guidebook http://www.chickasawoa.org 20 2014 Printing � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Ahoalan Nachpikin Unit Leaders Guidebook Function of Lodge Lodge Events Programs Cub Scouts Mobile Camp THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 2 Unit Leader’s Guidebook TABLE OF CONTENTS Forward ........................................................................................................................................... 4 Letter from the Lodge Chief ........................................................................................................ 4 Purpose of the Order ................................................................................................................... 5 Mission of the Lodge ................................................................................................................... 6 History of the Order .................................................................................................................... 6 Structure of Ahoalan-Nachpikin Lodge ........................................................................................... 7 Troop Representative .................................................................................................................. 8 Troop Representative Adviser ..................................................................................................... 8 Functions of Ahoalan-Nachpikin Lodge ........................................................................................... 9 Election Procedures ..................................................................................................................... 9 Youth Elections ...................................................................................................................... 10 Adult Nominations................................................................................................................. 10 Annual Dues............................................................................................................................... 11 Season Pass ........................................................................................................................... 12 Transferring Membership .......................................................................................................... 12 Summer Camp and Camporee Events - Call-out Procedures .................................................... 12 Summer Camp Promotion ......................................................................................................... 13 District Events ............................................................................................................................ 14 Cub Scout Program .................................................................................................................... 14 Mobile Camp ............................................................................................................................. 14 Events of the Ahoalan-Nachpikin Lodge ....................................................................................... 15 Lodge Calendar .......................................................................................................................... 15 2014-2015 Calendar .............................................................................................................. 15 Conclave .................................................................................................................................... 16 Lodge Ordeals ............................................................................................................................ 16 Brotherhood Membership ........................................................................................................ 17 National OA Events and Opportunities ..................................................................................... 17 THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 3 Unit Leader’s Guidebook “Let us realize the significance of the Order in the unit – for the unit is our best hope in Scouting.” - E. Urner Goodman Founder, Order of the Arrow Order of the Arrow High Adventure ...................................................................................... 17 Publications of the Ahoalan-Nachpikin Lodge............................................................................... 18 Lodge Web Site .......................................................................................................................... 18 Lodge Online Calendar .......................................................................................................... 18 Social Media .............................................................................................................................. 18 Lodge Newsletter ...................................................................................................................... 19 Where to Go Camping Guide .................................................................................................... 19 Lodge Planbook ......................................................................................................................... 19 THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 4 Unit Leader’s Guidebook FORWARD LETTER FROM THE LODGE CHIEF Fellow Scouters, This manual is written with you in mind – the Unit Leader. Knowing that your job is the most time-consuming and important job in all of Scouting, our desire is to assist you in any way possible in helping you achieve the primary goal of every unit leader – to instill a sense of character and value in the life of each boy in your unit. Many of you may not be familiar with the Order of the Arrow, except for a call-out ceremony or two – for you, we hope this manual will introduce you to what the can offer your unit and your boys. For those of you who are familiar with the OA, whether your experience was within this council or elsewhere, we hope you will learn how the Ahoalan- Nachpikin Lodge and its particular programs can be of service to you. One of the main purposes of our Order is simply that – to serve you, the units and scouts of our Council. By becoming familiar with this manual, we trust you will better understand where the OA fits in the Chickasaw Council’s program, and take advantage of the opportunities that the Ahoalan-Nachpikin Lodge provides. If at any time you have questions about the Order of the Arrow in the Chickasaw Council, please feel free to contact me or any of the other officers of the Lodge. Yours in Scouting, Adam Carr Lodge Chief – W. W. W. Ahoalan-Nachpikin Lodge #558 lodgechief@chickasawoa.org THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 5 Unit Leader’s Guidebook PURPOSE OF THE ORDER The Order of the Arrow’s Purpose is fourfold: To recognize those campers – Scouts and Scouters – who best exemplify the Scout Oath and Law in their daily lives, and by such recognition, cause other campers to conduct themselves in such manner as to warrant recognition. Recognition is an important part of the Scout program, and helps build character values by rewarding a Scout’s drive for achievement and self-esteem. As Scouting’s National Honor Society, the Order of the Arrow recognizes those in scouting who are active examples of the Scouting principles of cheerfulness, helpfulness, trustworthiness – all the central virtues of Scouting. Furthermore, the OA challenges each of its members to continue to live up to these ideals, thereby promoting these ideals back to those in your unit. To develop and maintain camping traditions and spirit. The Order of the Arrow was founded at a Scout summer camp, and believes in the outdoor method as an integral part of the Scouting goal of building character, citizenship and fitness in its participants. In camp, Scouts interact toward a common goal, and in doing so, exercise skills that are important in the maturation of boys into valuable members of society. As such, the OA embraces the camping traditions that have stood the test of time with the Scouting program, and serves to keep the spirit of the outdoor program alive. To promote Scout camping, which reaches its greatest effectiveness as a part of the unit’s camping program, both year-round and in the summer camp, as directed by the camping committee of the council. Under the direction of the Chickasaw Council’s Camping Committee, the Ahoalan-Nachpikin Lodge of the Order of the Arrow is committed to promote Scout camping. The OA believes that the goals of Scouting can be best achieved by a year-round program of unit camping, and the programs of the Ahoalan-Nachpikin Lodge reflect the desire to be helpful to your Unit in meeting these goals. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 6 Unit Leader’s Guidebook To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. As adult leaders in the Scout program, our goal is to help you in your goal of molding your Scouts into responsible leaders. The Order of the Arrow program emphasizes service to others as a central theme of leadership and provides a framework through which to experience service as a building block in shaping the character of our youth. The Ahoalan-Nachpikin Lodge also believes that youth membership retention is another benefit of the Order of the Arrow program. As a youth in Scouting matures and completes individual advancement goals, he can turn to the OA as a source of further opportunity to experience Scouting. Youth members who stay with the Scouting program longer typically achieve higher ranks of advancement, serve as camp staff, and ultimately choose to give back to Scouting in adulthood. MISSION OF THE LODGE The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. HISTORY OF THE ORDER The Order of the Arrow was founded by Dr. E. Urner Goodman and Carroll A. Edson in 1915 at the Treasure Island Camp of the Philadelphia Council, Boy Scouts of America. It became an official program experiment in 1922 and was approved as part of the Scouting program in 1934. In 1948 the OA, recognized as the BSA's national brotherhood of honor campers, became an official part of the Boy Scouts of America. That same year the Chickasaw Council adopted the Order of the Arrow program. In 1998, the Order of the Arrow became recognized as Scouting's National Honor Society when it expanded its reach beyond camping to include broader service to Scouting and the community. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 7 Unit Leader’s Guidebook STRUCTURE OF AHOALAN-NACHPIKIN LODGE The Ahoalan-Nachpikin Lodge consists of 5 Chapters: Lippoe Blaknik – serving the Wolf River District Macheu Machque –serving the Thunderbird, Twin Banks, Southeast, and Scoutreach Districts Nashoba Tohbi – serving the Tallaha, Washington, and Malmaison Districts Okla Kamassa – serving the NW Mississippi District Sakima Machque – serving the Eastern District Each chapter is responsible for carrying out the prescribed lodge program within its district, and answers to the Lodge Executive Committee (LEC), which oversees the program in the council. For more information on each chapter, please visit the Lodge website. The Lodge is governed by the Lodge Executive Committee (LEC). The voting members of the LEC consist of the elected Lodge Officers, the Chapter Chiefs, and the Lodge operating committee chairmen. The advisers to all of these youth and the Scout Executive also give input during LEC meetings. The LEC is responsible for planning the overall lodge program, which will be established and fine-tuned at the LEC meetings. The Lodge Chief and Advisers attend the LEC meetings and help establish the program plan, then the Chapter Chiefs carry this plan back to their respective chapters, who are then responsible for implementing this plan through their chapters. Through this framework, each chapter has a unique and important responsibility - it is the interface between the OA Lodge program and the units within its district. Without the chapter carrying out its function, the lodge program cannot be effective – particularly at the troop level, which is the Order’s primary responsibility. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 8 Unit Leader’s Guidebook TROOP REPRESENTATIVE To help facilitate this interface between the OA and the unit, the Troop Representative program was established. This program establishes a youth liaison in each unit to serve between the OA lodge or chapter and his unit. In his unit, he will serve as a communication and programmatic link to and from Arrowmen, adult leaders and Scouts who are not presently members of the Order. The Troop Representative is a recognized leadership position that counts toward rank advancement, including Eagle. More detailed information on this program may be found at the National OA website at http://www.oa-bsa.org/programs/ttr/. To improve communications between the lodge and your unit, you are encouraged to support the Troop Representative program by asking your Senior Patrol Leader to appoint one for your unit. Each Troop Representative may wear a special leadership patch on their uniform, which is available at each Scout Shop. Troop Representatives are encouraged to participate within their designated chapter to be able to provide information to their fellow troop arrowmen. TROOP REPRESENTATIVE ADVISER The Troop Representative Adviser is a unit assistant leader or committee member that is at least 21 years old, an OA member, and appointed by the Scoutmaster with the approval of the Committee Chairman. Their role is to assist the youth Representative so that he might succeed in his role as the communication and programmatic link between the unit and the Lodge or Chapter. They promote the incorporation of the Order of the Arrow ideals and programs into the Troop and into the advancement and recognition programs. They attend lodge or chapter meetings with the youth and insure that the information is getting back to the Troop. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 9 Unit Leader’s Guidebook FUNCTIONS OF AHOALAN-NACHPIKIN LODGE Ahoalan-Nachpikin has many events and functions throughout the year. This guide focuses on the specific functions that affect units. For more information on the other functions, you can view the Lodge website and the Lodge Planbook (digital versions of the Planbook are available on the website). The functions covered in this guidebook are Unit Elections, Summer Camp/Camporee events, Summer Camp Promotions, District Events, and Cub Scout Programs. ELECTION PROCEDURES Elections are usually held in the spring by an OA Elections Team from your chapter. A chapter officer or member of the Elections Team should contact you to schedule a visit to one of your troop meetings to hold the election; if you have not been contacted by April 1st, please contact the Chapter Adviser in your district. Troops are not allowed to conduct elections without a lodge representative present. This would be a violation of the Order’s guidelines. Ahoalan-Nachpikin recommends holding elections between January 1st and April 30th of each year. A Unit Elections Report Form will be made available if your troop does not print one from the Troop Master program. We highly encourage troops to make use of the OA Election Reports in Troop Master. Once elected, a “candidate” must participate in and complete the “Ordeal” within one year of his election to become a member of the Order of the Arrow, however he does NOT have to go through a Call Out Ceremony. If he misses the camporee or summer camp where he was Called Out, he can still go through his Ordeal. While the Call-Out Ceremony is an impressive and meaningful way for the boys to learn of their election and is highly recommended, it is actually up to the Scoutmaster whether he would like to wait until the Call-Out for the results to be announced or just to announce them at the meeting. For more information on the induction process, see “Lodge Ordeals” under the heading “Events of the Ahoalan-Nachpikin Lodge” in this Guidebook. Information for Ordeal candidates (registration forms, what to bring, etc.) may be found on the Lodge website. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 10 Unit Leader’s Guidebook YOUTH ELECTIONS To become a member of the Ahoalan-Nachpikin Lodge of the Order of the Arrow, each youth must be elected by the fellow members of his unit. To be eligible for election, a Scout must:  Be a First Class Scout  In the last 2 years, have camped at least 15 nights under the auspices of the BSA. Five of those nights must be in a row, in a long-term camp (summer camp, Philmont, etc), and the remaining 9 nights must not be a part of a long-term camp.  Have Scoutmaster approval If a Scout meets these requirements, he may be considered for election by the fellow Scouts in his troop. He must receive 50% or more of the votes of his unit to be elected. For an election to occur, 50% of the registered active youth must be present. Elections are generally conducted by a secret ballot. Troop Master can print ballots for you, or these can be made by hand. Each youth (the OA considers Youth to be under the age of 21, so a Scouter in the Troop under the age of 21 can still vote in the election, but Scouters over the age of 21 cannot vote) then votes “Yes” or “No” for each person. Therefore they can vote “Yes” for as many of the candidates as they choose. They can also choose to abstain from the voting. If they abstain they do not vote and it does not hurt the candidate’s chances the candidate has to receive 50% of the votes turned in. Once the ballots have been turned in, they are counted secretly by the Unit Election team with the Scoutmaster and the Arrowmen fill out the necessary paperwork to turn in to the Lodge. ADULT NOMINATIONS Adults are nominated based on their potential to enhance the Order of the Arrow program within the Council. This nomination should not be based on merit, but on what they can offer the program and its purposes as outlined above. Effective January 1, 2013, each year, upon holding a troop or team election for youth candidates that result in at least one youth candidate being elected, the unit committee may nominate adults to the lodge adult selection committee. The number of adults nominated can be no more than one-third of the number of youth candidates elected, rounded up where the number of youth candidates is not a multiple of THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 11 Unit Leader’s Guidebook three. In addition to the one-third limit, the unit committee may nominate the currentlyserving unit leader (but not assistant leaders), as long as he or she has served as unit leader for at least the previous twelve months. Recommendations of the adult selection committee, which consists of the lodge adviser, the chairman of the council committee on which the lodge adviser serves, and the lodge staff adviser, with the approval of the Scout executive, serving as Supreme Chief of the Fire, will be candidates for induction, provided the following conditions are fulfilled: • Selection of the adult is based on the ability to perform the necessary functions to help the Order fulfill its purpose, and not for recognition of service, including current or prior achievement and positions. • The individual will be an asset to the Order because of demonstrated abilities that fulfill the purpose of the Order. • The camping requirements set forth for youth members are fulfilled. • The adult leader’s membership will provide a positive example for the growth and development of the youth members of the lodge. Nominations for adults may be by a unit leader / committee, or by a district / council committee. An Adult Candidate Nomination Form must be completed and submitted according to the instructions on the form; you will find this form on the Lodge website listed under “Forms and Info”. ANNUAL DUES Many times you will see the phrase “a member in good standing with the Lodge” when looking at different programs of the Order. This means a member who is current on his Lodge Dues. To stay as an active member (and be able to wear the Lodge flap) you must pay yearly dues of $10. These can be paid online, at the Council Office, or at the OA Trading Post. These dues are a vital way for the Lodge to have funds to be able to support the camp and operate throughout the year. The Ordeal fee for new members covers the first year of dues. Lodge members serving in the Armed Forces will remain as active members without having to pay dues throughout their term of service. For all other members, nonpayment of dues by Spring Ordeal disqualifies them as active members until they pay their dues. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 12 Unit Leader’s Guidebook SEASON PASS When paying dues, you will be given the option to purchase a Season Pass. This is a program that allows Arrowmen to pay for all their Lodge events at the beginning of the year at a discounted rate. For $75 it covers the fees for LOAC, Spring Ordeal, Fall Ordeal, Fall Fellowship, Family Banquet, Lodge dues, and the patches for LOAC and Fall Fellowship. Purchased separately this would normally cost $95. You will also receive a one-time coupon for $1 off for every $10 spent at the Trading Post. TRANSFERRING MEMBERSHIP Many times adult leaders were inducted into a different Lodge when they were a youth and would like to transfer their membership to our Lodge. To transfer their membership they only have to pay the dues for the current year. When paying dues they will be prompted for contact information and also information on their inductions. According to National policy, an Arrowman may not maintain membership within multiple Lodges and instead should be a member of the Lodge where their primary Scouting registration is. SUMMER CAMP AND CAMPOREE EVENTS - CALL-OUT PROCEDURES The Lodge has four primary functions at summer camp: Unit Elections, Brotherhood Conversion, Summer Fellowship, and Call Out ceremonies. If your troop was unable to conduct a Unit Election before camp, it is possible to hold the election at Kia Kima, however it is preferred if this was done beforehand. During the week Ahoalan-Nachpikin also provides an opportunity for Arrowmen to complete their Brotherhood conversion and more information about this is provided later in this guide. Generally on Fridays during summer camp the Lodge also hosts a Summer Fellowship where Arrowmen can come and meet other people from the Lodge and enjoy good food. Finally after the campfire is the Call Out Ceremony. The Lodge conducts call-out ceremonies during the family campfires at Kia Kima and at District Camporees. It is to publicly recognize those Scouts who have been elected by their unit. Please bring to summer camp or camporee the names of those in your unit who are to be called-out during the campfire – the camp Program Director or OA Camp Chief (or at a Camporee, the OA Chapter Chief) will need this list for the ceremony. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 13 Unit Leader’s Guidebook After the ceremony, each new candidate should receive an Ordeal Candidate Registration Form and a sheet entitled Instructions for Ordeal Candidates to instruct them on what to do next to become a member of the Ahoalan-Nachpikin Lodge. If he does not receive them, please refer him to the Ahoalan-Nachpikin Lodge website, where he can download these documents. These forms are not mailed to each candidate, so please make sure your elected candidates receive them in time to submit the registration form by the deadline. If your unit does not attend Camp in-council, you may choose to recognize the newly elected candidates at a unit function, such as a court of honor, in lieu of their call-out at summer camp or camporee. If so, please provide each candidate with a copy of the Ordeal Candidate Registration Form and the Instructions for Ordeal Candidates found on the Lodge website. It is important to note that if your unit does not attend Camp in-council you unfortunately cannot hold Unit Elections nor participate in Brotherhood conversions at the out-of-council camp. This is not an Ahoalan-Nachpikin policy, but instead a National policy. Unit Elections and Brotherhood conversion must take place with your home Lodge. SUMMER CAMP PROMOTION One of the primary purposes of the Order of the Arrow is promotion of the Scout year-round outdoor experience. The Ahoalan-Nachpikin Lodge believes that the summer camp experience is the highlight of the camping year, and therefore encourages each unit to take advantage of the program opportunities offered at our own Kia Kima Scout Reservation. Each year at KKSR, the lodge also conducts a weekly fellowship on Friday nights before the closing campfire. This is an opportunity for OA members to visit with other members from within our lodge and other lodges who might be represented during that camp week. Each OA chapter is a part of the District Camp Promotion Team, and helps with the planning of unit visits for the purpose of promoting Kia Kima Scout Reservation to your unit. If you would like to request a visit, please contact the OA Chapter Chief in your district. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 14 Unit Leader’s Guidebook DISTRICT EVENTS Ahoalan-Nachpikin Lodge has five chapters, which are responsible for carrying out the Lodge program within its districts. While the primary functions of the chapter are membership elections and summer camp promotion, the chapter also functions as a service arm to assist in the program of district events, and should be called upon to help if needed. While service to the district is an important part of the chapter’s responsibility, the chapter understands that each member’s primary responsibility is to his unit. Examples of this service is building campfires, helping staff events, and delivering food. Some Chapters choose to have small fellowships at Camporees and other functions similar to the Summer Fellowships at Kia Kima. Talk to your Chapter Chief about everything chapter is doing to support district events! CUB SCOUT PROGRAM While membership in the Order of the Arrow is not offered to Cub Scouts, the Lodge still actively supports the Cub Scout program. There are several ways for the Lodge to actively assist your Pack. Part of the traditions of the Order is to follow and help preserve American Indian culture. As such we can help by performing American Indian Crossover and Arrow of Light ceremonies. The Lodge also has American Indian Dance and Drum teams that can visit Pack meetings, camp outs, and Cub Scout Day Camps to give demonstration Pow Wows. Contact the Chapter Chief of your District for more information. MOBILE CAMP Mobile Camp was created as a way for Troops and Packs to receive assistance with teaching Scout skills and First Class Advancement. Its purpose is to provide the Summer Camp experience, knowledge, and material year-round as part of our Camping Promotions program. Arrowmen from the Mobile Camp committee can come to Troop/Pack meetings or even camp-outs depending on the location to help instruct. Most of our committee members have worked on Kia Kima staff and have knowledge and experience instructing Scouts. They instruct using hands-on demonstrations that utilize the EDGE method so the Scouts will be able to fully master the skills. Contact the Committee Chairman at mobilecamp@chickasawoa.org to schedule a visit. Different things that he will need to know are location, time, how many people are requested, and the skills they will be teaching. Previous visits have included teaching Orienteering skills, knots, backpacking, and Arrow of Light advancement. If you have any ideas or questions about what they can instruct please feel free to ask! THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 15 Unit Leader’s Guidebook EVENTS OF THE AHOALAN-NACHPIKIN LODGE LODGE CALENDAR Below is the Lodge Calendar for 2014-2015. These dates were approved during a Lodge Executive Committee Meeting. Please make note of these dates as you plan your unit’s calendar, to allow the OA members in your unit maximum opportunity to participate in the Lodge’s events. 2014-2015 CALENDAR September 12-14, 2014 Fall Ordeal Camp Currier September 19-21, 2014 OA Mississippi Gathering Camp Yocona, Randolph, MS October 10-12, 2014 Fall Fellowship/Elections Camp Currier October 17-19, 2014 ScoutBase ServiceCorps Tunica, MS December 6, 2014 Family Banquet TBA January 1 – April 30, 2015 Unit Elections Individual Units January 30 – February 1, 2015 LOAC Camp Currier April 17-19, 2015 Section Conclave Camp Buck Toms, Knoxville, TN May 15-17, 2015 Spring Ordeal KKSR August 3-7, 2015 NOAC Michigan State University, E. Lansing, MI THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 16 Unit Leader’s Guidebook CONCLAVE The Ahoalan-Nachpikin Lodge belongs to Section SR6, along with eight other OA lodges from Tennessee, Kentucky and Mississippi. Every year, these lodges meet for fellowship and competition during a weekend at one of the Scout camps in the Area. Called a conclave, this event is always enjoyed by all that attend. The 2015 Section SR6 Conclave is on the weekend of April 17-19 at Camp Buck Toms near Knoxville, TN. Pellissippi Lodge will host this event, and this will be a great opportunity for your OA members to meet and interact with OA members from throughout the Section. More information on how members in your unit may register will be available on the Lodge website (www.chickasawoa.org). LODGE ORDEALS To become a member of the Order of the Arrow, an elected candidate must attend and complete the “Ordeal” within one year of his election. The Ahoalan-Nachpikin Lodge holds two Ordeal weekends each year to allow every candidate several opportunities to attend one after their election. Each candidate must register for the Ordeal that he intends to attend by completing the online registration through the Chickasaw Council DoubleKnot calendar. All lodge members are invited to participate in the Ordeal weekend. The Ordeal is typically finished by 10 AM Sunday morning. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 17 Unit Leader’s Guidebook BROTHERHOOD MEMBERSHIP The Ahoalan-Nachpikin Lodge encourages every Ordeal member to seal their membership in the OA by becoming a Brotherhood member. Ordeal members that have been a member for at least 10 months are eligible for Brotherhood membership. Brotherhood Conversion involves learning more about the symbols and traditions of the Order. The Brotherhood is represented on the OA sash by two bars on either end of the arrow. The Brotherhood ceremony is offered at LOAC, Fall Fellowship, KKSR Summer Camp and the Ordeals. Further requirements for Brotherhood membership are described in the Order of the Arrow Handbook. NATIONAL OA EVENTS AND OPPORTUNITIES Every 2 to 3 years, the National Order of the Arrow Conference (NOAC) is held for one week on a major university campus in the late summer. The NOAC is similar in scope to a National Jamboree, in that lodges from across the country send delegates for training, fellowship, competition, and fun. All OA members in the Lodge are eligible and encouraged to become a part of the Ahoalan-Nachpikin Lodge Contingent – it will be a trip to remember! Contact the Lodge Adviser or check the website if your members are interested. The next NOAC will be in 2015 at Michigan State University, and it is also the Centennial Year for the Order of the Arrow! ORDER OF THE ARROW HIGH ADVENTURE Order of the Arrow High Adventure is another summer program for older Scouts. It is a two week program offered at each of Scouting’s High Adventure bases. OA Trail Crew is at Philmont Scout Ranch, OA Wilderness Voyage and Canadian Odyssey are at Northern Tier and OA Ocean Adventure is at Sea Base. This program allows participants to provide service for the bases in the form of trail building for the first week, and then plan their own personalized trek for the second week. This all comes at a much cheaper rate than visiting with a unit and is a great opportunity for older scouts who want to go back to the bases. If any of your Scouts are interested in OA High Adventure, you can contact the Lodge Adviser or visit http://adventure.oa-bsa.org. The Lodge also operates an OA High Adventure Scholarship for those wishing to attend one of the OA High Adventure programs. The scholarship is based on financial need however there are a few other requirements. More information can be found on our website. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 18 Unit Leader’s Guidebook PUBLICATIONS OF THE AHOALAN-NACHPIKIN LODGE LODGE WEB SITE The Lodge maintains a web page, found at www.chickasawoa.org, which contains up-todate information on Lodge events and programs, as well as all of the forms mentioned in this guidebook (and many other useful items!). We also encourage all members to sign up for the Lodge email list on the website, which will provide email reminders and breaking news to the list. Youth members maintain this web page, and the web team is always interested in hearing from members who have an interest in helping with this service. LODGE ONLINE CALENDAR The Lodge has a planning calendar on the web, found at the Chickasaw Council Calendar web page. This calendar can be very helpful in incorporating Ahoalan-Nachpikin Lodge functions into your unit calendar. It is a Doubleknot calendar that also allows you to register and pay for events using it. SOCIAL MEDIA The Lodge operates an official Facebook page at www.facebook.com/lodge558. Here the Lodge also provides updates and information regarding events and activities of the Lodge. You are also able to sign up for the mailing list from the Facebook Page and view the Planbook. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 19 Unit Leader’s Guidebook LODGE NEWSLETTER The official newsletter of the Ahoalan-Nachpikin Lodge is The Dancing Bear, which is published quarterly. News on past events, along with pertinent details on upcoming events, is included in each issue. This newsletter is edited and published by a youth staff and all members are invited to submit articles for consideration. WHERE TO GO CAMPING GUIDE As part of their camping promotion service, the Ahoalan-Nachpikin Lodge publishes a “Where to Go Camping Guide” and provides it to each unit in the Council. This guide is reviewed yearly, and updated as needed. The Lodge encourages you to submit your favorite camping or hiking sites for inclusion, and welcomes your comments and reviews of the sites listed. LODGE PLANBOOK The Lodge Planbook is a book published yearly with information on the current officers, the lodge goals, the year’s calendar, select forms, and other information. Printed copies of the Planbook are given out to new members in their packet after they complete their Ordeal. Digital copies of the Planbook can be found online at the Lodge website. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 20 Unit Leader’s Guidebook Ahoalan-Nachpikin Lodge Chickasaw Council 171 S. Hollywood Memphis, TN 38112 http://www.chickasawoa.org 2014 Printing Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2014 Ahoalan-Nachpikin Unit Leader's Guidebook Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Date A point or period of time associated with an event in the lifecycle of the resource 2014 Ahoalan-Nachpikin Lodge Order of the Arrow https://www.kiakimamuseum.org/files/original/af50a24328bf75bd3445a0b3fb2ce3d7.tif 983dd27e6bf70dace2daa0f57b377e4e Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Staff Photos Description An account of the resource The collection contains the formal group photos of the Kia Kima Staff. Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Photo: Kia Kima Staph Photo Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Publisher An entity responsible for making the resource available Andrew Schrack Source A related resource from which the described resource is derived Kia Kima Scout Reservation Kia Kima Staff Picture Staff Photo https://www.kiakimamuseum.org/files/original/1f523f6516ee8d1cb97de33c619fd823.tif b4fa988a57db395d5127cad77670243b Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Staff Photos Description An account of the resource The collection contains the formal group photos of the Kia Kima Staff. Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Photo: Kia Kima Staff Photo Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Publisher An entity responsible for making the resource available Andrew Schrack Source A related resource from which the described resource is derived Kia Kima Scout Reservation Kia Kima Staff Picture Staff Photo https://www.kiakimamuseum.org/files/original/80185e155b4a312c20923493b9597361.pdf eeadd0a7fdc89faf4186c15254afe05f PDF Text Text �Kia Kima Winter Camp Frequently Asked Questions What is Winter Camp? Winter Camp is a mini long-term camping experience. Participants will be able to work on advancement while enjoying the beauty of the Ozarks in the winter. What about the food? Units will have the option of eating in the dining hall or cooking their own meals. Units that choose to cook their own meals will receive a discount in their registration price. Will I need to provide my own tent and bedding? Yes, paticipants must bring their own tents and bedding. All camp tents are stored for the winter. What time do we show up? Please plan on checking-in between 2:00 and 4:00 PM on December 27th. Will there be a trading post available? Yes, the trading post will be open for your convenience. Do I need a Physical for each participant? Yes, Parts A and B of the current Medical Form are required. If you have your physicals for summer camp, bring those. Please submit copies only. How do we register for Winter Camp? Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar or at kiakima.com. Will Showers be available for Winter Camp? The heated East Shower House will continue to be operable for Winter Camp. This facility has 5 individually stalled showers and toilets. www.kiakima.com 1 2013 Winter Camp Leaders' Guide �WINTER CAMP ACTIVITIES HIGH ADVENTURE ACTIVITIES Climbing - In this badge Scouts will learn how to safely tie knots and make rappels on a climbing tower. This program also involves a visit to an offsite location that boasts 80 ft. cliffs. COPE - Challenging Outdoor Personal Experience. Teamwork is the name of the game here. Your scouts will learn to work with each other through the use of high ropes and initiative games. This program lasts all day for both days. Scouts can sign-up for an evening session. Search and Rescue – Learn the rescue techniques and skills that will prepare you for any SAR scenario. Scouts learn skills including UTM Navigation, ICS-100 training, and survival techniques for searchers. Scouts also will carry out a mock search and rescue scenario. TRAILBLAZERS The Trailblazer program is a three-hour program designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. Each Scout will receive credit for the rank advancement requirements that he completes at camp. How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. www.kiakima.com 2 2013 Winter Camp Leaders' Guide �SCOUTCRAFT Camping - Learn the essentials of camping in a wilderness setting. This ranges from tents to water purification to cooking. Emergency Preparedness - Being prepared is the motto of the Boy Scouts. This badge will teach Scouts the importance of being prepared for emergencies. Fire Safety- Learn how to safely use fire. Fire is a tool, not a toy. This is good for younger scouts. They will earn their Firemn’ Chit. They will also visit the Cherokee Village Fire Station. First Aid - Learn how to take care of a sprained ankle or how to stop bleeding. Skills taught here are essential for any Scout function. Geocaching – Described as modern day treasure hunting, scouts will discover the latest and fastest growing sport, Geocaching. Scouts will learn how to use a GPS (Global Positioning System) to hide and uncover caches hidden around the world! Pioneering – Like knots and lashing? Well, now take those skills to the extreme. Scouts will learn more new knots and lashings and use them to build cool projects. You can take these skills and build towers, monkey bridges, and much more! Wilderness Survival - Scouts in this session should plan to build and sleep in a natural shelter. Many other essential survival skills will be discussed. www.kiakima.com 3 2013 Winter Camp Leaders' Guide �NATURE Environmental Science – This badge requires taking hikes, field notes, and considerable written work. Younger Scouts are discouraged from taking this badge. Space Exploration – Explore the vast unknown. Scouts will also have an opportunity to launch and recover a model rocket. All supplies are included. Astronomy - Learning to chart the stars is a long lost skill. Come view the night world through our powerful telescope and work on a merit badge in the process. TECH CENTER Automotive Maintenance - Have you ever wanted to learn how to change a tire, check fluid levels, or maintain your vehicle? This merit badge will explore all of these items. Electricity – Scouts’ minds will be illuminated with an understanding of how electricity works. They will learn the basics of electric circuits, build an electro-magnet, and construct a simple electric motor. Electronics - This merit badge will give Scouts an opportunity to learn about the applications of electricity. This includes soldering and building several circuits. Robotics – Scouts will have the unique opportunity to build, program, and control a robot of their own. This will give them a jump start into this ever growing field of study and technology driven world. www.kiakima.com 4 2013 Winter Camp Leaders' Guide �LIFE TO EAGLE Citizenship in the World and Nation - Scouts are encouraged to read the requirements of these badges and study any of the available information prior to coming to camp. These badges will require written work, letters and the reading of documents. These badges are recommended for older Scouts. Communication - Effective communication skills are essential for any life situation. Scouts in this badge will have an opportunity to learn the art of effective communication. Personal Management - Personal management is about mapping a plan for your life that will involve setting short-range and longrange goals and investigating different ways to reach those goals. HOBBIES AND CRAFTS Chess – Scouts will learn the classic game of chess. Going beyond the basics of the game, they will learn different moves and tactics used in chess. Cinematography – Scouts create their own films while learning the different techniques and skills required in the film-making industry. Photography – Scouts will explore the world of photography. Participants should bring a digital camera, if available. Otherwise, we will have a few extra. Woodcarving – Isn’t it amazing what you can create out of wood? Using a knife and your imagination, simple blocks of wood can transform into remarkable sculptures. www.kiakima.com 5 2013 Winter Camp Leaders' Guide �Woodworking – This badge teaches scouts how to use woodworking tools and to build and repair carpentry projects such as a box or a cabinet. SHOOTING SPORTS Archery - Archery experience is highly recommended before signing up for this badge. Scouts will learn the intricate details of archery such as making a string and arrow. Rifle Shooting - A very popular badge among Scouts. Learn how to safely shoot and clean rifles. Scouts will have plenty of time to qualify. Shotgun Shooting - Scouts will learn to safely use a shotgun. Scouts must qualify by shooting skeet. NRA Handgun - Venture Scouts will have an opportunity to go through this course which begins on the opening night. There is an additional $25 fee for this activity. Participants will fire both Semi-auto and revolver pistols. CAREERS Crime Prevention & Fingerprinting - Scouts will learn the basics of the criminal justice system and the role of different people in the system. Scouts also learn how to take fingerprints. www.kiakima.com 6 2013 Winter Camp Leaders' Guide �Engineering - Transferring motion, structural integrity, and physics are taught in this badge. Scouts will also undertake a small scale building project. Farm Mechanics- This merit badge will give Scouts an opportunity to learn about farm implements. Scouts will also learn about hydraulic systems, gas vs. diesel engines, and farm maintenance. Medicine – In this badge Scouts will learn from a doctor the many different roles and opportunities within the medical field. Radio - Radio is a way to send information, or communications, from one place to another. Broadcasting includes both one-way radio (a person hears the information but can’t reply) as well as two-way radio (where the same person can both receive and send messages). Scouting Heritage – This badge was created in honor of the 100th Anniversary. Scouts will learn the history of scouting and rediscover how it all began. Welding – Scouts will learn the proper techniques used when welding metal. Scouts will also have the opportunity to try out these new skills. www.kiakima.com 7 2013 Winter Camp Leaders' Guide �Winter Camp Merit Badge Schedule Online Registration Process Registration will open on October 18th 1. Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar. 2. Click the “Register” button on the bottom right. 3. If you already have a doubleknot user id, you will be in the system. If not, you will need to register. You may register your entire unit from this portal. 4. Continue through the registration process. When you get to the payment page, you can pay with a credit card or mail in a check. Make sure you scroll to the bottom of the payment page and click “make a payment”. This will register you for this event. 5. You will receive an email confirmation of your registration initially and each time you update your registration. www.kiakima.com 8 2013 Winter Camp Leaders' Guide �Winter Camp Timeline and Checklist Troop and individual preorder merchandise forms are due online 11/15/13 Online merit badge registration is due by12/13/13 All payments are due by 12/13/13 15 day out meeting 12/11/13 at 6:30 PM at the Scout Service Center. This is the last chance to alter numbers for food or merit badge scheduling. After this date, online registration will go offline. Copies of Parts A and B of the current Medical Form are due at Check-In. Provisional Information Scouts in units that are not attending Winter Camp may come as provisional campers. The provisional unit will be hosted by staff and will stay in Site 13. A Provisional Camper Application is included in this packet. 15 Day Out Meeting There will be an 15 day out meeting on Wednesday, December 11th at 6:30 p.m. at the Dunavant Scout Service Center. This will be a chance for leaders to ask any unanswered questions and discuss any hot topics, as well as make any final schedule and attendance adjustments. www.kiakima.com 9 2013 Winter Camp Leaders' Guide �General Information Check-In Procedure Troops are asked to arrive at Kia Kima between 2:00-4:00 PM on December 27th. Check-in will be simple as groups will be sent directly to their campsites. A leaders’ meeting will be held at 4:30 P.M. at the Administration Building. We encourage at least one leader and senior patrol leader from each unit to attend. All housekeeping items will be covered at this time such as the daily schedule, rules and regulations and emergency procedures. This will also be a time to correct any registration issues. December 27th 2:00-4:00 PM 4:30 PM 5:45 PM 6:00 PM 7:30 PM 9:00 PM Arrive at KKSR Leaders meeting at the Administration Building Flag Lowering Dinner Opening Show Evening Sessions December 28th and 29th 7:30 AM 7:45 AM 8:30 AM 11:30 AM 1:00 PM 4:00 PM 5:30 PM 5:45 PM 7:00 PM 8:00 PM 9:30 PM Flag Raising Breakfast Session I Lunch & Free Time Session II Free Time Flag Lowering Dinner Kia Kima Shuffle Evening Session Cracker Barrel December 30th 7:30 AM 8:00 AM Breakfast Check-Out Check-Out Remember to pick up your medical forms and advancement records at the administration building before you head back home. Have a safe trip! www.kiakima.com 10 2013 Winter Camp Leaders' Guide �Winter Camp 2013 Provisional Youth Registration Name:__________________________________ Troop/Crew:____________ Address______________________________________________________________ City:______________________________ State:_____ Zip:______________ Phone:__________________________________________ Age:_________ email:________________________________________________________ Program Selection (Choose Preference by Session – 1st and 2nd choice) Payment Information Youth Fee: Extra Patches Fleece Vest Fleece Pullover Long Sleeve T-Shirt Long Sleeve T-Shirt Beanie - Stocking Cap Winter Camp Ghost Patch Mail Form and Payment to: $100 = $4 = $33 = $39 = $18 = $20 = $16 = $4.50 = Total= _______ _______ _______ Size = S M L XL XXL _______ Size = S M L XL XXL _______ Size = S M L XL _______ Size = XXL XXXL _______ _______ _______ Chickasaw Council, BSA 171 S. Hollywood St Memphis, TN 38112 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Kia Kima Winter Camp Frequently Asked Questions What is Winter Camp? Winter Camp is a mini long-term camping experience. Participants will be able to work on advancement while enjoying the beauty of the Ozarks in the winter. What about the food? Units will have the option of eating in the dining hall or cooking their own meals. Units that choose to cook their own meals will receive a discount in their registration price. Will I need to provide my own tent and bedding? Yes, paticipants must bring their own tents and bedding. All camp tents are stored for the winter. What time do we show up? Please plan on checking-in between 2:00 and 4:00 PM on December 27th. Will there be a trading post available? Yes, the trading post will be open for your convenience. Do I need a Physical for each participant? Yes, Parts A and B of the current Medical Form are required. If you have your physicals for summer camp, bring those. Please submit copies only. How do we register for Winter Camp? Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar or at kiakima.com. Will Showers be available for Winter Camp? The heated East Shower House will continue to be operable for Winter Camp. This facility has 5 individually stalled showers and toilets. www.kiakima.com 1 2013 Winter Camp Leaders' Guide WINTER CAMP ACTIVITIES HIGH ADVENTURE ACTIVITIES Climbing - In this badge Scouts will learn how to safely tie knots and make rappels on a climbing tower. This program also involves a visit to an offsite location that boasts 80 ft. cliffs. COPE - Challenging Outdoor Personal Experience. Teamwork is the name of the game here. Your scouts will learn to work with each other through the use of high ropes and initiative games. This program lasts all day for both days. Scouts can sign-up for an evening session. Search and Rescue – Learn the rescue techniques and skills that will prepare you for any SAR scenario. Scouts learn skills including UTM Navigation, ICS-100 training, and survival techniques for searchers. Scouts also will carry out a mock search and rescue scenario. TRAILBLAZERS The Trailblazer program is a three-hour program designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. Each Scout will receive credit for the rank advancement requirements that he completes at camp. How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. www.kiakima.com 2 2013 Winter Camp Leaders' Guide SCOUTCRAFT Camping - Learn the essentials of camping in a wilderness setting. This ranges from tents to water purification to cooking. Emergency Preparedness - Being prepared is the motto of the Boy Scouts. This badge will teach Scouts the importance of being prepared for emergencies. Fire Safety- Learn how to safely use fire. Fire is a tool, not a toy. This is good for younger scouts. They will earn their Firemn’ Chit. They will also visit the Cherokee Village Fire Station. First Aid - Learn how to take care of a sprained ankle or how to stop bleeding. Skills taught here are essential for any Scout function. Geocaching – Described as modern day treasure hunting, scouts will discover the latest and fastest growing sport, Geocaching. Scouts will learn how to use a GPS (Global Positioning System) to hide and uncover caches hidden around the world! Pioneering – Like knots and lashing? Well, now take those skills to the extreme. Scouts will learn more new knots and lashings and use them to build cool projects. You can take these skills and build towers, monkey bridges, and much more! Wilderness Survival - Scouts in this session should plan to build and sleep in a natural shelter. Many other essential survival skills will be discussed. www.kiakima.com 3 2013 Winter Camp Leaders' Guide NATURE Environmental Science – This badge requires taking hikes, field notes, and considerable written work. Younger Scouts are discouraged from taking this badge. Space Exploration – Explore the vast unknown. Scouts will also have an opportunity to launch and recover a model rocket. All supplies are included. Astronomy - Learning to chart the stars is a long lost skill. Come view the night world through our powerful telescope and work on a merit badge in the process. TECH CENTER Automotive Maintenance - Have you ever wanted to learn how to change a tire, check fluid levels, or maintain your vehicle? This merit badge will explore all of these items. Electricity – Scouts’ minds will be illuminated with an understanding of how electricity works. They will learn the basics of electric circuits, build an electro-magnet, and construct a simple electric motor. Electronics - This merit badge will give Scouts an opportunity to learn about the applications of electricity. This includes soldering and building several circuits. Robotics – Scouts will have the unique opportunity to build, program, and control a robot of their own. This will give them a jump start into this ever growing field of study and technology driven world. www.kiakima.com 4 2013 Winter Camp Leaders' Guide LIFE TO EAGLE Citizenship in the World and Nation - Scouts are encouraged to read the requirements of these badges and study any of the available information prior to coming to camp. These badges will require written work, letters and the reading of documents. These badges are recommended for older Scouts. Communication - Effective communication skills are essential for any life situation. Scouts in this badge will have an opportunity to learn the art of effective communication. Personal Management - Personal management is about mapping a plan for your life that will involve setting short-range and longrange goals and investigating different ways to reach those goals. HOBBIES AND CRAFTS Chess – Scouts will learn the classic game of chess. Going beyond the basics of the game, they will learn different moves and tactics used in chess. Cinematography – Scouts create their own films while learning the different techniques and skills required in the film-making industry. Photography – Scouts will explore the world of photography. Participants should bring a digital camera, if available. Otherwise, we will have a few extra. Woodcarving – Isn’t it amazing what you can create out of wood? Using a knife and your imagination, simple blocks of wood can transform into remarkable sculptures. www.kiakima.com 5 2013 Winter Camp Leaders' Guide Woodworking – This badge teaches scouts how to use woodworking tools and to build and repair carpentry projects such as a box or a cabinet. SHOOTING SPORTS Archery - Archery experience is highly recommended before signing up for this badge. Scouts will learn the intricate details of archery such as making a string and arrow. Rifle Shooting - A very popular badge among Scouts. Learn how to safely shoot and clean rifles. Scouts will have plenty of time to qualify. Shotgun Shooting - Scouts will learn to safely use a shotgun. Scouts must qualify by shooting skeet. NRA Handgun - Venture Scouts will have an opportunity to go through this course which begins on the opening night. There is an additional $25 fee for this activity. Participants will fire both Semi-auto and revolver pistols. CAREERS Crime Prevention & Fingerprinting - Scouts will learn the basics of the criminal justice system and the role of different people in the system. Scouts also learn how to take fingerprints. www.kiakima.com 6 2013 Winter Camp Leaders' Guide Engineering - Transferring motion, structural integrity, and physics are taught in this badge. Scouts will also undertake a small scale building project. Farm Mechanics- This merit badge will give Scouts an opportunity to learn about farm implements. Scouts will also learn about hydraulic systems, gas vs. diesel engines, and farm maintenance. Medicine – In this badge Scouts will learn from a doctor the many different roles and opportunities within the medical field. Radio - Radio is a way to send information, or communications, from one place to another. Broadcasting includes both one-way radio (a person hears the information but can’t reply) as well as two-way radio (where the same person can both receive and send messages). Scouting Heritage – This badge was created in honor of the 100th Anniversary. Scouts will learn the history of scouting and rediscover how it all began. Welding – Scouts will learn the proper techniques used when welding metal. Scouts will also have the opportunity to try out these new skills. www.kiakima.com 7 2013 Winter Camp Leaders' Guide Winter Camp Merit Badge Schedule Online Registration Process Registration will open on October 18th 1. Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar. 2. Click the “Register” button on the bottom right. 3. If you already have a doubleknot user id, you will be in the system. If not, you will need to register. You may register your entire unit from this portal. 4. Continue through the registration process. When you get to the payment page, you can pay with a credit card or mail in a check. Make sure you scroll to the bottom of the payment page and click “make a payment”. This will register you for this event. 5. You will receive an email confirmation of your registration initially and each time you update your registration. www.kiakima.com 8 2013 Winter Camp Leaders' Guide Winter Camp Timeline and Checklist Troop and individual preorder merchandise forms are due online 11/15/13 Online merit badge registration is due by12/13/13 All payments are due by 12/13/13 15 day out meeting 12/11/13 at 6:30 PM at the Scout Service Center. This is the last chance to alter numbers for food or merit badge scheduling. After this date, online registration will go offline. Copies of Parts A and B of the current Medical Form are due at Check-In. Provisional Information Scouts in units that are not attending Winter Camp may come as provisional campers. The provisional unit will be hosted by staff and will stay in Site 13. A Provisional Camper Application is included in this packet. 15 Day Out Meeting There will be an 15 day out meeting on Wednesday, December 11th at 6:30 p.m. at the Dunavant Scout Service Center. This will be a chance for leaders to ask any unanswered questions and discuss any hot topics, as well as make any final schedule and attendance adjustments. www.kiakima.com 9 2013 Winter Camp Leaders' Guide General Information Check-In Procedure Troops are asked to arrive at Kia Kima between 2:00-4:00 PM on December 27th. Check-in will be simple as groups will be sent directly to their campsites. A leaders’ meeting will be held at 4:30 P.M. at the Administration Building. We encourage at least one leader and senior patrol leader from each unit to attend. All housekeeping items will be covered at this time such as the daily schedule, rules and regulations and emergency procedures. This will also be a time to correct any registration issues. December 27th 2:00-4:00 PM 4:30 PM 5:45 PM 6:00 PM 7:30 PM 9:00 PM Arrive at KKSR Leaders meeting at the Administration Building Flag Lowering Dinner Opening Show Evening Sessions December 28th and 29th 7:30 AM 7:45 AM 8:30 AM 11:30 AM 1:00 PM 4:00 PM 5:30 PM 5:45 PM 7:00 PM 8:00 PM 9:30 PM Flag Raising Breakfast Session I Lunch & Free Time Session II Free Time Flag Lowering Dinner Kia Kima Shuffle Evening Session Cracker Barrel December 30th 7:30 AM 8:00 AM Breakfast Check-Out Check-Out Remember to pick up your medical forms and advancement records at the administration building before you head back home. Have a safe trip! www.kiakima.com 10 2013 Winter Camp Leaders' Guide Winter Camp 2013 Provisional Youth Registration Name:__________________________________ Troop/Crew:____________ Address______________________________________________________________ City:______________________________ State:_____ Zip:______________ Phone:__________________________________________ Age:_________ email:________________________________________________________ Program Selection (Choose Preference by Session – 1st and 2nd choice) Payment Information Youth Fee: Extra Patches Fleece Vest Fleece Pullover Long Sleeve T-Shirt Long Sleeve T-Shirt Beanie - Stocking Cap Winter Camp Ghost Patch Mail Form and Payment to: $100 = $4 = $33 = $39 = $18 = $20 = $16 = $4.50 = Total= _______ _______ _______ Size = S M L XL XXL _______ Size = S M L XL XXL _______ Size = S M L XL _______ Size = XXL XXXL _______ _______ _______ Chickasaw Council, BSA 171 S. Hollywood St Memphis, TN 38112  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Kia Kima Winter Camp Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Andrew Schrack Leaders Guide Winter Camp https://www.kiakimamuseum.org/files/original/360c24df6d9816c52c5b30cc6389602d.pdf c0c2a77b9d5b9e531b6954d52df0e44e PDF Text Text �W elcome to Kia Kima Scout Reservation 2013. Our Summer Camp Planning Team has been working year round to ensure that we continue to offer the best program in the Southeast for your Scouts. We received many compliments in 2012 on our facilities, camp staff, and variety of programs for Scouts of all ages. We will continue to offer a full slate of merit badges during the day, as well as, our very popular evening programs including Open Scoutcraft, Kayaking BSA, stand up paddleboards, robotics, free swim, waterslide, Blob and much more. Be sure to check-out our Ozark Venture Base (OVB) programs. These are great for older Scouts and Venture Crews. Our OVB programs rival many of the National High Adventure programs found across the United States. Now is the time to begin preparing for your 2013 camping experience. The information in this guide along with the accompanying Registration Packet will be your key to an exciting and meaningful Summer Camp experience. Digital copies of both publications are available at www.kiakima.com for your convenience. If you have any questions after reading this guide or need any further assistance, please feel free to contact us directly. Please make the Summer Camp Experience available to all of the Scouts in your Unit. We will make Camperships available for those families that need financial assistance. On behalf of the Chickasaw Council and the 2013 Kia Kima Staff, we look forward to seeing you this Summer. Yours in Scouting, Jeremy Palazolo Reservation Director Kia Kima Scout Reservation �TAB LE of contents Camp Fees & Campsite Reservations 1 Summer Camp Fee Schedule Campsite Reservation Financial Assistance/Campership 1 2 2 Safety & Registration Procedures 3 Registration Procedures Camp Address 4 5 General Information 6 Check-in Mail & email Check-out 7 11 12 Program Information 13 What To Bring To Camp Merit Badge Information Trailblazers Ozark Venture Base Ozark Ultimate Trek Lake Ouchita Summer Trek Search Tactics & Rescue Training Mountain Man C.O.P.E Twilight Activities Ultimate Action Zone Friday Activities Add-On-Program 13 22 23 24 26 28 31 30 32 33 35 36 NYLT Order of the Arrow 38 38 Awards & Recognition 39 Honor & Merit Troop 41 Just for Leaders 42 Individual Checklist What Not To Bring To Camp Class Schedules Campsite Inspection Maps visit www.kiakima.com 45 45 46 47 & 48 49 50 & 51 2013 Leader’s Guide to Summer Camp �! Leader’s fees are not due until arrival at camp. Please note the chart below for prorated Leader’s Fees. PREPARING FOR CAMP T he physical facilities of the camp are awaiting the arrival of your unit. Kia Kima Scout Reservation is planning to operate for five weeks of summer camp. Having made your campsite reservation for 2013, you are on your way to a terrific visit at Kia Kima. The camp fee schedule can be found in the table on the bottom of this page. To prepare for this summer, it is necessary for units to make financial commitments to reserve space for each Scout attending. Units are required to make a payment of $40.00 per Scout by March 29th. This will reserve space for these Scouts. Additional Scout campers may be added by sending their $40 deposit and form KKSR2 to the Scout Office. The $40.00 payment will be applied to the total camp fee.This deposit is nonrefundable but may be transferred to other Scouts re# of Scouts # of Leaders @ no charge placing the initial Scout for this event. The next payment of 2 5 $100 is due on May 15th. By using this registration process, 3 24 we can better determine the number of Scouts attending camp 4 32 from each unit, and allow camp staff to adjust their programs 5 40+ accordingly. Smaller units may be asked to share a campsite Free leader credits will be applied at Check-in. with another unit if the minimum size is not met. SUMMER CAMP FEE SCHEDULE Scouts from Chickasaw Council $220.00 Whitewater Merit Badge $25 per participant Scouts from other Councils $235.00 *COPE $25 per participant Leader’s Fee $110.00 * Mountain Man Rendevous *Ozark Ultimate Trek $30 per participant $50 per participant Please Note: Leader’s fees are prorated based on chart above. Shotgun Shooting $30 per participant *Lake Ouachita $50 per participant Summer Trek Search Tactics & Rescue Training Robotics $20 per participant *High Ozark Mountain $50 per participant Space Exploration $10 per participant Expedition School *Program fees in these programs apply to adult participants as well as youth. Golf Merit Badge visit www.kiakima.com $30 per participant 1 2013 Leaders’ Guide to Summer Camp �CAMPSITE RESERVATION CAMPSITE CAPACITIES Units attending camp in 2012 may reserve a space for 2013 by placing a deposit on their site prior to leaving camp. Campsites available after August 1st, may be reserved on a first-come, first-served basis. Campsite deposits are refundable until January 1st. Troops that withdraw their deposit by January 1st will receive a deposit refund. Troops that make a reservation, but for some reason do not show, forfeit their $100 deposit. All summer camp correspondence and registration materials should be sent to the Scout Service Center until 5:00 PM on May 24th. Beginning May 27th, all camp correspondence should be sent directly to the camp. The camp office will be open from May 27th until July 13th. Summer camp administration will not be able to be reached at camp before or after these dates. Smaller units may be asked to share a campsite with another unit if the minimum campsite size is not met. Camp Osage 2013 Weeks of Operation Week 1* June 9-15 Week 2* June 16-22 Week 3* June 23-29 Week 4 June 30-July 6 Week 5 July 7-13 1 Bobwhite 24 2 Copperhead 16 3 White Horse 20 4 Broken Bow 42 5 Whispering Rapids 24 6 Turkey Run 18 7 Fox Fire 22 8 Cedar Rock 18 9 Running Deer 44 10 Crazy Wolf 18 11 Talking Turtle 28 12 Yellow Dog 30 13 Dancing Bear 40 14 Tall Pines 38 15 Eagle’s Nest 26 . * denotes weeks that both camps are in operation. Cherokee SCOUTS NEEDING FINANCIAL ASSISTANCE Camperships are available to help Scouts who need financial assistance. The unit leader must make a request in writing by filling out a campership request for Kia Kima. All guidelines for campership applications can be found at www.chickasaw.org. The deadline for camperships is April 15th. The amount of the Campership will be based upon family income. The Scout’s family, unit, and chartered organization should pool their resources first, with a campership request to meet the balance. Each unit receiving a campership will receive a credit voucher that is redeemable at the Office or at Camp. It is necessary to have the voucher on hand in order to receive credit. 2013 Leaders’ Guide to Summer Camp Capacity 2 Capacity 1 Ghost Drum 20 2 Big Foot 24 3 Whipporhwhill 18 4 Dry Bones 36 5 Arrowhead 18 6 Hoot Owl 24 7 Rocky Top 16 8 Flintstone 24 9 Long Knife 16 10 Blackjack 40 visit www.kiakima.com �SAFETY & REGISTRATION A ll Scouts and leaders attending camp must have a physical examination before coming to camp and must have the proper medical form completed. The Boy Scouts of America requires a Medical Form for all Scouts and leaders. The examination must be performed by a licensed health care provider--physician (MD, DO), nurse practitioner or physician’s assistant. These forms are available through the Scout Service Center or at www.chickasaw.org. Please use the most current versions of this form. Contact your District Executive if you have any questions. Each Scout and leader will have a health re-check after his or her arrival. The unit’s medical forms will be kept on file with the camp’s health officer. They will be returned to the unit leader at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Parts A and B) is required. Please make arrangements for physical examinations to be completed before arrival at summer camp. Any Scout or leader who do not have a completed health form – including examination – will be restricted from all camp activities until a proper examination has been given. REQUIRED MEDICAL FORMS ! The Boy Scouts of America require that Parts A, B, and C of the “Annual Health and Medical Record” be completed before attending camp. All Scouts and leaders are required to have a physical examination before camp and complete the appropriate medical form. Do not bring original medical forms. (Please bring copies in a 3-ring binder. This will be returned at check-out) Scouts & leaders must have Parts A, B, and C completed of the “Annual Health and Medical Record” Forms are available at www.chickasaw.org visit www.kiakima.com 3 2013 Leaders’ Guide to Summer Camp �IN CASE OF AN EMERGENCY A qualified individual is on duty in the Health Lodge 24 hours a day. In the unlikely event of serious illness or injury to a Scout, he or she will be taken to a nearby hospital. The Health Lodge is available to store and administer prescription medicines as directed by the Scout’s personal physician and parents. No prescription medication will be paid for by the camp or the Chickasaw Council. Normal insurance filing procedures will apply. Camp Emergency procedures will be covered at the opening leaders’ meeting. REGISTRATION Our goal is to make the registration process as painless as possible. The Registration Packet that accompanies this guide contains all the required forms and detailed instructions for completing each step. Lead- ers will note that the registration process is divided into 5 major steps. For your convenience, the forms required for each step have a corresponding number and are available at www.kiakima.com. If after reviewing the Leaders Guide to summer camp, you still have questions, additional help can be found at the camp website, www.kiakima.com. This site contains additional registration tips and last minute updates regarding Summer Camp. 1 Step 1 ! Registration forms are available in the registration packet at www.kiakima.com and the forms required for each step have a corresponding number. CAMP APPLICATION This is the first step of the registration process. Submit the Camp application (KKSR 1) with your campsite preference. Also include the estimated number of boys you plan to bring. Submit this form along with a $100 campsite deposit to the Scout Service Center any time after August 1st. Keep in mind: some campsites may already be reserved. ! Please ensure that all registration forms are filled out completely! 2013 Leaders’ Guide to Summer Camp 4 visit www.kiakima.com �you to camp. Do not mail this form: have them ready at check-in. Also, when you check in at the AdminisThe second step of the registration tration Building, we will update schedules, settle any process is a Unit Count that indicates the number of remaining balances and complete any remaining paScouts from your unit attending camp. Complete the perwork. Unit Count Form (KKSR 2) and return it to the Scout Service Center no later than March 29th. This form should be submitted with a $40 deposit per Scout. This fee is transferable but not refundable. Upon submitting this form, your unit will be emailed a ONFIRMATION HANGES username and password to log into our online regisWhen registering online for classes, please save tration system. The online registration site will open your confirmation. If a schedule change takes place, mid-April. Registration for classes is on a first-come, you will be notified from our administrative staff prior first-served basis, so register early. Form KKSR 2B to your arrival at camp. is included in the registration packet for your conFor your convenience there are computer tervenience if you are unable to access the online minals available at the Scout Office. Please ensure system. that all adults and youth are entered in the registration system. Step 2 UNIT COUNT FORM C &C FORM Step 3 This is RtheEGISTRATION third summer camp pay- ment. Please submit the Registration Form (KKSR 3) with $100 per Scout by May 15th. Please ORRESPONDENCE submit t-shirt sizes for adults and youth registered. TShirt orders may be submitted online or by writAll summer camp correspondence and registen form. Please submit either one or the other, tration materials should be sent to the Scout Service but not both. Center until May 24th. After May 24th, the summer camp operation will be moved to the camp facility so all correspondence should be sent directly to camp. FINAL FINANCIAL FORM In order to assure that your paperwork arrives at the The final payment includes the balance proper location, please of the camp fee, leaders fees, and special program follow this procedure. SUMMER CAMP fees. This may be paid at check-in after arriving at The addresses for both ADDRESSES camp on Sunday, or you may send it before you ar- locations are listed in Before May 24th rive. Complete the Final Financial Form (KKSR4) the table on this page. Chickasaw Council, BSA and send it to the camp address. This form is a sum171 South Hollywood mary of all financial transactions and should be the last Memphis, Tennessee 38112 Kia Kima (901) 327-4193 payment in the registration process. Do not send this GPS Coordinates Fax: (901) 327-2010 form, payment, or any registration materials less than two weeks prior to your arrival at camp. N 36.34450531° After May 24th C Step 4 W 91.59223171° CHECK - IN Step 5 The registration process is completed Do NOT use camp mailing address in GPS units. when you check in on Sunday after arriving at Camp. If you conducted your swim checks prior to camp, bring the optional Swim Check Form (KKSR 5) with visit www.kiakima.com 5 Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 (870) 257-4935 Fax: (870) 257-4714 email: director@kiakima.com 2013 Leaders’ Guide to Summer Camp �! It is recommended that each unit bring insect and tick repellent. Certain brands containing Permethrin or DEET will provide adequate tick protection. GENERAL INFORMATION K ia Kima is known for providing a quality program, but often times the accommodations are what make a week at summer camp comfortable and enjoyable. While we are not a five-star hotel, we strive to make each troop’s visit a great one. the week. Unit vehicles will be permitted into campsites during check-in and check-out, for the purpose of loading and unloading. While driving in camp, please observe our speed limit of 15 miles per hour. DANGEROUS WILDLIFE Kia Kima is a Wilderness setting. While visiting the out-of-doors, it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include: venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare, but precautions should be taken. Below is a list of a few tips to keep you comfortable at camp. TRANSPORTATION & PARKING Each unit is responsible for the safe transportation of its members to and from camp. Make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer – whether it is covered or uncovered— is against national BSA policy. Units visiting Kia Kima from other councils are responsible for obtaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is next to the Administration Building. Vehicles are not to be parked in the campsite during the week. Units are encouraged to leave a trailer in the campsite in order to store gear. A locking box is recommended to provide a place to secure and safeguard personal gear. To keep traffic in camp to a minimum, only camp vehicles will be allowed to drive in camp during 2013 Leaders’ Guide to Summer Camp A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily (tick bites treated within 12 hours rarely have any long-term effects). 6 visit www.kiakima.com �CHECK-IN Units should plan to arrive at camp beginning at 1:00 PM and no later than 3:00 PM on Sunday. Please check in at the Camp Osage Administration Building. The camp is closed between 10:00 AM on Saturday and 1:00 PM on Sunday and there will be no one available to handle early arrivals. Upon arrival, your unit will be greeted by a member of the camp administrative staff. The unit leader should have the unit’s medical forms and a written explanation for any boy who needs special medical treatment. A Camp Guide will be assigned to guide the unit through the check-in process. The guide and the unit leader will take the unit to the campsite. The leader should have the medical forms, and if swim checks were completed prior to camp, the Swim Check Form (KKSR 5). Everyone — youth and adult — must have a current health form. The re-check is to make sure no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. Iit is encouraged that all Scouts arrive in camp at the same time in order to ensure an easy check-in experience. Make sure an assistant leader has the medical forms during this time to eliminate confusion at med-checks. The guide will take the unit to its campsite. All personal and unit equipment will be unloaded and vehicles returned to their parking areas. The Camp Guide will then take inventory of all equipment in the campsite if applicable. If any equipment is missing or damaged the Camp Guide will note it and report it. The unit leaders with the Camp Guides should check each tent for damage. Any damage found at the end of the week will be assessed to the troop. Tears in tents visit www.kiakima.com will be assessed a fee of $15 per inch. Multiple tears or tears over three inches are considered un-repairable and may result in the unit replacing the damaged tent. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to arriving at camp will then change into their swim trunks and head to the waterfront for their swim test. All persons who will use the swimming area, boating area, or river must have a swim check. No Exceptions! ! ! Plan to arrive between 1:00 PM and 3:00 PM on Sunday CHECK-IN AT A GLANCE Schedule 1:00-3:00 PM 5:45 7:30 6:00 8:30 Arrive at Camp Camp Osage Assembly Camp Cherokee Assembly Dinner Campfire Step-by-Step 1. Paperwork - the unit leader and assistant report to the Administration Building with all the unit’s registration forms, money, and medical forms. Here you will meet your Camp Guide who will guide you through the check-in procedure. 2. Unit Photographs - Upon Arrival, the unit has the opportunity to have a picture taken for free. Additional photos may be purchased for $5 each. 3. Campsite - Your Camp Guide and assistant leader will take the rest of the unit to the Campsite while the unit leader finishes the paperwork. You can unload gear and prepare for the camp tour. Medical re-checks will be performed in the campsite. 4. Camp Tour - There are two required stops on the tour, the Aquatics Area (for swim checks and safety procedures) and the Dining Hall or Commissary. 5. Supper - Scouts & leaders wear the BSA Field Uniforms. 6. Leaders’ Meeting - The unit leader and Senior Patrol Leader need to attend the Leaders’ Meeting after dinner. 7. Campfire - Your unit gets to meet the Kia Kima staff at the Opening Campfire. Everyone should wear their BSA Field Uniform 7 2013 Leaders’ Guide to Summer Camp �EXPRESS CHECK-IN The administrative staff will designate an express check-in location for those units that have correctly completed all paperwork prior to camp. Units with proper paperwork will be able to utilize this service. Correct paperwork includes the following: 1. Summer Camp Application submitted and reservation confirmed 2. $40 per boy deposit submitted with the proper form (KKSR 2) 3. Online registration completed and includes adults attending 4. $100 per boy deposit and T-shirt pre-order form is submitted with KKSR 3 or online. When submitting T-shirt orders, please do ESPERS HAPEL so online or on the written form -- not Vespers is a short fellowship worship service both. held on Wednesday evenings. Vespers is held at the chapel and everyone is encouraged to attend. Members of the staff will conduct vespers, with assistance NIT HOTOGRAPHS of visiting clergy. Scouts and units may volunteer to assist with or run vespers during the week. Scouts who are workUnits will have an opportunity to have a group picture made during their check-in process. Each unit ing on their religious awards are especially encourthat chooses to participate will receive one compli- aged to do so. Attending service also counts as credit mentary 8X10 group photo of their unit. Additional towards Scouts God & Country Award. photos will be available at $5.00 each. This option is only available on Sunday as it takes time to get the LAG EREMONIES photos processed and back to your unit by the end of the week. Please be prepared with either BSA Field The camp will assemble for the flag ceremoUniform or Class B uniforms for your check-in photo. nies in the morning and evening. Scouts and leaders V U &C P F C are expected to attend the evening flag ceremony in full BSA Field Uniform. Troops are asked to assist with flag ceremonies and blessing the meals. COMMISSIONER SERVICE After your Camp Guide finishes helping you check in, the Camp Commissioner will be your main resource for campsite needs. The commissioner staff will stop by your campsite each morning to visit with leaders in the site. They will make sure you have all the supplies you need. If there is something broken or missing in your site, they will see that it is taken care of. 2013 Leaders’ Guide to Summer Camp 8 visit www.kiakima.com �! Units should have at least one leader present at each leaders’ meeting. LEADERS’ MEETINGS A meeting of all Leaders and Senior Patrol Leaders will be held after the evening meal on Sunday. At this meeting members of the camp staff will give an overview of camp policies, procedures, and special program activities that will be offered during the week. Also, this is an opportunity to have questions answered about your troop’s week at camp. In addition, a brief Leaders’ Meeting will be held each morning after breakfast. At this meeting, unit leaders will get the opportunity to ask questions, get any updates on special events going on in camp, and the daily newsletter will be distributed. A Senior Patrol Leaders’ meeting will be held each week-day after lunch to help your Scouts plan their next day at camp. LEADERSHIP IN CAMP ! Leaders’ Fees are due upon arrival at camp. All units are required to have at least two adult leaders in camp at all times. This policy is required by the Boy Scouts of America. All leaders must be registered members of the Boy Scouts and meet membership qualifications. The unit leader must be at least 21 years of age and any additional leadership must be 18 or older. Leaders’ fees are $110 per week. This covers the cost of their food at camp. As an added incentive, you will receive two leaders free if you bring a minimum of 5 boys. Free leader credits will be applied at check-in so keep this in mind as you calculate your camp fees.The following table is used when calculating leaders fees: # of Scouts 5 24 32 40+ # of Leaders @ no charge 2 3 4 5 Free leader credits will be applied at Check-in. visit www.kiakima.com 9 TRADING POST Kia Kima operates two modern and efficient Trading Posts. Our Trading Posts stock many items that are related to the Scout’s merit badges. In addition to crafts, the Trading Posts also stock concession items. Some of the items include: Camp Ball Caps, Writing Paper, Craft Kits, Pocket Knives, Postcards, Slush Puppies, Pizza, Ice Cream, Folding Chairs, Batteries, and Camp Patches. Most Scouts will spend on the average of $40-$60 in the trading post. This will generally pay for merit badge materials and a few snacks throughout the week. Please budget accordingly! Kia Kima has no ATM, so please be sure your Scouts bring enough cash. VISITORS Visitor’s night at camp is Friday evening. At this time, parents will have the opportunity to eat with their children in the dining hall or campsite and Then attend the closing campfire. Visitors should not plan to arrive before 1:00 PM, as Scouts will be involved in merit badge sessions. The Campfire will conclude around 9:30 PM, so visitors should plan to leave shortly thereafter so Scouts and Leaders can get a good night’s sleep. The Program Director will be asking for a head count of the number of visitors at the Friday Leaders’ meeting. This will give us an estimate of the amount of food to prepare. The cost of the Friday evening meal is $5.00 for adults, and $3.00 for children under the age of 12. Kids under age six eat free. Visitors may purchase meal tickets from the Program Office as they enter camp. All visitors must possess a visitor’s wristband in order to eat. Visitors at any time other than Friday should make prior arrangements with the Camp Director. There are no facilities at Kia Kima to allow visitors to stay overnight. 2013 Leaders’ Guide to Summer Camp �CAMP OSAGE Since 1964, Camp Osage (originally the main camp) has been welcoming Scouts to the banks of the South Fork River. Camp Osage is the larger of the camps at Kia Kima Scout Reservation with 15 unique campsites to choose from. At Camp Osage, a unit will find traditional, though exceptional, camp programs including nature, athletics, Life to Eagle, scoutcraft, handicrafts, shooting sports, the Trailblazer 1st year program, and aquatics. All Aquatic activities, including swimming and boating, are held at the OsAMP HEROKEE age beach on the South Fork River. (Note: Camp Cherokee was established in 1965 as an “outpost small-boat sailing and mortor boating will be camp”. Though creature comforts do exist at Cherokee, units held at Camp Cherokee.) still enjoy the “rustic” setting and “village like” atmosphere. Camp Cherokee has programs similar to that of Osage with the major difference being food service. Scouts and leaders alike enjoy preparing their own meals in their campsite according to their own tastes. Scouts pick up pre-packaged food from our commissary and cook it in accordance to our menu preparation Each unit provides book. This book is provided to units prior to camp so additional a waiter for each spices and secret ingredients can be procured prior to arrival. table to clean up after meals. The Aquatics program at Camp Cherokee provides Scouts an opportunity to experience the thrills of small-boat sailing, lifesaving, motorboating, canoeing, swimming and BSA Lifeguard. C C ! FOOD SERVICE -CAMP OSAGE Scouts attending Camp Osage eat in the camp’s dining hall. Meals are provided in a modified cafeteria-style fashion. A well-balanced menu has been designed to please both youth and adults. Units eat together. Each unit provides a waiter for each table to clean up after meals. The waiter system will be explained at camp but should be rotated daily. Visitors desiring to eat in the dining hall should make arrangements in advance. Visitors should plan to eat with their units at the assigned times. Visitor meal fees are $5.00 for adults and $3.00 for children ages 6-12. Children under 6 eat free. 2013 Leaders’ Guide to Summer Camp 10 visit www.kiakima.com �WIRELESS INTERNET The camp administration building is a “hot spot” for high-speed wireless internet. A signal is generally available within 100 yards of the building for those leaders wishing to take advantage of this service. We are currently working to expand our wireless internet service to additional areas of camp. A bank of computers is also located in the administration building for use of the leaders. FACILITIES FOR THE PHYSICALLY CHALLENGED ! The camp administration building is a “hot spot” for high-speed wireless internet. MAIL Site #13, Dancing Bear, is a barrier free site at Camp Osage. It will accommodate up to 40 physically challenged Scouts and adult leaders. It is conveniently located near the Central Shower House. Units with special-needs Scouts are given priority in reserving this site. NOTE-Other units may reserve the site but may be relocated without notice if a need arises. All outgoing mail may be placed in the mailbox inside the Administration Building. Mail will be taken to the Post Office in town daily. Incoming mail will be available only to unit leaders after 1:30 PM. All mail sent to Kia Kima should follow the format outlined in the table on the right side of this page. Parents are encouraged to write their children while they are at camp. Please remember the mail takes time. Letters mailed after Wednesday will not arrive in time. All mail received after the unit has checked out will be returned to the sender. NOTE: Due to the high volume of campers, we are no longer able to support the camper email program. Please use the US Postal Service or private email accounts. visit www.kiakima.com ! Kia Kima Scout Reservation Unit # and Scout’s Name 629 Kia Kima Trail Hardy, Arkansas 72542 11 2013 Leaders’ Guide to Summer Camp �CHECK-OUT The check-out procedure will begin on Saturday, and should be completed before 10:00A.M. Any unit with special check-out considerations should make plans through their Camp Guide. You will eat breakfast with your Camp Guide in your campsite, then pack your gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The camp guide and unit leader will conduct another inventory to make sure that no equipment has been damaged or misplaced. The camp guide will also inspect the site to ensure that it is clean. CHECK-OUT AT A GLANCE Schedule 7:00 Reveille 7:30 Breakfast in campsite Step-by-Step: 1. Pick up merit badge paperwork at Administration Building and go through each item thoroughly before leaving camp. It is very difficult to verify merit badge completion once you leave camp. It is nearly impossible to correct discrepancies once camp is over. 2. Campsite - Eat breakfast with your Camp Guide in your campsite. Pack up your gear and clean the site one last time. 3. Trash - Bag up all trash and take it to the camp dumpster. 4 . Troop Issue - Return any camp equipment you may have used to the Troop Issue and stop by the Trading Post to pick up last minute items. 5. Administration Building - Before leaving camp, stop at the Administration Building to take care of any last minute paperwork, settle any debts, turn in evaluation forms, and check-out of camp. ! Please plan your checkout no later than 10:00 AM. Staff must prepare campsites for Sunday check-in. 2013 Leaders’ Guide to Summer Camp 12 visit www.kiakima.com �MERIT BADGE PROGRAMS M ost merit badges can be completed at camp; however, because of time requirements, special projects, or other considerations, some merit badges require prerequisites or special skill levels. Merit Badges are listed by program area with a short description of each badge including any requirements that may or must be completed at home, and the prerequisites (if any) for the badge. There are also a few helpful tips on what to bring. Please note that some badges are taught at only one of the two camps. They are noted with the appropriate icon. We are constantly looking for skilled instructors of merit badges. If any unit leader possesses a skill that he would like to teach at camp, feel free to call us. We can put you on the schedule for that week! Please note that each camp offers programs independently of the other. Some badges offered at Cherokee are not offered at Osage. KEY TO PROGRAM ICONS The following icons are used in the Program Information section to help you easily identify which sessions are most appropriate for which Scouts. Be sure to read the program description for details about that particular program. Merit Badge required for Eagle One hour session Two hour session Three hour session All day program Recommended for all Scouts Recommended for younger Scouts Recommended for older Scouts visit www.kiakima.com Written material required Indicates a prerequisite for this program Program fee or material cost Indicates requirements that must be completed at home; they cannot be completed at camp Indicates requirements that may be completed before coming to camp to allow more time for additional activities 13 Indicates participant must pass the BSA swimmer test Program located in Camp Cherokee Program located in Camp Osage Program located in Both Camps 2013 Leaders’ Guide to Summer Camp �Mile Swim AQUATICS AREA Swimming This is a good entry level Aquatics Badge and is required for Eagle. It is strongly suggested that Scouts take this before other Aquatic Badges. Be sure to bring a long-sleeve shirt, long pants, and shoes that can get wet. Scouts must pass the BSA Swimmer Test in order to take this Badge. This is not a Merit Badge but it is an opportunity for scouts to challenge their stamina. Beginning on Monday, scout will have a practice every day building up to the Mile Swim on Saturday Morning. Lifesaving This badge is required for Eagle (with alternate), and is a twohour session. It is a challenging merit badge that requires physical strength and stamina. Bring long pants, long-sleeved button down shirt, and shoes that can get wet. It is recommended that CPR Instruction (requirement 13b) be completed prior to camp. Canoeing Swimming Instruction Like the Chickasaw natives that once inhabited this great land This session is for Scouts in the Non-Swim- before us, your Scouts will learn how to guide their vessels mer and Beginner ability groups. The instruc- through the swift waters of the South Fork or the calming pools tion will work to improve their swimming skills of Cooper Lake. and aim toward advancing to the next ability Motorboating group. The Beginner’s test completes requirement 7 for Second Class, and the Swimmer’s test completes requirement 9 for In this one hour Merit Badge, scouts will learn the proper techFirst Class. niques for operating a motorboat, dropping anchors, fueling, and much more. Feel the wind in your hair as your cruse around John Cooper Lake. BSA Lifeguard Whitewater This is a rigorous program that certifies a Scout to be a Lifeguard. Scouts are required to spend all of their time in the Aquatics area. Physical strength, stamina, and a great deal of written work are required. Bring long pants, a long-sleeved buttoned down shirt along with shoes that can get wet. Scouts must be at least 15 years old and strong swimmers to participate in this program. Bring a copy of your current CPR card to assist in completing the paper work. Adults are welcome to participate in the BSA Lifeguard program. Experience the thrills of running class II whitewater in a kayak. Scouts will learn the essentials of whitewater kayaking on the South Fork River. The highlight of the week will be a Thursday trip to the Spring River. This class is limited to 6 participants. Participants must be at least 13 years of age and pass the BSA swimmers test. 2013 Leaders’ Guide to Summer Camp Kayaking This merit badge will introduce you to recreational kayaking and help prepare you for advanced paddle sports such as touring/sea and whitewater kayaking. 14 visit www.kiakima.com �Rowing In this one hour session, your scouts will learn this unique skill that can turn into a hobby, competitive sport, or even a romantic outing with that special someone. Small Boat Sailing Have your scouts climb aboard and set sail in this two hour Merit Badge. Your small sailors will learn the necessary skills to command sailing vessels including knots and rigging. This Badge is not for land lubbers! It’s Big Fun in Small Boats! Wood Carving This merit badge is recommended for first-year Scouts. There is a small cost for materials needed from the Trading Post. Knives are available for Scouts to use or Scouts may use their personal carving knives. Personal knives should be sharp and pocket knives are highly discouraged. Basketry Each Scout will learn to weave his own basket and make one that he can take home. This is an excellent merit badge for young Scouts. There is a small cost for basket materials needed from the Trading Post. HANDICRAFTS AREA Art & Sculpture Textiles This fun one hour Merit Badge session teaches scouts to explore their creative side. They will paint, draw, and sculpt in a variety of media. Their completed artwork will be put on display at the Kia Kima Art Exhibition. There will be a $5.00 fee due at check-in for materials used during the session. visit www.kiakima.com 15 Scouts will learn the process for making cloth and the differences in types of fiber samples. Jobs in the textile industry are also discussed. This merit badge is excellent for younger Scouts. 2013 Leaders’ Guide to Summer Camp �Leatherwork Geocaching This is another good badge for young Scouts. There is a small cost for materials available at the Trading Post. Requirement 3 New Merit Badge! Scouts will be introduced may be done before coming to camp. to the growing sport of geocaching. Geocaching is a modern form of treasure hunting. They will be using GPS’s to hide and Indian Lore find hidden caches around camp. This badge is recommended for all Scouts. There is a small cost for materials available at the Trading Post. This merit badge will involve the study of various American Indian tribes. Requirement 1 may be completed before coming to camp. Backpacking/Hiking SCOUTCRAFT (One Class-Two Merit Badges)This is recCamping ommended for older Scouts who are interested in high adventure. This is a two hour course. Scouts will be out and about most of the day learning about techniques, gear, Scouts will be taught the basic skills of both front and back Leave No Trace and trail maintenance. country camping. They will be taught the importance of Leave No Trace. Scouts are welcome to bring some of their own gear, but it is not required. Requirements 4b, 5e, 7, 8d and 9 may be Pioneering done before or after coming to camp. Fire Safety Learn the rustic construction techniques used by the pioneers of old. Scouts will learn a wide variety of knots, lashings, and splices. This merit badge is recommended for all Scouts. They will learn They will be amazed by awesome power of about fire prevention in the home and create a protection plan rope! for their family. This is an informative badge with lots of hands on, and includes a visit to a local fire station. Requirement 11 may be done prior to camp. Emergency Preparedness Scouts will learn how to Recognize, Prevent, Prepare for and Respond to a wide variety of emergency situations. They will need to bring pen and paper with them to class. First Aid Merit Badge is a prerequisite. Requirements 2c, 8c have to be done at home because they involve the Scout’s family. 2013 Leaders’ Guide to Summer Camp 16 visit www.kiakima.com �Orienteering Fish & Wildlife Management/ Soil & Water Conservation Lost in the woods? No problem. This badge teaches you how to use a map and compass. Scouts will have an in-depth look Scouts will learn to conserve and manage the at topographical maps as well as GPS systems. world’s natural resources. Scouts taking these merit badges will learn about the importance First Aid water plays in our environment. They will also do an in depth study on the conservation of soil and how soil plays an important role in Scouts will learn what to do first when a medical emergency environmental protection. strikes. They should come with pen and paper so they can There is some written material for this badge take notes about skills such as splints, bandages and CPR. and a conservation project is also required. They should come with a serious attitude because the skills Scouts should bring old shoes to wear in the creek. they learn here might save someone’s life. Wilderness Survival Environmental Science This merit badge requires an overnight camping trip. Requirement 5 requires putting together a personal survival kit. This This badge is required for Eagle and is a twomay be done before coming to camp. Scouts should bring these hour session. It requires daily hikes, field notes, and experiments. There is a great deal materials to camp. of written material, but some of it (Requirements 1 and 4) can be completed before coming to camp. Younger Scouts are discouraged from taking this badge. Scouts will need to ATURE ODGE bring a notebook. Reptile & Amphibian Study N L This badge requires drawing and night observation. Scouts must keep a reptile or amphibian for at least one month to complete this badge. This (requirement 8) must be done outside of camp. This merit badge is not recommended for Scouts who are very afraid of snakes, although the instruction may lessen these fears. Fly Fishing/Fishing You get a line, I’ll get a pole, we’ll go down to the fishing hole and earn ourselves two merit badges! In this two hour class scouts will learn how to use a regular spin cast as well as a fly rod and reel. In order to complete these Merit Badges scouts must catch at least two fish and clean one. Scouts are encouraged to bring their own fishing pole. visit www.kiakima.com 17 2013 Leaders’ Guide to Summer Camp �Chemistry Nature/Forestry This session explores the chemical aspects of the environment through laboratory work and interactive discussions. Nature is an excellent introductory merit badge Because of the nature of this merit badge, it is recommended to the Nature area. It requires some hiking, and for older Scouts. This merit badge will be limited to the first observation. Forestry requires a leaf collection twelve Scouts. and a report. Scouts need a notebook and adhesive tape for mounting the leaf collection. (ReSpace Exploration quirement 1)These two badges will be taught in conjunction with each other. Ready for lift off? Scouts should prepare themselves for an epic journey through the cosmos*. They will design, conGeology struct, launch, and recover a model rocket. One small step for your scout, one giant leap for Scouting! *Will not actually leave the planet. This badge teaches how rock and mineral forElectricity mations are created. Scouts will also learn about fossils, faults, soil and stream erosion. A shockingly good time! Scouts minds will be illuminated with an understanding of how electricity works. They will learn the basics of electric circuits, build an electro-magnet, and construct a simple electric motor. Not recommended Scouts will build a weather instrument and use it for first year campers. to track the weather during the week. This badge covers a lot of material. An interest or backModel Design and Building ground in weather is helpful. Requirements 8, and 9 may be completed before coming to camp. Model making, the art of creating copies of objects that are either smaller or larger than the objects they represent, is not only an enjoyable and educational hobby: it is widely used in the professional world for such things as creating special efECH ENTER fects for movies, developing plans for buildings, and designRobotics ing automobiles and airplanes. Weather T C New Merit Badge! Scouts will dive into the amazing world of robotics. They will have the unique opportunity at the Kia Kima Technology Center to build, program, and control a robot of their own! This will give them a jump start into this ever growing field of study and technology driven world. 2013 Leaders’ Guide to Summer Camp 18 visit www.kiakima.com �Energy Automotive Maintenance Saving, producing, and using energy wisely will be critical to America’s future. If we are to leave future generations with a world in which they can live as well or better than we have, Scouts and other potential leaders of tomorrow must begin the hard work of understanding energy and the vital role it will play in the future. Modern automobiles are important to many aspects of American life. Scouts will gain an understanding on how a car function and how all of the major components come into play. They will be shown how proper maintenance can keep their vehicle in tip-top shape. SHOOTING SPORTS Each Scout taking Rifle Shooting should have a distance of at least 13 inches between the tip of his thumb and the top of his arm. ! Free Shoot will be available to all Scouts during Twilight Activities Monday, Tuesday and Thursday nights. Rifle Shooting Shotgun Shooting Shooting experience is highly recommended, and this merit badge requires a lot of time to qualify. Scouts should be at least 13 years of age or second year campers and have the strength and size to manage a 10-pound target rifle. As a means of determining this, the Scout should have a distance of at least 13 inches between the tip of his thumb and the top of his upper arm as shown above. Each session is limited to 16 Scouts. visit www.kiakima.com This program will teach Scouts the basics of handling and shooting a shotgun as well as safety precautions for firearms. They will have the chance to shoot both skeet and trap as well as practice to sharpen their skills. Scouts must be at least 14 years of age to take this merit badge. Each session is limited to 12 Scouts. 19 2013 Leaders’ Guide to Summer Camp �Archery Scouts receive experience shooting on recurve bows. It is fun and challenging. The Scouts get to make an arrow and a bow string. Each session is limited to 16 Scouts. Scouts must be at least second year campers. LIFE TO EAGLE The Life to Eagle area is an intensive program focused on some of the most difficult Eagle required merit badges. Scouts may complete as many requirements as is feasible over the course of the week. However, some requirements will need to be completed at home. As these Eagle required badges are quite involved, it would not be advisable for Scouts to take more than two of these badges at a time. Most of the badges require prior preparation or bringing materials from home. All of these sessions require written material. Scouts need to bring a standard notebook, pencil, and pen. Communication Public Speaking Communication is a 2-hour badge and is Eagle required. Scouts will learn basic communication skills needed in today’s society. As an added bonus, Public Speaking will be taught in conjunction. Communication requirements 5, 7 and 8 may be completed before camp. Citizenship in the Nation Citizenship in the World This is a 2-hour badge and is Eagle required. Scouts will learn about diplomacy, international trade, and foreign relations. 2013 Leaders’ Guide to Summer Camp 20 This is an Eagle required badge. Scouts will learn about the U.S. Constitution and Bill of Rights. Scouts will also have the opportunity to contact their member of congress to share personal views on an issue. Scouts will go on a field trip to complete requirement 2a. visit www.kiakima.com �SPORTS AREA Golf In this program you will learn all about this challenging sport, including USGA rules, golf etiquette, history, proper grip, stance and swing. You will practice your swing and shots on the driving range. You will play a round of golf on a beautiful Cherokee Village golf course. A local golf instructor will give personal instruction and coaching. Participants can complete MOST of the requirements for Golf merit badge. You can bring your own clubs or use ours! Athletics Personal Fitness In this merit badge you will learn about sports training, officiating and all aspects of sportsmanship. This badge requires a considerable amount of physical exertion. Scouts will need to complete a battery of jumps, swims, pull-ups, push-ups, basketball throws, etc. This required badge will give Scouts the opportunity to develop a fitness plan that they must maintain for 12 weeks. Scouts will also learn about different diseases related to lack of fitness and nutrition and learn different methods to help prevent them. Some requirements may conflict with certain religious views. Please review the requirements of this badge before enrolling. Climbing Scouts will learn the skills of climbing rappelling, and belaying. They will have many opportunities to practice these throughout the week on our 60ft climbing tower. And if that isn’t enough, on Friday, they will go off site and get to climb on some real rock faces! visit www.kiakima.com 21 2013 Leaders’ Guide to Summer Camp �TRAILBLAZERS ! If there is something that we don’t offer, suggest it and we will try our best to find the supplies and offer it , if not the next day then the next year. T he Trailblazer program is a three-hour program designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. Each Scout will receive credit for the rank advancement requirements that he completes at camp. How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. Requirements that they may accomplish at camp include: Tenderfoot-4a, 4b, 5, 6, 7, 9, 11, 12a, 12b Second Class-1a, 2, 3c, 3d, 3e, 3f, 6, 7a, 7c First Class-1, 6, 7a, 7b, 8a, 8b, 8c • • • Twilight Opportunities: • Open Scoutcraft - (Monday and Tuesday 7:00 -8:30 PM and Friday 9:00 AM -Noon) – the Scoutcraft and Trailblazer staff will open up the Scoutcraft area for anyone who wants to come back and complete something they missed during a class, or have fun doing something we did in class over again ( i.e. chop wood, build fires, lashings etc.). Scouts can also take advantage of this time to finish some requirements that aren’t offered in the 2013 Leaders’ Guide to Summer Camp 22 • Trailblazer program. This is open to all Scouts! So everyone is welcome to come down and have fun! Compass Course- The Trailblazer staff will have a 1 mile compass course prepared so that Scouts can complete First Class Requirement 2. Scout leaders will be given the key and are encouraged to assist Scouts with this requirement. This requirement must be completed during a Scout’s free time. Camp Gadget- Pioneering spars and rope will be made available during Open Scoutcraft so any Scout can come into Scoutcraft and finish First Class requirement 7c. Scouts may also build a project in their campsite under their Scoutmaster’s guidance. Water Rescue- Second Class requirement 7b and First Class requirement 9c (demonstrate line rescue) will be offered Monday evening at the waterfront. All Scouts needing this requirement are invited to participate and get signed off whether they are in Trailblazers or not. Scouts must be able to pass the BSA Beginner Swim Test. Civic Leader – We will invite local civic leaders to camp to fulfill Requirement 5 of the First Class rank. More details will be announced at camp when local leaders can verify their schedules. visit www.kiakima.com �OVB est. 1991 High Adventure T he need to keep older Scouts coming back to summer camp has long been recognized and the Ozark Adventure Base (OVB) has been designed to meet that need. Whether you are in an older Boy Scout Troop Patrol or a co-ed Venture Crew, the Ozark Venture Base has something that meets your needs. Scouts participating in the OVB programs must be at least 13 years of age and have achieved the rank of First Class by January 1st. Preregistration for these programs is mandatory. OVB programs include: Ozark Ultimate Trek (O.U.T.), Lake Ouchita Summer Trek (L.O.S.T.), Search Tactics and Rescue Training (S.T.A.R.T.), COPE and Mountain Man. All participants in the O.U.T., L.O.S.T. and S.T.A.R.T. programs will be housed at a separate base camp location from their Scouting unit. Participants may be co-ed, as long as all participants are registered members of a Boy Scout Troop or Venturing Crew. If a Venturing Crew brings female members, a female adult leader must participate. Ozark Venture Base programs will provide food, cooking gear, and other group equipment. Please explore this next section of the Leaders’ Guide as it lists details regarding each program. Participants are responsible for all personal gear, including tents. (Detailed gear lists are available on the following pages for those participating in the OVB programs). visit www.kiakima.com 23 2013 Leaders’ Guide to Summer Camp �OZARK ULTIMATE TREK O.U.T. O U.T. is the perfect combination of thrills and challenges from rock climbing,GPS navigation, hiking, and mountain biking, to caving, white water kayaking, and swift water rescue. Each crew that participates will go through 1-2 days of each program depending on the time frame. Scouts will have an opportunity to visit many of the back areas of the Syllamo Wilderness area. Crews will spend an entire day riding and learning about proper mountain biking techniques. The Syllamo Bike trail offers Scouts the opportunity to bike over 30 miles of trails with varying degrees of difficulty. Scouts participating in this program are encouraged to bring their own mountain bikes. Kia Kima does have a supply of mountain bikes for those Scouts that do not own one or are not able to transport it to camp. After you drop your bikes at a designated location, you will pick up your packs for an 8 mile backpacking trek. While on the trail you will learn all the skills necessary to hike in the wilderness and “leave no trace”. Many campers have described the Syllamor Mountain area as resembling a “MiniPhilmont”. With its high ridges and breathtaking views, its sure to make for an inspiring trek. After a day of hiking, you will begin an evening of climbing instruction. This will prepare you for the full day of rock climbing that lies ahead. We have searched and found many local areas that contain climbing faces from 30-80 feet. After a week like this, we decided that you need a little time to cool off. Well, it’s not time to relax in the air conditioning just yet. You will get the opportunity to join us in some of the coolest caves in Arkansas. A FEW HELPFUL TIPS OF WHAT TO BRING ON YOUR O.U.T. ADVENTURE.......         Backpack suitable for a 10-mile hike Backpack tent (1/2 for the total amount of individuals going per unit) Sleeping Bag 2 Water bottles of water or hydration bag Long pants Hiking boots Insect repellent (containing DEET or Permethrin) Individual mess kit or frisbee w/knife, fork & spoon 2013 Leaders’ Guide to Summer Camp 24       Flashlight or other portable lighting source Sunscreen Water shoes, aqua socks or old sneakers If you have a backpack stove (bring it-though not required) Raincoat or poncho Hat or cap visit www.kiakima.com �Caving may be done as an evening activity or a day trip depending upon time frames and schedules. Once you are done, prepare to get wet. After a little instruction, you will be ready to head for the Spring River. Don’t worry, you’re not going there just to sight see. You will paddle the Class II white water in a kayak. Our instructors will teach you the “ins and outs” of manning your own your own whitewater kayak. While on the trip, you will learn about “reading” whitewater, river rescue techniques, surfing, throwing ropes, and much more. Boy Scouts participating will complete all requirements for Kayak BSA and White Water Merit Badge. ! Scouts and adults participating in the O.U.T. Program should be in good physical shape. Many of the evening activities in the OUT program will focus Scouts and Venturers on wilderness trip planning. Scouts will have the opportunity to participate in a Geo-caching exercise, learn the art of fire-by-friction, and learn basic swiftwater rescue techniques. If you think you are up to the challenge, this program is for you. Participants need to be in top physical condition to undergo the challenges of this program. Crews will be housed off-site. Scouts may sign up as a unit or individually. This program is also designed for Venturing Crews. The maximum participation is 24, so register early. visit www.kiakima.com 25 2013 Leaders’ Guide to Summer Camp �L.O.S.T. Lake Ouchita Summer Trek ! Participants must be 13 years of age by the beginning of camp. However, this program is suggested for Scouts 14 years old and up! Sea Kayaks are limited to a waist size of 44”. L. O.S.T. is a staple of our Ozark Venture Base. Are you ready for 5 days of adventure and paddling the waters of Arkansas’ largest body of water in a single-person touring kayak? Lake Ouchita is dotted with islands, shoals, gravel bars and REQUIRED GEAR cliffs. Opportunities on this week-long wilderness adventure include snorkeling, GPS navigation, hiking,  Small Tent (1 per 2 persons in your group) or personal hammock shelter world-class fishing, island exploring, lakeside camping,  Light-weight +20 degree sleeping Bag deep water soloing and much more! This program is (target weight < 3 lbs.) perfect for Troops, Crews as well as individuals.                     SUGGESTED GEAR   Camera Journal 2013 Leaders’ Guide to Summer Camp 26 Sleeping Pad 2 Water bottles or hydration bag (target minimum total of 50 oz. storage) Individual Mess Kit or Frisbee w/knife, fork, & spoon Pocket knife or multi-tool Waterproof flashlight w/extra bulb & batteries 2 Swim Suits 2 T-Shirts, Shorts & underwear for sleeping Light Fleece or Jacket Shoes suitable for water & light hiking (no flip-flops) Dry Shoes for Campsite 2 to 4 pairs of socks Small Camp Towel Personal Toiletries & Towel Rain Gear (no ponchos) Wide Brimmed Hat Insect Repellent Sunscreen 3 Bandanas Sunglasses & Straps Personal First Aid Kit visit www.kiakima.com �Upon arrival at Kia Kima Scout Reservation, L.O.S.T. participants will meet their Trek Guides and immediately begin a gear “shakedown” and equipment introduction. Participants will then load up into vehicles and head to the off-site staging area to begin their five day adventure, so it is imperative that everyone comes prepared with their gear separate from the rest of the Troop or Crew. See the accompanying tables for required and suggested gear. The group will not return to camp until Friday evening for the closing campfire. All participants in the L.O.S.T program must be able to pass the BSA Swimmers Test, be physically fit and be proficient in basic boating skills. This program will provide instruction in touring kayak skills, extremely lite gear camping, trek planning, wilderness camping, open water navigation, and rock climbing. L.O.S.T will prove to be a unique adventure comparable to programs such as Northern Tier. Space is limited to just 8 participants per week. So, are you ready to go paddling? ! An Arkansas 7-day Fishing License is included for all participants over 16 years of age. Scouts under 16 years old do not require a license. visit www.kiakima.com 27 2013 Leaders’ Guide to Summer Camp �! SEARCH TACTICS AND RESCUE TRAINING S.T.A.R.T. S.T.A.R.T.. participants should be at least 13 years of age. S. T.A.R.T. is our newest high adventure program incorporating the newly released Search and Rescue merit badge and wilderness skills. Participants will spend the week working with regional experts in the areas of single rope technology for vertical rescues, cave rescue, wilderness navigation, swift water rescue techniques and the Incident Command System. The S.T.A.R.T. program will teach you skills working with rescue equipment including low point climbing harnesses, rope ascenders, light weight rescue ropes, and much more. Wilderness skills will include UTM navigation, topo maps, compass navigation, GPS, survival techniques for searchers, CPR and basic first aid. This program includes the new search and Rescue (SAR) merit badge. This is a demanding program designed to prepare you for the basics in any SAR scenario. The skills learned here will help you determine which area of SAR is of most interest to you and assist you in identifying agencies to further your training. Be sure to review and bring everything on the accompanying equipment checklist. 2013 Leaders’ Guide to Summer Camp 28 visit www.kiakima.com �Items you will need to bring for this adventure: Two 1 liter water bottles w/ measurement markings Backpack & Small Day Pack Camping gear Clothes Swim wear Sturdy long pants Personal Hygiene items Headlamp with extra batteries Back-up light source Sleeping bag and light sheet Sturdy Shoes Water Shoes and swimwear Small tent or shelter (one per two persons in your troop or crew) Mess kit, cup, utensils Insect Repellent containing DEET or Permethrin Reccomended Gear: Polypro shirts and nylon shorts for caving ! Skills Learned: New Search and Rescue Merit Badge ICS 100 Rappelling Orientation to Cave Rescue Wild Cave Etiquette Single Rope Technology for Vertical Rescues Wilderness Survival Techniques for Searches Swift Water Awareness Field Navigation us UTMs Climbing Systems Rigging Belaying for climb and rappel Teamwork Participants in this program will spend time off the reservation. visit www.kiakima.com 29 2013 Leaders’ Guide to Summer Camp �! C.O.P.E. participants should be at least 13 years of age. Adults may also participate in this program. This is a three hour program that meets daily throughout the week. C.O.P.E. Challenging Outdoor Personal Experience T he Challenging Outdoor Personal Experience, or C.O.P.E. program is a week-long high adventure activity for older Scouts that teaches advanced team-building and problem solving skills. Scouts will learn to work as a group and function as a team to meet a series of high and low COPE elements. Participants should be at least 13 years old. Kia Kima has one of the finest high ropes courses of any Boy Scout Camp. The goals of project COPE are to build leadership, self esteem, decision making, trust, and teamwork. This is accomplished by progressing, as a group, through a series of increasingly physically and mentally challenging excercises that require cooperation and teamwork to complete. 2013 Leaders’ Guide to Summer Camp 30 visit www.kiakima.com �MOUNTAIN MAN Pioneer Living T he Mountain Man program is a wonderful opportunity for your Scouts to learn about pioneer living as it happened in the 19th century. Many of the activities that Scouts participate in are hands on. Scouts will learn the art of forging and shaping steel into useful products that were used in everyday life. Hunting for our early settlers was a daunting task with their primitive weapons. Scouts will learn how to safely load, shoot and clean black powder shotguns and rifles. Be sure to ask the instructor about “Ozark Mountain Skeet Shooting”. Cooking was an essential part of early living. In this program we teach the proper use of the dutch oven and cast iron cookware. Scouts will also learn the proper use and care of primitive tools. The crosscut saw, draw knife, shaving horse, ax, and hammer were all essential tools visit www.kiakima.com for early pioneers. All participants in this program will learn the art of knifemaking and make a primitive knife that they will be able to keep. In addition, each Scout will build their own flint and steel fire starting kit that they can take home. This is a three hour program that meets daily throughout the week. 31 2013 Leaders’ Guide to Summer Camp �TWILIGHT Activities ! BSA Field Uniforms are required to be worn at every campfire. M any opportunities are available for unit activities in the evening hours prior to Taps. Some activities have been scheduled by camp staff, and are open to all Scouts and leaders. Other activities may be done on a unit basis and can be scheduled by the unit leader through the appropriate area director. On Monday and Tuesday evenings, Scoutcraft and Hadicraft Areas, will be open additional Merit Badge instruction and fun. This will give Scouts an extra opportunity to finish merit badges or take an extra one. The aquatics area will sponsor free boating, swimming, Blob, Iceberg and Water Slide. These open nights are available on Monday, Tuesday, and Thursday. Scouts that do not enroll in regular Aquatics sessions will have the opportunity during these times to participate in waterfront activities. Other twilight activities such as Shooting Sports, rappelling, volleyball competition, Scoutmaster belly flop contest, and Scoutmaster cook-off are just a few other activities you may participate in. 2013 Leaders’ Guide to Summer Camp CAMPFIRES Campfires are the place where your Scout spirit can come alive. We will open with a Campfire on Sunday evenings at the Council Ring. This will be an opportunity for Scouts to meet the staff of the various areas of camp. Our final campfire will be held on Friday evening and will close out the week. Remember, BSA Field Uniforms are worn at all campfires. Our Friday evening campfire is also an Order of the Arrow Callout Ceremony. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their Lodge granting permission for members of their Units to be called out. 32 visit www.kiakima.com �! ULTIMATE Climbing and Mountain Boarding are open activities which require no pre-registration. Canoe floats, Kayak BSA and T-Bird Aquatics require signups at camp. ULTIMATE ACTION ZONE M aybe you are an adventurous soul and want a little more out of the evenings than swimming or the regular run of the mill happenings at camp. Maybe you need a few more merit badges and couldn’t take one of the high adventure programs. If this description fits you, then come visit one of our EXTREME ACTIVITIES. These activities are held in the evening or on Fridays. They will give you a small taste of the high adventure programs we offer at Kia Kima. Ultimate Climbing – If you walk through camp you can’t help but notice the 55 foot climbing and rappelling tower that looms over the valley. This will be an opportunity for you to experience it first hand. Our climbing staff will train and guide you. Before you know it, you will be scaling the this awesome climbing surface. Mountain Boarding – This EXTREME ACTIVITY will be a true test of balance for your Scouts. Mountain Boards are basically skateboards with oversized wheels. Scouts will learn to traverse some of our easier hiking trails specially picked for this activity. Scouts participating wear full protective gear including helmets, knee pads, elbow pads, and gloves. This is an extreme activity that you will not want to miss. Stand Up Paddleboards (SUP) – Paddle around the lake at Camp Cherokee on these awesome boats. visit www.kiakima.com 33 2013 Leaders’ Guide to Summer Camp �! ULTIMATE ACTION ZONE Scouts participating in the Friday Thunderbird Aquatics Program will be required to pay the $15 fee prior to departure. Thunderbird Aquatics – This program will be offered in the morning and afternoon on Fridays. Scouts that sign up will be able to go off site and visit Lake Thunderbird for a half day of waterskiing and tubing. You must be at least 13 for this adventure. Each session is limited to 6 Scouts. The cost of this session is $15. South Fork Canoe Trip -- Three times per week, we offer units an opportunity to take an evening canoe trip down the South Fork River. This scenic float allows Scouts to escape the grind of camp for a small time to view the scenic bluffs and abundant wildlife that live in the South Fork watershed. Herons, Deer and Bald Eagles are commonly seen on these float trips. Each trip will last no more than two hours and will have you back in camp in time to participate in many of the evening activities being offered. There is not a fee for this program but space is The Iceberg – Test your climbing skills and cool off at the limited so sign-up upon arrival at camp. same time at the Cherokee water front. Waterslide – Rocket down our 150’ waterslide for a big splash into the Southfork River. Kayaking BSA – If you are an adrenaline junky, come on out and take Kayaking BSA. This program will teach you the basics of kayaking. Scouts participating will learn the forward stroke, reverse stroke, sweep stroke, draw stroke, wet exits and much more. Scouts that successfully complete this course are eligible to receive the Kayaking BSA patch.There is not a fee for this program but space is limited so sign-up early. The Blob – Take your turn at flying at the Camp Cherokee water front. 2013 Leaders’ Guide to Summer Camp 34 visit www.kiakima.com �FRIDAY ACTIVITIES Merit Badge Make-Up Kia Kima’s Merit Badge Program runs from Monday through Thursday. On Friday morning scouts who missed something or need to make something up can go to their respective sessions and meet with the instructor. Our staff tries as hard as they can to send every scout home with the Merit Badge they signed up for. Homemade Boat Race Friday Afternoon at 3:00 down at the waterfront each camp will host a Boat Race, but this is no ordinary race. The scouts must construct their own boats out of whatever they can find. The rules are as follows: 1. The boat cannot be made out of Kia Kima Property. 2. The boat must hold at least one person 3. During the race the boat must be propelled by the people in the boat. (i.e. no swimmers pushing) 4. No motors The boats will be judged on originality, creativity, and whether or not they complete the race, of course. Water Carnival After the Homemade Boat Race, at 3:30 there will be an Inter-Troop aquatic competition of epic proportions. Troops will go head-to-head in a variety of water based activities. There will be events for Swimmers, Beginners and Non-Swimmers. So everyone visit www.kiakima.com can compete! The winner will go home with the coveted Water Carnival Canoe Paddle. Mesera Outpost Demonstration On top of Mesera Mountain at Kia Kima, the Mountain Men live a Pioneer lifestyle. Everyday they work with the Scouts in the Mountain Man program doing activities such as Blacksmithing, Woodwork, Dutch Oven Cooking, and Tomahawk Throwing. On Friday they open up their facilities to any passerby. They will demonstrate how to use the forge, how to do some traditional woodwork, and how to throw a tomahawk. They’ll even give you the Kia Kima brand! Field Trips Citizenship in the Nation – The Scouts involved with Citizenship in the Nation Merit Badge will go on a Field Trip to Downtown Hardy. They will learn the history of the historic site and get to shop in some of the old timey stores. You might even get some homemade Ice Cream from the Ice Cream Shop! Fire Safety – Scouts will tour the Cherokee Village Fire Station. The Firemen there will show them the different Fire Engines and talk about their jobs as Firemen. Climbing – The Scouts in Climbing Merit Badge will get a chance to climb on some real rock in Raven’s Den, a town close to Kia Kima. They will return after lunch just in time for the Water Carnival. 35 2013 Leaders’ Guide to Summer Camp �! Cave Programs require a 1 month reservation. These programs may fill fast so advanced booking is advisable. W ADD-ON-PROGRAM Activities hether you are coming to Kia Kima for the first time or if this is your fiftieth, there are many local program opportunities that await your troop. These “add-on-program” opportunities can be added to the front or back end of your trip to Kia Kima. Come in a day early or leave in the late afternoon of your departure day. Cave Programs require a 1 month reservation. All other programs should be booked through the camp office at least 1 week prior to your arrival or departure day. Spring River Whitewater Kayak Adventure – Scouts and leaders can enjoy the 58 degree water of the Spring River. The Spring River emerges out of the ground near the Missouri/Arkansas border. Over 9 million gallons per hour pour out of the the springs that produce the Spring River. This river boasts some 15 shoals, ledges and class II rapids that are perfect for your introductory kayak adventure. This trip is a great way to cap off your great week at Kia Kima. Trip fees: $25 per person with a 8 person minimum and 12 person maximum. All fees can be paid at the Camp office and must be separate from normal registration fees. It is recommended that Scouts be at least 13 years of age for this program. South Fork Canoe Float – Enjoy a scenic 3-4 hour float trip from Saddle, Arkansas to 2013 Leaders’ Guide to Summer Camp Kia Kima. This is a great alternate activity for your younger Scouts while your older boys kayak. Trip Fees: $10 per person with a 8 person minimum. Blanchard Springs Wild Cave Tour – Participants for this adventure should be in good physical shape, wear sturdy shoes PROGRAM COST Spring River Whitewater Kayak Adventure $25.00 per person South Fork Canoe Float $10.00 per person Blanchard Springs Wild Cave Tour $76.00 per person* Blanchard Springs Cavern Tour $11.00 per adult* $6.00 for youth 15 and under* *Price dependent upon National Park rates. 36 visit www.kiakima.com �! Add-A-Program activities can be scheduled for Saturday’s prior to or after your week at summer camp. ADD-ON-PROGRAM Activities, continued or boots, and come prepared to get dirty and have fun. Participants will climb very steep slopes, crawl on hands and knees, pass under low ceilings, and travel through red clay. The tour ends at the Titans, a group of tall spectacular columns deep in a mountain cavern. Hard hats, kneepads, gloves, lights, and belts are provided, along with a souvenir t-shirt. This trip will last 3-4 hours in a 58 degree cave. The Wild Cave Tour is limited to a minimum of 3 but no more than 12 participants. Two tours per day are permitted and they are spaced 1 hour apart. This tour is guided by the United States Forest Service. Please make reservations through the camp at least 1 month prior to your visit. Trip Fees: $76 per person Blanchard Springs Cavern ToursDiscovery Trail Tour - 1½ hours in length- Tours travel one way through the middle level of the Caverns, passing under the Natural Entrance and beside the cave stream before emerging into highly decorated rooms. With nearly 700 stair steps, this tour is not recommended for those with walking or health problems. Trip Fees-$11 for adults and $6 for youth up to age 15. If you have a group of 15 or more, a group discount is available. Group fees are $8 for adults and $4 for youth up to age 15. Advance reservations are required for group rates. visit www.kiakima.com 37 2013 Leaders’ Guide to Summer Camp �NATIONAL YOUTH LEADERSHIP TRAINING T his program is designed for Boy Scout Troops and Venture Crews. This course is open to all Scouts (Boys and Girls) who are First Class or working on Bronze, or above. This exciting and fast paced training will be offered at Camp Cherokee during the week of June 30th through July 5th. Participants will learn new skills in team development and leadership. Skills you can bring back to a Troop or Crew and put into practice. Every Scout that maintains a leadership position should attend this training. This course is taught by a well trained youth and adult staff who know the program and are equipped to help participants develop and deliver these learned skills to their fellow scouts. For more information contact the Council Training Chairman, Randy Nelson, at rnelson@uthsc.edu. Registration will be available on the Council Calendar at www.chickasaw.org beginning February 1, 2013. ORDER OF THE ARROW AT SUMMER CAMP A hoalan Nachpikin Lodge #558 is an integral part of Kia Kima Scout Reservation. Most of the members of the Camp Staff are OA members. During your week at camp the OA will host activities and make memorabilia available for sale. Brotherhood Conversion If you are an Ordeal member of Ahoalan Nachpikin #558, you will be expected to participate in the Brotherhood Walk, completing your Brotherhood membership in the Order of the Arrow. All materials needed for Brotherhood Conversion will be available at the camp office or in your Order of the Arrow Handbook. There will be a $15 fee that will cover the cost of your sash. Callout Ceremony Friday night’s campfire concludes with an Order of the Arrow Callout Ceremony. Potential new members will be recognized and given information regarding upcoming Ordeals. If you have OA dancers in your unit they are invited to participate. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their lodge granting permission for members of their unit to be called out. Summer Fellowship Each week Ahoalan Nachpikin Lodge will host an informal fellowship and cracker barrel. OA members from all lodges will have an opportunity to hear the latest OA news and enjoy some fellowship. 2013 Leaders’ Guide to Summer Camp 38 visit www.kiakima.com �AWARDS & RECOGNITION SUMMER CAMP GOD AND COUNTRY AWARD 4. Lead Grace at an assembly while at camp. 5. With an adult leader, discuss the importance of the twelfth point of the Scout Law – “A Scout is Reverent”. Discuss how it applies to you as a Scout here at summer camp, as well as in your daily life. The summer camp God and Country Award is given to Scouts who complete the following requirements. A Scout must complete at least six of the following nine requirements. Adults may earn this award by completing either item 2 or 3 and assist with items 5, 6, 7 and 8 listed below. 6. With an adult leader, discuss the importance of “Patriotism”.Why is it important for a Scout to “do my duty to God and my country”? 7. Show how to properly display and fold an American Flag. Also, explain the different parts of the flag and what they symbolize. 1. Assist in the raising or lowering of the American Flag at a morning or evening assembly. 8. Lead a morning prayer in your campsite, or lead your unit in reciting the Scout Oath, Scout Law, or Pledge of Allegiance while at summer camp. 2. Attend the camp-wide Vespers service on Wednesday night at the chapel. 9. In at least 100 words, write an essay explaining how we as Scouts carry out our duty to God and Country in our daily lives, and explain how you did your duty to God and Country while at Summer Camp at Kia Kima. 3. Assist in preparing and leading a unit or inter-unit vesper service while at camp. visit www.kiakima.com 39 2013 Leaders’ Guide to Summer Camp �KIA KIMA PARTICIPATION AWARD T he Kia Kima Participation Award is a prestigious honor identified by a special pin only achieved by those Scouts and Adults with the strive to get the most out of their Summer Camp experience. The steps to earning this award are outlined in the tables below. Youth Option 1 Adults Option 1 Do one of the following from list A and four of the following from list B List A Participate in 1. Add-a-Program 2. Mile Swim 3. OA Brotherhood Conversion 4. Kayak BSA 5. Canoe Float 6. Masera Outpost 7. God & Country Award List B Participate in 1. Mountain Boarding 2. Inter-unitActivity 3. Free Swim 4. Blobbing 5. Free Boating 7. Water Slide 8. Open Shoot 9. Open Handicraft 10. Open Scout Craft 11. Free Climbing 12 Water Carnival 13. Home-made Boat Race 14. Sports Tournament 15. Kia Kima Shuffle Option 2 Option 2 Complete 1 of the following 1. Serve as an assistant Ranger for a part of at least four days. 2. Instruct a merit badge for a week. 3. Complete the BSA Lifeguard program. 5. Complete the BSA Climbing Instructor Program. 6. Participate in O.U.T., L.O.S.T. or H.O.M.E. Complete 1 of the following 1. Participate in at least 8 activities from list B 2. Trailblazer Program 3. Ozark Venture Base Program 2013 Leaders’ Guide to Summer Camp Complete 5 of the following 1. Volunteer for at least two hours in the Trading Post. 2. Participate in OA Brotherhood Conversion. 3. Lifeguard at the Aquatics area for an evening. 4. Serve as an assistant Ranger for one full day. 5. Participate in Masera Outpost. 6. Participate in Scout Leader Cookoff. 7. Drive a vehicle on a field trip. 8. Participate in Inter-unit Activity. 9. Participate in Blobbing. 10. Assist in a program area for one day. 11. Participate in Scoutmaster Shoot off. 12. Participate in an Add-A-Program 13. Help supervise the clean-up of the Commissary or Dining Hall for three meals. 14. Participate in Fire by Friction. 15. Participate in or row for Mile Swim. 16. Volunteer in the Trailblazers area for one day. 17. Participate in one of the training programs offered during the week. 18. Participate in Canoe Float. 19. Participate in Waterslide. 20. Other activity approved ahead of time by the Program Director or Camp Director. 40 visit www.kiakima.com �HONOR & MERIT TROOP T he Honor Troop and Merit Troop awards recognize units that participate fully in the camp program, follow camp rules and demonstrate the true Spirit of Scouting. All units receiving the Merit and Honor Troop awards will be recognized at the closing campfire. MERIT TROOP HONOR TROOP Complete 6 of the 8 following requirements.   In addition to achieving Merit Troop, to be an Honor Troop, a unit must complete 3 of the 5 following reThe unit has 50% of its active membership at camp. quirements. Scouts attending camp participate in scheduled activities (merit badges, free swims, and other activities of the day). Older Scouts should try to take advantage of OVB programs.  The unit has at least one adult that attends the Scoutmasters’ pre-camp planning conference to be held in May.  The unit performs a conservation or camp improvement project while at camp. The project must be approved beforehand, and checked upon completion by the Camp Commissioner or Program Director.  The unit plans one inter-unit or inter-campsite activity. The activity must foster a sense of Scouting friendship between at least two units.  The Senior Patrol leader or designated assistant attends all SPL meetings and the Scoutmaster or assistant attends all leaders’ meetings.  The Scouts and leaders attend the evening meals in BSA Field Uniform.  The unit maintains a clean campsite throughout the week.  The unit attends the vespers service or participates in an inter-unit vespers service.  The unit has Order of the Arrow members that participate or plan to participate in the Summer Fellowship The unit demonstrates Scout Spirit by participating with songs and skits at assemblies, meal time and the Kia Kima Shuffle.  50% of youth at camp earn the participation award.   The unit participates in at least one flag ceremony or says grace at a meal. visit www.kiakima.com 41 2013 Leaders’ Guide to Summer Camp �LEADERS tired of just hanging around? ! Scout Leaders that possess trade skills should contact us prior to arrival to find out what projects are available. T here is still plenty for adult leaders to do at Kia Kima. We promise you won’t be sitting in your campsite, unless of course, that is what you want to do. The following are leader opportunities that we have to offer at Kia Kima. Leadership trainings change from week to week based on the availability of instructors. Some of these courses may not be offered your particular week. If you are a district or council level trainer, feel free to talk to the program director and teach a course. SERVICE OPPORTUNITIES SCOUT LEADER COOKOFF EXTRAVAGANZA If you are a carpenter, plumber, electrician, or just a general handyman, your skills are always needed at camp. The Camp Ranger will be glad to suggest a (AKA Iron Scoutmaster Competition) list of projects to any interested leader. Bring your Showcase your cooking skills in our leaders’ cook-off. Whether it is a pot tools and feel at home. of chili, cobbler, baked beans, jambalaya or homemade bread, plan to participate in this event. A select few of our lucky or maybe unlucky staff (depending on the meal) will be called upon to judge this event. The winners of this event will receive a special limited edition embroidered Kia Kima apron. This apron is presented at the closing campfire. 2013 Leaders’ Guide to Summer Camp 42 visit www.kiakima.com �TRAINING Safe Swim Defense & Safety Afloat Climbing Instructor Certification These programs are sponsored by the aquatics area, This training will include “Climb on Safely” training. and provide valuable information concerning the BSA’s This will certify leaders as Climbing Instructors. This policies for aquatic activities on the unit level, such as is a week long course. Space is limited, so be sure a troop swim. to register through doubleknot. Aquatics Supervision : Swimming and Water Rescue & Paddle Craft Safety These cover skills needed to meet Safe Swim Defense and Safety Afloat policies applied at the unit level. These training courses are provided during the week by qualified instructors at the waterfront. Completing Swimming & Water Rescue allows you to conduct swim checks at the unit level. visit www.kiakima.com Scoutmaster & Assistant Scoutmaster Leader Specific Training We plan to offer this course during the morning on Monday and Tuesday if volunteer trainers are available. There is a $10 fee for participants. Please contact the Reservation Director if you are willing to help instruct this course. 43 2013 Leaders’ Guide to Summer Camp �Fire By Friction Training The ability to create fire without the use of matches has long been an essential Scout skill. In this session, leaders will be able to learn the fine art of creating fire. Our skilled instructors will teach friction methods such as, the bow drill, hand drill, and the fire saw. Demonstrations will also take place on how to build fire with flint and steel, battery and steel wool, wire coat hangers, and the fire piston. This is a wonderful opportunity for leaders to learn a skill that can be passed along to their Scouts. First Aid/CPR All BSA Lifeguard candidates will have the opportunity to complete their CPR requirement while at camp. A six-hour course will be offered to these candidates. Adult leaders who choose to go through the training may fill the extra spaces in the session. There is a $25 fee payable to the proffesional instructors from Spring River Ambulance Service. ADVANCEMENT Often, adults in camp bring with them special knowledge or skills that would be beneficial to various merit badge sessions. If any adult would like to assist with a merit badge—or offer one not on the schedule-please see the Program Director at the Sunday Leaders’ Meeting. Also, adults are needed to help with transportation for the field trips, and the Ozark Venture Base sessions. 2013 Leaders’ Guide to Summer Camp 44 visit www.kiakima.com �! Scouts and leaders are encouraged to treat their clothing with Permanone insect repellent. WHAT TO Bring To Camp INDIVIDUAL CHECKLIST SPECIAL NOTE: Ice will not be issued in 2013. It will be available for sale in the Trading Post. Camp Cherokee will still recieve ice with their meals. UNIT EQUIPMENT ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Troop Flag First aid kits Patrol flags Bow saws Lanterns Rope Extra Plastic Sheeting/Tarps Brooms & Rakes Water hose Water Cooler Dining Fly Ice  Scout Uniform (Scouts and Leaders are expected to wear full Scout Field Uniforms at all evening flag ceremonies, evening meals, and programs. Full Scout Field Uniform includes official shirt, shorts, socks, and belt.) 3-5 pairs of socks * Sweater or jacket Swim trunks Raincoat or poncho* Extra underwear and t-shirts Hiking and/or tennis shoes Bath towel and soap Tooth brush and tooth paste* Comb or brush Sleeping bag or sheet, blanket and pillow Flashlight and extra batteries* Jeans or long pants Long-sleeved sweat shirt* Insect repellent containing DEET or Permethrin* Hat or cap* Boy Scout Handbook* Individual program needs Health Form (“copy” filled out and signed. Medical examinations will NOT be given at camp) Spending money (consult unit leaders-usually $40-$60) Sunscreen* Canteen or water bottle* Stationery, pen or pencil Appropriate Merit Badge Books Bible or personal religious literature                         Optional  Musical Instrument  Sewing kit*  Camera  Pocket knife (no sheath knives permitted!)*  Sunglasses * Items available at the Kia Kima Trading Post visit www.kiakima.com 45 2013 Leaders’ Guide to Summer Camp �WHAT NOT TO BRING TO CAMP Firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp as well. Any such equipment brought to camp must be delivered to the Reservation Director when the unit checks-in. It will be returned when the unit checks out at the end of the week. Alcoholic beverages and other nonprescribed drugs are strictly prohibited. Violators will be removed from camp. Prescription drugs should be given to the camp medical personnel at the Health Lodge. In addition, no pets of any kind or fireworks are allowed in camp. This is the policy of the Boy Scouts of America. Finally we recommend that items such as radios, MP3 players, electronic games, and other electronic devices not be brought to camp. Summer camp is an outdoor experience, and these items are not appropriate to that experience. TIPS Other than some basic items, different people and units will bring different items with them. A good exercise is to think about your perfect week at camp and bring items that you see in your mental picture. If you want to spend the week fishing don’t forget to bring your rod and tackle box. To help you keep from forgetting those important items, we have a list on the previous page to help you with your packing. ! No pets of any kind or fireworks are allowed in camp. This is BSA policy. WHAT KIA KIMA PROVIDES ♦ ♦ Latrine and water supply Campsite shower (hot showers available at Central Showers & East Showerhouse) ♦ ♦ ♦ ♦ ♦ 1 picnic table per campsite 2-man tents Tent platforms Bunks with mattresses Bulletin Board 2013 Leaders’ Guide to Summer Camp 46 visit www.kiakima.com �CAMP CHEROKEE Shaded areas indicate class times. visit www.kiakima.com 47 2013 Leaders’ Guide to Summer Camp �CAMP OSAGE Shaded areas indicate class times. 2013 Leaders’ Guide to Summer Camp 48 visit www.kiakima.com �CAMPSITE INSPECTION Unit Number This form will be used for the daily campsite inspection. Council Week of Camp Day of the Week: Monday Tuesday Wednesday Thursday Friday Campsite United States Flag ________/5 pts Is it displayed? Is it displayed properly? Unit Identification ________/5 pts Is the unit flag or other appropriate insignia bearing unit numbers easily seen? Tent Appearance Are tents pitched properly? No tent ropes tied to trees, shelters, or other tents. Are all the tents in the campsite consistent in appearance (either all open or all closed)? ________/5 pts Clean Tents Are the tents neat and clean? Is personal gear stored out of the aisles of the tent and food is not in the tent for animals? Are there any clotheslines in the tents? Clean Campsite Area ________/5 pts ________/20 pts Is the campsite area clean? Is there trash in the campsite? Fireguard Chart ________/5 pts The unit’s fireguard chart must be filled out and displayed on the campsite’s bulletin board. Safety Hazards ________/5 pts No hazardous objects in the area; tools are stored properly when not in use. First Aid Kit ________/5 pts Is the unit first aid kit marked, clearly displayed, and readily accessible for the Scouts? Vehicles No unauthorized vehicles are allowed in the campsite. All authorized vehicles must display a permit. ________/20 pts Recycling ________/15 pts Aluminum cans and plastic sorted Latrine ________/10 pts The latrine must be reasonably clean. Is there adequate paper and soap available? Bonus Points Does the unit have a unique gateway or other camp gadgets that would require Scouts to use their Scoutcraft skills? ________/100 pts TOTAL visit www.kiakima.com ________/5 pts 49 2013 Leaders’ Guide to Summer Camp �2013 Leaders’ Guide to Summer Camp 50 visit www.kiakima.com �HOW TO GET TO KIA KIMA GPS Coordinates N 36.34450531° W 91.59223171° visit www.kiakima.com 51 2013 Leaders’ Guide to Summer Camp �N s e t o 2013 Leaders’ Guide to Summer Camp 52 visit www.kiakima.com �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document W elcome to Kia Kima Scout Reservation 2013. Our Summer Camp Planning Team has been working year round to ensure that we continue to offer the best program in the Southeast for your Scouts. We received many compliments in 2012 on our facilities, camp staff, and variety of programs for Scouts of all ages. We will continue to offer a full slate of merit badges during the day, as well as, our very popular evening programs including Open Scoutcraft, Kayaking BSA, stand up paddleboards, robotics, free swim, waterslide, Blob and much more. Be sure to check-out our Ozark Venture Base (OVB) programs. These are great for older Scouts and Venture Crews. Our OVB programs rival many of the National High Adventure programs found across the United States. Now is the time to begin preparing for your 2013 camping experience. The information in this guide along with the accompanying Registration Packet will be your key to an exciting and meaningful Summer Camp experience. Digital copies of both publications are available at www.kiakima.com for your convenience. If you have any questions after reading this guide or need any further assistance, please feel free to contact us directly. Please make the Summer Camp Experience available to all of the Scouts in your Unit. We will make Camperships available for those families that need financial assistance. On behalf of the Chickasaw Council and the 2013 Kia Kima Staff, we look forward to seeing you this Summer. Yours in Scouting, Jeremy Palazolo Reservation Director Kia Kima Scout Reservation TAB LE of contents Camp Fees & Campsite Reservations 1 Summer Camp Fee Schedule Campsite Reservation Financial Assistance/Campership 1 2 2 Safety & Registration Procedures 3 Registration Procedures Camp Address 4 5 General Information 6 Check-in Mail & email Check-out 7 11 12 Program Information 13 What To Bring To Camp Merit Badge Information Trailblazers Ozark Venture Base Ozark Ultimate Trek Lake Ouchita Summer Trek Search Tactics & Rescue Training Mountain Man C.O.P.E Twilight Activities Ultimate Action Zone Friday Activities Add-On-Program 13 22 23 24 26 28 31 30 32 33 35 36 NYLT Order of the Arrow 38 38 Awards & Recognition 39 Honor & Merit Troop 41 Just for Leaders 42 Individual Checklist What Not To Bring To Camp Class Schedules Campsite Inspection Maps visit www.kiakima.com 45 45 46 47 & 48 49 50 & 51 2013 Leader’s Guide to Summer Camp ! Leader’s fees are not due until arrival at camp. Please note the chart below for prorated Leader’s Fees. PREPARING FOR CAMP T he physical facilities of the camp are awaiting the arrival of your unit. Kia Kima Scout Reservation is planning to operate for five weeks of summer camp. Having made your campsite reservation for 2013, you are on your way to a terrific visit at Kia Kima. The camp fee schedule can be found in the table on the bottom of this page. To prepare for this summer, it is necessary for units to make financial commitments to reserve space for each Scout attending. Units are required to make a payment of $40.00 per Scout by March 29th. This will reserve space for these Scouts. Additional Scout campers may be added by sending their $40 deposit and form KKSR2 to the Scout Office. The $40.00 payment will be applied to the total camp fee.This deposit is nonrefundable but may be transferred to other Scouts re# of Scouts # of Leaders @ no charge placing the initial Scout for this event. The next payment of 2 5 $100 is due on May 15th. By using this registration process, 3 24 we can better determine the number of Scouts attending camp 4 32 from each unit, and allow camp staff to adjust their programs 5 40+ accordingly. Smaller units may be asked to share a campsite Free leader credits will be applied at Check-in. with another unit if the minimum size is not met. SUMMER CAMP FEE SCHEDULE Scouts from Chickasaw Council $220.00 Whitewater Merit Badge $25 per participant Scouts from other Councils $235.00 *COPE $25 per participant Leader’s Fee $110.00 * Mountain Man Rendevous *Ozark Ultimate Trek $30 per participant $50 per participant Please Note: Leader’s fees are prorated based on chart above. Shotgun Shooting $30 per participant *Lake Ouachita $50 per participant Summer Trek Search Tactics & Rescue Training Robotics $20 per participant *High Ozark Mountain $50 per participant Space Exploration $10 per participant Expedition School *Program fees in these programs apply to adult participants as well as youth. Golf Merit Badge visit www.kiakima.com $30 per participant 1 2013 Leaders’ Guide to Summer Camp CAMPSITE RESERVATION CAMPSITE CAPACITIES Units attending camp in 2012 may reserve a space for 2013 by placing a deposit on their site prior to leaving camp. Campsites available after August 1st, may be reserved on a first-come, first-served basis. Campsite deposits are refundable until January 1st. Troops that withdraw their deposit by January 1st will receive a deposit refund. Troops that make a reservation, but for some reason do not show, forfeit their $100 deposit. All summer camp correspondence and registration materials should be sent to the Scout Service Center until 5:00 PM on May 24th. Beginning May 27th, all camp correspondence should be sent directly to the camp. The camp office will be open from May 27th until July 13th. Summer camp administration will not be able to be reached at camp before or after these dates. Smaller units may be asked to share a campsite with another unit if the minimum campsite size is not met. Camp Osage 2013 Weeks of Operation Week 1* June 9-15 Week 2* June 16-22 Week 3* June 23-29 Week 4 June 30-July 6 Week 5 July 7-13 1 Bobwhite 24 2 Copperhead 16 3 White Horse 20 4 Broken Bow 42 5 Whispering Rapids 24 6 Turkey Run 18 7 Fox Fire 22 8 Cedar Rock 18 9 Running Deer 44 10 Crazy Wolf 18 11 Talking Turtle 28 12 Yellow Dog 30 13 Dancing Bear 40 14 Tall Pines 38 15 Eagle’s Nest 26 . * denotes weeks that both camps are in operation. Cherokee SCOUTS NEEDING FINANCIAL ASSISTANCE Camperships are available to help Scouts who need financial assistance. The unit leader must make a request in writing by filling out a campership request for Kia Kima. All guidelines for campership applications can be found at www.chickasaw.org. The deadline for camperships is April 15th. The amount of the Campership will be based upon family income. The Scout’s family, unit, and chartered organization should pool their resources first, with a campership request to meet the balance. Each unit receiving a campership will receive a credit voucher that is redeemable at the Office or at Camp. It is necessary to have the voucher on hand in order to receive credit. 2013 Leaders’ Guide to Summer Camp Capacity 2 Capacity 1 Ghost Drum 20 2 Big Foot 24 3 Whipporhwhill 18 4 Dry Bones 36 5 Arrowhead 18 6 Hoot Owl 24 7 Rocky Top 16 8 Flintstone 24 9 Long Knife 16 10 Blackjack 40 visit www.kiakima.com SAFETY & REGISTRATION A ll Scouts and leaders attending camp must have a physical examination before coming to camp and must have the proper medical form completed. The Boy Scouts of America requires a Medical Form for all Scouts and leaders. The examination must be performed by a licensed health care provider--physician (MD, DO), nurse practitioner or physician’s assistant. These forms are available through the Scout Service Center or at www.chickasaw.org. Please use the most current versions of this form. Contact your District Executive if you have any questions. Each Scout and leader will have a health re-check after his or her arrival. The unit’s medical forms will be kept on file with the camp’s health officer. They will be returned to the unit leader at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Parts A and B) is required. Please make arrangements for physical examinations to be completed before arrival at summer camp. Any Scout or leader who do not have a completed health form – including examination – will be restricted from all camp activities until a proper examination has been given. REQUIRED MEDICAL FORMS ! The Boy Scouts of America require that Parts A, B, and C of the “Annual Health and Medical Record” be completed before attending camp. All Scouts and leaders are required to have a physical examination before camp and complete the appropriate medical form. Do not bring original medical forms. (Please bring copies in a 3-ring binder. This will be returned at check-out) Scouts & leaders must have Parts A, B, and C completed of the “Annual Health and Medical Record” Forms are available at www.chickasaw.org visit www.kiakima.com 3 2013 Leaders’ Guide to Summer Camp IN CASE OF AN EMERGENCY A qualified individual is on duty in the Health Lodge 24 hours a day. In the unlikely event of serious illness or injury to a Scout, he or she will be taken to a nearby hospital. The Health Lodge is available to store and administer prescription medicines as directed by the Scout’s personal physician and parents. No prescription medication will be paid for by the camp or the Chickasaw Council. Normal insurance filing procedures will apply. Camp Emergency procedures will be covered at the opening leaders’ meeting. REGISTRATION Our goal is to make the registration process as painless as possible. The Registration Packet that accompanies this guide contains all the required forms and detailed instructions for completing each step. Lead- ers will note that the registration process is divided into 5 major steps. For your convenience, the forms required for each step have a corresponding number and are available at www.kiakima.com. If after reviewing the Leaders Guide to summer camp, you still have questions, additional help can be found at the camp website, www.kiakima.com. This site contains additional registration tips and last minute updates regarding Summer Camp. 1 Step 1 ! Registration forms are available in the registration packet at www.kiakima.com and the forms required for each step have a corresponding number. CAMP APPLICATION This is the first step of the registration process. Submit the Camp application (KKSR 1) with your campsite preference. Also include the estimated number of boys you plan to bring. Submit this form along with a $100 campsite deposit to the Scout Service Center any time after August 1st. Keep in mind: some campsites may already be reserved. ! Please ensure that all registration forms are filled out completely! 2013 Leaders’ Guide to Summer Camp 4 visit www.kiakima.com you to camp. Do not mail this form: have them ready at check-in. Also, when you check in at the AdminisThe second step of the registration tration Building, we will update schedules, settle any process is a Unit Count that indicates the number of remaining balances and complete any remaining paScouts from your unit attending camp. Complete the perwork. Unit Count Form (KKSR 2) and return it to the Scout Service Center no later than March 29th. This form should be submitted with a $40 deposit per Scout. This fee is transferable but not refundable. Upon submitting this form, your unit will be emailed a ONFIRMATION HANGES username and password to log into our online regisWhen registering online for classes, please save tration system. The online registration site will open your confirmation. If a schedule change takes place, mid-April. Registration for classes is on a first-come, you will be notified from our administrative staff prior first-served basis, so register early. Form KKSR 2B to your arrival at camp. is included in the registration packet for your conFor your convenience there are computer tervenience if you are unable to access the online minals available at the Scout Office. Please ensure system. that all adults and youth are entered in the registration system. Step 2 UNIT COUNT FORM C &C FORM Step 3 This is RtheEGISTRATION third summer camp pay- ment. Please submit the Registration Form (KKSR 3) with $100 per Scout by May 15th. Please ORRESPONDENCE submit t-shirt sizes for adults and youth registered. TShirt orders may be submitted online or by writAll summer camp correspondence and registen form. Please submit either one or the other, tration materials should be sent to the Scout Service but not both. Center until May 24th. After May 24th, the summer camp operation will be moved to the camp facility so all correspondence should be sent directly to camp. FINAL FINANCIAL FORM In order to assure that your paperwork arrives at the The final payment includes the balance proper location, please of the camp fee, leaders fees, and special program follow this procedure. SUMMER CAMP fees. This may be paid at check-in after arriving at The addresses for both ADDRESSES camp on Sunday, or you may send it before you ar- locations are listed in Before May 24th rive. Complete the Final Financial Form (KKSR4) the table on this page. Chickasaw Council, BSA and send it to the camp address. This form is a sum171 South Hollywood mary of all financial transactions and should be the last Memphis, Tennessee 38112 Kia Kima (901) 327-4193 payment in the registration process. Do not send this GPS Coordinates Fax: (901) 327-2010 form, payment, or any registration materials less than two weeks prior to your arrival at camp. N 36.34450531° After May 24th C Step 4 W 91.59223171° CHECK - IN Step 5 The registration process is completed Do NOT use camp mailing address in GPS units. when you check in on Sunday after arriving at Camp. If you conducted your swim checks prior to camp, bring the optional Swim Check Form (KKSR 5) with visit www.kiakima.com 5 Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 (870) 257-4935 Fax: (870) 257-4714 email: director@kiakima.com 2013 Leaders’ Guide to Summer Camp ! It is recommended that each unit bring insect and tick repellent. Certain brands containing Permethrin or DEET will provide adequate tick protection. GENERAL INFORMATION K ia Kima is known for providing a quality program, but often times the accommodations are what make a week at summer camp comfortable and enjoyable. While we are not a five-star hotel, we strive to make each troop’s visit a great one. the week. Unit vehicles will be permitted into campsites during check-in and check-out, for the purpose of loading and unloading. While driving in camp, please observe our speed limit of 15 miles per hour. DANGEROUS WILDLIFE Kia Kima is a Wilderness setting. While visiting the out-of-doors, it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include: venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare, but precautions should be taken. Below is a list of a few tips to keep you comfortable at camp. TRANSPORTATION & PARKING Each unit is responsible for the safe transportation of its members to and from camp. Make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer – whether it is covered or uncovered— is against national BSA policy. Units visiting Kia Kima from other councils are responsible for obtaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is next to the Administration Building. Vehicles are not to be parked in the campsite during the week. Units are encouraged to leave a trailer in the campsite in order to store gear. A locking box is recommended to provide a place to secure and safeguard personal gear. To keep traffic in camp to a minimum, only camp vehicles will be allowed to drive in camp during 2013 Leaders’ Guide to Summer Camp A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily (tick bites treated within 12 hours rarely have any long-term effects). 6 visit www.kiakima.com CHECK-IN Units should plan to arrive at camp beginning at 1:00 PM and no later than 3:00 PM on Sunday. Please check in at the Camp Osage Administration Building. The camp is closed between 10:00 AM on Saturday and 1:00 PM on Sunday and there will be no one available to handle early arrivals. Upon arrival, your unit will be greeted by a member of the camp administrative staff. The unit leader should have the unit’s medical forms and a written explanation for any boy who needs special medical treatment. A Camp Guide will be assigned to guide the unit through the check-in process. The guide and the unit leader will take the unit to the campsite. The leader should have the medical forms, and if swim checks were completed prior to camp, the Swim Check Form (KKSR 5). Everyone — youth and adult — must have a current health form. The re-check is to make sure no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. Iit is encouraged that all Scouts arrive in camp at the same time in order to ensure an easy check-in experience. Make sure an assistant leader has the medical forms during this time to eliminate confusion at med-checks. The guide will take the unit to its campsite. All personal and unit equipment will be unloaded and vehicles returned to their parking areas. The Camp Guide will then take inventory of all equipment in the campsite if applicable. If any equipment is missing or damaged the Camp Guide will note it and report it. The unit leaders with the Camp Guides should check each tent for damage. Any damage found at the end of the week will be assessed to the troop. Tears in tents visit www.kiakima.com will be assessed a fee of $15 per inch. Multiple tears or tears over three inches are considered un-repairable and may result in the unit replacing the damaged tent. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to arriving at camp will then change into their swim trunks and head to the waterfront for their swim test. All persons who will use the swimming area, boating area, or river must have a swim check. No Exceptions! ! ! Plan to arrive between 1:00 PM and 3:00 PM on Sunday CHECK-IN AT A GLANCE Schedule 1:00-3:00 PM 5:45 7:30 6:00 8:30 Arrive at Camp Camp Osage Assembly Camp Cherokee Assembly Dinner Campfire Step-by-Step 1. Paperwork - the unit leader and assistant report to the Administration Building with all the unit’s registration forms, money, and medical forms. Here you will meet your Camp Guide who will guide you through the check-in procedure. 2. Unit Photographs - Upon Arrival, the unit has the opportunity to have a picture taken for free. Additional photos may be purchased for $5 each. 3. Campsite - Your Camp Guide and assistant leader will take the rest of the unit to the Campsite while the unit leader finishes the paperwork. You can unload gear and prepare for the camp tour. Medical re-checks will be performed in the campsite. 4. Camp Tour - There are two required stops on the tour, the Aquatics Area (for swim checks and safety procedures) and the Dining Hall or Commissary. 5. Supper - Scouts & leaders wear the BSA Field Uniforms. 6. Leaders’ Meeting - The unit leader and Senior Patrol Leader need to attend the Leaders’ Meeting after dinner. 7. Campfire - Your unit gets to meet the Kia Kima staff at the Opening Campfire. Everyone should wear their BSA Field Uniform 7 2013 Leaders’ Guide to Summer Camp EXPRESS CHECK-IN The administrative staff will designate an express check-in location for those units that have correctly completed all paperwork prior to camp. Units with proper paperwork will be able to utilize this service. Correct paperwork includes the following: 1. Summer Camp Application submitted and reservation confirmed 2. $40 per boy deposit submitted with the proper form (KKSR 2) 3. Online registration completed and includes adults attending 4. $100 per boy deposit and T-shirt pre-order form is submitted with KKSR 3 or online. When submitting T-shirt orders, please do ESPERS HAPEL so online or on the written form -- not Vespers is a short fellowship worship service both. held on Wednesday evenings. Vespers is held at the chapel and everyone is encouraged to attend. Members of the staff will conduct vespers, with assistance NIT HOTOGRAPHS of visiting clergy. Scouts and units may volunteer to assist with or run vespers during the week. Scouts who are workUnits will have an opportunity to have a group picture made during their check-in process. Each unit ing on their religious awards are especially encourthat chooses to participate will receive one compli- aged to do so. Attending service also counts as credit mentary 8X10 group photo of their unit. Additional towards Scouts God & Country Award. photos will be available at $5.00 each. This option is only available on Sunday as it takes time to get the LAG EREMONIES photos processed and back to your unit by the end of the week. Please be prepared with either BSA Field The camp will assemble for the flag ceremoUniform or Class B uniforms for your check-in photo. nies in the morning and evening. Scouts and leaders V U &C P F C are expected to attend the evening flag ceremony in full BSA Field Uniform. Troops are asked to assist with flag ceremonies and blessing the meals. COMMISSIONER SERVICE After your Camp Guide finishes helping you check in, the Camp Commissioner will be your main resource for campsite needs. The commissioner staff will stop by your campsite each morning to visit with leaders in the site. They will make sure you have all the supplies you need. If there is something broken or missing in your site, they will see that it is taken care of. 2013 Leaders’ Guide to Summer Camp 8 visit www.kiakima.com ! Units should have at least one leader present at each leaders’ meeting. LEADERS’ MEETINGS A meeting of all Leaders and Senior Patrol Leaders will be held after the evening meal on Sunday. At this meeting members of the camp staff will give an overview of camp policies, procedures, and special program activities that will be offered during the week. Also, this is an opportunity to have questions answered about your troop’s week at camp. In addition, a brief Leaders’ Meeting will be held each morning after breakfast. At this meeting, unit leaders will get the opportunity to ask questions, get any updates on special events going on in camp, and the daily newsletter will be distributed. A Senior Patrol Leaders’ meeting will be held each week-day after lunch to help your Scouts plan their next day at camp. LEADERSHIP IN CAMP ! Leaders’ Fees are due upon arrival at camp. All units are required to have at least two adult leaders in camp at all times. This policy is required by the Boy Scouts of America. All leaders must be registered members of the Boy Scouts and meet membership qualifications. The unit leader must be at least 21 years of age and any additional leadership must be 18 or older. Leaders’ fees are $110 per week. This covers the cost of their food at camp. As an added incentive, you will receive two leaders free if you bring a minimum of 5 boys. Free leader credits will be applied at check-in so keep this in mind as you calculate your camp fees.The following table is used when calculating leaders fees: # of Scouts 5 24 32 40+ # of Leaders @ no charge 2 3 4 5 Free leader credits will be applied at Check-in. visit www.kiakima.com 9 TRADING POST Kia Kima operates two modern and efficient Trading Posts. Our Trading Posts stock many items that are related to the Scout’s merit badges. In addition to crafts, the Trading Posts also stock concession items. Some of the items include: Camp Ball Caps, Writing Paper, Craft Kits, Pocket Knives, Postcards, Slush Puppies, Pizza, Ice Cream, Folding Chairs, Batteries, and Camp Patches. Most Scouts will spend on the average of $40-$60 in the trading post. This will generally pay for merit badge materials and a few snacks throughout the week. Please budget accordingly! Kia Kima has no ATM, so please be sure your Scouts bring enough cash. VISITORS Visitor’s night at camp is Friday evening. At this time, parents will have the opportunity to eat with their children in the dining hall or campsite and Then attend the closing campfire. Visitors should not plan to arrive before 1:00 PM, as Scouts will be involved in merit badge sessions. The Campfire will conclude around 9:30 PM, so visitors should plan to leave shortly thereafter so Scouts and Leaders can get a good night’s sleep. The Program Director will be asking for a head count of the number of visitors at the Friday Leaders’ meeting. This will give us an estimate of the amount of food to prepare. The cost of the Friday evening meal is $5.00 for adults, and $3.00 for children under the age of 12. Kids under age six eat free. Visitors may purchase meal tickets from the Program Office as they enter camp. All visitors must possess a visitor’s wristband in order to eat. Visitors at any time other than Friday should make prior arrangements with the Camp Director. There are no facilities at Kia Kima to allow visitors to stay overnight. 2013 Leaders’ Guide to Summer Camp CAMP OSAGE Since 1964, Camp Osage (originally the main camp) has been welcoming Scouts to the banks of the South Fork River. Camp Osage is the larger of the camps at Kia Kima Scout Reservation with 15 unique campsites to choose from. At Camp Osage, a unit will find traditional, though exceptional, camp programs including nature, athletics, Life to Eagle, scoutcraft, handicrafts, shooting sports, the Trailblazer 1st year program, and aquatics. All Aquatic activities, including swimming and boating, are held at the OsAMP HEROKEE age beach on the South Fork River. (Note: Camp Cherokee was established in 1965 as an “outpost small-boat sailing and mortor boating will be camp”. Though creature comforts do exist at Cherokee, units held at Camp Cherokee.) still enjoy the “rustic” setting and “village like” atmosphere. Camp Cherokee has programs similar to that of Osage with the major difference being food service. Scouts and leaders alike enjoy preparing their own meals in their campsite according to their own tastes. Scouts pick up pre-packaged food from our commissary and cook it in accordance to our menu preparation Each unit provides book. This book is provided to units prior to camp so additional a waiter for each spices and secret ingredients can be procured prior to arrival. table to clean up after meals. The Aquatics program at Camp Cherokee provides Scouts an opportunity to experience the thrills of small-boat sailing, lifesaving, motorboating, canoeing, swimming and BSA Lifeguard. C C ! FOOD SERVICE -CAMP OSAGE Scouts attending Camp Osage eat in the camp’s dining hall. Meals are provided in a modified cafeteria-style fashion. A well-balanced menu has been designed to please both youth and adults. Units eat together. Each unit provides a waiter for each table to clean up after meals. The waiter system will be explained at camp but should be rotated daily. Visitors desiring to eat in the dining hall should make arrangements in advance. Visitors should plan to eat with their units at the assigned times. Visitor meal fees are $5.00 for adults and $3.00 for children ages 6-12. Children under 6 eat free. 2013 Leaders’ Guide to Summer Camp 10 visit www.kiakima.com WIRELESS INTERNET The camp administration building is a “hot spot” for high-speed wireless internet. A signal is generally available within 100 yards of the building for those leaders wishing to take advantage of this service. We are currently working to expand our wireless internet service to additional areas of camp. A bank of computers is also located in the administration building for use of the leaders. FACILITIES FOR THE PHYSICALLY CHALLENGED ! The camp administration building is a “hot spot” for high-speed wireless internet. MAIL Site #13, Dancing Bear, is a barrier free site at Camp Osage. It will accommodate up to 40 physically challenged Scouts and adult leaders. It is conveniently located near the Central Shower House. Units with special-needs Scouts are given priority in reserving this site. NOTE-Other units may reserve the site but may be relocated without notice if a need arises. All outgoing mail may be placed in the mailbox inside the Administration Building. Mail will be taken to the Post Office in town daily. Incoming mail will be available only to unit leaders after 1:30 PM. All mail sent to Kia Kima should follow the format outlined in the table on the right side of this page. Parents are encouraged to write their children while they are at camp. Please remember the mail takes time. Letters mailed after Wednesday will not arrive in time. All mail received after the unit has checked out will be returned to the sender. NOTE: Due to the high volume of campers, we are no longer able to support the camper email program. Please use the US Postal Service or private email accounts. visit www.kiakima.com ! Kia Kima Scout Reservation Unit # and Scout’s Name 629 Kia Kima Trail Hardy, Arkansas 72542 11 2013 Leaders’ Guide to Summer Camp CHECK-OUT The check-out procedure will begin on Saturday, and should be completed before 10:00A.M. Any unit with special check-out considerations should make plans through their Camp Guide. You will eat breakfast with your Camp Guide in your campsite, then pack your gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The camp guide and unit leader will conduct another inventory to make sure that no equipment has been damaged or misplaced. The camp guide will also inspect the site to ensure that it is clean. CHECK-OUT AT A GLANCE Schedule 7:00 Reveille 7:30 Breakfast in campsite Step-by-Step: 1. Pick up merit badge paperwork at Administration Building and go through each item thoroughly before leaving camp. It is very difficult to verify merit badge completion once you leave camp. It is nearly impossible to correct discrepancies once camp is over. 2. Campsite - Eat breakfast with your Camp Guide in your campsite. Pack up your gear and clean the site one last time. 3. Trash - Bag up all trash and take it to the camp dumpster. 4 . Troop Issue - Return any camp equipment you may have used to the Troop Issue and stop by the Trading Post to pick up last minute items. 5. Administration Building - Before leaving camp, stop at the Administration Building to take care of any last minute paperwork, settle any debts, turn in evaluation forms, and check-out of camp. ! Please plan your checkout no later than 10:00 AM. Staff must prepare campsites for Sunday check-in. 2013 Leaders’ Guide to Summer Camp 12 visit www.kiakima.com MERIT BADGE PROGRAMS M ost merit badges can be completed at camp; however, because of time requirements, special projects, or other considerations, some merit badges require prerequisites or special skill levels. Merit Badges are listed by program area with a short description of each badge including any requirements that may or must be completed at home, and the prerequisites (if any) for the badge. There are also a few helpful tips on what to bring. Please note that some badges are taught at only one of the two camps. They are noted with the appropriate icon. We are constantly looking for skilled instructors of merit badges. If any unit leader possesses a skill that he would like to teach at camp, feel free to call us. We can put you on the schedule for that week! Please note that each camp offers programs independently of the other. Some badges offered at Cherokee are not offered at Osage. KEY TO PROGRAM ICONS The following icons are used in the Program Information section to help you easily identify which sessions are most appropriate for which Scouts. Be sure to read the program description for details about that particular program. Merit Badge required for Eagle One hour session Two hour session Three hour session All day program Recommended for all Scouts Recommended for younger Scouts Recommended for older Scouts visit www.kiakima.com Written material required Indicates a prerequisite for this program Program fee or material cost Indicates requirements that must be completed at home; they cannot be completed at camp Indicates requirements that may be completed before coming to camp to allow more time for additional activities 13 Indicates participant must pass the BSA swimmer test Program located in Camp Cherokee Program located in Camp Osage Program located in Both Camps 2013 Leaders’ Guide to Summer Camp Mile Swim AQUATICS AREA Swimming This is a good entry level Aquatics Badge and is required for Eagle. It is strongly suggested that Scouts take this before other Aquatic Badges. Be sure to bring a long-sleeve shirt, long pants, and shoes that can get wet. Scouts must pass the BSA Swimmer Test in order to take this Badge. This is not a Merit Badge but it is an opportunity for scouts to challenge their stamina. Beginning on Monday, scout will have a practice every day building up to the Mile Swim on Saturday Morning. Lifesaving This badge is required for Eagle (with alternate), and is a twohour session. It is a challenging merit badge that requires physical strength and stamina. Bring long pants, long-sleeved button down shirt, and shoes that can get wet. It is recommended that CPR Instruction (requirement 13b) be completed prior to camp. Canoeing Swimming Instruction Like the Chickasaw natives that once inhabited this great land This session is for Scouts in the Non-Swim- before us, your Scouts will learn how to guide their vessels mer and Beginner ability groups. The instruc- through the swift waters of the South Fork or the calming pools tion will work to improve their swimming skills of Cooper Lake. and aim toward advancing to the next ability Motorboating group. The Beginner’s test completes requirement 7 for Second Class, and the Swimmer’s test completes requirement 9 for In this one hour Merit Badge, scouts will learn the proper techFirst Class. niques for operating a motorboat, dropping anchors, fueling, and much more. Feel the wind in your hair as your cruse around John Cooper Lake. BSA Lifeguard Whitewater This is a rigorous program that certifies a Scout to be a Lifeguard. Scouts are required to spend all of their time in the Aquatics area. Physical strength, stamina, and a great deal of written work are required. Bring long pants, a long-sleeved buttoned down shirt along with shoes that can get wet. Scouts must be at least 15 years old and strong swimmers to participate in this program. Bring a copy of your current CPR card to assist in completing the paper work. Adults are welcome to participate in the BSA Lifeguard program. Experience the thrills of running class II whitewater in a kayak. Scouts will learn the essentials of whitewater kayaking on the South Fork River. The highlight of the week will be a Thursday trip to the Spring River. This class is limited to 6 participants. Participants must be at least 13 years of age and pass the BSA swimmers test. 2013 Leaders’ Guide to Summer Camp Kayaking This merit badge will introduce you to recreational kayaking and help prepare you for advanced paddle sports such as touring/sea and whitewater kayaking. 14 visit www.kiakima.com Rowing In this one hour session, your scouts will learn this unique skill that can turn into a hobby, competitive sport, or even a romantic outing with that special someone. Small Boat Sailing Have your scouts climb aboard and set sail in this two hour Merit Badge. Your small sailors will learn the necessary skills to command sailing vessels including knots and rigging. This Badge is not for land lubbers! It’s Big Fun in Small Boats! Wood Carving This merit badge is recommended for first-year Scouts. There is a small cost for materials needed from the Trading Post. Knives are available for Scouts to use or Scouts may use their personal carving knives. Personal knives should be sharp and pocket knives are highly discouraged. Basketry Each Scout will learn to weave his own basket and make one that he can take home. This is an excellent merit badge for young Scouts. There is a small cost for basket materials needed from the Trading Post. HANDICRAFTS AREA Art & Sculpture Textiles This fun one hour Merit Badge session teaches scouts to explore their creative side. They will paint, draw, and sculpt in a variety of media. Their completed artwork will be put on display at the Kia Kima Art Exhibition. There will be a $5.00 fee due at check-in for materials used during the session. visit www.kiakima.com 15 Scouts will learn the process for making cloth and the differences in types of fiber samples. Jobs in the textile industry are also discussed. This merit badge is excellent for younger Scouts. 2013 Leaders’ Guide to Summer Camp Leatherwork Geocaching This is another good badge for young Scouts. There is a small cost for materials available at the Trading Post. Requirement 3 New Merit Badge! Scouts will be introduced may be done before coming to camp. to the growing sport of geocaching. Geocaching is a modern form of treasure hunting. They will be using GPS’s to hide and Indian Lore find hidden caches around camp. This badge is recommended for all Scouts. There is a small cost for materials available at the Trading Post. This merit badge will involve the study of various American Indian tribes. Requirement 1 may be completed before coming to camp. Backpacking/Hiking SCOUTCRAFT (One Class-Two Merit Badges)This is recCamping ommended for older Scouts who are interested in high adventure. This is a two hour course. Scouts will be out and about most of the day learning about techniques, gear, Scouts will be taught the basic skills of both front and back Leave No Trace and trail maintenance. country camping. They will be taught the importance of Leave No Trace. Scouts are welcome to bring some of their own gear, but it is not required. Requirements 4b, 5e, 7, 8d and 9 may be Pioneering done before or after coming to camp. Fire Safety Learn the rustic construction techniques used by the pioneers of old. Scouts will learn a wide variety of knots, lashings, and splices. This merit badge is recommended for all Scouts. They will learn They will be amazed by awesome power of about fire prevention in the home and create a protection plan rope! for their family. This is an informative badge with lots of hands on, and includes a visit to a local fire station. Requirement 11 may be done prior to camp. Emergency Preparedness Scouts will learn how to Recognize, Prevent, Prepare for and Respond to a wide variety of emergency situations. They will need to bring pen and paper with them to class. First Aid Merit Badge is a prerequisite. Requirements 2c, 8c have to be done at home because they involve the Scout’s family. 2013 Leaders’ Guide to Summer Camp 16 visit www.kiakima.com Orienteering Fish & Wildlife Management/ Soil & Water Conservation Lost in the woods? No problem. This badge teaches you how to use a map and compass. Scouts will have an in-depth look Scouts will learn to conserve and manage the at topographical maps as well as GPS systems. world’s natural resources. Scouts taking these merit badges will learn about the importance First Aid water plays in our environment. They will also do an in depth study on the conservation of soil and how soil plays an important role in Scouts will learn what to do first when a medical emergency environmental protection. strikes. They should come with pen and paper so they can There is some written material for this badge take notes about skills such as splints, bandages and CPR. and a conservation project is also required. They should come with a serious attitude because the skills Scouts should bring old shoes to wear in the creek. they learn here might save someone’s life. Wilderness Survival Environmental Science This merit badge requires an overnight camping trip. Requirement 5 requires putting together a personal survival kit. This This badge is required for Eagle and is a twomay be done before coming to camp. Scouts should bring these hour session. It requires daily hikes, field notes, and experiments. There is a great deal materials to camp. of written material, but some of it (Requirements 1 and 4) can be completed before coming to camp. Younger Scouts are discouraged from taking this badge. Scouts will need to ATURE ODGE bring a notebook. Reptile & Amphibian Study N L This badge requires drawing and night observation. Scouts must keep a reptile or amphibian for at least one month to complete this badge. This (requirement 8) must be done outside of camp. This merit badge is not recommended for Scouts who are very afraid of snakes, although the instruction may lessen these fears. Fly Fishing/Fishing You get a line, I’ll get a pole, we’ll go down to the fishing hole and earn ourselves two merit badges! In this two hour class scouts will learn how to use a regular spin cast as well as a fly rod and reel. In order to complete these Merit Badges scouts must catch at least two fish and clean one. Scouts are encouraged to bring their own fishing pole. visit www.kiakima.com 17 2013 Leaders’ Guide to Summer Camp Chemistry Nature/Forestry This session explores the chemical aspects of the environment through laboratory work and interactive discussions. Nature is an excellent introductory merit badge Because of the nature of this merit badge, it is recommended to the Nature area. It requires some hiking, and for older Scouts. This merit badge will be limited to the first observation. Forestry requires a leaf collection twelve Scouts. and a report. Scouts need a notebook and adhesive tape for mounting the leaf collection. (ReSpace Exploration quirement 1)These two badges will be taught in conjunction with each other. Ready for lift off? Scouts should prepare themselves for an epic journey through the cosmos*. They will design, conGeology struct, launch, and recover a model rocket. One small step for your scout, one giant leap for Scouting! *Will not actually leave the planet. This badge teaches how rock and mineral forElectricity mations are created. Scouts will also learn about fossils, faults, soil and stream erosion. A shockingly good time! Scouts minds will be illuminated with an understanding of how electricity works. They will learn the basics of electric circuits, build an electro-magnet, and construct a simple electric motor. Not recommended Scouts will build a weather instrument and use it for first year campers. to track the weather during the week. This badge covers a lot of material. An interest or backModel Design and Building ground in weather is helpful. Requirements 8, and 9 may be completed before coming to camp. Model making, the art of creating copies of objects that are either smaller or larger than the objects they represent, is not only an enjoyable and educational hobby: it is widely used in the professional world for such things as creating special efECH ENTER fects for movies, developing plans for buildings, and designRobotics ing automobiles and airplanes. Weather T C New Merit Badge! Scouts will dive into the amazing world of robotics. They will have the unique opportunity at the Kia Kima Technology Center to build, program, and control a robot of their own! This will give them a jump start into this ever growing field of study and technology driven world. 2013 Leaders’ Guide to Summer Camp 18 visit www.kiakima.com Energy Automotive Maintenance Saving, producing, and using energy wisely will be critical to America’s future. If we are to leave future generations with a world in which they can live as well or better than we have, Scouts and other potential leaders of tomorrow must begin the hard work of understanding energy and the vital role it will play in the future. Modern automobiles are important to many aspects of American life. Scouts will gain an understanding on how a car function and how all of the major components come into play. They will be shown how proper maintenance can keep their vehicle in tip-top shape. SHOOTING SPORTS Each Scout taking Rifle Shooting should have a distance of at least 13 inches between the tip of his thumb and the top of his arm. ! Free Shoot will be available to all Scouts during Twilight Activities Monday, Tuesday and Thursday nights. Rifle Shooting Shotgun Shooting Shooting experience is highly recommended, and this merit badge requires a lot of time to qualify. Scouts should be at least 13 years of age or second year campers and have the strength and size to manage a 10-pound target rifle. As a means of determining this, the Scout should have a distance of at least 13 inches between the tip of his thumb and the top of his upper arm as shown above. Each session is limited to 16 Scouts. visit www.kiakima.com This program will teach Scouts the basics of handling and shooting a shotgun as well as safety precautions for firearms. They will have the chance to shoot both skeet and trap as well as practice to sharpen their skills. Scouts must be at least 14 years of age to take this merit badge. Each session is limited to 12 Scouts. 19 2013 Leaders’ Guide to Summer Camp Archery Scouts receive experience shooting on recurve bows. It is fun and challenging. The Scouts get to make an arrow and a bow string. Each session is limited to 16 Scouts. Scouts must be at least second year campers. LIFE TO EAGLE The Life to Eagle area is an intensive program focused on some of the most difficult Eagle required merit badges. Scouts may complete as many requirements as is feasible over the course of the week. However, some requirements will need to be completed at home. As these Eagle required badges are quite involved, it would not be advisable for Scouts to take more than two of these badges at a time. Most of the badges require prior preparation or bringing materials from home. All of these sessions require written material. Scouts need to bring a standard notebook, pencil, and pen. Communication Public Speaking Communication is a 2-hour badge and is Eagle required. Scouts will learn basic communication skills needed in today’s society. As an added bonus, Public Speaking will be taught in conjunction. Communication requirements 5, 7 and 8 may be completed before camp. Citizenship in the Nation Citizenship in the World This is a 2-hour badge and is Eagle required. Scouts will learn about diplomacy, international trade, and foreign relations. 2013 Leaders’ Guide to Summer Camp 20 This is an Eagle required badge. Scouts will learn about the U.S. Constitution and Bill of Rights. Scouts will also have the opportunity to contact their member of congress to share personal views on an issue. Scouts will go on a field trip to complete requirement 2a. visit www.kiakima.com SPORTS AREA Golf In this program you will learn all about this challenging sport, including USGA rules, golf etiquette, history, proper grip, stance and swing. You will practice your swing and shots on the driving range. You will play a round of golf on a beautiful Cherokee Village golf course. A local golf instructor will give personal instruction and coaching. Participants can complete MOST of the requirements for Golf merit badge. You can bring your own clubs or use ours! Athletics Personal Fitness In this merit badge you will learn about sports training, officiating and all aspects of sportsmanship. This badge requires a considerable amount of physical exertion. Scouts will need to complete a battery of jumps, swims, pull-ups, push-ups, basketball throws, etc. This required badge will give Scouts the opportunity to develop a fitness plan that they must maintain for 12 weeks. Scouts will also learn about different diseases related to lack of fitness and nutrition and learn different methods to help prevent them. Some requirements may conflict with certain religious views. Please review the requirements of this badge before enrolling. Climbing Scouts will learn the skills of climbing rappelling, and belaying. They will have many opportunities to practice these throughout the week on our 60ft climbing tower. And if that isn’t enough, on Friday, they will go off site and get to climb on some real rock faces! visit www.kiakima.com 21 2013 Leaders’ Guide to Summer Camp TRAILBLAZERS ! If there is something that we don’t offer, suggest it and we will try our best to find the supplies and offer it , if not the next day then the next year. T he Trailblazer program is a three-hour program designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. Each Scout will receive credit for the rank advancement requirements that he completes at camp. How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. Requirements that they may accomplish at camp include: Tenderfoot-4a, 4b, 5, 6, 7, 9, 11, 12a, 12b Second Class-1a, 2, 3c, 3d, 3e, 3f, 6, 7a, 7c First Class-1, 6, 7a, 7b, 8a, 8b, 8c • • • Twilight Opportunities: • Open Scoutcraft - (Monday and Tuesday 7:00 -8:30 PM and Friday 9:00 AM -Noon) – the Scoutcraft and Trailblazer staff will open up the Scoutcraft area for anyone who wants to come back and complete something they missed during a class, or have fun doing something we did in class over again ( i.e. chop wood, build fires, lashings etc.). Scouts can also take advantage of this time to finish some requirements that aren’t offered in the 2013 Leaders’ Guide to Summer Camp 22 • Trailblazer program. This is open to all Scouts! So everyone is welcome to come down and have fun! Compass Course- The Trailblazer staff will have a 1 mile compass course prepared so that Scouts can complete First Class Requirement 2. Scout leaders will be given the key and are encouraged to assist Scouts with this requirement. This requirement must be completed during a Scout’s free time. Camp Gadget- Pioneering spars and rope will be made available during Open Scoutcraft so any Scout can come into Scoutcraft and finish First Class requirement 7c. Scouts may also build a project in their campsite under their Scoutmaster’s guidance. Water Rescue- Second Class requirement 7b and First Class requirement 9c (demonstrate line rescue) will be offered Monday evening at the waterfront. All Scouts needing this requirement are invited to participate and get signed off whether they are in Trailblazers or not. Scouts must be able to pass the BSA Beginner Swim Test. Civic Leader – We will invite local civic leaders to camp to fulfill Requirement 5 of the First Class rank. More details will be announced at camp when local leaders can verify their schedules. visit www.kiakima.com OVB est. 1991 High Adventure T he need to keep older Scouts coming back to summer camp has long been recognized and the Ozark Adventure Base (OVB) has been designed to meet that need. Whether you are in an older Boy Scout Troop Patrol or a co-ed Venture Crew, the Ozark Venture Base has something that meets your needs. Scouts participating in the OVB programs must be at least 13 years of age and have achieved the rank of First Class by January 1st. Preregistration for these programs is mandatory. OVB programs include: Ozark Ultimate Trek (O.U.T.), Lake Ouchita Summer Trek (L.O.S.T.), Search Tactics and Rescue Training (S.T.A.R.T.), COPE and Mountain Man. All participants in the O.U.T., L.O.S.T. and S.T.A.R.T. programs will be housed at a separate base camp location from their Scouting unit. Participants may be co-ed, as long as all participants are registered members of a Boy Scout Troop or Venturing Crew. If a Venturing Crew brings female members, a female adult leader must participate. Ozark Venture Base programs will provide food, cooking gear, and other group equipment. Please explore this next section of the Leaders’ Guide as it lists details regarding each program. Participants are responsible for all personal gear, including tents. (Detailed gear lists are available on the following pages for those participating in the OVB programs). visit www.kiakima.com 23 2013 Leaders’ Guide to Summer Camp OZARK ULTIMATE TREK O.U.T. O U.T. is the perfect combination of thrills and challenges from rock climbing,GPS navigation, hiking, and mountain biking, to caving, white water kayaking, and swift water rescue. Each crew that participates will go through 1-2 days of each program depending on the time frame. Scouts will have an opportunity to visit many of the back areas of the Syllamo Wilderness area. Crews will spend an entire day riding and learning about proper mountain biking techniques. The Syllamo Bike trail offers Scouts the opportunity to bike over 30 miles of trails with varying degrees of difficulty. Scouts participating in this program are encouraged to bring their own mountain bikes. Kia Kima does have a supply of mountain bikes for those Scouts that do not own one or are not able to transport it to camp. After you drop your bikes at a designated location, you will pick up your packs for an 8 mile backpacking trek. While on the trail you will learn all the skills necessary to hike in the wilderness and “leave no trace”. Many campers have described the Syllamor Mountain area as resembling a “MiniPhilmont”. With its high ridges and breathtaking views, its sure to make for an inspiring trek. After a day of hiking, you will begin an evening of climbing instruction. This will prepare you for the full day of rock climbing that lies ahead. We have searched and found many local areas that contain climbing faces from 30-80 feet. After a week like this, we decided that you need a little time to cool off. Well, it’s not time to relax in the air conditioning just yet. You will get the opportunity to join us in some of the coolest caves in Arkansas. A FEW HELPFUL TIPS OF WHAT TO BRING ON YOUR O.U.T. ADVENTURE.......         Backpack suitable for a 10-mile hike Backpack tent (1/2 for the total amount of individuals going per unit) Sleeping Bag 2 Water bottles of water or hydration bag Long pants Hiking boots Insect repellent (containing DEET or Permethrin) Individual mess kit or frisbee w/knife, fork & spoon 2013 Leaders’ Guide to Summer Camp 24       Flashlight or other portable lighting source Sunscreen Water shoes, aqua socks or old sneakers If you have a backpack stove (bring it-though not required) Raincoat or poncho Hat or cap visit www.kiakima.com Caving may be done as an evening activity or a day trip depending upon time frames and schedules. Once you are done, prepare to get wet. After a little instruction, you will be ready to head for the Spring River. Don’t worry, you’re not going there just to sight see. You will paddle the Class II white water in a kayak. Our instructors will teach you the “ins and outs” of manning your own your own whitewater kayak. While on the trip, you will learn about “reading” whitewater, river rescue techniques, surfing, throwing ropes, and much more. Boy Scouts participating will complete all requirements for Kayak BSA and White Water Merit Badge. ! Scouts and adults participating in the O.U.T. Program should be in good physical shape. Many of the evening activities in the OUT program will focus Scouts and Venturers on wilderness trip planning. Scouts will have the opportunity to participate in a Geo-caching exercise, learn the art of fire-by-friction, and learn basic swiftwater rescue techniques. If you think you are up to the challenge, this program is for you. Participants need to be in top physical condition to undergo the challenges of this program. Crews will be housed off-site. Scouts may sign up as a unit or individually. This program is also designed for Venturing Crews. The maximum participation is 24, so register early. visit www.kiakima.com 25 2013 Leaders’ Guide to Summer Camp L.O.S.T. Lake Ouchita Summer Trek ! Participants must be 13 years of age by the beginning of camp. However, this program is suggested for Scouts 14 years old and up! Sea Kayaks are limited to a waist size of 44”. L. O.S.T. is a staple of our Ozark Venture Base. Are you ready for 5 days of adventure and paddling the waters of Arkansas’ largest body of water in a single-person touring kayak? Lake Ouchita is dotted with islands, shoals, gravel bars and REQUIRED GEAR cliffs. Opportunities on this week-long wilderness adventure include snorkeling, GPS navigation, hiking,  Small Tent (1 per 2 persons in your group) or personal hammock shelter world-class fishing, island exploring, lakeside camping,  Light-weight +20 degree sleeping Bag deep water soloing and much more! This program is (target weight < 3 lbs.) perfect for Troops, Crews as well as individuals.                     SUGGESTED GEAR   Camera Journal 2013 Leaders’ Guide to Summer Camp 26 Sleeping Pad 2 Water bottles or hydration bag (target minimum total of 50 oz. storage) Individual Mess Kit or Frisbee w/knife, fork, & spoon Pocket knife or multi-tool Waterproof flashlight w/extra bulb & batteries 2 Swim Suits 2 T-Shirts, Shorts & underwear for sleeping Light Fleece or Jacket Shoes suitable for water & light hiking (no flip-flops) Dry Shoes for Campsite 2 to 4 pairs of socks Small Camp Towel Personal Toiletries & Towel Rain Gear (no ponchos) Wide Brimmed Hat Insect Repellent Sunscreen 3 Bandanas Sunglasses & Straps Personal First Aid Kit visit www.kiakima.com Upon arrival at Kia Kima Scout Reservation, L.O.S.T. participants will meet their Trek Guides and immediately begin a gear “shakedown” and equipment introduction. Participants will then load up into vehicles and head to the off-site staging area to begin their five day adventure, so it is imperative that everyone comes prepared with their gear separate from the rest of the Troop or Crew. See the accompanying tables for required and suggested gear. The group will not return to camp until Friday evening for the closing campfire. All participants in the L.O.S.T program must be able to pass the BSA Swimmers Test, be physically fit and be proficient in basic boating skills. This program will provide instruction in touring kayak skills, extremely lite gear camping, trek planning, wilderness camping, open water navigation, and rock climbing. L.O.S.T will prove to be a unique adventure comparable to programs such as Northern Tier. Space is limited to just 8 participants per week. So, are you ready to go paddling? ! An Arkansas 7-day Fishing License is included for all participants over 16 years of age. Scouts under 16 years old do not require a license. visit www.kiakima.com 27 2013 Leaders’ Guide to Summer Camp ! SEARCH TACTICS AND RESCUE TRAINING S.T.A.R.T. S.T.A.R.T.. participants should be at least 13 years of age. S. T.A.R.T. is our newest high adventure program incorporating the newly released Search and Rescue merit badge and wilderness skills. Participants will spend the week working with regional experts in the areas of single rope technology for vertical rescues, cave rescue, wilderness navigation, swift water rescue techniques and the Incident Command System. The S.T.A.R.T. program will teach you skills working with rescue equipment including low point climbing harnesses, rope ascenders, light weight rescue ropes, and much more. Wilderness skills will include UTM navigation, topo maps, compass navigation, GPS, survival techniques for searchers, CPR and basic first aid. This program includes the new search and Rescue (SAR) merit badge. This is a demanding program designed to prepare you for the basics in any SAR scenario. The skills learned here will help you determine which area of SAR is of most interest to you and assist you in identifying agencies to further your training. Be sure to review and bring everything on the accompanying equipment checklist. 2013 Leaders’ Guide to Summer Camp 28 visit www.kiakima.com Items you will need to bring for this adventure: Two 1 liter water bottles w/ measurement markings Backpack & Small Day Pack Camping gear Clothes Swim wear Sturdy long pants Personal Hygiene items Headlamp with extra batteries Back-up light source Sleeping bag and light sheet Sturdy Shoes Water Shoes and swimwear Small tent or shelter (one per two persons in your troop or crew) Mess kit, cup, utensils Insect Repellent containing DEET or Permethrin Reccomended Gear: Polypro shirts and nylon shorts for caving ! Skills Learned: New Search and Rescue Merit Badge ICS 100 Rappelling Orientation to Cave Rescue Wild Cave Etiquette Single Rope Technology for Vertical Rescues Wilderness Survival Techniques for Searches Swift Water Awareness Field Navigation us UTMs Climbing Systems Rigging Belaying for climb and rappel Teamwork Participants in this program will spend time off the reservation. visit www.kiakima.com 29 2013 Leaders’ Guide to Summer Camp ! C.O.P.E. participants should be at least 13 years of age. Adults may also participate in this program. This is a three hour program that meets daily throughout the week. C.O.P.E. Challenging Outdoor Personal Experience T he Challenging Outdoor Personal Experience, or C.O.P.E. program is a week-long high adventure activity for older Scouts that teaches advanced team-building and problem solving skills. Scouts will learn to work as a group and function as a team to meet a series of high and low COPE elements. Participants should be at least 13 years old. Kia Kima has one of the finest high ropes courses of any Boy Scout Camp. The goals of project COPE are to build leadership, self esteem, decision making, trust, and teamwork. This is accomplished by progressing, as a group, through a series of increasingly physically and mentally challenging excercises that require cooperation and teamwork to complete. 2013 Leaders’ Guide to Summer Camp 30 visit www.kiakima.com MOUNTAIN MAN Pioneer Living T he Mountain Man program is a wonderful opportunity for your Scouts to learn about pioneer living as it happened in the 19th century. Many of the activities that Scouts participate in are hands on. Scouts will learn the art of forging and shaping steel into useful products that were used in everyday life. Hunting for our early settlers was a daunting task with their primitive weapons. Scouts will learn how to safely load, shoot and clean black powder shotguns and rifles. Be sure to ask the instructor about “Ozark Mountain Skeet Shooting”. Cooking was an essential part of early living. In this program we teach the proper use of the dutch oven and cast iron cookware. Scouts will also learn the proper use and care of primitive tools. The crosscut saw, draw knife, shaving horse, ax, and hammer were all essential tools visit www.kiakima.com for early pioneers. All participants in this program will learn the art of knifemaking and make a primitive knife that they will be able to keep. In addition, each Scout will build their own flint and steel fire starting kit that they can take home. This is a three hour program that meets daily throughout the week. 31 2013 Leaders’ Guide to Summer Camp TWILIGHT Activities ! BSA Field Uniforms are required to be worn at every campfire. M any opportunities are available for unit activities in the evening hours prior to Taps. Some activities have been scheduled by camp staff, and are open to all Scouts and leaders. Other activities may be done on a unit basis and can be scheduled by the unit leader through the appropriate area director. On Monday and Tuesday evenings, Scoutcraft and Hadicraft Areas, will be open additional Merit Badge instruction and fun. This will give Scouts an extra opportunity to finish merit badges or take an extra one. The aquatics area will sponsor free boating, swimming, Blob, Iceberg and Water Slide. These open nights are available on Monday, Tuesday, and Thursday. Scouts that do not enroll in regular Aquatics sessions will have the opportunity during these times to participate in waterfront activities. Other twilight activities such as Shooting Sports, rappelling, volleyball competition, Scoutmaster belly flop contest, and Scoutmaster cook-off are just a few other activities you may participate in. 2013 Leaders’ Guide to Summer Camp CAMPFIRES Campfires are the place where your Scout spirit can come alive. We will open with a Campfire on Sunday evenings at the Council Ring. This will be an opportunity for Scouts to meet the staff of the various areas of camp. Our final campfire will be held on Friday evening and will close out the week. Remember, BSA Field Uniforms are worn at all campfires. Our Friday evening campfire is also an Order of the Arrow Callout Ceremony. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their Lodge granting permission for members of their Units to be called out. 32 visit www.kiakima.com ! ULTIMATE Climbing and Mountain Boarding are open activities which require no pre-registration. Canoe floats, Kayak BSA and T-Bird Aquatics require signups at camp. ULTIMATE ACTION ZONE M aybe you are an adventurous soul and want a little more out of the evenings than swimming or the regular run of the mill happenings at camp. Maybe you need a few more merit badges and couldn’t take one of the high adventure programs. If this description fits you, then come visit one of our EXTREME ACTIVITIES. These activities are held in the evening or on Fridays. They will give you a small taste of the high adventure programs we offer at Kia Kima. Ultimate Climbing – If you walk through camp you can’t help but notice the 55 foot climbing and rappelling tower that looms over the valley. This will be an opportunity for you to experience it first hand. Our climbing staff will train and guide you. Before you know it, you will be scaling the this awesome climbing surface. Mountain Boarding – This EXTREME ACTIVITY will be a true test of balance for your Scouts. Mountain Boards are basically skateboards with oversized wheels. Scouts will learn to traverse some of our easier hiking trails specially picked for this activity. Scouts participating wear full protective gear including helmets, knee pads, elbow pads, and gloves. This is an extreme activity that you will not want to miss. Stand Up Paddleboards (SUP) – Paddle around the lake at Camp Cherokee on these awesome boats. visit www.kiakima.com 33 2013 Leaders’ Guide to Summer Camp ! ULTIMATE ACTION ZONE Scouts participating in the Friday Thunderbird Aquatics Program will be required to pay the $15 fee prior to departure. Thunderbird Aquatics – This program will be offered in the morning and afternoon on Fridays. Scouts that sign up will be able to go off site and visit Lake Thunderbird for a half day of waterskiing and tubing. You must be at least 13 for this adventure. Each session is limited to 6 Scouts. The cost of this session is $15. South Fork Canoe Trip -- Three times per week, we offer units an opportunity to take an evening canoe trip down the South Fork River. This scenic float allows Scouts to escape the grind of camp for a small time to view the scenic bluffs and abundant wildlife that live in the South Fork watershed. Herons, Deer and Bald Eagles are commonly seen on these float trips. Each trip will last no more than two hours and will have you back in camp in time to participate in many of the evening activities being offered. There is not a fee for this program but space is The Iceberg – Test your climbing skills and cool off at the limited so sign-up upon arrival at camp. same time at the Cherokee water front. Waterslide – Rocket down our 150’ waterslide for a big splash into the Southfork River. Kayaking BSA – If you are an adrenaline junky, come on out and take Kayaking BSA. This program will teach you the basics of kayaking. Scouts participating will learn the forward stroke, reverse stroke, sweep stroke, draw stroke, wet exits and much more. Scouts that successfully complete this course are eligible to receive the Kayaking BSA patch.There is not a fee for this program but space is limited so sign-up early. The Blob – Take your turn at flying at the Camp Cherokee water front. 2013 Leaders’ Guide to Summer Camp 34 visit www.kiakima.com FRIDAY ACTIVITIES Merit Badge Make-Up Kia Kima’s Merit Badge Program runs from Monday through Thursday. On Friday morning scouts who missed something or need to make something up can go to their respective sessions and meet with the instructor. Our staff tries as hard as they can to send every scout home with the Merit Badge they signed up for. Homemade Boat Race Friday Afternoon at 3:00 down at the waterfront each camp will host a Boat Race, but this is no ordinary race. The scouts must construct their own boats out of whatever they can find. The rules are as follows: 1. The boat cannot be made out of Kia Kima Property. 2. The boat must hold at least one person 3. During the race the boat must be propelled by the people in the boat. (i.e. no swimmers pushing) 4. No motors The boats will be judged on originality, creativity, and whether or not they complete the race, of course. Water Carnival After the Homemade Boat Race, at 3:30 there will be an Inter-Troop aquatic competition of epic proportions. Troops will go head-to-head in a variety of water based activities. There will be events for Swimmers, Beginners and Non-Swimmers. So everyone visit www.kiakima.com can compete! The winner will go home with the coveted Water Carnival Canoe Paddle. Mesera Outpost Demonstration On top of Mesera Mountain at Kia Kima, the Mountain Men live a Pioneer lifestyle. Everyday they work with the Scouts in the Mountain Man program doing activities such as Blacksmithing, Woodwork, Dutch Oven Cooking, and Tomahawk Throwing. On Friday they open up their facilities to any passerby. They will demonstrate how to use the forge, how to do some traditional woodwork, and how to throw a tomahawk. They’ll even give you the Kia Kima brand! Field Trips Citizenship in the Nation – The Scouts involved with Citizenship in the Nation Merit Badge will go on a Field Trip to Downtown Hardy. They will learn the history of the historic site and get to shop in some of the old timey stores. You might even get some homemade Ice Cream from the Ice Cream Shop! Fire Safety – Scouts will tour the Cherokee Village Fire Station. The Firemen there will show them the different Fire Engines and talk about their jobs as Firemen. Climbing – The Scouts in Climbing Merit Badge will get a chance to climb on some real rock in Raven’s Den, a town close to Kia Kima. They will return after lunch just in time for the Water Carnival. 35 2013 Leaders’ Guide to Summer Camp ! Cave Programs require a 1 month reservation. These programs may fill fast so advanced booking is advisable. W ADD-ON-PROGRAM Activities hether you are coming to Kia Kima for the first time or if this is your fiftieth, there are many local program opportunities that await your troop. These “add-on-program” opportunities can be added to the front or back end of your trip to Kia Kima. Come in a day early or leave in the late afternoon of your departure day. Cave Programs require a 1 month reservation. All other programs should be booked through the camp office at least 1 week prior to your arrival or departure day. Spring River Whitewater Kayak Adventure – Scouts and leaders can enjoy the 58 degree water of the Spring River. The Spring River emerges out of the ground near the Missouri/Arkansas border. Over 9 million gallons per hour pour out of the the springs that produce the Spring River. This river boasts some 15 shoals, ledges and class II rapids that are perfect for your introductory kayak adventure. This trip is a great way to cap off your great week at Kia Kima. Trip fees: $25 per person with a 8 person minimum and 12 person maximum. All fees can be paid at the Camp office and must be separate from normal registration fees. It is recommended that Scouts be at least 13 years of age for this program. South Fork Canoe Float – Enjoy a scenic 3-4 hour float trip from Saddle, Arkansas to 2013 Leaders’ Guide to Summer Camp Kia Kima. This is a great alternate activity for your younger Scouts while your older boys kayak. Trip Fees: $10 per person with a 8 person minimum. Blanchard Springs Wild Cave Tour – Participants for this adventure should be in good physical shape, wear sturdy shoes PROGRAM COST Spring River Whitewater Kayak Adventure $25.00 per person South Fork Canoe Float $10.00 per person Blanchard Springs Wild Cave Tour $76.00 per person* Blanchard Springs Cavern Tour $11.00 per adult* $6.00 for youth 15 and under* *Price dependent upon National Park rates. 36 visit www.kiakima.com ! Add-A-Program activities can be scheduled for Saturday’s prior to or after your week at summer camp. ADD-ON-PROGRAM Activities, continued or boots, and come prepared to get dirty and have fun. Participants will climb very steep slopes, crawl on hands and knees, pass under low ceilings, and travel through red clay. The tour ends at the Titans, a group of tall spectacular columns deep in a mountain cavern. Hard hats, kneepads, gloves, lights, and belts are provided, along with a souvenir t-shirt. This trip will last 3-4 hours in a 58 degree cave. The Wild Cave Tour is limited to a minimum of 3 but no more than 12 participants. Two tours per day are permitted and they are spaced 1 hour apart. This tour is guided by the United States Forest Service. Please make reservations through the camp at least 1 month prior to your visit. Trip Fees: $76 per person Blanchard Springs Cavern ToursDiscovery Trail Tour - 1½ hours in length- Tours travel one way through the middle level of the Caverns, passing under the Natural Entrance and beside the cave stream before emerging into highly decorated rooms. With nearly 700 stair steps, this tour is not recommended for those with walking or health problems. Trip Fees-$11 for adults and $6 for youth up to age 15. If you have a group of 15 or more, a group discount is available. Group fees are $8 for adults and $4 for youth up to age 15. Advance reservations are required for group rates. visit www.kiakima.com 37 2013 Leaders’ Guide to Summer Camp NATIONAL YOUTH LEADERSHIP TRAINING T his program is designed for Boy Scout Troops and Venture Crews. This course is open to all Scouts (Boys and Girls) who are First Class or working on Bronze, or above. This exciting and fast paced training will be offered at Camp Cherokee during the week of June 30th through July 5th. Participants will learn new skills in team development and leadership. Skills you can bring back to a Troop or Crew and put into practice. Every Scout that maintains a leadership position should attend this training. This course is taught by a well trained youth and adult staff who know the program and are equipped to help participants develop and deliver these learned skills to their fellow scouts. For more information contact the Council Training Chairman, Randy Nelson, at rnelson@uthsc.edu. Registration will be available on the Council Calendar at www.chickasaw.org beginning February 1, 2013. ORDER OF THE ARROW AT SUMMER CAMP A hoalan Nachpikin Lodge #558 is an integral part of Kia Kima Scout Reservation. Most of the members of the Camp Staff are OA members. During your week at camp the OA will host activities and make memorabilia available for sale. Brotherhood Conversion If you are an Ordeal member of Ahoalan Nachpikin #558, you will be expected to participate in the Brotherhood Walk, completing your Brotherhood membership in the Order of the Arrow. All materials needed for Brotherhood Conversion will be available at the camp office or in your Order of the Arrow Handbook. There will be a $15 fee that will cover the cost of your sash. Callout Ceremony Friday night’s campfire concludes with an Order of the Arrow Callout Ceremony. Potential new members will be recognized and given information regarding upcoming Ordeals. If you have OA dancers in your unit they are invited to participate. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their lodge granting permission for members of their unit to be called out. Summer Fellowship Each week Ahoalan Nachpikin Lodge will host an informal fellowship and cracker barrel. OA members from all lodges will have an opportunity to hear the latest OA news and enjoy some fellowship. 2013 Leaders’ Guide to Summer Camp 38 visit www.kiakima.com AWARDS & RECOGNITION SUMMER CAMP GOD AND COUNTRY AWARD 4. Lead Grace at an assembly while at camp. 5. With an adult leader, discuss the importance of the twelfth point of the Scout Law – “A Scout is Reverent”. Discuss how it applies to you as a Scout here at summer camp, as well as in your daily life. The summer camp God and Country Award is given to Scouts who complete the following requirements. A Scout must complete at least six of the following nine requirements. Adults may earn this award by completing either item 2 or 3 and assist with items 5, 6, 7 and 8 listed below. 6. With an adult leader, discuss the importance of “Patriotism”.Why is it important for a Scout to “do my duty to God and my country”? 7. Show how to properly display and fold an American Flag. Also, explain the different parts of the flag and what they symbolize. 1. Assist in the raising or lowering of the American Flag at a morning or evening assembly. 8. Lead a morning prayer in your campsite, or lead your unit in reciting the Scout Oath, Scout Law, or Pledge of Allegiance while at summer camp. 2. Attend the camp-wide Vespers service on Wednesday night at the chapel. 9. In at least 100 words, write an essay explaining how we as Scouts carry out our duty to God and Country in our daily lives, and explain how you did your duty to God and Country while at Summer Camp at Kia Kima. 3. Assist in preparing and leading a unit or inter-unit vesper service while at camp. visit www.kiakima.com 39 2013 Leaders’ Guide to Summer Camp KIA KIMA PARTICIPATION AWARD T he Kia Kima Participation Award is a prestigious honor identified by a special pin only achieved by those Scouts and Adults with the strive to get the most out of their Summer Camp experience. The steps to earning this award are outlined in the tables below. Youth Option 1 Adults Option 1 Do one of the following from list A and four of the following from list B List A Participate in 1. Add-a-Program 2. Mile Swim 3. OA Brotherhood Conversion 4. Kayak BSA 5. Canoe Float 6. Masera Outpost 7. God & Country Award List B Participate in 1. Mountain Boarding 2. Inter-unitActivity 3. Free Swim 4. Blobbing 5. Free Boating 7. Water Slide 8. Open Shoot 9. Open Handicraft 10. Open Scout Craft 11. Free Climbing 12 Water Carnival 13. Home-made Boat Race 14. Sports Tournament 15. Kia Kima Shuffle Option 2 Option 2 Complete 1 of the following 1. Serve as an assistant Ranger for a part of at least four days. 2. Instruct a merit badge for a week. 3. Complete the BSA Lifeguard program. 5. Complete the BSA Climbing Instructor Program. 6. Participate in O.U.T., L.O.S.T. or H.O.M.E. Complete 1 of the following 1. Participate in at least 8 activities from list B 2. Trailblazer Program 3. Ozark Venture Base Program 2013 Leaders’ Guide to Summer Camp Complete 5 of the following 1. Volunteer for at least two hours in the Trading Post. 2. Participate in OA Brotherhood Conversion. 3. Lifeguard at the Aquatics area for an evening. 4. Serve as an assistant Ranger for one full day. 5. Participate in Masera Outpost. 6. Participate in Scout Leader Cookoff. 7. Drive a vehicle on a field trip. 8. Participate in Inter-unit Activity. 9. Participate in Blobbing. 10. Assist in a program area for one day. 11. Participate in Scoutmaster Shoot off. 12. Participate in an Add-A-Program 13. Help supervise the clean-up of the Commissary or Dining Hall for three meals. 14. Participate in Fire by Friction. 15. Participate in or row for Mile Swim. 16. Volunteer in the Trailblazers area for one day. 17. Participate in one of the training programs offered during the week. 18. Participate in Canoe Float. 19. Participate in Waterslide. 20. Other activity approved ahead of time by the Program Director or Camp Director. 40 visit www.kiakima.com HONOR & MERIT TROOP T he Honor Troop and Merit Troop awards recognize units that participate fully in the camp program, follow camp rules and demonstrate the true Spirit of Scouting. All units receiving the Merit and Honor Troop awards will be recognized at the closing campfire. MERIT TROOP HONOR TROOP Complete 6 of the 8 following requirements.   In addition to achieving Merit Troop, to be an Honor Troop, a unit must complete 3 of the 5 following reThe unit has 50% of its active membership at camp. quirements. Scouts attending camp participate in scheduled activities (merit badges, free swims, and other activities of the day). Older Scouts should try to take advantage of OVB programs.  The unit has at least one adult that attends the Scoutmasters’ pre-camp planning conference to be held in May.  The unit performs a conservation or camp improvement project while at camp. The project must be approved beforehand, and checked upon completion by the Camp Commissioner or Program Director.  The unit plans one inter-unit or inter-campsite activity. The activity must foster a sense of Scouting friendship between at least two units.  The Senior Patrol leader or designated assistant attends all SPL meetings and the Scoutmaster or assistant attends all leaders’ meetings.  The Scouts and leaders attend the evening meals in BSA Field Uniform.  The unit maintains a clean campsite throughout the week.  The unit attends the vespers service or participates in an inter-unit vespers service.  The unit has Order of the Arrow members that participate or plan to participate in the Summer Fellowship The unit demonstrates Scout Spirit by participating with songs and skits at assemblies, meal time and the Kia Kima Shuffle.  50% of youth at camp earn the participation award.   The unit participates in at least one flag ceremony or says grace at a meal. visit www.kiakima.com 41 2013 Leaders’ Guide to Summer Camp LEADERS tired of just hanging around? ! Scout Leaders that possess trade skills should contact us prior to arrival to find out what projects are available. T here is still plenty for adult leaders to do at Kia Kima. We promise you won’t be sitting in your campsite, unless of course, that is what you want to do. The following are leader opportunities that we have to offer at Kia Kima. Leadership trainings change from week to week based on the availability of instructors. Some of these courses may not be offered your particular week. If you are a district or council level trainer, feel free to talk to the program director and teach a course. SERVICE OPPORTUNITIES SCOUT LEADER COOKOFF EXTRAVAGANZA If you are a carpenter, plumber, electrician, or just a general handyman, your skills are always needed at camp. The Camp Ranger will be glad to suggest a (AKA Iron Scoutmaster Competition) list of projects to any interested leader. Bring your Showcase your cooking skills in our leaders’ cook-off. Whether it is a pot tools and feel at home. of chili, cobbler, baked beans, jambalaya or homemade bread, plan to participate in this event. A select few of our lucky or maybe unlucky staff (depending on the meal) will be called upon to judge this event. The winners of this event will receive a special limited edition embroidered Kia Kima apron. This apron is presented at the closing campfire. 2013 Leaders’ Guide to Summer Camp 42 visit www.kiakima.com TRAINING Safe Swim Defense & Safety Afloat Climbing Instructor Certification These programs are sponsored by the aquatics area, This training will include “Climb on Safely” training. and provide valuable information concerning the BSA’s This will certify leaders as Climbing Instructors. This policies for aquatic activities on the unit level, such as is a week long course. Space is limited, so be sure a troop swim. to register through doubleknot. Aquatics Supervision : Swimming and Water Rescue & Paddle Craft Safety These cover skills needed to meet Safe Swim Defense and Safety Afloat policies applied at the unit level. These training courses are provided during the week by qualified instructors at the waterfront. Completing Swimming & Water Rescue allows you to conduct swim checks at the unit level. visit www.kiakima.com Scoutmaster & Assistant Scoutmaster Leader Specific Training We plan to offer this course during the morning on Monday and Tuesday if volunteer trainers are available. There is a $10 fee for participants. Please contact the Reservation Director if you are willing to help instruct this course. 43 2013 Leaders’ Guide to Summer Camp Fire By Friction Training The ability to create fire without the use of matches has long been an essential Scout skill. In this session, leaders will be able to learn the fine art of creating fire. Our skilled instructors will teach friction methods such as, the bow drill, hand drill, and the fire saw. Demonstrations will also take place on how to build fire with flint and steel, battery and steel wool, wire coat hangers, and the fire piston. This is a wonderful opportunity for leaders to learn a skill that can be passed along to their Scouts. First Aid/CPR All BSA Lifeguard candidates will have the opportunity to complete their CPR requirement while at camp. A six-hour course will be offered to these candidates. Adult leaders who choose to go through the training may fill the extra spaces in the session. There is a $25 fee payable to the proffesional instructors from Spring River Ambulance Service. ADVANCEMENT Often, adults in camp bring with them special knowledge or skills that would be beneficial to various merit badge sessions. If any adult would like to assist with a merit badge—or offer one not on the schedule-please see the Program Director at the Sunday Leaders’ Meeting. Also, adults are needed to help with transportation for the field trips, and the Ozark Venture Base sessions. 2013 Leaders’ Guide to Summer Camp 44 visit www.kiakima.com ! Scouts and leaders are encouraged to treat their clothing with Permanone insect repellent. WHAT TO Bring To Camp INDIVIDUAL CHECKLIST SPECIAL NOTE: Ice will not be issued in 2013. It will be available for sale in the Trading Post. Camp Cherokee will still recieve ice with their meals. UNIT EQUIPMENT ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Troop Flag First aid kits Patrol flags Bow saws Lanterns Rope Extra Plastic Sheeting/Tarps Brooms & Rakes Water hose Water Cooler Dining Fly Ice  Scout Uniform (Scouts and Leaders are expected to wear full Scout Field Uniforms at all evening flag ceremonies, evening meals, and programs. Full Scout Field Uniform includes official shirt, shorts, socks, and belt.) 3-5 pairs of socks * Sweater or jacket Swim trunks Raincoat or poncho* Extra underwear and t-shirts Hiking and/or tennis shoes Bath towel and soap Tooth brush and tooth paste* Comb or brush Sleeping bag or sheet, blanket and pillow Flashlight and extra batteries* Jeans or long pants Long-sleeved sweat shirt* Insect repellent containing DEET or Permethrin* Hat or cap* Boy Scout Handbook* Individual program needs Health Form (“copy” filled out and signed. Medical examinations will NOT be given at camp) Spending money (consult unit leaders-usually $40-$60) Sunscreen* Canteen or water bottle* Stationery, pen or pencil Appropriate Merit Badge Books Bible or personal religious literature                         Optional  Musical Instrument  Sewing kit*  Camera  Pocket knife (no sheath knives permitted!)*  Sunglasses * Items available at the Kia Kima Trading Post visit www.kiakima.com 45 2013 Leaders’ Guide to Summer Camp WHAT NOT TO BRING TO CAMP Firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp as well. Any such equipment brought to camp must be delivered to the Reservation Director when the unit checks-in. It will be returned when the unit checks out at the end of the week. Alcoholic beverages and other nonprescribed drugs are strictly prohibited. Violators will be removed from camp. Prescription drugs should be given to the camp medical personnel at the Health Lodge. In addition, no pets of any kind or fireworks are allowed in camp. This is the policy of the Boy Scouts of America. Finally we recommend that items such as radios, MP3 players, electronic games, and other electronic devices not be brought to camp. Summer camp is an outdoor experience, and these items are not appropriate to that experience. TIPS Other than some basic items, different people and units will bring different items with them. A good exercise is to think about your perfect week at camp and bring items that you see in your mental picture. If you want to spend the week fishing don’t forget to bring your rod and tackle box. To help you keep from forgetting those important items, we have a list on the previous page to help you with your packing. ! No pets of any kind or fireworks are allowed in camp. This is BSA policy. WHAT KIA KIMA PROVIDES ♦ ♦ Latrine and water supply Campsite shower (hot showers available at Central Showers & East Showerhouse) ♦ ♦ ♦ ♦ ♦ 1 picnic table per campsite 2-man tents Tent platforms Bunks with mattresses Bulletin Board 2013 Leaders’ Guide to Summer Camp 46 visit www.kiakima.com CAMP CHEROKEE Shaded areas indicate class times. visit www.kiakima.com 47 2013 Leaders’ Guide to Summer Camp CAMP OSAGE Shaded areas indicate class times. 2013 Leaders’ Guide to Summer Camp 48 visit www.kiakima.com CAMPSITE INSPECTION Unit Number This form will be used for the daily campsite inspection. Council Week of Camp Day of the Week: Monday Tuesday Wednesday Thursday Friday Campsite United States Flag ________/5 pts Is it displayed? Is it displayed properly? Unit Identification ________/5 pts Is the unit flag or other appropriate insignia bearing unit numbers easily seen? Tent Appearance Are tents pitched properly? No tent ropes tied to trees, shelters, or other tents. Are all the tents in the campsite consistent in appearance (either all open or all closed)? ________/5 pts Clean Tents Are the tents neat and clean? Is personal gear stored out of the aisles of the tent and food is not in the tent for animals? Are there any clotheslines in the tents? Clean Campsite Area ________/5 pts ________/20 pts Is the campsite area clean? Is there trash in the campsite? Fireguard Chart ________/5 pts The unit’s fireguard chart must be filled out and displayed on the campsite’s bulletin board. Safety Hazards ________/5 pts No hazardous objects in the area; tools are stored properly when not in use. First Aid Kit ________/5 pts Is the unit first aid kit marked, clearly displayed, and readily accessible for the Scouts? Vehicles No unauthorized vehicles are allowed in the campsite. All authorized vehicles must display a permit. ________/20 pts Recycling ________/15 pts Aluminum cans and plastic sorted Latrine ________/10 pts The latrine must be reasonably clean. Is there adequate paper and soap available? Bonus Points Does the unit have a unique gateway or other camp gadgets that would require Scouts to use their Scoutcraft skills? ________/100 pts TOTAL visit www.kiakima.com ________/5 pts 49 2013 Leaders’ Guide to Summer Camp 2013 Leaders’ Guide to Summer Camp 50 visit www.kiakima.com HOW TO GET TO KIA KIMA GPS Coordinates N 36.34450531° W 91.59223171° visit www.kiakima.com 51 2013 Leaders’ Guide to Summer Camp N s e t o 2013 Leaders’ Guide to Summer Camp 52 visit www.kiakima.com  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Kia Kima Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Andrew Schrack Leaders Guide https://www.kiakimamuseum.org/files/original/cd987777d8fabcbbf6b593984219581a.pdf 19b1120f5de8aac31ebbceb3f02c1797 PDF Text Text   �Dear Leaders, Resident Camp for 2013 will be held on June l st--June 4th and June 5th--June 8th. We are really excited about our theme! We would llke to thank Mike Womack and Greg Cravens once again for volunteering their time to bring our characters to life. In 2013 we will continue with two separate resident camp sessions for your convenience. You may choose which three day session you would like to attend. This Leaders' Guide was assembled and organized to help you plan a successful summer camping experience for every boy in your Pack. As you can see, there is truly something for everyone. Each boy is welcome at Kia Kima, and in fact, these boys are why we are here, standing ready to help guide you in your summer camping efforts. We hope each boy in your unit gets every opportunity to attend this year's camp. We encourage you to get fully involved in this year's Pirate theme. Many Packs will come to camp equipped with props, costumes, table decorations and many more spirit items that reflect this theme. This will only add to the rich experience that will be provided. Sincerely, CJ:~~ Program Director Chickasaw Council, BSA - �~ Table of contents ' Camp Fees & Reservations page 2 ~--~~~~~~~~~~~~~~~~~~~~~~~~~~ ' Safety & Registration Procedures Registration Medical forms Tn case of an emergency f ire safety fit, Gencrallnformation · Correspondence Transportation & parking Check in Trading post Visitors Program Information Daily Schedule Wolf, Bear & Webel'os Re!-.i dcnt Camp Daily Schedule Wolfprogam activities Bear program activities Webclos prof;,JTam activities World Conser vation Award What To Bring To Camp What to bring Unit equipment Personal equipment Tips What not to. bring page 3 3 4 4 4 page 6 7 7 8 10 11 page 12 12 12 13 14 15 16 17 page 18 18 18 18 19 19 Twilight and Free Time Activities page 20 Check Out page 21 Coming & goitig ChcckOut ChcckOut process al a glance Maps 21 22 22 pages 23 & 24 �CD~------------------------------- A Packs are required to make a deposit of $30.00 per Scout by March 15th. An additional $50. 00 is due by May 17th, and the remaining $50. 00 should be paid after arriving at resident camp. There are 2 Sessions to choose from: Session 1 June 1-4 Session 2 June 5-8 Campsite requests can be made by filling out the camp application and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. This form can be found atwww.kiakima.com or at the Council office. Ji•camp fees The resident camp fee is $130.00. The camp fee includes a camp patch and t-shirt for each Scout. Please note that we ( '\ Resident Camp Fee Schedule Cub Scouts $130.00 Webelos $130.00 Adults & Siblings $80.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces at final checkin. Cub Scout/Webelos Resident Camp Leader's Guide 'it 2013 can not offer refimds for Scouts who leave camp early. The complete Registration Packet is available at www.kiakima.com. A portion ofthe fee is due with each step ofrcgistration. The first payment is due with the "Pack Count Form" which allows us to plan forthe size of each pack. Packs arc required to make a paymentof$30.00 per Scout by March 15th. It is possible to add Scouts after this with permission from the Resident Camp Director. This $30.00 payment is nonrefundable, but will be used as payment toward the camp fee. The next payment is due with the second step. An add itional $50.00 deposit per Scout is due with the "Financial Preregistration Form" and is due by May 17th. This deposit will also be applied to the total camp fee. The balance ofall camp fees and leaders' fees arc due by check-in. Please allow plenty oftime for mailing or bring them with you in person. The ''Financial Summary Fonn"will assistyou in figuring the amount due. Detailed instructions of the registration process arc included in the Registration Packet. The registration packet is scperate from this booklet. �-----------------------------CD Packs should plan to arrive at Kia Kima for resident camp between 1:00 PM and 3:00 PM on the opening day depending upon their session. 'i' Registration Our goal is to make the registration process easy and efficient for everyone. An overview ofthe registration steps are listed in the registration packet. Additional help, along with last minute updates and tips can be found on our website at www.kiakima.com. J;• Confirmation to the differences between the activity badges offered. 3. Wolves and Bears will be assigned walking groups (generally no more than 20 per group) and will participate in a prestructured program. Operation Hours-After May 27th, the camp will be in operation and staffwill be available in the office to answer any of your questions. Please use the number in the table below. & Changes When we receive your " Financial Preregistration Form'', we will send you an email that will include a usemameand password forouronline registration system. This system will be used to register your Pack's first and second year Webclos for camp activities. Online registration will not be available until after April 15th. The following steps should be followed: Resident Camp address Kia Kima Scout Reservation 629 Kia Kima Trail Hardy,Arkansas 72542 Phone: 870-257-4935 Fax: 870-257-4714 E-mail: director@Jdakima.com NOTE: Do NOT use the address above in your GPS. Please refer to the map in the back of this guide for travel suggestions. I. Webclos will be registered individually, but sessions shouldbe scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webclos will be permitted to attend a class without an accompanying adult 2. Webclos may register for any ofthe Webclos activities. Leaders should pay special attention Service Center address Chickasaw Council 171 S. Hollywood Memphis, TN 38112 901-327-4193 Fax: 901-327-2010 2013 ~ Cub Scout/Webelos Resident Camp Leader's Guide �<D~--------------------r 1 Medical Forms Jf' Safety All Scouts, leaders, and siblings attending camp must have a completed "Annual Health andMedical Record" form. Youth participants and adults should use the new newest fonn. These forms are available under theForms link m1der the Volunteer button at www.chickasaw.org. It is recommended thatPartsA,B andC ofthe Medical Form be completed including the examination by a medical professional. However, properly completed Parts A and B will suffice. Please keep in mind that the Medical Form process is designed for each participant's personal safety. Due dilligence on this process could make the di1lerence between a great experience or a poor one. Older versions of the medical fonns cannot be accepted. Each Scout, leader, and sibling will have a health recheck alter his or her arrival as part of the check-in procedure. The Pack's medical forms will be kept on file for the Session with the camp's Health Officer. They will be returned to the Cubmaster at the end of the Session. Even if a leader or participant is arriving late in the session all e1lorts should be made to have that person's health history with the Pack during check-in, so that the Health Officer can review the forms, even before the leader arrives. Ifa Scout or leader is arriving late to resident camp, and they were notable to give the health forms to the leader before camp, then they will need to give these forms to the Health Oilicer upon arrival in camp. Please make arrangements for physical examinations before SLUnmer camp. Any participant who does not have a completed health form will be restricted from all camp activities until an examination has been given. There are no provisions for an exaniination to be given at camp. Also, make sure that each health fo1m has been signed by all patties in the appropriate places. Please keep a copy of each Scout's physical for your records. While we want every Scout to have a fun and exciting stay at resident camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and sate experience. ~ n In case of accident or emergency Kia Kima 11as a Hea1th Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. ln addition, Kia Ki.ma has a working arrangement with physicians from the surrounding communities for the treatment of more serious cases. Ifthis kind of treatment is required, the Scout's parents will be notified by telephone, and their wishes concerning treatment will be respected. If such atrip is required, weaskthatoneof the Scout's leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. At the health recheck, the camp reserves the right to refuse admittance to any Scout or leader who, in the opinion of the Camp Director and Health Officer, has any physical or medical problem that could present a hazard to his or her personal safety or the safety of others. Ifa Scout or leader has any special medication, it may be kept in the Health Lodge. ~ Jii Fire Safety Cub ScoutJWebelos Resident Camp Leader' s Guide Fyt Kia Kima has a fire and emergency alann system. This system will be explained at the leaders' meeting on the first evening you are in camp, and a test of the system will be conducted early in the 2013 �------------------------------~<D session. Somefirefightingequipment f=l-:::-----:--~-:-~------------(rakes, shovels, fire buckets) is available in each campsite, or from the Quartennaster. lf there is an emergency, this equipment will be used by members ofthe camp staff. This equipment is not to be used by Scouts. Scouts do not fight fires under any circ1unstances. Under no circumstances shall flames of any kind be used in any tent. Ifa Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled "NO Flames in Tents." This can be stenciled on the tent or on a place cardinfrontofthetent. Flashlights or battery-powered lanterns-which do not pose the threat of fire or asphyxiation-are the only acceptable light for use in tents. + Y Camp rules & hints • • • • • • • • Liquid & LP Fuels Liquid-fueled equipment (kerosene, gasoline, white gas, etc.) is to be used only by adults. Lanterns or stoves may be used at campsites, under adult supervision. Empty propane cylinders should be taken home with the pack and not placed in fireplaces. or trashcans, as they may explode when heated. ~------' Dangerous Wildlife • • • Kia Kima is a Wilderness Setting. While visiting the out-ofdoors, it is common to encounter • various forms ofwildlife. Dangerous wildlife at Kia Kllna could include: venomous snakes, spiders, ticks, etc. Bites from these animals • are extremely rare but precautions should be taken. We will list a few tips to keep you comfortable at camp. No riding in the back oftrucks. All Scouts riding in a vehicle should have a seat belt and be fastened in. Throwing things at camp, like rocks and sticks, is not pennitted, especially around the lake area and along the river banks in camp. Running in camp should be limited to the open fields and play areas. Kia Kima does not have many flat or level areas on which to run. Roadways and paths are not designed for running. No open-toed shoes like flip flops or sandals except in the shower facility. Bate feet are limited to three places: behind the fenced-in area at the waterfront, in the shower, and in the bed. At all other times, you should have your shoes on. The buddy system means two or more Scouts go everywhere in camp together. Cubs and Webelos should be aware of where their buddy is at all times. Scouts should not be sent to the campsite alone, or on any trip out ofa leader's view without a buddy or a leader. Camp is a big place and Scouts often get turned around while walking a common trail, even if they have traveled that way many times before. Any campfire started in the campsite should be completely extinguished before leaving the site for any reason. Unattended fires in camp can be very dangerous. Try to keep knife use to a minimum. Open knives in crowded areas and walking with an open knife pose great dangers. lndividuals who have knives should be considerate ofothers and use those knives safely. If a Scout or leader Please do not cut live trees, no matter how big plans to utilize a or small they are. Walking sticks are sold in personal tent for the camp Trading Post, or may be made,from lodging, they should have the tent limbs or trees that are already dead and down. labeled "NO Flames Please do not disfigure the trees, bushes, or in Tents." This can shrubs. be stenciled on the Ifyou dig holes for anyreason, please fill them tent or on a place in when you are finished. Leaving open holes card in tront of the tent. in activity fields and campsite areas poses a tripping hazard Please do not hang wet clothes inside your tent. Also, do not attach clotheslines to the tent.• as these put stress on the tent and can cause it to No riding in the fall down. Clotheslines in can1psites should be hm1g with back of trucks. For their own safety, coloredorwhitecordandashighofftheground Scouts are not as possible to avoid Scouts or leaders walking permitted to ride in into them. Please remove any clotheslines that the beds of pickup trucks. you hang up before leaving camp. 2013 ~ Cub Scout/Webelos Resident Camp Leader's Guide �<D-----------------------------------Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. ' space provides meals, tentage, and an official resident can1p patch. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying di1Ierent parts of the session. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one adult-space and pay only $80.00. They will, howeve1~ only receive one patch for the one adult-space. Additional patches are available for purchase from the Trading PosL The general rule is that the unit needs to pay for the maximum number of adults staying in camp at any one time. however, additional leaders will be in camp for 011ly one or two days and do not wish to pay for the entire session, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of adults to Scouts may be contacted by our Administrative staff to ensure that there is enough tent space for everyone. n: Cub Scout/Webelos Resident Camp Leader's Guide Fye 2013 For units bringing 5 or more Scouts the unit leader and one assistant may attend camp at no charge. �----------------------=----------{[) 'V' + Transportation & parking A ll resident camp correspondence and registration material Correspondence should be sent to the Council Office until the middle ofMay. After May 24th all correspondence should then be sent directly to camp. The addresses for both locations are listed on page3. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than one week prior to your arrival at camp. Fax and email service is available24 hours a day for your convenience. Registration Procedures Step 1 Submit the Resident Camp application along with a$50 deposit to secure your campsite at Kia Kllna. Please keep in mind that some sites may already betaken. Step2 By March 15th, secure a deposit of$30 per Cub Scout planning to attend resident camp. Payments can be made at the Scout office (payments cannot come from individual families. Please pay as a group). Be sure to fill out the corresponding paperwotk in the registration packet.After this deposit is received, your unit will be granted access to the online registration system. The online system will not go live until after April 15st. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to lake. Cub Scouts will be registered as either Wolves or Bears for assignment to the appropriate walking group. Step3 By May l 71h , submit your second individual deposit of$50 per Scout to the Scout office. Submit your t-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-sillrt. Packs that do not submit T-shirt sizes :tnay purchase them in the trading post. Packs have an option of taking their swim test prior to arriving at camp. This is encouraged as it will expedite your check-in process. Step 4. Remaining balance can be paid at check-in. Free adult space earned will be credited at this time. 2013 ~ Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed ofa pickup truck or trailer-whether it is covered or uncovcrcd'---is against the pol icy oftnc Boy Scouts ofAmerica, as well as poor judgment. In addition, units visiting Kia Kima from other councils arc respons ible for attaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is the area to the northeast of the Administration Bwlding. Vehicles arc not to be parked in the campsite during the week. Packs arc encouraged to leave a trailer in the campsite in order to store gear. A locking box wi 11 provide a place to secure and safeguard gear. Jn addition, there are some localized parking areas provided for unit vehicles that may be more wnvenient for some campsites. These areas are marked on the camp map atthe end ofthis guide. To keep traffic in camp to a minimum, only camp vehicles will be allowed to operate during sessions. Pack vehicles will be allowed into camp during check-in and check-out for the purposes of loading and unloading of personal and pack equipment. While driving in camp, please observe the camp speed limit of 15 miles per hour. No vehicles wi ll be allowed to operate in camp or be parked in the campsite after check-in without permission of the Resident Camp Director. The only exception is that driving will be allowed to Camp Cherokee for aquatic activities. Cub Scout/Webelos Resident Camp Leader's Guide �<D---------------------------ti• -i. J; t Arriving Packs should plan to arrive at Kia Kilna between 1:00 p.m. and 3 :00 p.m. on your session's opening day. No one will be available to handle early arrivals. 'i' Check-in Upon arriving at camp the first thing the Cubmaster should do is report to the Administration Building to meetthe camp administrative staft: At this time. the Cubmaster shouldhave a final count of Scouts, adults and siblings; Scout schedules; and any unpaid fees as determined on the Financial Summary Form. A Camp Guide will be assigned to assist the unit through the check-in process. The guide and the assistant leader will take the unit to the assigned campsiteto begin setup and for the health recheck. The assistant leader should have the medical fonns and, if swim checks were completed prior to camp, the Swim Check form. Everyone, youth and adult, must have a current health form. There should be a written explanation for any boy who needs special medical treatment. Camp tour The Camp Guide will take the un itto the campsite. All personal and unit equipment will be unloaded, and vehicles returned to the parking area. The Camp Guide and the unit leader will take an inventory ofall equipment in the campsite. If any equipment is damaged or missing (holes in tents, damaged beds, etc.) the Camp Guide will note it and report it. The Camp Guide will also report the number of tents in the site to ensure that each person has a place to sleep. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle rn after the camp tour. Scouts that did not complete swim checks prior to camp will need to change into swrm trunks for the camp tour. Remember that a shirt, and shoes with covered heel and toe, must be worn while in camp. The Camp Guide will take the pack on a tour ofcamp, pointing out camp landmarks and the various program areas. There are a couple ofrequiredstops, such as the Aquatics area, and the Dining Hall. Even if the pack has completed swim checks prior to camp, they still must visit with the Aquatics Staff for safety procedures. It is also a good idea to stop by the Quartermaster to pick up a fireguard chart and other equipment you may need in your campsite. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout uniform is required for all evening meals and campfires. 9'•Leaders' meetings A meeting ofkey leaders will be held on the afternoon ofthe opening day. At this meeting, members ofthe camp staff will give an overview ofcamp policies and procedures, and special program activities that will be offered during the week. Also, an opportunity will be provided to answer questions. ln addition, leaders' meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask The recheck is to make sure that no questions, and get updates on any special events going on in camp. significant changes have occurred since The daily newsletter will be distributed at this meeting. the physical examination was given. A buddy tag will be issued for each person with a health form. The health recheck will occur shortly after arrival, so all members are encouraged to arrive at camp at the same time. The Cubmaster should account for any Scout or adult who will amve late. Cub ScoutJWebelos Resident Camp Leader' s Guide 'it 2013 �t --------------------------------------------------------------------€) •; • Quartermaster In addition to what is :in the campsite, the camp provides equipment through the camp Quartermaster. The Quartennaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools andAmericanllags are available for checkout. These items must be retumedclean and in good condition-before the pack checks out at the end of their session. Packs are welcome to bring their own items {as listed above) from home. Ji~ Tentage Generally speaking, all packs wilt be housed in standard two-person wall tents. These tents have wooden floors with steel beds and vinyl covered mattresses. If your pack wants to bring its own tentagc to camp, this is permitted. Two-deep leadership rules still apply and adults cannot stay in tents with Scouts. The only possible exception is when a parent stays in the tent with his or her son. If your pack chooses to bring a portion of its own tents, please be sure that you communicate this to the resident Camp Director, as space for these tents can become a consideration. If a Scout or leader plans to util ize his or her own tents for lodging, they should have the tent labeled •'NO Flames In Tents." This can be stenciled on the tent or on a place card in front of the tent. . Uniform The official Cub Scout summer field uniform is recommended for wear by both youth and adults while :in camp. This unifonn-commonly referred to as Class A uniform-is to be worn to supper each evening and to campwide activities such as campfires and Vespers. The Class B uniform consists ofScout shorts and a Scouting t-shirt and may be worn at all other times during camp. Since the uniform is worn so much, here are a fow tips to help it stay fresh longer: • Don't wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchiefand slide (ifworn) in the san1e place each ti.me so they won't get lost. • It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all session. • Dining Hall With everyone visiting three times a day, the dining hall is the most popular place in camp. Before each meal, packs line up in formation on the parade ground outside ofthe dining hall. The Officer ofthe Day, from the staff, will take roll call of the packs, lead grace, and at the morning and evening meals, lead the flag ceremony. Scouts and leaders should wear their complete Scout uniform to supper to retire the colors. 2013 ~ After the meal, the Officer of the Day usually has some important announcements for the camp. We askthat all Scouts remain inthe dining hall until dismissed by the staff The waiter system is used in the dining hall for setting the tables and cleaning up after meals. It is in1portant to stop at the dining hall during the camp to ur for a demonstration of how the waiter system works. Some people have special dietary needs. We will work the best we can in accommodating these needs with the food that we have available. Dietary supplements should be brought from home for specific dietary requirements. lft Commissioner Staff After your Camp Guide finishes helping you check in, the camp commissioner will be your main resource for campsite needs. The Commissioner staffwill stop by the campsites each day to visit and will make sure you have all the supplies and equipment that you need. If there is something broken ormissing in your site, they will work to see that it is fixed or replaced. You Cub Scout/Webelos Resident Camp Leader's Guide �@----------------------------------------------------,•. . . Telephone can also mcctwith your Commissioner at the morning leaders' meeting. In addition, Commissioners arc knowledgeable about the program and can answer questions or help you pla.n pack activities. Should someone at camp need to be contacted, the telephone number is 870-257-4935. Thistelephoneis located in the camp office and is manned from 9:00 + Showers and Facilities Hot showers are available at the Central & Eastshowerhouses. a.m. until 5:00 p.m., with the exception of The central showers accomodate adult malesl females and youth. In lunch. There may be a staffmember in the orderto adhere to youth protection policies, adults are not allowed to office in the evening or at other times as well. Pleasenote, however, that this is the take showers with youth under any circumstances. camp's business phone and parents will not Dedicated showers for female Scouters are located at the central & east shower facilities. Some campsites have built-in cold be able to talk to their children. The staff member will take a message and deliver it showers. at the next meal. Emergency messages, of course, will be delivered as soon as possible. Y Trading Post The Trading Post-located in the middle of camp-stocks a variety of items, such as camp memorabilia (patches, mugs, t-shirts, etc.), program supplies and concession items. The Trading PO'St is open during the day and evening, except at meals and duringcampwide activities. It is a popular place for Scouts and leaders to get a snack and relax. Visa and MasterCard are accepted; however, ATM and debit cards are not. Postal mail Scouts may receive mail at camp. Please send mail addressed as follows: • •;,- Lost & found Kia Kiina Scout Reservation Pack Number, Scout's Name 629 KiaKima Trail Hardy,Arkansas 72542 Acentral Jost and found area is located at the Trading Post. 1f you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, theAquatics area has a small lost and found area. At the end ofresident camp, all lost and found items will be boxed and stored. After camp closes for the Please be sure to include the summer, lost and found items will be kept until November 1. To Seoul's pack number on all mail; this will make it easier to recover lost items, Scouts should clearly marktheir make it much easier to route the mail to personal possessions with their name and pack number. the properrecipient. Also include a retun1 address on all mail in case a leuer arrives A FEw HELPFUL Tws at camp after the Scout has leil. Mail FoRA COMFORTABLE service is dependable; however, for such Al'lD SAFE CAMPING Ext>ERIF.NCF. a short session as resident camp, it is recommended that paren1.S mail their letters + Wear closed-toed & closed heeled shoes before the Scout arrives. A letter or • Use insect repellents containing DEBT or Permetbrin postcard can take from two to four days Cany flashlights when walking at night • to reach camp. Any letters or packages + Shake out clothing and shoes before wearing them that contain currency or valuables should Keep food out of tents • Check for·tick bites daily • be insured. Cub ScoutJWebelos Resident Camp Leader's Guide 9 2013 �• ·-· • Kia Kima Website The official Internet site for resident camp and for Kia Kima Scout Reservat ion provides the latest updates about preparing for camp. This is an excellent resource for parents, leaders and Scouts. www.kiakima.com Leaders will find information about summer camp, registration and last-minute updates. Parents will be able to find out how to send mail to their son during the week. Scouts can find a list ofwhat to bring to camp and helpful hints. ; Visitors Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Arriving after activities have started may cause visitors to wander around camp for hours before connecting with their party. Scouts will be involved in sessions until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately9:30p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night's sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the camp-wide speed limit isl 5 mph. lf desired, visitors may eatin the dining hall. Visitors may purchase tickets for their meal from the Administration Building as they enter camp. The visitor meal price is $5.00 for adults, $3.00 for children under the age of 12 and children under the age of6 each for free. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. .ln addition, they should notify their Scout's Cubrnaster, who will make an-m1gements with the dining hall manager. Visitors at any time should check in at the Administration Building. There are no facilities at Kia Kima to allow visitors to stay overnight. 2013 Ji' Cub Scout/Webelos Resident Camp Leader's Guide �'ft Daily Schedule 'i' Vespers Each day follows the same schedule shown on page 13. The schedule may vary for check-in and check-out. On opening and closing day the evening activity isacampwidccampfirc in the campfire arena starting at 8:30 p.m. Everyone in camp is expected to attend and wear his or her Scout uniform. There arc a variety of activities available to choose from on the other evenings. Vespers is a short fellowship service held on the first evening of camp. Vespers is held at the Chapel, located above the campfire arena. Everyone is encouraged to attend. Members of the Commissioner staff will conduct Vespers services, with assistance from visiting clergy. Scouts and units may volunteer to assist with Vespers by notifying the camp administrative staff before arriving at camp. Scouts who are working on a religious award are especially encouraged to do so. n Cub Scout/Webelos Resident Camp Leader's Guide F.- & chaplain Wolf, Bear & Webelos Please rca1izc that the age and rank ofeach Scout in your pack needs to be carcfu11y examined before registering for programs. Take a close look at the Program Pre-registration form and be sure to register your Scouts for the correct program for resident camp. In other words, think now as ifyou arc in June, 2013 already. Your current Tiger Cubs will now become Wolves. Wolves become Bears and so forth. 2013 �------------------------------====® •• Campfires Resident Camp Daily Schedule Campfires bring out the spirit and fun ofcamp. We have two campfires planned for Resident Camp. Saturday and Wednesday nights will feature grand opening campfires for each session. lt will kick offthe session with an exciting beginning. Songs, cheers, stunts, and the chance to meet the whole staff will be just a few ofthe treats in store. On Monday and Friday nights, we will have our closing campfires. Awards and many neat activities are also planned for these campfires. Visitors are encouraged to attend these can1pfires. All campfires staitat 8:30 p.m., and should conclude around 9: 15 p.m. Any visitors in camp should plan to depart after the campfire show ha<; ended. 7:00 Breakfast 7:30 Assembly 8:00-8:35 Campsite Cleanup 8:35-9:45 First Session 10: 10-11 :20 Second Session 12:00 Open Lunch 1:00-2:10 Third Session 2:35-3:45 Fourth Session 3:45-5: 15 FreeActivities 5:30 Assembly 5:45 Supper After Supper EveningActivities 10:00 Tapps 2013 ,;. Cub Scout/Webelos Resident Camp Leader's Guide �~------------------------------------------------------- F1 All the stuff to do while , you're at camp B,, Wolf program activities Ar chery -Suouts will have a uhanccto shoot bows and arrows and complete Elcutivc 20c and the Archery Belt Loop. BB G uns - Scouts will get a chance to shoot and complete Elective 20n and the BB Gun Belt Loop. C limbin g-Scouts will h<tvethe opportunity to climb on the climbing tower at Kia Ki ma. Note: Cub Scouts can only climb, they cannot rappel. Tools-Achievement 5 Tools for Fixing and Building. Scouts learn lww to use several basic tools like hammers, screwdrivers and pliers. F is h in g- Scouts will get to fish in the Spring River and earn Elective 19 and fishing Belt Loop. Nature - Scouts wi 11 visit the N ature Lodge at camp and learn about the environment around them while completing Achievement 7 Your Living World, 1Oc and Elective 14b, 14d, 18g. Aquat ics- Scouts will swim in John Cooper Lakeand complete Achievement lh and Elective.20b. ~ff Knots - Scouts will learn the basics ofrope work. Elective 17 Tie It Right. ~ Other Achievements !Of IOc 1lc l 8f Attend a live program with your parent at the campfire Arena. Make an article of American Indian clothing. Learn the words of three Cub Sc(>Ut songs at meals or during the campfire program. Take part in two summertime pack events (Resident Camp counts as one event). Cub ScoutJWebelos Resident Camp Leader' s Guide ~ 2013 �------------------------------------------------------~ Bear program activities Archery - Scouts will have a chance to shoot bows and arrows and complete Elective 20a and thcArchcry I3clt Loop. BB Guns - Scouts will get a chance to shoot and complete BB Gun Belt Loop. C limbin g- Scouts will have the opportunity to climb on the climbing tower at Kia Ki ma. (Note: Cub Scouts ca11 only climb, they cannot rappel.). Too ls-Scouts will learn how to use a variety of tools and complete Achievement 20a. N atu re-Scouts will visitthe Nature Lodge at camp and learn about the environment around them while complctingAchicvcmcnl 5 Sharing Your World with Wildlife. Boating - Scouts will get to use rowboats and canoes on John Cooper Lake and complctcAchicvcmcnt l lb and Elective 5c. Swimming - Scouts will swim in the lake and complete Elective 19. Knots- Scouts will learn the basics ofrope work and complete Achievement 22 Tying Tt All Up. Other A chievements I Oa 1 Ie 12a 12d Tf you are <I Resident Camper with a parent then you achieved this. Got a physical examination prior to Resident Camp. Go qu11ping with your fami ly. Attend an outdoor event with your family. 2013 ~ Cub Scout/Webelos Resident Camp Leader's Guide �~----------------------------------------------------~ Webelos program activities Please select your activities from the list below. First year Wcbclos may select up to four activities. Second year Wcbelos will select 3 activities and will be enrolled in Iloy Scout 101 as the fourth activity. Aquanaut- Get ready to get well Whether jumping ii1to water over your head, learnmg to float, or getting the chance to cool off on a hot summer day, you'll love being an Aquanaut Naturalist - If you like watching wildlife, then Kia Kima is the place for you. You wiH get the chance to study creatw·es and plants in the wild and see much of camp at the same time. Readyman- Don't Panic! This badge will teach you exactly what to do when an emergency arises. Forester- Identifying trees and learning their uses is part of the job or being a forester. Enjoy hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Athlete This activity badge will give Wcbclos the opportunity for a little homework. Webelos will record their progress on certain exercises for a period of 30 days. Scouts will also learn what it means to be "Physically fit" . e A rtist Do you like to make things? Artist activity badge will give you an opportunrty to draw and build! You will use your own creative juices to create masterpieces. Outdoorsman- Ouldoorsman Activity badge requirements arc fun and give Webelos an opportunity to learn about camping and the out-of-doors. Geologist Rocks and Minerals and how the earth is put together makes this activity badge exciting and challenging. Sportsman- Develop your skills in the sports world. Leam the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Engineer- Scouts will lcam the basics of engineering and work on projects including: eonstrncting a bridge model, complete an electrical circuit, and even build their own catapult! Handyman- Scouts will learn many skills that will make them handy around the house. Some of these skills mclude: changing a tire on a car, how to change a light bulb, and maintaining a bicycle. Scientists know about the laws of' nature that explain much about the world and the universe. They continue to learn by experimenting, and they make discoveries. Jloy Scout 101 This session will be taught to all second year Wcbclos that attend resident camp. During this session, second year Webelos will work on activities that will prepare them for a Boy Scout troop. Activities may include, pitching a backpack tent, primitive fire making, foil pack cooking, simple knots and much more! Cub Scout/Webelos Resident Camp Leader's Guide ~ 2013 �------------------------------------------------------<!D $ World Conservation Award Bold means Scouts can complete it at camp. As a Wolf Cub Scout _Complete WolfAchievement #7 - Your Living World. _Complete all Arrow Points in 2 ofthe following 3 Wolf Electives: • 13-Birds • 15 - Grow Something • 19 - Fishing _Participate in a den or pack conservation project io addition to the above. As a Bear Cub Scout _Complete Bear Achievement #5 - Sharing Your World with Wildlife. _Complete all requirements in 2 ofthe following 3 Bear Electives: • 2- Weather • 12 - Naturc Crafts • 15 - Water and Soil Conservation _Participate in a den or pack conservation project in addition to the above. As a Webelos Scout _Earn the Forester Activity Badge. _Earn the Naturalist Activity Badge. _Earn the Outdoorsman Badge. _Participate in a conservation project. The Nature Lodge Staff will coordinate Conservation Projects during Twilight Activities for all who are interested. 2013 ~ Cub Scout/Webelos Resident Camp Leader's Guide �•i' Personal equipment Jit What to bring • • • • • • • • • Other than the basics, different people and packs wi ll bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. Ifyou want to spend the afternoon fishing on the edge ofthe lake, don't forget your fishing pole and tackle box. + • Unit equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • • • • • • • • • • Packilag Den11ags Lanterns 8xl0 Tarp Water hose Water bottles • • • • • • First aid kits Bow saws Rope Brooms Lawn chairs T-shirts • • • • • • • • Ice chest full of favorite drinks (water is the best) Camp stove and coffee pot Rank book so things can be signed off at camp Complete Scouttmiform NOTE: Ice will not be issued at camp for campsite use. Bags of ice will be available for purchase at the trading post. Cub ScoutJWebelos Resident Camp Leader' s Guide Jit 2013 • • • Shorts or long pants Underwear Sunglasses Sweater or jacket Extra shoes or boots Sunscreen Poncho or rain gear Notebook/pencil or pen Watch (very important) Wallet (extra spending money) Washcloth and towel Toilet articles (soap, shampoo, toothpaste, etc., no glass bottles) Flashl ightwithnewbatteries Sleeping bag or sheets & blankets Alarm clock (optional)(battery operated) Footlocker, suitcase or backpack Bicycle & helmet (optional) Swim trunks Socks Hat, if desired Camera Insect repellent (containing D EET or Pennethria) �--------------------------------------------------------~ Iii Tips Tip 1--A daypack (book bag) is recommended to help keep things together while hiking aroWld camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trW1ks offthe other dry items in the pack. Tip 2- Flip flops are good while in the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries are serious at camp due to the high level ofwalking and can result in a trip home-or worse-to the hospital. Tip 3- Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4- With the heat and humidity ofJune, it would be advisable to have a change of clothing for each day ofthe session. ti' What not to bring Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts ofAmerica. We recommend that items such as radios, MP3 players, electronic games and other electronic devices not be brought to camp. Resident camp is an outdoor experience, and these items are not appropriate to that expenence. Finally, alcoholic beverages and illegal substances of any kind arc strictly prohibited at camp. 2013 'i' Cub Scout/Webelos Resident Camp Leader's Guide �®---------------------------------------------------- Fun stuff you can do at camp! There is plenty for packs and individual Scouts to do at resident camp. Some activities have been scheduled by the resident camp staff: and are open to all Scouts and leaders. Others may be done by the pack as a whole. See your Commissioner for more details. If you want to go beyond the confines of the established campsite, several hiking trails are available. Be sure two adult leaders in the pack go with you, using the buddy system. Hike in groups of at least three Scouts and leaders. And ifyou'djust as soon be all wet, the Aquatics area offers free boating (and an occasional free swim). Check with theAquatics staffto find out the requirements for taking out a boat, or talk to your Commissioner. Other activities such as BB shoots, climbing, archery, waterslide, Iceberg, games, and crafts may be available as well. Information about special activities will be distributed at the leaders' meeting, or again, ask your Commissioner. Cub Scout/Webelos Resident Camp Leader's Guide F.t 2013 �------------------------------------------------------~ .l! ! I. Y Coming and going The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the session to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Buildingwith our staff, while being accompanied by an adult from the pack to authorize the departure. Pack leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout's well being and protection, the Cubmaster should contact the Resident Camp Director. Leaderswishingtovisittown for supplies should sign out at the Administration Building. 2013 + Cub Scout/Webelos Resident Camp Leader's Guide �(§)______________________________________________________ + check-out The checkout procedure will begin on Wednesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Activity records and health forms will be given to each unit at the concluding break.fa.st assembly. Aller breakfast, the pack will return, with the Camp Guide, to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The Camp Guide and Cubmaster will conduct another inventory to make sure that no eq uipmenthas been misplaced or damaged during the session. Borrowed equipment will be returned to the Quartennaster, and the Camp Guide will inspect.the site to be certain that it is clean. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp to complete the check-out procedure. The check-out process at a glance Y' Paperwork The packwill receive a packet at breakfast containing health forms and program materials. Review this before you leave to make sure that it is all correct, and that it all belongs to your pack. J$1 Campsite Return to the campsite with your Camp Guide. Pack up all your gear and clean up the site one last time. Remember that other units will be using this site in future weeks . • •; • Trash Bag up all trash and take it to the dumpster oh the way out -t: l; i Quartermaster Return any borrowed equipment before you leave camp. ''9 "Y' Administration Building Before leaving camp, stop by the Administration Building to take care ofany last-minute paperwork, settle any debts~ and take care ofany other business. Cub Scout/Webelos Resident Camp Leader's Guide ¢ 2013 �------------------------------------------------------€:> ~- How to get to ' Camp Kia Kima GPS Coordinates N 36.34450531° W91 .59223171° ) _/ / OM ltia JC.lma Sc:out R•••rvati on • I 'l /'"". , ,, J I - I 1 I t'O ~h:.:_a ighland Fauru Alli Flat - 2013 'i' Cub Scout/Webelos Resident Camp Leader's Guide �~------------------------------------------------------ ~ l!:Jct l'attdrr .• . ~ I I I 1-1 r~ ~t I I -liOP' ''- ...... i\-~u Cl~ -~ LOW£R MEAPOW , ,, ... .,. tf7 ·- VflllYN fot ~ !f11ff tadu Cub Scout/Webelos Resident Camp Leader's Guide F.t 2013 �~~--~!!""""!!!--------------------------------------------~ Notes Use this space for all those last-minute reminders you'll neet to make yourself. 2013 ~ Cub ScoutJWebelos Resident Camp Leader's Guide �BOY SCOUTS OF AMilRICA   � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Dear Leaders, Resident Camp for 2013 will be held on June l st--June 4th and June 5th--June 8th. We are really excited about our theme! We would llke to thank Mike Womack and Greg Cravens once again for volunteering their time to bring our characters to life. In 2013 we will continue with two separate resident camp sessions for your convenience. You may choose which three day session you would like to attend. This Leaders' Guide was assembled and organized to help you plan a successful summer camping experience for every boy in your Pack. As you can see, there is truly something for everyone. Each boy is welcome at Kia Kima, and in fact, these boys are why we are here, standing ready to help guide you in your summer camping efforts. We hope each boy in your unit gets every opportunity to attend this year's camp. We encourage you to get fully involved in this year's Pirate theme. Many Packs will come to camp equipped with props, costumes, table decorations and many more spirit items that reflect this theme. This will only add to the rich experience that will be provided. Sincerely, CJ:~~ Program Director Chickasaw Council, BSA - ~ Table of contents ' Camp Fees & Reservations page 2 ~--~~~~~~~~~~~~~~~~~~~~~~~~~~ ' Safety & Registration Procedures Registration Medical forms Tn case of an emergency f ire safety fit, Gen cra llnfo rmati· on Correspondence Transportation & parking Check in Trading post Visitors Program Information Daily Schedule Wolf, Bear & Webel'os Re!-.i dcnt Camp Daily Schedule Wolfprogam activities Bear program activities Webclos prof;,JTam activities World Conservation Award What To Bring To Camp What to bring Unit equipment Personal equipment Tips What not to. bring Twilight and Free Time Activities Check Out Maps Coming & goitig ChcckOut ChcckOut process al a glance page 3 3 4 4 4 page 6 7 7 8 10 11 page 12 12 12 13 14 15 16 17 page 18 18 18 18 19 19 page 20 page 21 21 22 22 pages 23 & 24 CD~------------------------------- ( There are 2 Sessions to choose from: Session 1 June 1-4 Session 2 June 5-8 Campsite requests can be made by filling out the camp application and placing a$50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. This form can be found atwww.kiakima.com or at the Council office. Ji•camp fees The resident camp fee is $130.00. The camp fee includes a camp patch and t-shirt for each Scout. Please note that we '\ Resident Camp Fee Schedule Cub Scouts $130.00 Webelos $130.00 Adults & Siblings $80.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces at final checkin. Cub Scout/Webelos Resident Camp Leader's Guide 'it 2013 A Packs are required to make a deposit of $30.00 per Scout by March 15th. An additional $50. 00 is due by May 17th, and the remaining $50.00 should be paid after arriving at resident camp. can not offer refimds for Scouts who leave camp early. The complete Registration Packet is available at www.kiakima.com. A portion ofthe fee is due with each step ofrcgistration. The first payment is due with the "Pack Count Form" which allows us to plan forthe size of each pack. Packs arc required to make a paymentof$30.00 per Scout by March 15th. It is possible to add Scouts after this with permission from the Resident Camp Director. This $30.00 payment is nonrefundable, but will be used as payment toward the camp fee. The next payment is due with the second step. An additional $50.00 deposit per Scout is due with the "Financial Preregistration Form" and is due by May 17th. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders' fees arc due by check-in. Please allow plenty of time for mailing or bring them with you in person. The ''Financial Summary Fonn"will assistyou in figuring the amount due. Detailed instructions of the registration process arc included in the Registration Packet. The registration packet is scperate from this booklet. -----------------------------CD Packs should plan to arrive at Kia Kima for resident camp between 1 :00 PM and 3:00 PM on the opening day depending upon their session. 'i' Registration Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed in the registration packet. Additional help, along with last minute updates and tips can be found on our website at www.kiakima.com. J;• Confirmation & Changes When we receive your " Financial Preregistration Form'', we will send you an email that will include a usemameand password forouronline registration system. This system will be used to register your Pack's first and second year Webclos for camp activities. Online registration will not be available until after April 15th. The following steps should be followed: I. Webclos will be registered individually, but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webclos will be permitted to attend a class without an accompanying adult 2. Webclos may register for any of the Webclos activities. Leaders should pay special attention to the differences between the activity badges offered. 3. Wolves and Bears will be assigned walking groups (generally no more than 20 per group) and will participate in a prestructured program. Operation Hours-After May 27th, the camp will be in operation and staff will be available in the office to answer any of your questions. Please use the number in the table below. Resident Camp address Kia Kima Scout Reservation 629 Kia Kima Trail Hardy,Arkansas 72542 Phone: 870-257-4935 Fax: 870-257-4714 E-mail: director@Jdakima.com NOTE: Do NOT use the address above in your GPS. Please refer to the map in the back of this guide for travel suggestions. Service Center address Chickasaw Council 171 S. Hollywood Memphis, TN 38112 901-327-4193 Fax: 901-327-2010 2013 ~ Cub Scout/Webelos Resident Camp Leader's Guide r< D~--------------------- 1 Medical Forms Jf' Safety All Scouts, leaders, and siblings attending camp must have a completed "Annual Health andMedical Record" form. Youth participants and adults should use the new newest fonn. These forms are available under theF orms link m1der the Volunteer button at www.chickasaw.org. It is recommended thatPartsA,B andC ofthe Medical Form be completed including the examination by a medical professional. However, properly completed Parts A and B will suffice. Please keep in mind that the Medical Form process is designed for each participant's personal safety. Due dilligence on this process could make the di1lerence between a great experience or a poor one. Older versions of the medical fonns cannot be accepted. Each Scout, leader, and sibling will have a health recheck alter his or her arrival as part of the check-in procedure. The Pack's medical forms will be kept on file for the Session with the camp's Health Officer. They will be returned to the Cubmaster at the end of the Session. Even if a leader or participant is arriving late in the session all e1lorts should be made to have that person's health history with the Pack during check-in, so that the Health Officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to resident camp, and they were notable to give the health forms to the leader before camp, then they will need to give these forms to the Health Oilicer upon arrival in camp. Please make arrangements for physical examinations before SLUnmer camp. Any participant who does not have a completed health form will be restricted from all camp activities until an examination has been given. There are no provisions for an exaniination to be given at camp. Also, make sure that each health fo1m has been signed by all patties in the appropriate places. Please keep a copy of each Scout's physical for your records. Cub ScoutJWebelos Resident Camp Leader's Guide Fyt 2013 While we want every Scout to have a fun and exciting stay at resident camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and sate experience. ~ n In case of accident or emergency Kia Kima 11as a Hea1th Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. ln addition, Kia Ki.ma has a working arrangement with physicians from the surrounding communities for the treatment of more serious cases. If this kind of treatment is required, the Scout's parents will be notified by telephone, and their wishes concerning treatment will be respected. If such atrip is required, weaskthatoneof the Scout's leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. At the health recheck, the camp reserves the right to refuse admittance to any Scout or leader who, in the opinion of the Camp Director and Health Officer, has any physical or medical problem that could present a hazard to his or her personal safety or the safety of others. If a Scout or leader has any special medication, it may be kept in the Health Lodge. ~ Jii Fire Safety Kia Kima has a fire and emergency alann system. This system will be explained at the leaders' meeting on the first evening you are in camp, and a test of the system will be conducted early in the ------------------------------~<D session. Somefirefightingequipment f=l-:::-----:--~-:-~------------- (rakes, shovels, fire buckets) is Y Camp rules & hints available in each campsite, or from the Quartennaster. lf there is an • emergency, this equipment will be used by members of the camp staff. • This equipment is not to be used by Scouts. Scouts do not fight fires • under any circ1unstances. Under no circumstances shall flames of any kind be used in • any tent. If a Scout or leader plans to utilize a personal tent for lodging, • they should have the tent labeled "NO Flames in Tents." This can be stenciled on the tent or on a place • cardinfrontofthetent. Flashlights or battery-powered lanterns-which do not pose the threat of fire or • asphyxiation-are the only acceptable light for use in tents. + Liquid & LP Fuels • Liquid-fueled equipment • (kerosene, gasoline, white gas, etc.) is to be used only by adults. Lanterns or stoves may be used at campsites, under adult supervision. Empty propane cylinders should be taken • home with the pack and not placed in fireplaces. or trashcans, as they may explode when heated. ~------- ' Dangerous Wildlife • Kia Kima is a Wilderness Setting. While visiting the out-ofdoors, it is common to encounter • various forms of wildlife. Dangerous wildlife at Kia Kllna could include: venomous snakes, spiders, ticks, etc. Bites from these animals • are extremely rare but precautions should be taken. We will list a few tips to keep you comfortable at camp. No riding in the back of trucks. All Scouts riding in a vehicle should have a seat belt and be fastened in. Throwing things at camp, like rocks and sticks, is not pennitted, especially around the lake area and along the river banks in camp. Running in camp should be limited to the open fields and play areas. Kia Kima does not have many flat or level areas on which to run. Roadways and paths are not designed for running. No open-toed shoes like flip flops or sandals except in the shower facility. Bate feet are limited to three places: behind the fenced-in area at the waterfront, in the shower, and in the bed. At all other times, you should have your shoes on. The buddy system means two or more Scouts go everywhere in camp together. Cubs and Webelos should be aware of where their buddy is at all times. Scouts should not be sent to the campsite alone, or on any trip out of a leader's view without a buddy or a leader. Camp is a big place and Scouts often get turned around while walking a common trail, even if they have traveled that way many times before. Any campfire started in the campsite should be completely extinguished before leaving the site for any reason. Unattended fires in camp can be very dangerous. Try to keep knife use to a minimum. Open knives in crowded areas and walking with an open knife pose great dangers. lndividuals who have knives should be considerate of others and use those knives safely. Please do not cut live trees, no matter how big or small they are. Walking sticks are sold in the camp Trading Post, or may be made, from limbs or trees that are already dead and down. Please do not disfigure the trees, bushes, or shrubs. If you dig holes for anyreason, please fill them in when you are finished. Leaving open holes in activity fields and campsite areas poses a tripping hazard Please do not hang wet clothes inside your tent. Also, do not attach clotheslines to the tent .• as these put stress on the tent and can cause it to fall down. Clotheslines in can1psites should be hm1g with coloredorwhitecordandashighofftheground as possible to avoid Scouts or leaders walking into them. Please remove any clotheslines that you hang up before leaving camp. If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled "NO Flames in Tents." This can be stenciled on the tent or on a place card in tront of the tent. No riding in the back of trucks. For their own safety, Scouts are not permitted to ride in the beds of pickup trucks. 2013 ~ Cub Scout/Webelos Resident Camp Leader's Guide <D------------------------------------ ' Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. space provid es meals, tentage, and an official resident can1p patch. The official leader count for the unit will be the num ber of additional leader-sp aces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying di1Ierent parts of th e session. For example, one leader might stay the first night and anoth er the second or third. In that the two leaders do not stay in camp at the same tim e, they use only one adult- space and pay onl y $80.0 0. They will, howeve1~ only receive one patch for the one adult-spa ce. Additional patches are available for purchase from th e Trading PosL The general rule is that the unit needs to pay for the maximum number of adults stay ing in camp at any one time . n: how ever, additional leaders will be in camp for 011ly one or two days and do not wish to pay for th e entire session, th ey may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high rat io of adults to Scouts may be contacted by our Administrative staff to ensure that there is enough tent space for everyone. Cub Scout/Webelos Resident Camp Leader's Guide Fye 2013 For units bringing 5 or more Scouts the unit leader and one assistant may attend camp at no charge. ----------------------=----------{[) 'V' Correspondence + Transportation All resident camp correspondence and registration material should be sent to the Council Office until the middle ofMay. After May 24th all correspondence should then be sent directly to camp. The addresses for both locations are listed on page3. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than one week prior to your arrival at camp. Fax and email service is available24 hours a day for your convenience. Registration Procedures Step 1 Submit the Resident Camp application along with a$50 deposit to secure your campsite at Kia Kllna. Please keep in mind that some sites may already betaken. Step2 By March 15th, secure a deposit of$30 per Cub Scout planning to attend resident camp. Payments can be made at the Scout office (payments cannot come from individual families. Please pay as a group). Be sure to fill out the corresponding paperwotk in the registration packet.After this deposit is received, your unit will be granted access to the online registration system. The online system will not go live until after April 15st. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to lake. Cub Scouts will be registered as either Wolves or Bears for assignment to the appropriate walking group. Step3 By May l 71h, submit your second individual deposit of$50 per Scout to the Scout office. Submit your t-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-sillrt. Packs that do not submit T-shirt sizes :tnay purchase them in the trading post. Packs have an option of taking their swim test prior to arriving at camp. This is encouraged as it will expedite your check-in process. Step 4. Remaining balance can be paid at check-in. Free adult space earned will be credited at this time. & parking Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer-whether it is covered or uncovcrcd'---is against the pol icy of tnc Boy Scouts of America, as well as poor judgment. In addition, units visiting Kia Kima from other councils arc respons ible for attaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is the area to the northeast of the Administration Bwlding. Vehicles arc not to be parked in the campsite during the week. Packs arc encouraged to leave a trailer in the campsite in order to store gear. A locking box wi 11 provide a place to secure and safeguard gear. Jn addition, there are some localized parking areas provided for unit vehicles that may be more wnvenient for some campsites. These areas are marked on the camp map atthe end of this guide. To keep traffic in camp to a minimum, only camp vehicles will be allowed to operate during sessions. Pack vehicles will be allowed into camp during check-in and check-out for the purposes of loading and unloading of personal and pack equipment. While driving in camp, please observe the camp speed limit of 15 miles per hour. No vehicles wi ll be allowed to operate in camp or be parked in the campsite after check-in without permission of the Resident Camp Director. The only exception is that driving will be allowed to Camp Cherokee for aquatic activities. 2013 ~ Cub Scout/Webelos Resident Camp Leader's Guide <D---------------------------- -i. J; t Arriving Packs should plan to arrive at Kia Kilna between 1 :00 p.m. and 3 :00 p.m. on your session's opening day. No one will be available to handle early arrivals. 'i' Check-in Upon arriving at camp the first thing the Cubmaster should do is report to the Administration Building to meet the camp administrative staft: At this time. the Cubmaster shouldhave a final count of Scouts, adults and siblings; Scout schedules; and any unpaid fees as determined on the Financial Summary Form. A Camp Guide will be assigned to assist the unit through the check-in process. The guide and the assistant leader will take the unit to the assigned campsite to begin setup and for the health recheck. The assistant leader should have the medical fonns and, if swim checks were completed prior to camp, the Swim Check form. Everyone, youth and adult, must have a current health form. There should be a written explanation for any boy who needs special medical treatment. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health recheck will occur shortly after arrival, so all members are encouraged to arrive at camp at the same time. The Cubmaster should account for any Scout or adult who will amve late. ti• Camp tour The Camp Guide will take the unitto the campsite. All personal and unit equipment will be unloaded, and vehicles returned to the parking area. The Camp Guide and the unit leader will take an inventory of all equipment in the campsite. If any equipment is damaged or missing (holes in tents, damaged beds, etc.) the Camp Guide will note it and report it. The Camp Guide will also report the number of tents in the site to ensure that each person has a place to sleep. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle rn after the camp tour. Scouts that did not complete swim checks prior to camp will need to change into swrm trunks for the camp tour. Remember that a shirt, and shoes with covered heel and toe, must be worn while in camp. The Camp Guide will take the pack on a tour of camp, pointing out camp landmarks and the various program areas. There are a couple ofrequiredstops, such as the Aquatics area, and the Dining Hall. Even if the pack has completed swim checks prior to camp, they still must visit with the Aquatics Staff for safety procedures. It is also a good idea to stop by the Quartermaster to pick up a fireguard chart and other equipment you may need in your campsite. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout uniform is required for all evening meals and campfires. 9'• Leaders' meetings A meeting of key leaders will be held on the afternoon of the opening day. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Also, an opportunity will be provided to answer questions. ln addition, leaders' meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. The daily newsletter will be distributed at this meeting. Cub ScoutJWebelos Resident Camp Leader's Guide 'it 2013 t --------------------------------------------------------------------€) •; •Quartermaster In addition to what is :in the campsite, the camp provides equipment through the camp Quartermaster. The Quartennaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools andAmericanllags are available for checkout. These items must be retumedclean and in good condition-before the pack checks out at the end of their session. Packs are welcome to bring their own items {as listed above) from home. Ji~ Tentage Generally speaking, all packs wilt be housed in standard two-person wall tents. These tents have wooden floors with steel beds and vinyl covered mattresses. If your pack wants to bring its own tentagc to camp, this is permitted. Two-deep leadership rules still apply and adults cannot stay in tents with Scouts. The only possible exception is when a parent stays in the tent with his or her son. If your pack chooses to bring a portion of its own tents, please be sure that you communicate this to the resident Camp Director, as space for these tents can become a consideration. If a Scout or leader plans to util ize his or her own tents for lodging, they should have the tent labeled •'NO Flames In Tents." This can be stenciled on the tent or on a place card in front of the tent. . Uniform The official Cub Scout summer field uniform is recommended for wear by both youth and adults while :in camp. This unifonn-commonly referred to as Class A uniform-is to be worn to supper each evening and to campwide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting t-shirt and may be worn at all other times during camp. Since the uniform is worn so much, here are a fow tips to help it stay fresh longer: • Don't wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide (if worn) in the san1e place each ti.me so they won't get lost. • It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all session. • Dining Hall With everyone visiting three times a day, the dining hall is the most popular place in camp. Before each meal, packs line up in formation on the parade ground outside of the dining hall. The Officer of the Day, from the staff, will take roll call of the packs, lead grace, and at the morning and evening meals, lead the flag ceremony. Scouts and leaders should wear their complete Scout uniform to supper to retire the colors. After the meal, the Officer of the Day usually has some important announcements for the camp. We ask that all Scouts remain in the dining hall until dismissed by the staff The waiter system is used in the dining hall for setting the tables and cleaning up after meals. It is in1portant to stop at the dining hall during the camp tour for a demonstration of how the waiter system works. Some people have special dietary needs. We will work the best we can in accommodating these needs with the food that we have available. Dietary supplements should be brought from home for specific dietary requirements. lft Commissioner Staff After your Camp Guide finishes helping you check in, the camp commissioner will be your main resource for campsite needs. The Commissioner staff will stop by the campsites each day to visit and will make sure you have all the supplies and equipment that you need. If there is something broken or missing in your site, they will work to see that it is fixed or replaced. You 2013 ~ Cub Scout/Webelos Resident Camp Leader's Guide @----------------------------------------------------- can also mcctwith your Commissioner at the morning leaders' meeting. In addition, Commissioners arc knowledgeable about the program and can answer questions or help you pla.n pack activities. + Showers and Facilities Hot showers are available at the Central & Eastshowerhouses. The central showers accomodate adult malesl females and youth. In orderto adhere to youth protection policies, adults are not allowed to take showers with youth under any circumstances. Dedicated showers for female Scouters are located at the central & east shower facilities. Some campsites have built-in cold showers. Y Trading Post The Trading Post-located in the middle of camp-stocks a variety of items, such as camp memorabilia (patches, mugs, t-shirts, etc.), program supplies and concession items. The Trading PO'St is open during the day and evening, except at meals and duringcampwide activities. It is a popular place for Scouts and leaders to get a snack and relax. Visa and MasterCard are accepted; however, ATM and debit cards are not. • •;,- Lost & found Acentral Jost and found area is located at the Trading Post. 1f you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, theAquatics area has a small lost and found area. At the end ofresident camp, all lost and found items will be boxed and stored. After camp closes for the summer, lost and found items will be kept until November 1. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. A FEw HELPFUL Tws FoRA COMFORTABLE Al'lD SAFE CAMPING Ext>ERIF.NCF. + Wear closed-toed & closed heeled shoes • Use insect repellents containing DEBT or Permetbrin • Cany flashlights when walking at night + Shake out clothing and shoes before wearing them • Keep food out of tents • Check for· tick bites daily Cub ScoutJWebelos Resident Camp Leader's Guide 9 2013 ,... .. • Telephone Should someone at camp need to be contacted, the telephone number is 870-257-4935. Thistelephoneis located in the camp office and is manned from 9:00 a.m. until 5 :00 p.m., with the exception of lunch. There may be a staff member in the office in the evening or at other times as well. Pleasenote, however, that this is the camp's business phone and parents will not be able to talk to their children. The staff member will take a message and deliver it at the next meal. Emergency messages, of course, will be delivered as soon as possible. Postal mail Scouts may receive mail at camp. Please send mail addressed as follows: Kia Kiina Scout Reservation Pack Number, Scout's Name 629 KiaKima Trail Hardy,Arkansas 72542 Please be sure to include the Seoul's pack number on all mail; this will make it much easier to route the mail to the properrecipient. Also include a retun1 address on all mail in case a leuer arrives at camp after the Scout has leil. Mail service is dependable; however, for such a short session as resident camp, it is recommended that paren1.S mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. Any letters or packages that contain currency or valuables should be insured. • ·-• ·K ia Kima Website ; Visitors The official Internet site for resident camp and for Kia Kima Scout Reservation provides the latest updates about preparing for camp. This is an excellent resource for parents, leaders and Scouts. www.kiakima.com Leaders will find information about summer camp, registration and last-minute updates. Parents will be able to find out how to send mail to their son during the week. Scouts can find a list of what to bring to camp and helpful hints. Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Arriving after activities have started may cause visitors to wander around camp for hours before connecting with their party. Scouts will be involved in sessions until 5 :00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately9:30p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night's sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the camp-wide speed limit isl 5 mph. lf desired, visitors may eat in the dining hall. Visitors may purchase tickets for their meal from the Administration Building as they enter camp. The visitor meal price is $5 .00 for adults, $3.00 for children under the age of 12 and children under the age of 6 each for free. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows . .ln addition, they should notify their Scout's Cubrnaster, who will make an-m1gements with the dining hall manager. Visitors at any time should check in at the Administration Building. There are no facilities at Kia Kima to allow visitors to stay overnight. 2013 Ji' Cub Scout/Webelos Resident Camp Leader's Guide 'ft Daily Schedule Each day follows the same schedule shown on page 13. The schedule may vary for check-in and check-out. On opening and closing day the evening activity isacampwidccampfirc in the campfire arena starting at 8:30 p.m. Everyone in camp is expected to attend and wear his or her Scout uniform. There arc a variety of activities available to choose from on the other evenings. Cub Scout/Webelos Resident Camp Leader's Guide F.- 2013 'i' Vespers & chaplain Vespers is a short fellowship service held on the first evening of camp. Vespers is held at the Chapel, located above the campfire arena. Everyone is encouraged to attend. Members of the Commissioner staff will conduct Vespers services, with assistance from visiting clergy. Scouts and units may volunteer to assist with Vespers by notifying the camp administrative staff before arriving at camp. Scouts who are working on a religious award are especially encouraged to do so. n Wolf, Bear & Webelos Please rca1izc that the age and rank of each Scout in your pack needs to be carcfu11y examined before registering for programs. Take a close look at the Program Pre-registration form and be sure to register your Scouts for the correct program for resident camp. In other words, think now as if you arc in June, 2013 already. Your current Tiger Cubs will now become Wolves. Wolves become Bears and so forth. ------------------------------====® • • Campfires Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday nights will feature grand opening campfires for each session. lt will kick off the session with an exciting beginning. Songs, cheers, stunts, and the chance to meet the whole staff will be just a few of the treats in store. On Monday and Friday nights, we will have our closing campfires. Awards and many neat activities are also planned for these campfires. Visitors are encouraged to attend these can1pfires. All campfires staitat 8:30 p.m., and should conclude around 9: 15 p.m. Any visitors in camp should plan to depart after the campfire show ha<; ended. Resident Camp Daily Schedule 7:00 7:30 8:00-8:35 8:35-9:45 10: 10-11 :20 12:00 1:00-2:10 2:35-3:45 3:45-5:15 5:30 5:45 After Supper 10:00 Breakfast Assembly Campsite Cleanup First Session Second Session Open Lunch Third Session Fourth Session Free Activities Assembly Supper EveningActivities Tapps 2013 ,;. Cub Scout/Webelos Resident Camp Leader's Guide ~------------------------------------------------------- F 1 All the stuff to do while , you're at camp B,, Wolf program activities Archery -Suouts will have a uhanccto shoot bows and arrows and complete Elcutivc 20c and the Archery Belt Loop. BB Guns - Scouts will get a chance to shoot and complete Elective 20n and the BB Gun Belt Loop. C limbin g-Scouts will h<tvethe opportunity to climb on the climbing tower at Kia Ki ma. Note: Cub Scouts can only climb, they cannot rappel. Tools-Achievement 5 Tools for Fixing and Building. Scouts learn lww to use several basic tools like hammers, screwdrivers and pliers. Fis h ing-Scouts will get to fish in the Spring River and earn Elective 19 and fishing Belt Loop. Nature - Scouts wi 11 visit the Nature Lodge at camp and learn about the environment around them while completing Achievement 7 Your Living World, 1 Oc and Elective 14b, 14d, 18g. Aquat ics- Scouts will swim in John Cooper Lakeand complete Achievement lh and Elective. 20b. ~ff Knots - Scouts will learn the basics ofrope work. Elective 17 Tie It Right. ~ Other Achievements !Of Attend a live program with your parent at the campfire Arena. IOc Make an article of American Indian clothing. 1 lc Learn the words of three Cub Sc(>Ut songs at meals or during the campfire program. l 8f Take part in two summertime pack events (Resident Camp counts as one event). Cub ScoutJWebelos Resident Camp Leader's Guide ~ 2013 ------------------------------------------------------~ Bear program activities Archery - Scouts will have a chance to shoot bows and arrows and complete Elective 20a and thcArchcry I3clt Loop. BB Guns - Scouts will get a chance to shoot and complete BB Gun Belt Loop. C limbing- Scouts will have the opportunity to climb on the climbing tower at Kia Ki ma. (Note: Cub Scouts ca11 only climb, they cannot rappel.). Too ls-Scouts will learn how to use a variety of tools and complete Achievement 20a. Nature-Scouts will visitthe Nature Lodge at camp and learn about the environment around them while complctingAchicvcmcnl 5 Sharing Your World with Wildlife. Boating - Scouts will get to use rowboats and canoes on John Cooper Lake and complctcAchicvcmcnt l lb and Elective 5c. Swimming - Scouts will swim in the lake and complete Elective 19. Knots- Scouts will learn the basics ofrope work and complete Achievement 22 Tying Tt All Up. Other A chievements I Oa Tf you are <I Resident Camper with a parent then you achieved this. 1 I e Got a physical examination prior to Resident Camp. 12a Go qu11ping with your fami ly. 12d Attend an outdoor event with your family. 2013 ~ Cub Scout/Webelos Resident Camp Leader's Guide ~----------------------------------------------------~ Webelos program activities e Please select your activities from the list below. First year Wcbclos may select up to four activities. Second year Wcbelos will select 3 activities and will be enrolled in Iloy Scout 101 as the fourth activity. Aquanaut- Get ready to get well Whether jumping ii1to water over your head, learnmg to float, or getting the chance to cool off on a hot summer day, you'll love being an Aquanaut Naturalist - If you like watching wildlife, then Kia Kima is the place for you. You wiH get the chance to study creatw·es and plants in the wild and see much of camp at the same time. Readyman- Don't Panic! This badge will teach you exactly what to do when an emergency arises. Forester- Identifying trees and learning their uses is part of the job or being a forester. Enjoy hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Athlete This activity badge will give Wcbclos the opportunity for a little homework. Webelos will record their progress on certain exercises for a period of 30 days. Scouts will also learn what it means to be "Physically fit". Artist Do you like to make things? Artist activity badge will give you an opportunrty to draw and build! You will use your own creative juices to create masterpieces. Outdoorsman- Ouldoorsman Activity badge requirements arc fun and give Webelos an opportunity to learn about camping and the out-of-doors. Geologist Rocks and Minerals and how the earth is put together makes this activity badge exciting and challenging. Sportsman-Develop your skills in the sports world. Leam the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Engineer- Scouts will lcam the basics of engineering and work on projects including: eonstrncting a bridge model, complete an electrical circuit, and even build their own catapult! Handyman- Scouts will learn many skills that will make them handy around the house. Some of these skills mclude: changing a tire on a car, how to change a light bulb, and maintaining a bicycle. Scientists know about the laws of' nature that explain much about the world and the universe. They continue to learn by experimenting, and they make discoveries. Jloy Scout 101 This session will be taught to all second year Wcbclos that attend resident camp. During this session, second year Webelos will work on activities that will prepare them for a Boy Scout troop. Activities may include, pitching a backpack tent, primitive fire making, foil pack cooking, simple knots and much more! Cub Scout/Webelos Resident Camp Leader's Guide ~ 2013 ------------------------------------------------------<!D $ World Conservation Award Bold means Scouts can complete it at camp. As a Wolf Cub Scout _Complete Wolf Achievement #7 - Your Living World. _Complete all Arrow Points in 2 of the following 3 Wolf Electives: • 13-Birds • 15 - Grow Something • 19 - Fishing _Participate in a den or pack conservation project io addition to the above. As a Bear Cub Scout _Complete Bear Achievement #5 - Sharing Your World with Wildlife. _Complete all requirements in 2 of the following 3 Bear Electives: • 2- Weather • 12 -N aturc Crafts • 15 - Water and Soil Conservation _Participate in a den or pack conservation project in addition to the above. As a Webelos Scout _Earn the Forester Activity Badge. _Earn the Naturalist Activity Badge. _Earn the Outdoorsman Badge. _Participate in a conservation project. The Nature Lodge Staff will coordinate Conservation Projects during Twilight Activities for all who are interested. 2013 ~ Cub Scout/Webelos Resident Camp Leader's Guide Jit What to bring Other than the basics, different people and packs wi ll bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don't forget your fishing pole and tackle box. + Unit equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • Packilag • First aid kits • Den11ags • Bow saws • Lanterns • Rope • 8xl0Tarp • Brooms • Water hose • Lawn chairs • Water bottles • T-shirts • Ice chest full of favorite drinks (water is the best) • Camp stove and coffee pot • Rank book so things can be signed off at camp • Complete Scouttmiform •i' Personal equipment • Shorts or long pants • Underwear • Sunglasses • Sweater or jacket • Extra shoes or boots • Sunscreen • Poncho or rain gear • Notebook/pencil or pen • Watch (very important) • Wallet (extra spending money) • Washcloth and towel • Toilet articles (soap, shampoo, toothpaste, etc., no glass bottles) • Flashl ightwithnewbatteries • Sleeping bag or sheets & blankets • Alarm clock ( optional)(battery operated) • Footlocker, suitcase or backpack • Bicycle & helmet (optional) • Swim trunks Socks • Hat, if desired • Camera • Insect repellent (containing D EET or Pennethria) NOTE: Ice will not be issued at camp for campsite use. Bags of ice will be available for purchase at the trading post. Cub ScoutJWebelos Resident Camp Leader's Guide Jit 2013 --------------------------------------------------------~ Iii Tips Tip 1--A daypack (book bag) is recommended to help keep things together while hiking aroWld camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trW1ks off the other dry items in the pack. Tip 2- Flip flops are good while in the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries are serious at camp due to the high level of walking and can result in a trip home-or worse-to the hospital. Tip 3- Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4- With the heat and humidity of June, it would be advisable to have a change of clothing for each day of the session. ti' What not to bring Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, MP3 players, electronic games and other electronic devices not be brought to camp. Resident camp is an outdoor experience, and these items are not appropriate to that expenence. Finally, alcoholic beverages and illegal substances of any kind arc strictly prohibited at camp. 2013 'i' Cub Scout/Webelos Resident Camp Leader's Guide ®---------------------------------------------------- Fun stuff you can do at camp! There is plenty for packs and individual Scouts to do at resident camp. Some activities have been scheduled by the resident camp staff: and are open to all Scouts and leaders. Others may be done by the pack as a whole. See your Commissioner for more details. If you want to go beyond the confines of the established campsite, several hiking trails are available. Be sure two adult leaders in the pack go with you, using the buddy system. Hike in groups of at least three Scouts and leaders. And ifyou'djust as soon be all wet, the Aquatics area offers free boating (and an occasional free swim). Check with theAquatics staff to find out the requirements for taking out a boat, or talk to your Commissioner. Other activities such as BB shoots, climbing, archery, waterslide, Iceberg, games, and crafts may be available as well. Information about special activities will be distributed at the leaders' meeting, or again, ask your Commissioner. Cub Scout/Webelos Resident Camp Leader's Guide F.t 2013 ------------------------------------------------------~ .l!!!!I. Y Coming and going The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the session to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Buildingwith our staff, while being accompanied by an adult from the pack to authorize the departure. Pack leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout's well being and protection, the Cubmaster should contact the Resident Camp Director. Leaderswishingtovisittown for supplies should sign out at the Administration Building. 2013 + Cub Scout/Webelos Resident Camp Leader's Guide (§) ___________________________________________________ _ + check-out The checkout procedure will begin on Wednesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Activity records and health forms will be given to each unit at the concluding break.fa.st assembly. Aller breakfast, the pack will return, with the Camp Guide, to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The Camp Guide and Cubmaster will conduct another inventory to make sure that no eq uipmenthas been misplaced or damaged during the session. Borrowed equipment will be returned to the Quartennaster, and the Camp Guide will inspect.the site to be certain that it is clean. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp to complete the check-out procedure. The check-out process at a glance Y' Paperwork The pack will receive a packet at breakfast containing health forms and program materials. Review this before you leave to make sure that it is all correct, and that it all belongs to your pack. J$1 Campsite Return to the campsite with your Camp Guide. Pack up all your gear and clean up the site one last time. Remember that other units will be using this site in future weeks . • •; • Trash Bag up all trash and take it to the dumpster oh the way out -t: l; i Quartermaster Return any borrowed equipment before you leave camp. ''9 "Y' Administration Building Before leaving camp, stop by the Administration Building to take care of any last-minute paperwork, settle any debts~ and take care ofany other business. Cub Scout/Webelos Resident Camp Leader's Guide ¢ 2013 ------------------------------------------------------€:> ~- How to get to ' Camp Kia Kima ) _ / / OM ltia JC.lma Sc:out R•••rvati on • I ', l, /'"". , I - 1 I Fauru Alli Flat - 2013 'i' GPS Coordinates N 36.34450531° W91 .59223171° J I t'O ~h:.:_a ighland Cub Scout/Webelos Resident Camp Leader's Guide ~------------------------------------------------------ liOP' i\-~ I - ''- ...... u 1-1 r~ ~t Cl~ -~ Cub Scout/Webelos Resident Camp Leader's Guide F.t 2013 LOW£R MEAPOW ,, ... .,. tf7 , ·- ~.. l !:Jct l'attdrr ~ I • I I I VflllYN fot ~ !f11ff tadu ~~--~!!"N"""!o!!t--e--s--- -------------------------------------~ Use this space for all those last-minute reminders you'll neet to make yourself. 2013 ~ Cub ScoutJWebelos Resident Camp Leader's Guide BOY SCOUTS OF AMilRICA Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Kia Kima Cub Camp Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Andrew Schrack Cub Scouts Leaders Guide https://www.kiakimamuseum.org/files/original/e1dbe43e3fe2edde8b8029eee94794dd.pdf 37372390e136b9894750eb14592b95eb PDF Text Text Ahoalan Nachpikin Unit Leaders Guidebook Function of Lodge Lodge Events Programs Cub Scouts Mobile Camp �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL TABLE OF CONTENTS ......................................................................................................................................................... 3 Forward ........................................................................................................................................... 4 Letter from the Lodge Chief ........................................................................................................ 4 Purpose of the Order ................................................................................................................... 5 Mission of the Lodge ................................................................................................................... 6 History of the Order .................................................................................................................... 6 Structure of Ahoalan-Nachpikin Lodge ........................................................................................... 7 Troop Representative .................................................................................................................. 8 Troop Representative Adviser ..................................................................................................... 8 Functions of Ahoalan-Nachpikin Lodge ........................................................................................... 9 Election Procedures ..................................................................................................................... 9 Youth Elections ...................................................................................................................... 10 Adult Nominations................................................................................................................. 10 Annual Dues............................................................................................................................... 11 Season Pass ........................................................................................................................... 12 Transferring Membership.......................................................................................................... 12 Summer Camp and Camporee Events - Call-out Procedures .................................................... 12 Summer Camp Promotion ......................................................................................................... 13 District Events ............................................................................................................................ 14 Cub Scout Program .................................................................................................................... 14 Mobile Camp ............................................................................................................................. 14 Events of the Ahoalan-Nachpikin Lodge ....................................................................................... 15 Lodge Calendar .......................................................................................................................... 15 2014 Calendar........................................................................................................................ 15 Conclave .................................................................................................................................... 16 Lodge Ordeals ............................................................................................................................ 16 Brotherhood Membership ........................................................................................................ 17 Unit Leader’s Guidebook 2 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL National OA Events and Opportunities ..................................................................................... 17 Order of the Arrow High Adventure ...................................................................................... 17 Publications of the Ahoalan-Nachpikin Lodge............................................................................... 18 Lodge Web Site .......................................................................................................................... 18 Lodge Online Calendar .......................................................................................................... 18 Social Media .............................................................................................................................. 18 Lodge Newsletter ...................................................................................................................... 19 Where to Go Camping Guide .................................................................................................... 19 Lodge Planbook ......................................................................................................................... 19 “Let us realize the significance of the Order in the unit – for the unit is our best hope in Scouting.” - E. Urner Goodman Founder, Order of the Arrow Unit Leader’s Guidebook 3 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL FORWARD LETTER FROM THE LODGE CHIEF Fellow Scouters, This manual is written with you in mind – the Unit Leader. Knowing that your job is the most time-consuming and important job in all of Scouting, our desire is to assist you in any way possible in helping you achieve the primary goal of every unit leader – to instill a sense of character and value in the life of each boy in your unit. Many of you may not be familiar with the Order of the Arrow, except for a call-out ceremony or two – for you, we hope this manual will introduce you to what the can offer your unit and your boys. For those of you who are familiar with the OA, whether your experience was within this council or elsewhere, we hope you will learn how the AhoalanNachpikin Lodge and its particular programs can be of service to you. One of the main purposes of our Order is simply that – to serve you, the units and scouts of our Council. By becoming familiar with this manual, we trust you will better understand where the OA fits in the Chickasaw Council’s program, and take advantage of the opportunities that the Ahoalan-Nachpikin Lodge provides. If at any time you have questions about the Order of the Arrow in the Chickasaw Council, please feel free to contact me or any of the other officers of the Lodge. Yours in Scouting, Andrew Schrack Lodge Chief – W. W. W. Ahoalan-Nachpikin Lodge #558 lodgechief@chickasawoa.org Unit Leader’s Guidebook 4 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL PURPOSE OF THE ORDER The Order of the Arrow’s Purpose is fourfold: To recognize those campers – Scouts and Scouters – who best exemplify the Scout Oath and Law in their daily lives, and by such recognition, cause other campers to conduct themselves in such manner as to warrant recognition. Recognition is an important part of the Scout program, and helps build character values by rewarding a Scout’s drive for achievement and self-esteem. As Scouting’s National Honor Society, the Order of the Arrow recognizes those in scouting who are active examples of the Scouting principles of cheerfulness, helpfulness, trustworthiness – all the central virtues of Scouting. Furthermore, the OA challenges each of its members to continue to live up to these ideals, thereby promoting these ideals back to those in your unit. To develop and maintain camping traditions and spirit. The Order of the Arrow was founded at a Scout summer camp, and believes in the outdoor method as an integral part of the Scouting goal of building character, citizenship and fitness in its participants. In camp, Scouts interact toward a common goal, and in doing so, exercise skills that are important in the maturation of boys into valuable members of society. As such, the OA embraces the camping traditions that have stood the test of time with the Scouting program, and serves to keep the spirit of the outdoor program alive. To promote Scout camping, which reaches its greatest effectiveness as a part of the unit’s camping program, both year-round and in the summer camp, as directed by the camping committee of the council. Under the direction of the Chickasaw Council’s Camping Committee, the Ahoalan-Nachpikin Lodge of the Order of the Arrow is committed to promote Scout camping. The OA believes that the goals of Scouting can be best achieved by a year-round program of unit camping, and the programs of the Ahoalan-Nachpikin Lodge reflect the desire to be helpful to your Unit in meeting these goals. Unit Leader’s Guidebook 5 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. As adult leaders in the Scout program, our goal is to help you in your goal of molding your Scouts into responsible leaders. The Order of the Arrow program emphasizes service to others as a central theme of leadership and provides a framework through which to experience service as a building block in shaping the character of our youth. The Ahoalan-Nachpikin Lodge also believes that youth membership retention is another benefit of the Order of the Arrow program. As a youth in Scouting matures and completes individual advancement goals, he can turn to the OA as a source of further opportunity to experience Scouting. Youth members who stay with the Scouting program longer typically achieve higher ranks of advancement, serve as camp staff, and ultimately choose to give back to Scouting in adulthood. MISSION OF THE LODGE The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. HISTORY OF THE ORDER The Order of the Arrow was founded by Dr. E. Urner Goodman and Carroll A. Edson in 1915 at the Treasure Island Camp of the Philadelphia Council, Boy Scouts of America. It became an official program experiment in 1922 and was approved as part of the Scouting program in 1934. In 1948 the OA, recognized as the BSA's national brotherhood of honor campers, became an official part of the Boy Scouts of America. That same year the Chickasaw Council adopted the Order of the Arrow program. In 1998, the Order of the Arrow became recognized as Scouting's National Honor Society when it expanded its reach beyond camping to include broader service to Scouting and the community. Unit Leader’s Guidebook 6 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL STRUCTURE OF AHOALAN-NACHPIKIN LODGE The Ahoalan-Nachpikin Lodge consists of 5 Chapters: Lippoe Blaknik – serving the Wolf River District Macheu Machque –serving the Thunderbird, Twin Banks, Southeast, and Scoutreach Districts Okla Kamassa – serving the NW Mississippi District Nashoba Tohbi Sakima Machque – serving the Tallaha, Washington, and Malmaison Districts – serving the Eastern District Each chapter is responsible for carrying out the prescribed lodge program within its district, and answers to the Lodge Executive Committee (LEC), which oversees the program in the council. For more information on each chapter, please visit the Lodge website. The Lodge is governed by the Lodge Executive Committee (LEC). The voting members of the LEC consist of the elected Lodge Officers, the Chapter Chiefs, and the Lodge operating committee chairmen. The advisers to all of these youth and the Scout Executive also give input during LEC meetings. The LEC is responsible for planning the overall lodge program, which will be established and fine-tuned at the LEC meetings. The Lodge Chief and Advisers attend the LEC meetings and help establish the program plan, then the Chapter Chiefs carry this plan back to their respective chapters, who are then responsible for implementing this plan through their chapters. Through this framework, each chapter has a unique and important responsibility - it is the interface between the OA Lodge program and the units within its district. Without the chapter carrying out its function, the lodge program cannot be effective – particularly at the troop level, which is the Order’s primary responsibility. Unit Leader’s Guidebook 7 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL TROOP REPRESENTATIVE To help facilitate this interface between the OA and the unit, the Troop Representative program was established. This program establishes a youth liaison in each unit to serve between the OA lodge or chapter and his unit. In his unit, he will serve as a communication and programmatic link to and from Arrowmen, adult leaders and Scouts who are not presently members of the Order. The Troop Representative is a recognized leadership position that counts toward rank advancement, including Eagle. More detailed information on this program may be found at the National OA website at http://www.oa-bsa.org/programs/ttr/. To improve communications between the lodge and your unit, you are encouraged to support the Troop Representative program by asking your Senior Patrol Leader to appoint one for your unit. Each Troop Representative may wear a special leadership patch on their uniform, which is available at each Scout Shop. Troop Representatives are encouraged to participate within their designated chapter to be able to provide information to their fellow troop arrowmen. TROOP REPRESENTATIVE ADVISER The Troop Representative Adviser is a unit assistant leader or committee member that is at least 21 years old, an OA member, and appointed by the Scoutmaster with the approval of the Committee Chairman. Their role is to assist the youth Representative so that he might succeed in his role as the communication and programmatic link between the unit and the Lodge or Chapter. They promote the incorporation of the Order of the Arrow ideals and programs into the Troop and into the advancement and recognition programs. They attend lodge or chapter meetings with the youth and insure that the information is getting back to the Troop. Unit Leader’s Guidebook 8 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL FUNCTIONS OF AHOALAN-NACHPIKIN LODGE Ahoalan-Nachpikin has many events and functions throughout the year. This guide focuses on the specific functions that affect units. For more information on the other functions, you can view the Lodge website and the Lodge Planbook (digital versions of the Planbook are available on the website). The functions covered in this guidebook are Unit Elections, Summer Camp/Camporee events, Summer Camp Promotions, District Events, and Cub Scout Programs. ELECTION PROCEDURES Elections are usually held in the spring by an OA Elections Team from your chapter. A chapter officer or member of the Elections Team should contact you to schedule a visit to one of your troop meetings to hold the election; if you have not been contacted by April 1st, please contact the Chapter Adviser in your district. Troops are not allowed to conduct elections without a lodge representative present. This would be a violation of the Order’s guidelines. Ahoalan-Nachpikin recommends holding elections between January 1st and April 30th of each year. A Unit Elections Report Form will be made available if your troop does not print one from the Troop Master program. We highly encourage troops to make use of the OA Election Reports in Troop Master. Once elected, a “candidate” must participate in and complete the “Ordeal” within one year of his election to become a member of the Order of the Arrow, however he does NOT have to go through a Call Out Ceremony. If he misses the camporee or summer camp where he was Called Out, he can still go through his Ordeal. While the Call-Out Ceremony is an impressive and meaningful way for the boys to learn of their election and is highly recommended, it is actually up to the Scoutmaster whether he would like to wait until the Call-Out for the results to be announced or just to announce them at the meeting. For more information on the induction process, see “Lodge Ordeals” under the heading “Events of the Ahoalan-Nachpikin Lodge” in this Guidebook. Information for Ordeal candidates (registration forms, what to bring, etc.) may be found on the Lodge website. Unit Leader’s Guidebook 9 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL YOUTH ELECTIONS To become a member of the Ahoalan-Nachpikin Lodge of the Order of the Arrow, each youth must be elected by the fellow members of his unit. To be eligible for election, a Scout must: ♦ Be a First Class Scout ♦ In the last 2 years, have camped at least 15 nights under the auspices of the BSA. Five of those nights must be in a row, in a long-term camp (summer camp, Philmont, etc), and the remaining 9 nights must not be a part of a long-term camp. ♦ Have Scoutmaster approval If a Scout meets these requirements, he may be considered for election by the fellow Scouts in his troop. He must receive 50% or more of the votes of his unit to be elected. For an election to occur, 50% of the registered active youth must be present. Elections are generally conducted by a secret ballot. Troop Master can print ballots for you, or these can be made by hand. Each youth (the OA considers Youth to be under the age of 21, so a Scouter in the Troop under the age of 21 can still vote in the election, but Scouters over the age of 21 cannot vote) then votes “Yes” or “No” for each person. Therefore they can vote “Yes” for as many of the candidates as they choose. They can also choose to abstain from the voting. If they abstain they do not vote and it does not hurt the candidate’s chances the candidate has to receive 50% of the votes turned in. Once the ballots have been turned in, they are counted secretly by the Unit Election team with the Scoutmaster and the Arrowmen fill out the necessary paperwork to turn in to the Lodge. ADULT NOMINATIONS Adults are nominated based on their potential to enhance the Order of the Arrow program within the Council. This nomination should not be based on merit, but on what they can offer the program and its purposes as outlined above. Effective January 1, 2013, each year, upon holding a troop or team election for youth candidates that result in at least one youth candidate being elected, the unit committee may nominate adults to the lodge adult selection committee. The number of adults nominated can be no more than one-third of the number of youth candidates elected, rounded up where the number of youth candidates is not a multiple of three. In addition Unit Leader’s Guidebook 10 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL to the one-third limit, the unit committee may nominate the currently-serving unit leader (but not assistant leaders), as long as he or she has served as unit leader for at least the previous twelve months. Recommendations of the adult selection committee, which consists of the lodge adviser, the chairman of the council committee on which the lodge adviser serves, and the lodge staff adviser, with the approval of the Scout executive, serving as Supreme Chief of the Fire, will be candidates for induction, provided the following conditions are fulfilled: • Selection of the adult is based on the ability to perform the necessary functions to help the Order fulfill its purpose, and not for recognition of service, including current or prior achievement and positions. • The individual will be an asset to the Order because of demonstrated abilities that fulfill the purpose of the Order. • The camping requirements set forth for youth members are fulfilled. • The adult leader’s membership will provide a positive example for the growth and development of the youth members of the lodge. Nominations for adults may be by a unit leader / committee, or by a district / council committee. An Adult Candidate Nomination Form must be completed and submitted according to the instructions on the form; you will find this form on the Lodge website listed under “Forms and Info”. ANNUAL DUES Many times you will see the phrase “a member in good standing with the Lodge” when looking at different programs of the Order. This means a member who is current on his Lodge Dues. To stay as an active member (and be able to wear the Lodge flap) you must pay yearly dues of $10. These can be paid online, at the Council Office, or at the OA Trading Post. These dues are a vital way for the Lodge to have funds to be able to support the camp and operate throughout the year. The Ordeal fee for new members covers the first year of dues. Lodge members serving in the Armed Forces will remain as active members without having to pay dues throughout their term of service. For all other members, nonpayment of dues by Spring Ordeal disqualifies them as active members until they pay their dues. Unit Leader’s Guidebook 11 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL SEASON PASS When paying dues, you will be given the option to purchase a Season Pass. This is a program that allows Arrowmen to pay for all their Lodge events at the beginning of the year at a discounted rate. For $75 it covers the fees for LOAC, Spring Ordeal, Fall Ordeal, Fall Fellowship, Family Banquet, Lodge dues, and the patches for LOAC and Fall Fellowship. Purchased separately this would normally cost $95. You will also receive a one-time coupon for $1 off for every $10 spent at the Trading Post. TRANSFERRING MEMBERSHIP Many times adult leaders were inducted into a different Lodge when they were a youth and would like to transfer their membership to our Lodge. To transfer their membership they only have to pay the dues for the current year. When paying dues they will be prompted for contact information and also information on their inductions. According to National policy, an Arrowman may not maintain membership within multiple Lodges and instead should be a member of the Lodge where their primary Scouting registration is. SUMMER CAMP AND CAMPOREE EVENTS - CALL-OUT PROCEDURES The Lodge has four primary functions at summer camp: Unit Elections, Brotherhood Conversion, Summer Fellowship, and Call Out ceremonies. If your troop was unable to conduct a Unit Election before camp, it is possible to hold the election at Kia Kima, however it is preferred if this was done beforehand. During the week Ahoalan-Nachpikin also provides an opportunity for Arrowmen to complete their Brotherhood conversion and more information about this is provided later in this guide. Generally on Fridays during summer camp the Lodge also hosts a Summer Fellowship where Arrowmen can come and meet other people from the Lodge and enjoy good food. Finally after the campfire is the Call Out Ceremony. The Lodge conducts call-out ceremonies during the family campfires at Kia Kima and at District Camporees. It is to publicly recognize those Scouts who have been elected by their unit. Please bring to summer camp or camporee the names of those in your unit who are to be called-out during the campfire – the camp Program Director or OA Camp Chief (or at a Camporee, the OA Chapter Chief) will need this list for the ceremony. After the ceremony, each new candidate should receive an Ordeal Candidate Registration Form and a sheet entitled Instructions for Ordeal Candidates to instruct them on what to Unit Leader’s Guidebook 12 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL do next to become a member of the Ahoalan-Nachpikin Lodge. If he does not receive them, please refer him to the Ahoalan-Nachpikin Lodge website, where he can download these documents. These forms are not mailed to each candidate, so please make sure your elected candidates receive them in time to submit the registration form by the deadline. If your unit does not attend Camp in-council, you may choose to recognize the newly elected candidates at a unit function, such as a court of honor, in lieu of their call-out at summer camp or camporee. If so, please provide each candidate with a copy of the Ordeal Candidate Registration Form and the Instructions for Ordeal Candidates found on the Lodge website. It is important to note that if your unit does not attend Camp in-council you unfortunately cannot hold Unit Elections nor participate in Brotherhood conversions at the out-of-council camp. This is not an Ahoalan-Nachpikin policy, but instead a National policy. Unit Elections and Brotherhood conversion must take place with your home Lodge. SUMMER CAMP PROMOTION One of the primary purposes of the Order of the Arrow is promotion of the Scout year-round outdoor experience. The Ahoalan-Nachpikin Lodge believes that the summer camp experience is the highlight of the camping year, and therefore encourages each unit to take advantage of the program opportunities offered at our own Kia Kima Scout Reservation. Each year at KKSR, the lodge also conducts a weekly fellowship on Friday nights before the closing campfire. This is an opportunity for OA members to visit with other members from within our lodge and other lodges who might be represented during that camp week. Each OA chapter is a part of the District Camp Promotion Team, and helps with the planning of unit visits for the purpose of promoting Kia Kima Scout Reservation to your unit. If you would like to request a visit, please contact the OA Chapter Chief in your district. Unit Leader’s Guidebook 13 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL DISTRICT EVENTS Ahoalan-Nachpikin Lodge has five chapters, which are responsible for carrying out the Lodge program within its districts. While the primary functions of the chapter are membership elections and summer camp promotion, the chapter also functions as a service arm to assist in the program of district events, and should be called upon to help if needed. While service to the district is an important part of the chapter’s responsibility, the chapter understands that each member’s primary responsibility is to his unit. Examples of this service is building campfires, helping staff events, and delivering food. Some Chapters choose to have small fellowships at Camporees and other functions similar to the Summer Fellowships at Kia Kima. Talk to your Chapter Chief about everything chapter is doing to support district events! CUB SCOUT PROGRAM While membership in the Order of the Arrow is not offered to Cub Scouts, the Lodge still actively supports the Cub Scout program. There are several ways for the Lodge to actively assist your Pack. Part of the traditions of the Order is to follow and help preserve American Indian culture. As such we can help by performing American Indian Crossover and Arrow of Light ceremonies. The Lodge also has American Indian Dance and Drum teams that can visit Pack meetings, camp outs, and Cub Scout Day Camps to give demonstration Pow Wows. Contact the Chapter Chief of your District for more information. MOBILE CAMP Mobile Camp was created as a way for Troops and Packs to receive assistance with teaching Scout skills and First Class Advancement. Its purpose is to provide the Summer Camp experience, knowledge, and material year-round as part of our Camping Promotions program. Arrowmen from the Mobile Camp committee can come to Troop/Pack meetings or even camp-outs depending on the location to help instruct. Most of our committee members have worked on Kia Kima staff and have knowledge and experience instructing Scouts. They instruct using hands-on demonstrations that utilize the EDGE method so the Scouts will be able to fully master the skills. Contact the Committee Chairman at mobilecamp@chickasawoa.org to schedule a visit. Different things that he will need to know are location, time, how many people are requested, and the skills they will be teaching. Previous visits have included teaching Orienteering skills, knots, backpacking, and Arrow of Light advancement. If you have any ideas or questions about what they can instruct please feel free to ask! Unit Leader’s Guidebook 14 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL EVENTS OF THE AHOALAN-NACHPIKIN LODGE LODGE CALENDAR Below is the Lodge Calendar for 2014. These dates were approved during a Lodge Executive Committee Meeting. Please make note of these dates as you plan your unit’s calendar, to allow the OA members in your unit maximum opportunity to participate in the Lodge’s events. 2014 CALENDAR January 1 – April 30 Unit Elections Individual Units February 21-23 LOAC XVII Camp Currier April 25-27 Section Conclave Camp McKee, Jeffersonville, KY May 16-18 Spring Ordeal Kia Kima Scout Reservation Sept 12-14 Fall Ordeal Camp Currier Oct. 10-12 Fall Fellowship Camp Currier December 1 Lodge Family Banquet TBD Unit Leader’s Guidebook 15 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL CONCLAVE The Ahoalan-Nachpikin Lodge belongs to Section SR6, along with eight other OA lodges from Tennessee, Kentucky and Mississippi. Every year, these lodges meet for fellowship and competition during a weekend at one of the Scout camps in the Area. Called a conclave, this event is always enjoyed by all that attend. The 2014 Section SR6 Conclave is on the weekend of April 25-27 at Camp McKee near Jeffersonville, Kentucky. Kawida Lodge will host this event, and this will be a great opportunity for your OA members to meet and interact with OA members from throughout the Section. More information on how members in your unit may register will be available on the Lodge website (www.chickasawoa.org). LODGE ORDEALS To become a member of the Order of the Arrow, an elected candidate must attend and complete the “Ordeal” within one year of his election. The Ahoalan-Nachpikin Lodge holds two Ordeal weekends each year to allow every candidate several opportunities to attend one after their election. Each candidate must register for the Ordeal that he intends to attend by completing the online registration through the Chickasaw Council DoubleKnot calendar. All lodge members are invited to participate in the Ordeal weekend. The Ordeal is typically finished by 10 AM Sunday morning. Unit Leader’s Guidebook 16 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL BROTHERHOOD MEMBERSHIP The Ahoalan-Nachpikin Lodge encourages every Ordeal member to seal their membership in the OA by becoming a Brotherhood member. Ordeal members that have been a member for at least 10 months are eligible for Brotherhood membership. Brotherhood Conversion involves learning more about the symbols and traditions of the Order. The Brotherhood is represented on the OA sash by two bars on either end of the arrow. The Brotherhood ceremony is offered at LOAC, Fall Fellowship, KKSR Summer Camp and the Ordeals. Further requirements for Brotherhood membership are described in the Order of the Arrow Handbook. NATIONAL OA EVENTS AND OPPORTUNITIES Every 2 to 3 years, the National Order of the Arrow Conference (NOAC) is held for one week on a major university campus in the late summer. The NOAC is similar in scope to a National Jamboree, in that lodges from across the country send delegates for training, fellowship, competition, and fun. All OA members in the Lodge are eligible and encouraged to become a part of the Ahoalan-Nachpikin Lodge Contingent – it will be a trip to remember! Contact the Lodge Adviser or check the website if your members are interested. The next NOAC will be in 2015 at Michigan State University, and it is also the Centennial Year for the Order of the Arrow! ORDER OF THE ARROW HIGH ADVENTURE Order of the Arrow High Adventure is another summer program for older Scouts. It is a two week program offered at each of Scouting’s High Adventure bases. OA Trail Crew is at Philmont Scout Ranch, OA Wilderness Voyage and Canadian Odyssey are at Northern Tier and OA Ocean Adventure is at Sea Base. This program allows participants to provide service for the bases in the form of trail building for the first week, and then plan their own personalized trek for the second week. This all comes at a much cheaper rate than visiting with a unit and is a great opportunity for older scouts who want to go back to the bases. If any of your Scouts are interested in OA High Adventure, you can contact the Lodge Adviser or visit http://adventure.oa-bsa.org. The Lodge also operates an OA High Adventure Scholarship for those wishing to attend one of the OA High Adventure programs. The scholarship is based on financial need however there are a few other requirements. More information can be found on our website. Unit Leader’s Guidebook 17 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL PUBLICATIONS OF THE AHOALAN-NACHPIKIN LODGE LODGE WEB SITE The Lodge maintains a web page, found at www.chickasawoa.org, which contains up-todate information on Lodge events and programs, as well as all of the forms mentioned in this guidebook (and many other useful items!). We also encourage all members to sign up for the Lodge email list on the website, which will provide email reminders and breaking news to the list. Youth members maintain this web page, and the web team is always interested in hearing from members who have an interest in helping with this service. LODGE ONLINE CALENDAR The Lodge has a planning calendar on the web, found at the Chickasaw Council Calendar web page. This calendar can be very helpful in incorporating Ahoalan-Nachpikin Lodge functions into your unit calendar. It is a Doubleknot calendar that also allows you to register and pay for events using it. SOCIAL MEDIA The Lodge operates an official Facebook page at www.facebook.com/lodge558. Here the Lodge also provides updates and information regarding events and activities of the Lodge. You are also able to sign up for the mailing list from the Facebook Page and view the Planbook. Unit Leader’s Guidebook 18 �THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL LODGE NEWSLETTER The official newsletter of the Ahoalan-Nachpikin Lodge is The Dancing Bear, which is published quarterly. News on past events, along with pertinent details on upcoming events, is included in each issue. This newsletter is edited and published by a youth staff and all members are invited to submit articles for consideration. WHERE TO GO CAMPING GUIDE As part of their camping promotion service, the Ahoalan-Nachpikin Lodge publishes a “Where to Go Camping Guide” and provides it to each unit in the Council. This guide is reviewed yearly, and updated as needed. The Lodge encourages you to submit your favorite camping or hiking sites for inclusion, and welcomes your comments and reviews of the sites listed. LODGE PLANBOOK The Lodge Planbook is a book published yearly with information on the current officers, the lodge goals, the year’s calendar, select forms, and other information. Printed copies of the Planbook are given out to new members in their packet after they complete their Ordeal. Digital copies of the Planbook can be found online at the Lodge website. Unit Leader’s Guidebook 19 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Ahoalan Nachpikin Unit Leaders Guidebook Function of Lodge Lodge Events Programs Cub Scouts Mobile Camp THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 2 Unit Leader’s Guidebook TABLE OF CONTENTS ......................................................................................................................................................... 3 Forward ........................................................................................................................................... 4 Letter from the Lodge Chief ........................................................................................................ 4 Purpose of the Order ................................................................................................................... 5 Mission of the Lodge ................................................................................................................... 6 History of the Order .................................................................................................................... 6 Structure of Ahoalan-Nachpikin Lodge ........................................................................................... 7 Troop Representative .................................................................................................................. 8 Troop Representative Adviser ..................................................................................................... 8 Functions of Ahoalan-Nachpikin Lodge ........................................................................................... 9 Election Procedures ..................................................................................................................... 9 Youth Elections ...................................................................................................................... 10 Adult Nominations................................................................................................................. 10 Annual Dues............................................................................................................................... 11 Season Pass ........................................................................................................................... 12 Transferring Membership .......................................................................................................... 12 Summer Camp and Camporee Events - Call-out Procedures .................................................... 12 Summer Camp Promotion ......................................................................................................... 13 District Events ............................................................................................................................ 14 Cub Scout Program .................................................................................................................... 14 Mobile Camp ............................................................................................................................. 14 Events of the Ahoalan-Nachpikin Lodge ....................................................................................... 15 Lodge Calendar .......................................................................................................................... 15 2014 Calendar ........................................................................................................................ 15 Conclave .................................................................................................................................... 16 Lodge Ordeals ............................................................................................................................ 16 Brotherhood Membership ........................................................................................................ 17 THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 3 Unit Leader’s Guidebook “Let us realize the significance of the Order in the unit – for the unit is our best hope in Scouting.” - E. Urner Goodman Founder, Order of the Arrow National OA Events and Opportunities ..................................................................................... 17 Order of the Arrow High Adventure ...................................................................................... 17 Publications of the Ahoalan-Nachpikin Lodge............................................................................... 18 Lodge Web Site .......................................................................................................................... 18 Lodge Online Calendar .......................................................................................................... 18 Social Media .............................................................................................................................. 18 Lodge Newsletter ...................................................................................................................... 19 Where to Go Camping Guide .................................................................................................... 19 Lodge Planbook ......................................................................................................................... 19 THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 4 Unit Leader’s Guidebook FORWARD LETTER FROM THE LODGE CHIEF Fellow Scouters, This manual is written with you in mind – the Unit Leader. Knowing that your job is the most time-consuming and important job in all of Scouting, our desire is to assist you in any way possible in helping you achieve the primary goal of every unit leader – to instill a sense of character and value in the life of each boy in your unit. Many of you may not be familiar with the Order of the Arrow, except for a call-out ceremony or two – for you, we hope this manual will introduce you to what the can offer your unit and your boys. For those of you who are familiar with the OA, whether your experience was within this council or elsewhere, we hope you will learn how the Ahoalan-Nachpikin Lodge and its particular programs can be of service to you. One of the main purposes of our Order is simply that – to serve you, the units and scouts of our Council. By becoming familiar with this manual, we trust you will better understand where the OA fits in the Chickasaw Council’s program, and take advantage of the opportunities that the Ahoalan-Nachpikin Lodge provides. If at any time you have questions about the Order of the Arrow in the Chickasaw Council, please feel free to contact me or any of the other officers of the Lodge. Yours in Scouting, Andrew Schrack Lodge Chief – W. W. W. Ahoalan-Nachpikin Lodge #558 lodgechief@chickasawoa.org THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 5 Unit Leader’s Guidebook PURPOSE OF THE ORDER The Order of the Arrow’s Purpose is fourfold: To recognize those campers – Scouts and Scouters – who best exemplify the Scout Oath and Law in their daily lives, and by such recognition, cause other campers to conduct themselves in such manner as to warrant recognition. Recognition is an important part of the Scout program, and helps build character values by rewarding a Scout’s drive for achievement and self-esteem. As Scouting’s National Honor Society, the Order of the Arrow recognizes those in scouting who are active examples of the Scouting principles of cheerfulness, helpfulness, trustworthiness – all the central virtues of Scouting. Furthermore, the OA challenges each of its members to continue to live up to these ideals, thereby promoting these ideals back to those in your unit. To develop and maintain camping traditions and spirit. The Order of the Arrow was founded at a Scout summer camp, and believes in the outdoor method as an integral part of the Scouting goal of building character, citizenship and fitness in its participants. In camp, Scouts interact toward a common goal, and in doing so, exercise skills that are important in the maturation of boys into valuable members of society. As such, the OA embraces the camping traditions that have stood the test of time with the Scouting program, and serves to keep the spirit of the outdoor program alive. To promote Scout camping, which reaches its greatest effectiveness as a part of the unit’s camping program, both year-round and in the summer camp, as directed by the camping committee of the council. Under the direction of the Chickasaw Council’s Camping Committee, the Ahoalan-Nachpikin Lodge of the Order of the Arrow is committed to promote Scout camping. The OA believes that the goals of Scouting can be best achieved by a year-round program of unit camping, and the programs of the Ahoalan-Nachpikin Lodge reflect the desire to be helpful to your Unit in meeting these goals. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 6 Unit Leader’s Guidebook To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. As adult leaders in the Scout program, our goal is to help you in your goal of molding your Scouts into responsible leaders. The Order of the Arrow program emphasizes service to others as a central theme of leadership and provides a framework through which to experience service as a building block in shaping the character of our youth. The Ahoalan-Nachpikin Lodge also believes that youth membership retention is another benefit of the Order of the Arrow program. As a youth in Scouting matures and completes individual advancement goals, he can turn to the OA as a source of further opportunity to experience Scouting. Youth members who stay with the Scouting program longer typically achieve higher ranks of advancement, serve as camp staff, and ultimately choose to give back to Scouting in adulthood. MISSION OF THE LODGE The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. HISTORY OF THE ORDER The Order of the Arrow was founded by Dr. E. Urner Goodman and Carroll A. Edson in 1915 at the Treasure Island Camp of the Philadelphia Council, Boy Scouts of America. It became an official program experiment in 1922 and was approved as part of the Scouting program in 1934. In 1948 the OA, recognized as the BSA's national brotherhood of honor campers, became an official part of the Boy Scouts of America. That same year the Chickasaw Council adopted the Order of the Arrow program. In 1998, the Order of the Arrow became recognized as Scouting's National Honor Society when it expanded its reach beyond camping to include broader service to Scouting and the community. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 7 Unit Leader’s Guidebook STRUCTURE OF AHOALAN-NACHPIKIN LODGE The Ahoalan-Nachpikin Lodge consists of 5 Chapters: Lippoe Blaknik – serving the Wolf River District Macheu Machque –serving the Thunderbird, Twin Banks, Southeast, and Scoutreach Districts Nashoba Tohbi – serving the Tallaha, Washington, and Malmaison Districts Okla Kamassa – serving the NW Mississippi District Sakima Machque – serving the Eastern District Each chapter is responsible for carrying out the prescribed lodge program within its district, and answers to the Lodge Executive Committee (LEC), which oversees the program in the council. For more information on each chapter, please visit the Lodge website. The Lodge is governed by the Lodge Executive Committee (LEC). The voting members of the LEC consist of the elected Lodge Officers, the Chapter Chiefs, and the Lodge operating committee chairmen. The advisers to all of these youth and the Scout Executive also give input during LEC meetings. The LEC is responsible for planning the overall lodge program, which will be established and fine-tuned at the LEC meetings. The Lodge Chief and Advisers attend the LEC meetings and help establish the program plan, then the Chapter Chiefs carry this plan back to their respective chapters, who are then responsible for implementing this plan through their chapters. Through this framework, each chapter has a unique and important responsibility - it is the interface between the OA Lodge program and the units within its district. Without the chapter carrying out its function, the lodge program cannot be effective – particularly at the troop level, which is the Order’s primary responsibility. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 8 Unit Leader’s Guidebook TROOP REPRESENTATIVE To help facilitate this interface between the OA and the unit, the Troop Representative program was established. This program establishes a youth liaison in each unit to serve between the OA lodge or chapter and his unit. In his unit, he will serve as a communication and programmatic link to and from Arrowmen, adult leaders and Scouts who are not presently members of the Order. The Troop Representative is a recognized leadership position that counts toward rank advancement, including Eagle. More detailed information on this program may be found at the National OA website at http://www.oa-bsa.org/programs/ttr/. To improve communications between the lodge and your unit, you are encouraged to support the Troop Representative program by asking your Senior Patrol Leader to appoint one for your unit. Each Troop Representative may wear a special leadership patch on their uniform, which is available at each Scout Shop. Troop Representatives are encouraged to participate within their designated chapter to be able to provide information to their fellow troop arrowmen. TROOP REPRESENTATIVE ADVISER The Troop Representative Adviser is a unit assistant leader or committee member that is at least 21 years old, an OA member, and appointed by the Scoutmaster with the approval of the Committee Chairman. Their role is to assist the youth Representative so that he might succeed in his role as the communication and programmatic link between the unit and the Lodge or Chapter. They promote the incorporation of the Order of the Arrow ideals and programs into the Troop and into the advancement and recognition programs. They attend lodge or chapter meetings with the youth and insure that the information is getting back to the Troop. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 9 Unit Leader’s Guidebook FUNCTIONS OF AHOALAN-NACHPIKIN LODGE Ahoalan-Nachpikin has many events and functions throughout the year. This guide focuses on the specific functions that affect units. For more information on the other functions, you can view the Lodge website and the Lodge Planbook (digital versions of the Planbook are available on the website). The functions covered in this guidebook are Unit Elections, Summer Camp/Camporee events, Summer Camp Promotions, District Events, and Cub Scout Programs. ELECTION PROCEDURES Elections are usually held in the spring by an OA Elections Team from your chapter. A chapter officer or member of the Elections Team should contact you to schedule a visit to one of your troop meetings to hold the election; if you have not been contacted by April 1st, please contact the Chapter Adviser in your district. Troops are not allowed to conduct elections without a lodge representative present. This would be a violation of the Order’s guidelines. Ahoalan-Nachpikin recommends holding elections between January 1st and April 30th of each year. A Unit Elections Report Form will be made available if your troop does not print one from the Troop Master program. We highly encourage troops to make use of the OA Election Reports in Troop Master. Once elected, a “candidate” must participate in and complete the “Ordeal” within one year of his election to become a member of the Order of the Arrow, however he does NOT have to go through a Call Out Ceremony. If he misses the camporee or summer camp where he was Called Out, he can still go through his Ordeal. While the Call-Out Ceremony is an impressive and meaningful way for the boys to learn of their election and is highly recommended, it is actually up to the Scoutmaster whether he would like to wait until the Call-Out for the results to be announced or just to announce them at the meeting. For more information on the induction process, see “Lodge Ordeals” under the heading “Events of the Ahoalan-Nachpikin Lodge” in this Guidebook. Information for Ordeal candidates (registration forms, what to bring, etc.) may be found on the Lodge website. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 10 Unit Leader’s Guidebook YOUTH ELECTIONS To become a member of the Ahoalan-Nachpikin Lodge of the Order of the Arrow, each youth must be elected by the fellow members of his unit. To be eligible for election, a Scout must: ♦ Be a First Class Scout ♦ In the last 2 years, have camped at least 15 nights under the auspices of the BSA. Five of those nights must be in a row, in a long-term camp (summer camp, Philmont, etc), and the remaining 9 nights must not be a part of a long-term camp. ♦ Have Scoutmaster approval If a Scout meets these requirements, he may be considered for election by the fellow Scouts in his troop. He must receive 50% or more of the votes of his unit to be elected. For an election to occur, 50% of the registered active youth must be present. Elections are generally conducted by a secret ballot. Troop Master can print ballots for you, or these can be made by hand. Each youth (the OA considers Youth to be under the age of 21, so a Scouter in the Troop under the age of 21 can still vote in the election, but Scouters over the age of 21 cannot vote) then votes “Yes” or “No” for each person. Therefore they can vote “Yes” for as many of the candidates as they choose. They can also choose to abstain from the voting. If they abstain they do not vote and it does not hurt the candidate’s chances the candidate has to receive 50% of the votes turned in. Once the ballots have been turned in, they are counted secretly by the Unit Election team with the Scoutmaster and the Arrowmen fill out the necessary paperwork to turn in to the Lodge. ADULT NOMINATIONS Adults are nominated based on their potential to enhance the Order of the Arrow program within the Council. This nomination should not be based on merit, but on what they can offer the program and its purposes as outlined above. Effective January 1, 2013, each year, upon holding a troop or team election for youth candidates that result in at least one youth candidate being elected, the unit committee may nominate adults to the lodge adult selection committee. The number of adults nominated can be no more than one-third of the number of youth candidates elected, rounded up where the number of youth candidates is not a multiple of three. In addition THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 11 Unit Leader’s Guidebook to the one-third limit, the unit committee may nominate the currently-serving unit leader (but not assistant leaders), as long as he or she has served as unit leader for at least the previous twelve months. Recommendations of the adult selection committee, which consists of the lodge adviser, the chairman of the council committee on which the lodge adviser serves, and the lodge staff adviser, with the approval of the Scout executive, serving as Supreme Chief of the Fire, will be candidates for induction, provided the following conditions are fulfilled: • Selection of the adult is based on the ability to perform the necessary functions to help the Order fulfill its purpose, and not for recognition of service, including current or prior achievement and positions. • The individual will be an asset to the Order because of demonstrated abilities that fulfill the purpose of the Order. • The camping requirements set forth for youth members are fulfilled. • The adult leader’s membership will provide a positive example for the growth and development of the youth members of the lodge. Nominations for adults may be by a unit leader / committee, or by a district / council committee. An Adult Candidate Nomination Form must be completed and submitted according to the instructions on the form; you will find this form on the Lodge website listed under “Forms and Info”. ANNUAL DUES Many times you will see the phrase “a member in good standing with the Lodge” when looking at different programs of the Order. This means a member who is current on his Lodge Dues. To stay as an active member (and be able to wear the Lodge flap) you must pay yearly dues of $10. These can be paid online, at the Council Office, or at the OA Trading Post. These dues are a vital way for the Lodge to have funds to be able to support the camp and operate throughout the year. The Ordeal fee for new members covers the first year of dues. Lodge members serving in the Armed Forces will remain as active members without having to pay dues throughout their term of service. For all other members, nonpayment of dues by Spring Ordeal disqualifies them as active members until they pay their dues. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 12 Unit Leader’s Guidebook SEASON PASS When paying dues, you will be given the option to purchase a Season Pass. This is a program that allows Arrowmen to pay for all their Lodge events at the beginning of the year at a discounted rate. For $75 it covers the fees for LOAC, Spring Ordeal, Fall Ordeal, Fall Fellowship, Family Banquet, Lodge dues, and the patches for LOAC and Fall Fellowship. Purchased separately this would normally cost $95. You will also receive a one-time coupon for $1 off for every $10 spent at the Trading Post. TRANSFERRING MEMBERSHIP Many times adult leaders were inducted into a different Lodge when they were a youth and would like to transfer their membership to our Lodge. To transfer their membership they only have to pay the dues for the current year. When paying dues they will be prompted for contact information and also information on their inductions. According to National policy, an Arrowman may not maintain membership within multiple Lodges and instead should be a member of the Lodge where their primary Scouting registration is. SUMMER CAMP AND CAMPOREE EVENTS - CALL-OUT PROCEDURES The Lodge has four primary functions at summer camp: Unit Elections, Brotherhood Conversion, Summer Fellowship, and Call Out ceremonies. If your troop was unable to conduct a Unit Election before camp, it is possible to hold the election at Kia Kima, however it is preferred if this was done beforehand. During the week Ahoalan-Nachpikin also provides an opportunity for Arrowmen to complete their Brotherhood conversion and more information about this is provided later in this guide. Generally on Fridays during summer camp the Lodge also hosts a Summer Fellowship where Arrowmen can come and meet other people from the Lodge and enjoy good food. Finally after the campfire is the Call Out Ceremony. The Lodge conducts call-out ceremonies during the family campfires at Kia Kima and at District Camporees. It is to publicly recognize those Scouts who have been elected by their unit. Please bring to summer camp or camporee the names of those in your unit who are to be called-out during the campfire – the camp Program Director or OA Camp Chief (or at a Camporee, the OA Chapter Chief) will need this list for the ceremony. After the ceremony, each new candidate should receive an Ordeal Candidate Registration Form and a sheet entitled Instructions for Ordeal Candidates to instruct them on what to THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 13 Unit Leader’s Guidebook do next to become a member of the Ahoalan-Nachpikin Lodge. If he does not receive them, please refer him to the Ahoalan-Nachpikin Lodge website, where he can download these documents. These forms are not mailed to each candidate, so please make sure your elected candidates receive them in time to submit the registration form by the deadline. If your unit does not attend Camp in-council, you may choose to recognize the newly elected candidates at a unit function, such as a court of honor, in lieu of their call-out at summer camp or camporee. If so, please provide each candidate with a copy of the Ordeal Candidate Registration Form and the Instructions for Ordeal Candidates found on the Lodge website. It is important to note that if your unit does not attend Camp in-council you unfortunately cannot hold Unit Elections nor participate in Brotherhood conversions at the out-of-council camp. This is not an Ahoalan-Nachpikin policy, but instead a National policy. Unit Elections and Brotherhood conversion must take place with your home Lodge. SUMMER CAMP PROMOTION One of the primary purposes of the Order of the Arrow is promotion of the Scout year-round outdoor experience. The Ahoalan-Nachpikin Lodge believes that the summer camp experience is the highlight of the camping year, and therefore encourages each unit to take advantage of the program opportunities offered at our own Kia Kima Scout Reservation. Each year at KKSR, the lodge also conducts a weekly fellowship on Friday nights before the closing campfire. This is an opportunity for OA members to visit with other members from within our lodge and other lodges who might be represented during that camp week. Each OA chapter is a part of the District Camp Promotion Team, and helps with the planning of unit visits for the purpose of promoting Kia Kima Scout Reservation to your unit. If you would like to request a visit, please contact the OA Chapter Chief in your district. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 14 Unit Leader’s Guidebook DISTRICT EVENTS Ahoalan-Nachpikin Lodge has five chapters, which are responsible for carrying out the Lodge program within its districts. While the primary functions of the chapter are membership elections and summer camp promotion, the chapter also functions as a service arm to assist in the program of district events, and should be called upon to help if needed. While service to the district is an important part of the chapter’s responsibility, the chapter understands that each member’s primary responsibility is to his unit. Examples of this service is building campfires, helping staff events, and delivering food. Some Chapters choose to have small fellowships at Camporees and other functions similar to the Summer Fellowships at Kia Kima. Talk to your Chapter Chief about everything chapter is doing to support district events! CUB SCOUT PROGRAM While membership in the Order of the Arrow is not offered to Cub Scouts, the Lodge still actively supports the Cub Scout program. There are several ways for the Lodge to actively assist your Pack. Part of the traditions of the Order is to follow and help preserve American Indian culture. As such we can help by performing American Indian Crossover and Arrow of Light ceremonies. The Lodge also has American Indian Dance and Drum teams that can visit Pack meetings, camp outs, and Cub Scout Day Camps to give demonstration Pow Wows. Contact the Chapter Chief of your District for more information. MOBILE CAMP Mobile Camp was created as a way for Troops and Packs to receive assistance with teaching Scout skills and First Class Advancement. Its purpose is to provide the Summer Camp experience, knowledge, and material year-round as part of our Camping Promotions program. Arrowmen from the Mobile Camp committee can come to Troop/Pack meetings or even camp-outs depending on the location to help instruct. Most of our committee members have worked on Kia Kima staff and have knowledge and experience instructing Scouts. They instruct using hands-on demonstrations that utilize the EDGE method so the Scouts will be able to fully master the skills. Contact the Committee Chairman at mobilecamp@chickasawoa.org to schedule a visit. Different things that he will need to know are location, time, how many people are requested, and the skills they will be teaching. Previous visits have included teaching Orienteering skills, knots, backpacking, and Arrow of Light advancement. If you have any ideas or questions about what they can instruct please feel free to ask! THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 15 Unit Leader’s Guidebook EVENTS OF THE AHOALAN-NACHPIKIN LODGE LODGE CALENDAR Below is the Lodge Calendar for 2014. These dates were approved during a Lodge Executive Committee Meeting. Please make note of these dates as you plan your unit’s calendar, to allow the OA members in your unit maximum opportunity to participate in the Lodge’s events. 2014 CALENDAR January 1 – April 30 Unit Elections Individual Units February 21-23 LOAC XVII Camp Currier April 25-27 Section Conclave Camp McKee, Jeffersonville, KY May 16-18 Spring Ordeal Kia Kima Scout Reservation Sept 12-14 Fall Ordeal Camp Currier Oct. 10-12 Fall Fellowship Camp Currier December 1 Lodge Family Banquet TBD THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 16 Unit Leader’s Guidebook CONCLAVE The Ahoalan-Nachpikin Lodge belongs to Section SR6, along with eight other OA lodges from Tennessee, Kentucky and Mississippi. Every year, these lodges meet for fellowship and competition during a weekend at one of the Scout camps in the Area. Called a conclave, this event is always enjoyed by all that attend. The 2014 Section SR6 Conclave is on the weekend of April 25-27 at Camp McKee near Jeffersonville, Kentucky. Kawida Lodge will host this event, and this will be a great opportunity for your OA members to meet and interact with OA members from throughout the Section. More information on how members in your unit may register will be available on the Lodge website (www.chickasawoa.org). LODGE ORDEALS To become a member of the Order of the Arrow, an elected candidate must attend and complete the “Ordeal” within one year of his election. The Ahoalan-Nachpikin Lodge holds two Ordeal weekends each year to allow every candidate several opportunities to attend one after their election. Each candidate must register for the Ordeal that he intends to attend by completing the online registration through the Chickasaw Council DoubleKnot calendar. All lodge members are invited to participate in the Ordeal weekend. The Ordeal is typically finished by 10 AM Sunday morning. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 17 Unit Leader’s Guidebook BROTHERHOOD MEMBERSHIP The Ahoalan-Nachpikin Lodge encourages every Ordeal member to seal their membership in the OA by becoming a Brotherhood member. Ordeal members that have been a member for at least 10 months are eligible for Brotherhood membership. Brotherhood Conversion involves learning more about the symbols and traditions of the Order. The Brotherhood is represented on the OA sash by two bars on either end of the arrow. The Brotherhood ceremony is offered at LOAC, Fall Fellowship, KKSR Summer Camp and the Ordeals. Further requirements for Brotherhood membership are described in the Order of the Arrow Handbook. NATIONAL OA EVENTS AND OPPORTUNITIES Every 2 to 3 years, the National Order of the Arrow Conference (NOAC) is held for one week on a major university campus in the late summer. The NOAC is similar in scope to a National Jamboree, in that lodges from across the country send delegates for training, fellowship, competition, and fun. All OA members in the Lodge are eligible and encouraged to become a part of the Ahoalan-Nachpikin Lodge Contingent – it will be a trip to remember! Contact the Lodge Adviser or check the website if your members are interested. The next NOAC will be in 2015 at Michigan State University, and it is also the Centennial Year for the Order of the Arrow! ORDER OF THE ARROW HIGH ADVENTURE Order of the Arrow High Adventure is another summer program for older Scouts. It is a two week program offered at each of Scouting’s High Adventure bases. OA Trail Crew is at Philmont Scout Ranch, OA Wilderness Voyage and Canadian Odyssey are at Northern Tier and OA Ocean Adventure is at Sea Base. This program allows participants to provide service for the bases in the form of trail building for the first week, and then plan their own personalized trek for the second week. This all comes at a much cheaper rate than visiting with a unit and is a great opportunity for older scouts who want to go back to the bases. If any of your Scouts are interested in OA High Adventure, you can contact the Lodge Adviser or visit http://adventure.oa-bsa.org. The Lodge also operates an OA High Adventure Scholarship for those wishing to attend one of the OA High Adventure programs. The scholarship is based on financial need however there are a few other requirements. More information can be found on our website. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 18 Unit Leader’s Guidebook PUBLICATIONS OF THE AHOALAN-NACHPIKIN LODGE LODGE WEB SITE The Lodge maintains a web page, found at www.chickasawoa.org, which contains up-to-date information on Lodge events and programs, as well as all of the forms mentioned in this guidebook (and many other useful items!). We also encourage all members to sign up for the Lodge email list on the website, which will provide email reminders and breaking news to the list. Youth members maintain this web page, and the web team is always interested in hearing from members who have an interest in helping with this service. LODGE ONLINE CALENDAR The Lodge has a planning calendar on the web, found at the Chickasaw Council Calendar web page. This calendar can be very helpful in incorporating Ahoalan-Nachpikin Lodge functions into your unit calendar. It is a Doubleknot calendar that also allows you to register and pay for events using it. SOCIAL MEDIA The Lodge operates an official Facebook page at www.facebook.com/lodge558. Here the Lodge also provides updates and information regarding events and activities of the Lodge. You are also able to sign up for the mailing list from the Facebook Page and view the Planbook. THE ORDER OF THE ARROW IN THE CHICKASAW COUNCIL 19 Unit Leader’s Guidebook LODGE NEWSLETTER The official newsletter of the Ahoalan-Nachpikin Lodge is The Dancing Bear, which is published quarterly. News on past events, along with pertinent details on upcoming events, is included in each issue. This newsletter is edited and published by a youth staff and all members are invited to submit articles for consideration. WHERE TO GO CAMPING GUIDE As part of their camping promotion service, the Ahoalan-Nachpikin Lodge publishes a “Where to Go Camping Guide” and provides it to each unit in the Council. This guide is reviewed yearly, and updated as needed. The Lodge encourages you to submit your favorite camping or hiking sites for inclusion, and welcomes your comments and reviews of the sites listed. LODGE PLANBOOK The Lodge Planbook is a book published yearly with information on the current officers, the lodge goals, the year’s calendar, select forms, and other information. Printed copies of the Planbook are given out to new members in their packet after they complete their Ordeal. Digital copies of the Planbook can be found online at the Lodge website. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Ahoalan-Nachpikin Unit Leader's Guidebook Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Publisher An entity responsible for making the resource available Andrew Schrack Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Order of the Arrow https://www.kiakimamuseum.org/files/original/cd8a99a7b69ddea847d61230afa236bc.pdf 3b00486234ccea9ae14a0285f1e75b78 PDF Text Text Ahoalan-Nachpikin Lodge Order of the Arrow LODGE 558 Chickasaw Council Boy Scouts of America W W W 171 S Hollywood Memphis, TN 38112 Ahoalan Nachpikin Strategic Plan Scouting’s National Honor Society �Ahoalan-Nachpikin Lodge Order of the Arrow LODGE 558 Chickasaw Council Boy Scouts of America W W W 171 S Hollywood Memphis, TN 38112 As Ahoalan-Nachpikin Lodge closes its eighteenth year of service, it is time to reexamine and rededicate ourselves to the Mission and Purpose of the Lodge and of the Order of the Arrow. For that reason it is imperative to examine the goals of the Chickasaw Council, the Order of the Arrow, and of Scouting as a whole and how our own goals align. This Strategic Plan establishes focused, long-term goals to provide a sense of direction to incoming officers as they, in turn, will plan the goals for their term. The Plan, by nature, transcends one sole year and is intended to be used over a span of several years until it is determined that a new plan shall be written to guide the lodge. This Strategic Plan cannot be accomplished by the Lodge Executive Committee alone. In order to make the lodge truly great and an asset the units of the Chickasaw Council, it is imperative that everyone is involved. These goals can only be accomplished with the added support of every Arrowman within the Council. Only then will the Mission of the lodge be fully realized and accomplished. Some of these goals will appear easy at the beginning; however changes should not be made all at once in case the program and purpose of the lodge suffers because of confusion over new implementations. Scouting’s National Honor Society �Ahoalan-Nachpikin Lodge Order of the Arrow LODGE 558 Chickasaw Council Boy Scouts of America W W W 171 S Hollywood Memphis, TN 38112 Mission of the Lodge: The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. The Obligation of the Order of the Arrow I do hereby promise on my honor as a Scout that I will always and faithfully observe and preserve the traditions of the Order of the Arrow, Wimachtendienk, Wingolauchsik, Witahemui. I will always regard the ties of brotherhood in the Order of the Arrow as lasting, and will seek to preserve a cheerful spirit, even in the midst of irksome tasks and weighty responsibilities, and will endeavor, so far as in my power lies, to be unselfish in service and devotion to the welfare of others. Purpose of the Order of the Arrow As Scouting’s National Honor Society, our purpose is to:     Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition. Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience, in the unit, year-round, and in summer camp. Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. Scouting’s National Honor Society �Strategic Plan MEMBERSHIP RETENTION ............................................................................................................................... 5 UNIT ELECTIONS .....................................................................................................................................................5 INCREASE BROTHERHOOD CONVERSION ......................................................................................................................5 ACTIVITIES .............................................................................................................................................................6 SUMMER CAMP PRESENCE .......................................................................................................................................6 SERVICE........................................................................................................................................................... 7 COMMUNITY SERVICE ..............................................................................................................................................7 COUNCIL SERVICE....................................................................................................................................................7 UNIT SUPPORT ................................................................................................................................................ 8 CAMPING PROMOTIONS ...........................................................................................................................................8 MOBILE CAMP .......................................................................................................................................................8 CHAPTERS ....................................................................................................................................................... 9 CHAPTER ADMINISTRATION.......................................................................................................................................9 CHAPTER ACTIVITIES ................................................................................................................................................9 AMERICAN INDIAN AFFAIRS .......................................................................................................................... 10 DANCE & DRUM ...................................................................................................................................................10 CEREMONIES ........................................................................................................................................................10 ADMINISTRATION/FINANCIAL ...................................................................................................................... 11 RECORD-KEEPING ..................................................................................................................................................11 INCREASED FUNDS.................................................................................................................................................11 �Membership Retention The lodge relies on a membership base in order to deliver the Mission of the Order of the Arrow. Therefore in order to foster Brotherhood, Service, and Leadership, the lodge will strive to increase membership retention within the program. Unit Elections Perpetuation of the Order requires the inflow of new Arrowmen and this process begins with the unit elections. In order to better promote the lodge and encourage active members, unit elections have to be conducted with proper training and new programs created to assist the election teams. Specific Goals:     Develop a central online system that tracks Unit Election results to completed Ordeal Develop written plan for retaining new members and engaging them to a second event Send reminders to units before Ordeals reminding them of candidates’ eligibility Create procedure to ensure that candidates at events were duly elected Increase Brotherhood Conversion Brotherhood Conversion is acknowledged as a way of sealing the commitment of active Ordeal members while also inspiring lapsed members. It can essentially be seen as the lodge’s “second chance” at inspiring Arrowmen and creating more active members. Specific Goals:   Increase Brotherhood conversion to 40% (Silver JTE level) Update record-keeping so that Units/Arrowmen can be sent reminders about eligibility Ahoalan-Nachpikin Strategic Plan 5|Page �Activities Attendance at functions and events is the primary means of the lodge to deliver the spirit and program of the Order. Increased attendance will in turn increase membership retention. Specific Goals:    Average over 100 Arrowmen at Fellowship events Develop promotional plan for events Achieve 70% Membership Retention on Journey to Excellence (Gold level) Summer Camp Presence The Order of the Arrow was founded at a summer camp with the purpose of serving the campers and ultimately the camp. Therefore it is of the upmost importance to create and maintain an active presence at Kia Kima Scout Reservation. Summer Camp is also the main time that Scouts and Scouters will see the Order and therefore the lodge should provide several opportunities for promotions. Specific Goals:    Revamp the Summer Fellowship program to be more engaging for Arrowmen Determine opportunities for more high visible promotion/outreach during Camp Examine other lodges’ summer programs to incorporate successful ideas Ahoalan-Nachpikin Strategic Plan 6|Page �Service As a Brotherhood of Cheerful Service, the lodge exists to serve the youth of the council and to inspire them to serve. Expanding on that the lodge should not only serve Scouting inwardly, but also serve outwardly in the community and be a prominent, positive example of cheerful service. Community Service The lodge will examine opportunities that will allow us to provide a greater community service in terms of quality and in quantity. Individual chapters will also examine possibilities of community service within their chapter. Specific Goals:   Have at least one Lodge community service project each year for the next two years Create a Lodge Philanthropic program for local nonprofits Council Service Service to Scouting is one of the founding principles of the Order. The Lodge will continue to provide service to the camps and the Council while creating innovative possibilities for new avenues of service that are in line with the Strategic Plan of the Chickasaw Council. Specific Goals:     Increase year-round service opportunities at Council Camps outside of normal events Increase annual ServiceCorps members to 90 Arrowmen Determine ways for the lodge to support the council’s Capital Campaign improvements Provide a ServiceCorps at more Cub Scout events Ahoalan-Nachpikin Strategic Plan 7|Page �Unit Support “Let it be remembered that the Order of the Arrow was created to help the unit – to help it present its membership a better ideal of the inner qualities of the good Scout camper. Qualities of character, like cheerfulness and service, are hard for a boy or a man to understand in the abstract. They come easier when seen in human life. Let us realize the significance of the Order in the unit – for the unit is our best hope in Scouting.” – Dr. E Urner Goodman, Founder Camping Promotions As an organization of honored campers, the lodge assists units with suggesting places to go camping. The lodge also supports Kia Kima through camping promotion visits. Specific Goals:    Publish an updated Where To Go Camping guide every two years Innovate new ways to promote Kia Kima summer camp Host a Camping Promotions training for Unit Election teams Mobile Camp Having recently absorbed the Mobile Kia Kima program, the lodge will seek to enhance and fully carry out the mission of Mobile Camp in providing the Summer Camp knowledge and training to Units yearround. Specific Goals:     Develop promotion plan to increase knowledge of Mobile Camp among unit leaders Increase use of Mobile Camp among Cub Scout packs and Venturing Crews Acquire a dedicated enclosed trailer fully equipped with supplies needed to complete rank advancement up to First Class along with Cub Scout and Venturing supplies Increase Commissioner Corps of trained Arrowmen who can operate Mobile Camp Ahoalan-Nachpikin Strategic Plan 8|Page �Chapters The Missions of the Lodge and of the Order are recognized to be carried out on the Unit level. For that reason the Chapters are of vital importance to the operations and well-being of the Lodge as a whole. Therefore in order to improve the programs of the Lodge, the Chapters must be running smoothly and with a unified vision. Chapter Administration In order to deliver the program of the Order to the units, active Chapters are a necessity. By having more active chapters with greater participation in the Districts, more units can be reached. Specific Goals:     All five chapters holding meetings at least quartlery Active Key 3 within the Chapters/Districts (Chapter Chief, Adviser, District Executive) Have all Chapter Chief report to District Executive Committee meetings Develop program to encourage and recognize units’ participation within chapter Chapter Activities The spirit and program of Scouting and of the Order cannot fully be conveyed in a meeting. Therefore the Chapters will determine their options for activities outside of regular Chapter meetings for the purpose of fostering Brotherhood or for the purpose of providing Service. Specific Goals:   Have three chapters hold events outside of a normal chapter meeting Have three chapters host events (non-OA related) at District Camporees Ahoalan-Nachpikin Strategic Plan 9|Page �American Indian Affairs American Indian culture has been utilized since the founding of the Order as it was recognized to foster a love of nature and character. Over the years the Order’s American Indian program has continued to decline in activity even though it is one of the most popular forms of promotion for the Order. Dance & Drum The lodge will make every attempt to educate and foster a learning of all styles of American Indian dancing and singing. These can then be used in pow wow demonstrations for education and outreach, or used to enhance Call Out and Cub Scout ceremonies. A standard of authenticity will be required. Specific Goals:      Build basic dance regalia sets of the major styles for beginners to use to learn Build a library of authentic songs to use and teach Repair the Sakima Machque drum and create quality stands for the Sakima Machque and Okla Kamassa drums Develop a training program or event for teaching dancing and singing Increase number of demonstrations done for Cub Scout events Ceremonies Through American Indian style ceremonies, the Order perpetuates traditions and ideals. The lodge will seek to improve its ceremonies to further build character and establish the principles of the Order within Arrowmen. Specific Goals:    Finish developing a permanent ceremony site at Camp Currier Establish two complete sets of lodge regalia Develop plan to ensure longevity and upkeep of materials (i.e. torches, bow, etc) Ahoalan-Nachpikin Strategic Plan 10 | P a g e �Administration/Financial If the lodge is to be able to deliver the mission of helping units and scouts, it must first be functioning smoothly itself. This involves making several changes to streamline the administrative tasks while also ensuring the lodge can continue to grow financially. Record-keeping In order to maintain knowledge of the current standing of the lodge, the officers will seek to organize and maintain lodge records. This includes event records and registration. This will be accomplished through greater use of the LodgeMaster system to keep accurate and up-to-date information on every member of the lodge. Specific Goals:     Develop and utilize a digital check-in process at events Develop plan for officer communication during events at Camp Currier Make membership cards available year-round Develop system for quickly checking Season Pass members Increased Funds The program of the lodge is limited by the amount of available funds it has. Therefore the lodge will investigate new opportunities to sell products and possible fundraising opportunities. This will allow the lodge to have more freedom in program planning along with increasing financial contributions to the Council and the camps. Specific Goals:   Follow budget limits and remove budget items that are no longer used Investigate and utilize fundraisers besides patch sales Ahoalan-Nachpikin Strategic Plan 11 | P a g e �Ahoalan-Nachpikin Lodge Chickasaw Council 171 S. Hollywood Memphis, TN 38112 Ahoalan-Nachpikin http://www.chickasawoa.org Strategic Plan 12 | P aCommittee ge 2013 Lodge Executive � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Ahoalan-Nachpikin Lodge Order of the Arrow L O D G E 5 5 8 W W W Chickasaw Council 171 S Hollywood Boy Scouts of America Memphis, TN 38112 Scouting’s National Honor Society Ahoalan Nachpikin Strategic Plan Ahoalan-Nachpikin Lodge Order of the Arrow L O D G E 5 5 8 W W W Chickasaw Council 171 S Hollywood Boy Scouts of America Memphis, TN 38112 Scouting’s National Honor Society As Ahoalan-Nachpikin Lodge closes its eighteenth year of service, it is time to reexamine and rededicate ourselves to the Mission and Purpose of the Lodge and of the Order of the Arrow. For that reason it is imperative to examine the goals of the Chickasaw Council, the Order of the Arrow, and of Scouting as a whole and how our own goals align. This Strategic Plan establishes focused, long-term goals to provide a sense of direction to incoming officers as they, in turn, will plan the goals for their term. The Plan, by nature, transcends one sole year and is intended to be used over a span of several years until it is determined that a new plan shall be written to guide the lodge. This Strategic Plan cannot be accomplished by the Lodge Executive Committee alone. In order to make the lodge truly great and an asset the units of the Chickasaw Council, it is imperative that everyone is involved. These goals can only be accomplished with the added support of every Arrowman within the Council. Only then will the Mission of the lodge be fully realized and accomplished. Some of these goals will appear easy at the beginning; however changes should not be made all at once in case the program and purpose of the lodge suffers because of confusion over new implementations. Ahoalan-Nachpikin Lodge Order of the Arrow L O D G E 5 5 8 W W W Chickasaw Council 171 S Hollywood Boy Scouts of America Memphis, TN 38112 Scouting’s National Honor Society Mission of the Lodge: The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. The Obligation of the Order of the Arrow I do hereby promise on my honor as a Scout that I will always and faithfully observe and preserve the traditions of the Order of the Arrow, Wimachtendienk, Wingolauchsik, Witahemui. I will always regard the ties of brotherhood in the Order of the Arrow as lasting, and will seek to preserve a cheerful spirit, even in the midst of irksome tasks and weighty responsibilities, and will endeavor, so far as in my power lies, to be unselfish in service and devotion to the welfare of others. Purpose of the Order of the Arrow As Scouting’s National Honor Society, our purpose is to:  Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition.  Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience, in the unit, year-round, and in summer camp.  Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation.  Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. Strategic Plan MEMBERSHIP RETENTION ............................................................................................................................... 5 UNIT ELECTIONS ..................................................................................................................................................... 5 INCREASE BROTHERHOOD CONVERSION ...................................................................................................................... 5 ACTIVITIES ............................................................................................................................................................. 6 SUMMER CAMP PRESENCE ....................................................................................................................................... 6 SERVICE ........................................................................................................................................................... 7 COMMUNITY SERVICE .............................................................................................................................................. 7 COUNCIL SERVICE .................................................................................................................................................... 7 UNIT SUPPORT ................................................................................................................................................ 8 CAMPING PROMOTIONS ........................................................................................................................................... 8 MOBILE CAMP ....................................................................................................................................................... 8 CHAPTERS ....................................................................................................................................................... 9 CHAPTER ADMINISTRATION ....................................................................................................................................... 9 CHAPTER ACTIVITIES ................................................................................................................................................ 9 AMERICAN INDIAN AFFAIRS .......................................................................................................................... 10 DANCE & DRUM ................................................................................................................................................... 10 CEREMONIES ........................................................................................................................................................ 10 ADMINISTRATION/FINANCIAL ...................................................................................................................... 11 RECORD-KEEPING .................................................................................................................................................. 11 INCREASED FUNDS ................................................................................................................................................. 11 Ahoalan-Nachpikin 5 | P a g e Strategic Plan Membership Retention The lodge relies on a membership base in order to deliver the Mission of the Order of the Arrow. Therefore in order to foster Brotherhood, Service, and Leadership, the lodge will strive to increase membership retention within the program. Unit Elections Perpetuation of the Order requires the inflow of new Arrowmen and this process begins with the unit elections. In order to better promote the lodge and encourage active members, unit elections have to be conducted with proper training and new programs created to assist the election teams. Specific Goals:  Develop a central online system that tracks Unit Election results to completed Ordeal  Develop written plan for retaining new members and engaging them to a second event  Send reminders to units before Ordeals reminding them of candidates’ eligibility  Create procedure to ensure that candidates at events were duly elected Increase Brotherhood Conversion Brotherhood Conversion is acknowledged as a way of sealing the commitment of active Ordeal members while also inspiring lapsed members. It can essentially be seen as the lodge’s “second chance” at inspiring Arrowmen and creating more active members. Specific Goals:  Increase Brotherhood conversion to 40% (Silver JTE level)  Update record-keeping so that Units/Arrowmen can be sent reminders about eligibility Ahoalan-Nachpikin 6 | P a g e Strategic Plan Activities Attendance at functions and events is the primary means of the lodge to deliver the spirit and program of the Order. Increased attendance will in turn increase membership retention. Specific Goals:  Average over 100 Arrowmen at Fellowship events  Develop promotional plan for events  Achieve 70% Membership Retention on Journey to Excellence (Gold level) Summer Camp Presence The Order of the Arrow was founded at a summer camp with the purpose of serving the campers and ultimately the camp. Therefore it is of the upmost importance to create and maintain an active presence at Kia Kima Scout Reservation. Summer Camp is also the main time that Scouts and Scouters will see the Order and therefore the lodge should provide several opportunities for promotions. Specific Goals:  Revamp the Summer Fellowship program to be more engaging for Arrowmen  Determine opportunities for more high visible promotion/outreach during Camp  Examine other lodges’ summer programs to incorporate successful ideas Ahoalan-Nachpikin 7 | P a g e Strategic Plan Service As a Brotherhood of Cheerful Service, the lodge exists to serve the youth of the council and to inspire them to serve. Expanding on that the lodge should not only serve Scouting inwardly, but also serve outwardly in the community and be a prominent, positive example of cheerful service. Community Service The lodge will examine opportunities that will allow us to provide a greater community service in terms of quality and in quantity. Individual chapters will also examine possibilities of community service within their chapter. Specific Goals:  Have at least one Lodge community service project each year for the next two years  Create a Lodge Philanthropic program for local nonprofits Council Service Service to Scouting is one of the founding principles of the Order. The Lodge will continue to provide service to the camps and the Council while creating innovative possibilities for new avenues of service that are in line with the Strategic Plan of the Chickasaw Council. Specific Goals:  Increase year-round service opportunities at Council Camps outside of normal events  Increase annual ServiceCorps members to 90 Arrowmen  Determine ways for the lodge to support the council’s Capital Campaign improvements  Provide a ServiceCorps at more Cub Scout events Ahoalan-Nachpikin 8 | P a g e Strategic Plan Unit Support “Let it be remembered that the Order of the Arrow was created to help the unit – to help it present its membership a better ideal of the inner qualities of the good Scout camper. Qualities of character, like cheerfulness and service, are hard for a boy or a man to understand in the abstract. They come easier when seen in human life. Let us realize the significance of the Order in the unit – for the unit is our best hope in Scouting.” – Dr. E Urner Goodman, Founder Camping Promotions As an organization of honored campers, the lodge assists units with suggesting places to go camping. The lodge also supports Kia Kima through camping promotion visits. Specific Goals:  Publish an updated Where To Go Camping guide every two years  Innovate new ways to promote Kia Kima summer camp  Host a Camping Promotions training for Unit Election teams Mobile Camp Having recently absorbed the Mobile Kia Kima program, the lodge will seek to enhance and fully carry out the mission of Mobile Camp in providing the Summer Camp knowledge and training to Units year-round. Specific Goals:  Develop promotion plan to increase knowledge of Mobile Camp among unit leaders  Increase use of Mobile Camp among Cub Scout packs and Venturing Crews  Acquire a dedicated enclosed trailer fully equipped with supplies needed to complete rank advancement up to First Class along with Cub Scout and Venturing supplies  Increase Commissioner Corps of trained Arrowmen who can operate Mobile Camp Ahoalan-Nachpikin 9 | P a g e Strategic Plan Chapters The Missions of the Lodge and of the Order are recognized to be carried out on the Unit level. For that reason the Chapters are of vital importance to the operations and well-being of the Lodge as a whole. Therefore in order to improve the programs of the Lodge, the Chapters must be running smoothly and with a unified vision. Chapter Administration In order to deliver the program of the Order to the units, active Chapters are a necessity. By having more active chapters with greater participation in the Districts, more units can be reached. Specific Goals:  All five chapters holding meetings at least quartlery  Active Key 3 within the Chapters/Districts (Chapter Chief, Adviser, District Executive)  Have all Chapter Chief report to District Executive Committee meetings  Develop program to encourage and recognize units’ participation within chapter Chapter Activities The spirit and program of Scouting and of the Order cannot fully be conveyed in a meeting. Therefore the Chapters will determine their options for activities outside of regular Chapter meetings for the purpose of fostering Brotherhood or for the purpose of providing Service. Specific Goals:  Have three chapters hold events outside of a normal chapter meeting  Have three chapters host events (non-OA related) at District Camporees Ahoalan-Nachpikin 10 | P a g e Strategic Plan American Indian Affairs American Indian culture has been utilized since the founding of the Order as it was recognized to foster a love of nature and character. Over the years the Order’s American Indian program has continued to decline in activity even though it is one of the most popular forms of promotion for the Order. Dance & Drum The lodge will make every attempt to educate and foster a learning of all styles of American Indian dancing and singing. These can then be used in pow wow demonstrations for education and outreach, or used to enhance Call Out and Cub Scout ceremonies. A standard of authenticity will be required. Specific Goals:  Build basic dance regalia sets of the major styles for beginners to use to learn  Build a library of authentic songs to use and teach  Repair the Sakima Machque drum and create quality stands for the Sakima Machque and Okla Kamassa drums  Develop a training program or event for teaching dancing and singing  Increase number of demonstrations done for Cub Scout events Ceremonies Through American Indian style ceremonies, the Order perpetuates traditions and ideals. The lodge will seek to improve its ceremonies to further build character and establish the principles of the Order within Arrowmen. Specific Goals:  Finish developing a permanent ceremony site at Camp Currier  Establish two complete sets of lodge regalia  Develop plan to ensure longevity and upkeep of materials (i.e. torches, bow, etc) Ahoalan-Nachpikin 11 | P a g e Strategic Plan Administration/Financial If the lodge is to be able to deliver the mission of helping units and scouts, it must first be functioning smoothly itself. This involves making several changes to streamline the administrative tasks while also ensuring the lodge can continue to grow financially. Record-keeping In order to maintain knowledge of the current standing of the lodge, the officers will seek to organize and maintain lodge records. This includes event records and registration. This will be accomplished through greater use of the LodgeMaster system to keep accurate and up-to-date information on every member of the lodge. Specific Goals:  Develop and utilize a digital check-in process at events  Develop plan for officer communication during events at Camp Currier  Make membership cards available year-round  Develop system for quickly checking Season Pass members Increased Funds The program of the lodge is limited by the amount of available funds it has. Therefore the lodge will investigate new opportunities to sell products and possible fundraising opportunities. This will allow the lodge to have more freedom in program planning along with increasing financial contributions to the Council and the camps. Specific Goals:  Follow budget limits and remove budget items that are no longer used  Investigate and utilize fundraisers besides patch sales Ahoalan-Nachpikin 12 | P a g e Strategic Plan Ahoalan-Nachpikin Lodge Chickasaw Council 171 S. Hollywood Memphis, TN 38112 http://www.chickasawoa.org 2013 Lodge Executive Committee Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Ahoalan-Nachpikin Strategic Plan Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Publisher An entity responsible for making the resource available Andrew Schrack Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Order of the Arrow https://www.kiakimamuseum.org/files/original/b6ecc56a01021864b5337dcc25aaf2a7.pdf adc89a7447998897a3da4c0f8f79a67c PDF Text Text �Ahoalan-Nachpikin Lodge 2013 Plan Book The Purpose of the Order of the Arrow As Scouting’s National Honor Society, our purpose is to: • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition. • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. The Mission of the Lodge The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. The Obligation I, do hereby promise, on my honor as a Scout, that I will always and faithfully, observe and preserve the traditions of the Order of theArrow, Wimachtendienk, Wingolauchsik, Witahemui. I will always regard the ties of Brotherhood in the Order of theArrow, as lasting, and will seek to preserve a cheerful spirit, even in the midst of irksome tasks and weighty responsibilities, and will endeavor, so far as in my power lies, to be unselfish in service and devotion to the welfare of others. The Song of our Order Firm bound in Brotherhood, gather the clan, That cheerful service brings to fellow man. Circle our council fire, weld tightly every link, That binds us in Brotherhood, Wimachtendienk. �Ahoalan-Nachpikin Lodge 2013 Plan Book Brothers, 2013 is a new year with room for new innovations and improvement. As a lodge we have several lofty goals and aspirations, but with teamwork and dedication, we cannot fail. Together as a Brotherhood let’s make it the best year our Lodge and our Council has ever seen! There are many events coming up this year that will continue to provide a lot of excitement. April 19-21 the Lodge will send a contingent to Conclave at Camp Yocona outside of Tupelo. This is a large campout with all the lodges in the Section. There are plenty of games and competitions that make for a lot of fun.This year the theme isAll-American Football! One option for the summer is OAHigh Adventure. You can go to OATrail Crew (Philmont), OAOcean Adventure (Sea Base), OAWilderness Voyage (Northern Tier), or OA Canadian Odyssey (Sea Base). Here you will work on maintaining and improving the camps while also experiencing much of what it has to offer. It is also a lot cheaper than going with your troop! Another option is being on the Order of the Arrow staff at the National Jamboree. This is the first Jamboree at the new Summit Bechtel Family National Reserve. There are five different jobs you can do on staff: Jamboree Trek Guide (leading troops on a four-hour trek to the top of Garden Ground Mountain), Service Corps, Day of Service Guides (leading troops on their Day of Service), Indian Village staff (teaching different American Indian culture like drumming or dancing), or Recreation S taff (hosting games, cook outs, etc). The Order of theArrow staff is a great way to go to the Jamboree! On a local level, we have our Lodge Order of theArrow Conference (LOAC) which is at Camp Currier February 22-24. During summer camp at Kia Kima there will be a weekly Summer Fellowship every Friday evening in the Council Ring before Campfire. Fall Fellowship is at Camp Currier October 4-6 and where we will elect our new officers for 2014. This year there will also be a ServiceCorps for Akela Cub October 11-13 and October 25-27 at Camp Currier . This is a great way to serve the Council and make sure everything runs smoothly for the Boys in Blue. Our two Ordeals (where we induct new members) will be May 3-5 and September 6-8. These will be held at Kia Kima and Camp Currier respectively.Finally our Lodge Family Banquet will be held November 30th. Also, if you have been an Ordeal member for 10 months you have the opportunity to seal your membership by going through Brotherhood conversion. This will teach you more of our traditions and give you a greater underst anding of the Order. There will be a Brotherhood ceremony at every Lodge event (exceptAkela Cub and Banquet) and also every week of Summer Camp at Kia Kima. On behalf of the officers of the Lodge Executive Committee, we are looking forward to a great year with the lodge! W. W. W. Andrew Schrack Lodge Chief �Ahoalan-Nachpikin Lodge 2013 Plan Book Table of Contents Lodge Goals 1 Ordeal Information 2012 Ahoalan-Nachpikin Lodge 2013 Calendar 2 Ahoalin-Nachpikin Lodge #558 Rules Special Events & Opportunities 3 Lodge History & Past Lodge Chiefs 4 So You are a New Ordeal Member 5 Officer Roster 6-10 Lodge Chief 7 Vice Chief of Activities Vice Chief of Unit Elections & Camp Promotions Vice Chief of Administration Vice Chief of Finance Vice Chief of Indian Affairs 8 8 9 9 10 Lodge Committees 11-13 Chapters 14-18 Lippoe Blaknik Macheu Machque Sakima Machque Okla Kamassa Nashoba Tohbi 14 15 16 17 18 19 20-24 Brotherhood 25-26 JTE Lodge Requirements JTE Chapter Requirements 27-28 29-30 Troop/Team Representative Award Recipients 31 32-37 The Vigil Honor Ahoalan-Nachpikin Vigil Honor Roll 2013 Vigil Nomination Form 38 39-44 45 Awards Nomination Form Lodge Officer Application Kia Kima Staff 46-47 48-49 50 �Ahoalan-Nachpikin Lodge 2013 Plan Book 18 Years of Ahoalan-Nachpikin Lodge 103 Years of American Scouting 2013 Lodge Goals 1. Attain Gold Level in Journey to Excellence 2. Petition for E. Urner Goodman Camping Award 3. Write and implement Lodge Strategic Plan 4. Increase Chapter activity 5. Fund and donate a Technology Center shelter at Kia Kima Scout Reservation 1 �Ahoalan-Nachpikin Lodge 2013 Plan Book Ahoalan-Nachpikin Lodge 2013 Calendar February 22-24 LOAC (Camp Currier) March 1-3 July 1-6 July 7-13 July 14-24 Summer Camp week IV Summer Camp week V National Boy Scout Jamboree NLS/NLATS (Nashville) September 6-8 Fall Ordeal (Camp Currier) April 19-21 May 3-5 June 1-4 June 5-8 June 9-15 June 16-22 June 24-30 June 30-July 5 2 OA Conclave (Camp Yocana) October 4-6 Fall Fellowship (Camp Currier) December 1 Lodge Family Banquet Spring Ordeal (Kia Kima) Cub Scout Resident Camp I Cub Scout Resident Camp II KKSR Summer Camp week I KKSR Summer Camp week I KKSR Summer Camp week III NYLT at Kia Kima �Ahoalan-Nachpikin Lodge 2013 Plan Book Special Events & Opportunities The following is a list of special events and programs offered on the Lodge, Section, Regional, and National levels of the Order of the Arrow. Lodge Fall Fellowship The Fall Fellowship is an annual event held in October . Various Training Sessions, Lodge Of ficer Elections, the Quest events, and Chapter Display Competitions are just a few of the activities Arrowmen can participate in on this fun filled weekend. Lodge Leadership Development (LLD) LLD is held during November of each year in order to train the new Lodge Officers and Committee Chairman, in addition to planning the year for the Lodge. Lodge Executive Committee Meetings The Lodge Executive Committee(LEC) meets periodically and handles the business af fairs of the Ahoalan-Nachpikin Lodge #558. The committee is composed of the Lodge officers, the past Lodge chief, standing committee chairmen, and the Chapter Chiefs plus various adult advisors (nonvoting members). All Lodge members are invited to attend but are not allowed to vote. Lodge Ordeals Two Ordeals are held at Kia Kima Scout Reservation or Camp Currier each year , in May and in September . All Brothers are encouraged to attend and render service to the Lodge and the Camps. Lodge Call-Outs A Call-Out is the public recognition ceremony of newly elected candidates. They are held at the Spring Camporees and each week at Summer Camp during the Friday night Campfire. Lodge Annual Family Banquet This Banquet is usually held in November for the purpose of fellowship and recognition. Families and guests are encouraged to attend. V arious awards are presented including the Arrowman of the Year and Founders Awards. Lodge Order of the Arrow Conference (LOAC) fellowship. A few of the activities included are Section Officer Elections, Quest for the Golden Arrow, Native American Dance and Ceremony Team Competitions, and the battle for the Spirit Award. The “Where To Go Camping” books and the Lodge websites are also judged. Region National Leadership Seminar (NLS) Every other year our Lodge is invited to send delegates to the National Leadership Seminar . The NLS is a weekend Training Seminar that is taught by the best Trainers, Advisers, and Section Officers from all over the Southern Region. The Southern Region Chief along with his assistant, either the National Chief or the National ViceChief, coordinates the event. NLS is a great program for experienced leaders and new members wishing to serve as a leader. National National Order of the Arrow Conference (NOAC) NOAC is held every two years at a major college or university . It is a great experience for anyArrowman, including various shows, competitions, training sessions, patch trading, and fellowship. Over 8,000 usually attend this event. Order of the Arrow Trail Crew (OATC) OA Trail Crew is a program offered at Philmont Scout Ranch in Cimarron, New Mexico. This program consists of one week of labor on special trails followed by a week of hiking anywhere on the ranch. OATC participants often have special privileges and opportunities not offered to Scouters on regular treks. Northern Tier The Northern Tier offers a program similar to that of the OATC at a High Adventure Base in Ely , Minnesota. This trek involves canoes as an alternative to hiking. LOAC is an annual event held in February . At this event, Arrowmen gather for food, fun and fellowship. There is a variety of training and games, as well as a Brotherhood Order of the Arrow Ocean Adventure (OAOA) OAOA is the National OA program at Seabase. This program ceremony. Section Conclave Ahoalan-Nachpikin Lodge participates in the SR-6 Conclave each year . This is a weekend full of fun and is a 10-day experience in which you will experience wilderness camping, kayaking, sailing, fishing, snorkeling, team building (including a trip on a war canoe) and, of course, cheerful service. The program will be conservation based and will seek to help protect the ecosystem of the Florida Keys. 3 �Ahoalan-Nachpikin Lodge 2013 Plan Book Lodge History & Past Lodge Chiefs Ahoalan-Nachpikin Lodge History 1995 - Current The 1994 Fall Fellowship was a joint event between the Koi Hatachie 345 and Chickasah 406 lodges. The Chickasaw and Delta councils were in the process of merging. The fall elections were held during the fellowship at Camp Tallaha, located outside Charleston, MS, to select the new Lodge Executive Committee (LEC). It was agreed to have a balanced representation of leadership from the two merged lodges. After an arrowman from 406 was elected Lodge Chief, nominations were then limited to members of 345 for 1st Vice Chief. All the other offices were open to arrowmen from either lodge. Only the position of 2nd Vice Chief ran opposed. The event offered identically designed pocket and back patches featuring the combined totems of the Thunderbird (Chickasah) and White Panther (Koi Hatachie). After the first meeting at Camp Tallaha, the newly elected lodge officers met at the Chickasaw Council office to of ficially determine the new lodge totem and name. After several attempt s, they selected the black bear and the nameAhoalan-Nachpikin, which means “We Who Love the Outdoors”. The new lodge was officially chartered on January 1, 1995. It was a member of Section SR-9 from 1995-1997 It was then moved to Section SR-6N where it remained from 1997-2008. With a section restructuring in 2008, the lodge came to be in its current section, Section SR-6. Initially, each district in the lodge was represented by a chapter . In August of 2000, restructuring occurred to form four chapters, each comprised of two or three districts. The chapters that made up the new lodge structure were: Macheu Machque (Great Bear), Lippoe Blaknik (Wise Flying Squirrel), Nashoba Tobhi (White Wolf in the Choctaw), Sakima Machque (Chief Bear). In 2003, with the formation of new districts, a new chapter, Okla Kamassa (Strong People) was added to the lodge structure. All of these remain currently. Lodge Chiefs & Advisers of Ahoalan-Nachpikin 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 4 Lodge Chief Brad Stephens Brian Leith Brian Leith Chuck Barber Ryan Cooper Peter DiSessa Jonathan Friedman Shelby Lux Jimmy Pearson Ryan Pudwell Zac Case Spencer Nesvick Patrick Howie Landon Fisher Jesse Henderson Johnny Tracy Mike Haskins Andrew Schrack Adviser Phil Counts Jason Hood Martin Hoffert Martin Hoffert Martin Hoffert Robert Friedman Robert Friedman Scott Stephens Scott Stephens David Miller David Miller David Miller Gene Cofer Gene Cofer Scott Stephens Scott Stephens Scott Stephens Chuck Martin Staff Adviser Scott Stephens Harold Keller Trey Moore Trey Moore Trey Moore Ken Kimble Ken Kimble Ken Kimble Peter Abel Drew Armstrong Drew Armstrong Drew Armstrong Drew Armstrong Drew Armstrong Jeremy Palazolo Jeremy Palazolo Jeremy Palazolo Jeremy Palazolo �Ahoalan-Nachpikin Lodge 2013 Plan Book So You are a New Ordeal Member... As an Ordeal member, you will fall into one of the following three categories: If you have just completed your Ordeal Ceremony CONGRATULATIONS! Ahoalan-Nachpikin Lodge #558 is happy to have you as a Brother . Ordeal membership is only the first step that you are expected to achieve.Ten months from now, you will be eligible to participate in the Brotherhood experience. Will you be ready? There are five goals that you must meet before you are eligible to earn your Brotherhood Membership. The time to prepare for this journey is now! If you have been an Ordeal member for less than 10 months Then take a few minutes to assess where you stand in your commitment to obtaining Brotherhood. Also, check your Lodge Calendar, call your Chapter Chief, or at lk to the Vice-Chief of Unit Elections and Camp Promotions, to find out when the next Brotherhood opportunity is scheduled. The Ordeal Ceremony contains some very powerful words and lessons that you must learn. These will help you understand what you will need to take the next step to Brotherhood. Review the Order of theArrow Handbook and obtain a copy of the “Brotherhood” Information Sheet to aid you in your preparations. Your Lodge depends on its members’ support, and you can be an exciting p art of its growth! If you have been an Ordeal member for more than 10 months Then contact a Lodge Officer or Adviser to discuss your Obligation and commitment to this awesome organization, the Order of the Arrow. You can continue to contribute to your Lodge and assist with sit growth and future. If you feel you are not receiving necessary support from Lodge members, cont act your Lodge Officers and/or Advisers for assistance. The Challenge of Brotherhood Membership You must meet five challenges before entering the Circle of Brotherhood. As an Ordeal member you have completed the first challenge. The next three require steady ef fort over a period of many months. The final challenge you must meet after you are satisfied that you have lived up to the first four. First: Memorize the signs of the Arrow Membership. Memorize the Obligation of the Order, which you received from Allowat Sakima (printed on the back of your membership card and in the front of this book). Memorize the Order of the Arrow official song (printed in the front of this book), the admonition, the sign of Ordeal Membership, and the Arrow Handclasp. Advance in your understanding of the Ordeal, and gain a thorough underst anding of the Ordeal through which you passed. Second: Serve your unit; help them improve their camping program. Retain your registration in Scouting. During a period of at least 10 months, strive to fulfill your Obligation by continuing and exp anding your service to your Troop or Crew. Third: Plan for service in your Lodge. Retain your registration in your Order of theArrow Lodge and keep your dues paid. Be aware that acceptance of Brotherhood Membership involves a pledge of service to the Lodge. Develop a concrete idea of how you plan to fulfill this pledge. 5 �Ahoalan-Nachpikin Lodge 2013 Plan Book Officers Roster The following list of officers is for your reference. The adults listed are there to serve our Council and the Scouts who comprise it. If you have any questions or comments, please do not hesitate to contact one of your advisers. The youth of the Ahoalan-Nachpikin Lodge are all members of the Executive Committee; however, the following list of officers and chairmen are the only voting members of the committee. The executive committee meets periodically throughout the year and makes important decisions that determine how the Lodge is managed. EveryArrowman is encouraged to attend these meetings and advise your officer or chairman as to how he should cast his vote.Although not all Arrowmen have voting privileges, the floor is open to discussion from all members. During the summer months of the Lodge’s year, many officers and chairmen will be working as Summer Camp Staff at Kia Kima Scout Reservation. Note: Denotes members of Kia Kima Summer Camp Staff, past & current. Denotes members of Philmont Staff, past & current. Lodge Privacy Policy Ahoalan-Nachpikin Lodge does not publish some personal information of our officers or of our members. If you need information, contact the Vice Chief of Administration. “For he who serves his fellows is, of all his fellows, greatest!” 6 �Ahoalan-Nachpikin Lodge 2013 Plan Book 2013 Lodge Officers Lodge Chief The Chief’s greatest role is the coordination of all the Lodge’s functions. The Chief is ultimately responsible for all events and undertakings of the Lodge. He maintains close contact with all officers, chairman, and advisers. The Chief also represents the Lodge on the Section and Council level. Goals • Increase Lodge presence at Council events and Kia Kima • Increase quantity of youth involvement in leadership positions • Increase event participation • Send larger contingents to National Leadership Seminar and Conclave than previous years Andrew Schrack lodgechief@chickasawoa.org Lodge Adviser Staff Adviser The Lodge Adviser serves as a liaison between the youth and adult members of the Lodge. He is the closest adviser to the Chief and Executive Committee. He encourages involvement and facilitates discussion of different issues concerning the Lodge. He is your “go to man”. Jeremy is a professional Scouter with the Chickasaw Council. He is an essential link in coordinating schedules, planning programs, and managing finances. Jeremy also serves as a contact for the Lodge in the council. He is your “safety net.” Chuck Martin 1497 Wolf Ridge Dr. Collierville, TN, 38017 901-490-4930 hm lodgeadviser@chickasawoa.org Jeremy Palazolo 171 South Hollywood Memphis, TN 38112 901-461-6215 cell 901-327-4193 wk jpalazol@bsamail.org staffadviser@chickasawoa.org 7 �Ahoalan-Nachpikin Lodge 2013 Plan Book 2013 Lodge Officers, cont’d Vice Chief of Activities Adam’s foremost responsibility is the planning and overseeing of all Lodge activities. He is also responsible for additional projects deemed appropriate by the Lodge Chief. He is directly responsible for selecting the Event & Service Chairman and effectively running lodge events. Goals • • • • At least 1 meeting before every event New, original events to be used at LOAC and Fall Fellowship Lodge Mailing List / Reminders of events sent at Holidays To have fun! Adviser: Melissa Burnett activitiesadviser@chickasawoa.org Adam Carr vcactivites@chickasawoa.org Vice Chief of Unit Elections & Camp Promotions Ben trains Chapter Unit Election teams and oversees the completion of all the unit elections appropriate toAhoalan-Nachpikin Lodge. He is responsible for the Lodge “Where to Go Camping Book”, and other camping promotions activities. He also organizes and communicates the “Call Out” lists to callout teams and assures that Ordeal information is distributed to candidates at call-outs. Goals • • • Train chapter chiefs and give them what they need for elections Provide elections for all units Provide camp promotions for all units Ben McClain vcuecp@chickasawoa.org Adviser: Chuck Schadrack uecpadviser@chickasawoa.org 8 �Ahoalan-Nachpikin Lodge 2013 Plan Book 2013 Lodge Officers, cont’d Vice Chief of Administration Shane is responsible for all Lodge records and is in charge of seeing that they are kept accurate.All mailings of the Lodge are Shane’s responsibility. He is directly responsible for registration at all Lodge functions and records the Lodge minutes at the Executive Committee meetings. Goals • Publish a “Dancing Bear” every 2 months • Work with the lodgemaster Committee to keep records up-to-date • Sent update e-mails and publish articles in the Council Newsletter for upcoming events Adviser: John Beach adminadviser@chickasawoa.org Jonathan Gibson vcadmin@chickasawoa.org Vice Chief of Finance James heads the Lodge Trading Post and oversees its inventory. He also works closely with the Vice Chief of Administration to set-up and run all registration processes at events. James will handle and manage all Lodge accounts and budgets. Goals • Stay under projected budget. • Set a two-week reimbursement cap. • Streamline financial records and inventory . • Work toward more OA High Adventure scholarships. • Work toward a training fund. Will Borah vcfinance@chickasawoa.org Adviser: John Cozart financeadviser@chickasawoa.org 9 �Ahoalan-Nachpikin Lodge 2013 Plan Book 2013 Lodge Officers, cont’d Vice Chief of Indian Affairs Logan is responsible for all aspects of the Lodge’s Indian affairs. He oversees ceremony teams, dance teams, and other assorted events appropriate to Native Americans. He is also a reservoir of information for those Scouts interested in becoming involved in IndianAffairs. Goals • Recruit 5 new ceremonialists by Fall Ordeal • Have 25% increase in attendance to local Indian Seminars • Encourage Arrowmen to attend Cub Scouting event s and promote AIA Logan McCulley vcaia@chickasawoa.org Adviser: Art Scott aiaadviser@chickasawoa.org 2012 Lodge Leadership at National Leadership Seminar. 10 �Ahoalan-Nachpikin Lodge 2013 Plan Book Lodge Committees Ahoalan-Nachpikin Lodge operates with 11 committees at its disposal. These committees operate with the guidance of the committee chairman and a Lodge officer. Each youth member of Ahoalan-Nachpikin Lodge is expected to join a committee and be active in its support. This is done so that each arrowman may gain a higher understanding of the Lodge’s purpose and mission within the Order. Please contact a member of the Lodge Executive Committee for more information on a particular area of interest. Ceremonies These Arrowmen recruit, train, and st age ceremonies for Lodge events. These include jobs such as character portrayal, trail running, and torch bearing. These individuals are also responsible for the maintenance of ceremony regalia and rings. Conclave Delegation These Arrowmen coordinate all aspect s of the 2012 Conclave that is to be held this coming year . This committee is responsible for carrying out the Lodge theme and preparing the Lodge for a section sanctioned event. Logan McCulley ceremonies@chickasawoa.org Goals • • • Tim Barker conclave@chickasawoa.org Goals Recruit 5 new ceremonialists by Fall Ordeal Have 25% increase in attendance to local Indian Seminars Encourage Arrowmen to attend Cub Scouting event s and promote AIA • • • Send 50 people to Conclave Have the Lodge place first in some of the section events Have a great time at Conclave John Beach (Adviser) conclaveadviser@chickasawoa.org John Cozart (Adviser) ceremoniesadviser@chickasawoa.org Dancing/Drum First Aid & Safety Drum/Dancing encourages, trains, provides resources and supports those arrowmen who are interested in becoming involved with Native American drumming or dancing. This committee will also provide training sessions for several events throughout the year. Maintenance of accurate and current health records of the Lodge members is an important responsibility of this committee. They also provide medical assistance during each Lodge event. Fred Doerner firstaid@chickasawoa.org • Goals • • Goals • John Johnson dancedrum@chickasawoa.org Help OA members enjoy every event they go to this year. Help increase safety and first aid awareness at each event. Recruit more dancers and drummers. Promote dancing and drumming to Scouts. Zac Case (Adviser) Josh Edwards (Adviser) firstaidadviser@chickasawoa.org 11 �Ahoalan-Nachpikin Lodge 2013 Plan Book Lodge Committees, cont’d Ordeal Banquet & Honors This multitasked committee preserves and promotes the awareness of Lodge history through projects in conjunction with the Historical Association. They also take pictures for the Lodge’s slide show and the Ahoalan-Nachpikin Lodge records. Finally , they oversee the Lodge honor award recipient selections and oversees all aspects of the annual lodge banquet. Will Richgels banquet@chickasawoa.org The Ordeal Committee is responsible for seeing that all information provided to Ordeal candidates at call-outs is correct and up-todate. The Ordeal Committee is responsible for overseeing the production and distribution of Spirit of the Arrow handbooks at Ordeals and Brotherhood ceremonies. The Ordeal Committe Chairman and his committee are also responsible for assisting with Orideals and organizing and assisting in the training of Elangomats. Hunter Ferris ordeal@chickasawoa.org Goals • • Have a great Family Banquet this year Have a slideshow with pictures from events this year Rick Nelson (Adviser) banquetadviser@chickasawoa.org Goals • • • Make sure Ordeals are run successfully Make sure the S pirit of the Arrow booklets are passed out Make sure Elangomats call ordeal members in 10 months Robert Hardwick (Adviser) ordealadviser@chickasawoa.org Robert Fudge (Co-Adviser) Lodgemaster The Lodgemaster Committee works with the Vice-Chief of Administration to keep accurate records for the Lodge. Cole Ettingoff lodgemaster@chickasawoa.org Service This Committee runs the 2 annual Lodge Ordeals as well as planning Goals the Lodge service project s. It also helps select Service Award • recipients. They coordinate training events and assure that • continual training is a part of all Lodge events. • Work with VC of Admin. to keep records up to date Send out emails to members eligible for Brotherhood Keep accurate records of new members Jesse Henderson (Adviser) financeadviser@chickasawoa.org Edward DeWane service@chickasawoa.org Events Goals • • • • • Attain 4000 hours for S pring Ordeal, Summer Fellowship, and Fall Ordeal Get 175 hours at the University of Scouting and take a larger role in it Get 900 hours with a larger role at the Scout Expo. Attain 1750 from miscellaneous events. Continue to look for new opportunities for service This committee acts as the Vice Chief of Activities support committee for all events. This committee assists in training sessions, planning, and scheduling events for all OA weekends. They will also provide any other support deemed necessary by the VCA. Matt Feuss events@chickasawoa.org Goals • • • vacant serviceadviser@chickasawoa.org 12 Have great events at OA events Work closely with VC of Activities to make sure outings go smoothly Have a great year with fun events Chris Johnson (Adviser) eventsadviser@chickasawoa.org �Ahoalan-Nachpikin Lodge 2013 Plan Book Lodge Committees, cont’d Merchandise/Trading Post Vigil This committee organizes the Vigil nominating and selection committee meeting. Andrew Schrack vigil@chickasawoa.org Goals • • • The Merchandise Committee is responsible for overseeing the planning, production, and sale of all lodge memorabilia, including event patches. The committee will meet whenever it deems necessary and communicate by email to discuss and select designs for merchandise to be sold. The Merchandise Committee is also responsible for staffing and keeping a current inventory of the Lodge Trading Post. Will Richgels tradingpost@chickasawoa.org Maintain a selection committee consisting of multiple youth from all levels of the Lodge Complete all paperwork two weeks before deadlines Effectively run a meaningful Vigil Honor Call Out and induction Goals • • • More youth working in Trading Post Streamline a computerized inventory Plan to deal with old merchandise Renee Leith (Adviser) vigiladviser@chickasawoa.org John Kasper (Adviser) tradingpostadviser@chickasawoa.org Brotherhood A 30% conversion rate is needed to achieve JTE. The Brotherhood committee will maintain a roster of eligible members and promote conversion through letters and information distribution. This committee will also assist with Elangomat promotion and training. Adam Carr brotherhood@chickasawoa.org Goals • • • • 50-80% Lodge Eligibly for Brotherhood Conversion go through Ceremony Trained Ceremonialists New, personal letter to be p assed out with Brotherhood papers Cooperation with VC AIA on various project s Mobile Camp The Mobile Camp Committee is responsible for planning, coordinating, and promoting the Lodge's Mobile Camp program. Mobile Camp provides First Class Advancement and Scout skill training to Troops. John Johnson mobilecamp@chickasawoa.org Goals • • • Implement the Mobile Camp Program Have 10 Mobile Camp events Have involvement from a variety of youth Arrowmen. Jim Charbonnet (Adviser) brotherhoodadviser@chickasawoa.org Jim Charbonnet (Adviser) mobilecampadviser@chickasawoa.org 13 �Ahoalan-Nachpikin Lodge 2013 Plan Book Chapters Lippoe Blaknik Chapter “Wise Flying Squirrel” The Lippoe Blaknik Chapter is comprised ofArrowmen from Wolf River District of the Chickasaw Council of the Boy Scouts of America.Contact Chapter Chief, Carl Beilstein to find out meeting times and locations for chapter meetings and to learn more about Lippoe Blaknick Chapter . Chapter Adviser Chapter Chief Carl Beilstein lippoeblaknik@chickasawoa.org Goals • • • 14 Contact 100% of Troop Representatives Develop a chapter calendar Further promote Brotherhood, cheerfulness, and service Bob Winkler �Ahoalan-Nachpikin Lodge 2013 Plan Book Chapters, cont’d Macheu Machque Chapter “Great Bear” The Macheu Machque Chapter is comprised ofArrowmen from Twin Banks, Southeast, Thunderbird and Scoutreach Districts of the Chickasaw Council of the Boy Scout s of America. Contact Chapter Chief, Hunter Ferris to find out meeting times and locations for chapter meetings and to learn more about Lippoe Blaknick Chapter . Chapter Adviser Chapter Chief John Ferris Hunter Ferris macheumachque@chickasawoa.org Goals • • • Hold Chapter meetings Increase Chapter numbers Get Chapter more involved in the Lodge 15 �Ahoalan-Nachpikin Lodge 2013 Plan Book Chapters, cont’d Sakima Machque Chapter “Chief Bear” The Sakima Machque Chapter is comprised ofArrowmen from the Eastern District of the Chickasaw Council of the Boy Scouts of America. The Chapter meets at River Oaks Presbyterian Church on the secondThursday of each month at 7:00PM along with the Eastern District Roundtable. Chapter Chief Chris Nelson sakimamachque@chickasawoa.org Goals • • • 16 Contact all Scoutmasters in Eastern District Have successful Unit Elections Chapter APC ChapterAdviser Perry Carr smadviser@chickasawoa.org �Ahoalan-Nachpikin Lodge 2013 Plan Book Chapters, cont’d Okla Kamassa Chapter “Strong People” The Okla Kamassa Chapter is comprised ofArrowmen from the Northwest Mississippi District of the Chickasaw Council of the Boy Scouts of America. It meets every second thursday of the month at First United Methodist Church, 120 W. Gilmore Street, Senatobia, MS at 7:00 PM. Chapter Chief Brandon Sly oklakamassa@chickasawoa.org ChapterAdviser Jay Collins okadviser@chickasawoa.org Goals • • • Complete annual Chapter plan Have 2 active ceremonies teams Average 5 service hours per active member 17 �Ahoalan-Nachpikin Lodge 2013 Plan Book Chapters, cont’d Nashoba Tohbi Chapter “White Wolf in the Choctaw” The Nashoba Tohbi Chapter is comprised ofArrowmen from the Tallaha, Malmaison, and Washington Districts of the Chickasaw Council of the Boy Scouts of America. Contact Chapter Chief or Adviser for meeting and other information. Chapter Chief Max Bruce nashobatohbi@chickasawoa.org ChapterAdviser Landon Fisher ntadviser@chickasawoa.org Goals • • • 18 Increase numbers at Chapter meetings Increase numbers at Lodge events Perform successful Unit Elections �Ahoalan-Nachpikin Lodge 2013 Plan Book 19 �Ahoalan-Nachpikin Lodge 2013 Plan Book Ahoalan-Nachpikin Lodge Rules Preamble: We, the Scouts and Scouters ofAhoalan-Nachpikin Lodge, W.W.W., Boy Scouts of America, recognizing the need to develop and maintain camping traditions by enriching camping experiences, and to crystallize the Scout habit of helpfulness into a life of leadership in cheerful service to others, do hereby ordain and establish these rules for our lodge. ARTICLE I NAME AND AFFILIATION Section 1- The name of this lodge of the Order of theArrow shall be Ahoalan-Nachpikin Lodge #558, W.W.W. Section 2- This lodge shall be affiliated with the Chickasaw Council #558, Boy Scouts of America, and shall be under the supervision of the council camping committee and the administrative authority of the Scout Executive. ARTICLE II ELECTION TO MEMBERSHIP Section 1- The requirements for membership in the lodge are as stated in the current printing of the Order of the Arrow Handbook, published by the National Order of theArrow Committee of the Boy Scouts of America Section 2- The procedure for the Ordeal shall be as stated in the latest editions of the Order of theArrow Handbook and the Ordeal Ceremony Pamphlet. Section 3- Every effort shall be made to have unit elections conducted by Order of the Arrow members not affiliated with that unit and at least one member of the election team must be under twenty-one (21) years of age and trained. At least one member of the team must have completed a lodge-approved Unit Election Training Seminar. All unit elections for membership must be cleared through the Lodge Unit Elections Committee and are to be scheduled between January 1st and July 20th. Call-out ceremonies shall be conducted by the Lodge Chief or his representative, and due record made of the candidates called. The candidates will be informed of their opportunities to take the ordeal. Section 4- The Executive Committee of the lodge may select District, or Council Scouters for nomination to be presented to the Council’s Camping Committee for review to be inducted into the Order of the Arrow. Section 5- There shall be an induction fee for each new Ordeal member based on the cost of the following items: • Membership Card • Order of the Arrow Sash • Order of theArrow Handbook • Ahoalan-Nachpikin Lodge Pocket Flap 20 �Ahoalan-Nachpikin Lodge 2013 Plan Book • Yearly dues • Current copy of Lodge rules • Subsistence during the Ordeal • Other material deemed necessary by the Ordeal Committee ARTICLE III REQUIREMENTS FOR BROTHERHOOD MEMBERSHIP Section 1- The requirements for Brotherhood membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2- The procedure for the Brotherhood induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Brotherhood Ceremony Pamphlet. ARTICLE IV REQUIREMENTS FOR VIGIL HONOR MEMBERSHIP Section 1- The requirements for Vigil Honor membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2-The procedure for the Vigil Honor induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Vigil Ceremony Pamphlet. ARTICLE V LODGE STRUCTURE AND LEADERSHIP Section 1- The Ahoalan-Nachpikin Lodge shall consist of 5 Chapters: Lippoe Blaknik Chapter , serving the Loosahatchie and Nashoba Districts; Macheu Machque Chapter, serving the Thunderbird, Southeast,Twin Banks and Central Districts; Nashoba Tohbi Chapter, serving the Malmaison, Tallaha, and Washington Districts; Okla Kamassa Chapter serving the Northwest Mississippi District; Sakima Machque Chapter , serving the Eastern District. Section 2- The officers of this lodge shall be: • Lodge Chief • Lodge Vice-Chief of Activities • Lodge Vice-Chief of Unit Elections and Camping Promotions • Lodge Vice-Chief of Administration • Lodge Vice-Chief of Finance • Lodge Vice-Chief of American Indian Affairs All officers must be under 21 years of age during their entire term of office. The Lodge Chief appoints the order of succession among the Lodge Vice Chiefs with approval from the LodgeAdviser. Section 3- The officers of each chapter of the lodge shall be Chapter Chief and Vice Chiefs as determined by the chapter. The officers must be under the age of twenty-one (21) for their entire term. It is recommended that the chapters use the following structure: • Chapter Chief • Chapter Vice-Chief of Elections and Camping Promotions • Chapter Vice-Chief of Administration All officers must be under 21 years of age during their entire term of of fice. A Chapter may have a VCAD per District to improve communication if physical distance is a factor. 21 �Ahoalan-Nachpikin Lodge 2013 Plan Book Section 4- A vacancy in the office of Lodge Chief shall be filled by a Lodge V ice Chief, succeeding in an order determined by the Chief-elect and approved at that time of election by the lodge membership. This selection will be announced publicly at the conclusion of the election. Vacancies in other lodge offices shall be filled by appointment by the Chief, after consultation with the appropriate advisers. This appointment must be approved by a majority vote of the Executive Committee. Vacancies in chapter offices shall be filled in the same manner, substituting the word chapter for lodge. Section 5- The Lodge Chief and Chapter Chiefs will establish standing committees and appoint chairmen, after consulting with their adviser(s). The Lodge or ChapterAdviser will appoint the committeeAdvisers. The Lodge Chief and Chapter Chiefs may also appoint ad hoc committees throughout the year , as deemed necessary for the successful functioning of the lodge and its members of the Executive Committee.All committee chairmen shall be under the age of twenty-one (21) for their entire term of of fice. All advisers must be at least twenty-one (21) during their entire term of office. Section 6- Committees will be as follows: Banquet & Honors Committee- This committee will serve to carry out the Lodge banquet. They will secure a location well in advance and assist with the promotions of the event. They select the award recipients including Arrowmen of the Year, Founders Award, and any other award.This chairman reports to the VCF. Brotherhood Committee- This committee will have the responsibility of promoting brotherhood conversion in our Lodge. This chairman reports to the VCAD. Conclave Chief- This position will be put in place each year before conclave. Their primary responsibility will be the organization of the Conclave. This person should be a strong member of the OA and be able to handle this tremendous responsibility. This person will report to the LEC. Conclave Delegation Committee- Responsible for the promotions of the upcoming conclave. It will also be this chairman’s responsibility to develop any memorabilia (patches and t-shirts) or a theme for this event. This chairman reports to the VCUEP. Ceremonies Committee- Conducts ceremonies at all events. Reports to the VCAIA. Dance & Drum Committee- Promotes American Indian dancing and drumming throughout the Lodge.This committee chairman reports to the VCAIA. Events- This committee serves to support the VCA at all lodge functions. This committee will assist in training sessions, planning and agendas. First Aid and Safety Committee- Maintains Health records of Events and provides medical assistance at each event. This chairman reports to the VCAD. LodgeMaster Committee- This committee is in charge of organizing and using the LodgeMaster program to keep track of Lodge records. This committee reports to VCAD. Merchandise Committee- The merchandise committee oversees the purchasing of lodge memorabilia. This committee reports to the VCF. Mobile Camp Committee- This committee is in charge of the Mobile Camp program of providing Scout skill instructors to Troops. This Committee reports to VCUECP. Ordeal Committee- This Committee will have the responsibility planning and running the Lodge Ordeal Weekends. This chairman reports to the VCAD. Service Committee- This chairman helps chapters develop community service projects and also organizes the Lodge’s community service day. This chairman works closely with the VCAto develop service projects at our council’s camp properties. This committee reports to VCA. Vigil Honor Committee- Conducts a Vigil Nomination Committee. This committee meets during the late spring and will conduct the callout ceremony at a fall event. This chairman reports to the Lodge Chief. Section 7-The Executive Committee of this Lodge shall be composed of all elected Lodge Officers, the immediate past Lodge Chief, the Chapter Chiefs, all Lodge Committee chairmen, the Lodge Lay Adviser, the Council Scout Executive and the Staff Adviser. Section 8- Lodge officers shall be elected at the annual Fall Fellowship. The term of the officers shall be from Banquet to Banquet. Officers may succeed themselves. 22 �Ahoalan-Nachpikin Lodge 2013 Plan Book Section 9- The Lodge shall hold a training conference annually for the purpose of training the newly elected officers and operating committee chairmen. This training will be conducted by the out-going officers of the Lodge. (The banquet is the last calendar event of the year .) Section 10-An elected officer may be removed from office by a two-thirds (2/3) vote of the Executive Committee for failure to perform his duties in a satisfactory manner.The vacancy shall be filled as stated in Article V under the order of succession. Section 11- If the office of Lodge Chief is vacated during the term of of fice then Article V applies. Section 12- All officers must reside within the boundaries of the Chickasaw Council during the entire term of office. ARTICLE VI MEETINGS Section 1- The Lodge shall hold at least one (1) business meeting during their calendar year . Other business meetings may be held with notification to the general membership with at least 10 days notice. Section 2- The Lodge Executive Committee shall meet at least six (6) times during the calendar year . The Council Scout Executive or Lodge Chief, in consultation with the Lodge and Staff Advisers, may call special meetings of the Lodge Executive Committee. The same procedure may be used by the chapters, substituting the word chapter for Lodge. Section 3- Members of the Order of theArrow twenty-one (21) years of age or older,holding the position of Adviser shall have no vote in the decisions of the Lodge or chapter and may make no formal motions. However , they may contribute by invitation of the Lodge Chief when the floor is open for discussion. Section 4 - The rules contained in Robert’s Rules of Order shall govern the proceedings of the Lodge where applicable and not inconsistent with the rules of the Lodge. Section 5- Chapters shall hold at least four (4) meetings during the calendar year . Section 6 -The minutes and other pertinent data from these Executive Committee meetings will be emailed to all members of the committee by the Lodge Vice Chief of Administration or by the Chapter officer counterpart within twenty-one (21) days following the meeting. ARTICLE VII DUES Section 1- The Council, in consultation with the Lodge Chief of Finance and hisAdviser, shall handle all Order of the Arrow funds. All funds must go through the normal accounting procedures used by the Chickasaw Council, and all money requests must go through a system, approved by the Council, in order for funds to be dispersed. No chapter may handle its own funds. Section 2- Dues shall be collected annually in an amount set by the Executive Committee. Those lodge members serving in theArmed Forces of the United States are to remain active members, without payment of dues, throughout their term of service. Nonpayment of dues by July 15th or the First Ordeal Weekend of the next year shall disqualify active membership. Section 3- Inactive members may be reinstated upon payment of the present year’s dues plus one (1) year’s back dues. 23 �Ahoalan-Nachpikin Lodge 2013 Plan Book Section 4- Any Scout or Scouter, having been inducted into the Order of theArrow of another lodge, may become a member ofAhoalan-Nachpikin Lodge #558 upon presentation of proper credentials and payment of the current year’s dues. Section 5- The Lodge financial year shall run from January 1 to December 31, in accordance with the Council financial year. At the first Executive committee meeting, a budget of estimated income and expenditures for the coming year will be adopted with the approval of the Council Scout Executive. ARTICLE VIII AMENDMENTS Section 1- The rules may be amended at any regular or special lodge meeting. The proposed changes must have been submitted in writing to the Executive Committee, at least thirty (30) days prior to the lodge meeting. Due notice will have been made to all Lodge members at least ten (10) days prior to the aforementioned Lodge meeting. A two-thirds (2/3) vote of members present shall be required for approval. Any revision in the rules will be made known to the Lodge membership. These rules shall be in accordance with the Order of theArrow charter and the current edition of the Order of the Arrow Handbook and the Field Operations Guide. In the event that any subst antial conflict is discovered, appropriate changes to these Bylaws will be made by the Executive Committee. It is recognized that the Council Scout Executive has ultimate responsibility for the supervision of the lodge program, and as such, may deem special procedures be followed if unusual circumstances warrant this action. Note: The current rules were last ratified on October 13, 2012 by the lodge membership. They supersede all previous Ahoalan-Nachpikin Lodge #558 Rules. 24 �Ahoalan-Nachpikin Lodge 2013 Plan Book 25 �Ahoalan-Nachpikin Lodge 26 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book Journey to Excellence Lodge Requirements 27 �Ahoalan-Nachpikin Lodge 28 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book Journey to Excellence Chapter Requirements 29 �Ahoalan-Nachpikin Lodge 30 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book What Is the OA Troop/Team Representative? The Troop/Team Representative program was begun in 1999, and is a program of the Order of the Arrow that has been officially adopted by the Boy Scouts of America. The OA Representative is now an official leadership position within the troop or team, and boys can earn time towards their leadership rank requirements, just as with Den Chief, Troop Scribe, or any of the other leadership positions. What Are the Responsibilities of the Troop/Team Representative? There are numerous possibilities for the job description of the OA Representative. The beauty is that it is flexible enough to allow your unit to fine-tune the exact responsibilities. However , the most basic t asks of the Representative will be to coordinate service opportunities within the unit, to coordinate unit involvement with the Order of the Arrow, including Unit Elections, Camp Promotions, and Inductions, and request lodge and chapter resources to help meet unit needs. Who Can Serve as a Troop/Team Representative? Anyone in the unit who is under the age of 18 can serve as the OA Representative for the unit, provided he is a dues-paid member of the Order of theArrow. He should be appointed by the Senior Patrol Leader or arsity V Team Captain, and will be a member of the Patrol Leaders’ Council and attend lodge and chapter meetings. Will There Be an Adviser for the Troop/Team Representative? As with all positions in the Order, the OA Representative should have an adult as hisAdviser. This adult needs to be 21 years of age or older, a dues-paid member of the Order of theArrow, and be appointed by the Scoutmaster. Does This Position Count for Rank Advancement? Scouts may use the Order of the Arrow Troop/Team Representative position to meet the leadership position requirements for the Star, Life, and Eagle ranks. As BSA publications are revised and updated, they will include this new position. 31 �Ahoalan-Nachpikin Lodge 32 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book 33 �Ahoalan-Nachpikin Lodge 34 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book 35 �Ahoalan-Nachpikin Lodge 36 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book 37 �Ahoalan-Nachpikin Lodge 38 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book - 39 �Ahoalan-Nachpikin Lodge 40 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book 41 �Ahoalan-Nachpikin Lodge 42 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book 43 �Ahoalan-Nachpikin Lodge 44 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book 45 �Ahoalan-Nachpikin Lodge 46 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book 47 �Ahoalan-Nachpikin Lodge 48 2013 Plan Book �Ahoalan-Nachpikin Lodge 2013 Plan Book 49 �Ahoalan-Nachpikin Lodge 2013 Plan Book Have you considered becoming a member of the Kia Kima staff? As members of Scouting National Honor Society it is especially important that Order of the Arrow members seek to serve on summer camp staff. Camp staff is an experience that is truly unforgettable. It is the ultimate job, more rewarding than any other . Camp work is demanding, but the opportunities, rewards and experiences available to you on camp staff are endless. Camp staff is the best way to spend your summer . As a camp staff member, you will have room and board, weekly salary, and come away with a positive Scouting experience.You will also receive unique teaching and learning opportunities, daily memories and friendships to last a lifetime, and countless stories to tell. Employment Qualifications • Age 16 before employment begins (Camp Staff Development may be 15) • First Class Scout Rank before Staff Week begins in June. • Recommendation from Scoutmaster or Troop Committee Chairman • Demonstrated willingness to live by the Scout Oath and Scout Law • Demonstrated leadership skills and a sincere interest in helping young Scouts • Knowledge, skills and abilities needed for the employment positions available on the camp staff • If under 18, approval of your parent or guardian Camp Staff Development The Camp Staff Development Program is designed for those exceptional young Scout s who display true leadership and maturity within their own troop. It’s purpose is to give training to potential future staff members. You must be at least 15 years old and have the approval of both your unit leader and your parent/guardian. Apply today at www.kiakima.com 50 �Ahoalan-Nachpikin Lodge 2013 Plan Book s e t o N 51 �Lodge Executive Committee 2013 Lodge Chief, Andrew Schrack Vice Chief, Administration, Jonathan Gibson Vice Chief, Activities, Adam Carr Vice Chief, Unit Elections/Camp Promotions, Ben McClain Vice Chief, American Indian Affairs, Logan McCulley Vice Chief, Finance, Will Borah Lippoe Blaknik Chief, Carl Beilstein Macheu Machque Chief, Hunter Ferris Nashoba Tohbi Chief, Max Bruce Okla Kamassa Chief, Brandon Sly Sakima Machque Chief, Chris Nelson Banquet/Honors Chair, Will Richgels Brotherhood Chair, Adam Carr Ceremonies Chair, Logan McCulley Conclave Chair, Tim Barker Dance & Drum Chair, John Johnson Events Chair, Matt Feuss First Aid & Safety Chair, Fred Doerner Lodgemaster Chair, Cole Ettingoff Merchandise Chair, Will Richgels Mobile Camp Chair, John Johnson Ordeal Chair, Adam Carr Service Chair, Edward DeWane Vigil Chair, Andrew Schrack Lodge Adviser, Chuck Martin Staff Adviser, Jeremy Palazolo Scout Executive, Woody Woodward Ahoalan-Nachpikin Lodge l 171 S. Hollywood St. l Memphis, TN 38112 l www.chickasawoa.org � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document The Purpose of the Order of the Arrow As Scouting’s National Honor Society, our purpose is to: • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition. • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. The Mission of the Lodge The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. The Obligation I, do hereby promise, on my honor as a Scout, that I will always and faithfully, observe and preserve the traditions of the Order of the Arrow, Wimachtendienk, Wingolauchsik, Witahemui. I will always regard the ties of Brotherhood in the Order of the Arrow, as lasting, and will seek to preserve a cheerful spirit, even in the midst of irksome tasks and weighty responsibilities, and will endeavor, so far as in my power lies, to be unselfish in service and devotion to the welfare of others. The Song of our Order Firm bound in Brotherhood, gather the clan, That cheerful service brings to fellow man. Circle our council fire, weld tightly every link, That binds us in Brotherhood, Wimachtendienk. Ahoalan-Nachpikin Lodge 2013 Plan Book Ahoalan-Nachpikin Lodge 2013 Plan Book Brothers, 2013 is a new year with room for new innovations and improvement. As a lodge we have several lofty goals and aspirations, but with teamwork and dedication, we cannot fail. Together as a Brotherhood let’s make it the best year our Lodge and our Council has ever seen! There are many events coming up this year that will continue to provide a lot of excitement. April 19-21 the Lodge will send a contingent to Conclave at Camp Yocona outside of Tupelo. This is a large campout with all the lodges in the Section. There are plenty of games and competitions that make for a lot of fun. This year the theme is All-American Football! One option for the summer is OA High Adventure. You can go to OA Trail Crew (Philmont), OA Ocean Adventure (Sea Base), OA Wilderness Voyage (Northern Tier), or OA Canadian Odyssey (Sea Base). Here you will work on maintaining and improving the camps while also experiencing much of what it has to offer. It is also a lot cheaper than going with your troop! Another option is being on the Order of the Arrow staff at the National Jamboree. This is the first Jamboree at the new Summit Bechtel Family National Reserve. There are five different jobs you can do on staff: Jamboree Trek Guide (leading troops on a four-hour trek to the top of Garden Ground Mountain), Service Corps, Day of Service Guides (leading troops on their Day of Service), Indian Village staff (teaching different American Indian culture like drumming or dancing), or Recreation Staff (hosting games, cook outs, etc). The Order of the Arrow staff is a great way to go to the Jamboree! On a local level, we have our Lodge Order of the Arrow Conference (LOAC) which is at Camp Currier February 22-24. During summer camp at Kia Kima there will be a weekly Summer Fellowship every Friday evening in the Council Ring before Campfire. Fall Fellowship is at Camp Currier October 4-6 and where we will elect our new officers for 2014. This year there will also be a ServiceCorps for Akela Cub October 11-13 and October 25-27 at Camp Currier. This is a great way to serve the Council and make sure everything runs smoothly for the Boys in Blue. Our two Ordeals (where we induct new members) will be May 3-5 and September 6-8. These will be held at Kia Kima and Camp Currier respectively. Finally our Lodge Family Banquet will be held November 30th. Also, if you have been an Ordeal member for 10 months you have the opportunity to seal your membership by going through Brotherhood conversion. This will teach you more of our traditions and give you a greater understanding of the Order. There will be a Brotherhood ceremony at every Lodge event (except Akela Cub and Banquet) and also every week of Summer Camp at Kia Kima. On behalf of the officers of the Lodge Executive Committee, we are looking forward to a great year with the lodge! W. W. W. Andrew Schrack Lodge Chief Troop/Team Representative 31 Award Recipients 32-37 The Vigil Honor 38 Ahoalan-Nachpikin Vigil Honor Roll 39-44 2013 Vigil Nomination Form 45 Brotherhood 25-26 Kia Kima Staff 50 JTE Lodge Requirements 27-28 JTE Chapter Requirements 29-30 Awards Nomination Form 46-47 Lodge Officer Application 48-49 Table of Contents Ahoalan-Nachpikin Lodge 2013 Plan Book Lodge Goals 1 Ahoalan-Nachpikin Lodge 2013 Calendar 2 Special Events & Opportunities 3 Lodge History & Past Lodge Chiefs 4 So You are a New Ordeal Member 5 Officer Roster 6-10 Lodge Chief 7 Vice Chief of Activities 8 Vice Chief of Unit Elections & Camp Promotions 8 Vice Chief of Administration 9 Vice Chief of Finance 9 Vice Chief of Indian Affairs 10 Lodge Committees 11-13 Chapters 14-18 Lippoe Blaknik 14 Macheu Machque 15 Sakima Machque 16 Okla Kamassa 17 Nashoba Tohbi 18 Ordeal Information 2012 19 Ahoalin-Nachpikin Lodge #558 Rules 20-24 1 Ahoalan-Nachpikin Lodge 2013 Plan Book 2013 Lodge Goals 18 Years of Ahoalan-Nachpikin Lodge 103 Years of American Scouting 1.Attain Gold Level in Journey to Excellence 2.Petition for E. Urner Goodman Camping Award 3.Write and implement Lodge Strategic Plan 4.Increase Chapter activity 5.Fund and donate a Technology Center shelter at Kia Kima Scout Reservation 2 Ahoalan-Nachpikin Lodge 2013 Plan Book July 1-6 Summer Camp week IV July 7-13 Summer Camp week V July 14-24 National Boy Scout Jamboree September 6-8 Fall Ordeal (Camp Currier) October 4-6 Fall Fellowship (Camp Currier) December 1 Lodge Family Banquet February 22-24 LOAC (Camp Currier) March 1-3 NLS/NLATS (Nashville) April 19-21 OA Conclave (Camp Yocana) May 3-5 Spring Ordeal (Kia Kima) June 1-4 Cub Scout Resident Camp I June 5-8 Cub Scout Resident Camp II June 9-15 KKSR Summer Camp week I June 16-22 KKSR Summer Camp week I June 24-30 KKSR Summer Camp week III June 30-July 5 NYLT at Kia Kima Ahoalan-Nachpikin Lodge 2013 Calendar 3 Ahoalan-Nachpikin Lodge 2013 Plan Book Lodge Fall Fellowship The Fall Fellowship is an annual event held in October. Various Training Sessions, Lodge Officer Elections, the Quest events, and Chapter Display Competitions are just a few of the activities Arrowmen can participate in on this fun filled weekend. Lodge Leadership Development (LLD) LLD is held during November of each year in order to train the new Lodge Officers and Committee Chairman, in addition to planning the year for the Lodge. Lodge Executive Committee Meetings The Lodge Executive Committee(LEC) meets periodically and handles the business affairs of the Ahoalan-Nachpikin Lodge #558. The committee is composed of the Lodge officers, the past Lodge chief, standing committee chairmen, and the Chapter Chiefs plus various adult advisors (nonvoting members). All Lodge members are invited to attend but are not allowed to vote. Lodge Ordeals Two Ordeals are held at Kia Kima Scout Reservation or Camp Currier each year, in May and in September. All Brothers are encouraged to attend and render service to the Lodge and the Camps. Lodge Call-Outs A Call-Out is the public recognition ceremony of newly elected candidates. They are held at the Spring Camporees and each week at Summer Camp during the Friday night Campfire. Lodge Annual Family Banquet This Banquet is usually held in November for the purpose of fellowship and recognition. Families and guests are encouraged to attend. Various awards are presented including the Arrowman of the Year and Founders Awards. Lodge Order of the Arrow Conference (LOAC) Special Events Opportunities The following is a list of special events and programs offered on the Lodge, Section, Regional, and National levels of the Order of the Arrow. Section Conclave Ahoalan-Nachpikin Lodge participates in the SR-6 Conclave each year. This is a weekend full of fun and & LOAC is an annual event held in February. At this event, Arrowmen gather for food, fun and fellowship. There is a variety of training and games, as well as a Brotherhood ceremony. fellowship. A few of the activities included are Section Officer Elections, Quest for the Golden Arrow, Native American Dance and Ceremony Team Competitions, and the battle for the Spirit Award. The “Where To Go Camping” books and the Lodge websites are also judged. Region National Leadership Seminar (NLS) Every other year our Lodge is invited to send delegates to the National Leadership Seminar. The NLS is a weekend Training Seminar that is taught by the best Trainers, Advisers, and Section Officers from all over the Southern Region. The Southern Region Chief along with his assistant, either the National Chief or the National Vice- Chief, coordinates the event. NLS is a great program for experienced leaders and new members wishing to serve as a leader. National National Order of the Arrow Conference (NOAC) NOAC is held every two years at a major college or university. It is a great experience for any Arrowman, including various shows, competitions, training sessions, patch trading, and fellowship. Over 8,000 usually attend this event. Order of the Arrow Trail Crew (OATC) OA Trail Crew is a program offered at Philmont Scout Ranch in Cimarron, New Mexico. This program consists of one week of labor on special trails followed by a week of hiking anywhere on the ranch. OATC participants often have special privileges and opportunities not offered to Scouters on regular treks. Northern Tier The Northern Tier offers a program similar to that of the OATC at a High Adventure Base in Ely, Minnesota. This trek involves canoes as an alternative to hiking. Order of the Arrow Ocean Adventure (OAOA) OAOA is the National OA program at Seabase. This program is a 10-day experience in which you will experience wilderness camping, kayaking, sailing, fishing, snorkeling, team building (including a trip on a war canoe) and, of course, cheerful service. The program will be conservation based and will seek to help protect the ecosystem of the Florida Keys. 4 Ahoalan-Nachpikin Lodge 2013 Plan Book Lodge History Past Lodge Chiefs Ahoalan-Nachpikin Lodge History 1995 - Current The 1994 Fall Fellowship was a joint event between the Koi Hatachie 345 and Chickasah 406 lodges. The Chickasaw and Delta councils were in the process of merging. The fall elections were held during the fellowship at Camp Tallaha, located outside Charleston, MS, to select the new Lodge Executive Committee (LEC). It was agreed to have a balanced representation of leadership from the two merged lodges. After an arrowman from 406 was elected Lodge Chief, nominations were then limited to members of 345 for 1st Vice Chief. All the other offices were open to arrowmen from either lodge. Only the position of 2nd Vice Chief ran opposed. The event offered identically designed pocket and back patches featuring the combined totems of the Thunderbird (Chickasah) and White Panther (Koi Hatachie). After the first meeting at Camp Tallaha, the newly elected lodge officers met at the Chickasaw Council office to officially determine the new lodge totem and name. After several attempts, they selected the black bear and the name Ahoalan-Nachpikin, which means “We Who Love the Outdoors”. The new lodge was officially chartered on January 1, 1995. It was a member of Section SR-9 from 1995-1997 It was then moved to Section SR-6N where it remained from 1997-2008. With a section restructuring in 2008, the lodge came to be in its current section, Section SR-6. Initially, each district in the lodge was represented by a chapter. In August of 2000, restructuring occurred to form four chapters, each comprised of two or three districts. The chapters that made up the new lodge structure were: Macheu Machque (Great Bear), Lippoe Blaknik (Wise Flying Squirrel), Nashoba Tobhi (White Wolf in the Choctaw), Sakima Machque (Chief Bear). In 2003, with the formation of new districts, a new chapter, Okla Kamassa (Strong People) was added to the lodge structure. All of these remain currently. Lodge Chief Adviser Staff Adviser 1995 Brad Stephens Phil Counts Scott Stephens 1996 Brian Leith Jason Hood Harold Keller 1997 Brian Leith Martin Hoffert Trey Moore 1998 Chuck Barber Martin Hoffert Trey Moore 1999 Ryan Cooper Martin Hoffert Trey Moore 2000 Peter DiSessa Robert Friedman Ken Kimble 2001 Jonathan Friedman Robert Friedman Ken Kimble 2002 Shelby Lux Scott Stephens Ken Kimble 2003 Jimmy Pearson Scott Stephens Peter Abel 2004 Ryan Pudwell David Miller Drew Armstrong 2005 Zac Case David Miller Drew Armstrong 2006 Spencer Nesvick David Miller Drew Armstrong 2007 Patrick Howie Gene Cofer Drew Armstrong 2008 Landon Fisher Gene Cofer Drew Armstrong 2009 Jesse Henderson Scott Stephens Jeremy Palazolo 2010 Johnny Tracy Scott Stephens Jeremy Palazolo 2011 Mike Haskins Scott Stephens Jeremy Palazolo 2012 Andrew Schrack Chuck Martin Jeremy Palazolo & Lodge Chiefs & Advisers of Ahoalan-Nachpikin 5 Ahoalan-Nachpikin Lodge 2013 Plan Book As an Ordeal member, you will fall into one of the following three categories: If you have just completed your Ordeal Ceremony CONGRATULATIONS! Ahoalan-Nachpikin Lodge #558 is happy to have you as a Brother. Ordeal membership is only the first step that you are expected to achieve. Ten months from now, you will be eligible to participate in the Brotherhood experience. Will you be ready? There are five goals that you must meet before you are eligible to earn your Brotherhood Membership. The time to prepare for this journey is now! If you have been an Ordeal member for less than 10 months Then take a few minutes to assess where you stand in your commitment to obtaining Brotherhood. Also, check your Lodge Calendar, call your Chapter Chief, or talk to the Vice-Chief of Unit Elections and Camp Promotions, to find out when the next Brotherhood opportunity is scheduled. The Ordeal Ceremony contains some very powerful words and lessons that you must learn. These will help you understand what you will need to take the next step to Brotherhood. Review the Order of the Arrow Handbook and obtain a copy of the “Brotherhood” Information Sheet to aid you in your preparations. Your Lodge depends on its members’ support, and you can be an exciting part of its growth! If you have been an Ordeal member for more than 10 months Then contact a Lodge Officer or Adviser to discuss your Obligation and commitment to this awesome organization, the Order of the Arrow. You can continue to contribute to your Lodge and assist with its growth and future. If you feel you are not receiving necessary support from Lodge members, contact your Lodge Officers and/or Advisers for assistance. The Challenge of Brotherhood Membership You must meet five challenges before entering the Circle of Brotherhood. As an Ordeal member you have completed the first challenge. The next three require steady effort over a period of many months. The final challenge you must meet after you are satisfied that you have lived up to the first four. First: Memorize the signs of the Arrow Membership. Memorize the Obligation of the Order, which you received from Allowat Sakima (printed on the back of your membership card and in the front of this book). Memorize the Order of the Arrow official song (printed in the front of this book), the admonition, the sign of Ordeal Membership, and the Arrow Handclasp. Advance in your understanding of the Ordeal, and gain a thorough understanding of the Ordeal through which you passed. Second: Serve your unit; help them improve their camping program. Retain your registration in Scouting. During a period of at least 10 months, strive to fulfill your Obligation by continuing and expanding your service to your Troop or Crew. Third: Plan for service in your Lodge. Retain your registration in your Order of the Arrow Lodge and keep your dues paid. Be aware that acceptance of Brotherhood Membership involves a pledge of service to the Lodge. Develop a concrete idea of how you plan to fulfill this pledge. So You are a New Ordeal Member... 6 Ahoalan-Nachpikin Lodge 2013 Plan Book The following list of officers is for your reference. The adults listed are there to serve our Council and the Scouts who comprise it. If you have any questions or comments, please do not hesitate to contact one of your advisers. The youth of the Ahoalan-Nachpikin Lodge are all members of the Executive Committee; however, the following list of officers and chairmen are the only voting members of the committee. The executive committee meets periodically throughout the year and makes important decisions that determine how the Lodge is managed. Every Arrowman is encouraged to attend these meetings and advise your officer or chairman as to how he should cast his vote. Although not all Arrowmen have voting privileges, the floor is open to discussion from all members. During the summer months of the Lodge’s year, many officers and chairmen will be working as Summer Camp Staff at Kia Kima Scout Reservation. Note: Denotes members of Kia Kima Summer Camp Staff, past & current. Denotes members of Philmont Staff, past & current. Lodge Privacy Policy Ahoalan-Nachpikin Lodge does not publish some personal information of our officers or of our members. If you need information, contact the Vice Chief of Administration. Officers Roster “For he who serves his fellows is, of all his fellows, greatest!” 7 Ahoalan-Nachpikin Lodge 2013 Plan Book Lodge Chief The Chief’s greatest role is the coordination of all the Lodge’s functions. The Chief is ultimately responsible for all events and undertakings of the Lodge. He maintains close contact with all officers, chairman, and advisers. The Chief also represents the Lodge on the Section and Council level. 2013 Lodge Officers Staff Adviser Jeremy is a professional Scouter with the Chickasaw Council. He is an essential link in coordinating schedules, planning programs, and managing finances. Jeremy also serves as a contact for the Lodge in the council. He is your “safety net.” Lodge Adviser The Lodge Adviser serves as a liaison between the youth and adult members of the Lodge. He is the closest adviser to the Chief and Executive Committee. He encourages involvement and facilitates discussion of different issues concerning the Lodge. He is your “go to man”. Jeremy Palazolo 171 South Hollywood Memphis, TN 38112 901-461-6215 cell 901-327-4193 wk jpalazol@bsamail.org staffadviser@chickasawoa.org Andrew Schrack lodgechief@chickasawoa.org Goals Chuck Martin 1497 Wolf Ridge Dr. Collierville, TN, 38017 901-490-4930 hm lodgeadviser@chickasawoa.org • Increase Lodge presence at Council events and Kia Kima • Increase quantity of youth involvement in leadership positions • Increase event participation • Send larger contingents to National Leadership Seminar and Conclave than previous years 8 Ahoalan-Nachpikin Lodge 2013 Plan Book 2013 Lodge Officers, cont’d Vice Chief of Activities Adam’s foremost responsibility is the planning and overseeing of all Lodge activities. He is also responsible for additional projects deemed appropriate by the Lodge Chief. He is directly responsible for selecting the Event & Service Chairman and effectively running lodge events. Adam Carr vcactivites@chickasawoa.org Vice Chief of Unit Elections & Camp Promotions Ben trains Chapter Unit Election teams and oversees the completion of all the unit elections appropriate to Ahoalan-Nachpikin Lodge. He is responsible for the Lodge “Where to Go Camping Book”, and other camping promotions activities. He also organizes and communicates the “Call Out” lists to callout teams and assures that Ordeal information is distributed to candidates at call-outs. Ben McClain vcuecp@chickasawoa.org Goals Goals • Train chapter chiefs and give them what they need for elections • Provide elections for all units • Provide camp promotions for all units Adviser: Melissa Burnett activitiesadviser@chickasawoa.org Adviser: Chuck Schadrack uecpadviser@chickasawoa.org • At least 1 meeting before every event • New, original events to be used at LOAC and Fall Fellowship • Lodge Mailing List / Reminders of events sent at Holidays • To have fun! 9 Ahoalan-Nachpikin Lodge 2013 Plan Book Vice Chief of Administration Shane is responsible for all Lodge records and is in charge of seeing that they are kept accurate. All mailings of the Lodge are Shane’s responsibility. He is directly responsible for registration at all Lodge functions and records the Lodge minutes at the Executive Committee meetings. Jonathan Gibson vcadmin@chickasawoa.org Adviser: John Cozart financeadviser@chickasawoa.org 2013 Lodge Officers, cont’d Vice Chief of Finance Will Borah vcfinance@chickasawoa.org Goals • Publish a “Dancing Bear” every 2 months • Work with the lodgemaster Committee to keep records up-to-date • Sent update e-mails and publish articles in the Council Newsletter for upcoming events Goals James heads the Lodge Trading Post and oversees its inventory. He also works closely with the Vice Chief of Administration to set-up and run all registration processes at events. James will handle and manage all Lodge accounts and budgets. Adviser: John Beach adminadviser@chickasawoa.org • Stay under projected budget. • Set a two-week reimbursement cap. • Streamline financial records and inventory. • Work toward more OA High Adventure scholarships. • Work toward a training fund. 10 Ahoalan-Nachpikin Lodge 2013 Plan Book Vice Chief of Indian Affairs Logan is responsible for all aspects of the Lodge’s Indian affairs. He oversees ceremony teams, dance teams, and other assorted events appropriate to Native Americans. He is also a reservoir of information for those Scouts interested in becoming involved in Indian Affairs. Logan McCulley vcaia@chickasawoa.org 2013 Lodge Officers, cont’d Adviser: Art Scott aiaadviser@chickasawoa.org Goals • Recruit 5 new ceremonialists by Fall Ordeal • Have 25% increase in attendance to local Indian Seminars • Encourage Arrowmen to attend Cub Scouting events and promote AIA 2012 Lodge Leadership at National Leadership Seminar. 11 Ahoalan-Nachpikin Lodge 2013 Plan Book Conclave Delegation These Arrowmen coordinate all aspects of the 2012 Conclave that is to be held this coming year. This committee is responsible for carrying out the Lodge theme and preparing the Lodge for a section sanctioned event. Dancing/Drum Drum/Dancing encourages, trains, provides resources and supports those arrowmen who are interested in becoming involved with Native American drumming or dancing. This committee will also provide training sessions for several events throughout the year. • Send 50 people to Conclave • Have the Lodge place first in some of the section events • Have a great time at Conclave Goals Goals Ahoalan-Nachpikin Lodge operates with 11 committees at its disposal. These committees operate with the guidance of the committee chairman and a Lodge officer. Each youth member of Ahoalan-Nachpikin Lodge is expected to join a committee and be active in its support. This is done so that each arrowman may gain a higher understanding of the Lodge’s purpose and mission within the Order. Please contact a member of the Lodge Executive Committee for more information on a particular area of interest. Lodge Committees Ceremonies These Arrowmen recruit, train, and stage ceremonies for Lodge events. These include jobs such as character portrayal, trail running, and torch bearing. These individuals are also responsible for the maintenance of ceremony regalia and rings. • Recruit 5 new ceremonialists by Fall Ordeal • Have 25% increase in attendance to local Indian Seminars • Encourage Arrowmen to attend Cub Scouting events and promote AIA Goals First Aid & Safety Maintenance of accurate and current health records of the Lodge members is an important responsibility of this committee. They also provide medical assistance during each Lodge event. Goals John Cozart (Adviser) ceremoniesadviser@chickasawoa.org Zac Case (Adviser) Logan McCulley ceremonies@chickasawoa.org Tim Barker conclave@chickasawoa.org John Johnson dancedrum@chickasawoa.org John Beach (Adviser) conclaveadviser@chickasawoa.org Fred Doerner firstaid@chickasawoa.org Josh Edwards (Adviser) firstaidadviser@chickasawoa.org • Help OA members enjoy every event they go to this year. • Help increase safety and first aid awareness at each event. • Recruit more dancers and drummers. • Promote dancing and drumming to Scouts. 12 Ahoalan-Nachpikin Lodge 2013 Plan Book Lodge Committees, cont’d Ordeal Service This Committee runs the 2 annual Lodge Ordeals as well as planning the Lodge service projects. It also helps select Service Award recipients. They coordinate training events and assure that continual training is a part of all Lodge events. Robert Hardwick (Adviser) ordealadviser@chickasawoa.org Goals Goals • Make sure Ordeals are run successfully • Make sure the Spirit of the Arrow booklets are passed out • Make sure Elangomats call ordeal members in 10 months The Ordeal Committee is responsible for seeing that all information provided to Ordeal candidates at call-outs is correct and up-todate. The Ordeal Committee is responsible for overseeing the production and distribution of Spirit of the Arrow handbooks at Ordeals and Brotherhood ceremonies. The Ordeal Committe Chairman and his committee are also responsible for assisting with Orideals and organizing and assisting in the training of Elangomats. Banquet & Honors This multitasked committee preserves and promotes the awareness of Lodge history through projects in conjunction with the Historical Association. They also take pictures for the Lodge’s slide show and the Ahoalan-Nachpikin Lodge records. Finally, they oversee the Lodge honor award recipient selections and oversees all aspects of the annual lodge banquet. Will Richgels banquet@chickasawoa.org • Have a great Family Banquet this year • Have a slideshow with pictures from events this year Goals Edward DeWane service@chickasawoa.org Hunter Ferris ordeal@chickasawoa.org Events This committee acts as the Vice Chief of Activities support committee for all events. This committee assists in training sessions, planning, and scheduling events for all OA weekends. They will also provide any other support deemed necessary by the VCA. • Have great events at OA events • Work closely with VC of Activities to make sure outings go smoothly • Have a great year with fun events Matt Feuss events@chickasawoa.org Goals Chris Johnson (Adviser) eventsadviser@chickasawoa.org Rick Nelson (Adviser) banquetadviser@chickasawoa.org vacant serviceadviser@chickasawoa.org Lodgemaster The Lodgemaster Committee works with the Vice-Chief of Administration to keep accurate records for the Lodge. Cole Ettingoff lodgemaster@chickasawoa.org • Work with VC of Admin. to keep records up to date • Send out emails to members eligible for Brotherhood • Keep accurate records of new members Goals Jesse Henderson (Adviser) financeadviser@chickasawoa.org Robert Fudge (Co-Adviser) • Attain 4000 hours for Spring Ordeal, Summer Fellowship, and Fall Ordeal • Get 175 hours at the University of Scouting and take a larger role in it • Get 900 hours with a larger role at the Scout Expo. • Attain 1750 from miscellaneous events. • Continue to look for new opportunities for service 13 Ahoalan-Nachpikin Lodge 2013 Plan Book Lodge Committees, cont’d Merchandise/Trading Post The Merchandise Committee is responsible for overseeing the planning, production, and sale of all lodge memorabilia, including event patches. The committee will meet whenever it deems necessary and communicate by email to discuss and select designs for merchandise to be sold. The Merchandise Committee is also responsible for staffing and keeping a current inventory of the Lodge Trading Post. Will Richgels tradingpost@chickasawoa.org John Kasper (Adviser) tradingpostadviser@chickasawoa.org • More youth working in Trading Post • Streamline a computerized inventory • Plan to deal with old merchandise Goals Vigil This committee organizes the Vigil nominating and selection committee meeting. Renee Leith (Adviser) vigiladviser@chickasawoa.org Andrew Schrack vigil@chickasawoa.org Brotherhood A 30% conversion rate is needed to achieve JTE. The Brotherhood committee will maintain a roster of eligible members and promote conversion through letters and information distribution. This committee will also assist with Elangomat promotion and training. Goals Adam Carr brotherhood@chickasawoa.org Jim Charbonnet (Adviser) brotherhoodadviser@chickasawoa.org Goals Mobile Camp The Mobile Camp Committee is responsible for planning, coordinating, and promoting the Lodge's Mobile Camp program. Mobile Camp provides First Class Advancement and Scout skill training to Troops. John Johnson mobilecamp@chickasawoa.org • Implement the Mobile Camp Program • Have 10 Mobile Camp events • Have involvement from a variety of youth Arrowmen. Goals Jim Charbonnet (Adviser) mobilecampadviser@chickasawoa.org • 50-80% Lodge Eligibly for Brotherhood Conversion go through Ceremony • Trained Ceremonialists • New, personal letter to be passed out with Brotherhood papers • Cooperation with VC AIA on various projects • Maintain a selection committee consisting of multiple youth from all levels of the Lodge • Complete all paperwork two weeks before deadlines • Effectively run a meaningful Vigil Honor Call Out and induction 14 Ahoalan-Nachpikin Lodge 2013 Plan Book Lippoe Blaknik Chapter “Wise Flying Squirrel” The Lippoe Blaknik Chapter is comprised of Arrowmen from Wolf River District of the Chickasaw Council of the Boy Scouts of America.Contact Chapter Chief, Carl Beilstein to find out meeting times and locations for chapter meetings and to learn more about Lippoe Blaknick Chapter. Chapter Chief Carl Beilstein lippoeblaknik@chickasawoa.org Chapters Goals • Contact 100% of Troop Representatives • Develop a chapter calendar • Further promote Brotherhood, cheerfulness, and service Chapter Adviser Bob Winkler 15 Ahoalan-Nachpikin Lodge 2013 Plan Book Chapters, cont’d Macheu Machque Chapter “Great Bear” Chapter Chief Hunter Ferris macheumachque@chickasawoa.org Chapter Adviser John Ferris The Macheu Machque Chapter is comprised of Arrowmen from Twin Banks, Southeast, Thunderbird and Scoutreach Districts of the Chickasaw Council of the Boy Scouts of America. Contact Chapter Chief, Hunter Ferris to find out meeting times and locations for chapter meetings and to learn more about Lippoe Blaknick Chapter. Goals • Hold Chapter meetings • Increase Chapter numbers • Get Chapter more involved in the Lodge 16 Ahoalan-Nachpikin Lodge 2013 Plan Book Chapter Chief Chris Nelson sakimamachque@chickasawoa.org Chapters, cont’d “Chief Bear” The Sakima Machque Chapter is comprised of Arrowmen from the Eastern District of the Chickasaw Council of the Boy Scouts of America. The Chapter meets at River Oaks Presbyterian Church on the second Thursday of each month at 7:00PM along with the Eastern District Roundtable. Goals • Contact all Scoutmasters in Eastern District • Have successful Unit Elections • Chapter APC ChapterAdviser Perry Carr smadviser@chickasawoa.org Sakima Machque Chapter 17 Ahoalan-Nachpikin Lodge 2013 Plan Book Chapters, cont’d ChapterAdviser Jay Collins okadviser@chickasawoa.org Okla Kamassa Chapter “Strong People” The Okla Kamassa Chapter is comprised of Arrowmen from the Northwest Mississippi District of the Chickasaw Council of the Boy Scouts of America. It meets every second thursday of the month at First United Methodist Church, 120 W. Gilmore Street, Senatobia, MS at 7:00 PM. Goals • Complete annual Chapter plan • Have 2 active ceremonies teams • Average 5 service hours per active member Chapter Chief Brandon Sly oklakamassa@chickasawoa.org 18 Ahoalan-Nachpikin Lodge 2013 Plan Book Chapters, cont’d Chapter Chief Max Bruce nashobatohbi@chickasawoa.org Nashoba Tohbi Chapter “White Wolf in the Choctaw” The Nashoba Tohbi Chapter is comprised of Arrowmen from the Tallaha, Malmaison, and Washington Districts of the Chickasaw Council of the Boy Scouts of America. Contact Chapter Chief or Adviser for meeting and other information. Goals • Increase numbers at Chapter meetings • Increase numbers at Lodge events • Perform successful Unit Elections ChapterAdviser Landon Fisher ntadviser@chickasawoa.org 19 Ahoalan-Nachpikin Lodge 2013 Plan Book 20 Ahoalan-Nachpikin Lodge 2013 Plan Book Ahoalan-Nachpikin Lodge Rules Preamble: We, the Scouts and Scouters of Ahoalan-Nachpikin Lodge, W.W.W., Boy Scouts of America, recognizing the need to develop and maintain camping traditions by enriching camping experiences, and to crystallize the Scout habit of helpfulness into a life of leadership in cheerful service to others, do hereby ordain and establish these rules for our lodge. ARTICLE I NAME AND AFFILIATION Section 1- The name of this lodge of the Order of the Arrow shall be Ahoalan-Nachpikin Lodge #558, W.W.W. Section 2- This lodge shall be affiliated with the Chickasaw Council #558, Boy Scouts of America, and shall be under the supervision of the council camping committee and the administrative authority of the Scout Executive. ARTICLE II ELECTION TO MEMBERSHIP Section 1- The requirements for membership in the lodge are as stated in the current printing of the Order of the Arrow Handbook, published by the National Order of the Arrow Committee of the Boy Scouts of America Section 2- The procedure for the Ordeal shall be as stated in the latest editions of the Order of the Arrow Handbook and the Ordeal Ceremony Pamphlet. Section 3- Every effort shall be made to have unit elections conducted by Order of the Arrow members not affiliated with that unit and at least one member of the election team must be under twenty-one (21) years of age and trained. At least one member of the team must have completed a lodge-approved Unit Election Training Seminar. All unit elections for membership must be cleared through the Lodge Unit Elections Committee and are to be scheduled between January 1st and July 20th. Call-out ceremonies shall be conducted by the Lodge Chief or his representative, and due record made of the candidates called. The candidates will be informed of their opportunities to take the ordeal. Section 4- The Executive Committee of the lodge may select District, or Council Scouters for nomination to be presented to the Council’s Camping Committee for review to be inducted into the Order of the Arrow. Section 5- There shall be an induction fee for each new Ordeal member based on the cost of the following items: • Membership Card • Order of the Arrow Sash • Order of the Arrow Handbook • Ahoalan-Nachpikin Lodge Pocket Flap 21 Ahoalan-Nachpikin Lodge 2013 Plan Book • Yearly dues • Current copy of Lodge rules • Subsistence during the Ordeal • Other material deemed necessary by the Ordeal Committee ARTICLE III REQUIREMENTS FOR BROTHERHOOD MEMBERSHIP Section 1- The requirements for Brotherhood membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2- The procedure for the Brotherhood induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Brotherhood Ceremony Pamphlet. ARTICLE IV REQUIREMENTS FOR VIGIL HONOR MEMBERSHIP Section 1- The requirements for Vigil Honor membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2-The procedure for the Vigil Honor induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Vigil Ceremony Pamphlet. ARTICLE V LODGE STRUCTURE AND LEADERSHIP Section 1- The Ahoalan-Nachpikin Lodge shall consist of 5 Chapters: Lippoe Blaknik Chapter, serving the Loosahatchie and Nashoba Districts; Macheu Machque Chapter, serving the Thunderbird, Southeast,Twin Banks and Central Districts; Nashoba Tohbi Chapter, serving the Malmaison, Tallaha, and Washington Districts; Okla Kamassa Chapter serving the Northwest Mississippi District; Sakima Machque Chapter, serving the Eastern District. Section 2- The officers of this lodge shall be: • Lodge Chief • Lodge Vice-Chief of Activities • Lodge Vice-Chief of Unit Elections and Camping Promotions • Lodge Vice-Chief of Administration • Lodge Vice-Chief of Finance • Lodge Vice-Chief of American Indian Affairs All officers must be under 21 years of age during their entire term of office. The Lodge Chief appoints the order of succession among the Lodge Vice Chiefs with approval from the Lodge Adviser. Section 3- The officers of each chapter of the lodge shall be Chapter Chief and Vice Chiefs as determined by the chapter. The officers must be under the age of twenty-one (21) for their entire term. It is recommended that the chapters use the following structure: • Chapter Chief • Chapter Vice-Chief of Elections and Camping Promotions • Chapter Vice-Chief of Administration All officers must be under 21 years of age during their entire term of office. A Chapter may have a VCAD per District to improve communication if physical distance is a factor. 22 Ahoalan-Nachpikin Lodge 2013 Plan Book Section 4- A vacancy in the office of Lodge Chief shall be filled by a Lodge Vice Chief, succeeding in an order determined by the Chief-elect and approved at that time of election by the lodge membership. This selection will be announced publicly at the conclusion of the election. Vacancies in other lodge offices shall be filled by appointment by the Chief, after consultation with the appropriate advisers. This appointment must be approved by a majority vote of the Executive Committee. Vacancies in chapter offices shall be filled in the same manner, substituting the word chapter for lodge. Section 5- The Lodge Chief and Chapter Chiefs will establish standing committees and appoint chairmen, after consulting with their adviser(s). The Lodge or Chapter Adviser will appoint the committee Advisers. The Lodge Chief and Chapter Chiefs may also appoint ad hoc committees throughout the year, as deemed necessary for the successful functioning of the lodge and its members of the Executive Committee. All committee chairmen shall be under the age of twenty-one (21) for their entire term of office. All advisers must be at least twenty-one (21) during their entire term of office. Section 6- Committees will be as follows: Banquet & Honors Committee- This committee will serve to carry out the Lodge banquet. They will secure a location well in advance and assist with the promotions of the event. They select the award recipients including Arrowmen of the Year, Founders Award, and any other award. This chairman reports to the VCF. Brotherhood Committee- This committee will have the responsibility of promoting brotherhood conversion in our Lodge. This chairman reports to the VCAD. Conclave Chief- This position will be put in place each year before conclave. Their primary responsibility will be the organization of the Conclave. This person should be a strong member of the OA and be able to handle this tremendous responsibility. This person will report to the LEC. Conclave Delegation Committee- Responsible for the promotions of the upcoming conclave. It will also be this chairman’s responsibility to develop any memorabilia (patches and t-shirts) or a theme for this event. This chairman reports to the VCUEP. Ceremonies Committee- Conducts ceremonies at all events. Reports to the VCAIA. Dance & Drum Committee- Promotes American Indian dancing and drumming throughout the Lodge. This committee chairman reports to the VCAIA. Events- This committee serves to support the VCA at all lodge functions. This committee will assist in training sessions, planning and agendas. First Aid and Safety Committee- Maintains Health records of Events and provides medical assistance at each event. This chairman reports to the VCAD. LodgeMaster Committee- This committee is in charge of organizing and using the LodgeMaster program to keep track of Lodge records. This committee reports to VCAD. Merchandise Committee- The merchandise committee oversees the purchasing of lodge memorabilia. This committee reports to the VCF. Mobile Camp Committee- This committee is in charge of the Mobile Camp program of providing Scout skill instructors to Troops. This Committee reports to VCUECP. Ordeal Committee- This Committee will have the responsibility planning and running the Lodge Ordeal Weekends. This chairman reports to the VCAD. Service Committee- This chairman helps chapters develop community service projects and also organizes the Lodge’s community service day. This chairman works closely with the VCA to develop service projects at our council’s camp properties. This committee reports to VCA. Vigil Honor Committee- Conducts a Vigil Nomination Committee. This committee meets during the late spring and will conduct the callout ceremony at a fall event. This chairman reports to the Lodge Chief. Section 7-The Executive Committee of this Lodge shall be composed of all elected Lodge Officers, the immediate past Lodge Chief, the Chapter Chiefs, all Lodge Committee chairmen, the Lodge Lay Adviser, the Council Scout Executive and the Staff Adviser. Section 8- Lodge officers shall be elected at the annual Fall Fellowship. The term of the officers shall be from Banquet to Banquet. Officers may succeed themselves. 23 Ahoalan-Nachpikin Lodge 2013 Plan Book Section 9- The Lodge shall hold a training conference annually for the purpose of training the newly elected officers and operating committee chairmen. This training will be conducted by the out-going officers of the Lodge. (The banquet is the last calendar event of the year.) Section 10-An elected officer may be removed from office by a two-thirds (2/3) vote of the Executive Committee for failure to perform his duties in a satisfactory manner. The vacancy shall be filled as stated in Article V under the order of succession. Section 11- If the office of Lodge Chief is vacated during the term of office then Article V applies. Section 12- All officers must reside within the boundaries of the Chickasaw Council during the entire term of office. ARTICLE VI MEETINGS Section 1- The Lodge shall hold at least one (1) business meeting during their calendar year. Other business meetings may be held with notification to the general membership with at least 10 days notice. Section 2- The Lodge Executive Committee shall meet at least six (6) times during the calendar year. The Council Scout Executive or Lodge Chief, in consultation with the Lodge and Staff Advisers, may call special meetings of the Lodge Executive Committee. The same procedure may be used by the chapters, substituting the word chapter for Lodge. Section 3- Members of the Order of the Arrow twenty-one (21) years of age or older, holding the position of Adviser shall have no vote in the decisions of the Lodge or chapter and may make no formal motions. However, they may contribute by invitation of the Lodge Chief when the floor is open for discussion. Section 4 - The rules contained in Robert’s Rules of Order shall govern the proceedings of the Lodge where applicable and not inconsistent with the rules of the Lodge. Section 5- Chapters shall hold at least four (4) meetings during the calendar year. Section 6 -The minutes and other pertinent data from these Executive Committee meetings will be emailed to all members of the committee by the Lodge Vice Chief of Administration or by the Chapter officer counterpart within twenty-one (21) days following the meeting. ARTICLE VII DUES Section 1- The Council, in consultation with the Lodge Chief of Finance and his Adviser, shall handle all Order of the Arrow funds. All funds must go through the normal accounting procedures used by the Chickasaw Council, and all money requests must go through a system, approved by the Council, in order for funds to be dispersed. No chapter may handle its own funds. Section 2- Dues shall be collected annually in an amount set by the Executive Committee. Those lodge members serving in the Armed Forces of the United States are to remain active members, without payment of dues, throughout their term of service. Nonpayment of dues by July 15th or the First Ordeal Weekend of the next year shall disqualify active membership. Section 3- Inactive members may be reinstated upon payment of the present year’s dues plus one (1) year’s back dues. 24 Ahoalan-Nachpikin Lodge 2013 Plan Book Section 4- Any Scout or Scouter, having been inducted into the Order of the Arrow of another lodge, may become a member of Ahoalan-Nachpikin Lodge #558 upon presentation of proper credentials and payment of the current year’s dues. Section 5- The Lodge financial year shall run from January 1 to December 31, in accordance with the Council financial year. At the first Executive committee meeting, a budget of estimated income and expenditures for the coming year will be adopted with the approval of the Council Scout Executive. ARTICLE VIII AMENDMENTS Section 1- The rules may be amended at any regular or special lodge meeting. The proposed changes must have been submitted in writing to the Executive Committee, at least thirty (30) days prior to the lodge meeting. Due notice will have been made to all Lodge members at least ten (10) days prior to the aforementioned Lodge meeting. A two-thirds (2/3) vote of members present shall be required for approval. Any revision in the rules will be made known to the Lodge membership. These rules shall be in accordance with the Order of the Arrow charter and the current edition of the Order of the Arrow Handbook and the Field Operations Guide. In the event that any substantial conflict is discovered, appropriate changes to these Bylaws will be made by the Executive Committee. It is recognized that the Council Scout Executive has ultimate responsibility for the supervision of the lodge program, and as such, may deem special procedures be followed if unusual circumstances warrant this action. Note: The current rules were last ratified on October 13, 2012 by the lodge membership. They supersede all previous Ahoalan-Nachpikin Lodge #558 Rules. 25 Ahoalan-Nachpikin Lodge 2013 Plan Book 26 Ahoalan-Nachpikin Lodge 2013 Plan Book 27 Ahoalan-Nachpikin Lodge 2013 Plan Book Journey to Excellence Lodge Requirements 28 Ahoalan-Nachpikin Lodge 2013 Plan Book 29 Ahoalan-Nachpikin Lodge 2013 Plan Book Journey to Excellence Chapter Requirements 30 Ahoalan-Nachpikin Lodge 2013 Plan Book 31 Ahoalan-Nachpikin Lodge 2013 Plan Book What Is the OA Troop/Team Representative? The Troop/Team Representative program was begun in 1999, and is a program of the Order of the Arrow that has been officially adopted by the Boy Scouts of America. The OA Representative is now an official leadership position within the troop or team, and boys can earn time towards their leadership rank requirements, just as with Den Chief, Troop Scribe, or any of the other leadership positions. What Are the Responsibilities of the Troop/Team Representative? There are numerous possibilities for the job description of the OA Representative. The beauty is that it is flexible enough to allow your unit to fine-tune the exact responsibilities. However, the most basic tasks of the Representative will be to coordinate service opportunities within the unit, to coordinate unit involvement with the Order of the Arrow, including Unit Elections, Camp Promotions, and Inductions, and request lodge and chapter resources to help meet unit needs. Who Can Serve as a Troop/Team Representative? Anyone in the unit who is under the age of 18 can serve as the OA Representative for the unit, provided he is a dues-paid member of the Order of the Arrow. He should be appointed by the Senior Patrol Leader or Varsity Team Captain, and will be a member of the Patrol Leaders’ Council and attend lodge and chapter meetings. Will There Be an Adviser for the Troop/Team Representative? As with all positions in the Order, the OA Representative should have an adult as his Adviser. This adult needs to be 21 years of age or older, a dues-paid member of the Order of the Arrow, and be appointed by the Scoutmaster. Does This Position Count for Rank Advancement? Scouts may use the Order of the Arrow Troop/Team Representative position to meet the leadership position requirements for the Star, Life, and Eagle ranks. As BSA publications are revised and updated, they will include this new position. 32 Ahoalan-Nachpikin Lodge 2013 Plan Book 33 Ahoalan-Nachpikin Lodge 2013 Plan Book 34 Ahoalan-Nachpikin Lodge 2013 Plan Book 35 Ahoalan-Nachpikin Lodge 2013 Plan Book 36 Ahoalan-Nachpikin Lodge 2013 Plan Book 37 Ahoalan-Nachpikin Lodge 2013 Plan Book 38 Ahoalan-Nachpikin Lodge 2013 Plan Book 39 Ahoalan-Nachpikin Lodge 2013 Plan Book - 40 Ahoalan-Nachpikin Lodge 2013 Plan Book 41 Ahoalan-Nachpikin Lodge 2013 Plan Book 42 Ahoalan-Nachpikin Lodge 2013 Plan Book 43 Ahoalan-Nachpikin Lodge 2013 Plan Book 44 Ahoalan-Nachpikin Lodge 2013 Plan Book 45 Ahoalan-Nachpikin Lodge 2013 Plan Book 46 Ahoalan-Nachpikin Lodge 2013 Plan Book 47 Ahoalan-Nachpikin Lodge 2013 Plan Book 48 Ahoalan-Nachpikin Lodge 2013 Plan Book 49 Ahoalan-Nachpikin Lodge 2013 Plan Book 50 Ahoalan-Nachpikin Lodge 2013 Plan Book Have you considered becoming a member of the Kia Kima staff? As members of Scouting National Honor Society it is especially important that Order of the Arrow members seek to serve on summer camp staff. Camp staff is an experience that is truly unforgettable. It is the ultimate job, more rewarding than any other. Camp work is demanding, but the opportunities, rewards and experiences available to you on camp staff are endless. Camp staff is the best way to spend your summer. As a camp staff member, you will have room and board, weekly salary, and come away with a positive Scouting experience. You will also receive unique teaching and learning opportunities, daily memories and friendships to last a lifetime, and countless stories to tell. Employment Qualifications • Age 16 before employment begins (Camp Staff Development may be 15) • First Class Scout Rank before Staff Week begins in June. • Recommendation from Scoutmaster or Troop Committee Chairman • Demonstrated willingness to live by the Scout Oath and Scout Law • Demonstrated leadership skills and a sincere interest in helping young Scouts • Knowledge, skills and abilities needed for the employment positions available on the camp staff • If under 18, approval of your parent or guardian Camp Staff Development The Camp Staff Development Program is designed for those exceptional young Scouts who display true leadership and maturity within their own troop. It’s purpose is to give training to potential future staff members. You must be at least 15 years old and have the approval of both your unit leader and your parent/guardian. Apply today at www.kiakima.com 51 Ahoalan-Nachpikin Lodge 2013 Plan Book NotesNotesNotesNotesNotes Ahoalan-Nachpikin Lodge l 171 S. Hollywood St. l Memphis, TN 38112 l www.chickasawoa.org Lodge Executive Committee 2013 Lodge Chief, Andrew Schrack Vice Chief, Administration, Jonathan Gibson Vice Chief, Activities, Adam Carr Vice Chief, Unit Elections/Camp Promotions, Ben McClain Vice Chief, American Indian Affairs, Logan McCulley Vice Chief, Finance, Will Borah Lippoe Blaknik Chief, Carl Beilstein Macheu Machque Chief, Hunter Ferris Nashoba Tohbi Chief, Max Bruce Okla Kamassa Chief, Brandon Sly Sakima Machque Chief, Chris Nelson Banquet/Honors Chair, Will Richgels Brotherhood Chair, Adam Carr Ceremonies Chair, Logan McCulley Conclave Chair, Tim Barker Dance & Drum Chair, John Johnson Events Chair, Matt Feuss First Aid & Safety Chair, Fred Doerner Lodgemaster Chair, Cole Ettingoff Merchandise Chair, Will Richgels Mobile Camp Chair, John Johnson Ordeal Chair, Adam Carr Service Chair, Edward DeWane Vigil Chair, Andrew Schrack Lodge Adviser, Chuck Martin Staff Adviser, Jeremy Palazolo Scout Executive, Woody Woodward Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Ahoalan-Nachpikin Lodge Planbook Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Lodge Planbook Order of the Arrow https://www.kiakimamuseum.org/files/original/1444d53cd646b53fe60708141f598669.pdf 9d98c63b080e52a261f4caf6555e18fb PDF Text Text Attendance:   Lodge  Executive  Committee   Minutes   8  September  2013     Cole  Ettingoff   Hunter  Ferris   Perry  Carr   Chris  Nelson   Edward  DeWane   John  Cozart   Will  Borah   Fred  Doerner   Jay  Collins   Brandon  Sly   Ravi  Tammalapalli   Chuck  Martin   Will  Richgels   Andrew  Schrack   Mellisa  Burnett   Jim  Charbonnet   John  Beach   Chris  Johnson   Adam  Carr   John  Kasper   Art  Scott   Logan  McCulley   Jeanie  Kasper   Jeremy  Palazolo     Meeting  was  called  to  order  by  Lodge  Chief,  Andrew  Schrack  with  all  repeating  the   Obligation  of  the  Order  of  the  Arrow.     Minutes  from  14  August  2013  were  approved  after  correcting  the  fact  that  Melisa   Burnett  reported  on  the  Service  Corps  being  formed  for  Akela  Cub.     Officers  of  the  Lodge  met  with  their  advisors  for  several  minutes  before  reporting.     Vice  Chief  of  Administration,  Cole  Ettingoff,  reported  120  ordeal  candidates   coming  through  the  weekend  and  a  successful  administration  overall.  He  announced   a  plan  for  registration  to  move  from  paper  to  electric  in  an  effort  to  expedite  check   in  and  requested  that  all  printing  needs  be  communicated  to  him  at  least  a  week   before  the  event.       Vice  Chief  of  Activities,  Adam  Carr,  reported  his  stop  (going  around  the  chain  of   leadership),  start  (expediting  the  overall  ceremony  process),  and  continue  (ordeal).     Vice  Chief  of  American  Indian  Affairs,  Logan  McCulley,  reported  his  stop   (wrangling,  be  on  time),  start  (having  ceremonies  practice  before  the  event;  a  new   process  to  speed  up  sashing),  and  continue  (adding  new  members  to  the  ceremonies   teams).     Vice  Chief  of  Finance,  Will  Borah,  reported  that  118  Ordeal  registrations  have   been  paid  and  lower  than  budgeted  expenses  have  produced  an  extra  grand  in   profit.     Vice  Chief  of  Unit  Elections,  Ben  McClain,  not  present;  no  report  given.     Lippoe  Blaknik  Chapter  Chief,  Carl  Beilstein,  not  present;  no  report  given.     �Macheu  Machque  Chapter  Chief,  Hunter  Ferris,  reported  he  was  pleased  with  his   chapter’s  presence  at  the  Ordeal  especially  the  chapter  members  who  volunteered   as  elangomats.     Okla  Kammasa  Chapter  Chief,  Brandon  Sly,  requested  contact  information  on   new  chapter  members  and  a  time  for  chapter  meetings  at  the  Ordeal.     Sakima  Machque  Chapter  Chief,  Chris  Nelson,  applauded  those  chapter  members   who  served  as  elangomats  and  commissioners.     Banquet/Honors  Chair,  Will  Richgels,  reported  that  a  location  and  food  suplier   have  been  selected  for  banquet  and  a  silent  auction  will  be  held.  Any  members  with   items  they  are  willing  to  contribute  to  the  auction  should  contact  the  Chair.  He  also   announced  the  formation  of  the  awards  committee  in  preparation  for  banquet.     Brotherhood  Chair,  Adam  Carr,  reported  the  successful  Brotherhood  conversion   of  twenty  members.  He  echoed  the  need  to  send  printed  materials  to  the  Vice  Chief   of  Administration  before  the  event  and  the  need  to  have  more  than  one  Brotherhood   tester.     Ceremonies  Chair,  Logan  McCulley,  reported  an  average  of  three  people  per   minute  being  sashed  and  the  goal  of  decreasing  that  time.     Dance  and  Drum  Chair,  John  Johnson,  not  present;  no  report  given.     Events  Chair,  Matt  Feuss,  not  present;  no  report  given.     First  Aid  &  Safety  Chair,  Fred  Doerner,  encouraged  the  Lodge  to  build  its  own   first  aid  kit.     Lodgemaster  Chair,  Cole  Ettingoff,  reported  that  we  were  unable  to  connect   offline  to  Lodgemaster  during  the  weekend,  but  membership  cards  were  still   distributed.     Merchandise  Chair,  Will  Richgels,  reported  $1,080  dollars  of  profit  from  Camp   and  $708  from  Ordeal.  He  requested  designs  for  the  LOAC  flap,  reported  a  Fall   Fellowship  flap  will  be  distributed  to  all  registrants,  and  encouraged  new  members   to  be  released  near  the  trading  post.     Mobile  Camp  Chair,  John  Johnson,  not  present,  but  reported  an  upcoming  mobile   camp  event  for  Bear  Cubs.  Contact  John  Johnson  for  details.     Ordeal  Chair,  Hunter  Ferris,  reported  an  overall  successful  Ordeal  with  ups  and   downs.  He  reported  notes  for  next  Ordeal:  ceremonies  on  time,  Friday  night   activities,  and  checklists  for  elangomats.       �Service  Chair,  Edward  DeWane,  reported  communications  difficulty  during   Ordeal.     Vigil  Chair,  Andrew  Schrack,  reported  Vigil  paperwork  had  been  completed  and   submitted  to  National.     New  Business:     Lodge  Leadership  Development-­‐  A  proposal  that  LLD  training  be  open  to  all   Lodge  members  with  the  emphasis  being  on  committee  chairs.  Motioned  by  Adam   Carr,  multiple  seconds.  Action:  Carried  by  voice  acclimation.     Lodge  Chief  and  Lodge  Adviser  Reports:     Lodge  Chief,  Andrew  Schrack,  reported  the  adoption  of  the  Lodge  restructure  by   the  Lodge  membership  during  the  Ordeal.  He  encouraged  all  LEC  members  involved   in  the  Ordeal  to  take  notes  on  their  experiences  that  can  be  passed  on  to  next  years   leaders.  All  eligible  LEC  members  are  encouraged  to  run  for  office.  Applications   should  be  submitted  through  the  Vice-­‐Chief  of  Administration  and  must  receive   Advisor  approval.     Lodge  Adviser,  Chuck  Martin,  encouraged  all  LEC  members  to  run  for  one  of  the   elected  office  and  to  submit  their  applications  early.  He  reminded  the  LEC  that   traditions  can  and  sometimes  should  be  broken.         Respectfully  Submitted,         Lodge  Chief         Lodge  Adviser     Staff  Adviser         Andrew  Schrack       Chuck  Martin                              Jeremy  Palazolo     � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Lodge Executive Committee Minutes 8 September 2013 Attendance: Cole Ettingoff Chris Nelson Will Borah Brandon Sly Will Richgels Jim Charbonnet Adam Carr Logan McCulley Hunter Ferris Edward DeWane Fred Doerner Ravi Tammalapalli Andrew Schrack John Beach John Kasper Jeanie Kasper Perry Carr John Cozart Jay Collins Chuck Martin Mellisa Burnett Chris Johnson Art Scott Jeremy Palazolo Meeting was called to order by Lodge Chief, Andrew Schrack with all repeating the Obligation of the Order of the Arrow. Minutes from 14 August 2013 were approved after correcting the fact that Melisa Burnett reported on the Service Corps being formed for Akela Cub. Officers of the Lodge met with their advisors for several minutes before reporting. Vice Chief of Administration, Cole Ettingoff, reported 120 ordeal candidates coming through the weekend and a successful administration overall. He announced a plan for registration to move from paper to electric in an effort to expedite check in and requested that all printing needs be communicated to him at least a week before the event. Vice Chief of Activities, Adam Carr, reported his stop (going around the chain of leadership), start (expediting the overall ceremony process), and continue (ordeal). Vice Chief of American Indian Affairs, Logan McCulley, reported his stop (wrangling, be on time), start (having ceremonies practice before the event; a new process to speed up sashing), and continue (adding new members to the ceremonies teams). Vice Chief of Finance, Will Borah, reported that 118 Ordeal registrations have been paid and lower than budgeted expenses have produced an extra grand in profit. Vice Chief of Unit Elections, Ben McClain, not present; no report given. Lippoe Blaknik Chapter Chief, Carl Beilstein, not present; no report given. Macheu Machque Chapter Chief, Hunter Ferris, reported he was pleased with his chapter’s presence at the Ordeal especially the chapter members who volunteered as elangomats. Okla Kammasa Chapter Chief, Brandon Sly, requested contact information on new chapter members and a time for chapter meetings at the Ordeal. Sakima Machque Chapter Chief, Chris Nelson, applauded those chapter members who served as elangomats and commissioners. Banquet/Honors Chair, Will Richgels, reported that a location and food suplier have been selected for banquet and a silent auction will be held. Any members with items they are willing to contribute to the auction should contact the Chair. He also announced the formation of the awards committee in preparation for banquet. Brotherhood Chair, Adam Carr, reported the successful Brotherhood conversion of twenty members. He echoed the need to send printed materials to the Vice Chief of Administration before the event and the need to have more than one Brotherhood tester. Ceremonies Chair, Logan McCulley, reported an average of three people per minute being sashed and the goal of decreasing that time. Dance and Drum Chair, John Johnson, not present; no report given. Events Chair, Matt Feuss, not present; no report given. First Aid & Safety Chair, Fred Doerner, encouraged the Lodge to build its own first aid kit. Lodgemaster Chair, Cole Ettingoff, reported that we were unable to connect offline to Lodgemaster during the weekend, but membership cards were still distributed. Merchandise Chair, Will Richgels, reported $1,080 dollars of profit from Camp and $708 from Ordeal. He requested designs for the LOAC flap, reported a Fall Fellowship flap will be distributed to all registrants, and encouraged new members to be released near the trading post. Mobile Camp Chair, John Johnson, not present, but reported an upcoming mobile camp event for Bear Cubs. Contact John Johnson for details. Ordeal Chair, Hunter Ferris, reported an overall successful Ordeal with ups and downs. He reported notes for next Ordeal: ceremonies on time, Friday night activities, and checklists for elangomats. Service Chair, Edward DeWane, reported communications difficulty during Ordeal. Vigil Chair, Andrew Schrack, reported Vigil paperwork had been completed and submitted to National. New Business: Lodge Leadership Development-­‐ A proposal that LLD training be open to all Lodge members with the emphasis being on committee chairs. Motioned by Adam Carr, multiple seconds. Action: Carried by voice acclimation. Lodge Chief and Lodge Adviser Reports: Lodge Chief, Andrew Schrack, reported the adoption of the Lodge restructure by the Lodge membership during the Ordeal. He encouraged all LEC members involved in the Ordeal to take notes on their experiences that can be passed on to next years leaders. All eligible LEC members are encouraged to run for office. Applications should be submitted through the Vice-­‐Chief of Administration and must receive Advisor approval. Lodge Adviser, Chuck Martin, encouraged all LEC members to run for one of the elected office and to submit their applications early. He reminded the LEC that traditions can and sometimes should be broken. Respectfully Submitted, Lodge Chief Lodge Adviser Staff Adviser Andrew Schrack Chuck Martin Jeremy Palazolo Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Ahoalan-Nachpikin LEC Minutes: 9/8/13 Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Minutes Order of the Arrow https://www.kiakimamuseum.org/files/original/24e5e4114f26e68ca23a31705e16fd80.pdf c4b41dc7ea5705d7b7d9e1e1f779f503 PDF Text Text Lodge Executive Committee Minutes 14 August 2013 Attendance: Andrew Schrack Cole Ettingoff Fred Doerner Christopher Nelson Brandon Sly Will Borah Will Richgels Carl Beilstein Ben McClain Chuck Martin Melisa Gross Jim Charbonnet Randy Nelson Art Scott Chuck Schadrack John Cozart Jay Collins Hunter Ferris Adam Carr Meeting was called to order by Lodge Chief Andrew Schrack with all repeating the Obligation of the Order of the Arrow. Minutes from May 5th, 2013 were approved. Vice Chief of Administration, Cole Ettingoff, reported that Fall Ordeal registration was open and that 43 had registered as Ordeal Candidates or existing members at the time of the LEC meeting. He noted that no one had yet registered as an Elangomat. Vice Chief of Activities, Adam Carr, reported on the success of the Summer Fellowship events with an estimated 350 in attendance. Vice Chief of American Indian Affairts, Logan McCulley, was not present and no report was submitted. Vice Chief of Finance, Will Borah, reported that the Lodge had made it through the summer in the green and that he was now preparing for Fall Ordeal. Vice Chief of Unit Elections, Ben McClain, encouraged all chapter chiefs to send him the election data as soon as possible. Lippoe Blaknik Chapter Chief, Carl Beilstein, reported that he will be retiring August 22nd as he will be leaving town to go to college. He will nominate an interim Chapter Chief at that time. Macheu Machque Chapter Chief, Hunter Ferris, reported that all is well in the Chapter. Okla Kammasa Chapter Chief, Brandon Sly, reported that they will be performing a special call out to accommodate personnel that were unable to attend summer camp. �Sakima Machque Chapter Chief, Chris Nelson, reported that all is well. Banquet/Honors Chair, Will Richgels, reported that multiple locations are being considered for the Banquet. Brotherhood Chair, Adam Carr, reported a positive summer. Ceremonies Chair, Logan McCulley, not present, no report given. Dance and Drum Chair, John Johnson, not present, no report given. Events Chair, Matt Feuss, not present, no report given. First Aid and Safety Chair, Fred Doerner, had nothing new to report. Lodgemaster Chair, Cole Ettingoff, reported that data regarding who had paid dues is being entered into the system now. Merchandise Chair, Will Richgels, reported that money had been collected from camp; exact sum to be determined. Mobile Camp Chair, John Johnson, not present, no report given. Ordeal Chair, Hunter Ferris, reported that planning is well underway for the upcoming Fall Ordeal. Service Chair, Edward DeWane, not present, no report given. Vigil Chair, Andrew Schrack, reported that the Vigil Committee was meeting that evening after the LEC. New Business: Adam Carr introduced the proposed Lodge Restructure as compiled by the restructure committee and motioned that it be adopted by the LEC; Hunter Ferris seconded the motion. Result: Carried, the entire Lodge will vote on the proposal at Fall Ordeal. Will Richgels motioned that the Banquet date be moved to avoid a conflict will Thanksgiving weekend; Will Borah seconded the motion. Result: Carried, the 2013 Banquet will be November 23rd. Chuck Schadrack reported on a Southern Region initiative in response to the flooding in some areas of the Region; the Lodge had contributed food items to the relief effort and had been given a number of patches as a result. He proposed that Arrowmen be able to trade food items for one of the patches. Result: adopted without discussion. �Melisa Gross reported on a Service Corps being formed to aid Akela Cub on the weekends of October 11th-13th and 18th-20th. Lodge Chief and Lodge Advisor Reports: Lodge Chief, Andrew Schrack, applauded the work of the Lodge over the summer, but reminded them that we are only half way through the year. We have a lot still to do and look forward to a great fall season. Lodge Advisor, Chuck Martin, echoed the Lodge Chief’s comments and added that Fall Ordeal is our largest event of the year and that we will need everyone’s help to make it great. Respectfully Submitted, Lodge Chief Andrew Schrack Lodge Advisor Chuck Martin Staff Adviser Jeremy Palazolo � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Lodge Executive Committee Minutes 14 August 2013 Attendance: Andrew Schrack Cole Ettingoff Fred Doerner Christopher Nelson Brandon Sly Will Borah Will Richgels Carl Beilstein Ben McClain Chuck Martin Melisa Gross Jim Charbonnet Randy Nelson Art Scott Chuck Schadrack John Cozart Jay Collins Hunter Ferris Adam Carr Meeting was called to order by Lodge Chief Andrew Schrack with all repeating the Obligation of the Order of the Arrow. Minutes from May 5th, 2013 were approved. Vice Chief of Administration, Cole Ettingoff, reported that Fall Ordeal registration was open and that 43 had registered as Ordeal Candidates or existing members at the time of the LEC meeting. He noted that no one had yet registered as an Elangomat. Vice Chief of Activities, Adam Carr, reported on the success of the Summer Fellowship events with an estimated 350 in attendance. Vice Chief of American Indian Affairts, Logan McCulley, was not present and no report was submitted. Vice Chief of Finance, Will Borah, reported that the Lodge had made it through the summer in the green and that he was now preparing for Fall Ordeal. Vice Chief of Unit Elections, Ben McClain, encouraged all chapter chiefs to send him the election data as soon as possible. Lippoe Blaknik Chapter Chief, Carl Beilstein, reported that he will be retiring August 22nd as he will be leaving town to go to college. He will nominate an interim Chapter Chief at that time. Macheu Machque Chapter Chief, Hunter Ferris, reported that all is well in the Chapter. Okla Kammasa Chapter Chief, Brandon Sly, reported that they will be performing a special call out to accommodate personnel that were unable to attend summer camp. Sakima Machque Chapter Chief, Chris Nelson, reported that all is well. Banquet/Honors Chair, Will Richgels, reported that multiple locations are being considered for the Banquet. Brotherhood Chair, Adam Carr, reported a positive summer. Ceremonies Chair, Logan McCulley, not present, no report given. Dance and Drum Chair, John Johnson, not present, no report given. Events Chair, Matt Feuss, not present, no report given. First Aid and Safety Chair, Fred Doerner, had nothing new to report. Lodgemaster Chair, Cole Ettingoff, reported that data regarding who had paid dues is being entered into the system now. Merchandise Chair, Will Richgels, reported that money had been collected from camp; exact sum to be determined. Mobile Camp Chair, John Johnson, not present, no report given. Ordeal Chair, Hunter Ferris, reported that planning is well underway for the upcoming Fall Ordeal. Service Chair, Edward DeWane, not present, no report given. Vigil Chair, Andrew Schrack, reported that the Vigil Committee was meeting that evening after the LEC. New Business: Adam Carr introduced the proposed Lodge Restructure as compiled by the restructure committee and motioned that it be adopted by the LEC; Hunter Ferris seconded the motion. Result: Carried, the entire Lodge will vote on the proposal at Fall Ordeal. Will Richgels motioned that the Banquet date be moved to avoid a conflict will Thanksgiving weekend; Will Borah seconded the motion. Result: Carried, the 2013 Banquet will be November 23rd. Chuck Schadrack reported on a Southern Region initiative in response to the flooding in some areas of the Region; the Lodge had contributed food items to the relief effort and had been given a number of patches as a result. He proposed that Arrowmen be able to trade food items for one of the patches. Result: adopted without discussion. Melisa Gross reported on a Service Corps being formed to aid Akela Cub on the weekends of October 11th-13th and 18th-20th. Lodge Chief and Lodge Advisor Reports: Lodge Chief, Andrew Schrack, applauded the work of the Lodge over the summer, but reminded them that we are only half way through the year. We have a lot still to do and look forward to a great fall season. Lodge Advisor, Chuck Martin, echoed the Lodge Chief’s comments and added that Fall Ordeal is our largest event of the year and that we will need everyone’s help to make it great. Respectfully Submitted, Lodge Chief Lodge Advisor Staff Adviser Andrew Schrack Chuck Martin Jeremy Palazolo Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Ahoalan-Nachpikin LEC Minutes: 8/14/13 Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Minutes Order of the Arrow https://www.kiakimamuseum.org/files/original/3a5e455e420d9fb21a75e7365b3c29af.pdf af28ca7153fc80a23a11eb8b515169cf PDF Text Text Attendance:   Lodge  Executive  Committee   Minutes   6  October  2013     Andrew  Schrack   Logan  McCulley   Jim  Charbonet   Cole  Ettingoff   Will  Borah   Robert  Fudge   Ben  McClain   Edward  DeWane   Chuck  Martin   Caleb  McCulley   Jacob  McCulley   Jeremy  Palazolo   Chris  Nelson   Hunter  Ferris   Richard  Fisher   Adam  Crawford   John  Cozart   John  Casper   Jay  Collins   Fred  Doerner   Mellisa  Burnett   Chuck  Martin   Jeannie  Casper   Chris  Johnson Adam  Carr   John  Johnson     Meeting  was  called  to  order  by  Lodge  Chief,  Andrew  Schrack  with  all  repeating  the   Obligation  of  the  Order  of  the  Arrow.     Supreme  Chief  of  the  Fire,  Richard  Fisher,  spoke  to  the  LEC.  He  emphasized  that   he  was  not  a  guest  of  the  Lodge  but  a  member.  He  commended  the  Officers  of  the   Lodge  for  their  work  that  weekend  but  emphasized  the  need  for  more  Arrowmen  to   attend  the  events  of  the  Lodge.  He  emphasized  the  importance  of  Arrowmen  setting   the  example  for  their  fellow  Scouts  through  their  words,  deeds,  and  uniforms.  He   reminded  all  Arrowmen  that  the  OA  sash  is  not  worn  except  with  the  Class  A   uniform.  The  ultimate  responsibility  of  the  Lodge  is  to  put  on  an  “ooh  wee  good  time   for  our  Scouts.”     Minutes  from  8  September  2013  were  approved.     Officers  of  the  Lodge  met  with  their  advisors  for  several  minutes  before  reporting.     Vice  Chief  of  Administration,  Cole  Ettingoff,  reported  a  successful  weekend.   Registration  went  smoothly  and  efforts  at  electronic  check-­‐in  are  on  going.  Election   results  include  Adam  Carr  as  Lodge  Chief,  Cole  Ettingoff  as  Vice  Chief  of   Administration,  John  Johnson  as  Vice  Chief  of  Activities,  Hunter  Ferris  as  Vice  Chief   of  Inductions,  and  Will  Borah  as  Vice  Chief  of  Finance.         Vice  Chief  of  Activities,  Adam  Carr,  reported  his  Start  (creating  back  up  activities),   Stop,  and  Continue  (pumpkin  chunking).     Vice  Chief  of  American  Indian  Affairs,  Logan  McCulley,  reported  his  Start  (better   ceremonies  practice,  finding  new  great  and  might  chief),  Stop  (having  this  position),   and  Continue  (recruiting  new  ceremonialists);  he  thanked  everyone  who  had  been  a   part  of  ceremonies.     �   Vice  Chief  of  Finance,  Will  Borah,  reported  that  a  lower  than  expected  turn  out   had  threatened  the  budget.  The  Lodge  is  still  in  the  green  but  barely.  There  are  still   odds  and  ends  to  tie  up.     Vice  Chief  of  Unit  Elections,  Ben  McClain,  reported  that  election  paperwork  had   not  been  completed,  and  that  as  his  office  was  being  eliminated,  the  responsibility  is   being  shifted  to  the  Chapters.     Lippoe  Blaknik  Chapter  Chief,  Carl  Beilstein,  not  present;  no  report  given.     Macheu  Machque  Chapter  Chief,  Hunter  Ferris,  reported  a  good  weekend,  the   new  chapter  chief  had  not  been  determined  yet,  and  the  Chapter  will  continue  to   work  of  event  attendance.     Nashoba  Tohbi  Chapter  Chief,  not  present;  no  report  given.     Okla  Kammasa  Chapter  Chief,  Brandon  Sly,  not  present;  no  report  given.     Sakima  Machque  Chapter  Chief,  Chris  Nelson,  congratulated  Caleb  McCulley  upon   his  election  as  Chapter  Chief,  encouraged  Caleb  to  continue  to  build  the  chapter,  and   congratulated  everyone  on  a  successful  weekend.     Banquet/Honors  Chair,  Will  Richgels,  not  present,  but  reported  a  mix  up  with  the   venue,  but  catering  settled.  The  awards  committee  had  been  formed  and  would  be   meeting  soon.     Brotherhood  Chair,  Adam  Carr,  reported  two  successful  crossovers  that  weekend   including  one  field  director.     Ceremonies  Chair,  Logan  McCulley,  encouraged  next  years  leadership  to  keep  up   the  improvements  on  the  ceremonies  and  continue  bringing  in  new  blood.     Dance  and  Drum  Chair,  John  Johnson,  reported  two  upcoming  events  at  Akela   Cub.     Events  Chair,  Matt  Feuss,  not  present;  no  report  given.     First  Aid  &  Safety  Chair,  Fred  Doerner,  reported  a  safe  weekend.     Lodgemaster  Chair,  Cole  Ettingoff,  reported  that  efforts  at  gaining  remote  access   to  Lodgemaster  at  Camp  Currier  were  on  going.     Merchandise  Chair,  Will  Richgels,  not  present,  no  report  given.     �Mobile  Camp  Chair,  John  Johnson,  reported  a  successful  Totin’  Chip  session  for   Cub  Scouts.     Ordeal  Chair,  Hunter  Ferris,  reminded  LEC  members  to  email  him  suggestions  for   future  Ordeals.       Service  Chair,  Edward  DeWane,  reported  progress  on  the  upcoming  Service  Corps   for  Akela  Cub.     Vigil  Chair,  Andrew  Schrack,  reported  eight  Vigil  Honor  members  from  the   weekend.     New  Business:     Ordeal  Costs-­‐  Adam  Carr  motioned  that  Ordeal  Cost  be  raised  by  $10  and  the  price   of  Fall  Fellowship  be  waved  for  new  members.  Seconded  by  Caleb  McCulley.  Action:   Carried  by  voice  acclamation.   Chapter  Patches-­‐  Fred  Doerner  motioned  that  the  Okla  Kama  chapter  patch  be   approved  for  production.  Multiple  seconds.  Action:  Carried  by  voice  acclamation.   Strategic  Plan-­‐  The  strategic  plan  for  the  next  several  years  was  presented  to  the   LEC.  Motioned  to  adopt  made  by  Ben  McClain;  multiple  seconds.  Action:  Outgoing   Lodge  Chief  pied  in  the  face  and  Motion  carried  by  voice  acclamation.     Lodge  Chief  and  Lodge  Adviser  Reports:     Lodge  Chief,  Andrew  Schrack,  gave  a  very  sticky  thank  you  to  the  LEC.  This  is  the   last  LEC  of  the  year,  but  all  LEC  members  should  be  at  the  November  23rd  Family   Banquet.  Lastly  the  Lodge  is  on  track  to  earn  gold  on  the  Journey  to  Excellence.     Lodge  Adviser,  Chuck  Martin,  thanked  everyone  for  a  great  year.    He  encouraged   all  Arrowmen  to  invite  members  of  their  Troop  to  future  Lodge  events.  Your   experience  in  the  OA  is  more  than  a  flap  and  a  sash  if  you  make  it  more.         Respectfully  Submitted,           Lodge  Chief         Lodge  Adviser     Staff  Adviser         Andrew  Schrack       Chuck  Martin                              Jeremy  Palazolo     � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Lodge Executive Committee Minutes 6 October 2013 Attendance: Andrew Schrack Cole Ettingoff Ben McClain Caleb McCulley Chris Nelson Adam Crawford Jay Collins Chuck Martin Adam Carr Logan McCulley Will Borah Edward DeWane Jacob McCulley Hunter Ferris John Cozart Fred Doerner Jeannie Casper John Johnson Jim Charbonet Robert Fudge Chuck Martin Jeremy Palazolo Richard Fisher John Casper Mellisa Burnett Chris Johnson Meeting was called to order by Lodge Chief, Andrew Schrack with all repeating the Obligation of the Order of the Arrow. Supreme Chief of the Fire, Richard Fisher, spoke to the LEC. He emphasized that he was not a guest of the Lodge but a member. He commended the Officers of the Lodge for their work that weekend but emphasized the need for more Arrowmen to attend the events of the Lodge. He emphasized the importance of Arrowmen setting the example for their fellow Scouts through their words, deeds, and uniforms. He reminded all Arrowmen that the OA sash is not worn except with the Class A uniform. The ultimate responsibility of the Lodge is to put on an “ooh wee good time for our Scouts.” Minutes from 8 September 2013 were approved. Officers of the Lodge met with their advisors for several minutes before reporting. Vice Chief of Administration, Cole Ettingoff, reported a successful weekend. Registration went smoothly and efforts at electronic check-­‐in are on going. Election results include Adam Carr as Lodge Chief, Cole Ettingoff as Vice Chief of Administration, John Johnson as Vice Chief of Activities, Hunter Ferris as Vice Chief of Inductions, and Will Borah as Vice Chief of Finance. Vice Chief of Activities, Adam Carr, reported his Start (creating back up activities), Stop, and Continue (pumpkin chunking). Vice Chief of American Indian Affairs, Logan McCulley, reported his Start (better ceremonies practice, finding new great and might chief), Stop (having this position), and Continue (recruiting new ceremonialists); he thanked everyone who had been a part of ceremonies. Vice Chief of Finance, Will Borah, reported that a lower than expected turn out had threatened the budget. The Lodge is still in the green but barely. There are still odds and ends to tie up. Vice Chief of Unit Elections, Ben McClain, reported that election paperwork had not been completed, and that as his office was being eliminated, the responsibility is being shifted to the Chapters. Lippoe Blaknik Chapter Chief, Carl Beilstein, not present; no report given. Macheu Machque Chapter Chief, Hunter Ferris, reported a good weekend, the new chapter chief had not been determined yet, and the Chapter will continue to work of event attendance. Nashoba Tohbi Chapter Chief, not present; no report given. Okla Kammasa Chapter Chief, Brandon Sly, not present; no report given. Sakima Machque Chapter Chief, Chris Nelson, congratulated Caleb McCulley upon his election as Chapter Chief, encouraged Caleb to continue to build the chapter, and congratulated everyone on a successful weekend. Banquet/Honors Chair, Will Richgels, not present, but reported a mix up with the venue, but catering settled. The awards committee had been formed and would be meeting soon. Brotherhood Chair, Adam Carr, reported two successful crossovers that weekend including one field director. Ceremonies Chair, Logan McCulley, encouraged next years leadership to keep up the improvements on the ceremonies and continue bringing in new blood. Dance and Drum Chair, John Johnson, reported two upcoming events at Akela Cub. Events Chair, Matt Feuss, not present; no report given. First Aid & Safety Chair, Fred Doerner, reported a safe weekend. Lodgemaster Chair, Cole Ettingoff, reported that efforts at gaining remote access to Lodgemaster at Camp Currier were on going. Merchandise Chair, Will Richgels, not present, no report given. Mobile Camp Chair, John Johnson, reported a successful Totin’ Chip session for Cub Scouts. Ordeal Chair, Hunter Ferris, reminded LEC members to email him suggestions for future Ordeals. Service Chair, Edward DeWane, reported progress on the upcoming Service Corps for Akela Cub. Vigil Chair, Andrew Schrack, reported eight Vigil Honor members from the weekend. New Business: Ordeal Costs-­‐ Adam Carr motioned that Ordeal Cost be raised by $10 and the price of Fall Fellowship be waved for new members. Seconded by Caleb McCulley. Action: Carried by voice acclamation. Chapter Patches-­‐ Fred Doerner motioned that the Okla Kama chapter patch be approved for production. Multiple seconds. Action: Carried by voice acclamation. Strategic Plan-­‐ The strategic plan for the next several years was presented to the LEC. Motioned to adopt made by Ben McClain; multiple seconds. Action: Outgoing Lodge Chief pied in the face and Motion carried by voice acclamation. Lodge Chief and Lodge Adviser Reports: Lodge Chief, Andrew Schrack, gave a very sticky thank you to the LEC. This is the last LEC of the year, but all LEC members should be at the November 23rd Family Banquet. Lastly the Lodge is on track to earn gold on the Journey to Excellence. Lodge Adviser, Chuck Martin, thanked everyone for a great year. He encouraged all Arrowmen to invite members of their Troop to future Lodge events. Your experience in the OA is more than a flap and a sash if you make it more. Respectfully Submitted, Lodge Chief Lodge Adviser Staff Adviser Andrew Schrack Chuck Martin Jeremy Palazolo Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Ahoalan-Nachpikin LEC Minutes: 10/6/13 Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Minutes Order of the Arrow https://www.kiakimamuseum.org/files/original/536fada18f70b9b8368016216f262691.pdf 6ceca01a8b427a5d71510cc9d09b599a PDF Text Text Lodge Executive Committee Minutes January 12, 2013 Attendance: Christopher Nelson Will Borah John Johnson Will Richgels John Ferris Hunter Ferris Adam Carr Chuck Schadrack Art Scott Big John John Cozart Robert Winkler Max Bruce Brian McAfee Renee Leith Perry Carr Randy Nelson Jesse Henderson John Beach Robert Fudge John King Chris Johnson Edward DeWane Chuck Martin Landon Fisher Rick Nelson Andrew Schrack Carl Beilstein Meeting was called to order by Lodge Chief, Andrew Schrack with all repeating the Obligation of the Order of the Arrow. Minutes from October 14, 2012 were approved. Vice Chief of Administration, Jonathan Gibson, reported his goals for the new year, which included publishing two issues of The Dancing Bear before Conclave 2013. Vice Chief of Activities, Adam Carr, reported his goals of having one to two meetings a month. Vice Chief of American Indian Affairs, Logan McCulley, not present; no report given. Vice Chief of Finance, Will Borah, reported on his goals, which included trying to streamline payment processes, streamlining income sectors, and working towards funding for training. He gave information on the budget, we do have money. Vice Chief of Unit Elections, Ben McClain, not present; no report given. Lippoe Blaknik Chapter Chief, Carl Beilstein, reported his goals for the new year, saying he wants to have more OA involvement in his chapter. Macheu Machque Chapter Chief, Hunter Ferris, reported his goals for the year and announced a plan to have a budget for his chapter. Okla Kammasa Chapter Chief, Brandon Sly, not present; no report given. �Sakima Machque Chapter Chief, Chris Nelson, reported his goals for the year, including having more attendance at chapter meetings, having more help in the OA from chapter members, and more involvement with Cub Scout events. Banquet/Honors Chair, Will Richgels, reported his goals and announced plans to create a budget. Brotherhood Chair, Adam Carr, reported his goals, including having more Brotherhood conversions and having a personal newsletter sent out to Brotherhood eligible candidates. Ceremonies Chair, Logan McCulley, not present; no report given. Dance and Drum Chair, John Johnson, reported his goals, which included familiarizing people with Dance and Drum, recruiting OA members for Dance and Drum events, and promoting more interest in Dance and Drum. Events Chair, Matt Feuss, not present; no report given. First Aid & Safety Chair, Fred Doerner, not present; no report given. Lodgemaster Chair, Russell Watson, not present; no report given. Merchandise Chair, Will Richgels, reported goals for the year. He also announced his needs for new designs for merchandise and more ideas from the LEC. He explained plans to allow Troops and scouts to send ideas for patches in for consideration, as well as the want to make an online patch store. Mobile Camp Chair, John Johnson, reported his goals for the year, which included having ten (10) events and having more involvement from the OA in Mobile Camp. He also announced a need for promotion of Mobile Camp to OA members through the Chapter Chiefs. Ordeal Chair, Hunter Ferris, reported his goals for the year, including getting paperwork ready before Ordeal and training Elangomats. Service Chair, Edward DeWane, reported his goals for the year, including earning a cumulative four thousand (4000) service hours from ordeals and nine hundred (900) hours from the Scout Expo. Vigil Chair, Andrew Schrack, reported his goals for the year, which included having paperwork on time and having all Vigil Honor members completed by Fall Fellowship. �New Business: Order of Succession, or the hierarchy for the succession of Lodge Chief should he not be able to complete his duties, was given by Andrew Schrack for the LEC to vote on. Action: Motioned by Adam Carr, seconded by Will Borah. Result: Carried 2013 Budget was presented by Will Borah for the LEC to vote on. Action: Motioned by Will Borah to enact the new budget, multiple seconds. Result: Carried Committee Chairmen were announced and voted whether to finalize and set their positions. Action: Motioned by Adam Carr to set and finalize Committee Chairmen, multiple seconds. Results: Carried Ordeal Date Change from May 17-19 to May 3-5 proposed by Hunter Ferris. Action: Motioned by Hunter Ferris, seconded by Jonathan Gibson. Result: Carried. Fall Fellowship Date Change from October 11-13 to October 4-6 due to Akela Cub conflict. Action: Motioned by Adam Carr, multiple seconds. Result: Carried. Lodge Chief and Lodge Adviser Reports: Lodge Chief, Andrew Schrack, reported that the Lodge plans to donate the Technical Center to Kia Kima. He also expressed the need to fundraise for this and the ample amount of service hours available for this project. The Lodge wants to leave a lasting impression on Kia Kima. He encouraged the LEC to take everything we do seriously, and that the each member is worth something and we can all make a difference. He is looking forward to a great new year. Lodge Adviser, Chuck Martin, wished to thank the LEC for their work. He said it is not easy and we are not perfect. He encouraged the LEC to give 100% in their work. He also encouraged officers to use their advisers. He is looking forward to a great year. Respectfully Submitted, Lodge Chief Andrew Schrack Lodge Adviser Staff Adviser Chuck Martin Jeremy Palazolo � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Lodge Executive Committee Minutes January 12, 2013 Attendance: Christopher Nelson Chuck Schadrack Renee Leith Chris Johnson Will Borah Art Scott Perry Carr Edward DeWane John Johnson Big John Randy Nelson Chuck Martin Will Richgels John Cozart Jesse Henderson Landon Fisher John Ferris Robert Winkler John Beach Rick Nelson Hunter Ferris Max Bruce Robert Fudge Andrew Schrack Adam Carr Brian McAfee John King Carl Beilstein Meeting was called to order by Lodge Chief, Andrew Schrack with all repeating the Obligation of the Order of the Arrow. Minutes from October 14, 2012 were approved. Vice Chief of Administration, Jonathan Gibson, reported his goals for the new year, which included publishing two issues of The Dancing Bear before Conclave 2013. Vice Chief of Activities, Adam Carr, reported his goals of having one to two meetings a month. Vice Chief of American Indian Affairs, Logan McCulley, not present; no report given. Vice Chief of Finance, Will Borah, reported on his goals, which included trying to streamline payment processes, streamlining income sectors, and working towards funding for training. He gave information on the budget, we do have money. Vice Chief of Unit Elections, Ben McClain, not present; no report given. Lippoe Blaknik Chapter Chief, Carl Beilstein, reported his goals for the new year, saying he wants to have more OA involvement in his chapter. Macheu Machque Chapter Chief, Hunter Ferris, reported his goals for the year and announced a plan to have a budget for his chapter. Okla Kammasa Chapter Chief, Brandon Sly, not present; no report given. Sakima Machque Chapter Chief, Chris Nelson, reported his goals for the year, including having more attendance at chapter meetings, having more help in the OA from chapter members, and more involvement with Cub Scout events. Banquet/Honors Chair, Will Richgels, reported his goals and announced plans to create a budget. Brotherhood Chair, Adam Carr, reported his goals, including having more Brotherhood conversions and having a personal newsletter sent out to Brotherhood eligible candidates. Ceremonies Chair, Logan McCulley, not present; no report given. Dance and Drum Chair, John Johnson, reported his goals, which included familiarizing people with Dance and Drum, recruiting OA members for Dance and Drum events, and promoting more interest in Dance and Drum. Events Chair, Matt Feuss, not present; no report given. First Aid & Safety Chair, Fred Doerner, not present; no report given. Lodgemaster Chair, Russell Watson, not present; no report given. Merchandise Chair, Will Richgels, reported goals for the year. He also announced his needs for new designs for merchandise and more ideas from the LEC. He explained plans to allow Troops and scouts to send ideas for patches in for consideration, as well as the want to make an online patch store. Mobile Camp Chair, John Johnson, reported his goals for the year, which included having ten (10) events and having more involvement from the OA in Mobile Camp. He also announced a need for promotion of Mobile Camp to OA members through the Chapter Chiefs. Ordeal Chair, Hunter Ferris, reported his goals for the year, including getting paperwork ready before Ordeal and training Elangomats. Service Chair, Edward DeWane, reported his goals for the year, including earning a cumulative four thousand (4000) service hours from ordeals and nine hundred (900) hours from the Scout Expo. Vigil Chair, Andrew Schrack, reported his goals for the year, which included having paperwork on time and having all Vigil Honor members completed by Fall Fellowship. New Business: Order of Succession, or the hierarchy for the succession of Lodge Chief should he not be able to complete his duties, was given by Andrew Schrack for the LEC to vote on. Action: Motioned by Adam Carr, seconded by Will Borah. Result: Carried 2013 Budget was presented by Will Borah for the LEC to vote on. Action: Motioned by Will Borah to enact the new budget, multiple seconds. Result: Carried Committee Chairmen were announced and voted whether to finalize and set their positions. Action: Motioned by Adam Carr to set and finalize Committee Chairmen, multiple seconds. Results: Carried Ordeal Date Change from May 17-19 to May 3-5 proposed by Hunter Ferris. Action: Motioned by Hunter Ferris, seconded by Jonathan Gibson. Result: Carried. Fall Fellowship Date Change from October 11-13 to October 4-6 due to Akela Cub conflict. Action: Motioned by Adam Carr, multiple seconds. Result: Carried. Lodge Chief and Lodge Adviser Reports: Lodge Chief, Andrew Schrack, reported that the Lodge plans to donate the Technical Center to Kia Kima. He also expressed the need to fundraise for this and the ample amount of service hours available for this project. The Lodge wants to leave a lasting impression on Kia Kima. He encouraged the LEC to take everything we do seriously, and that the each member is worth something and we can all make a difference. He is looking forward to a great new year. Lodge Adviser, Chuck Martin, wished to thank the LEC for their work. He said it is not easy and we are not perfect. He encouraged the LEC to give 100% in their work. He also encouraged officers to use their advisers. He is looking forward to a great year. Respectfully Submitted, Lodge Chief Lodge Adviser Staff Adviser Andrew Schrack Chuck Martin Jeremy Palazolo Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Ahoalan-Nachpikin LEC Minutes: 1/12/2013 Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Minutes Order of the Arrow https://www.kiakimamuseum.org/files/original/82c2a136ff32af52520bd69a8eeba365.pdf e4a9278fda313cbad256947fb6391ea7 PDF Text Text Purpose of the Order A H OA L A N - N AC H P I K I N As Scouting’s National Honor Society, our purpose is to: • • • • Order of the Arrow To recognize those campers -- Scouts and Scouters -- who best exemplify the Scout Oath and Law in their daily lives, and by such recognition cause other campers to conduct themselves in such manner as to warrant recognition. To develop and maintain camping traditions and spirit. To promote Scout camping, which reaches its greatest effectiveness as a part of the unit's camping program, both year-round and in the summer camp, as directed by the camping committee of the council. To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others 2012 Annual Report Mission of the Lodge The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. AHOALAN-NACHPIKIN Chickasaw Council, BSA 171 S. Hollywood Memphis, TN 38112 (901) 327-4193 www.chickasawoa.org �2012 Accomplishments Journey to Excellence: Gold Level 2013 Events Feb. 22-24 2013 LEC Lodge Chief - Andrew Schrack LOAC XVII - Camp Currier Vice Chief of Administration - Jonathan Gibson Vice Chief of Activities - Adam Carr 5,651 man-hours of service to Council VC Unit Elections/Camping Promo - Ben McClain Financial impact to Chickasaw Council: +$53,000 Vice Chief American Indian Affairs - Logan McCulley Apr. 19-21 Vice Chief of Finance - Will Borah Section Conclave - Camp Yocona Lippoe Blaknik Chapter Chief - Carl Beilstein Macheu Machque Chapter Chief - Hunter Ferris Over 60% of Kia Kima Staff were Arrowmen Nashoba Tohbi Chapter Chief - Max Bruce Okla Kamassa Chapter Chief - Brandon Sly 270 new Ordeal members 85 new Brotherhood members 7 new Vigil members May 3-5 Sakima Machque Chapter Chief - Chris Nelson Spring Ordeal - Kia Kima Scout Res. Banquet/Honors Chair - Will Richgels Brotherhood Chair - Adam Carr Ceremonies Chair - Logan McCulley 45 Arrowmen attended SR-6 Conclave at Skymont Scout Reservation Conclave Chair - Tim Barker Sept. 6-8 Dance & Drum Chair - John Johnson Fall Ordeal - Camp Currier Events Chair - Matt Feuss 16 Arrowmen attended National Order of First Aid & Safety Chair - Fred Doerner the Arrow Conference at Michigan State LodgeMaster Chair - Russell Watson University Merchandise Chair - Will Richgels Mobile Camp Chair - John Johnson Oct. 10 Arrowmen attended National Leadership 4-6 Fall Fellowship - Camp Currier Service Chair - Edward DeWane Seminar Donated $2000 to local chapter of American Cancer Society Ordeal Chair - Hunter Ferris Vigil Chair - Andrew Schrack Nov. 30 Lodge Adviser - Chuck Martin Lodge Family Banquet Staff Adviser - Jeremy Palazolo Supreme Chief of the Fire - Woody Woodward � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Chickasaw Council, BSA 171 S. Hollywood Memphis, TN 38112 (901) 327-4193 www.chickasawoa.org 2012 Annual Report As Scouting’s National Honor Society, our purpose is to: • To recognize those campers -- Scouts and Scouters -- who best exemplify the Scout Oath and Law in their daily lives, and by such recognition cause other campers to conduct themselves in such manner as to warrant recognition. • To develop and maintain camping traditions and spirit. • To promote Scout camping, which reaches its greatest effectiveness as a part of the unit's camping program, both year-round and in the summer camp, as directed by the camping committee of the council. • To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. Purpose of the Order AHOALAN-NACHPIKIN Order of the Arrow AHOALAN-NACHPIKIN Mission of the Lodge Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Ahoalan-Nachpikin Council Business Meeting Pamphlet Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Publisher An entity responsible for making the resource available Andrew Schrack Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Order of the Arrow https://www.kiakimamuseum.org/files/original/91c91667a9778c0e3a790f6829b558d2.pdf 7620188a4dc8d6aea6d201f83b8b1eef PDF Text Text Lodge Executive Committee 2013 Andrew Schrack Cole Ettingoff Adam Carr Logan McCulley Ben McClain Will Borah N/A Carl Beilstein Hunter Ferris Max Bruce Brandon Sly Christopher Nelson Will Richgels Adam Carr Logan McCulley Timothy Barker John Johnson Matt Feuss Fred Doerner Cole Ettingoff Will Richgels John Johnson Hunter Ferris Edward DeWane Andrew Schrack Chuck Martin Jeremy Palazolo Richard Fisher 1Removed Restructure by Lodge Officers Lodge Chief Vice Chief of Administration Vice Chief of Activities 1Vice Chief of Indian Affairs 1Vice Chief of Unit Elections & Camp Promotion Vice Chief of Finance Chief of Inductions 2Vice Chapter Chiefs Lippoe Blaknik Macheu Machque Nashoba Tohbi Okla Kamassa Sakima Machque Committee Chairs Banquet Chair Brotherhood Chair Ceremonies Chair Conclave Chair Dance & Drum Chair 1Events Chair First Aid & Safety Chair LodgeMaster Chair Merchandise Chair Mobile Camp Chair Ordeal Chair 1Service Chair Vigil Chair 2Historical Chair Advisers Lodge Adviser Lodge Staff Adviser Supreme Chief of the Fire 2014 Adam Carr Cole Ettingoff John Johnson N/A N/A Will Borah Hunter Ferris Joey Gardner Ravi Tummalapalli Dillon Dotson Caleb McCulley Ahoalan Nachpikin Lodge Family Banquet Open Open Open Ian Zeringue Open Open Open Open Open Open Open Open Open Open Chuck Martin Jeremy Palazolo Richard Fisher 2Created Restructure By Lodge November 23rd, 2013 Memphis University School �Purpose of the Order of the Arrow As Scouting's National Honor Society, our purpose is to:   • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout's experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit, and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. Opening Dinner State of the Lodge Elangomat Flap Live Auction James E. West Award Rookie of the Year Award Arrowman of the Year Award 2013 Patch Designers Andrew Schrack, Lodge Chief Chuck Schadrack Timothy Barker, 2012 Recipient Rick Nelson, 2012 Recipient Edward DeWane, 2012 Recipien Christopher Nelson, 2012 Recipient Adam Carr, 2012 Recipient John Kasper, Merchandise Adviser Will Richgels, 2013 Participant Gilhim Award Presentation Mike McCulley, 2012 Recipient Founder’s Award Presentations Andrew Schrack, 2012 Recipient Chuck Martin, 2012 Recipient Keynote Speaker Presentation Jason Hood, Area VI President Installation of 2013 Lodge Officers 2014 Lodge Chief Address The mission of the Ahoalan-Nachpikin Lodge is to fulfill its purpose as an integral part of the Chickasaw Council, BSA, through positive youth leadership under the guidance of selected capable adults. Rick Nelson OA High Adventure Presentation 2013 LEC Recognition Mission of the Lodge Will Richgels Chuck Martin, Lodge Adviser Jeremy Palazolo, Staff Advisor Adam Carr, Lodge Chief Lodge Adviser Minute Chuck Martin Closing Will Richgels �Purpose of the Order of the Arrow As Scouting's National Honor Society, our purpose is to:   • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout's experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit, and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. Opening Dinner State of the Lodge Elangomat Flap Live Auction James E. West Award Rookie of the Year Award Arrowman of the Year Award 2013 Patch Designers Andrew Schrack, Lodge Chief Chuck Schadrack Timothy Barker, 2012 Recipient Rick Nelson, 2012 Recipient Edward DeWane, 2012 Recipien Christopher Nelson, 2012 Recipient Adam Carr, 2012 Recipient John Kasper, Merchandise Adviser Will Richgels, 2013 Participant Gilhim Award Presentation Mike McCulley, 2012 Recipient Founder’s Award Presentations Andrew Schrack, 2012 Recipient Chuck Martin, 2012 Recipient Keynote Speaker Presentation Jason Hood, Area VI President Installation of 2013 Lodge Officers 2014 Lodge Chief Address The mission of the Ahoalan-Nachpikin Lodge is to fulfill its purpose as an integral part of the Chickasaw Council, BSA, through positive youth leadership under the guidance of selected capable adults. Rick Nelson OA High Adventure Presentation 2013 LEC Recognition Mission of the Lodge Will Richgels Chuck Martin, Lodge Adviser Jeremy Palazolo, Staff Advisor Adam Carr, Lodge Chief Lodge Adviser Minute Chuck Martin Closing Will Richgels �Lodge Executive Committee 2013 Andrew Schrack Cole Ettingoff Adam Carr Logan McCulley Ben McClain Will Borah N/A Carl Beilstein Hunter Ferris Max Bruce Brandon Sly Christopher Nelson Will Richgels Adam Carr Logan McCulley Timothy Barker John Johnson Matt Feuss Fred Doerner Cole Ettingoff Will Richgels John Johnson Hunter Ferris Edward DeWane Andrew Schrack Chuck Martin Jeremy Palazolo Richard Fisher 1Removed Restructure by Lodge Officers Lodge Chief Vice Chief of Administration Vice Chief of Activities 1Vice Chief of Indian Affairs 1Vice Chief of Unit Elections & Camp Promotion Vice Chief of Finance Chief of Inductions 2Vice Chapter Chiefs Lippoe Blaknik Macheu Machque Nashoba Tohbi Okla Kamassa Sakima Machque Committee Chairs Banquet Chair Brotherhood Chair Ceremonies Chair Conclave Chair Dance & Drum Chair 1Events Chair First Aid & Safety Chair LodgeMaster Chair Merchandise Chair Mobile Camp Chair Ordeal Chair 1Service Chair Vigil Chair 2Historical Chair Advisers Lodge Adviser Lodge Staff Adviser Supreme Chief of the Fire 2014 Adam Carr Cole Ettingoff John Johnson N/A N/A Will Borah Hunter Ferris Joey Gardner Ravi Tummalapalli Dillon Dotson Caleb McCulley Ahoalan Nachpikin Lodge Family Banquet Open Open Open Ian Zeringue Open Open Open Open Open Open Open Open Open Open Chuck Martin Jeremy Palazolo Richard Fisher 2Created Restructure By Lodge November 23rd, 2013 Memphis University School � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Ahoalan Nachpikin Lodge Family Banquet November 23rd, 2013 Memphis University School Purpose of the Order of the Arrow As Scouting's National Honor Society, our purpose is to: • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout's experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit, and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. Mission of the Lodge The mission of the Ahoalan-Nachpikin Lodge is to fulfill its purpose as an integral part of the Chickasaw Council, BSA, through positive youth leadership under the guidance of selected capable adults. Opening Will Richgels Dinner Rick Nelson State of the Lodge Andrew Schrack, Lodge Chief Elangomat Flap Live Auction Chuck Schadrack James E. West Award Timothy Barker, 2012 Recipient Rick Nelson, 2012 Recipient Rookie of the Year Award Edward DeWane, 2012 Recipien Christopher Nelson, 2012 Recipient Arrowman of the Year Award Adam Carr, 2012 Recipient 2013 Patch Designers John Kasper, Merchandise Adviser OA High Adventure Presentation Will Richgels, 2013 Participant Gilhim Award Presentation Mike McCulley, 2012 Recipient Founder’s Award Presentations Andrew Schrack, 2012 Recipient Chuck Martin, 2012 Recipient Keynote Speaker Presentation Jason Hood, Area VI President 2013 LEC Recognition Chuck Martin, Lodge Adviser Installation of 2013 Lodge Officers Jeremy Palazolo, Staff Advisor 2014 Lodge Chief Address Adam Carr, Lodge Chief Lodge Adviser Minute Chuck Martin Closing Will Richgels Lodge Executive Committee 2013 Officers 2014 Andrew Schrack Lodge Chief Adam Carr Cole Ettingoff Vice Chief of Administration Cole Ettingoff Adam Carr Vice Chief of Activities John Johnson Logan McCulley 1Vice Chief of Indian Affairs N/A Ben McClain 1Vice Chief of Unit Elections & Camp Promotion N/A Will Borah Vice Chief of Finance Will Borah N/A 2Vice Chief of Inductions Hunter Ferris Chapter Chiefs Carl Beilstein Lippoe Blaknik Joey Gardner Hunter Ferris Macheu Machque Ravi Tummalapalli Max Bruce Nashoba Tohbi Brandon Sly Okla Kamassa Dillon Dotson Christopher Nelson Sakima Machque Caleb McCulley Committee Chairs Will Richgels Banquet Chair Open Adam Carr Brotherhood Chair Open Logan McCulley Ceremonies Chair Open Timothy Barker Conclave Chair Ian Zeringue John Johnson Dance & Drum Chair Open Matt Feuss 1Events Chair Open Fred Doerner First Aid & Safety Chair Open Cole Ettingoff LodgeMaster Chair Open Will Richgels Merchandise Chair Open John Johnson Mobile Camp Chair Open Hunter Ferris Ordeal Chair Open Edward DeWane 1Service Chair Open Andrew Schrack Vigil Chair Open 2Historical Chair Open Advisers Chuck Martin Lodge Adviser Chuck Martin Jeremy Palazolo Lodge Staff Adviser Jeremy Palazolo Richard Fisher Supreme Chief of the Fire Richard Fisher 1Removed by Lodge Restructure 2Created By Lodge Restructure Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Ahoalan-Nachpikin Banquet Program Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Order of the Arrow https://www.kiakimamuseum.org/files/original/b1561eeee20804d981ba1842bc21b67c.pdf 1c6437c7c8adc0e2d1f67cda145dd9bd PDF Text Text Lodge Chiefs & Advisers of Ahoalan-Nachpikin THE ARROWMAN OF THE YEAR AWARD The following Arrowmen have been recognized for their demonstration of service to the lodge: YEAR ARROWMAN 1996 1997 1998 1999 2000 2001 Ryan Cooper Talmage Kirkland Andy Bland Hermes “Bo” Rosa Christopher Tate Shelby Lux Aubrey Tucker Zachary Case Ryan Pudwell Ben Johnson Thomas Long, Jr. Chip Cofer Robert Fudge Michael Downs Johnny Tracy Josh Weeden Adam Chan Adam Howard Thaddaeus Little Andrew Schrack Adam Carr 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 THE FOUNDER’S AWARD The Founder’s Award was created to honor and recognize those Arrowmen who have given outstanding service to the lodge. The award is reserved for an Arrowman who demonstrates to fellow Arrowmen that he or she memorializes in his or her everyday life the spirit of achievement as described by founder E. Urner Goodman. YEAR ARROWMAN 1995 Brad Stevens Scott Stephens (A) Peter Abel Brian Leith Renee Leith (A) Charles E. Barber, III Joseph A. Preslar (A) Ryan Cooper Martin Hoffert (A) Travis Miller Derick Simmons (A) Jonathan Friedman Robert Friedman (A) Chris Mehaffey (A) Ryan Pudwell Hugh Wardlaw (A) Thomas Long, Sr. (A) Zac Case Gene Cofer (A) Spencer Nesvick Calvin Green (A) Patrick Howie Chuck Schadrack (A) Landon Fisher John Kasper (A) John Tracy Jr. James Southard (A) Jesse Henderson Mike Gross (A) Christopher King Jeremy Palazolo (A) Andrew Schrack Chuck Martin (A) 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 ROOKIE OF THE YEAR 2009 The following Arrowmen have been recognized for their demonstration of enthusiastic service to the lodge as new members: 2010 YEAR ARROWMAN 2006 2007 2008 2009 2010 2011 2012 Michael Honey Dylan Frazier Adam Howard Ian Zeringue Rob Beuker William Richgels Chris Nelson Edward DeWane 2011 2012 Year 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Lodge Chief Adviser Brad Stephens Jason Hood Brian Leith Jason Hood Brian Leith Martin Hoffert Chuck Barber Martin Hoffert Ryan Cooper Martin Hoffert Peter DiSessa Robert Friedman Jonathan Friedman Robert Friedman Shelby Lux Scott Stephens Jimmy Pearson Scott Stephens Ryan Pudwell David Miller Zac Case David Miller Spencer Nesvick David Miller Patrick Howie Gene Cofer Landon Fisher Gene Cofer Jesse Henderson Scott Stephens Johnny Tracy Scott Stephens Michael Haskins Scott Stephens Andrew Schrack Chuck Martin Andrew Schrack Chuck Martin JAMES E. WEST AWARD This award is presented to recognize an Arrowman for his achievements to the lodge. It is based on a $1000 contribution to the Chickasaw Council's James E. West Fellowship Fund by the lodge on behalf of the recipient. The following Arrowmen have been recognized by the lodge: YEAR ARROWMAN 2006 2007 2008 2009 Chuck Schadrack Calvin Green Drew Armstrong John Tracy Jr. Michael Gross Chris King James Charbonnet Michael Haskins Scott Stephens Tim Barker Rick Nelson (A) 2010 2011 2012 �AHOALAN-NACHPIKIN VIGIL MEMBERS 1995 Sherry Aycock (A) (One Who Gives Aid Cheerfully) Andrew Bland (He Who Spins Purple Grass) Jon Grizzle (Quick Footed Firedancer) Michael Knight (Big Footed Dancer) Renee Leith (A) (Powerful Spirit Builder) Martez Moore (Drummer with Cheerful Spirit) Gerald Owens (A) (He Who Cooks in Silence) Jeremy Palazolo (Mighty Sailor Who Volunteers) Joseph Preslar (A) (He Who Keeps the Arrow at Heart) Sean Veazie (Muddy Swimmer with Loud Voice) 1996 Charles Barber (Jolly Camper with Big Heart) Trey Clark (Diligent One Who Serves Cheerfully) Matt Curtis (He Who Promotes the Arrow’s Spirit) Patrick W. Kelly (A) (He Who is Prepared) Bill Morris (A) (He Who Inspires Through Service) David Zelinski (Quiet Leader with Crafty Hands) 1997 Ryan Cooper (Leader of the Scribes) Neil Gallagher (He Who Keeps the Bear at Heart) Robert M. McKinley (A) (Cheerful Father with Agile Step) Earl Thomas Moore, III (A) (Quiet Chief of the Eagle’s Nest) 1998 1999 2000 2001 (A = Adult) Chris Mehaffey (A) (Impatient Warrior) Christopher Tate (Persevering Trader) Hugh Wardlaw (A) (Wise Gray-Headed One) 2002 2003 Andrew Butler (A) (Soft Spoken Builder of Men) Larry Counts (A) (Patient Father of the Eagle’s Nest) Robert D. Flynn, Jr. (Lord of the Dance) Robert Harvell (Great Outdoorsman with Red Neck) Martin Hoffert (A) (Cheerful Guide Who Uplifts the Masses) Adam Leith (Powerful Spirit Builder) Collins Brent (A) (Bear in the Field) Fred Carney (A) (Wise Elder Seafarer) Zac Case (Black Water Dancer) Nathan Cash (A) (Recruiter of Braves) Dell Cofer (Lively Leader of Young Warriors) Buddy Crenshaw (A) (Talented Collector who Smoothes Dents) Riley Howard (Persevering One) Robert LeBlanc (A) (Quick Footed Bobwhite) Matt Lott (Keeper of Names) Shelby Lux (Skillful Craftsman with Hole in Head) Robert Moore (Quiet Promoter who Creates Music from Wood) Jimmy Pearson (Wandering Chief with Pierced Body) Ryan Pudwell (Generous Trader) Chuck Schadrack (A) (Faithful Promoter of Bears) Scott Williams (Quiet Teacher of Young Ones) Jake Allen (A) (Mild Mannered Big Hearted Leader) Matt Appling (Short Trader with Big Mouth) Allan Griffin (Political Leader with Wild Hair) Ben Johnson (Running Chief with Little Tee Pee) Chris Randall (Compassionate Teacher) Marvin Richardson (A) (Double Listener who Chops Wood) Marshall Wade (He Who Catches with Net between the Pipes) Bob Winkler (A) (Eagle Father of Eagles) Jim Boksa (Large Man with Big Mouth) John Burress (Red-Headed Water Boy) Andrew Hinson (Sharp-Witted Minstrel) Jerry Hinson (A) (Invisible Worker) Dick Howard (A) (The Dancing Bear) George Kuehl (A) (He Who Serves with Heart) John McKee (One Who Cuts the Grass) Josh McNary (One Who Builds Mountains) John Prescott, IV (Trips on Water) Hermes “Bo” Rosa (One Who Fixes Broken Horse) Elzie Rosebud (Water Spider) 2004 Jim Eddy (A) (He Who Feeds the Spirit of Scouting) Eric Randall (A) (Deep Water Traveler) Brandon Scharfetter (Strong Rabbit who Climbs Trees) 2005 Chip Cofer (Strong Heart of the Bear) Michael Fitzgerald (Little Man Big Spirit) Noah Feder (Large Teacher of Woods and Water) Thomas Long, Sr. (A) (Builder of Young Men) Spencer Nesvick (Muddy Swimmer that Makes Music) Timothy Stein (Teacher of Beasts and Forests) Martin Wade (A) (Humble Laborer) Warren Ashley Hines (A) (Judge Who Tells Good Stories) Dennis Johnston (A) (One Who is Kind to Scouts) Jonathan Friedman (Cheerful Chief) Jonathan Kasper (He Who Teaches on Water) Penny Robbins (A) (To Be Willing) Ray Roberts (A) (The One Who Teaches Leaders) Elzie Rosebud, Sr. (A) (He Who Makes Others Happy) Derick Simmons (The Lively one) Jason Winkler (One who is Humble) 2006 Jamie Appling (A) (Dance with Spirit) Calvin Green (A) (Always Willing Always Working) C.J. Green (He Who Dances in Service) Patrick Howie (Thoughtful Big Hearted Leader) 2007 Jim Charbonnet (Chief (who) Plays Music) Landon Fisher (White Wolf who is True) Robert Fudge (A) (Builder of Paths, Teacher of Squirrels) Buddy Howell (A) (Eagle Who Longs to Hunt) Jeanie Kasper (A) (Loyal Merchant with Red Hair) Winfred Corder, III (Great haired one who builds with logs) Wes Simpson (Money Chief with Spring Hair) Phil Stegall (A) (He who Makes Others Hear Well) Willam “Matt” Cain (Humble Helper) Gene Cofer (A) (One who Strengthens the Bear) James P. Eddy (Good-Looking Reliable One) Clyde Getman (A) (He Who Makes Water) Ben Harper (He Who Serves Diligently) Warren Hines (Traveling Star of the Bears) John Kasper (A) (Trader Who is Always Reliable) James Lux (Spiritual Teacher) 2008 Michael Downs (A) (He who Enjoys to Sail) Bill Knight (A) (Servant who has Difficult) Kevin Kuehl (He who is of Good Understanding) John Mullins (A) (Bald Headed Beaver Who Teaches Others) Greg Patton (A) (Bear Master who Enlightens) Wes Patton (Eagle who Walks as a Bear) Spencer Phillips (To Rest in Spider Clothing) Mindy Randall (A) (A Teacher and Pilgrim in the Woods) David Scrivener (Master Wood Cutter and Builder) Woody Thompson (Wood-Bear) 2009 Doug Adams (A) (He Who Enjoys to Sail and Fly) Josh Bell (A) (Wise Builder of Camps) Alex Blakely (Wise Determined Wolf) Kyle Chandler (A) (Quiet Worker Who Protects) Pete Duncanson (A) (Buffalo Leader and Teacher) Mike Gross (A) (Proud Father Who Communicates) Jesse Henderson (Adventurous Chief Who Talks Loud) Michael Honey (Quiet One Who Serves) John Clarke Sweeney (Cheerful Master of Rope) Clayton Nesvick (Muddy Swimmer With Big Personality) David Pickler (A) (Wise Leader Who Serves Many) Carolyn Rosen (A) (Tireless Creator of Books) Ben Scrivener (Wolf Chief Who Serves the Creator) Jay Southard (A) (Mighty One Who Calls Hogs) Johnny Tracy (Silent Collector Who Serves) Josh Weeden (Chief Who Keeps Climbing) 2010 Adam Chan (Spirited Guardian With Bear Heart) Mike Haskins (Servant Trader) Daniel Hochstein (A) (Servant Chief of the Eagles Nest) Aaron Ketcher (A) (Guardian Who Heals With Less Pain) Chris King (Ardent Servant of the Spirit) John King (A) (Wise Builder of Friends and Beads) Jake Lane (Guard of Fire Who Blazes Trails) Thaddaeus Little (A)(Skilled Worker Who Makes Threads) Chuck Martin (A) (Quiet Mentor of Bears) Derrick Meyers (Good Hearted Worker Bear) Joe Nowag (Humble One Who Lives In Trees) Darryl Nowag (A) (Selfless Worker In Moving Nest) Denton Pearson (A) (Leader Who Counts Money) 2010 Josh Stephens (Adventurous Friend Who Serves) Mark Winkler (Sustainer Who Counts Beans) Dr. George Wood (A) (Wise Medicine Man and Teacher) 2011 Tim Barker (Muddy Swimmer Who Volunteers) John Haskins (Mighty Deer Hunter) Scott Harrison (A) (Wise Teacher of Words) George Harvell (A) (Great Outdoorsman Who Teaches Others) Adam Howard (One Who Keeps Fire Burning In His Heart) Shane Hughes (Adventurous Eagle Who Serves) Andrew Schrack (Quiet Medicine Man Who Speaks Truth) Howard Schuster (A) (Wise Warrior Who Serves Squirrels) Michael Scuthard (Mighty Bear Who Leads) Ian Zeringue (Guide Who Serves Quietly) 2012 Adam Carr (Worthy Eagle Who Lends A Hand) Alvah Downs(A) (Teacher Who Likes To Talk) Art Scott (A) (Helpful Leader Who Beads) Drew Cancienne (One Who Kindles A Flame In Others) Logan McCulley (Paddler of the South Fork River) Hugh Monteith (A) (Wise Builder of Eagles and Teeth) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Lodge Chiefs & Advisers of Ahoalan-Nachpikin Year Lodge Chief Adviser 1995 Brad Stephens Jason Hood 1996 Brian Leith Jason Hood 1997 Brian Leith Martin Hoffert 1998 Chuck Barber Martin Hoffert 1999 Ryan Cooper Martin Hoffert 2000 Peter DiSessa Robert Friedman 2001 Jonathan Friedman Robert Friedman 2002 Shelby Lux Scott Stephens 2003 Jimmy Pearson Scott Stephens 2004 Ryan Pudwell David Miller 2005 Zac Case David Miller 2006 Spencer Nesvick David Miller 2007 Patrick Howie Gene Cofer 2008 Landon Fisher Gene Cofer 2009 Jesse Henderson Scott Stephens 2010 Johnny Tracy Scott Stephens 2011 Michael Haskins Scott Stephens 2012 Andrew Schrack Chuck Martin 2013 Andrew Schrack Chuck Martin THE ARROWMAN OF THE YEAR AWARD The following Arrowmen have been recognized for their demonstration of service to the lodge: YEAR ARROWMAN 1996 Ryan Cooper 1997 Talmage Kirkland 1998 Andy Bland 1999 Hermes “Bo” Rosa 2000 Christopher Tate 2001 Shelby Lux Aubrey Tucker 2002 Zachary Case Ryan Pudwell 2003 Ben Johnson 2004 Thomas Long, Jr. 2005 Chip Cofer Robert Fudge 2006 Michael Downs 2007 Johnny Tracy 2008 Josh Weeden 2009 Adam Chan Adam Howard 2010 Thaddaeus Little 2011 Andrew Schrack 2012 Adam Carr THE FOUNDER’S AWARD The Founder’s Award was created to honor and recognize those Arrowmen who have given outstanding service to the lodge. The award is reserved for an Arrowman who demonstrates to fellow Arrowmen that he or she memorializes in his or her everyday life the spirit of achievement as described by founder E. Urner Goodman. YEAR ARROWMAN 1995 Brad Stevens Scott Stephens (A) 1996 Peter Abel 1997 Brian Leith Renee Leith (A) 1998 Charles E. Barber, III Joseph A. Preslar (A) 1999 Ryan Cooper Martin Hoffert (A) 2000 Travis Miller Derick Simmons (A) 2001 Jonathan Friedman Robert Friedman (A) 2002 Chris Mehaffey (A) 2003 Ryan Pudwell Hugh Wardlaw (A) 2004 Thomas Long, Sr. (A) 2005 Zac Case Gene Cofer (A) 2006 Spencer Nesvick Calvin Green (A) 2007 Patrick Howie Chuck Schadrack (A) 2008 Landon Fisher John Kasper (A) 2009 John Tracy Jr. James Southard (A) 2010 Jesse Henderson Mike Gross (A) 2011 Christopher King Jeremy Palazolo (A) 2012 Andrew Schrack Chuck Martin (A) ROOKIE OF THE YEAR The following Arrowmen have been recognized for their demonstration of enthusiastic service to the lodge as new members: YEAR ARROWMAN 2006 Michael Honey 2007 Dylan Frazier 2008 Adam Howard 2009 Ian Zeringue 2010 Rob Beuker 2011 William Richgels 2012 Chris Nelson Edward DeWane JAMES E. WEST AWARD This award is presented to recognize an Arrowman for his achievements to the lodge. It is based on a $1000 contribution to the Chickasaw Council's James E. West Fellowship Fund by the lodge on behalf of the recipient. The following Arrowmen have been recognized by the lodge: YEAR ARROWMAN 2006 Chuck Schadrack 2007 Calvin Green 2008 Drew Armstrong 2009 John Tracy Jr. Michael Gross 2010 Chris King James Charbonnet 2011 Michael Haskins Scott Stephens 2012 Tim Barker Rick Nelson (A) Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 Ahoalan-Nachpikin Banquet Placemat Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Order of the Arrow https://www.kiakimamuseum.org/files/original/06d728537b0867946b60a13d318dc263.pdf d0f00f456c5ea21ab68084be0648c798 PDF Text Text 2013 Issue I The Official Newsletter of Ahoalan-Nachpikin Lodge #558 6 Sep 2013 2013-2014 Calendar 2013: Fall Fellowship:October 4-6 Lodge Family Banquet: November 30 2014: LOAC: Feb 21-23 Conclave: April 25-27 Spring Ordeal: May 16-18 Fall Ordeal: Sept 12-14 Fall Fellowship: Oct 10-12 Family Banquet: Dec 1 Dancing Bear Proposed Lodge Restructure By Adam Carr, Vice Chief of Activities It was decided earlier this year that a restructure was needed in order to continue efficient operation of our Lodge. Early in the spring, Andrew and I swapped ideas, and decided upon adding a new Vice Chief position to avail and reconstruct the Lodge. It was decided that the new position would be called the Vice Chief of Inductions. This new task, which will be available to apply for at Fall Fellowship, will have the responsibilities of the positions that were molded into it. Firstly, it will take place of the Vice Chief of American Indian Affairs and Vice Chief of Camping and Unit Promotions. These positions were studied and concluded to be only managerial positions that held no actual power within the confines of the lodge, thusly being needless. The second set of soon to be former positions that will be melded into the new Vice Chief are the Service Committee Chair and the Events Committee Chair. These were found to be redundant in the Lodge, for the Events Committee had the same responsibilities as the Vice Chief of Activities, and the Service Committee was found to be too easily incorporated to Vice Chief of Inductions to pass by. The position will be a combination of the four current positions, and because of the large responsibility, we found it only right to make the position comparable to that of a Vice Chief. Also included (continued on page 3) �Lorem Ipsum Dolor [Issue] :: [Date] Chief’s Report Hello Arrowmen! This year is only half over and we still have a lot of exciting things going on. October is packed with events. We have our Fall Fellowship on October 4-6 at Camp Currier and then a ServiceCorps for Akela Cub October 11-13 and again 25-27. ServiceCorps ranges from simple jobs to helping staff an Indian Village. In November we’ll have our Lodge Family Banquet on November 23. At the Banquet you’ll experience great food, an awesome Keynote speaker, a silent auction, and all the awards from the year. Exciting changes are happening in the Order as we approach the Centennial Celebration of our high traditions in 2015! Plans are already being made for the National Order of the Arrow Conference at Michigan State University from August 3-8. Make plans to attend now! I look forward to seeing all of you at the upcoming events and at Council events wearing your Ahoalan-Nachpikin gear from the Trading Post! Advisor’s Report 2 What’s in it for me? Not the usual question you would think you would hear from the Order of the Arrow is it? But change the emphasis and you will get a little different meaning. What’s IN IT for me? See the change? And that is a good question. If you are new to the Order, you may be asking yourself that question. And let me tell you, there is a lot in the Order available for you. Ever wanted to know more about Native American dancing and drumming? What about those guys in costumes who did my ceremonies? How do all these events get planned and executed? What exactly is an elangomat and why would I want to do that? You mean I can design the next lodge event flap? We have committees and youth volunteers for everything we do in the Order of the Arrow. Just like your troop, we are a youthled organization and we need your talents and interests to make this thing work and grow. Whatever you are interested in, we probably have it in the OA. Whatever your talent is, we probably need it in the OA. Just want to have fun and make new friends? We have that also. So consider this your first invitation to get involved. We need your talent, enthusiasm and abilities to have a great lodge. And Ahoalan-Nachpikin does need you. So, what’s in it for me? Answer that question and then go for it in the Order of the Arrow. �Lorem Ipsum Dolor Issue [#] :: [Date] Continue from Page 1- Lodge Restructure within the confines of the Restructure is the second brand new position that will be added. The Historical Committee will serve responsible for reaching, compiling, and documenting data of the Lodge. This includes gathering and taking photos of events and creating displays to be used to show Section and National events, such as Conclave and NOAC. This will help to increase the active population of the Lodge but showing them other events that the Order of the Arrow offers. This restructure was adopted by the Lodge Executive Committee at their August meeting, and will be presented for a vote before the whole Lodge at Fall Ordeal. Arrowman from Maine receives Heroism Award Parker Montano, a 15 year old member of Troop 1 and an Ordeal member of Madockawanda Lodge out of Portland, Maine, will receive the BSA’s Heroism Award for rescuing two people at a hotel swimming pool within minutes of each other. Montano was swimming when another youth grabbed onto him in a panic and pulled him under the water. Montano responded calmly and quickly reacted to preserve his own life and the life of the panicking boy. He used rescue techniques that he learned in Scouting to take control of the situation and to bring him to the pool’s edge, said Parker’s Scoutmaster, John Hume, recounting the ordeal. “The kids are taught first aid and rescue techniques,” said Hume. “Most of us take CPR, and most of us never use it. Parker was able to put his training to use when people needed it most.” Immediately after getting the young man out of the pool, Montano went into action again when a woman began screaming that her daughter had not resurfaced from under the water. Montano scanned the pool to locate the drowning girl and immediately decided he had to dive into the pool to save her. The girl was rescued and began breathing as soon as Montano was able to bring her to safety. Montano said that Scouting had given him the training to respond to these pleas for help, almost like an impulse. He said, “it seemed like it [was] what was right at the moment. My mind processed it later.” Legacy Contest In preparation for the 100th Anniversary of our Order, we have been tasked with creating a painting to mark the legacy our Lodge has made in our Council for the past 100 years and how we will continue to serve in the next century of service. For NOAC it will be painted on the blank lid of a crate we received at the last NOAC. So we are going to have a contest! Submit ideas/sketches to the Key 3 (lodgechief@chickasawoa.org). We will choose the best idea and have it painted. As a prize we will also present a framed print of the Legacy Lid to the winning Arrowman at Banquet. The deadline for submissions is October 20th. Get those submissions in! 5 Ways to Get More Involved in our Order Your experience in the Order of the Arrow doesn’t have to end with the Ordeal. Here are five ways you can become move involved in the Order. 1.Become a Brotherhood Member- You’re eligible 9 months after your Ordeal; it’s the ultimate step in confirming your membership in the Order of the Arrow 2. Attend a Lodge event- Fall Fellowship is a great place to start 3. Serve as an Elangomat- we need ‘em for every Ordeal 4. Become a Troop Representative- Check out the article on the next page 5. Attend an LEC MeetingAt the end of every lodge event there is a Lodge Executive Council meeting and all Arrowmen are invited 3 �Lorem Ipsum Dolor [Issue] :: [Date] OA Troop Representative The Order of the Arrow Troop Representative is a youth serving his troop as the primary liaison to the troop’s lodge or chapter. He meets the unit’s needs by providing a communication and programmatic link to and from all Arrowmen, Scouts who are not presently members of the Order, and adult leaders. These efforts are meant to assist the unit and its members in achieving the mission of the Boy Scouts of America, and at the same time fulfilling the lodge’s role in the Strategic Plan of the Order of the Arrow of being an integral part of the council. By setting a good example, he will enhance the image of the Order as a service arm to his unit. OA Troop Representative Duties: • Attends troop and chapter or lodge meetings regularly as a youth representative of the troop and Order. • Serves as a two-way communication link between the troop and the lodge or chapter. • Arranges with the lodge or chapter election team to conduct an annual Order of the Arrow election for the troop at a time approved by the Patrol Leaders Council. • Arranges with the lodge or chapter for at least one camp promotion visit to the unit annually. • Makes at least one high adventure presentation to the troop, to include the OA programs, annually. • As requested by the SPL, participates in Troop Courts of Honor by recognizing: high adventure participation of troop members, induction of new OA members, changes in OA honors of troop members, leadership of troop members, and other appropriate activities. • Coordinates the Ordeal Induction process for newly elected candidates by: ensuring they know the time and location of the Ordeal, providing information of what to bring to the Ordeal, assisting (as needed) in arranging transportation to the Ordeal, and offering assistance (as needed) to the lodge in the Ordeal process. • Assists current Ordeal members in the troop in sealing their membership by becoming Brotherhood members by: ensuring they know the time and location of Brotherhood opportunities, assisting (as needed) in arranging transportation to the Brotherhood opportunities, and offering assistance to the lodge (as needed) in the Brotherhood process. He may also, at the discretion of the PLC, offer periodic training and discussions of OA principles, symbolism, and the Legend as needed by and appropriate for the troop members of the Order. • Leads at least one troop service project for the community or charter partner during the year. May also serve, at the discretion of the PLC, as the troop’s service chairman. • Assists the troop (as appropriate) as a trainer of leadership and outdoor skills. • In all cases, advocates environmental stewardship and Leave No Trace camping. • Sets a good example by: wearing the Scout uniform correctly, showing Scout spirit, and living by the Scout Oath, the Scout law and the OA Obligation. 4 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge <em>Dancing Bear </em>Newsletters Description An account of the resource The collection contains the "Dancing Bear" Newsletters, published by the Ahoalan-Nachpikin Lodge #558 of the Order of the Arrow. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document By Adam Carr, Vice Chief of Activities It was decided earlier this year that a restructure was needed in order to continue efficient operation of our Lodge. Early in the spring, Andrew and I swapped ideas, and decided upon adding a new Vice Chief position to avail and reconstruct the Lodge. It was decided that the new position would be called the Vice Chief of Inductions. This new task, which will be available to apply for at Fall Fellowship, will have the responsibilities of the positions that were molded into it. Firstly, it will take place of the Vice Chief of American Indian Affairs and Vice Chief of Camping and Unit Promotions. These positions were studied and concluded to be only managerial positions that held no actual power within the confines of the lodge, thusly being needless. The second set of soon to be former positions that will be melded into the new Vice Chief are the Service Committee Chair and the Events Committee Chair. These were found to be redundant in the Lodge, for the Events Committee had the same responsibilities as the Vice Chief of Activities, and the Service Committee was found to be too easily incorporated to Vice Chief of Inductions to pass by. The position will be a combination of the four current positions, and because of the large responsibility, we found it only right to make the position comparable to that of a Vice Chief. Also included (continued on page 3) Dancing Bear The Official Newsletter of Ahoalan-Nachpikin Lodge #558 2013 Issue I 6 Sep 2013 2013-2014 Calendar Proposed Lodge Restructure 2013: Fall Fellowship:October 4-6 Lodge Family Banquet: November 30 2014: LOAC: Feb 21-23 Conclave: April 25-27 Spring Ordeal: May 16-18 Fall Ordeal: Sept 12-14 Fall Fellowship: Oct 10-12 Family Banquet: Dec 1 Lorem Ipsum Dolor [Issue] :: [Date] 2 Chief’s Report Hello Arrowmen! This year is only half over and we still have a lot of exciting things going on. October is packed with events. We have our Fall Fellowship on October 4-6 at Camp Currier and then a ServiceCorps for Akela Cub October 11-13 and again 25-27. ServiceCorps ranges from simple jobs to helping staff an Indian Village. In November we’ll have our Lodge Family Banquet on November 23. At the Banquet you’ll experience great food, an awesome Keynote speaker, a silent auction, and all the awards from the year. Exciting changes are happening in the Order as we approach the Centennial Celebration of our high traditions in 2015! Plans are already being made for the National Order of the Arrow Conference at Michigan State University from August 3-8. Make plans to attend now! I look forward to seeing all of you at the upcoming events and at Council events wearing your Ahoalan-Nachpikin gear from the Trading Post! Advisor’s Report What’s in it for me? Not the usual question you would think you would hear from the Order of the Arrow is it? But change the emphasis and you will get a little different meaning. What’s IN IT for me? See the change? And that is a good question. If you are new to the Order, you may be asking yourself that question. And let me tell you, there is a lot in the Order available for you. Ever wanted to know more about Native American dancing and drumming? What about those guys in costumes who did my ceremonies? How do all these events get planned and executed? What exactly is an elangomat and why would I want to do that? You mean I can design the next lodge event flap? We have committees and youth volunteers for everything we do in the Order of the Arrow. Just like your troop, we are a youthled organization and we need your talents and interests to make this thing work and grow. Whatever you are interested in, we probably have it in the OA. Whatever your talent is, we probably need it in the OA. Just want to have fun and make new friends? We have that also. So consider this your first invitation to get involved. We need your talent, enthusiasm and abilities to have a great lodge. And Ahoalan-Nachpikin does need you. So, what’s in it for me? Answer that question and then go for it in the Order of the Arrow. Lorem Ipsum Dolor Issue [#] :: [Date] 3 Continue from Page 1- Lodge Restructure within the confines of the Restructure is the second brand new position that will be added. The Historical Committee will serve responsible for reaching, compiling, and documenting data of the Lodge. This includes gathering and taking photos of events and creating displays to be used to show Section and National events, such as Conclave and NOAC. This will help to increase the active population of the Lodge but showing them other events that the Order of the Arrow offers. This restructure was adopted by the Lodge Executive Committee at their August meeting, and will be presented for a vote before the whole Lodge at Fall Ordeal. Your experience in the Order of the Arrow doesn’t have to end with the Ordeal. Here are five ways you can become move involved in the Order. 1.Become a Brotherhood Member- You’re eligible 9 months after your Ordeal; it’s the ultimate step in confirming your membership in the Order of the Arrow 2. Attend a Lodge event- Fall Fellowship is a great place to start 3. Serve as an Elangomat- we need ‘em for every Ordeal 4. Become a Troop Representative- Check out the article on the next page 5. Attend an LEC Meeting- At the end of every lodge event there is a Lodge Executive Council meeting and all Arrowmen are invited 5 Ways to Get More Involved in our Order Arrowman from Maine receives Heroism Award Parker Montano, a 15 year old member of Troop 1 and an Ordeal member of Madockawanda Lodge out of Portland, Maine, will receive the BSA’s Heroism Award for rescuing two people at a hotel swimming pool within minutes of each other. Montano was swimming when another youth grabbed onto him in a panic and pulled him under the water. Montano responded calmly and quickly reacted to preserve his own life and the life of the panicking boy. He used rescue techniques that he learned in Scouting to take control of the situation and to bring him to the pool’s edge, said Parker’s Scoutmaster, John Hume, recounting the ordeal. “The kids are taught first aid and rescue techniques,” said Hume. “Most of us take CPR, and most of us never use it. Parker was able to put his training to use when people needed it most.” Immediately after getting the young man out of the pool, Montano went into action again when a woman began screaming that her daughter had not resurfaced from under the water. Montano scanned the pool to locate the drowning girl and immediately decided he had to dive into the pool to save her. The girl was rescued and began breathing as soon as Montano was able to bring her to safety. Montano said that Scouting had given him the training to respond to these pleas for help, almost like an impulse. He said, “it seemed like it [was] what was right at the moment. My mind processed it later.” Legacy Contest In preparation for the 100th Anniversary of our Order, we have been tasked with creating a painting to mark the legacy our Lodge has made in our Council for the past 100 years and how we will continue to serve in the next century of service. For NOAC it will be painted on the blank lid of a crate we received at the last NOAC. So we are going to have a contest! Submit ideas/sketches to the Key 3 (lodgechief@chickasawoa.org). We will choose the best idea and have it painted. As a prize we will also present a framed print of the Legacy Lid to the winning Arrowman at Banquet. The deadline for submissions is October 20th. Get those submissions in! Lorem Ipsum Dolor [Issue] :: [Date] 4 OA Troop Representative The Order of the Arrow Troop Representative is a youth serving his troop as the primary liaison to the troop’s lodge or chapter. He meets the unit’s needs by providing a communication and programmatic link to and from all Arrowmen, Scouts who are not presently members of the Order, and adult leaders. These efforts are meant to assist the unit and its members in achieving the mission of the Boy Scouts of America, and at the same time fulfilling the lodge’s role in the Strategic Plan of the Order of the Arrow of being an integral part of the council. By setting a good example, he will enhance the image of the Order as a service arm to his unit. OA Troop Representative Duties: • Attends troop and chapter or lodge meetings regularly as a youth representative of the troop and Order. • Serves as a two-way communication link between the troop and the lodge or chapter. • Arranges with the lodge or chapter election team to conduct an annual Order of the Arrow election for the troop at a time approved by the Patrol Leaders Council. • Arranges with the lodge or chapter for at least one camp promotion visit to the unit annually. • Makes at least one high adventure presentation to the troop, to include the OA programs, annually. • As requested by the SPL, participates in Troop Courts of Honor by recognizing: high adventure participation of troop members, induction of new OA members, changes in OA honors of troop members, leadership of troop members, and other appropriate activities. • Coordinates the Ordeal Induction process for newly elected candidates by: ensuring they know the time and location of the Ordeal, providing information of what to bring to the Ordeal, assisting (as needed) in arranging transportation to the Ordeal, and offering assistance (as needed) to the lodge in the Ordeal process. • Assists current Ordeal members in the troop in sealing their membership by becoming Brotherhood members by: ensuring they know the time and location of Brotherhood opportunities, assisting (as needed) in arranging transportation to the Brotherhood opportunities, and offering assistance to the lodge (as needed) in the Brotherhood process. He may also, at the discretion of the PLC, offer periodic training and discussions of OA principles, symbolism, and the Legend as needed by and appropriate for the troop members of the Order. • Leads at least one troop service project for the community or charter partner during the year. May also serve, at the discretion of the PLC, as the troop’s service chairman. • Assists the troop (as appropriate) as a trainer of leadership and outdoor skills. • In all cases, advocates environmental stewardship and Leave No Trace camping. • Sets a good example by: wearing the Scout uniform correctly, showing Scout spirit, and living by the Scout Oath, the Scout law and the OA Obligation. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013 Title A name given to the resource 2013 (Sept) Ahoalan-Nachpikin Lodge <em>Dancing Bear </em>Newsletter Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Ahoalan-Nachpikin Lodge Newsletter Newsletter Order of the Arrow https://www.kiakimamuseum.org/files/original/1226dd855632d4cde7786cc2ebf0ace6.jpg ac99e88d0ee1926e831bbe5caf5b1586 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Staff Photos Description An account of the resource The collection contains the formal group photos of the Kia Kima Staff. Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2012 Photo: Kia Kima Staff Photo Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Johnny Tracy Date A point or period of time associated with an event in the lifecycle of the resource 2012 Kia Kima Staff Picture Staff Photo https://www.kiakimamuseum.org/files/original/15767bad23b24f6fda07c43ecf0ac28d.JPG 900e0c2c4c6fac1a7eb479d3d5733be5 https://www.kiakimamuseum.org/files/original/7af8f93e29ffe75f11f18da8e5d683de.JPG 04fa344215c8da6d7bfdebca367aa22b https://www.kiakimamuseum.org/files/original/ebd1acb0873097389dbedf67f7cca041.JPG 9d0449e82bb8d35de4619ef80929b191 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Staff Plaques Description An account of the resource This collection contains photographs of the staff paddles and plaques at Kia Kima. Memorabilia Pictures or scans of patches, paddles, shirts, and other Scouting memorabilia. Names Names mentioned on the memorabilia Josh Weeden Michael Honey Joey Redley Adam Crawford John Johnson Alex Rosas T.C. Simpson Logan Carpenter-Whyte Dylan Dang Chris King Ma Bear T.J. Flynn Tavis Taylor Shawn Young Cody Chapman Sarah Appleton Justin Doris Jay Southard Steve Webb Emily Ward Terry Bailey Brian Mowrey Amanda Anderson Kristen Lovelace Jamie Yost Michael Yoste Andrew Rourke Sean Harber Jeremy Palazolo Jim Charbonnet Johnny Trace Jason Winkler Beau White David Russell Damon Mitchell Alan Swistak Sean McGowen Andrew Klink Denny Anderson Joe Teem Jareb Teem Mr. Bear Mikey Haskins Britney Jones Wallace Robinson Joyse Watson Daniel Salas Jacob Salas Darren Visperas Gabriel Tate Scottie Thomas Nate Duncan Rhonda Wright Hannah Wright Ben Riley Albert Del Carmen Wade Baker Emily Welden Jake Bolyard Ronnie Jett Case II Clayton Nesvick Logan McCulley Ben McClain Jackson Ridgway Joseph Elders Alicia Russell Erin Russell Grace Ingram Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2012 Osage Staff Thunderbird Creator An entity primarily responsible for making the resource Jim Charbonnet Source A related resource from which the described resource is derived Kia Kima Scout Reservation Publisher An entity responsible for making the resource available Andrew Schrack Date A point or period of time associated with an event in the lifecycle of the resource 2012 Camp Osage Kia Kima Staff Memorabilia Plaque Staff Plaque Thunderbird https://www.kiakimamuseum.org/files/original/4476dba1be6252b9c8b4cbbfd54c00c3.pdf 48e93978f1fd445e5a7b966b4f78b6ed PDF Text Text 7 �Kia Kima Winter Camp Frequently Asked Questions What is Winter Camp? Winter Camp is a mini long-term camping experience. Participants will be able to work on advancement while enjoying the beauty of the Ozarks in the winter. What about the food? Units will have the option of eating in the dining hall or cooking their own meals. Units that choose to cook their own meals will receive a discount in their registration price. Will I need to provide my own tent and bedding? Yes, paticipants must bring their own tents and bedding. All camp tents are stored for the winter. What time do we show up? Please plan on checking-in between 2:00 and 4:00 PM on December 27th. Will there be a trading post available? Yes, the trading post will be open for your convenience. Do I need a Physical for each participant? Yes, Parts A and B of the current Medical Form are required. If you have your physicals for summer camp, bring those. Please submit copies only. How do we register for Winter Camp? Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar. Will Showers be available for Winter Camp? The heated East Shower House will continue to be operable for Winter Camp. This facility has 5 individually stalled showers and toilets. www.kiakima.com 2012 Winter Camp Leaders’ Guide �Winter Camp Merit Badge Schedule Online Registration Process 1. Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar. 2. Click the “Register” button on the bottom right. 3. If you already have a doubleknot user id, you will be in the system. If not, you will need to register. You may register your entire unit from this portal. 4. Continue through the registration process. When you get to the payment page, you can pay with a credit card or mail in a check. Make sure you scroll to the bottom of the payment page and click “make a payment”. This will register you for this event. 5. You will receive an email confirmation of your registration initially and each time you update your registration. www.kiakima.com 2012 Winter Camp Leaders’ Guide �Winter Camp Activities High Adventure Activities Climbing - In this badge Scouts will learn how to safely tie knots and make rappels on a climbing tower. This program also involves a visit to an offsite location that boasts 80 ft. cliffs. COPE - Challenging Outdoor Personal Experience. Teamwork is the name of the game here. Your scouts will learn to work with each other through the use of high ropes and initiative games. This program lasts all day for both days. Scouts may sign-up for an evening merit badge session. Mountain Man - Learn Blackpowder shooting, Tomahawk throwing, Brain Tanning, Primitive Cooking, Flint and Steel, and Fire by Friction. All participants will cook and live at Masera Cabin during the entire camp. Trailblazers The Trailblazer program is a three-hour program designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. Each Scout will receive credit for the rank advancement requirements that he completes at camp. How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. �Scoutcraft Camping - Learn the essentials of camping in a wilderness setting. This ranges from tents to water purification to cooking. Emergency Preparedness - Being prepared is the motto of the Boy Scouts. This badge will teach Scouts the importance of being prepared for emergencies. Fire Safety - Learn how to safely use fire. Fire is a tool, not a toy. This is good for younger scouts. They will earn their Firemn’ Chit. They will also visit the Cherokee Village Fire Station. First Aid - Learn how to take care of a sprained ankle or how to stop bleeding. Skills taught here are essential for any Scout function. Geocaching – Described as modern day treasure hunting, scouts will discover the latest and fastest growing sport, Geocaching. Scouts will learn how to use a GPS (Global Positioning System) to hide and uncover caches hidden around the world! Orienteering - the use of map and compass to find locations and plan a journey, has been a vital skill for humans for thousands of years. Pioneering – Like knots and lashings? Well now take those skills to the extreme. Scouts will learn more new knots and lashings and use them to build cool projects. You can take these skills and build towers, monkey bridges, and much more! Wilderness Survival - Scouts in this session should plan to build and sleep in a natural shelter. Many other essential survival skills will be discussed. Scouts should plan on an overnight outing. �Nature Environmental Science – This badge requires taking hikes, field notes, and considerable written work. Younger Scouts are discouraged from taking this badge. Space Exploration – Explore the vast unknown. Scouts will also have an opportunity to launch and recover a model rocket. All supplies are included. Astronomy - Learning to chart the stars is a long lost skill. Come view the night world through our powerful telescope and get a merit badge in the process. Shooting Sports Archery - Archery experience is highly recommended before signing up for this badge. Scouts will learn the intricate details of archery such as making a string and arrow. Rifle Shooting - A very popular badge among Scouts. Learn how to safely shoot and clean rifles. Scouts will have plenty of time to qualify. Shotgun Shooting - Scouts will learn to safely use a shotgun. Scouts must qualify by shooting clay targets. NRA Basic Pistol - Venture participants will have an opportunity to go through this course which begins on the opening night. There is an additional $25 fee for this activity. Participants will fire both Semi-auto and relvolver pistols. �Hobbies and Crafts Scouting Heritage - Brand new Merit Badge in honor of the 100th Anniversary. Scouts will learn the history of scouting and rediscover how it all began. Leatherwork - Scouts will learn to make useful leather items using the same types of raw materials that our ancestors used; be challenged to master skills like handstitching, lacing, and braiding; and learn how to preserve and protect leather items so they will last a lifetime and beyond. Photography – Scouts will explore the world of photography. Participants should bring a digital camera, if available. Otherwise, we will have a few extra. Chess –Scouts will learn about the game that requires critical thinking skills, deep concentration, and abstract reasoning. Woodcarving – Isn’t it amazing what you can create out of wood? Using a knife and your imagination, simple blocks of wood can transform into remarkable sculptures. Fix-It Auto Maintenance - Have you ever wanted to learn how to change a tire, check fluid levels, or maintain your vehicle? This merit badge will explore all these items. Home Repairs - Scouts will learn that doing basic home repairs provides a sense of personal pride in one’s achievements and increased self-confidence. In addition, safe and successful do-it-yourselfers can easily save a family thousands of dollars in repair bills over the years. �Electricity- A shockingly good time! Scouts will be illuminated with an understanding of how electricity works. They will learn the basics of electric circuits, build an electro-magnet, and construct a simple electric motor. Farm Mechanics- This merit badge will give Scouts an opportunity to learn about farm implements. Scouts will also learn about hydraulic systems, gas and diesel engines, and farm maintenance. Life to Eagle Citizenship in the World and Nation - Scouts are encouraged to read the requirements of these badges and study any of the available information prior to coming to camp. These badges will require written work, letters and the reading of documents. These badges are recommended for older Scouts. Communication - Effective communication skills are essential for any life situation. Scouts in the badge will have an opportunity to learn the art of effective communication. Personal Management - Personal management is about mapping a plan for your life that will involve setting short-range and long-range goals, as well as investigating different ways to reach those goals. Careers Robotics –Scouts will dive into the amazing world of robotics. They will build, program, and control a robot of their own! �Welding - Opportunities in the welding field are endless, and Scouts earning their welding merit badge can not only explore the fundamentals of welding, but also learn about the different career paths within the industry. Radio - Radio is a way to send information, or communications, from one place to another. Broadcasting includes both one-way radio (a person hears the information but can’t reply) as well as two-way radio (where the same person can both receive and send messages). Engineering - Transferring motion, structural integrity, and physics are taught in this badge. Scouts will also undertake a small scale building project. Journalism - One thing is for sure about journalism. It is never boring. For a reporter, almost every day is different from the last. One day you might interview the mayor of the city, the next day report on a car accident, and the day after that preview a new movie. Scouts will learn the basics on story finding and reporting. Participants will help create the Daily Winter Camp Newsletter. Law -Earning this merit badge enables a Scout to learn about the history and kinds of laws, the purpose and methods of law enforcement, consumer protection agencies, emerging law, and careers in the legal profession. �Winter Camp Timeline and Checklist Troop and individual preorder merchandise forms are due online 11/16/12 Online merit badge registration is due by12/14/12 All payments are due by 12/12/12 12 day out meeting 12/12/12 at 6:30 PM at the Scout Service Center. This is the last chance to alter numbers for food or merit badge scheduling. After this date, online registration will go offline. Copies of Parts A and B of the current Medical Form are due at Check-In. Provisional Information Scouts in units that are not attending Winter Camp may come as provisional campers. The provisional unit will be hosted by staff and will stay in Site 13. A Provisional Camper Application is included in this packet. “About 10 Day Out” Meeting There will be an 15 day out meeting on Thursday, December 12th at 6:30 p.m. at the Dunavant Scout Service Center. This will be a chance for leaders to ask any unanswered questions and discuss any hot topics, as well as make any final schedule and attendance adjustments. www.kiakima.com 2012 Winter Camp Leaders’ Guide �General Information Check-In Procedure Troops are asked to arrive at Kia Kima between 2:00-4:00 PM on December 27th. Check-in will be simple as groups will be sent directly to their campsites. A leaders’ meeting will be held at 4:30 P.M. at the Administration Building. We encourage at least one leader and senior patrol leader from each unit to attend. All housekeeping items will be covered at this time such as the daily schedule, rules and regulations and emergency procedures. This will also be a time to correct any registration issues. December 27th 2:00-4:00 PM 4:30 PM 5:45 PM 6:00 PM 7:30 PM 9:00 PM Arrive at KKSR Leaders meeting at the Administration Building Flag Lowering Dinner Opening Show Evening Sessions December 28th and 29th 7:30 AM 7:45 AM 8:30 AM 11:30 AM 1:00 PM 4:00 PM 5:30 PM 5:45 PM 7:00 PM 8:00 PM 9:30 PM Flag Raising Breakfast Session I Lunch & Free Time Session II Free Time Flag Lowering Dinner Kia Kima Shuffle Evening Session Cracker Barrel December 30th 7:30 AM 8:00 AM Breakfast Check-Out Check-Out Remember to pick up your medical forms and advancement records at the administration building before you head back home. Have a safe trip! www.kiakima.com 2012 Winter Camp Leaders’ Guide �Winter Camp 2012 Provisional Youth Registration Name:__________________________________ Troop/Crew:____________ Address______________________________________________________________ City:______________________________ State:_____ Zip:______________ Phone:__________________________________________ Age:_________ email:________________________________________________________ Program Selection (Choose Preference by Session – 1st and 2nd choice) Payment Information Youth Fee: Extra Patches Fleece Vest Fleece Pullover Long Sleeve T-Shirt Long Sleeve T-Shirt Beanie - Stocking Cap Winter Camp Ghost Patch Mail Form and Payment to: www.kiakima.com $90 = $4 = $30 = $36 = $18 = $20 = $14 = $4.50 = Total= _______ _______ _______ Size = S M L XL XXL _______ Size = S M L XL XXL _______ Size = S M L XL _______ Size = XXL XXXL _______ _______ _______ Chickasaw Council, BSA 171 S. Hollywood St Memphis, TN 38112 2012 Winter Camp Leaders’ Guide � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document 7 Kia Kima Winter Camp Frequently Asked Questions What is Winter Camp? Winter Camp is a mini long-term camping experience. Participants will be able to work on advancement while enjoying the beauty of the Ozarks in the winter. What about the food? Units will have the option of eating in the dining hall or cooking their own meals. Units that choose to cook their own meals will receive a discount in their registration price. Will I need to provide my own tent and bedding? Yes, paticipants must bring their own tents and bedding. All camp tents are stored for the winter. What time do we show up? Please plan on checking-in between 2:00 and 4:00 PM on December 27th. Will there be a trading post available? Yes, the trading post will be open for your convenience. Do I need a Physical for each participant? Yes, Parts A and B of the current Medical Form are required. If you have your physicals for summer camp, bring those. Please submit copies only. How do we register for Winter Camp? Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar. Will Showers be available for Winter Camp? The heated East Shower House will continue to be operable for Winter Camp. This facility has 5 individually stalled showers and toilets. www.kiakima.com 2012 Winter Camp Leaders’ Guide Winter Camp Merit Badge Schedule Online Registration Process 1. Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar. 2. Click the “Register” button on the bottom right. 3. If you already have a doubleknot user id, you will be in the system. If not, you will need to register. You may register your entire unit from this portal. 4. Continue through the registration process. When you get to the payment page, you can pay with a credit card or mail in a check. Make sure you scroll to the bottom of the payment page and click “make a payment”. This will register you for this event. 5. You will receive an email confirmation of your registration initially and each time you update your registration. www.kiakima.com 2012 Winter Camp Leaders’ Guide Winter Camp Activities High Adventure Activities Climbing - In this badge Scouts will learn how to safely tie knots and make rappels on a climbing tower. This program also involves a visit to an offsite location that boasts 80 ft. cliffs. COPE - Challenging Outdoor Personal Experience. Teamwork is the name of the game here. Your scouts will learn to work with each other through the use of high ropes and initiative games. This program lasts all day for both days. Scouts may sign-up for an evening merit badge session. Mountain Man - Learn Blackpowder shooting, Tomahawk throwing, Brain Tanning, Primitive Cooking, Flint and Steel, and Fire by Friction. All participants will cook and live at Masera Cabin during the entire camp. Trailblazers The Trailblazer program is a three-hour program designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. Each Scout will receive credit for the rank advancement requirements that he completes at camp. How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. Scoutcraft Camping - Learn the essentials of camping in a wilderness setting. This ranges from tents to water purification to cooking. Emergency Preparedness - Being prepared is the motto of the Boy Scouts. This badge will teach Scouts the importance of being prepared for emergencies. Fire Safety - Learn how to safely use fire. Fire is a tool, not a toy. This is good for younger scouts. They will earn their Firemn’ Chit. They will also visit the Cherokee Village Fire Station. First Aid - Learn how to take care of a sprained ankle or how to stop bleeding. Skills taught here are essential for any Scout function. Geocaching – Described as modern day treasure hunting, scouts will discover the latest and fastest growing sport, Geocaching. Scouts will learn how to use a GPS (Global Positioning System) to hide and uncover caches hidden around the world! Orienteering - the use of map and compass to find locations and plan a journey, has been a vital skill for humans for thousands of years. Pioneering – Like knots and lashings? Well now take those skills to the extreme. Scouts will learn more new knots and lashings and use them to build cool projects. You can take these skills and build towers, monkey bridges, and much more! Wilderness Survival - Scouts in this session should plan to build and sleep in a natural shelter. Many other essential survival skills will be discussed. Scouts should plan on an overnight outing. Nature Environmental Science – This badge requires taking hikes, field notes, and considerable written work. Younger Scouts are discouraged from taking this badge. Space Exploration – Explore the vast unknown. Scouts will also have an opportunity to launch and recover a model rocket. All supplies are included. Astronomy - Learning to chart the stars is a long lost skill. Come view the night world through our powerful telescope and get a merit badge in the process. Shooting Sports Archery - Archery experience is highly recommended before signing up for this badge. Scouts will learn the intricate details of archery such as making a string and arrow. Rifle Shooting - A very popular badge among Scouts. Learn how to safely shoot and clean rifles. Scouts will have plenty of time to qualify. Shotgun Shooting - Scouts will learn to safely use a shotgun. Scouts must qualify by shooting clay targets. NRA Basic Pistol - Venture participants will have an opportunity to go through this course which begins on the opening night. There is an additional $25 fee for this activity. Participants will fire both Semi-auto and relvolver pistols. Hobbies and Crafts Scouting Heritage - Brand new Merit Badge in honor of the 100th Anniversary. Scouts will learn the history of scouting and rediscover how it all began. Leatherwork - Scouts will learn to make useful leather items using the same types of raw materials that our ancestors used; be challenged to master skills like handstitching, lacing, and braiding; and learn how to preserve and protect leather items so they will last a lifetime and beyond. Photography – Scouts will explore the world of photography. Participants should bring a digital camera, if available. Otherwise, we will have a few extra. Chess –Scouts will learn about the game that requires critical thinking skills, deep concentration, and abstract reasoning. Woodcarving – Isn’t it amazing what you can create out of wood? Using a knife and your imagination, simple blocks of wood can transform into remarkable sculptures. Fix-It Auto Maintenance - Have you ever wanted to learn how to change a tire, check fluid levels, or maintain your vehicle? This merit badge will explore all these items. Home Repairs - Scouts will learn that doing basic home repairs provides a sense of personal pride in one’s achievements and increased self-confidence. In addition, safe and successful do-it-yourselfers can easily save a family thousands of dollars in repair bills over the years. Electricity- A shockingly good time! Scouts will be illuminated with an understanding of how electricity works. They will learn the basics of electric circuits, build an electro-magnet, and construct a simple electric motor. Farm Mechanics- This merit badge will give Scouts an opportunity to learn about farm implements. Scouts will also learn about hydraulic systems, gas and diesel engines, and farm maintenance. Life to Eagle Citizenship in the World and Nation - Scouts are encouraged to read the requirements of these badges and study any of the available information prior to coming to camp. These badges will require written work, letters and the reading of documents. These badges are recommended for older Scouts. Communication - Effective communication skills are essential for any life situation. Scouts in the badge will have an opportunity to learn the art of effective communication. Personal Management - Personal management is about mapping a plan for your life that will involve setting short-range and long-range goals, as well as investigating different ways to reach those goals. Careers Robotics –Scouts will dive into the amazing world of robotics. They will build, program, and control a robot of their own! Welding - Opportunities in the welding field are endless, and Scouts earning their welding merit badge can not only explore the fundamentals of welding, but also learn about the different career paths within the industry. Radio - Radio is a way to send information, or communications, from one place to another. Broadcasting includes both one-way radio (a person hears the information but can’t reply) as well as two-way radio (where the same person can both receive and send messages). Engineering - Transferring motion, structural integrity, and physics are taught in this badge. Scouts will also undertake a small scale building project. Journalism - One thing is for sure about journalism. It is never boring. For a reporter, almost every day is different from the last. One day you might interview the mayor of the city, the next day report on a car accident, and the day after that preview a new movie. Scouts will learn the basics on story finding and reporting. Participants will help create the Daily Winter Camp Newsletter. Law -Earning this merit badge enables a Scout to learn about the history and kinds of laws, the purpose and methods of law enforcement, consumer protection agencies, emerging law, and careers in the legal profession. Winter Camp Timeline and Checklist Troop and individual preorder merchandise forms are due online 11/16/12 Online merit badge registration is due by12/14/12 All payments are due by 12/12/12 12 day out meeting 12/12/12 at 6:30 PM at the Scout Service Center. This is the last chance to alter numbers for food or merit badge scheduling. After this date, online registration will go offline. Copies of Parts A and B of the current Medical Form are due at Check-In. Provisional Information Scouts in units that are not attending Winter Camp may come as provisional campers. The provisional unit will be hosted by staff and will stay in Site 13. A Provisional Camper Application is included in this packet. “About 10 Day Out” Meeting There will be an 15 day out meeting on Thursday, December 12th at 6:30 p.m. at the Dunavant Scout Service Center. This will be a chance for leaders to ask any unanswered questions and discuss any hot topics, as well as make any final schedule and attendance adjustments. www.kiakima.com 2012 Winter Camp Leaders’ Guide General Information Check-In Procedure Troops are asked to arrive at Kia Kima between 2:00-4:00 PM on December 27th. Check-in will be simple as groups will be sent directly to their campsites. A leaders’ meeting will be held at 4:30 P.M. at the Administration Building. We encourage at least one leader and senior patrol leader from each unit to attend. All housekeeping items will be covered at this time such as the daily schedule, rules and regulations and emergency procedures. This will also be a time to correct any registration issues. December 27th 2:00-4:00 PM 4:30 PM 5:45 PM 6:00 PM 7:30 PM 9:00 PM Arrive at KKSR Leaders meeting at the Administration Building Flag Lowering Dinner Opening Show Evening Sessions December 28th and 29th 7:30 AM 7:45 AM 8:30 AM 11:30 AM 1:00 PM 4:00 PM 5:30 PM 5:45 PM 7:00 PM 8:00 PM 9:30 PM Flag Raising Breakfast Session I Lunch & Free Time Session II Free Time Flag Lowering Dinner Kia Kima Shuffle Evening Session Cracker Barrel December 30th 7:30 AM 8:00 AM Breakfast Check-Out Check-Out Remember to pick up your medical forms and advancement records at the administration building before you head back home. Have a safe trip! www.kiakima.com 2012 Winter Camp Leaders’ Guide Winter Camp 2012 Provisional Youth Registration Name:__________________________________ Troop/Crew:____________ Address______________________________________________________________ City:______________________________ State:_____ Zip:______________ Phone:__________________________________________ Age:_________ email:________________________________________________________ Program Selection (Choose Preference by Session – 1st and 2nd choice) Payment Information Youth Fee: Extra Patches Fleece Vest Fleece Pullover Long Sleeve T-Shirt Long Sleeve T-Shirt Beanie - Stocking Cap Winter Camp Ghost Patch Mail Form and Payment to: www.kiakima.com $90 = $4 = $30 = $36 = $18 = $20 = $14 = $4.50 = Total= _______ _______ _______ Size = S M L XL XXL _______ Size = S M L XL XXL _______ Size = S M L XL _______ Size = XXL XXXL _______ _______ _______ Chickasaw Council, BSA 171 S. Hollywood St Memphis, TN 38112 2012 Winter Camp Leaders’ Guide  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2012 Title A name given to the resource 2012 Kia Kima Winter Camp Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Andrew Schrack Leaders Guide Winter Camp