8 20 1125 https://www.kiakimamuseum.org/files/original/f5e94ad65c06af525f8300840c6e8194.pdf 21032673eb0ba2afb7c51d0ef1d37b51 PDF Text Text �W elcome to Kia Kima Scout Reservation 2011! Our Summer Camp Planning has been working year round to ensure that we continue to offer the best program in the Southeast for your Scouts. We received many compliments in 2010 on our facilities, camp staff, and variety of programs for Scouts of all ages. We will continue to offer a full slate of merit badges during the day, as well as, our very popular evening programs including “Open Scoutcraft”, Kayaking BSA, free swim, waterslide, Blob and much more. Be sure to check-out our Ozark Venture Base (OVB) programs. These are great for older Scouts and Venture Crews. Our OVB programs rival many of the National High Adventure programs found across the United States. Now is the time to begin preparing for your 2011 camping experience. The information in this guide along with the accompanying Registration Packet will be your key to an exciting and meaningful Summer Camp experience. Digital copies of both publications are available at www.kiakima.com for your convenience. If you have any questions after reading this guide or need any further assistance, please feel free to contact us directly. Please make the Summer Camp Experience available to all of the Scouts in your Unit. We will make Camperships available for those families that need financial assistance. On behalf of the Chickasaw Council and the 2011 Kia Kima Staff, we look forward to seeing you this Summer. Yours in Scouting, Jeremy Palazolo Reservation Director Kia Kima Scout Reservation �TAB LE of contents Camp Fees & Campsite Reservations 1 Summer Camp Fee Schedule Campsite Reservation Financial Assistance/Campership 1 2 2 Safety & Registration Procedures 3 Registration Procedures Camp Address 4 5 General Information 6 Check-in Mail & email Check-out 7 11 12 Program Information 13 What To Bring To Camp Merit Badge Information Trailblazers Ozark Venture Base Ozark Ultimate Trek High Ozark Mountain Expedition Lake Ouchita Summer Trek Mountain Man C.O.P.E Twilight Activities Extreme Activities Add-A-Program 13 21 22 23 25 27 29 30 31 32 34 NYLT Order of the Arrow 36 36 Awards & Recognition 37 Honor & Merit Troop 39 Just for Leaders 40 Individual Checklist What Not To Bring To Camp Class Schedules Campsite Inspection Maps visit www.kiakima.com 42 42 43 44 & 45 46 47 & 48 2010 Leader’s Guide to Summer Camp �! Leader’s fees are not due until arrival at camp. Please note the chart below for prorated Leader’s Fees. PREPARING FOR CAMP T he physical facilities of the camp are awaiting the arrival of your unit. Kia Kima Scout Reservation is planning to operate for five weeks of summer camp. Having made your campsite reservation for 2011, you are on your way to a terrific visit at Kia Kima. The camp fee schedule can be found in the table on the bottom of the page. To prepare for this summer, it is necessary for units to make financial commitments to reserve space for each Scout attending. Units are required to make a payment of $40.00 per Scout by April 1st. This will reserve space for these Scouts. Additional Scout campers may be added by sending their $40 deposit and form KKSR2 to the Scout Office. The $40.00 payment will be applied to the total camp fee.This deposit is nonrefundable but may be transferred to other Scouts replacing # of Scouts # of Leaders @ no charge the initial Scout for this event. The next payment of $100 is 2 5 due on May 13th. By using this registration process, we can 3 24 better determine the number of Scouts attending camp from 4 32 each unit, and allow camp staff to adjust their programs ac5 40+ cordingly. Smaller units may be asked to share a campsite Free leader credits will be applied at Check-in. with another unit if the minimum size is not met. SUMMER CAMP FEE SCHEDULE Scouts from Chickasaw Council $210.00 Whitewater Merit Badge $25 per participant Scouts from other Councils $225.00 *COPE $20 per participant Leader’s Fee $110.00 * Mountain Man Rendevous *Ozark Ultimate Trek $30 per participant $50 per participant Please Note: Leader’s fees are prorated based on chart above. Shotgun Shooting $30 per participant Golf Merit Badge $25 per participant *Program fees in these programs apply to adult participants as well as youth. visit www.kiakima.com 1 *Lake Ouachita Summer Trek $50 per participant *High Ozark Mountain Expedition School $50 per participant 2011 Leaders’ Guide to Summer Camp �CAMPSITE CAPACITIES CAMPSITE RESERVATION Camp Osage Units attending camp in 2011 may reserve a space for 2012 by placing a deposit on their site prior to leaving camp. Campsites available after August 1st, may be reserved on a first-come, first-served basis. Campsite deposits are refundable until January 1st. After that date, they are not refundable. Troops that withdraw their deposit by January 1st, will receive a deposit refund. Troops that make a reservation, but for some reason do not show, forfeit their $100 deposit. All summer camp correspondence and registration materials should be sent to the Scout Service Center until 5:00 PM on May 28th. Beginning May 30th, all camp correspondence should be sent directly to the camp. The camp office will be open from May 30th until July 15th. Summer camp administration will not be able to be reached at camp before or after these dates. Smaller units may be asked to share a campsite with another unit if the minimum campsite size is not met. SCOUTS NEEDING FINANCIAL ASSISTANCE 1 Bobwhite 24 2 Copperhead 16 3 White Horse 20 4 Broken Bow 42 5 Whispering Rapids 24 6 Turkey Run 18 7 Fox Fire 14 8 Cedar Rock 18 9 Running Deer 44 10 Crazy Wolf 18 11 Talking Turtle 28 12 Yellow Dog 30 13 Dancing Bear 40 14 Tall Pines 38 15 Eagle’s Nest 26 . Cherokee Camperships are available to help Scouts who need financial assistance. The unit leader must make a request in writing by filling out a campership request for Kia Kima. All guidelines for campership applications can be found at www.chickasaw.org. The deadline for camperships is April 1st. The amount of the Campership will be based upon family income. The Scout’s family, unit, and chartered organization should pool their resources first, with a campership request to meet the balance. Each unit receiving a campership will receive a credit voucher that is redeemable at the Office or at Camp. It is necessary to have the voucher on hand in order to receive credit. 2011 Leaders’ Guide to Summer Camp Capacity 2 Capacity 1 Ghost Drum 20 2 Big Foot 24 3 Whipporhwhill 18 4 Dry Bones 36 5 Arrowhead 18 6 Hoot Owl 24 7 Rocky Top 16 8 Flintstone 24 9 Long Knife 16 10 Blackjack 40 visit www.kiakima.com �SAFETY & REGISTRATION A ll Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. The Boy Scouts of America require a Medical Form for all Scouts and leaders. The examination must be performed by a licensed health care provider--physician (MD, DO), nurse practitioner or physician’s assistant. These forms are available through the Scout Service Center or at www.kiakima.com. Please use the most current versions of this form. Contact your District Executive if you have any questions. Each Scout and leader will have a health re-check after his or her arrival. The unit’s medical forms will be kept on file with the camp’s health officer. They will be returned to the unit leader at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Parts A and C) is required. Please make arrangements for physical examinations to be completed before arrival at summer camp. Any Scout or leader who do not have a completed health form – including examination – will be restricted from all camp activities until a proper examination has been given. REQUIRED MEDICAL FORMS ! The Boy Scouts of America require that Parts A, B, and C of the “Annual Health and Medical Record” be completed before attending camp. All Scouts and leaders are required to have a physical examination before camp and complete the appropriate medical form. Do not bring original medical forms. (Please bring copies in a 3-ring binder. This will be returned at check-out) Scouts & leaders must have Parts A, B, and C completed of the “Annual Health and Medical Record” Forms are available at www.kiakima.com visit www.kiakima.com 3 2011 Leaders’ Guide to Summer Camp �IN CASE OF AN EMERGENCY A qualified individual is on duty in the Health Lodge 24 hours a day. In the unlikely event of serious illness or injury to a Scout, he or she will be taken to a nearby hospital. The Health Lodge is available to store and administer prescription medicines as directed by the Scout’s personal physician and parents. No prescription medication will be paid for by the camp or the Chickasaw Council. Normal insurance filing procedures will apply. Camp Emergency procedures will be covered at the opening leaders’ meeting. REGISTRATION Our goal is to make the registration process as painless as possible. The Registration Packet that accompanies this guide contains all the required forms and detailed instructions for completing each step. Lead- ers will note that the registration process is divided into 5 major steps. For your convenience, the forms required for each step have a corresponding number and are available at www.kiakima.com. If, after reviewing the Leaders Guide to summer camp, you still have questions, additional help can be found at the camp website, www.kiakima.com. This site contains additional registration tips and last minute updates regarding summer camp. 1 Step 1 ! Registration forms are available in the registration packet at www.kiakima.com and the forms required for each step have a corresponding number. CAMP APPLICATION This is the first step of the registration process. Submit the Camp application (KKSR 1) with your campsite preference. Also include the estimated number of boys you plan to bring. Submit this form, along with a $100 campsite deposit, to the Scout Service Center any time after August 1st. Keep in mind; some campsites may already be reserved. ! Please ensure that all registration forms are filled out completely! 2011 Leaders’ Guide to Summer Camp 4 visit www.kiakima.com �you to camp. Do not mail this form: have them ready at check-in. Also, when you check in at the AdminisThe second step of the registration tration Building, we will update schedules, settle any process is a Unit Count that indicates the number of remaining balances and complete any remaining paScouts from your unit attending camp. Complete the perwork. Unit Count Form (KKSR 2) and return it to the Scout Service Center no later than April 2st. This form should be submitted with a $40 deposit per Scout. This fee is transferable but not refundable. Upon submitting this form, your unit will be emailed a username ONFIRMATION HANGES and password to log into our online registration sysWhen registering online for classes, please save tem. Registration for classes is on a first-come, firstyour confirmation. If a schedule change takes place, served basis, so register early. Form KKSR 2B is you will be notified from our administrative staff prior included for your convenience if you are unable to your arrival at camp. to access the online system. For your convenience there are computer terminals available at the Scout Office. Please ensure that all adults and youth are entered in the regisREGISTRATION FORM tration system. This is the third summer camp payment. Please submit the Registration Form (KKSR 3) and return them with $100 per Scout by May 13th. Please submit t-shirt sizes for adults and youth ORRESPONDENCE registered. T-Shirt orders may be submitted online or by written form. Please submit either one or All summer camp correspondence and registhe other but not both. tration materials should be sent to the Scout Service Center until May 28th. After May 28th, the summer camp operation will be moved to the camp facility so all correspondence should be sent directly to camp. FINAL FINANCIAL FORM In order to assure that your paperwork arrives at the The final payment includes the balance proper location, please of the camp fee, leaders fees, and special program follow this step. The SUMMER CAMP fees. This may be paid at check-in after arriving at addresses for both loADDRESSES camp on Sunday, or you may send it before you ar- cations are listed in the Before May 31st rive. Complete the Final Financial Form (KKSR4) table on this page. Chickasaw Council, BSA and send it to the camp address. This form is a sum171 South Hollywood mary of all financial transactions and should be the last Memphis, Tennessee 38112 (901) 327-4193 payment in the registration process. Do not send this Fax: (901) 327-2010 Kia Kima form, payment, or any registration materials less than GPS Coordinates two weeks prior to your arrival at camp. After May 31st Step 2 UNIT COUNT FORM C &C Step 3 C Step 4 N 36.34450531° W 91.59223171° CHECK - IN Step 5 The registration process is completed when you check in on Sunday after arriving at Camp. If you conducted your swim checks prior to camp, bring the optional Swim Check Form (KKSR 5) with visit www.kiakima.com 5 Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 (870) 257-4935 Fax: (870) 257-4714 email: director@kiakima.com 2011 Leaders’ Guide to Summer Camp �! It is recommended that each unit bring insect and tick repellent. Certain brands containing Permethrin or DEET will provide adequate tick protection. GENERAL INFORMATION K ia Kima is known for providing a quality program, but often times the accommodations are what make a week at summer camp comfortable and enjoyable. While we are not a five-star hotel, we strive to make each troop’s visit an enjoyable one. week. Unit vehicles will be permitted into campsites during check-in and check-out, for the purpose of loading and unloading. While driving in camp, please observe our speed limit of 15 miles per hour. DANGEROUS WILDLIFE Kia Kima is a Wilderness setting. While visiting the out-of-doors, it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. Below is a list of a few tips to keep you comfortable at camp. TRANSPORTATION & PARKING Each unit is responsible for the safe transportation of its members to and from camp. Make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer – whether it is covered or uncovered— is against national BSA policy. Units visiting Kia Kima from other councils are responsible for obtaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is next to the Administration Building. Vehicles are not to be parked in the campsite during the week. Units are encouraged to leave a trailer in the campsite in order to store gear. A locking box is recommended to provide a place to secure and safeguard gear. To keep traffic in camp to a minimum, only camp vehicles will be allowed into camp during the 2011 Leaders’ Guide to Summer Camp A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily (tick bites treated within 12 hours rarely have any long-term effects). 6 visit www.kiakima.com �CHECK-IN Units should plan to arrive at camp beginning at 1:00 PM and no later than 3:00 PM on Sunday. Please check in at the Camp Osage Administration Building. The camp is closed between noon on Saturday and noon on Sunday and there will be no one available to handle early arrivals. Upon arrival, your unit will be greeted by a member of the camp administrative staff. The unit leader should have the unit’s medical forms and a written explanation for any boy who needs special medical treatment. A Camp Guide will be assigned to the unit through the check-in process. The guide and the unit leader will take the unit to the Health Check area. The leader will bring the medical forms and, if swim checks were completed prior to camp, the Swim Check Form (KKSR 5). Everyone — youth and adult — must have a current health form. The re-check is to make sure no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health re-check will be going on at the same time the unit leader is registering, so it is encouraged that all Scouts arrive in camp at the same time. Make sure an assistant leader has the medical forms during this time to eliminate confusion at med-checks. The guide will take the unit to its campsite. All personal and unit equipment will be unloaded and vehicles returned to their parking areas. The Camp Guide will then take inventory of all equipment in the campsite if applicable. If any equipment is missing or damaged the Camp Guide will note it and report it. The unit leaders with the Camp Guides should check each tent for damage. Any damage found at the end of the week will be assessed to the troop. Tears in tents visit www.kiakima.com will be assessed a fee of $15 per inch. Multiple tears or tears over three inches are considered un-repairable and may result in the unit replacing the damaged tent. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to arriving at camp will then change into their swim trunks and head to the waterfront for their swim test. All persons who will use the swimming area, boating area, or river must have a swim check. No Exceptions! ! ! Plan to arrive between 1:00 PM and 3:00 PM on Sunday CHECK-IN AT A GLANCE Schedule 1:00-3:00 PM 5:45 6:00 8:30 Arrive at Camp First Assembly Dinner Campfire Step-by-Step 1. Paperwork - the unit leader and assistant report to the Administration Building with all the unit’s registration forms, money, and medical forms. Here you will meet your Camp Guide who will guide you through the check-in procedure. 2. Health Recheck - Your Camp Guide and assistant leader will take the rest of the unit to the Health Check area while the unit leader finishes the paperwork. 3. Unit Photographs - Upon Arrival, the unit has the opportunity to have a picture taken for free. Additional photos may be purchased for $5 each. 4. Campsite - Your Camp Guide will take you to your campsite where you can unload gear and prepare for the camp tour. 5. Camp Tour - There are two required stops on the tour, the Aquatics Area (for swim checks and safety procedures) and the Dining Hall or Commissary. 6. Supper - Scouts & leaders wear the BSA Field Uniforms. 7. Leaders’ Meeting - The unit leader and Senior Patrol Leader need to attend the Leaders’ Meeting after dinner. 8. Campfire - Your unit gets to meet the Kia Kima staff at the Opening Campfire. Everyone should wear their BSA Field Uniform 7 2011 Leaders’ Guide to Summer Camp �EXPRESS CHECK-IN The administrative staff will designate an express check-in location for those units that have correctly completed all paperwork prior to camp. Units with proper paperwork will be able to utilize this service. Correct paperwork includes the following: 1. Summer Camp Application submitted and reservation confirmed 2. $40 per boy deposit submitted with the proper form (KKSR 2) 3. Online registration completed and includes adults attending 4. $100 per boy deposit and T-shirt pre-order form is submitted with KKSR 3 or online. When submitting T-shirt orders, please do so online or on the written form -- not both. VESPERS & CHAPEL Vespers is a short fellowship service held on Wednesday evenings. Vespers is held at the chapel and everyone is encouraged to attend. Members of the staff will conduct vespers, with assistance of visiting clergy. Scouts and units may volunteer to assist with or run vespers during the week. Scouts who are working on their religious awards are especially encouraged to do so. UNIT PHOTOGRAPHS Units will have an opportunity to have a group picture made during their check-in process. Each unit that chooses to participate will receive one complimentary 8X10 group photo of their unit. Additional photos will be available at $5.00 each. This option is only available on Sunday as it takes time to get the photos processed and back to your unit by the end of the week. Please be prepared with either BSA Field Uniform or Class B uniforms for your check-in photo. FLAG CEREMONIES The camp will assemble for the flag ceremonies in the morning and evening. Scouts and leaders are expected to attend the evening flag ceremony in full BSA Field Uniform. Troops are asked to assist with flag ceremonies and blessing the meals. COMMISSIONER SERVICE After your Camp Guide finishes helping you check in, you probably won’t see them in your campsite again until you check out on Saturday morning. That’s okay, because we have staff members with the full time job of taking care of your needs during the week. The staff member is your Commissioner. The commissioner staff will stop by your campsite each morning to visit with leaders in the site. They will make sure you have all the supplies you need. If there is something broken or missing in your site, they will see that it is taken care of. 2011 Leaders’ Guide to Summer Camp 8 visit www.kiakima.com �! Units should have at least one leader present at each leaders’ meeting. LEADERS’ MEETINGS A meeting of all Leaders and Senior Patrol Leaders will be held after the evening meal on Sunday. At this meeting members of the camp staff will give an overview of camp policies, procedures, and special program activities that will be offered during the week. Also, this is an opportunity to have questions answered about your troop’s week at camp. In addition, a brief Leaders’ Meeting will be held each morning after breakfast. At this meeting, unit leaders will get the opportunity to ask questions, get any updates on special events going on in camp, and the daily newsletter will be distributed. TRADING POST Kia Kima operates two modern and efficient Trading Posts. Our Trading Posts stock many items that are related to the Scout’s merit badges. In addition to crafts, the Trading Post also stocks concession items. Some of the items stocked are: Camp Ball Caps, Writing Paper, Craft Kits, Pocket Knives, Postcards, Slush Puppies, Pizza, Ice Cream, Folding Chairs, Batteries, and Camp Patches. Most Scouts will spend on the average of $40-$60 in the trading post. This will generally pay for merit badge materials and a few snacks throughout the week. Please budget accordingly! Kia Kima has no ATM, so please be sure your Scouts bring enough cash. VISITORS LEADERSHIP IN CAMP ! Leader’s Fees are due upon arrival at camp. All units are required to have at least two adult leaders in camp at all times. This policy is required by the Boy Scouts of America. All leaders must be registered members of the Boy Scouts and meet membership qualifications. The unit leader must be at least 21 years of age and any additional leadership must be 18 or older. Leader’s fees are $110 per week. This covers the cost of their food at camp. As an added incentive, you will receive two leaders free if you bring a minimum of 5 boys. Free leader credits will be applied at check-in so keep this in mind as you calculate your camp fees.The following table is used when calculating leaders fees: # of Scouts 5 24 32 40+ # of Leaders @ no charge 2 3 4 5 Free leader credits will be applied at Check-in. visit www.kiakima.com 9 Visitor’s night at camp is Friday evening. At this time, parents will have the opportunity to eat with their children in the dining hall and attend the closing campfire. Visitors should not plan to arrive before 5:00 PM, as Scouts will be involved in merit badge sessions. The Campfire will conclude around 9:30 PM so visitors should plan to leave shortly thereafter so Scouts and Leaders can get a good night’s sleep. The Program Director will be asking for a head count of the amount of visitors at the Friday Leaders’ meeting. This will give us an estimate of the amount of food to prepare. The cost of the Friday evening meal is $5.00 for adults, and $3.00 for children under the age of 12. Kids under age six eat free. Visitors may purchase meal tickets from the Program Office as they enter camp. All visitors must possess a visitor’s wristband in order to eat. Visitors at any time other than Friday should make prior arrangements with the Camp Director. There are no facilities at Kia Kima to allow visitors to stay overnight. 2011 Leaders’ Guide to Summer Camp �CAMP OSAGE Since 1964, Camp Osage (originally the main camp) has been welcoming Scouts to the banks of the South Fork River. Camp Osage is the larger of the camps at Kia Kima Scout Reservation with 15 unique campsites to choose from. At Camp Osage, a unit will find traditional, though exceptional, camp programs including nature, ecology, athletics, Life to Eagle, scoutcraft, handicrafts, shooting sports, the Trailblazer 1st year program, and aquatics. All aquatic activities, including swimming and boating, are held at the Osage beach on the South Fork River. ! Each unit provides a waiter for each table to clean up after meals. CAMP CHEROKEE Camp Cherokee was established in 1965 as an “outpost camp”. Though creature comforts do exist at Cherokee, units still enjoy the “rustic” setting and “village like” atmosphere. Camp Cherokee has programs similar to that of Osage with the major difference being food service. Scouts and leaders alike enjoy preparing their own meals in their campsite according to their own tastes. Scouts pick up pre-packaged food from our commissary and cook it in accordance to our menu preparation book. This book is provided to units prior to camp so additional spices and secret ingredients can be procured prior to arrival. The Aquatics program at Camp Cherokee provides Scouts an opportunity to experience the thrills of small boat sailing, lifesaving, motorboating, canoeing, swimming and BSA Lifeguard. FOOD SERVICE -CAMP OSAGE Scouts attending Camp Osage eat in the camp’s dining hall. Meals are provided in a modified cafeteria-style fashion. A well-balanced menu has been designed to please both youth and adults. Units eat together. Each unit provides a waiter for each table to clean up after meals. The waiter system will be explained at camp but should be rotated daily. Visitors desiring to eat in the dining hall should make arrangements in advance. Visitors should plan to eat with their units at the assigned times. Visitor meal fees are $5.00 for adults and $3.00 for children ages 6-12. Children under 6 eat free. 2011 Leaders’ Guide to Summer Camp 10 visit www.kiakima.com �! The camp administration building is a “hot spot” for high-speed wireless internet. WIRELESS INTERNET The camp administration building is a “hot spot” for high-speed wireless internet. A signal is generally available within 100 yards of the building for those leaders wishing to take advantage of this service. We are currently working to expand our wireless internet service to additional areas of camp. A bank of computers is also located in the administration building for use of the leaders. MAIL FACILITIES FOR THE PHYSICALLY CHALLENGED Site #13, Dancing Bear, is a barrier free site at Camp Osage. It will accommodate up to 40 physically challenged Scouts and adult leaders. It is conveniently located near the Central Shower House. Units with special-needs Scouts are given priority in reserving this site. NOTE-Other units may reserve the site but may be relocated without notice if a need arises. All outgoing mail may be placed in the mailbox inside the Administration Building. Mail will be taken to the Post Office in town daily. Incoming mail will be available only to unit leaders after 1:30 PM. All mail sent to Kia Kima should follow the format outlined in the table on the right side of this page. Parents are encouraged to write their children while they are at camp. Please remember the mail takes time. Letters mailed after Wednesday will not arrive in time. All mail received after the unit has checked out will be returned to the sender. NOTE: Due to the high volume of campers, we are no longer able to support the camper email program. Please use the US Postal Service or private email accounts. visit www.kiakima.com ! Kia Kima Scout Reservation Unit # and Scout’s Name 629 Kia Kima Trail Hardy, Arkansas 72542 11 2011 Leaders’ Guide to Summer Camp �CHECK-OUT The check-out procedure will begin on Saturday, and should be completed before 10:00A.M. Any unit with special check-out considerations should make plans through their Camp Commissioner. After breakfast the unit will return — with their Camp Guide — to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The camp guide and unit leader will conduct another inventory to make sure that no equipment has been damaged or misplaced. The camp guide will also inspect the site to ensure that it is clean. CHECK-OUT AT A GLANCE Schedule 7:00 Reveille 7:10 Waiter’s Call 7:20 Assembly 7:30 Breakfast After Return to campsite & prepare for departure Step-by-Step: 1. Pick up merit badge paperwork from breakfast, go through each item thoroughly before leaving camp. It is very difficult to verify merit badge completion once you leave camp. It is nearly impossible to correct discrepancies once camp is over. 2. Campsite - Return to your campsite with your Camp Guide. Pack up your gear and clean the site one last time. 3. Trash - Bag up all trash and take it to the camp dumpster. 4 . Troop Issue - Return any camp equipment you may have used to the Troop Issue and stop by the Trading Post to pick up last minute items. 5. Administration Building - Before leaving camp, stop at the Administration Building to take care of any last minute paperwork, settle any debts, turn in evaluation forms, and check-out of camp. ! Please plan your checkout no later than 10:00 AM. Staff must prepare campsites for Sunday check-in. 2011 Leaders’ Guide to Summer Camp 12 visit www.kiakima.com �MERIT BADGE PROGRAMS M ost merit badges can be completed at camp; however, because of time requirements, special projects, or other considerations, some merit badges require prerequisites or special skill levels. Merit Badges are listed by program area with a short description of each badge including any requirements that may or must be completed at home, and the prerequisites (if any) for the badge. There are also a few helpful tips on what to bring. Please note that some badges are taught at only one of the two camps. They are noted with the appropriate icon. We are constantly looking for skilled instructors of merit badges. If any unit leader possesses a skill that he would like to teach at camp, feel free to call us. We can put you on the schedule for that week! Please note that each camp offers programs independently of the other. Some badges offered at Cherokee are not offered at Osage. KEY TO PROGRAM ICONS The following icons are used in the Program Information section to help you easily identify which sessions are most appropriate for which Scouts. Be sure to read the program description for details about that particular program. One hour session Two hour session Three hour session All day program Recommended for all Scouts Recommended for younger Scouts Recommended for older Scouts visit www.kiakima.com Merit Badge required for Eagle Written material required Program fee or material cost Indicates requirements that must be completed at home; they cannot be completed at camp Indicates requirements that may be completed before coming to camp to allow more time for additional activities Indicates a prerequisite for this program 13 Taught in conjunction with another Merit Badge Camp Cherokee Camp Osage Both Camps 2011 Leaders’ Guide to Summer Camp �AQUATICS AREA Whitewater Swimming This badge is required for Eagle (with alternates), and is required to take any other Aquatics merit badge. It is a good entrylevel Aquatics merit badge. Bring long pants, a long-sleeved button down shirt, and shoes that can get wet. This merit badge should not be considered for nonswimmers or beginners. Scouts should know how to swim well before taking this badge. It is highly recommended that CPR instruction (requirement 2) be completed prior to camp. BSA Lifeguard This is a rigorous program that certifies a Scout to be a Lifeguard. Scouts are required to spend all of their time in the Aquatics area. Physical strength, stamina, and a great deal of written work are required. Bring long pants, a long-sleeved buttoned down shirt along with shoes that can get wet. This program is recommended only for older Scouts and strong swimmers. It is highly-recommended that the CPR instruction be completed prior to camp. Bring a copy of your current CPR card to assist in completing the paper work. Adults are welcome to participate in the BSA Lifeguard program. Lifesaving This badge is required for Eagle (with alternate), and is a two-hour session. It is a challenging merit badge that requires physical strength and stamina. Bring long pants, long-sleeved button down shirt, and shoes that can get wet. It is recommended that CPR Instruction (requirement 13b) be completed prior to camp. 2011 Leaders’ Guide to Summer Camp Experience the thrills of running class II whitewater in a kayak. Scouts will learn the essentials of whitewater kayaking on the South Fork River. The highlight of the week will be a Thursday trip to the Spring River. This class is limited to 6 participants. Participants must be at least 13 years of age and pass the BSA swimmers test. Mile Swim This is not a merit badge, but allows Scouts to earn the Mile Swim badge. Scouts are required to swim an increasing amount each day during practice building up to a mile. The Mile Swim generally takes place on Saturday morning. Rowing This is a one-hour session. Physical strength and stamina required. The skills are more difficult to master than in Canoeing. It is highly recommended that CPR instruction (requirement 2) be completed prior to camp. Canoeing This is a two-hour session. Good physical strength and stamina are required. This is a good merit badge to introduce boating; it is more fun and less difficult than rowing. It is recommended that the CPR instruction (requirement 2) be completed before camp. Swimming Instruction This session is for Scouts in the Non-Swimmer and Beginner ability groups. The instruction will work to improve their swimming skills and aim toward advancing to the next ability group. The Beginner’s test completes requirement 7 for Second Class, and the Swimmer’s test completes requirement 9 for First Class. 14 visit www.kiakima.com �Motorboating This is a one hour merit badge. Scouts will learn the proper technique for operating a motor boat, dropping anchors, fueling and much more. Recommended for 2nd year campers. It is recommended that the CPR instruction (requirement 1b) be completed before camp. Small Boat Sailing niques through the use of clay and plaster. There will be a $5.00 fee for materials payable at check-in. This This badge will teach Scouts the skills necessary to rig is taught in conjunction with Art Merit Badge. sails and launch a sailing vessel. Scouts will learn knots and other skills needed to safely sail. It is recommended Wood Carving that the CPR instruction (requirement 1b) be completed before camp. This merit badge is not recommended for first-year Scouts. There is a small cost for materials needed from the Trading Post. Knives are available for Scouts to use or Scouts may use their personal carving knives. Personal knives should be sharp and pocket knives are highly discouraged. Basketry Each Scout will learn to weave his own basket and make one that he can take home. This is an excellent merit badge for young Scouts. There is a small cost for basket materials needed from the Trading Post. HANDICRAFTS AREA Art & Sculpture Textiles Scouts in this session should have some drawing or artistic experience. There is a lot of freedom in choosing medium and subjects for artwork. Art requirement 4 must be completed before coming to camp. Art will be combined with Sculpture Merit Badge. Scouts will learn basic sculpting and molding tech- visit www.kiakima.com 15 Scouts will learn the process for making cloth and the differences in types of fiber samples. Jobs in the textile industry are also discussed. This merit badge is excellent for younger Scouts. 2011 Leaders’ Guide to Summer Camp �Leatherwork and how soil plays an important role in environmental protection. There is some written material for this badge This is another good badge for young Scouts. There is a small and a conservation project is also required. cost for materials available at the Trading Post. Requirement 3 Scouts should bring old shoes to wear in the creek. may be done before coming to camp. Indian Lore Chemistry This badge is recommended for all Scouts. There is a small cost for materials available at the Trading Post. This merit badge will involve the study of various American Indian tribes. Requirement 1 may be completed before coming to camp. ECO-CON AREA This session explores the chemical aspects of the environment through laboratory work and interactive discussions. Because of the nature of this merit badge, it is recommended for older Scouts. This merit badge will be limited to the first twelve Scouts. Fly Fishing/Fishing Reptile & Amphibian Study This badge requires drawing and night observation (frog hunt). Scouts must keep a reptile or amphibian for at least one month to complete this badge. This (requirement 8) must be done outside of camp. This merit badge is not recommended for Scouts who are very afraid of snakes, although the instruction may lessen these fears. Fish & Wildlife Management/ Soil & Water Conservation Scouts will be instructed in the use of a rod and reel and a fly rod. Scouts will also get the opportunity to tie their own flies and lures. These two badges will be taught in conjunction with each other. Environmental Science This badge is required for Eagle and is a twoScouts will learn to conserve and manage the world’s natural hour session. It requires daily hikes, field notes, and experiments. There resources. Scouts is a great deal of written matetaking these merit rial, but some of it (Requirebadges will learn ments 1 and 4) can be comabout the importance pleted before coming to camp. water plays in our Younger Scouts are discourenvironment. They will aged from taking this badge. also do an in depth study on the conservation of soil 2011 Leaders’ Guide to Summer Camp 16 visit www.kiakima.com �Nature/Forestry more than two of these badges at a time. Most of the badges require prior preparation or bringing materials from home. All of these sessions require written material. Scouts need to bring a standard notebook, pencil, and pen. Nature is an excellent introductory merit badge to the Nature area. It requires some hiking, and observation. Forestry reCommunications/Public Speaking quires a leaf collection and a report. Scouts need a notebook and adhesive tape for mounting the leaf collection. (Requirement 1) These two badges will be taught in conjunction with each other. This is a 2-hour badge and is Eagle required. Scouts will learn basic communication skills needed in today’s society. As an added boGeology nus, Public Speaking will be taught in conjuntion. Communications requirements 5, 7 and 8 may be completed before camp. This badge teaches how rock and mineral formations are created. Scouts will also learn about fossils, faults, soil and stream erosion. Space Exploration Scouts have the opportunity to construct, launch and recover a model rocket. There is a small cost for the rocket kits. A couple of drawings are required which involve some creativity. These (Requirements 2 and 5b) may be done before coming to camp. Citizenship in the World Weather This is a 2-hour badge and is Eagle required. Scouts will build a weather instrument and use it to track the Scouts will learn about diplomacy, international weather during the week. This badge covers a lot of material. trade, and foreign relations. An interest or background in weather is helpful. Requirements 8, and 9 may be completed before coming to camp. Citizenship in the Nation LIFE TO EAGLE The Life to Eagle area is an intensive program focused on some of the most difficult Eagle required merit badges. Scouts may complete as many requirements as is feasible over the course of the week. However, some requirements will need to be completed at home. As these Eagle required badges are quite involved, it would not be advisable for Scouts to take visit www.kiakima.com 17 This is an Eagle required badge. Scouts will learn about the U.S. Constitution and Bill of Rights. Scouts will also have the opportunity to contact their senator to share personal views on an issue. Scouts will go on a field trip to complete requirement 2a. 2011 Leaders’ Guide to Summer Camp �Geocaching SCOUTCRAFT New Merit Badge! Scouts will be introduced to the growing sport of geocaching. Geocaching is a modern form of treasure hunting. They will be using GPS’s to hide and find hidScouts will be taught the basic skills of both front den caches around camp. Backpacking/Hiking and back country camping. They will be taught the importance of Leave No Trace. Scouts are welcome to bring some of their own gear, but it is not required. Requirements 4b, 5e, 7, 8d and (One Class-Two Merit Badges)This is recommended for 9 may be done before or after coming to camp. older Scouts who are interested in high adventure. This is a three hour course. Scouts will be out and about most of the Fire Safety day learning about techniques, gear, Leave No Trace and trail maintenance. Camping Pioneering This merit badge is recommended for all Scouts. They will learn about fire prevention in the home and create a protection plan for their family. This is an informative badge with lots of hands on, This merit badge requires that you complete a pioneering project. Scouts should be familiar with knots, lashings, and and includes a visit to a local fire station. Requirement 11 may be done prior to camp. splices. Requirement 2a outlines pre-requisites. Orienteering Emergency Preparedness Scouts will learn how to Recognize, Prevent, Lost in the woods? No problem. This badge teaches you Prepare for and Respond to a wide variety of how to use a map and compass. Scouts will have an inemergency situations. They will need to bring pen depth look at topographical maps as well as GPS systems. and paper with them to class. First Aid Merit First Aid Badge is a prerequisite. Requirements 2c, 8c have to be done at home because they involve the Scout’s family. Scouts will learn what to do first when a medical emergency strikes. They should come with pen and paper so they can take notes about skills such as splints, bandages and CPR. They should come with a serious attitude because the skills they learn here might save someone’s life. Wilderness Survival This merit badge requires an overnight camping trip. Requirement 5 requires putting together a personal survival kit. This may be done before coming to camp. Scouts should bring these materials to camp. 2011 Leaders’ Guide to Summer Camp 18 visit www.kiakima.com �SHOOTING SPORTS Each Scout taking Rifle Shooting should have a distance of at least 13 inches between the tip of his thumb and the top of his arm. ! Free Shoot will be available to all Scouts during Twilight Activities Monday, Tuesday and Thursday nights. Archery Rifle Shooting Scouts receive experience shooting on recurve bows. It is fun and challenging. The Scouts get to make an arrow and a bow string. Each session is limited to 16 Scouts. Scouts must be at least second year campers. Shooting experience is highly recommended, and this merit badge requires a lot of time to qualify. Scouts should be at least 13 years of age or second year campers and have the strength and size to manage a 10-pound target rifle. As a means of determining this, the Scout should have a distance of at least 13 inches between the tip of his thumb and the top of his upper arm as shown above. Each session is limited to 16 Scouts. Shotgun Shooting This program will teach Scouts the basics of handling and shooting a shotgun as well as safety precautions for firearms. They will have the chance to shoot both skeet and trap as well as practice to sharpen their skills. Scouts must be at least 14 years of age to take this merit badge. Each session is limited to 12 Scouts. visit www.kiakima.com 19 2011 Leaders’ Guide to Summer Camp �SPORTS AREA Golf In this program you will learn all about this challenging sport, including USGA rules, golf etiquette, history, proper grip, stance and swing. You will practice your swing and shots on the driving range. You will play a round of golf on a beautiful Cherokee Village golf course. A local golf instructor will give personal instruction and coaching. Participants can complete MOST of the requirements for Golf merit badge. You can bring your own clubs or use ours! Athletics Personal Fitness In this merit badge you will learn about sports training, officiating and all aspects of sportsmanship. This badge requires a considerable amount of physical exertion. Scouts will need to complete a battery of jumps, swims, pull-ups, push-ups, basketball throws, etc. This required badge will give Scouts the opportunity to develop a fitness plan that they must maintain for 12 weeks. Scouts will also learn about different diseases related to lack of fitness and nutrition and learn different methods to help prevent them. Some requirements may conflict with certain religious views. Please review the requirements of this badge before enrolling. Climbing Scouts will learn the skills of climbing rappelling, and belaying. They will have many opportunities to practice these throughout the week on our 60ft climbing tower. And if that isn’t enough, on Friday, they will go off site and get to climb on some real rock faces! 2011 Leaders’ Guide to Summer Camp 20 visit www.kiakima.com �TRAILBLAZERS ! If there is something that we don’t offer, suggest it and we will try our best to find the supplies and offer it , if not the next day the next year. T he Trailblazer program is a three-hour program designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. Each Scout will receive credit for the rank advancement requirements that he completes at camp. How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. Requirements that they may accomplish at camp include: Tenderfoot-4a, 4b, 5, 6, 7, 9, 11, 12a, 12b Second Class-1a, 2, 3c, 3d, 3e, 3f, 6, 7a, 7c First Class-1, 6, 7a, 7b, 8a, 8b, 8c • • • Twilight Opportunities: • Open Scoutcraft - (Monday and Tuesday 7:00 -8:30 PM and Friday 9:00 AM -Noon) – the Scoutcraft and Trailblazer staff will open up the Scoutcraft area for anyone who wants to come back and complete something they missed during a class, or have fun doing something we did in class over again ( i.e. chop wood, build fires lashings etc.). Scouts can also take advantage of this time to finish some requirements that aren’t offered in the visit www.kiakima.com 21 • Trailblazer program. This is open to all Scouts! So everyone is welcome to come down and have fun! Compass Course- The Trailblazer staff will have a 1 mile compass course prepared so that Scouts can complete First Class Requirement 2. Scout leaders will be given the key and are encouraged to assist Scouts with this requirement. This requirement must be completed during a Scout’s free time. Camp Gadget- Pioneering spars and rope will be made available during Open Scoutcraft so any Scout can come into Scoutcraft and finish First Class requirement 7c. Scouts may also build a project in their campsite under their Scoutmaster’s guidance. Water Rescue- Second Class requirement 7b and First Class requirement 9c (demonstrate line rescue) will be offered Monday evening at the waterfront. All Scouts needing this requirement are invited to participate and get signed off whether they are in Trailblazers or not. Scouts must be able to pass the BSA Beginner Swim Test. Civic Leader – We will invite local civic leaders to camp to fulfill Requirement 5 of the First Class rank. More details will be announced at camp when local leaders can verify their schedules. 2011 Leaders’ Guide to Summer Camp �High Adventure T (L.O.S.T.). All participants in the L.O.S.T. and O.U.T programs will be housed at a separate base camp location from their Scouting unit. Participants may be co-ed, as long as all participants are registered members of a Boy Scout Troop or Venturing Crew. If a Venturing Crew brings female members, a female adult leader must participate. Ozark Venture Base programs will provide food, cooking gear, and other group equipment. Please explore this next section of the Leaders’ Guide as it lists details regarding each program. Participants are responsible for all personal gear, including tents. (Detailed gear lists are available on the following pages for those participating in the O.V.B. programs). he need to keep older Scouts coming back to summer camp has long been recognized and the Ozark Adventure Base (OVB) has been designed to meet that need. Whether you are in an older Boy Scout Troop Patrol or a co-ed Venture Crew, the Ozark Venture Base has something that meets your needs. Scouts participating in the OVB programs must be at least 13 years of age and have achieved the rank of First Class by January 1st. Pre-registration for these programs is mandatory. OVB programs include: Mountain Man, Ozark Ultimate Trek(O.U.T.), COPE, High Ozark Mountain Expedition (H.O.M.E.) and Lake Ouchita Summer Trek 2011 Leaders’ Guide to Summer Camp 22 visit www.kiakima.com �OZARK ULTIMATE TREK O.U.T. O U.T. is the perfect combination of thrills and challenges from rock climbing,GPS navigation, hiking, and mountain biking, to caving, white water kayaking, and swift water rescue. Each crew that participates will go through 1-2 days of each program depending on the time frame. Scouts will have an opportunity to visit many of the back areas of the Syllamo Wilderness area. Crews will spend an entire day riding and learning about proper mountain biking techniques. The Syllamo Bike trail offers Scouts the opportunity to bike over 30 miles of trails with varying degrees of difficulty. Scouts participating in this program are encouraged to bring their own mountain bikes. Kia Kima does have a supply of mountain bikes for those Scouts that do not own one or are not able to transport it to camp. After you drop your bikes at a designated location, you will pick up your packs for an 8 mile backpacking trek. While on the trail you will learn all the skills necessary to hike in the wilderness and “leave no trace”. Many campers have described the Syllamore Mountain area as resembling a “Mini Philmont”. With its high ridges and breathtaking views, its sure to make for an inspiring trek. When you get tired of hiking all day, prepare to get wet. After a little instruction, you will be ready to head for the Spring River. Don’t worry, you’re not going there just to sight see. You will paddle the Class II white water in a kayak. Our instructors will teach you the “ins and outs” of manning your own your own whitewater kayak. While on A FEW HELPFUL TIPS OF WHAT TO BRING ON YOUR O.U.T. ADVENTURE.......         Backpack suitable for a 10-mile hike Backpack tent (1/2 for the total amount of individuals going per unit) Sleeping Bag 2 Water bottles of water or hydration bag Long pants Hiking boots Insect repellent (containing DEET or Permethrin) Individual mess kit or frisbee w/knife, fork & spoon visit www.kiakima.com 23       Flashlight or other portable lighting source Sunscreen Water shoes, aqua socks or old sneakers If you have a backpack stove (bring it-though not required) Raincoat or poncho Hat or cap 2011 Leaders’ Guide to Summer Camp �the trip, you will learn about “reading” whitewater, river rescue techniques, surfing, throwing ropes, and much more. Boy Scouts participating will complete all requirements for Kayak BSA and White Water Merit Badge. After a long day on the river, you will return to camp for an evening of climbing instruction. This will prepare you for the full day of rock climbing that lies ahead. We have searched and found many local areas that contain climbing faces from 30-80 feet. After a week like this, we decided that you need a little time to cool off. Well, it’s not time to relax in the air conditioning just yet. You will get the opportunity to join us in some of the ! Scouts and adults participating in the O.U.T. Program should be in good physical shape. coolest caves in Arkansas. Caving may be done as an evening activity or a day trip depending upon time frames and schedules. Many of the evening activities in the OUT program will focus Scouts and Venturers on wilderness trip planning. Scouts will have the opportunity to participate in a Geo-caching exercise, learn the art of fire-by-friction, and learn basic swiftwater rescue techniques. If you think you are up to the challenge, this program is for you. Participants need to be in top physical condition to undergo the challenges of this program. Crews will be housed off-site. Scouts may sign up as a unit or individually. This program is also designed for Venturing Crews. The maximum participation is 24, so register early. 2011 Leaders’ Guide to Summer Camp 24 visit www.kiakima.com �HIGH OZARK MOUNTAIN EXPEDITION H.O.M.E. Climbing & Rapelling H O.M.E. is a high adventure program available to youth and adults who would like to earn Climbing Merit Badge, Instructor Certification or further develop skills in the area of climbing and caving. This program is perfect for older Scouts and Venturers. This is not your standard climbing program. Participants will be challenged both mentally and physically. Whether you are practicing on the 55 foot climbing wall at Kia Kima or traversing a dark underground cave, the excitement will not let up until the adventure is over. ! H.O.M.E. participants should be at least 13 years of age. we will head to Horseshoe Canyon to continue climbing in one of the most scenic canyons in the Ozarks. That evening participants will crawl, climb, and pull themselves in the depths of one of the many caves in this area. Scouts will get a glimpse of the underground world and learn about stalactites and stalagmites as well as many nocturnal earth creatures. This week-long trek program will meet at Kia Kima on the opening day of classes. Participants will spend most of the day learning knots, climbs and rescues for what awaits them over the next three days. Scouts and leaders will then depart Kia Kima for a three day adventure in the Buffallo River Valley. Sam’s Throne will be one of the first stops of your journey. Sam’s Throne is the oldest of several climbing areas found along the broad flat mountain tops of the Ozarks. The Atoka sandstone caprock that forms the cliffs at Sams Throne encircles about a three mile area. After an exciting day at Sam’s Throne we will camp along the wild and scenic Buffalo River. The next day visit www.kiakima.com 25 2011 Leaders’ Guide to Summer Camp �The last day of this adventure will be spent doing 300+ foot rappels! If the previous three days didn’t get your attention, standing at the edge of a 300 foot cliff surely will! Scouts and adults will also have an opportunity to learn about deep water soloing. What is deep water soloing you ask? Have you ever thought about climbing onto a cliff and the only safety net below you is water? Get the picture? Items you will need to bring for this adventure: Backpack Clothes Personal Hygiene items Headlamp with extra batteries Sleeping bag and light sheet Sturdy Shoes Water Shoes and swimwear Small tent or shelter (one per two persons in your troop or crew) Mess kit, cup, utensils Insect Repellent containing DEET or Permethrin Reccomended Gear: Polypro shirts and nylon shorts for caving Skills Learned: Sport Climbing Concepts of Lead and Traditional Climbing Rappelling Concepts of deep water soloing Pit Caving Wild Cave Etiquette Climbing Systems Rigging Belaying for climb and rappel Teamwork Personal Challenge ! Participants in this program will spend 3 days off the reservation. 2011 Leaders’ Guide to Summer Camp 26 visit www.kiakima.com �L.O.S.T. Lake Ouchita Summer Trek ! Participants must be 13 years of age by the beginning of camp. However, this program is suggested for Scouts 14 years old and up! L O.S.T. is our newest addition to Ozark Venture Base. Are you ready for 5 days of adventure and paddling the waters of Arkansas’ largest body of water in a single-person touring kayak? Lake Ouchita is dotted with islands, shoals, gravel bars REQUIRED GEAR and cliffs. Opportunities on this week-long wilderness adventure include snorkeling, GPS navigation, hiking,  Small Tent (1 per 2 persons in your group) or personal hammock shelter world-class fishing, island exploring, lakeside camping,  Light-weight +20 degree sleeping Bag deep water soloing and much more! This program is (target weight < 3 lbs.) perfect for Troops, Crews as well as individuals.                     SUGGESTED GEAR   Camera Journal visit www.kiakima.com 27 Sleeping Pad 2 Water bottles or hydration bag (target minimum total of 50 oz. storage) Individual Mess Kit or Frisbee w/knife, fork, & spoon Pocket knife or multi-tool Waterproof flashlight w/extra bulb & batterieies 2 Swim Suits 2 T-Shirts, Shorts & underwear for sleeping Light Fleece or Jacket Shoes suitable for water & light hiking (no flip-flops) Dry Shoes for Campsite 2 to 4 pairs of socks Small Camp Towel Personal Toiletries & Towel Rain Gear (no ponchos) Wide Brimmed Hat Insect Repellent Sunscreen 3 Bandanas Sunglasses & Straps Personal First Aid Kit 2011 Leaders’ Guide to Summer Camp �Upon arrival at Kia Kima Scout Reservation, L.O.S.T. participants will meet their Trek Guides and immediately begin a gear “shakedown” and equipment introduction. Participants will then load up into vehicles and head to the off-site staging area to begin their five day adventure, so it is imperative that everyone comes prepared with their gear separate from the rest of the Troop or Crew. See the accompanying tables for required and suggested gear. The group will not return to camp until Friday evening for the closing campfire. All participants in the L.O.S.T program must be able to pass the BSA Swimmers Test, be physically fit and be proficient in basic boating skills. This program will provide instruction in touring kayak skills, extremely lite gear camping, trek planning, wilderness camping, open water navigation, and rock climbing. L.O.S.T will prove to be a unique adventure comparable to programs such as Northern Tier. Space is limited to just 8 participants per week. So, are you ready to go paddling? ! An Arkansas 7-day Fishing License is included for all participants over 16 years of age. Scouts under 16 years old do not require a license. 2011 Leaders’ Guide to Summer Camp 28 visit www.kiakima.com �MOUNTAIN MAN Pioneer Living T he Mountain Man program is a wonderful opportunity for your Scouts to learn about pioneer living as it happened in the 19th century. Many of the activities that Scouts participate in are hands on. Scouts will learn the art of forging and shaping steel into useful products that were used in everyday life. Hunting for our early settlers was a daunting task with their primitive weapons. Scouts will learn how to safely load, shoot and clean black powder shotguns and rifles. Be sure to ask the instructor about “Ozark Mountain Skeet Shooting”. Cooking was an essential part of early living. In this program we teach the proper use of the dutch oven and cast iron cookware. Scouts will also learn the proper use and care of primitive tools. The crosscut saw, draw knife, shaving horse, ax, and hammer were all essential tools visit www.kiakima.com for early pioneers. All participants in this program will learn the art of knifemaking and make a primitive knife that they will be able to keep. In addition, each Scout will build their own flint and steel fire starting kit that they can take home. This is a three hour program that meets daily throughout the week. 29 2011 Leaders’ Guide to Summer Camp �! C.O.P.E. participants should be at least 13 years of age. Adults may also participate in this program. This is a three hour program that meets daily throughout the week. C.O.P.E. Challenging Outdoor Personal Experience T he Challenging Outdoor Personal Experience, or C.O.P.E. program is a week-long high adventure activity for older Scouts that teaches advanced team-building and problem solving skills. Scouts will learn to work as a group and function as a team to meet a series of high and low COPE elements. Participants should be at least 13 years old. Kia Kima has one of the finest high ropes courses of any Boy Scout Camp. The goals of project COPE are to build leadership, self esteem, decision making, trust, and teamwork. This is accomplished by progressing, as a group, through a series of increasingly physically and mentally challenging excercises that require cooperation and teamwork to complete. 2011 Leaders’ Guide to Summer Camp 30 visit www.kiakima.com �TWILIGHT Activities ! BSA Field Uniforms are required to be worn at every campfire. M any opportunities are available for unit activities in the evening hours prior to Taps. Some activities have been scheduled by camp staff, and are open to all Scouts and leaders. Other activities may be done on a unit basis and can be scheduled by the unit leader through the appropriate area director. This year we will have evening merit badge instruction and some areas will be open for further instruction. This will give Scouts an extra opportunity to finish merit badges or take an extra one. The aquatics area will sponsor free boating, swimming, Blob, Iceberg and Water Slide. These open nights are available on Monday, Tuesday, and Thursday. Scouts that do not enroll in regular Aquatics sessions will have the opportunity during these times to participate in waterfront activities. Other twilight activities such as Unit Shoot, rappelling, swamped canoe race, volleyball competition, Scoutmaster belly flop contest, and Scoutmaster cook-off are just a few other activities you may participate in. visit www.kiakima.com CAMPFIRES Campfires are the place where your Scout spirit can come alive. We will open with a Campfire on Sunday evenings at the Council Ring. This will be an opportunity for Scouts to meet the staff of the various areas of camp. Our final campfire will be held on Friday evening and will close out the week. Remember, BSA Field Uniforms are worn at all campfires. Our Friday evening campfire is also an Order of the Arrow Callout Ceremony. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their Lodge granting permission for members of their Units to be called out. 31 2011 Leaders’ Guide to Summer Camp �! EXTREME ACTIVITIES are open activities which require no pre-registration. Canoe floats, Kayak BSA and T-Bird Aquatics require signups at camp. EXTREME ACTIVITIES M aybe you are an adventurous soul and want a little more out of the evenings than swimming or the regular run of the mill happenings at camp. Maybe you need a few more merit badges and couldn’t take one of the high adventure programs. If this description fits you, then come visit one of our EXTREME ACTIVITIES. These activities are held in the evening or on Fridays. They will give you a small taste of the high adventure programs we offer at Kia Kima. Extreme Climbing – If you walk through camp you can’t help but notice the 55 foot climbing and rappelling tower that looms over the valley. This will be an opportunity for you to experience it first hand. Our climbing staff will train and guide you. Before you know it, you will be scaling the 55 foot climbing surface. Mountain Boarding – This EXTREME ACTIVITY will be a true test of balance for your Scouts. Mountain Boards are basically skateboards with oversized wheels. Scouts will learn to traverse some of our easier hiking trails specially picked for this activity. Scouts participating wear full protective gear including helmets, knee pads, elbow pads, and gloves. This is an extreme activity that you will not want to miss. 2011 Leaders’ Guide to Summer Camp 32 visit www.kiakima.com �! Scouts participating in the Friday Thunderbird Aquatics Program will be required to pay the $15 fee prior to departure. EXTREME Activities Thunderbird Aquatics – This program will be offered in the morning and afternoon on Fridays. Scouts that sign up will be able to go off site and visit Lake Thunderbird for a half day of waterskiing and tubing. You must be at least 13 for this adventure. Each session is limited to 6 Scouts. The cost of this session is $15. South Fork Canoe Trip -- Three times per week, we offer units an opportunity to take an evening canoe trip down the South Fork River. This scenic float allows Scouts to escape the grind of camp for a small time to view the scenic bluffs and abundant wildlife that live in the South Fork watershed. Herons, Deer and Bald Eagles are commonly seen on these float trips. Each trip will last no more than two hours and will have you back in camp in time to participate in many of the evening activities being offered. There is not a fee for this program but space is limited so sign-up early. Kayaking BSA – Ever wanted to drop a 40 foot waterfall? How about navigate a class IV rapid? If you are an adrenaline junky, come on out and take Kayaking BSA. This program will teach you the basics of kayaking. Scouts participating will learn the forward stroke, reverse stroke, sweep stroke, draw stroke, wet exits and much more. Scouts that successfully complete this course are eligible to receive the Kayaking BSA patch.There is not a fee for this program but space is limited so sign-up early. visit www.kiakima.com 33 2011 Leaders’ Guide to Summer Camp �! Add-A-Program activities can be scheduled for Saturday’s prior to or after your week at summer camp. ADD-A-PROGRAM Activities W hether you are coming to Kia Kima for the first time or if this is your fiftieth, there are many local program opportunities that await your troop. These “add-a-program” opportunities can be added to the front or back end of your trip to Kia Kima. Come in a day early or leave in the late afternoon of your departure day. Cave Programs require a 1 month reservation. All other programs should be booked through the camp office at least 1 week prior to your arrival or departure day. Spring River Whitewater Kayak Adventure – Scouts and leaders can enjoy the 58 degree water of the Spring River. The Spring River emerges out of the ground near the Missouri/Arkansas border. Over 9 million gallons per hour pour out of the the springs that produce the Spring River. This boasts some 15 shoals, ledges and class II rapids that are perfect for your introductory kayak adventure. This trip is a great way to cap off your great week at Kia Kima. Trip fees: $25 per person with a 8 person minimum and 12 person maximum. All fees can be paid to the Camp office and must be separate from normal registration fees. It is recommended that Scouts be at least 13 years of age for this program. South Fork Canoe Float – Enjoy a scenic 3-4 hour float trip from Saddle, Arkansas to 2011 Leaders’ Guide to Summer Camp Kia Kima. This is a great alternate activity for your younger Scouts while your older boys kayak. Trip Fees: $10 per person with a 8 person minimum. Blanchard Springs Wild Cave Tour – Participants for this adventure should be in good physical shape, wear sturdy shoes PROGRAM COST Spring River Whitewater Kayak Adventure $25.00 per person South Fork Canoe Float $10.00 per person Blanchard Springs Wild Cave Tour $75.00 per person Blanchard Springs Cavern Tour $10.00 per adult $5.00 for youth 15 and under 34 visit www.kiakima.com �! Cave Programs require a 1 month reservation. These programs may fill fast so advanced booking is advisable. ADD-A-PROGRAM Activities, continued or boots, and come prepared to get dirty and have fun. Participants will climb very steep slopes, crawl on hands and knees, pass under low ceilings, and travel through red clay. The tour ends at the Titans, a group of tall spectacular columns deep in a mountain cavern. Hard hats, kneepads, gloves, lights, and belts are provided, along with a souvenir t-shirt. This trip will last 3-4 hours in a 58 degree cave. The Wild Cave Tour is limited to a minimum of 3 but no more than 12 participants. Two tours per day are permitted and they are spaced 1 hour apart. This tour is guided by the United States Forest Service. Please make reservations through the camp at least 1 month prior to your visit. Trip Fees: $75 per person Blanchard Springs Cavern ToursDiscovery Trail Tour - 1½ hours in length- Tours travel one way through the middle level of the Caverns, passing under the Natural Entrance and beside the cave stream before emerging into highly decorated rooms. With nearly 700 stair steps, this tour is not recommended for those with walking or health problems. Trip Fees-$10 for adults and $5 for youth up to age 15. If you have a group of 15 or more, a group discount is available. Group fees are $7 for adults and $3 for youth up to age 15. Advance reservations are required for group rates. visit www.kiakima.com 35 2011 Leaders’ Guide to Summer Camp �NATIONAL YOUTH LEADERSHIP TRAINING T his course is designed for Boy Scout Troops and Venture Crews. This course is open to all Scouts (Boys and Girls) who are First Class or working on Bronze, or above. This exciting and fast paced training will be offered at Camp Cherokee during the week of July 3rd through July 8th. Participants will learn new skills in team development and leadership. Skills you can bring back to a Troop or Crew and put into practice. Every Scout that maintains a leadership position should attend this training. This course is taught by a well trained youth and adult staff who know the program and are equipped to help participants develop and deliver these learned skills to their fellow scouts. For more information contact course director, Gene Cofer at coge01@yahoo.com. Applications are available at the Scout office and under the forms section of www.kiakima.com. ORDER OF THE ARROW AT SUMMER CAMP A hoalan Nachpikin Lodge #558 is an integral part of Kia Kima Scout Reservation. Most of the members of the Camp Staff are OA members. During your week at camp the OA will host activities and make memorabilia available for sale. Brotherhood Conversion If you are an Ordeal member of Ahoalan Nachpikin #558, you will be expected to participate in the Brotherhood Walk, completing your Brotherhood membership in the Order of the Arrow. All materials needed for Brotherhood Conversion will be available at the camp office or in your Order of the Arrow Handbook. There will be a $15 fee that will cover the cost of your sash. Summer Fellowship Each week Ahoalan Nachpikin Lodge will host an informal fellowship and cracker barrel. OA members from all lodges will have an opportunity to hear the latest OA news and enjoy some fellowship. Callout Ceremony Friday night’s campfire concludes with an Order of the Arrow Callout Ceremony. Potential new members will be recognized and given information regarding upcoming Ordeals. If you have OA dancers in your unit they are invited to participate. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their lodge granting permission for members of their unit to be called out. 2011 Leaders’ Guide to Summer Camp 36 visit www.kiakima.com �AWARDS & RECOGNITION 5. With an adult leader, discuss the importance of the twelfth point of the Scout Law – “A Scout is Reverent”. Discuss how it applies to you as a Scout here at summer camp, as well as in your daily life. SUMMER CAMP GOD AND COUNTRY AWARD The summer camp God and Country Award is given to Scouts who complete the following requirements. A Scout must complete at least five of the following nine requirements. 6. With an adult leader, discuss the importance of “Patriotism”.Why is it important for a Scout to “do my duty to God and my country”? 7. Show how to properly display and fold an American Flag. Also, explain the different parts of the flag and what they symbolize. 1. Assist in the raising or lowering of the American Flag at a morning or evening assembly. 8. Lead a morning prayer in your campsite, or lead your unit in reciting the Scout Oath, Scout Law, or Pledge of Allegiance while at summer camp. 2. Attend the camp-wide Vespers service on Wednesday night at the chapel. 9. In at least 100 words, write an essay explaining how we as Scouts carry out our duty to God and Country in our daily lives, and explain how you did your duty to God and Country while at Summer Camp at Kia Kima. 3. Assist in preparing and leading a unit or inter-unit vesper service while at camp. 4. Lead Grace at an assembly while at camp. visit www.kiakima.com 37 2011 Leaders’ Guide to Summer Camp �SCOUT LEADER COOKOFF EXTRAVAGANZA (AKA Iron Scoutmaster Competition) Showcase your cooking skills in our leaders’ cook-off. Whether it is a pot of chili, cobbler, baked beans, jambalaya or homemade bread, plan to participate in this event. A select few of our lucky or maybe unlucky staff (depending on the meal) will be called upon to judge this event. The winners of this event will receive a special limited edition embroidered Kia Kima apron. This apron is presented at the closing campfire. KIA KIMA PARTICIPATION AWARD Youth Option 1 Adults Option 1 Do one of the following from list A and four of the following from list B List A Participate in 1. Add on Program 2. Mile Swim 3. OA Brotherhood Conversion 4. Kayak BSA 5. Canoe Float 6. Masera Outpost 7. God & Country Award List B Participate in 1. Mountain Boarding 2. Inter-unitActivity 3. Free Swim 4. Blobbing 5. Free Boating 7. Water Slide 8. Open Shoot 9. Open Handicraft 10. Open Scout Craft 11. Free Climbing 12 Water Carnival 13. Home-made Boat Race 14. Sports Tournament Option 2 Option 2 Complete 1 of the following 1. Serve as an assistant Ranger for a part of at least four days. 2. Instruct a merit badge for a week. 3. Complete the BSA Lifeguard program. 4. Serve as the Camp Chaplain for the Wednesday Vespers. 5. Complete the BSA Climbing Instructor Program. 6. Participate in O.U.T., L.O.S.T. or H.O.M.E. Complete 1 of the following 1. Participate in at least 8 activities from list B 2. Trailblazer Program 3. Ozark Venture Base Program 2011 Leaders’ Guide to Summer Camp Complete 5 of the following 1. Volunteer for at least two hours in the Trading Post. 2. Participate in OA Brotherhood Conversion. 3. Lifeguard at the Aquatics area for an evening. 4. Serve as an assistant Ranger for one full day. 5. Participate in Masera Outpost. 6. Participate in Scout Leader Cookoff. 7. Drive a vehicle on a field trip. 8. Participate in Inter-unit Activity. 9. Participate in Blobbing. 10. Assist in a program area for one day. 11. Participate in Scoutmaster Shoot off. 12. Participate in Add-A-Program 13. Help supervise the clean-up of the Commissary or Dining Hall for three meals. 14. Participate in Fire by Friction. 15. Participate in or row for Mile Swim. 16. Volunteer in the Trailblazers area for one day. 17. Participate in one of the training programs offered during the week. 18. Participate in Canoe Float. 19. Participate in Waterslide. 20. Other activity approved ahead of time by the Program Director or Camp Director. 38 visit www.kiakima.com �HONOR & MERIT TROOP T he Honor Troop and Merit Troop awards recognize units that participate fully in the camp program, follow camp rules and demonstrate the true Spirit of Scouting. All units receiving the Merit and Honor Troop awards will be recognized at the closing campfire. HONOR TROOP MERIT TROOP In addition to achieving Merit Troop, to be an Honor Troop, a unit must complete 2 of the 4 following requirements. The unit has 50% of its active membership at camp. Complete 7 of the 8 following requirements.   Scouts attending camp participate in scheduled activities (merit badges, free swims, and other activities of the day). Older Scouts should try to take advantage of OVB programs.  The Senior Patrol leader or designated assistant attends all SPL meetings and the Scoutmaster or assistant attends all leaders’ meetings.  The Scouts and leaders attend the evening meals in BSA Field Uniform.  The unit maintains a clean campsite throughout the week.  The unit attends the vesper service.  The unit has Order of the Arrow members that participate or plan to participate in the Callout Ceremony.  The unit participates in at least one flag ceremony or says grace at a meal. visit www.kiakima.com 39  The unit has at least one adult that attends the Scoutmasters’ pre-camp planning conference to be held in May.  The unit performs a conservation or camp improvement project while at camp. The project must be approved beforehand, and checked upon completion by the Camp Commissioner or Program Director.  The unit plans one inter-unit or inter-campsite activity. The activity must foster a sense of Scouting friendship between at least two units.  The unit demonstrates Scout Spirit by participating with songs and skits at assemblies, meal time and the Kia Kima Shuffle. 2011 Leaders’ Guide to Summer Camp �LEADERS tired of just hanging around? ! Scout Leaders that possess trade skills should contact us prior to arrival to find out what projects are available. T here is still plenty to do at Kia Kima. We promise you won’t be sitting in your campsite, unless of course, that is what you want to do. The following are leader opportunities that we have to offer at Kia Kima. Leadership trainings change from week to week based on the availability of instructors. Some of these courses may not be offered your particular week. If you are a district or council level trainer, feel free to talk to the program director and teach a course. policies for aquatic activities on the unit level, such as a troop swim. SERVICE If you are a carpenter, plumber, electrician, or just a general handyman, your skills are always needed at camp. The Camp Ranger will be glad to suggest a list of projects to any interested leader. Bring your tools and feel at home. Aquatics Supervision : Swimming and Water Rescue & Paddle Craft Safety These cover skills needed to meet Safe Swim Defense and Safety Afloat policies applied at the unit level. These training courses are provided during the week by qualified instructors at the waterfront. TRAINING Climb On Safely Climb on Safely is a climbing orientation course for all leaders. This course will not certify a leader to operate a climbing program but will give them hands on knowledge on how to assist a certified Climbing Instructor. Safe Swim Defense & Safety Afloat These programs are sponsored by the aquatics area, and provide valuable information concerning the BSA’s 2011 Leaders’ Guide to Summer Camp 40 visit www.kiakima.com �Scoutmaster & Assistant Scoutmaster Leader Specific Training CPR We plan to offer this course during the morning on Monday and Tuesday if volunteer trainers are available. There is a $10 fee for participants. Please contact the Reservation Director if you are willing to help instruct this course. All BSA Lifeguard candidates will have the opportunity to complete their CPR requirement while at camp. A six-hour course will be offered to these candidates. Adult leaders who choose to go through the training may fill the extra spaces in the session. There is a $25 fee payable to the proffesional instructors from Spring River Ambuland Service. First Aid Climbing Instructor Certification This training will include “Climb on Safely” training. This will certify leaders as Climbing Instructors. This is a week long course. Space is limited. Fire By Friction Training The ability to create fire without the use of matches has long been a skill at Boy Scout Camp events. In this session, leaders will be able to learn the fine art of creating fire. Our skilled instructors will teach friction methods such as, the bow drill, hand drill, and the fire saw. Demonstrations will also take place on how to build fire with flint and steel, battery and steel wool, wire coat hangers, and the fire piston. This is a wonderful opportunity for leaders to learn a skill that can be passed along to their Scouts. ADVANCEMENT Often, adults in camp bring with them special knowledge or skills that would be beneficial to various merit badge sessions. If any adult would like to assist with a merit badge—or offer one not on the scheduleplease see the Program Director at the Sunday Leaders’ Meeting. Also, adults are needed to help with transportation for the field trips, and the Ozark Venture Base sessions. visit www.kiakima.com 41 2011 Leaders’ Guide to Summer Camp �! Scouts and leaders are encouraged to treat their clothing with Permanone insect repellent. WHAT TO Bring To Camp INDIVIDUAL CHECKLIST  UNIT EQUIPMENT ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Troop Flag First aid kits Patrol flags Bow saws Lanterns Rope Extra Plastic Sheeting Brooms & Rakes Water hose Water Cooler Dining Fly WHAT KIA KIMA PROVIDES ♦ ♦ Latrine and water supply Campsite shower (hot showers available at Central Showers & East Showerhouse) ♦ ♦ ♦ ♦ ♦ 1 picnic table per campsite 2-man tents Tent platforms Bunks with mattresses Bulletin Board 2011 Leaders’ Guide to Summer Camp Scout Uniform (Scouts and Leaders are expected to wear full Scout Field Uniforms at all evening flag ceremo nies, evening meals, and programs. Full Scout Field Uniform includes official shirt, shorts, socks, and belt.) 3-5 pairs of socks * Sweater or jacket Swim trunks Raincoat or poncho* Extra underwear and t-shirts Hiking and/or tennis shoes Bath towel and soap Tooth brush and tooth paste* Comb or brush Sleeping bag or sheet, blanket and pillow Flashlight and extra batteries* Jeans or long pants Long-sleeved sweat shirt* Insect repellent containing DEET or Permethrin* Hat or cap* Boy Scout Handbook* Individual program needs Health Form (“copy” filled out and signed. Medical examinations will NOT be given at camp) Spending money (consult unit leaders-usually $40-$60) Sunscreen* Canteen or water bottle* Stationery, pen or pencil Appropriate Merit Badge Books Bible or personal religious literature                         Optional  Musical Instrument  Sewing kit*  Camera  Pocket knife (no sheath knives permitted!)*  Sunglasses * Items available at the Kia Kima Trading Post 42 visit www.kiakima.com �WHAT NOT TO BRING TO CAMP Personal firearms or other firearms, ammunition, and bows are not allowed in camp: only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp as well. Any such equipment brought to camp must be delivered to the Reservation Director when the unit checks-in. It will be returned when the unit checks out at the end of the week. In addition, no pets of any kind or fireworks are allowed in camp. This is the policy of the Boy Scouts of America. Finally we recommend that items such as radios, MP3 players, electronic games, and other electronic devices not be brought to camp. Summer camp is an outdoor experience, and these items are not appropriate to that experience. TIPS Other than some basic items, different people and units will bring different items with them. A good exercise is to think about your perfect week at camp and bring items that you see in your mental picture. If you want to spend the week fishing don’t forget to bring your rod and tackle box. To help you keep from forgetting those important items, we have a list on the previous page to help you with your packing. ! No pets of any kind or fireworks are allowed in camp. This is BSA policy. visit www.kiakima.com 43 2011 Leaders’ Guide to Summer Camp �CAMP CHEROKEE Shaded areas indicate class times. 2011 Leaders’ Guide to Summer Camp 44 visit www.kiakima.com �CAMP OSAGE Shaded areas indicate class times. visit www.kiakima.com 45 2011 Leaders’ Guide to Summer Camp �CAMPSITE INSPECTION Unit Number This form will be used for the daily campsite inspection. Council Week of Camp Day of the Week: Monday Tuesday Wednesday Thursday Friday Campsite United States Flag ________/5 pts Is it displayed? Is it displayed properly? Unit Identification ________/5 pts Is the unit flag or other appropriate insignia bearing unit numbers easily seen? Tent Appearance Are tents pitched properly? No tent ropes tied to trees, shelters, or other tents. Are all the tents in the campsite consistent in appearance (either all open or all closed)? ________/5 pts Clean Tents Are the tents neat and clean? Is personal gear stored out of the aisles of the tent and food is not in the tent for animals? Are there any clotheslines in the tents? Clean Campsite Area ________/5 pts ________/20 pts Is the campsite area clean? Is there trash in the campsite? Fireguard Chart ________/5 pts The unit’s fireguard chart must be filled out and displayed on the campsite’s bulletin board. Safety Hazards ________/5 pts No hazardous objects in the area; tools are stored properly when not in use. First Aid Kit ________/5 pts Is the unit first aid kit marked and readily accessible for the Scouts? Vehicles No unauthorized vehicles are allowed in the campsite. All authorized vehicles must display a permit. ________/20 pts Recycling ________/15 pts Aluminum cans and plastic sorted Latrine ________/10 pts The latrine must be reasonably clean. Is there adequate paper and soap available? Bonus Points Does the unit have a unique gateway or other camp gadgets that would require Scouts to use their Scoutcraft skills? TOTAL ________/5 pts ________/100 pts 2011 Leaders’ Guide to Summer Camp 46 visit www.kiakima.com �visit www.kiakima.com 47 2011 Leaders’ Guide to Summer Camp �HOW TO GET TO KIA KIMA GPS Coordinates N 36.34450531° W 91.59223171° 2011 Leaders’ Guide to Summer Camp 48 visit www.kiakima.com �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document W elcome to Kia Kima Scout Reservation 2011! Our Summer Camp Planning has been working year round to ensure that we continue to offer the best program in the Southeast for your Scouts. We received many compliments in 2010 on our facilities, camp staff, and variety of programs for Scouts of all ages. We will continue to offer a full slate of merit badges during the day, as well as, our very popular evening programs including “Open Scoutcraft”, Kayaking BSA, free swim, waterslide, Blob and much more. Be sure to check-out our Ozark Venture Base (OVB) programs. These are great for older Scouts and Venture Crews. Our OVB programs rival many of the National High Adventure programs found across the United States. Now is the time to begin preparing for your 2011 camping experience. The information in this guide along with the accompanying Registration Packet will be your key to an exciting and meaningful Summer Camp experience. Digital copies of both publications are available at www.kiakima.com for your convenience. If you have any questions after reading this guide or need any further assistance, please feel free to contact us directly. Please make the Summer Camp Experience available to all of the Scouts in your Unit. We will make Camperships available for those families that need financial assistance. On behalf of the Chickasaw Council and the 2011 Kia Kima Staff, we look forward to seeing you this Summer. Yours in Scouting, Jeremy Palazolo Reservation Director Kia Kima Scout Reservation TAB LE of contents Camp Fees & Campsite Reservations 1 Summer Camp Fee Schedule Campsite Reservation Financial Assistance/Campership 1 2 2 Safety & Registration Procedures 3 Registration Procedures Camp Address 4 5 General Information 6 Check-in Mail & email Check-out 7 11 12 Program Information 13 What To Bring To Camp Merit Badge Information Trailblazers Ozark Venture Base Ozark Ultimate Trek High Ozark Mountain Expedition Lake Ouchita Summer Trek Mountain Man C.O.P.E Twilight Activities Extreme Activities Add-A-Program 13 21 22 23 25 27 29 30 31 32 34 NYLT Order of the Arrow 36 36 Awards & Recognition 37 Honor & Merit Troop 39 Just for Leaders 40 Individual Checklist What Not To Bring To Camp Class Schedules Campsite Inspection Maps visit www.kiakima.com 42 42 43 44 & 45 46 47 & 48 2010 Leader’s Guide to Summer Camp ! Leader’s fees are not due until arrival at camp. Please note the chart below for prorated Leader’s Fees. PREPARING FOR CAMP T he physical facilities of the camp are awaiting the arrival of your unit. Kia Kima Scout Reservation is planning to operate for five weeks of summer camp. Having made your campsite reservation for 2011, you are on your way to a terrific visit at Kia Kima. The camp fee schedule can be found in the table on the bottom of the page. To prepare for this summer, it is necessary for units to make financial commitments to reserve space for each Scout attending. Units are required to make a payment of $40.00 per Scout by April 1st. This will reserve space for these Scouts. Additional Scout campers may be added by sending their $40 deposit and form KKSR2 to the Scout Office. The $40.00 payment will be applied to the total camp fee.This deposit is nonrefundable but may be transferred to other Scouts replacing # of Scouts # of Leaders @ no charge the initial Scout for this event. The next payment of $100 is 2 5 due on May 13th. By using this registration process, we can 3 24 better determine the number of Scouts attending camp from 4 32 each unit, and allow camp staff to adjust their programs ac5 40+ cordingly. Smaller units may be asked to share a campsite Free leader credits will be applied at Check-in. with another unit if the minimum size is not met. SUMMER CAMP FEE SCHEDULE Scouts from Chickasaw Council $210.00 Whitewater Merit Badge $25 per participant Scouts from other Councils $225.00 *COPE $20 per participant Leader’s Fee $110.00 * Mountain Man Rendevous *Ozark Ultimate Trek $30 per participant $50 per participant Please Note: Leader’s fees are prorated based on chart above. Shotgun Shooting $30 per participant Golf Merit Badge $25 per participant *Program fees in these programs apply to adult participants as well as youth. visit www.kiakima.com 1 *Lake Ouachita Summer Trek $50 per participant *High Ozark Mountain Expedition School $50 per participant 2011 Leaders’ Guide to Summer Camp CAMPSITE CAPACITIES CAMPSITE RESERVATION Camp Osage Units attending camp in 2011 may reserve a space for 2012 by placing a deposit on their site prior to leaving camp. Campsites available after August 1st, may be reserved on a first-come, first-served basis. Campsite deposits are refundable until January 1st. After that date, they are not refundable. Troops that withdraw their deposit by January 1st, will receive a deposit refund. Troops that make a reservation, but for some reason do not show, forfeit their $100 deposit. All summer camp correspondence and registration materials should be sent to the Scout Service Center until 5:00 PM on May 28th. Beginning May 30th, all camp correspondence should be sent directly to the camp. The camp office will be open from May 30th until July 15th. Summer camp administration will not be able to be reached at camp before or after these dates. Smaller units may be asked to share a campsite with another unit if the minimum campsite size is not met. SCOUTS NEEDING FINANCIAL ASSISTANCE 1 Bobwhite 24 2 Copperhead 16 3 White Horse 20 4 Broken Bow 42 5 Whispering Rapids 24 6 Turkey Run 18 7 Fox Fire 14 8 Cedar Rock 18 9 Running Deer 44 10 Crazy Wolf 18 11 Talking Turtle 28 12 Yellow Dog 30 13 Dancing Bear 40 14 Tall Pines 38 15 Eagle’s Nest 26 . Cherokee Camperships are available to help Scouts who need financial assistance. The unit leader must make a request in writing by filling out a campership request for Kia Kima. All guidelines for campership applications can be found at www.chickasaw.org. The deadline for camperships is April 1st. The amount of the Campership will be based upon family income. The Scout’s family, unit, and chartered organization should pool their resources first, with a campership request to meet the balance. Each unit receiving a campership will receive a credit voucher that is redeemable at the Office or at Camp. It is necessary to have the voucher on hand in order to receive credit. 2011 Leaders’ Guide to Summer Camp Capacity 2 Capacity 1 Ghost Drum 20 2 Big Foot 24 3 Whipporhwhill 18 4 Dry Bones 36 5 Arrowhead 18 6 Hoot Owl 24 7 Rocky Top 16 8 Flintstone 24 9 Long Knife 16 10 Blackjack 40 visit www.kiakima.com SAFETY & REGISTRATION A ll Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. The Boy Scouts of America require a Medical Form for all Scouts and leaders. The examination must be performed by a licensed health care provider--physician (MD, DO), nurse practitioner or physician’s assistant. These forms are available through the Scout Service Center or at www.kiakima.com. Please use the most current versions of this form. Contact your District Executive if you have any questions. Each Scout and leader will have a health re-check after his or her arrival. The unit’s medical forms will be kept on file with the camp’s health officer. They will be returned to the unit leader at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Parts A and C) is required. Please make arrangements for physical examinations to be completed before arrival at summer camp. Any Scout or leader who do not have a completed health form – including examination – will be restricted from all camp activities until a proper examination has been given. REQUIRED MEDICAL FORMS ! The Boy Scouts of America require that Parts A, B, and C of the “Annual Health and Medical Record” be completed before attending camp. All Scouts and leaders are required to have a physical examination before camp and complete the appropriate medical form. Do not bring original medical forms. (Please bring copies in a 3-ring binder. This will be returned at check-out) Scouts & leaders must have Parts A, B, and C completed of the “Annual Health and Medical Record” Forms are available at www.kiakima.com visit www.kiakima.com 3 2011 Leaders’ Guide to Summer Camp IN CASE OF AN EMERGENCY A qualified individual is on duty in the Health Lodge 24 hours a day. In the unlikely event of serious illness or injury to a Scout, he or she will be taken to a nearby hospital. The Health Lodge is available to store and administer prescription medicines as directed by the Scout’s personal physician and parents. No prescription medication will be paid for by the camp or the Chickasaw Council. Normal insurance filing procedures will apply. Camp Emergency procedures will be covered at the opening leaders’ meeting. REGISTRATION Our goal is to make the registration process as painless as possible. The Registration Packet that accompanies this guide contains all the required forms and detailed instructions for completing each step. Lead- ers will note that the registration process is divided into 5 major steps. For your convenience, the forms required for each step have a corresponding number and are available at www.kiakima.com. If, after reviewing the Leaders Guide to summer camp, you still have questions, additional help can be found at the camp website, www.kiakima.com. This site contains additional registration tips and last minute updates regarding summer camp. 1 Step 1 ! Registration forms are available in the registration packet at www.kiakima.com and the forms required for each step have a corresponding number. CAMP APPLICATION This is the first step of the registration process. Submit the Camp application (KKSR 1) with your campsite preference. Also include the estimated number of boys you plan to bring. Submit this form, along with a $100 campsite deposit, to the Scout Service Center any time after August 1st. Keep in mind; some campsites may already be reserved. ! Please ensure that all registration forms are filled out completely! 2011 Leaders’ Guide to Summer Camp 4 visit www.kiakima.com you to camp. Do not mail this form: have them ready at check-in. Also, when you check in at the AdminisThe second step of the registration tration Building, we will update schedules, settle any process is a Unit Count that indicates the number of remaining balances and complete any remaining paScouts from your unit attending camp. Complete the perwork. Unit Count Form (KKSR 2) and return it to the Scout Service Center no later than April 2st. This form should be submitted with a $40 deposit per Scout. This fee is transferable but not refundable. Upon submitting this form, your unit will be emailed a username ONFIRMATION HANGES and password to log into our online registration sysWhen registering online for classes, please save tem. Registration for classes is on a first-come, firstyour confirmation. If a schedule change takes place, served basis, so register early. Form KKSR 2B is you will be notified from our administrative staff prior included for your convenience if you are unable to your arrival at camp. to access the online system. For your convenience there are computer terminals available at the Scout Office. Please ensure that all adults and youth are entered in the regisREGISTRATION FORM tration system. This is the third summer camp payment. Please submit the Registration Form (KKSR 3) and return them with $100 per Scout by May 13th. Please submit t-shirt sizes for adults and youth ORRESPONDENCE registered. T-Shirt orders may be submitted online or by written form. Please submit either one or All summer camp correspondence and registhe other but not both. tration materials should be sent to the Scout Service Center until May 28th. After May 28th, the summer camp operation will be moved to the camp facility so all correspondence should be sent directly to camp. FINAL FINANCIAL FORM In order to assure that your paperwork arrives at the The final payment includes the balance proper location, please of the camp fee, leaders fees, and special program follow this step. The SUMMER CAMP fees. This may be paid at check-in after arriving at addresses for both loADDRESSES camp on Sunday, or you may send it before you ar- cations are listed in the Before May 31st rive. Complete the Final Financial Form (KKSR4) table on this page. Chickasaw Council, BSA and send it to the camp address. This form is a sum171 South Hollywood mary of all financial transactions and should be the last Memphis, Tennessee 38112 (901) 327-4193 payment in the registration process. Do not send this Fax: (901) 327-2010 Kia Kima form, payment, or any registration materials less than GPS Coordinates two weeks prior to your arrival at camp. After May 31st Step 2 UNIT COUNT FORM C &C Step 3 C Step 4 N 36.34450531° W 91.59223171° CHECK - IN Step 5 The registration process is completed when you check in on Sunday after arriving at Camp. If you conducted your swim checks prior to camp, bring the optional Swim Check Form (KKSR 5) with visit www.kiakima.com 5 Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 (870) 257-4935 Fax: (870) 257-4714 email: director@kiakima.com 2011 Leaders’ Guide to Summer Camp ! It is recommended that each unit bring insect and tick repellent. Certain brands containing Permethrin or DEET will provide adequate tick protection. GENERAL INFORMATION K ia Kima is known for providing a quality program, but often times the accommodations are what make a week at summer camp comfortable and enjoyable. While we are not a five-star hotel, we strive to make each troop’s visit an enjoyable one. week. Unit vehicles will be permitted into campsites during check-in and check-out, for the purpose of loading and unloading. While driving in camp, please observe our speed limit of 15 miles per hour. DANGEROUS WILDLIFE Kia Kima is a Wilderness setting. While visiting the out-of-doors, it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. Below is a list of a few tips to keep you comfortable at camp. TRANSPORTATION & PARKING Each unit is responsible for the safe transportation of its members to and from camp. Make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer – whether it is covered or uncovered— is against national BSA policy. Units visiting Kia Kima from other councils are responsible for obtaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is next to the Administration Building. Vehicles are not to be parked in the campsite during the week. Units are encouraged to leave a trailer in the campsite in order to store gear. A locking box is recommended to provide a place to secure and safeguard gear. To keep traffic in camp to a minimum, only camp vehicles will be allowed into camp during the 2011 Leaders’ Guide to Summer Camp A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily (tick bites treated within 12 hours rarely have any long-term effects). 6 visit www.kiakima.com CHECK-IN Units should plan to arrive at camp beginning at 1:00 PM and no later than 3:00 PM on Sunday. Please check in at the Camp Osage Administration Building. The camp is closed between noon on Saturday and noon on Sunday and there will be no one available to handle early arrivals. Upon arrival, your unit will be greeted by a member of the camp administrative staff. The unit leader should have the unit’s medical forms and a written explanation for any boy who needs special medical treatment. A Camp Guide will be assigned to the unit through the check-in process. The guide and the unit leader will take the unit to the Health Check area. The leader will bring the medical forms and, if swim checks were completed prior to camp, the Swim Check Form (KKSR 5). Everyone — youth and adult — must have a current health form. The re-check is to make sure no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health re-check will be going on at the same time the unit leader is registering, so it is encouraged that all Scouts arrive in camp at the same time. Make sure an assistant leader has the medical forms during this time to eliminate confusion at med-checks. The guide will take the unit to its campsite. All personal and unit equipment will be unloaded and vehicles returned to their parking areas. The Camp Guide will then take inventory of all equipment in the campsite if applicable. If any equipment is missing or damaged the Camp Guide will note it and report it. The unit leaders with the Camp Guides should check each tent for damage. Any damage found at the end of the week will be assessed to the troop. Tears in tents visit www.kiakima.com will be assessed a fee of $15 per inch. Multiple tears or tears over three inches are considered un-repairable and may result in the unit replacing the damaged tent. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to arriving at camp will then change into their swim trunks and head to the waterfront for their swim test. All persons who will use the swimming area, boating area, or river must have a swim check. No Exceptions! ! ! Plan to arrive between 1:00 PM and 3:00 PM on Sunday CHECK-IN AT A GLANCE Schedule 1:00-3:00 PM 5:45 6:00 8:30 Arrive at Camp First Assembly Dinner Campfire Step-by-Step 1. Paperwork - the unit leader and assistant report to the Administration Building with all the unit’s registration forms, money, and medical forms. Here you will meet your Camp Guide who will guide you through the check-in procedure. 2. Health Recheck - Your Camp Guide and assistant leader will take the rest of the unit to the Health Check area while the unit leader finishes the paperwork. 3. Unit Photographs - Upon Arrival, the unit has the opportunity to have a picture taken for free. Additional photos may be purchased for $5 each. 4. Campsite - Your Camp Guide will take you to your campsite where you can unload gear and prepare for the camp tour. 5. Camp Tour - There are two required stops on the tour, the Aquatics Area (for swim checks and safety procedures) and the Dining Hall or Commissary. 6. Supper - Scouts & leaders wear the BSA Field Uniforms. 7. Leaders’ Meeting - The unit leader and Senior Patrol Leader need to attend the Leaders’ Meeting after dinner. 8. Campfire - Your unit gets to meet the Kia Kima staff at the Opening Campfire. Everyone should wear their BSA Field Uniform 7 2011 Leaders’ Guide to Summer Camp EXPRESS CHECK-IN The administrative staff will designate an express check-in location for those units that have correctly completed all paperwork prior to camp. Units with proper paperwork will be able to utilize this service. Correct paperwork includes the following: 1. Summer Camp Application submitted and reservation confirmed 2. $40 per boy deposit submitted with the proper form (KKSR 2) 3. Online registration completed and includes adults attending 4. $100 per boy deposit and T-shirt pre-order form is submitted with KKSR 3 or online. When submitting T-shirt orders, please do so online or on the written form -- not both. VESPERS & CHAPEL Vespers is a short fellowship service held on Wednesday evenings. Vespers is held at the chapel and everyone is encouraged to attend. Members of the staff will conduct vespers, with assistance of visiting clergy. Scouts and units may volunteer to assist with or run vespers during the week. Scouts who are working on their religious awards are especially encouraged to do so. UNIT PHOTOGRAPHS Units will have an opportunity to have a group picture made during their check-in process. Each unit that chooses to participate will receive one complimentary 8X10 group photo of their unit. Additional photos will be available at $5.00 each. This option is only available on Sunday as it takes time to get the photos processed and back to your unit by the end of the week. Please be prepared with either BSA Field Uniform or Class B uniforms for your check-in photo. FLAG CEREMONIES The camp will assemble for the flag ceremonies in the morning and evening. Scouts and leaders are expected to attend the evening flag ceremony in full BSA Field Uniform. Troops are asked to assist with flag ceremonies and blessing the meals. COMMISSIONER SERVICE After your Camp Guide finishes helping you check in, you probably won’t see them in your campsite again until you check out on Saturday morning. That’s okay, because we have staff members with the full time job of taking care of your needs during the week. The staff member is your Commissioner. The commissioner staff will stop by your campsite each morning to visit with leaders in the site. They will make sure you have all the supplies you need. If there is something broken or missing in your site, they will see that it is taken care of. 2011 Leaders’ Guide to Summer Camp 8 visit www.kiakima.com ! Units should have at least one leader present at each leaders’ meeting. LEADERS’ MEETINGS A meeting of all Leaders and Senior Patrol Leaders will be held after the evening meal on Sunday. At this meeting members of the camp staff will give an overview of camp policies, procedures, and special program activities that will be offered during the week. Also, this is an opportunity to have questions answered about your troop’s week at camp. In addition, a brief Leaders’ Meeting will be held each morning after breakfast. At this meeting, unit leaders will get the opportunity to ask questions, get any updates on special events going on in camp, and the daily newsletter will be distributed. TRADING POST Kia Kima operates two modern and efficient Trading Posts. Our Trading Posts stock many items that are related to the Scout’s merit badges. In addition to crafts, the Trading Post also stocks concession items. Some of the items stocked are: Camp Ball Caps, Writing Paper, Craft Kits, Pocket Knives, Postcards, Slush Puppies, Pizza, Ice Cream, Folding Chairs, Batteries, and Camp Patches. Most Scouts will spend on the average of $40-$60 in the trading post. This will generally pay for merit badge materials and a few snacks throughout the week. Please budget accordingly! Kia Kima has no ATM, so please be sure your Scouts bring enough cash. VISITORS LEADERSHIP IN CAMP ! Leader’s Fees are due upon arrival at camp. All units are required to have at least two adult leaders in camp at all times. This policy is required by the Boy Scouts of America. All leaders must be registered members of the Boy Scouts and meet membership qualifications. The unit leader must be at least 21 years of age and any additional leadership must be 18 or older. Leader’s fees are $110 per week. This covers the cost of their food at camp. As an added incentive, you will receive two leaders free if you bring a minimum of 5 boys. Free leader credits will be applied at check-in so keep this in mind as you calculate your camp fees.The following table is used when calculating leaders fees: # of Scouts 5 24 32 40+ # of Leaders @ no charge 2 3 4 5 Free leader credits will be applied at Check-in. visit www.kiakima.com 9 Visitor’s night at camp is Friday evening. At this time, parents will have the opportunity to eat with their children in the dining hall and attend the closing campfire. Visitors should not plan to arrive before 5:00 PM, as Scouts will be involved in merit badge sessions. The Campfire will conclude around 9:30 PM so visitors should plan to leave shortly thereafter so Scouts and Leaders can get a good night’s sleep. The Program Director will be asking for a head count of the amount of visitors at the Friday Leaders’ meeting. This will give us an estimate of the amount of food to prepare. The cost of the Friday evening meal is $5.00 for adults, and $3.00 for children under the age of 12. Kids under age six eat free. Visitors may purchase meal tickets from the Program Office as they enter camp. All visitors must possess a visitor’s wristband in order to eat. Visitors at any time other than Friday should make prior arrangements with the Camp Director. There are no facilities at Kia Kima to allow visitors to stay overnight. 2011 Leaders’ Guide to Summer Camp CAMP OSAGE Since 1964, Camp Osage (originally the main camp) has been welcoming Scouts to the banks of the South Fork River. Camp Osage is the larger of the camps at Kia Kima Scout Reservation with 15 unique campsites to choose from. At Camp Osage, a unit will find traditional, though exceptional, camp programs including nature, ecology, athletics, Life to Eagle, scoutcraft, handicrafts, shooting sports, the Trailblazer 1st year program, and aquatics. All aquatic activities, including swimming and boating, are held at the Osage beach on the South Fork River. ! Each unit provides a waiter for each table to clean up after meals. CAMP CHEROKEE Camp Cherokee was established in 1965 as an “outpost camp”. Though creature comforts do exist at Cherokee, units still enjoy the “rustic” setting and “village like” atmosphere. Camp Cherokee has programs similar to that of Osage with the major difference being food service. Scouts and leaders alike enjoy preparing their own meals in their campsite according to their own tastes. Scouts pick up pre-packaged food from our commissary and cook it in accordance to our menu preparation book. This book is provided to units prior to camp so additional spices and secret ingredients can be procured prior to arrival. The Aquatics program at Camp Cherokee provides Scouts an opportunity to experience the thrills of small boat sailing, lifesaving, motorboating, canoeing, swimming and BSA Lifeguard. FOOD SERVICE -CAMP OSAGE Scouts attending Camp Osage eat in the camp’s dining hall. Meals are provided in a modified cafeteria-style fashion. A well-balanced menu has been designed to please both youth and adults. Units eat together. Each unit provides a waiter for each table to clean up after meals. The waiter system will be explained at camp but should be rotated daily. Visitors desiring to eat in the dining hall should make arrangements in advance. Visitors should plan to eat with their units at the assigned times. Visitor meal fees are $5.00 for adults and $3.00 for children ages 6-12. Children under 6 eat free. 2011 Leaders’ Guide to Summer Camp 10 visit www.kiakima.com ! The camp administration building is a “hot spot” for high-speed wireless internet. WIRELESS INTERNET The camp administration building is a “hot spot” for high-speed wireless internet. A signal is generally available within 100 yards of the building for those leaders wishing to take advantage of this service. We are currently working to expand our wireless internet service to additional areas of camp. A bank of computers is also located in the administration building for use of the leaders. MAIL FACILITIES FOR THE PHYSICALLY CHALLENGED Site #13, Dancing Bear, is a barrier free site at Camp Osage. It will accommodate up to 40 physically challenged Scouts and adult leaders. It is conveniently located near the Central Shower House. Units with special-needs Scouts are given priority in reserving this site. NOTE-Other units may reserve the site but may be relocated without notice if a need arises. All outgoing mail may be placed in the mailbox inside the Administration Building. Mail will be taken to the Post Office in town daily. Incoming mail will be available only to unit leaders after 1:30 PM. All mail sent to Kia Kima should follow the format outlined in the table on the right side of this page. Parents are encouraged to write their children while they are at camp. Please remember the mail takes time. Letters mailed after Wednesday will not arrive in time. All mail received after the unit has checked out will be returned to the sender. NOTE: Due to the high volume of campers, we are no longer able to support the camper email program. Please use the US Postal Service or private email accounts. visit www.kiakima.com ! Kia Kima Scout Reservation Unit # and Scout’s Name 629 Kia Kima Trail Hardy, Arkansas 72542 11 2011 Leaders’ Guide to Summer Camp CHECK-OUT The check-out procedure will begin on Saturday, and should be completed before 10:00A.M. Any unit with special check-out considerations should make plans through their Camp Commissioner. After breakfast the unit will return — with their Camp Guide — to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The camp guide and unit leader will conduct another inventory to make sure that no equipment has been damaged or misplaced. The camp guide will also inspect the site to ensure that it is clean. CHECK-OUT AT A GLANCE Schedule 7:00 Reveille 7:10 Waiter’s Call 7:20 Assembly 7:30 Breakfast After Return to campsite & prepare for departure Step-by-Step: 1. Pick up merit badge paperwork from breakfast, go through each item thoroughly before leaving camp. It is very difficult to verify merit badge completion once you leave camp. It is nearly impossible to correct discrepancies once camp is over. 2. Campsite - Return to your campsite with your Camp Guide. Pack up your gear and clean the site one last time. 3. Trash - Bag up all trash and take it to the camp dumpster. 4 . Troop Issue - Return any camp equipment you may have used to the Troop Issue and stop by the Trading Post to pick up last minute items. 5. Administration Building - Before leaving camp, stop at the Administration Building to take care of any last minute paperwork, settle any debts, turn in evaluation forms, and check-out of camp. ! Please plan your checkout no later than 10:00 AM. Staff must prepare campsites for Sunday check-in. 2011 Leaders’ Guide to Summer Camp 12 visit www.kiakima.com MERIT BADGE PROGRAMS M ost merit badges can be completed at camp; however, because of time requirements, special projects, or other considerations, some merit badges require prerequisites or special skill levels. Merit Badges are listed by program area with a short description of each badge including any requirements that may or must be completed at home, and the prerequisites (if any) for the badge. There are also a few helpful tips on what to bring. Please note that some badges are taught at only one of the two camps. They are noted with the appropriate icon. We are constantly looking for skilled instructors of merit badges. If any unit leader possesses a skill that he would like to teach at camp, feel free to call us. We can put you on the schedule for that week! Please note that each camp offers programs independently of the other. Some badges offered at Cherokee are not offered at Osage. KEY TO PROGRAM ICONS The following icons are used in the Program Information section to help you easily identify which sessions are most appropriate for which Scouts. Be sure to read the program description for details about that particular program. One hour session Two hour session Three hour session All day program Recommended for all Scouts Recommended for younger Scouts Recommended for older Scouts visit www.kiakima.com Merit Badge required for Eagle Written material required Program fee or material cost Indicates requirements that must be completed at home; they cannot be completed at camp Indicates requirements that may be completed before coming to camp to allow more time for additional activities Indicates a prerequisite for this program 13 Taught in conjunction with another Merit Badge Camp Cherokee Camp Osage Both Camps 2011 Leaders’ Guide to Summer Camp AQUATICS AREA Whitewater Swimming This badge is required for Eagle (with alternates), and is required to take any other Aquatics merit badge. It is a good entrylevel Aquatics merit badge. Bring long pants, a long-sleeved button down shirt, and shoes that can get wet. This merit badge should not be considered for nonswimmers or beginners. Scouts should know how to swim well before taking this badge. It is highly recommended that CPR instruction (requirement 2) be completed prior to camp. BSA Lifeguard This is a rigorous program that certifies a Scout to be a Lifeguard. Scouts are required to spend all of their time in the Aquatics area. Physical strength, stamina, and a great deal of written work are required. Bring long pants, a long-sleeved buttoned down shirt along with shoes that can get wet. This program is recommended only for older Scouts and strong swimmers. It is highly-recommended that the CPR instruction be completed prior to camp. Bring a copy of your current CPR card to assist in completing the paper work. Adults are welcome to participate in the BSA Lifeguard program. Lifesaving This badge is required for Eagle (with alternate), and is a two-hour session. It is a challenging merit badge that requires physical strength and stamina. Bring long pants, long-sleeved button down shirt, and shoes that can get wet. It is recommended that CPR Instruction (requirement 13b) be completed prior to camp. 2011 Leaders’ Guide to Summer Camp Experience the thrills of running class II whitewater in a kayak. Scouts will learn the essentials of whitewater kayaking on the South Fork River. The highlight of the week will be a Thursday trip to the Spring River. This class is limited to 6 participants. Participants must be at least 13 years of age and pass the BSA swimmers test. Mile Swim This is not a merit badge, but allows Scouts to earn the Mile Swim badge. Scouts are required to swim an increasing amount each day during practice building up to a mile. The Mile Swim generally takes place on Saturday morning. Rowing This is a one-hour session. Physical strength and stamina required. The skills are more difficult to master than in Canoeing. It is highly recommended that CPR instruction (requirement 2) be completed prior to camp. Canoeing This is a two-hour session. Good physical strength and stamina are required. This is a good merit badge to introduce boating; it is more fun and less difficult than rowing. It is recommended that the CPR instruction (requirement 2) be completed before camp. Swimming Instruction This session is for Scouts in the Non-Swimmer and Beginner ability groups. The instruction will work to improve their swimming skills and aim toward advancing to the next ability group. The Beginner’s test completes requirement 7 for Second Class, and the Swimmer’s test completes requirement 9 for First Class. 14 visit www.kiakima.com Motorboating This is a one hour merit badge. Scouts will learn the proper technique for operating a motor boat, dropping anchors, fueling and much more. Recommended for 2nd year campers. It is recommended that the CPR instruction (requirement 1b) be completed before camp. Small Boat Sailing niques through the use of clay and plaster. There will be a $5.00 fee for materials payable at check-in. This This badge will teach Scouts the skills necessary to rig is taught in conjunction with Art Merit Badge. sails and launch a sailing vessel. Scouts will learn knots and other skills needed to safely sail. It is recommended Wood Carving that the CPR instruction (requirement 1b) be completed before camp. This merit badge is not recommended for first-year Scouts. There is a small cost for materials needed from the Trading Post. Knives are available for Scouts to use or Scouts may use their personal carving knives. Personal knives should be sharp and pocket knives are highly discouraged. Basketry Each Scout will learn to weave his own basket and make one that he can take home. This is an excellent merit badge for young Scouts. There is a small cost for basket materials needed from the Trading Post. HANDICRAFTS AREA Art & Sculpture Textiles Scouts in this session should have some drawing or artistic experience. There is a lot of freedom in choosing medium and subjects for artwork. Art requirement 4 must be completed before coming to camp. Art will be combined with Sculpture Merit Badge. Scouts will learn basic sculpting and molding tech- visit www.kiakima.com 15 Scouts will learn the process for making cloth and the differences in types of fiber samples. Jobs in the textile industry are also discussed. This merit badge is excellent for younger Scouts. 2011 Leaders’ Guide to Summer Camp Leatherwork and how soil plays an important role in environmental protection. There is some written material for this badge This is another good badge for young Scouts. There is a small and a conservation project is also required. cost for materials available at the Trading Post. Requirement 3 Scouts should bring old shoes to wear in the creek. may be done before coming to camp. Indian Lore Chemistry This badge is recommended for all Scouts. There is a small cost for materials available at the Trading Post. This merit badge will involve the study of various American Indian tribes. Requirement 1 may be completed before coming to camp. ECO-CON AREA This session explores the chemical aspects of the environment through laboratory work and interactive discussions. Because of the nature of this merit badge, it is recommended for older Scouts. This merit badge will be limited to the first twelve Scouts. Fly Fishing/Fishing Reptile & Amphibian Study This badge requires drawing and night observation (frog hunt). Scouts must keep a reptile or amphibian for at least one month to complete this badge. This (requirement 8) must be done outside of camp. This merit badge is not recommended for Scouts who are very afraid of snakes, although the instruction may lessen these fears. Fish & Wildlife Management/ Soil & Water Conservation Scouts will be instructed in the use of a rod and reel and a fly rod. Scouts will also get the opportunity to tie their own flies and lures. These two badges will be taught in conjunction with each other. Environmental Science This badge is required for Eagle and is a twoScouts will learn to conserve and manage the world’s natural hour session. It requires daily hikes, field notes, and experiments. There resources. Scouts is a great deal of written matetaking these merit rial, but some of it (Requirebadges will learn ments 1 and 4) can be comabout the importance pleted before coming to camp. water plays in our Younger Scouts are discourenvironment. They will aged from taking this badge. also do an in depth study on the conservation of soil 2011 Leaders’ Guide to Summer Camp 16 visit www.kiakima.com Nature/Forestry more than two of these badges at a time. Most of the badges require prior preparation or bringing materials from home. All of these sessions require written material. Scouts need to bring a standard notebook, pencil, and pen. Nature is an excellent introductory merit badge to the Nature area. It requires some hiking, and observation. Forestry reCommunications/Public Speaking quires a leaf collection and a report. Scouts need a notebook and adhesive tape for mounting the leaf collection. (Requirement 1) These two badges will be taught in conjunction with each other. This is a 2-hour badge and is Eagle required. Scouts will learn basic communication skills needed in today’s society. As an added boGeology nus, Public Speaking will be taught in conjuntion. Communications requirements 5, 7 and 8 may be completed before camp. This badge teaches how rock and mineral formations are created. Scouts will also learn about fossils, faults, soil and stream erosion. Space Exploration Scouts have the opportunity to construct, launch and recover a model rocket. There is a small cost for the rocket kits. A couple of drawings are required which involve some creativity. These (Requirements 2 and 5b) may be done before coming to camp. Citizenship in the World Weather This is a 2-hour badge and is Eagle required. Scouts will build a weather instrument and use it to track the Scouts will learn about diplomacy, international weather during the week. This badge covers a lot of material. trade, and foreign relations. An interest or background in weather is helpful. Requirements 8, and 9 may be completed before coming to camp. Citizenship in the Nation LIFE TO EAGLE The Life to Eagle area is an intensive program focused on some of the most difficult Eagle required merit badges. Scouts may complete as many requirements as is feasible over the course of the week. However, some requirements will need to be completed at home. As these Eagle required badges are quite involved, it would not be advisable for Scouts to take visit www.kiakima.com 17 This is an Eagle required badge. Scouts will learn about the U.S. Constitution and Bill of Rights. Scouts will also have the opportunity to contact their senator to share personal views on an issue. Scouts will go on a field trip to complete requirement 2a. 2011 Leaders’ Guide to Summer Camp Geocaching SCOUTCRAFT New Merit Badge! Scouts will be introduced to the growing sport of geocaching. Geocaching is a modern form of treasure hunting. They will be using GPS’s to hide and find hidScouts will be taught the basic skills of both front den caches around camp. Backpacking/Hiking and back country camping. They will be taught the importance of Leave No Trace. Scouts are welcome to bring some of their own gear, but it is not required. Requirements 4b, 5e, 7, 8d and (One Class-Two Merit Badges)This is recommended for 9 may be done before or after coming to camp. older Scouts who are interested in high adventure. This is a three hour course. Scouts will be out and about most of the Fire Safety day learning about techniques, gear, Leave No Trace and trail maintenance. Camping Pioneering This merit badge is recommended for all Scouts. They will learn about fire prevention in the home and create a protection plan for their family. This is an informative badge with lots of hands on, This merit badge requires that you complete a pioneering project. Scouts should be familiar with knots, lashings, and and includes a visit to a local fire station. Requirement 11 may be done prior to camp. splices. Requirement 2a outlines pre-requisites. Orienteering Emergency Preparedness Scouts will learn how to Recognize, Prevent, Lost in the woods? No problem. This badge teaches you Prepare for and Respond to a wide variety of how to use a map and compass. Scouts will have an inemergency situations. They will need to bring pen depth look at topographical maps as well as GPS systems. and paper with them to class. First Aid Merit First Aid Badge is a prerequisite. Requirements 2c, 8c have to be done at home because they involve the Scout’s family. Scouts will learn what to do first when a medical emergency strikes. They should come with pen and paper so they can take notes about skills such as splints, bandages and CPR. They should come with a serious attitude because the skills they learn here might save someone’s life. Wilderness Survival This merit badge requires an overnight camping trip. Requirement 5 requires putting together a personal survival kit. This may be done before coming to camp. Scouts should bring these materials to camp. 2011 Leaders’ Guide to Summer Camp 18 visit www.kiakima.com SHOOTING SPORTS Each Scout taking Rifle Shooting should have a distance of at least 13 inches between the tip of his thumb and the top of his arm. ! Free Shoot will be available to all Scouts during Twilight Activities Monday, Tuesday and Thursday nights. Archery Rifle Shooting Scouts receive experience shooting on recurve bows. It is fun and challenging. The Scouts get to make an arrow and a bow string. Each session is limited to 16 Scouts. Scouts must be at least second year campers. Shooting experience is highly recommended, and this merit badge requires a lot of time to qualify. Scouts should be at least 13 years of age or second year campers and have the strength and size to manage a 10-pound target rifle. As a means of determining this, the Scout should have a distance of at least 13 inches between the tip of his thumb and the top of his upper arm as shown above. Each session is limited to 16 Scouts. Shotgun Shooting This program will teach Scouts the basics of handling and shooting a shotgun as well as safety precautions for firearms. They will have the chance to shoot both skeet and trap as well as practice to sharpen their skills. Scouts must be at least 14 years of age to take this merit badge. Each session is limited to 12 Scouts. visit www.kiakima.com 19 2011 Leaders’ Guide to Summer Camp SPORTS AREA Golf In this program you will learn all about this challenging sport, including USGA rules, golf etiquette, history, proper grip, stance and swing. You will practice your swing and shots on the driving range. You will play a round of golf on a beautiful Cherokee Village golf course. A local golf instructor will give personal instruction and coaching. Participants can complete MOST of the requirements for Golf merit badge. You can bring your own clubs or use ours! Athletics Personal Fitness In this merit badge you will learn about sports training, officiating and all aspects of sportsmanship. This badge requires a considerable amount of physical exertion. Scouts will need to complete a battery of jumps, swims, pull-ups, push-ups, basketball throws, etc. This required badge will give Scouts the opportunity to develop a fitness plan that they must maintain for 12 weeks. Scouts will also learn about different diseases related to lack of fitness and nutrition and learn different methods to help prevent them. Some requirements may conflict with certain religious views. Please review the requirements of this badge before enrolling. Climbing Scouts will learn the skills of climbing rappelling, and belaying. They will have many opportunities to practice these throughout the week on our 60ft climbing tower. And if that isn’t enough, on Friday, they will go off site and get to climb on some real rock faces! 2011 Leaders’ Guide to Summer Camp 20 visit www.kiakima.com TRAILBLAZERS ! If there is something that we don’t offer, suggest it and we will try our best to find the supplies and offer it , if not the next day the next year. T he Trailblazer program is a three-hour program designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. Each Scout will receive credit for the rank advancement requirements that he completes at camp. How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. Requirements that they may accomplish at camp include: Tenderfoot-4a, 4b, 5, 6, 7, 9, 11, 12a, 12b Second Class-1a, 2, 3c, 3d, 3e, 3f, 6, 7a, 7c First Class-1, 6, 7a, 7b, 8a, 8b, 8c • • • Twilight Opportunities: • Open Scoutcraft - (Monday and Tuesday 7:00 -8:30 PM and Friday 9:00 AM -Noon) – the Scoutcraft and Trailblazer staff will open up the Scoutcraft area for anyone who wants to come back and complete something they missed during a class, or have fun doing something we did in class over again ( i.e. chop wood, build fires lashings etc.). Scouts can also take advantage of this time to finish some requirements that aren’t offered in the visit www.kiakima.com 21 • Trailblazer program. This is open to all Scouts! So everyone is welcome to come down and have fun! Compass Course- The Trailblazer staff will have a 1 mile compass course prepared so that Scouts can complete First Class Requirement 2. Scout leaders will be given the key and are encouraged to assist Scouts with this requirement. This requirement must be completed during a Scout’s free time. Camp Gadget- Pioneering spars and rope will be made available during Open Scoutcraft so any Scout can come into Scoutcraft and finish First Class requirement 7c. Scouts may also build a project in their campsite under their Scoutmaster’s guidance. Water Rescue- Second Class requirement 7b and First Class requirement 9c (demonstrate line rescue) will be offered Monday evening at the waterfront. All Scouts needing this requirement are invited to participate and get signed off whether they are in Trailblazers or not. Scouts must be able to pass the BSA Beginner Swim Test. Civic Leader – We will invite local civic leaders to camp to fulfill Requirement 5 of the First Class rank. More details will be announced at camp when local leaders can verify their schedules. 2011 Leaders’ Guide to Summer Camp High Adventure T (L.O.S.T.). All participants in the L.O.S.T. and O.U.T programs will be housed at a separate base camp location from their Scouting unit. Participants may be co-ed, as long as all participants are registered members of a Boy Scout Troop or Venturing Crew. If a Venturing Crew brings female members, a female adult leader must participate. Ozark Venture Base programs will provide food, cooking gear, and other group equipment. Please explore this next section of the Leaders’ Guide as it lists details regarding each program. Participants are responsible for all personal gear, including tents. (Detailed gear lists are available on the following pages for those participating in the O.V.B. programs). he need to keep older Scouts coming back to summer camp has long been recognized and the Ozark Adventure Base (OVB) has been designed to meet that need. Whether you are in an older Boy Scout Troop Patrol or a co-ed Venture Crew, the Ozark Venture Base has something that meets your needs. Scouts participating in the OVB programs must be at least 13 years of age and have achieved the rank of First Class by January 1st. Pre-registration for these programs is mandatory. OVB programs include: Mountain Man, Ozark Ultimate Trek(O.U.T.), COPE, High Ozark Mountain Expedition (H.O.M.E.) and Lake Ouchita Summer Trek 2011 Leaders’ Guide to Summer Camp 22 visit www.kiakima.com OZARK ULTIMATE TREK O.U.T. O U.T. is the perfect combination of thrills and challenges from rock climbing,GPS navigation, hiking, and mountain biking, to caving, white water kayaking, and swift water rescue. Each crew that participates will go through 1-2 days of each program depending on the time frame. Scouts will have an opportunity to visit many of the back areas of the Syllamo Wilderness area. Crews will spend an entire day riding and learning about proper mountain biking techniques. The Syllamo Bike trail offers Scouts the opportunity to bike over 30 miles of trails with varying degrees of difficulty. Scouts participating in this program are encouraged to bring their own mountain bikes. Kia Kima does have a supply of mountain bikes for those Scouts that do not own one or are not able to transport it to camp. After you drop your bikes at a designated location, you will pick up your packs for an 8 mile backpacking trek. While on the trail you will learn all the skills necessary to hike in the wilderness and “leave no trace”. Many campers have described the Syllamore Mountain area as resembling a “Mini Philmont”. With its high ridges and breathtaking views, its sure to make for an inspiring trek. When you get tired of hiking all day, prepare to get wet. After a little instruction, you will be ready to head for the Spring River. Don’t worry, you’re not going there just to sight see. You will paddle the Class II white water in a kayak. Our instructors will teach you the “ins and outs” of manning your own your own whitewater kayak. While on A FEW HELPFUL TIPS OF WHAT TO BRING ON YOUR O.U.T. ADVENTURE.......         Backpack suitable for a 10-mile hike Backpack tent (1/2 for the total amount of individuals going per unit) Sleeping Bag 2 Water bottles of water or hydration bag Long pants Hiking boots Insect repellent (containing DEET or Permethrin) Individual mess kit or frisbee w/knife, fork & spoon visit www.kiakima.com 23       Flashlight or other portable lighting source Sunscreen Water shoes, aqua socks or old sneakers If you have a backpack stove (bring it-though not required) Raincoat or poncho Hat or cap 2011 Leaders’ Guide to Summer Camp the trip, you will learn about “reading” whitewater, river rescue techniques, surfing, throwing ropes, and much more. Boy Scouts participating will complete all requirements for Kayak BSA and White Water Merit Badge. After a long day on the river, you will return to camp for an evening of climbing instruction. This will prepare you for the full day of rock climbing that lies ahead. We have searched and found many local areas that contain climbing faces from 30-80 feet. After a week like this, we decided that you need a little time to cool off. Well, it’s not time to relax in the air conditioning just yet. You will get the opportunity to join us in some of the ! Scouts and adults participating in the O.U.T. Program should be in good physical shape. coolest caves in Arkansas. Caving may be done as an evening activity or a day trip depending upon time frames and schedules. Many of the evening activities in the OUT program will focus Scouts and Venturers on wilderness trip planning. Scouts will have the opportunity to participate in a Geo-caching exercise, learn the art of fire-by-friction, and learn basic swiftwater rescue techniques. If you think you are up to the challenge, this program is for you. Participants need to be in top physical condition to undergo the challenges of this program. Crews will be housed off-site. Scouts may sign up as a unit or individually. This program is also designed for Venturing Crews. The maximum participation is 24, so register early. 2011 Leaders’ Guide to Summer Camp 24 visit www.kiakima.com HIGH OZARK MOUNTAIN EXPEDITION H.O.M.E. Climbing & Rapelling H O.M.E. is a high adventure program available to youth and adults who would like to earn Climbing Merit Badge, Instructor Certification or further develop skills in the area of climbing and caving. This program is perfect for older Scouts and Venturers. This is not your standard climbing program. Participants will be challenged both mentally and physically. Whether you are practicing on the 55 foot climbing wall at Kia Kima or traversing a dark underground cave, the excitement will not let up until the adventure is over. ! H.O.M.E. participants should be at least 13 years of age. we will head to Horseshoe Canyon to continue climbing in one of the most scenic canyons in the Ozarks. That evening participants will crawl, climb, and pull themselves in the depths of one of the many caves in this area. Scouts will get a glimpse of the underground world and learn about stalactites and stalagmites as well as many nocturnal earth creatures. This week-long trek program will meet at Kia Kima on the opening day of classes. Participants will spend most of the day learning knots, climbs and rescues for what awaits them over the next three days. Scouts and leaders will then depart Kia Kima for a three day adventure in the Buffallo River Valley. Sam’s Throne will be one of the first stops of your journey. Sam’s Throne is the oldest of several climbing areas found along the broad flat mountain tops of the Ozarks. The Atoka sandstone caprock that forms the cliffs at Sams Throne encircles about a three mile area. After an exciting day at Sam’s Throne we will camp along the wild and scenic Buffalo River. The next day visit www.kiakima.com 25 2011 Leaders’ Guide to Summer Camp The last day of this adventure will be spent doing 300+ foot rappels! If the previous three days didn’t get your attention, standing at the edge of a 300 foot cliff surely will! Scouts and adults will also have an opportunity to learn about deep water soloing. What is deep water soloing you ask? Have you ever thought about climbing onto a cliff and the only safety net below you is water? Get the picture? Items you will need to bring for this adventure: Backpack Clothes Personal Hygiene items Headlamp with extra batteries Sleeping bag and light sheet Sturdy Shoes Water Shoes and swimwear Small tent or shelter (one per two persons in your troop or crew) Mess kit, cup, utensils Insect Repellent containing DEET or Permethrin Reccomended Gear: Polypro shirts and nylon shorts for caving Skills Learned: Sport Climbing Concepts of Lead and Traditional Climbing Rappelling Concepts of deep water soloing Pit Caving Wild Cave Etiquette Climbing Systems Rigging Belaying for climb and rappel Teamwork Personal Challenge ! Participants in this program will spend 3 days off the reservation. 2011 Leaders’ Guide to Summer Camp 26 visit www.kiakima.com L.O.S.T. Lake Ouchita Summer Trek ! Participants must be 13 years of age by the beginning of camp. However, this program is suggested for Scouts 14 years old and up! L O.S.T. is our newest addition to Ozark Venture Base. Are you ready for 5 days of adventure and paddling the waters of Arkansas’ largest body of water in a single-person touring kayak? Lake Ouchita is dotted with islands, shoals, gravel bars REQUIRED GEAR and cliffs. Opportunities on this week-long wilderness adventure include snorkeling, GPS navigation, hiking,  Small Tent (1 per 2 persons in your group) or personal hammock shelter world-class fishing, island exploring, lakeside camping,  Light-weight +20 degree sleeping Bag deep water soloing and much more! This program is (target weight < 3 lbs.) perfect for Troops, Crews as well as individuals.                     SUGGESTED GEAR   Camera Journal visit www.kiakima.com 27 Sleeping Pad 2 Water bottles or hydration bag (target minimum total of 50 oz. storage) Individual Mess Kit or Frisbee w/knife, fork, & spoon Pocket knife or multi-tool Waterproof flashlight w/extra bulb & batterieies 2 Swim Suits 2 T-Shirts, Shorts & underwear for sleeping Light Fleece or Jacket Shoes suitable for water & light hiking (no flip-flops) Dry Shoes for Campsite 2 to 4 pairs of socks Small Camp Towel Personal Toiletries & Towel Rain Gear (no ponchos) Wide Brimmed Hat Insect Repellent Sunscreen 3 Bandanas Sunglasses & Straps Personal First Aid Kit 2011 Leaders’ Guide to Summer Camp Upon arrival at Kia Kima Scout Reservation, L.O.S.T. participants will meet their Trek Guides and immediately begin a gear “shakedown” and equipment introduction. Participants will then load up into vehicles and head to the off-site staging area to begin their five day adventure, so it is imperative that everyone comes prepared with their gear separate from the rest of the Troop or Crew. See the accompanying tables for required and suggested gear. The group will not return to camp until Friday evening for the closing campfire. All participants in the L.O.S.T program must be able to pass the BSA Swimmers Test, be physically fit and be proficient in basic boating skills. This program will provide instruction in touring kayak skills, extremely lite gear camping, trek planning, wilderness camping, open water navigation, and rock climbing. L.O.S.T will prove to be a unique adventure comparable to programs such as Northern Tier. Space is limited to just 8 participants per week. So, are you ready to go paddling? ! An Arkansas 7-day Fishing License is included for all participants over 16 years of age. Scouts under 16 years old do not require a license. 2011 Leaders’ Guide to Summer Camp 28 visit www.kiakima.com MOUNTAIN MAN Pioneer Living T he Mountain Man program is a wonderful opportunity for your Scouts to learn about pioneer living as it happened in the 19th century. Many of the activities that Scouts participate in are hands on. Scouts will learn the art of forging and shaping steel into useful products that were used in everyday life. Hunting for our early settlers was a daunting task with their primitive weapons. Scouts will learn how to safely load, shoot and clean black powder shotguns and rifles. Be sure to ask the instructor about “Ozark Mountain Skeet Shooting”. Cooking was an essential part of early living. In this program we teach the proper use of the dutch oven and cast iron cookware. Scouts will also learn the proper use and care of primitive tools. The crosscut saw, draw knife, shaving horse, ax, and hammer were all essential tools visit www.kiakima.com for early pioneers. All participants in this program will learn the art of knifemaking and make a primitive knife that they will be able to keep. In addition, each Scout will build their own flint and steel fire starting kit that they can take home. This is a three hour program that meets daily throughout the week. 29 2011 Leaders’ Guide to Summer Camp ! C.O.P.E. participants should be at least 13 years of age. Adults may also participate in this program. This is a three hour program that meets daily throughout the week. C.O.P.E. Challenging Outdoor Personal Experience T he Challenging Outdoor Personal Experience, or C.O.P.E. program is a week-long high adventure activity for older Scouts that teaches advanced team-building and problem solving skills. Scouts will learn to work as a group and function as a team to meet a series of high and low COPE elements. Participants should be at least 13 years old. Kia Kima has one of the finest high ropes courses of any Boy Scout Camp. The goals of project COPE are to build leadership, self esteem, decision making, trust, and teamwork. This is accomplished by progressing, as a group, through a series of increasingly physically and mentally challenging excercises that require cooperation and teamwork to complete. 2011 Leaders’ Guide to Summer Camp 30 visit www.kiakima.com TWILIGHT Activities ! BSA Field Uniforms are required to be worn at every campfire. M any opportunities are available for unit activities in the evening hours prior to Taps. Some activities have been scheduled by camp staff, and are open to all Scouts and leaders. Other activities may be done on a unit basis and can be scheduled by the unit leader through the appropriate area director. This year we will have evening merit badge instruction and some areas will be open for further instruction. This will give Scouts an extra opportunity to finish merit badges or take an extra one. The aquatics area will sponsor free boating, swimming, Blob, Iceberg and Water Slide. These open nights are available on Monday, Tuesday, and Thursday. Scouts that do not enroll in regular Aquatics sessions will have the opportunity during these times to participate in waterfront activities. Other twilight activities such as Unit Shoot, rappelling, swamped canoe race, volleyball competition, Scoutmaster belly flop contest, and Scoutmaster cook-off are just a few other activities you may participate in. visit www.kiakima.com CAMPFIRES Campfires are the place where your Scout spirit can come alive. We will open with a Campfire on Sunday evenings at the Council Ring. This will be an opportunity for Scouts to meet the staff of the various areas of camp. Our final campfire will be held on Friday evening and will close out the week. Remember, BSA Field Uniforms are worn at all campfires. Our Friday evening campfire is also an Order of the Arrow Callout Ceremony. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their Lodge granting permission for members of their Units to be called out. 31 2011 Leaders’ Guide to Summer Camp ! EXTREME ACTIVITIES are open activities which require no pre-registration. Canoe floats, Kayak BSA and T-Bird Aquatics require signups at camp. EXTREME ACTIVITIES M aybe you are an adventurous soul and want a little more out of the evenings than swimming or the regular run of the mill happenings at camp. Maybe you need a few more merit badges and couldn’t take one of the high adventure programs. If this description fits you, then come visit one of our EXTREME ACTIVITIES. These activities are held in the evening or on Fridays. They will give you a small taste of the high adventure programs we offer at Kia Kima. Extreme Climbing – If you walk through camp you can’t help but notice the 55 foot climbing and rappelling tower that looms over the valley. This will be an opportunity for you to experience it first hand. Our climbing staff will train and guide you. Before you know it, you will be scaling the 55 foot climbing surface. Mountain Boarding – This EXTREME ACTIVITY will be a true test of balance for your Scouts. Mountain Boards are basically skateboards with oversized wheels. Scouts will learn to traverse some of our easier hiking trails specially picked for this activity. Scouts participating wear full protective gear including helmets, knee pads, elbow pads, and gloves. This is an extreme activity that you will not want to miss. 2011 Leaders’ Guide to Summer Camp 32 visit www.kiakima.com ! Scouts participating in the Friday Thunderbird Aquatics Program will be required to pay the $15 fee prior to departure. EXTREME Activities Thunderbird Aquatics – This program will be offered in the morning and afternoon on Fridays. Scouts that sign up will be able to go off site and visit Lake Thunderbird for a half day of waterskiing and tubing. You must be at least 13 for this adventure. Each session is limited to 6 Scouts. The cost of this session is $15. South Fork Canoe Trip -- Three times per week, we offer units an opportunity to take an evening canoe trip down the South Fork River. This scenic float allows Scouts to escape the grind of camp for a small time to view the scenic bluffs and abundant wildlife that live in the South Fork watershed. Herons, Deer and Bald Eagles are commonly seen on these float trips. Each trip will last no more than two hours and will have you back in camp in time to participate in many of the evening activities being offered. There is not a fee for this program but space is limited so sign-up early. Kayaking BSA – Ever wanted to drop a 40 foot waterfall? How about navigate a class IV rapid? If you are an adrenaline junky, come on out and take Kayaking BSA. This program will teach you the basics of kayaking. Scouts participating will learn the forward stroke, reverse stroke, sweep stroke, draw stroke, wet exits and much more. Scouts that successfully complete this course are eligible to receive the Kayaking BSA patch.There is not a fee for this program but space is limited so sign-up early. visit www.kiakima.com 33 2011 Leaders’ Guide to Summer Camp ! Add-A-Program activities can be scheduled for Saturday’s prior to or after your week at summer camp. ADD-A-PROGRAM Activities W hether you are coming to Kia Kima for the first time or if this is your fiftieth, there are many local program opportunities that await your troop. These “add-a-program” opportunities can be added to the front or back end of your trip to Kia Kima. Come in a day early or leave in the late afternoon of your departure day. Cave Programs require a 1 month reservation. All other programs should be booked through the camp office at least 1 week prior to your arrival or departure day. Spring River Whitewater Kayak Adventure – Scouts and leaders can enjoy the 58 degree water of the Spring River. The Spring River emerges out of the ground near the Missouri/Arkansas border. Over 9 million gallons per hour pour out of the the springs that produce the Spring River. This boasts some 15 shoals, ledges and class II rapids that are perfect for your introductory kayak adventure. This trip is a great way to cap off your great week at Kia Kima. Trip fees: $25 per person with a 8 person minimum and 12 person maximum. All fees can be paid to the Camp office and must be separate from normal registration fees. It is recommended that Scouts be at least 13 years of age for this program. South Fork Canoe Float – Enjoy a scenic 3-4 hour float trip from Saddle, Arkansas to 2011 Leaders’ Guide to Summer Camp Kia Kima. This is a great alternate activity for your younger Scouts while your older boys kayak. Trip Fees: $10 per person with a 8 person minimum. Blanchard Springs Wild Cave Tour – Participants for this adventure should be in good physical shape, wear sturdy shoes PROGRAM COST Spring River Whitewater Kayak Adventure $25.00 per person South Fork Canoe Float $10.00 per person Blanchard Springs Wild Cave Tour $75.00 per person Blanchard Springs Cavern Tour $10.00 per adult $5.00 for youth 15 and under 34 visit www.kiakima.com ! Cave Programs require a 1 month reservation. These programs may fill fast so advanced booking is advisable. ADD-A-PROGRAM Activities, continued or boots, and come prepared to get dirty and have fun. Participants will climb very steep slopes, crawl on hands and knees, pass under low ceilings, and travel through red clay. The tour ends at the Titans, a group of tall spectacular columns deep in a mountain cavern. Hard hats, kneepads, gloves, lights, and belts are provided, along with a souvenir t-shirt. This trip will last 3-4 hours in a 58 degree cave. The Wild Cave Tour is limited to a minimum of 3 but no more than 12 participants. Two tours per day are permitted and they are spaced 1 hour apart. This tour is guided by the United States Forest Service. Please make reservations through the camp at least 1 month prior to your visit. Trip Fees: $75 per person Blanchard Springs Cavern ToursDiscovery Trail Tour - 1½ hours in length- Tours travel one way through the middle level of the Caverns, passing under the Natural Entrance and beside the cave stream before emerging into highly decorated rooms. With nearly 700 stair steps, this tour is not recommended for those with walking or health problems. Trip Fees-$10 for adults and $5 for youth up to age 15. If you have a group of 15 or more, a group discount is available. Group fees are $7 for adults and $3 for youth up to age 15. Advance reservations are required for group rates. visit www.kiakima.com 35 2011 Leaders’ Guide to Summer Camp NATIONAL YOUTH LEADERSHIP TRAINING T his course is designed for Boy Scout Troops and Venture Crews. This course is open to all Scouts (Boys and Girls) who are First Class or working on Bronze, or above. This exciting and fast paced training will be offered at Camp Cherokee during the week of July 3rd through July 8th. Participants will learn new skills in team development and leadership. Skills you can bring back to a Troop or Crew and put into practice. Every Scout that maintains a leadership position should attend this training. This course is taught by a well trained youth and adult staff who know the program and are equipped to help participants develop and deliver these learned skills to their fellow scouts. For more information contact course director, Gene Cofer at coge01@yahoo.com. Applications are available at the Scout office and under the forms section of www.kiakima.com. ORDER OF THE ARROW AT SUMMER CAMP A hoalan Nachpikin Lodge #558 is an integral part of Kia Kima Scout Reservation. Most of the members of the Camp Staff are OA members. During your week at camp the OA will host activities and make memorabilia available for sale. Brotherhood Conversion If you are an Ordeal member of Ahoalan Nachpikin #558, you will be expected to participate in the Brotherhood Walk, completing your Brotherhood membership in the Order of the Arrow. All materials needed for Brotherhood Conversion will be available at the camp office or in your Order of the Arrow Handbook. There will be a $15 fee that will cover the cost of your sash. Summer Fellowship Each week Ahoalan Nachpikin Lodge will host an informal fellowship and cracker barrel. OA members from all lodges will have an opportunity to hear the latest OA news and enjoy some fellowship. Callout Ceremony Friday night’s campfire concludes with an Order of the Arrow Callout Ceremony. Potential new members will be recognized and given information regarding upcoming Ordeals. If you have OA dancers in your unit they are invited to participate. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their lodge granting permission for members of their unit to be called out. 2011 Leaders’ Guide to Summer Camp 36 visit www.kiakima.com AWARDS & RECOGNITION 5. With an adult leader, discuss the importance of the twelfth point of the Scout Law – “A Scout is Reverent”. Discuss how it applies to you as a Scout here at summer camp, as well as in your daily life. SUMMER CAMP GOD AND COUNTRY AWARD The summer camp God and Country Award is given to Scouts who complete the following requirements. A Scout must complete at least five of the following nine requirements. 6. With an adult leader, discuss the importance of “Patriotism”.Why is it important for a Scout to “do my duty to God and my country”? 7. Show how to properly display and fold an American Flag. Also, explain the different parts of the flag and what they symbolize. 1. Assist in the raising or lowering of the American Flag at a morning or evening assembly. 8. Lead a morning prayer in your campsite, or lead your unit in reciting the Scout Oath, Scout Law, or Pledge of Allegiance while at summer camp. 2. Attend the camp-wide Vespers service on Wednesday night at the chapel. 9. In at least 100 words, write an essay explaining how we as Scouts carry out our duty to God and Country in our daily lives, and explain how you did your duty to God and Country while at Summer Camp at Kia Kima. 3. Assist in preparing and leading a unit or inter-unit vesper service while at camp. 4. Lead Grace at an assembly while at camp. visit www.kiakima.com 37 2011 Leaders’ Guide to Summer Camp SCOUT LEADER COOKOFF EXTRAVAGANZA (AKA Iron Scoutmaster Competition) Showcase your cooking skills in our leaders’ cook-off. Whether it is a pot of chili, cobbler, baked beans, jambalaya or homemade bread, plan to participate in this event. A select few of our lucky or maybe unlucky staff (depending on the meal) will be called upon to judge this event. The winners of this event will receive a special limited edition embroidered Kia Kima apron. This apron is presented at the closing campfire. KIA KIMA PARTICIPATION AWARD Youth Option 1 Adults Option 1 Do one of the following from list A and four of the following from list B List A Participate in 1. Add on Program 2. Mile Swim 3. OA Brotherhood Conversion 4. Kayak BSA 5. Canoe Float 6. Masera Outpost 7. God & Country Award List B Participate in 1. Mountain Boarding 2. Inter-unitActivity 3. Free Swim 4. Blobbing 5. Free Boating 7. Water Slide 8. Open Shoot 9. Open Handicraft 10. Open Scout Craft 11. Free Climbing 12 Water Carnival 13. Home-made Boat Race 14. Sports Tournament Option 2 Option 2 Complete 1 of the following 1. Serve as an assistant Ranger for a part of at least four days. 2. Instruct a merit badge for a week. 3. Complete the BSA Lifeguard program. 4. Serve as the Camp Chaplain for the Wednesday Vespers. 5. Complete the BSA Climbing Instructor Program. 6. Participate in O.U.T., L.O.S.T. or H.O.M.E. Complete 1 of the following 1. Participate in at least 8 activities from list B 2. Trailblazer Program 3. Ozark Venture Base Program 2011 Leaders’ Guide to Summer Camp Complete 5 of the following 1. Volunteer for at least two hours in the Trading Post. 2. Participate in OA Brotherhood Conversion. 3. Lifeguard at the Aquatics area for an evening. 4. Serve as an assistant Ranger for one full day. 5. Participate in Masera Outpost. 6. Participate in Scout Leader Cookoff. 7. Drive a vehicle on a field trip. 8. Participate in Inter-unit Activity. 9. Participate in Blobbing. 10. Assist in a program area for one day. 11. Participate in Scoutmaster Shoot off. 12. Participate in Add-A-Program 13. Help supervise the clean-up of the Commissary or Dining Hall for three meals. 14. Participate in Fire by Friction. 15. Participate in or row for Mile Swim. 16. Volunteer in the Trailblazers area for one day. 17. Participate in one of the training programs offered during the week. 18. Participate in Canoe Float. 19. Participate in Waterslide. 20. Other activity approved ahead of time by the Program Director or Camp Director. 38 visit www.kiakima.com HONOR & MERIT TROOP T he Honor Troop and Merit Troop awards recognize units that participate fully in the camp program, follow camp rules and demonstrate the true Spirit of Scouting. All units receiving the Merit and Honor Troop awards will be recognized at the closing campfire. HONOR TROOP MERIT TROOP In addition to achieving Merit Troop, to be an Honor Troop, a unit must complete 2 of the 4 following requirements. The unit has 50% of its active membership at camp. Complete 7 of the 8 following requirements.   Scouts attending camp participate in scheduled activities (merit badges, free swims, and other activities of the day). Older Scouts should try to take advantage of OVB programs.  The Senior Patrol leader or designated assistant attends all SPL meetings and the Scoutmaster or assistant attends all leaders’ meetings.  The Scouts and leaders attend the evening meals in BSA Field Uniform.  The unit maintains a clean campsite throughout the week.  The unit attends the vesper service.  The unit has Order of the Arrow members that participate or plan to participate in the Callout Ceremony.  The unit participates in at least one flag ceremony or says grace at a meal. visit www.kiakima.com 39  The unit has at least one adult that attends the Scoutmasters’ pre-camp planning conference to be held in May.  The unit performs a conservation or camp improvement project while at camp. The project must be approved beforehand, and checked upon completion by the Camp Commissioner or Program Director.  The unit plans one inter-unit or inter-campsite activity. The activity must foster a sense of Scouting friendship between at least two units.  The unit demonstrates Scout Spirit by participating with songs and skits at assemblies, meal time and the Kia Kima Shuffle. 2011 Leaders’ Guide to Summer Camp LEADERS tired of just hanging around? ! Scout Leaders that possess trade skills should contact us prior to arrival to find out what projects are available. T here is still plenty to do at Kia Kima. We promise you won’t be sitting in your campsite, unless of course, that is what you want to do. The following are leader opportunities that we have to offer at Kia Kima. Leadership trainings change from week to week based on the availability of instructors. Some of these courses may not be offered your particular week. If you are a district or council level trainer, feel free to talk to the program director and teach a course. policies for aquatic activities on the unit level, such as a troop swim. SERVICE If you are a carpenter, plumber, electrician, or just a general handyman, your skills are always needed at camp. The Camp Ranger will be glad to suggest a list of projects to any interested leader. Bring your tools and feel at home. Aquatics Supervision : Swimming and Water Rescue & Paddle Craft Safety These cover skills needed to meet Safe Swim Defense and Safety Afloat policies applied at the unit level. These training courses are provided during the week by qualified instructors at the waterfront. TRAINING Climb On Safely Climb on Safely is a climbing orientation course for all leaders. This course will not certify a leader to operate a climbing program but will give them hands on knowledge on how to assist a certified Climbing Instructor. Safe Swim Defense & Safety Afloat These programs are sponsored by the aquatics area, and provide valuable information concerning the BSA’s 2011 Leaders’ Guide to Summer Camp 40 visit www.kiakima.com Scoutmaster & Assistant Scoutmaster Leader Specific Training CPR We plan to offer this course during the morning on Monday and Tuesday if volunteer trainers are available. There is a $10 fee for participants. Please contact the Reservation Director if you are willing to help instruct this course. All BSA Lifeguard candidates will have the opportunity to complete their CPR requirement while at camp. A six-hour course will be offered to these candidates. Adult leaders who choose to go through the training may fill the extra spaces in the session. There is a $25 fee payable to the proffesional instructors from Spring River Ambuland Service. First Aid Climbing Instructor Certification This training will include “Climb on Safely” training. This will certify leaders as Climbing Instructors. This is a week long course. Space is limited. Fire By Friction Training The ability to create fire without the use of matches has long been a skill at Boy Scout Camp events. In this session, leaders will be able to learn the fine art of creating fire. Our skilled instructors will teach friction methods such as, the bow drill, hand drill, and the fire saw. Demonstrations will also take place on how to build fire with flint and steel, battery and steel wool, wire coat hangers, and the fire piston. This is a wonderful opportunity for leaders to learn a skill that can be passed along to their Scouts. ADVANCEMENT Often, adults in camp bring with them special knowledge or skills that would be beneficial to various merit badge sessions. If any adult would like to assist with a merit badge—or offer one not on the scheduleplease see the Program Director at the Sunday Leaders’ Meeting. Also, adults are needed to help with transportation for the field trips, and the Ozark Venture Base sessions. visit www.kiakima.com 41 2011 Leaders’ Guide to Summer Camp ! Scouts and leaders are encouraged to treat their clothing with Permanone insect repellent. WHAT TO Bring To Camp INDIVIDUAL CHECKLIST  UNIT EQUIPMENT ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Troop Flag First aid kits Patrol flags Bow saws Lanterns Rope Extra Plastic Sheeting Brooms & Rakes Water hose Water Cooler Dining Fly WHAT KIA KIMA PROVIDES ♦ ♦ Latrine and water supply Campsite shower (hot showers available at Central Showers & East Showerhouse) ♦ ♦ ♦ ♦ ♦ 1 picnic table per campsite 2-man tents Tent platforms Bunks with mattresses Bulletin Board 2011 Leaders’ Guide to Summer Camp Scout Uniform (Scouts and Leaders are expected to wear full Scout Field Uniforms at all evening flag ceremo nies, evening meals, and programs. Full Scout Field Uniform includes official shirt, shorts, socks, and belt.) 3-5 pairs of socks * Sweater or jacket Swim trunks Raincoat or poncho* Extra underwear and t-shirts Hiking and/or tennis shoes Bath towel and soap Tooth brush and tooth paste* Comb or brush Sleeping bag or sheet, blanket and pillow Flashlight and extra batteries* Jeans or long pants Long-sleeved sweat shirt* Insect repellent containing DEET or Permethrin* Hat or cap* Boy Scout Handbook* Individual program needs Health Form (“copy” filled out and signed. Medical examinations will NOT be given at camp) Spending money (consult unit leaders-usually $40-$60) Sunscreen* Canteen or water bottle* Stationery, pen or pencil Appropriate Merit Badge Books Bible or personal religious literature                         Optional  Musical Instrument  Sewing kit*  Camera  Pocket knife (no sheath knives permitted!)*  Sunglasses * Items available at the Kia Kima Trading Post 42 visit www.kiakima.com WHAT NOT TO BRING TO CAMP Personal firearms or other firearms, ammunition, and bows are not allowed in camp: only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp as well. Any such equipment brought to camp must be delivered to the Reservation Director when the unit checks-in. It will be returned when the unit checks out at the end of the week. In addition, no pets of any kind or fireworks are allowed in camp. This is the policy of the Boy Scouts of America. Finally we recommend that items such as radios, MP3 players, electronic games, and other electronic devices not be brought to camp. Summer camp is an outdoor experience, and these items are not appropriate to that experience. TIPS Other than some basic items, different people and units will bring different items with them. A good exercise is to think about your perfect week at camp and bring items that you see in your mental picture. If you want to spend the week fishing don’t forget to bring your rod and tackle box. To help you keep from forgetting those important items, we have a list on the previous page to help you with your packing. ! No pets of any kind or fireworks are allowed in camp. This is BSA policy. visit www.kiakima.com 43 2011 Leaders’ Guide to Summer Camp CAMP CHEROKEE Shaded areas indicate class times. 2011 Leaders’ Guide to Summer Camp 44 visit www.kiakima.com CAMP OSAGE Shaded areas indicate class times. visit www.kiakima.com 45 2011 Leaders’ Guide to Summer Camp CAMPSITE INSPECTION Unit Number This form will be used for the daily campsite inspection. Council Week of Camp Day of the Week: Monday Tuesday Wednesday Thursday Friday Campsite United States Flag ________/5 pts Is it displayed? Is it displayed properly? Unit Identification ________/5 pts Is the unit flag or other appropriate insignia bearing unit numbers easily seen? Tent Appearance Are tents pitched properly? No tent ropes tied to trees, shelters, or other tents. Are all the tents in the campsite consistent in appearance (either all open or all closed)? ________/5 pts Clean Tents Are the tents neat and clean? Is personal gear stored out of the aisles of the tent and food is not in the tent for animals? Are there any clotheslines in the tents? Clean Campsite Area ________/5 pts ________/20 pts Is the campsite area clean? Is there trash in the campsite? Fireguard Chart ________/5 pts The unit’s fireguard chart must be filled out and displayed on the campsite’s bulletin board. Safety Hazards ________/5 pts No hazardous objects in the area; tools are stored properly when not in use. First Aid Kit ________/5 pts Is the unit first aid kit marked and readily accessible for the Scouts? Vehicles No unauthorized vehicles are allowed in the campsite. All authorized vehicles must display a permit. ________/20 pts Recycling ________/15 pts Aluminum cans and plastic sorted Latrine ________/10 pts The latrine must be reasonably clean. Is there adequate paper and soap available? Bonus Points Does the unit have a unique gateway or other camp gadgets that would require Scouts to use their Scoutcraft skills? TOTAL ________/5 pts ________/100 pts 2011 Leaders’ Guide to Summer Camp 46 visit www.kiakima.com visit www.kiakima.com 47 2011 Leaders’ Guide to Summer Camp HOW TO GET TO KIA KIMA GPS Coordinates N 36.34450531° W 91.59223171° 2011 Leaders’ Guide to Summer Camp 48 visit www.kiakima.com  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2011 Title A name given to the resource 2011 Kia Kima Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Andrew Schrack Leaders Guide https://www.kiakimamuseum.org/files/original/62bfcb0b55ac0e1bcef312257b79e630.pdf ab8291a58f9c99cfb0d2fb17410efd74 PDF Text Text �Dear Leaders, Resident Camp for 2011 will be held on June 4th--June 7th and June 8th--June 11th. We are really excited about our Super Hero Theme! We would like to thank Mike Womack and Greg Cravens for volunteering their time to bring our characters to life. In 2011 we will continue with two separate resident camp sessions for your convenience. You may choose which three day session you would like to attend. This Leaders’ Guide was assembled and organized to help you plan a successful summer camping experience for every boy in your Pack. As you can see, there is truly something for everyone. Each boy is welcome at Kia Kima, and in fact, these boys are why we are here, standing ready to help guide you in your summer camping efforts. We hope each boy in your unit gets every opportunity to attend this year’s camp. We encourage you to get fully involved in this year’s Super Hero theme. Many Packs will come to camp equipped with props, costumes, table decorations and many more spirit items that reflect this theme. This will only add to the rich experience that will be provided. On behalf of the Chickasaw Council and the entire Kia Kima staff, we look forward to seeing you at camp this summer! Sincerely, Jeremy Palazolo Program Director Chickasaw Council, BSA �Table of contents Camp Fees & Reservations page 2 Safety & Registration Procedures page 3 Registration Medical forms In case of an emergency Fire safety General Information Correspondence Transportation & parking Check in Trading post Visitors Program Information Daily Schedule Wolf, Bear & Webelos Resident Camp Daily Schedule Wolf progam activities Bear program activities Webelos program activities World Conservation Award What To Bring To Camp What to bring Unit equipment Personal equipment Tips What not to bring 3 4 4 4 page 6 7 7 8 10 11 page 12 12 12 13 14 15 16 17 page 18 18 18 18 19 19 Twilight and Free Time Activities page 20 Check Out page 21 Coming & going CheckOut CheckOut process at a glance Maps 21 22 22 pages 23 & 24 �2 ! Camp Fees & Registration Campsite requests can be made by filling out the camp application and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. This form can be found at www.kiakim.com or at the Council office. Camp fees The resident camp fee is $125.00. The camp fee includes a camp patch and t-shirt for each Scout. Please note that we Resident Camp Fee Schedule Cub Scouts $125.00 Webelos $125.00 Leaders & Siblings $ 75.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces at final checkin. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 Packs are required to make a deposit of $30.00 per Scout by March 18th. An additional $50.00 is due by May 13th, and the remaining $45.00 should be paid after arriving at resident camp. can not offer refunds for Scouts who leave camp early. The complete Registration Packet is available at www.kiakima.com. A portion of the fee is due with each step of registration. The first payment is due with the “Pack Count Form” which allows us to plan for the size of each pack. Packs are required to make a payment of $30.00 per Scout by March 18th. It is possible to add Scouts after this with permission from the Resident Camp Director. This $30.00 payment is nonrefundable, but will be used as payment toward the camp fee. The next payment is due with the second step. An additional $50.00 deposit per Scout is due with the “Financial Preregistration Form” and is due by May 13th. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders’ fees are due by check-in. Please allow plenty of time for mailing or bring them with you in person. The “Financial Summary Form” will assist you in figuring the amount due. Detailed instructions of the registration process are included in the Registration Packet. The registration packet is seperate from this booklet. �3 Safety & Registration Procedures ! Packs should plan to arrive at Kia Kima for resident camp between 1:00 PM and 3:00 PM on the opening day depending upon your session. Registration Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed in the registration packet. Additional help, along with last minute updates and tips can be found on our website at www.kiakima.com. to the differences between the activity badges offered. 3. Cub Scouts will be assigned walking groups (generally no more than 20 per group) and will participate in a pre-structured program. Operation Hours – After May 23th, the camp will be in operation and staff will be available in the office to answer any of your questions. Please use the number in the table below. Confirmation & Changes When we receive your “Financial Preregistration Form”, we will send you an email that will include a username and password for our online registration system. This system will be used to register your Pack’s first and second year Webelos for camp activities. Online registration will not be available until after April 1st. The following steps should be followed: Resident Camp address 1. Webelos will be registered individually but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webelos will be permitted to attend a class without an accompanying adult. 2. Webelos may register for any of theWebelos activities. Leaders should pay special attention Service Center address Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 Phone: 870-257-4935 Fax: 870-257-4714 E-mail: director@kiakima.com Chickasaw Council 171 S. Hollywood Memphis, TN 38112 901-327-4193 Fax: 901-327-2010 2011 Cub Scout/Webelos Resident Camp Leader’s Guide �4 Safety Medical Forms All Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. Scouts and leaders must have an annual examination. Youth participants and adults should use the new Health Form. These forms are available under the Forms button at www.chickasaw.org. Please complete Parts A, B, and C of the current form. Older versions of the medical forms cannot be accepted. Each Scout and leader will have a health recheck after his or her arrival as part of the check-in procedure. The Pack’s medical forms will be kept on file for the week with the camp’s Health Officer. They will be returned to the Cubmaster at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Parts A and C) is still required. Even if a leader is arriving late in the session all efforts should be made to have that person’s health history with the Pack during check-in, so that the Health Officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to resident camp, and they were not able to give the health forms to the leader before camp, then they will need to give these forms to the Health Officer upon arrival in camp. Please make arrangements for physical examinations before summer camp. Any Scout or leader who do not have a completed health form— including the examination-will be restricted from all camp activities until an examination has been given. There are no provisions for an examination to be given at camp. Also, make sure that each health form has been signed by all parties in the appropriate places. Please keep a copy of each Scout’s physical for your records. While we want every Scout to have a fun and exciting stay at resident camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and safe experience. In case of accident or emergency Kia Kima has a Health Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. In addition, Kia Kima has a working arrangement with physicians from the surrounding communities for the treatment of more serious cases. If this kind of treatment is required, the Scout’s parents will be notified by telephone, and their wishes concerning treatment will be respected. If such a trip is required, we ask that one of the Scout’s leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. At the health recheck, the camp reserves the right to refuse admittance to any Scout or leader who, in the opinion of the Camp Director and Health Officer, has any physical or medical problem that could present a hazard to himself or others. If a Scout or leader has any special medication, it may be kept in the Health Lodge. Fire Safety Kia Kima has a fire and emergency alarm system. This system will be explained at the leaders’ meeting on the first evening you are in camp, and a test of the system will be conducted early in the Cub Scout/Webelos Resident Camp Leader’s Guide 2011 �5 session. Some fire fighting equipment (rakes, shovels, fire buckets) is available in each campsite, or from the Quartermaster. If there is an emergency, this equipment will be used by members of the camp staff. This equipment is not to be used by Scouts. Scouts do not fight fires under any circumstances. Under no circumstances shall flames of any kind be used in any tent. If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled “NO Flames in Tents.” This can be stenciled on the tent or on a place card in front of the tent. Flashlights or battery-powered lanterns-which do not pose the threat of fire or asphyxiation-are the only acceptable light for use in tents. Camp rules & hints • • • • • • • • Liquid & LP Fuels Liquid-fueled equipment • (kerosene, gasoline, white gas, etc.) is to be used only by adults. Lanterns or stoves may be used at campsites, under adult supervision. Empty propane cylinders should be taken • home with the pack and not placed in fireplaces or trashcans, as they may explode when heated. Dangerous Wildlife • Kia Kima is a Wilderness Setting. While visiting the out-ofdoors, it is common to encounter • various forms of wildlife. Dangerous wildlife at Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals • are extremely rare but precautions should be taken. We will list a few tips to keep you comfortable at camp. No riding in the back of trucks. All Scouts riding in a vehicle should have a seat belt and be fastened in. Throwing things at camp, like rocks and sticks, is not permitted, especially around the lake area and along the river banks in camp. Running in camp should be limited to the open fields and play areas. Kia Kima does not have many flat or level areas on which to run. Roadways and paths are not designed for running. No open-toed shoes like flip flops or sandals except in the shower facility. Bare feet are limited to three places: behind the fenced-in area at the waterfront, in the shower, and in the bed. At all other times, you should have your shoes on. The buddy system means two or more Scouts go everywhere in camp together. Cubs and Webelos should be aware of where their buddy is at all times. Scouts should not be sent to the campsite alone, or on any trip out of a leader’s view without a buddy or a leader. Camp is a big place and Scouts often get turned around while walking a common trail, even if they have traveled that way many times before. Any campfire started in the campsite should be completely extinguished before leaving the site for any reason. Unattended fires in camp can be very dangerous. Try to keep knife use to a minimum. Open knives in crowded areas and walking with an open knife pose great dangers. Individuals who have knives should be considerate of others and use those knives safely. If a Scout or leader Please do not cut live trees, no matter how big plans to utilize a or small they are. Walking sticks are sold in personal tent for the camp Trading Post, or may be made from lodging, they should have the tent limbs or trees that are already dead and down. labeled “NO Flames Please do not disfigure the trees, bushes, or in Tents.” This can shrubs. be stenciled on the If you dig holes for any reason, please fill them tent or on a place in when you are finished. Leaving open holes card in front of the tent. in activity fields and campsite areas poses a tripping hazard. Please do not hang wet clothes inside your tent. Also, do not attach clotheslines to the tent, as these put stress on the tent and can cause it to No riding in the fall down. Clotheslines in campsites should be hung with back of trucks. For their own safety, colored or white cord and as high off the ground Scouts are not as possible to avoid Scouts or leaders walking permitted to ride in into them. Please remove any clotheslines that the beds of pickup trucks. you hang up before leaving camp. ! ! 2011 Cub Scout/Webelos Resident Camp Leader’s Guide �6 ! Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. General Information Leaders in camp All units are required to have at least two adult leaders in camp at all times. Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. This policy is required by the Chickasaw Council. All leaders must be registered members of the BSA, and must meet the qualifications for the leadership position in which they serve. The unit leader must be at least 21 years of age. Any additional leaders must be at least 18 years of age. Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp must meet all of the above requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your pack’s stay at camp. Rotation of leaders can give way to situations that are not conducive to the positive influences of a stay at resident camp. For units bringing 5 or more Scouts, the unit leader and one assistant may attend camp at no charge. Additional “leaderspace” is $75.00 for the week. Each leader-space provides meals, tentage, and an official resident camp patch. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying different parts of the week. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one leader-space and pay only $75.00. They will, however, only receive one patch for the one leader-space. Additional patches are available for purchase from the Trading Post. The general rule is that the unit needs to pay for the maximum number of leaders staying in camp at any one time. If, however, additional leaders will be in camp for only one or two days and do not wish to pay for the entire session, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of leaders to Scouts may be contacted by our Administrative staff to ensure that there is enough tent space for everyone. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 ! For units bringing 5 or more Scouts the unit leader and one assistant may attend camp at no charge. �7 Correspondence All resident camp correspondence and registration material should be sent to the Council Office until the middle of May. After May 28th all correspondence should then be sent directly to camp. The addesses for both locations are listed on page 3. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than one week prior to your arrival at camp. Fax and email service is available 24 hours a day for your convenience. Registration Procedures Step 1 Submit the Resident Camp application along with a $50 deposit to secure your campsite at Kia Kima. Please keep in mind that some sites may already be taken. Step 2 By March 15, secure a deposit of $30 per Cub Scout planning to attend summer camp. Payments can be made at the Scout office (payments cannot come from individual families. Please pay as a group) . Fill out the corresponding paperwork either online or in the registration packet. Step 3 By May 14th, submit your second individual deposit of $50 per Scout to the Scout office. This can also be paid online. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to take. Cub Scouts will be registered as either Wolves or Bears. Submit your t-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-shirt. Packs that do not submit T-shirt sizes may purchase them in the trading post. 2011 Transportation & parking Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer—whether it is covered or uncovered—is against the policy of the Boy Scouts of America, as well as poor judgment. In addition, units visiting Kia Kima from other councils are responsible for attaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is the area between the main gate and the Administration Building. Vehicles are not to be parked in the campsite during the week. Packs are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. In addition, there are some localized parking areas provided for unit vehicles that may be more convenient for some campsites. These areas are marked on the camp map at the end of this guide. To keep traffic in camp to a minimum, only camp vehicles will be allowed to operate during sessions. Pack vehicles will be allowed into camp during check-in and check-out for the purposes of loading and unloading of personal and pack equipment. While driving in camp, please observe the camp speed limit of 15 miles per hour. No vehicles will be allowed to operate in camp or be parked in the campsite after check-in without permission of the Resident Camp Director. The only exception is that driving will be allowed to Camp Cherokee for aquatic activities. Cub Scout/Webelos Resident Camp Leader’s Guide �8 Arriving Packs should plan to arrive at Kia Kima between 1:00 p.m. and 3:00 p.m. on your session’s opening day. No one will be available to handle early arrivals. Check-in Upon arriving at camp the first thing the Cubmaster should do is report to the Administration Building with an assistant. Here they will meet the camp administrative staff. At this time, the Cubmaster should have a final count of Scouts and leaders, Scout schedules, and any unpaid fees as determined on the Financial Summary Form. The assistant should have the pack’s medical forms and written explanation for any boy who needs special medical treatment. A Camp Guide will be assigned to assist the unit through the check-in process. The guide and the assistant leader will take the unit to the Dining Hall for the health recheck. The assistant leader should bring the medical forms and, if swim checks were completed prior to camp, the Swim Check form. Everyone, youth and adult, must have a current health form. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health recheck will be going on at the same time the unit leader is registering in the Administration Building, so all members are encouraged to arrive at camp at the same time. The Cubmaster should account for any Scout or adult who will arrive late. Camp tour The Camp Guide will take the unit to the campsite. All personal and unit equipment will be unloaded, and vehicles returned to the parking area. The Camp Guide and the unit leader will take an inventory of all equipment in the campsite. If any equipment is damaged or missing (holes in tents, damaged beds, etc.) the Camp Guide will note it and report it. The Pack Guide will also report the number of tents in the site to ensure that each person has a place to sleep. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to camp will need to change into swim trunks for the camp tour. Remember that a shirt, and shoes with covered heel and toe, must be worn while in camp. The Camp Guide will take the pack on a tour of camp, pointing out camp landmarks and the various program areas. There are a couple of required stops, such as the Aquatics area, and the Dining Hall. Even if the pack has completed swim checks prior to camp, they still must visit with the Aquatics Staff for safety procedures. It is also a good idea to stop by the Quartermaster to pick up a fireguard chart and other equipment you may need in your campsite. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout uniform is required for all evening meals and campfires. Leaders’ meetings A meeting of key leaders will be held on the opening day after vespers at the Chapel. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Also, an opportunity will be provided to answer questions. In addition, leaders’ meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. The daily newsletter will be distributed at this meeting. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 �9 Quartermaster In addition to what is in the campsite, the camp provides equipment through the camp Quartermaster. The Quartermaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools and American flags are available for checkout. These items must be returnedclean and in good condition-before the pack checks out at the end of their session. Packs are welcome to bring their own items (as listed above) from home. Tentage Generally speaking, all packs will be housed in standard two-person wall tents. These tents have wooden floors with steel beds and vinyl covered mattresses. If your pack wants to bring its own tentage to camp, this is permitted. Two-deep leadership rules still apply and adults cannot stay in tents with Scouts. The only possible exception is when a parent stays in the tent with his or her son. If your pack chooses to bring a portion of its own tents, please be sure that you communicate this to the resident Camp Director, as space for these tents can become a consideration. If a Scout or leader plans to utilize his or her own tents for lodging, they should have the tent labeled “NO Flames In Tents.” This can be stenciled on the tent or on a place card in front of the tent. Uniform The official Cub Scout summer field uniform is recommended for wear by both youth and adults while in camp. This uniform-commonly referred to as Class A uniform-is to be worn to supper each evening and to campwide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting t-shirt and may be worn at all other times during camp. Since the uniform is worn so much, here are a few tips to help it stay fresh longer: • Don’t wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide (if worn) in the same place each time so they won’t get lost. • It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all session. Dining Hall With everyone visiting three times a day, the dining hall is the most popular place in camp. Before each meal, packs line up in formation on the parade ground outside of the dining hall. The Officer of the Day, from the staff, will take roll call of the packs, lead grace, and at the morning and evening meals, lead the flag ceremony. Scouts and leaders should wear their complete Scout uniform to supper to retire the colors. 2011 After the meal, the Officer of the Day usually has some important announcements for the camp. We ask that all Scouts remain in the dining hall until dismissed by the staff. The waiter system is used in the dining hall for setting the tables and cleaning up after meals. It is important to stop at the dining hall during the camp tour for a demonstration of how the waiter system works. Some people have special dietary needs. We will work the best we can in accommodating these needs with the food that we have available. Dietary supplements should be brought from home for specific dietary requirements. Commissioner Staff After your Camp Guide finishes helping you check in, you probably won’t see him or her in your campsite again until you check out. That is okay because we have a staff member with the full-time job of taking care of your needs during the week. That staff member is your Commissioner. The Commissioner staff will stop by the campsites each day to Cub Scout/Webelos Resident Camp Leader’s Guide �10 visit and will make sure you have all the supplies and equipment that Telephone you need. If there is something broken or missing in your site, they A telephone is located outside the will work to see that it is fixed or replaced. You can also meet with Administration Building. It is the only your Commissioner at the morning leaders’ meeting. telephone available for Scout use. We In addition, Commissioners are knowledgeable about the discourage the continued use of the program and can answer questions or help you plan pack activities. telephone by Scouts. Not only does it take him away from the camp program, it runs up his parents’ phone bill. Showers and Facilities Should someone at camp need to Hot showers are available at the Central & East showerhouses. be contacted, the telephone number is The central showers accomodate adult males, females and youth. In 870-257-4935. This telephone is located order to adhere to youth protection policies, adults are not allowed to in the camp office and is manned from 9:00 take showers with youth under any circumstances. a.m. until 5:00 p.m., with the exception of Dedicated showers for female Scouters are located at the lunch. There may be a staff member in the central & east shower facilities. Some campsites have built-in cold office in the evening or at other times as showers. well. Please note, however, that this is the camp’s business phone and parents will not Trading Post be able to talk to their children. The staff member will take a message and deliver it The Trading Post-located in the middle of camp-stocks a at the next meal. Emergency messages, of variety of items, such as camp memorabilia (patches, mugs, t-shirts, course, will be delivered as soon as etc.), program supplies and concession items. The Trading Post is possible. open during the day and evening, except at meals and during campwide activities. It is a popular place for Scouts and leaders to get a snack and relax. Visa and MasterCard are accepted; however, ATM and Postal mail debit cards are not. Scouts may receive mail at camp. Please send mail addressed as follows: Lost & found A central lost and found area is located at the Trading Post. If you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, the Aquatics area has a small lost and found area. At the end of resident camp, all lost and found items will be boxed and stored. After camp closes for the summer, lost and found items will be kept until November 1. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ ♦ ♦ ♦ ♦ ♦ Wear closed-toed shoes Use insect repellents containing DEET or Permethrin Carry flashlights when walking at night Shake out clothing and shoes before wearing them Keep food out of tents Check for tick bites daily Cub Scout/Webelos Resident Camp Leader’s Guide 2011 Kia Kima Scout Reservation Pack Number , Scout’s Name 629 Kia Kima Trail Hardy, Arkansas 72542 Please be sure to include the Scout’s pack number on all mail; this will make it much easier to route the mail to the proper recipient. Also include a return address on all mail in case a letter arrives at camp after the Scout has left. Mail service is dependable, but it is recommended that mail not be sent to camp later than the day the pack checks into camp. For such a short session as resident camp, it is recommended that parents mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. Any letters or packages that contain currency or valuables should be insured. �11 Kia Kima Website The official Internet site for resident camp and for Kia Kima Scout Reservation provides the latest updates about preparing for camp. This is an excellent resource for parents, leaders and Scouts. www.kiakima.com Leaders will find information about summer camp, registration and last-minute updates. It is also a convenient way to submit last-minute schedule changes before coming to camp. Parents will be able to find out how to send mail to their son during the week. Scouts can find a list of what to bring to camp and helpful hints. Visitors Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Arriving after activities have started may cause visitors to wander around camp for hours before connecting with their party. Scouts will be involved in sessions until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately 9:30 p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night’s sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the camp-wide speed limit is 15 mph. If desired, visitors may eat in the dining hall. Visitors may purchase tickets for their meal from the Administration Building as they enter camp. The visitor’s meal price is $5.00 per person and the meals are served on a regular schedule. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. In addition, they should notify their Scout’s Cubmaster, who will make arrangements with the dining hall manager. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide �12 Program Information Daily Schedule Vespers & chaplain Each day follows the same schedule shown on page 15. The schedule for Saturday’s and Wednesday’s may vary for check-in and check-out. On opening and closing day the evening activity is a campwide campfire in the campfire arena starting at 8:30 p.m. Everyone in camp is expected to attend and wear his or her Scout uniform. There are a variety of activities available to choose from on the remaining evenings. Vespers is a short fellowship service held on the first evening of camp. Vespers is held at the Chapel, located above the campfire arena. Everyone is encouraged to attend. Members of the Commissioner staff will conduct Vespers services, with assistance from visiting clergy. In addition, they can provide assistance with homesick Scouts. Scouts and units may volunteer to assist with Vespers by notifying the camp administrative staff before arriving at camp. Scouts who are working on a religious award are especially encouraged to do so. Wolf, Bear & Webelos Please realize that the age and rank of each Scout in your pack needs to be carefully examined before registering for programs. Take a close look at the Program Pre-registration form and be sure to register your Scouts for the correct program for resident camp. In other words, think now as if you are in June, 2010 already. Your current Tiger Cubs will now become Wolves. Wolves become Bears and so forth. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 �13 Campfires Resident Camp Daily Schedule Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday nights will feature grand opening campfires for each session. It will kick off the session with an exciting beginning. Songs, cheers, stunts, and the chance to meet the whole staff will be just a few of the treats in store. On Monday and Friday nights, we will have our closing campfires. Awards and many neat activities are also planned for these campfires. Visitors are encouraged to attend these campfires. All campfires start at 8:30 p.m., and should conclude around 9:15 p.m. Any visitors in camp should plan to depart after the campfire show has ended. Packs that wish to do a skit for this special closing campfire are encouraged to do so. The number of skits will be limited, due to the campfire length, therefore, check with the Program Director when you arrive at camp. Skits or stunts that throw water or that do not follow the good spirit of Scouting will not be used. Packs should practice their skits during their session of camp, so plan early. 7:00 7:10 7:20 7:35 8:00-8:35 8:35-9:50 10:15-11:30 11:35 11:45 12:00 12:30-1:00 1:00-2:15 2:40-3:55 3:55-5:15 5:20 5:30 5:45 After Supper 10:00 2011 Reveille Waiter’s Call Assembly Breakfast Campsite Cleanup First Session Second Session Waiter’s Call Assembly Lunch Rest Period Third Session Fourth Session Free Activities Waiter’s Call Assembly Supper Evening Activities Tapps Cub Scout/Webelos Resident Camp Leader’s Guide �14 All the stuff to do while you’re at camp Wolf program activities Archery – Scouts will have a chance to shoot bows and arrows and complete Elective 20c and the Archery Belt Loop. BB Guns – Scouts will get a chance to shoot and complete Elective 20n and the BB Gun Belt Loop. Climbing – Scouts will have the opportunity to climb on the climbing tower at Kia Kima. Note: Cub Scouts can only climb, they cannot repel. Tools – Achievement 5 Tools for Fixing and Building. Scouts learn how to use several basic tools like hammers, screwdrivers and pliers. Fishing – Scouts will get to Fish in the Spring River and earn Elective 19 and Fishing Belt Loop. Nature – Scouts will visit the Nature Lodge at camp and learn about the environment around them while completing Achievement 7 Your Living World, 10c and Elective 14b, 14d, 18g. Aquatics – Scouts will swim in John Cooper Lake and complete Achievement 1h and Elective 20b. Knots – Scouts will learn the basics of rope work. Elective 17 Tie It Right. Other Achievements 10f 10c 11c 18f Attend a live program with your parent at the campfire Arena. Make an article of American Indian clothing. Learn the words of three Cub Scout songs at meals or during the campfire program. Take part in two summertime pack events (Resident Camp counts as one event). Cub Scout/Webelos Resident Camp Leader’s Guide 2011 �15 Bear program activities Archery – Scouts will have a chance to shoot bows and arrows and complete Elective 20a and the Archery Belt Loop. BB Guns – Scouts will get a chance to shoot and complete BB Gun Belt Loop. Climbing - Scouts will have the opportunity to climb on the climbing tower at Kia Kima. (Note: Cub Scouts can only climb, they cannot repel.). Tools – Scouts will learn how to use a variety of tools and complete Achievement 20a. Nature – Scouts will visit the Nature Lodge at camp and learn about the environment around them while completing Achievement 5 Sharing Your World with Wildlife. Boating – Scouts will get to use rowboats and canoes on John Cooper Lake and complete Achievement 11b and Elective 5e. Swimming – Scouts will swim in the lake and complete Elective 19. Knots – Scouts will learn the basics of rope work and complete Achievement 22 Tying It All Up. Other Achievements 10a 11e 12a 12d If you are a Resident Camper with a parent then you achieved this. Got a physical examination prior to Resident Camp. Go camping with your family. Attend an outdoor event with your family. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide �16 Webelos program activities Please select your activities from the list below. First year Webelos may select up to four activities. Second year Webelos will select 3 activities and will be enrolled in Boy Scout 101 as the fourth activity. Aquanaut – Get ready to get wet! Whether jumping into water over your head, learning to float, or getting the chance to cool off on a hot summer day, you’ll love being an Aquanaut. Naturalist – If you like watching wildlife, then Kia Kima is the place for you. You will get the chance to study creatures and plants in the wild and see much of camp at the same time. Readyman- Don’t Panic! This badge will teach you exactly what to do when an emergency arises. Forester- Identifying trees and learning their uses is part of the job of being a forester. Hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Athlete – This activity badge will give Webelos and opportunity for a little homework. Webelos will record their progress on certain exercises for a period of 30 days. Scouts will also learn what it means to be “Physically fit”. Artist – Do you like to make things? Artist activity badge will give you an opportunity to draw and build! You will use your own creative juices to create masterpieces. Outdoorsman- Outdoorsman Activity badge requirements are fun and give Webelos an opportunity to learn about camping and the out-of-doors. Geologist – Rocks and Minerals and how the earth is put together makes this activity badge exciting and challenging. Sportsman- Develop your skills in the sports world. Learn the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Boy Scout 101 – This session will be taught to all second year Webelos that attend resident camp. During this session, second year Webelos will work on activities that will prepare them for a Boy Scout troop. Activities may include, pitching a backpack tent, primitive fire making, foil pack cooking, simple knots and much more! Cub Scout/Webelos Resident Camp Leader’s Guide 2011 �17 World Conservation Award Bold means Scouts can complete it at camp. As a Wolf Cub Scout ___ Complete Wolf Achievement #7 - Your Living World. ___ Complete all Arrow Points in 2 of the following 3 Wolf Electives: • 13 – Birds • 15 - Grow Something • 19 – Fishing ___ Participate in a den or pack conservation project in addition to the above. As a Bear Cub Scout ___ Complete Bear Achievement #5 - Sharing Your World with Wildlife. ___ Complete all requirements in 2 of the following 3 Bear Electives: • 2 - Weather • 12 - Nature Crafts • 15 - Water and Soil Conservation ___ Participate in a den or pack conservation project in addition to the above. As a Webelos Scout ___Earn the Forester Activity Badge. ___Earn the Naturalist Activity Badge. ___Earn the Outdoorsman Badge. ___Participate in a conservation project. The Nature Lodge Staff will coordinate Conservation Projects during Twilight Activities for all who are interested. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide �18 What to bring to camp Personal equipment What to bring Other than some basic items, different people and packs will bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don’t forget your fishing rod and tackle box. Unit equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • • • • • • • • • • Pack flag Den flags Lanterns Extra Plastic Sheeting Water hose Water bottles • • • • • • First aid kits Bow saws Rope Brooms Lawn chairs T-shirts Ice chest full of favorite drinks (water is the best) Camp stove and coffee pot Rank book so things can be signed off at camp Complete Scout uniform Cub Scout/Webelos Resident Camp Leader’s Guide 2011 • • • • • • • • • • • • • • • • • • • • • • Shorts or long pants Underwear Sun glasses Sweater or jacket Extra shoes or boots Sunscreen Poncho or rain gear Notebook/pencil or pen Watch (very important) Wallet (extra spending money) Washcloth and towel Toilet articles (soap, shampoo, toothpaste, etc., no glass bottles) Flashlight with new batteries Sleeping bag or sheets & blankets Alarm clock (optional)(battery operated) Footlocker, suitcase or backpack Bicycle & helmet (optional) Swim trunks Socks Hat, if desired Camera Insect repellent (containing DEET) �19 Tips Tip 1--A daypack (book bag) is recommended to help keep things together while hiking around camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trunks off the other dry items in the pack. Tip 2-- Flip flops are good while in the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries are serious at camp due to the high level of walking and can result in a trip home—or worse—to the hospital. Tip 3-- Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4-- With the heat and humidity of June, it would be advisable to have a change of clothing for each day of the session. What not to bring Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, MP3 players, electronic games and other electronic devices not be brought to camp. Resident camp is an outdoor experience, and these items are not appropriate to that experience. Finally, alcoholic beverages of any kind are strictly prohibited at camp. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide �20 Twilight & free time activities Stuff you can do in the (almost) dark There is plenty for packs and individual Scouts to do at resident camp in the hours between Vespers and Taps. Some activities have been scheduled by the resident camp staff, and are open to all Scouts and leaders. Others may be done by the pack as a whole. See your Commissioner for more details. If you want to go beyond the confines of the established camp, several hiking trails are available. Be sure two adult leaders in the pack go with you, using the buddy system. Hike in groups of at least three Scouts and leaders. And if you’d just as soon be all wet, the Aquatics area offers free boating (and an occasional free swim). Check with the Aquatics staff to find out the requirements for taking out a boat, or talk to your Commissioner. Other activities such as BB shoots, climbing, archery, waterslide, Iceberg, games, and crafts may be available as well. Information about special activities will be distributed at leaders’ meeting, or again, ask your Commissioner. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 �21 Check out Coming and going The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the session to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Building with our staff, while being accompanied by an adult from the pack to authorize the departure. Pack leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout’s well being and protection, the Cubmaster should contact the Resident Camp Director. Leaders wishing to visit town for supplies should sign out at the Administration Building. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide �22 Check-out The checkout procedure will begin on Wednesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Activity records and health forms will be given to each unit at the concluding breakfast assembly. After breakfast, the pack will return, with the Camp Guide, to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The Camp Guide and Cubmaster will conduct another inventory to make sure that no equipment has been misplaced or damaged during the week. Borrowed equipment will be returned to the Quartermaster, and the Camp Guide will inspect the site to be certain that it is clean. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp to complete the check-out procedure. The check-out process at a glance Paperwork The pack will receive a packet at breakfast containing health forms and program materials. Review this before you leave to make sure that it is all correct, and that it all belongs to your pack. Campsite Return to the campsite with your Camp Guide. Pack up all your gear and clean up the site one last time. Remember that other units will be using this site in future weeks. Trash Bag up all trash and take it to the dumpster on the way out. Quartermaster Return any borrowed equipment before you leave camp. Administration Building Before leaving camp, stop by the Administration Building to take care of any last-minute paperwork, settle any debts, and take care of any other business. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 �23 How to get to Camp Kia Kima GPS Coordinates N 26.24450531° W91.59223171° 2011 Cub Scout/Webelos Resident Camp Leader’s Guide �24 Cub Scout/Webelos Resident Camp Leader’s Guide 2011 �25 Notes Use this space for all those last-minute reminders you’ll neet to make yourself. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Dear Leaders, Resident Camp for 2011 will be held on June 4th--June 7th and June 8th--June 11th. We are really excited about our Super Hero Theme! We would like to thank Mike Womack and Greg Cravens for volunteering their time to bring our characters to life. In 2011 we will continue with two separate resident camp sessions for your convenience. You may choose which three day session you would like to attend. This Leaders’ Guide was assembled and organized to help you plan a successful summer camping experience for every boy in your Pack. As you can see, there is truly something for everyone. Each boy is welcome at Kia Kima, and in fact, these boys are why we are here, standing ready to help guide you in your summer camping efforts. We hope each boy in your unit gets every opportunity to attend this year’s camp. We encourage you to get fully involved in this year’s Super Hero theme. Many Packs will come to camp equipped with props, costumes, table decorations and many more spirit items that reflect this theme. This will only add to the rich experience that will be provided. On behalf of the Chickasaw Council and the entire Kia Kima staff, we look forward to seeing you at camp this summer! Sincerely, Jeremy Palazolo Program Director Chickasaw Council, BSA Table of contents Camp Fees & Reservations page 2 Safety & Registration Procedures page 3 Registration Medical forms In case of an emergency Fire safety General Information Correspondence Transportation & parking Check in Trading post Visitors Program Information Daily Schedule Wolf, Bear & Webelos Resident Camp Daily Schedule Wolf progam activities Bear program activities Webelos program activities World Conservation Award What To Bring To Camp What to bring Unit equipment Personal equipment Tips What not to bring 3 4 4 4 page 6 7 7 8 10 11 page 12 12 12 13 14 15 16 17 page 18 18 18 18 19 19 Twilight and Free Time Activities page 20 Check Out page 21 Coming & going CheckOut CheckOut process at a glance Maps 21 22 22 pages 23 & 24 2 ! Camp Fees & Registration Campsite requests can be made by filling out the camp application and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. This form can be found at www.kiakim.com or at the Council office. Camp fees The resident camp fee is $125.00. The camp fee includes a camp patch and t-shirt for each Scout. Please note that we Resident Camp Fee Schedule Cub Scouts $125.00 Webelos $125.00 Leaders & Siblings $ 75.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces at final checkin. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 Packs are required to make a deposit of $30.00 per Scout by March 18th. An additional $50.00 is due by May 13th, and the remaining $45.00 should be paid after arriving at resident camp. can not offer refunds for Scouts who leave camp early. The complete Registration Packet is available at www.kiakima.com. A portion of the fee is due with each step of registration. The first payment is due with the “Pack Count Form” which allows us to plan for the size of each pack. Packs are required to make a payment of $30.00 per Scout by March 18th. It is possible to add Scouts after this with permission from the Resident Camp Director. This $30.00 payment is nonrefundable, but will be used as payment toward the camp fee. The next payment is due with the second step. An additional $50.00 deposit per Scout is due with the “Financial Preregistration Form” and is due by May 13th. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders’ fees are due by check-in. Please allow plenty of time for mailing or bring them with you in person. The “Financial Summary Form” will assist you in figuring the amount due. Detailed instructions of the registration process are included in the Registration Packet. The registration packet is seperate from this booklet. 3 Safety & Registration Procedures ! Packs should plan to arrive at Kia Kima for resident camp between 1:00 PM and 3:00 PM on the opening day depending upon your session. Registration Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed in the registration packet. Additional help, along with last minute updates and tips can be found on our website at www.kiakima.com. to the differences between the activity badges offered. 3. Cub Scouts will be assigned walking groups (generally no more than 20 per group) and will participate in a pre-structured program. Operation Hours – After May 23th, the camp will be in operation and staff will be available in the office to answer any of your questions. Please use the number in the table below. Confirmation & Changes When we receive your “Financial Preregistration Form”, we will send you an email that will include a username and password for our online registration system. This system will be used to register your Pack’s first and second year Webelos for camp activities. Online registration will not be available until after April 1st. The following steps should be followed: Resident Camp address 1. Webelos will be registered individually but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webelos will be permitted to attend a class without an accompanying adult. 2. Webelos may register for any of theWebelos activities. Leaders should pay special attention Service Center address Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 Phone: 870-257-4935 Fax: 870-257-4714 E-mail: director@kiakima.com Chickasaw Council 171 S. Hollywood Memphis, TN 38112 901-327-4193 Fax: 901-327-2010 2011 Cub Scout/Webelos Resident Camp Leader’s Guide 4 Safety Medical Forms All Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. Scouts and leaders must have an annual examination. Youth participants and adults should use the new Health Form. These forms are available under the Forms button at www.chickasaw.org. Please complete Parts A, B, and C of the current form. Older versions of the medical forms cannot be accepted. Each Scout and leader will have a health recheck after his or her arrival as part of the check-in procedure. The Pack’s medical forms will be kept on file for the week with the camp’s Health Officer. They will be returned to the Cubmaster at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Parts A and C) is still required. Even if a leader is arriving late in the session all efforts should be made to have that person’s health history with the Pack during check-in, so that the Health Officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to resident camp, and they were not able to give the health forms to the leader before camp, then they will need to give these forms to the Health Officer upon arrival in camp. Please make arrangements for physical examinations before summer camp. Any Scout or leader who do not have a completed health form— including the examination-will be restricted from all camp activities until an examination has been given. There are no provisions for an examination to be given at camp. Also, make sure that each health form has been signed by all parties in the appropriate places. Please keep a copy of each Scout’s physical for your records. While we want every Scout to have a fun and exciting stay at resident camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and safe experience. In case of accident or emergency Kia Kima has a Health Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. In addition, Kia Kima has a working arrangement with physicians from the surrounding communities for the treatment of more serious cases. If this kind of treatment is required, the Scout’s parents will be notified by telephone, and their wishes concerning treatment will be respected. If such a trip is required, we ask that one of the Scout’s leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. At the health recheck, the camp reserves the right to refuse admittance to any Scout or leader who, in the opinion of the Camp Director and Health Officer, has any physical or medical problem that could present a hazard to himself or others. If a Scout or leader has any special medication, it may be kept in the Health Lodge. Fire Safety Kia Kima has a fire and emergency alarm system. This system will be explained at the leaders’ meeting on the first evening you are in camp, and a test of the system will be conducted early in the Cub Scout/Webelos Resident Camp Leader’s Guide 2011 5 session. Some fire fighting equipment (rakes, shovels, fire buckets) is available in each campsite, or from the Quartermaster. If there is an emergency, this equipment will be used by members of the camp staff. This equipment is not to be used by Scouts. Scouts do not fight fires under any circumstances. Under no circumstances shall flames of any kind be used in any tent. If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled “NO Flames in Tents.” This can be stenciled on the tent or on a place card in front of the tent. Flashlights or battery-powered lanterns-which do not pose the threat of fire or asphyxiation-are the only acceptable light for use in tents. Camp rules & hints • • • • • • • • Liquid & LP Fuels Liquid-fueled equipment • (kerosene, gasoline, white gas, etc.) is to be used only by adults. Lanterns or stoves may be used at campsites, under adult supervision. Empty propane cylinders should be taken • home with the pack and not placed in fireplaces or trashcans, as they may explode when heated. Dangerous Wildlife • Kia Kima is a Wilderness Setting. While visiting the out-ofdoors, it is common to encounter • various forms of wildlife. Dangerous wildlife at Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals • are extremely rare but precautions should be taken. We will list a few tips to keep you comfortable at camp. No riding in the back of trucks. All Scouts riding in a vehicle should have a seat belt and be fastened in. Throwing things at camp, like rocks and sticks, is not permitted, especially around the lake area and along the river banks in camp. Running in camp should be limited to the open fields and play areas. Kia Kima does not have many flat or level areas on which to run. Roadways and paths are not designed for running. No open-toed shoes like flip flops or sandals except in the shower facility. Bare feet are limited to three places: behind the fenced-in area at the waterfront, in the shower, and in the bed. At all other times, you should have your shoes on. The buddy system means two or more Scouts go everywhere in camp together. Cubs and Webelos should be aware of where their buddy is at all times. Scouts should not be sent to the campsite alone, or on any trip out of a leader’s view without a buddy or a leader. Camp is a big place and Scouts often get turned around while walking a common trail, even if they have traveled that way many times before. Any campfire started in the campsite should be completely extinguished before leaving the site for any reason. Unattended fires in camp can be very dangerous. Try to keep knife use to a minimum. Open knives in crowded areas and walking with an open knife pose great dangers. Individuals who have knives should be considerate of others and use those knives safely. If a Scout or leader Please do not cut live trees, no matter how big plans to utilize a or small they are. Walking sticks are sold in personal tent for the camp Trading Post, or may be made from lodging, they should have the tent limbs or trees that are already dead and down. labeled “NO Flames Please do not disfigure the trees, bushes, or in Tents.” This can shrubs. be stenciled on the If you dig holes for any reason, please fill them tent or on a place in when you are finished. Leaving open holes card in front of the tent. in activity fields and campsite areas poses a tripping hazard. Please do not hang wet clothes inside your tent. Also, do not attach clotheslines to the tent, as these put stress on the tent and can cause it to No riding in the fall down. Clotheslines in campsites should be hung with back of trucks. For their own safety, colored or white cord and as high off the ground Scouts are not as possible to avoid Scouts or leaders walking permitted to ride in into them. Please remove any clotheslines that the beds of pickup trucks. you hang up before leaving camp. ! ! 2011 Cub Scout/Webelos Resident Camp Leader’s Guide 6 ! Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. General Information Leaders in camp All units are required to have at least two adult leaders in camp at all times. Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. This policy is required by the Chickasaw Council. All leaders must be registered members of the BSA, and must meet the qualifications for the leadership position in which they serve. The unit leader must be at least 21 years of age. Any additional leaders must be at least 18 years of age. Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp must meet all of the above requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your pack’s stay at camp. Rotation of leaders can give way to situations that are not conducive to the positive influences of a stay at resident camp. For units bringing 5 or more Scouts, the unit leader and one assistant may attend camp at no charge. Additional “leaderspace” is $75.00 for the week. Each leader-space provides meals, tentage, and an official resident camp patch. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying different parts of the week. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one leader-space and pay only $75.00. They will, however, only receive one patch for the one leader-space. Additional patches are available for purchase from the Trading Post. The general rule is that the unit needs to pay for the maximum number of leaders staying in camp at any one time. If, however, additional leaders will be in camp for only one or two days and do not wish to pay for the entire session, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of leaders to Scouts may be contacted by our Administrative staff to ensure that there is enough tent space for everyone. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 ! For units bringing 5 or more Scouts the unit leader and one assistant may attend camp at no charge. 7 Correspondence All resident camp correspondence and registration material should be sent to the Council Office until the middle of May. After May 28th all correspondence should then be sent directly to camp. The addesses for both locations are listed on page 3. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than one week prior to your arrival at camp. Fax and email service is available 24 hours a day for your convenience. Registration Procedures Step 1 Submit the Resident Camp application along with a $50 deposit to secure your campsite at Kia Kima. Please keep in mind that some sites may already be taken. Step 2 By March 15, secure a deposit of $30 per Cub Scout planning to attend summer camp. Payments can be made at the Scout office (payments cannot come from individual families. Please pay as a group) . Fill out the corresponding paperwork either online or in the registration packet. Step 3 By May 14th, submit your second individual deposit of $50 per Scout to the Scout office. This can also be paid online. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to take. Cub Scouts will be registered as either Wolves or Bears. Submit your t-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-shirt. Packs that do not submit T-shirt sizes may purchase them in the trading post. 2011 Transportation & parking Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer—whether it is covered or uncovered—is against the policy of the Boy Scouts of America, as well as poor judgment. In addition, units visiting Kia Kima from other councils are responsible for attaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is the area between the main gate and the Administration Building. Vehicles are not to be parked in the campsite during the week. Packs are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. In addition, there are some localized parking areas provided for unit vehicles that may be more convenient for some campsites. These areas are marked on the camp map at the end of this guide. To keep traffic in camp to a minimum, only camp vehicles will be allowed to operate during sessions. Pack vehicles will be allowed into camp during check-in and check-out for the purposes of loading and unloading of personal and pack equipment. While driving in camp, please observe the camp speed limit of 15 miles per hour. No vehicles will be allowed to operate in camp or be parked in the campsite after check-in without permission of the Resident Camp Director. The only exception is that driving will be allowed to Camp Cherokee for aquatic activities. Cub Scout/Webelos Resident Camp Leader’s Guide 8 Arriving Packs should plan to arrive at Kia Kima between 1:00 p.m. and 3:00 p.m. on your session’s opening day. No one will be available to handle early arrivals. Check-in Upon arriving at camp the first thing the Cubmaster should do is report to the Administration Building with an assistant. Here they will meet the camp administrative staff. At this time, the Cubmaster should have a final count of Scouts and leaders, Scout schedules, and any unpaid fees as determined on the Financial Summary Form. The assistant should have the pack’s medical forms and written explanation for any boy who needs special medical treatment. A Camp Guide will be assigned to assist the unit through the check-in process. The guide and the assistant leader will take the unit to the Dining Hall for the health recheck. The assistant leader should bring the medical forms and, if swim checks were completed prior to camp, the Swim Check form. Everyone, youth and adult, must have a current health form. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health recheck will be going on at the same time the unit leader is registering in the Administration Building, so all members are encouraged to arrive at camp at the same time. The Cubmaster should account for any Scout or adult who will arrive late. Camp tour The Camp Guide will take the unit to the campsite. All personal and unit equipment will be unloaded, and vehicles returned to the parking area. The Camp Guide and the unit leader will take an inventory of all equipment in the campsite. If any equipment is damaged or missing (holes in tents, damaged beds, etc.) the Camp Guide will note it and report it. The Pack Guide will also report the number of tents in the site to ensure that each person has a place to sleep. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to camp will need to change into swim trunks for the camp tour. Remember that a shirt, and shoes with covered heel and toe, must be worn while in camp. The Camp Guide will take the pack on a tour of camp, pointing out camp landmarks and the various program areas. There are a couple of required stops, such as the Aquatics area, and the Dining Hall. Even if the pack has completed swim checks prior to camp, they still must visit with the Aquatics Staff for safety procedures. It is also a good idea to stop by the Quartermaster to pick up a fireguard chart and other equipment you may need in your campsite. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout uniform is required for all evening meals and campfires. Leaders’ meetings A meeting of key leaders will be held on the opening day after vespers at the Chapel. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Also, an opportunity will be provided to answer questions. In addition, leaders’ meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. The daily newsletter will be distributed at this meeting. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 9 Quartermaster In addition to what is in the campsite, the camp provides equipment through the camp Quartermaster. The Quartermaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools and American flags are available for checkout. These items must be returnedclean and in good condition-before the pack checks out at the end of their session. Packs are welcome to bring their own items (as listed above) from home. Tentage Generally speaking, all packs will be housed in standard two-person wall tents. These tents have wooden floors with steel beds and vinyl covered mattresses. If your pack wants to bring its own tentage to camp, this is permitted. Two-deep leadership rules still apply and adults cannot stay in tents with Scouts. The only possible exception is when a parent stays in the tent with his or her son. If your pack chooses to bring a portion of its own tents, please be sure that you communicate this to the resident Camp Director, as space for these tents can become a consideration. If a Scout or leader plans to utilize his or her own tents for lodging, they should have the tent labeled “NO Flames In Tents.” This can be stenciled on the tent or on a place card in front of the tent. Uniform The official Cub Scout summer field uniform is recommended for wear by both youth and adults while in camp. This uniform-commonly referred to as Class A uniform-is to be worn to supper each evening and to campwide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting t-shirt and may be worn at all other times during camp. Since the uniform is worn so much, here are a few tips to help it stay fresh longer: • Don’t wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide (if worn) in the same place each time so they won’t get lost. • It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all session. Dining Hall With everyone visiting three times a day, the dining hall is the most popular place in camp. Before each meal, packs line up in formation on the parade ground outside of the dining hall. The Officer of the Day, from the staff, will take roll call of the packs, lead grace, and at the morning and evening meals, lead the flag ceremony. Scouts and leaders should wear their complete Scout uniform to supper to retire the colors. 2011 After the meal, the Officer of the Day usually has some important announcements for the camp. We ask that all Scouts remain in the dining hall until dismissed by the staff. The waiter system is used in the dining hall for setting the tables and cleaning up after meals. It is important to stop at the dining hall during the camp tour for a demonstration of how the waiter system works. Some people have special dietary needs. We will work the best we can in accommodating these needs with the food that we have available. Dietary supplements should be brought from home for specific dietary requirements. Commissioner Staff After your Camp Guide finishes helping you check in, you probably won’t see him or her in your campsite again until you check out. That is okay because we have a staff member with the full-time job of taking care of your needs during the week. That staff member is your Commissioner. The Commissioner staff will stop by the campsites each day to Cub Scout/Webelos Resident Camp Leader’s Guide 10 visit and will make sure you have all the supplies and equipment that Telephone you need. If there is something broken or missing in your site, they A telephone is located outside the will work to see that it is fixed or replaced. You can also meet with Administration Building. It is the only your Commissioner at the morning leaders’ meeting. telephone available for Scout use. We In addition, Commissioners are knowledgeable about the discourage the continued use of the program and can answer questions or help you plan pack activities. telephone by Scouts. Not only does it take him away from the camp program, it runs up his parents’ phone bill. Showers and Facilities Should someone at camp need to Hot showers are available at the Central & East showerhouses. be contacted, the telephone number is The central showers accomodate adult males, females and youth. In 870-257-4935. This telephone is located order to adhere to youth protection policies, adults are not allowed to in the camp office and is manned from 9:00 take showers with youth under any circumstances. a.m. until 5:00 p.m., with the exception of Dedicated showers for female Scouters are located at the lunch. There may be a staff member in the central & east shower facilities. Some campsites have built-in cold office in the evening or at other times as showers. well. Please note, however, that this is the camp’s business phone and parents will not Trading Post be able to talk to their children. The staff member will take a message and deliver it The Trading Post-located in the middle of camp-stocks a at the next meal. Emergency messages, of variety of items, such as camp memorabilia (patches, mugs, t-shirts, course, will be delivered as soon as etc.), program supplies and concession items. The Trading Post is possible. open during the day and evening, except at meals and during campwide activities. It is a popular place for Scouts and leaders to get a snack and relax. Visa and MasterCard are accepted; however, ATM and Postal mail debit cards are not. Scouts may receive mail at camp. Please send mail addressed as follows: Lost & found A central lost and found area is located at the Trading Post. If you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, the Aquatics area has a small lost and found area. At the end of resident camp, all lost and found items will be boxed and stored. After camp closes for the summer, lost and found items will be kept until November 1. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ ♦ ♦ ♦ ♦ ♦ Wear closed-toed shoes Use insect repellents containing DEET or Permethrin Carry flashlights when walking at night Shake out clothing and shoes before wearing them Keep food out of tents Check for tick bites daily Cub Scout/Webelos Resident Camp Leader’s Guide 2011 Kia Kima Scout Reservation Pack Number , Scout’s Name 629 Kia Kima Trail Hardy, Arkansas 72542 Please be sure to include the Scout’s pack number on all mail; this will make it much easier to route the mail to the proper recipient. Also include a return address on all mail in case a letter arrives at camp after the Scout has left. Mail service is dependable, but it is recommended that mail not be sent to camp later than the day the pack checks into camp. For such a short session as resident camp, it is recommended that parents mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. Any letters or packages that contain currency or valuables should be insured. 11 Kia Kima Website The official Internet site for resident camp and for Kia Kima Scout Reservation provides the latest updates about preparing for camp. This is an excellent resource for parents, leaders and Scouts. www.kiakima.com Leaders will find information about summer camp, registration and last-minute updates. It is also a convenient way to submit last-minute schedule changes before coming to camp. Parents will be able to find out how to send mail to their son during the week. Scouts can find a list of what to bring to camp and helpful hints. Visitors Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Arriving after activities have started may cause visitors to wander around camp for hours before connecting with their party. Scouts will be involved in sessions until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately 9:30 p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night’s sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the camp-wide speed limit is 15 mph. If desired, visitors may eat in the dining hall. Visitors may purchase tickets for their meal from the Administration Building as they enter camp. The visitor’s meal price is $5.00 per person and the meals are served on a regular schedule. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. In addition, they should notify their Scout’s Cubmaster, who will make arrangements with the dining hall manager. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide 12 Program Information Daily Schedule Vespers & chaplain Each day follows the same schedule shown on page 15. The schedule for Saturday’s and Wednesday’s may vary for check-in and check-out. On opening and closing day the evening activity is a campwide campfire in the campfire arena starting at 8:30 p.m. Everyone in camp is expected to attend and wear his or her Scout uniform. There are a variety of activities available to choose from on the remaining evenings. Vespers is a short fellowship service held on the first evening of camp. Vespers is held at the Chapel, located above the campfire arena. Everyone is encouraged to attend. Members of the Commissioner staff will conduct Vespers services, with assistance from visiting clergy. In addition, they can provide assistance with homesick Scouts. Scouts and units may volunteer to assist with Vespers by notifying the camp administrative staff before arriving at camp. Scouts who are working on a religious award are especially encouraged to do so. Wolf, Bear & Webelos Please realize that the age and rank of each Scout in your pack needs to be carefully examined before registering for programs. Take a close look at the Program Pre-registration form and be sure to register your Scouts for the correct program for resident camp. In other words, think now as if you are in June, 2010 already. Your current Tiger Cubs will now become Wolves. Wolves become Bears and so forth. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 13 Campfires Resident Camp Daily Schedule Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday nights will feature grand opening campfires for each session. It will kick off the session with an exciting beginning. Songs, cheers, stunts, and the chance to meet the whole staff will be just a few of the treats in store. On Monday and Friday nights, we will have our closing campfires. Awards and many neat activities are also planned for these campfires. Visitors are encouraged to attend these campfires. All campfires start at 8:30 p.m., and should conclude around 9:15 p.m. Any visitors in camp should plan to depart after the campfire show has ended. Packs that wish to do a skit for this special closing campfire are encouraged to do so. The number of skits will be limited, due to the campfire length, therefore, check with the Program Director when you arrive at camp. Skits or stunts that throw water or that do not follow the good spirit of Scouting will not be used. Packs should practice their skits during their session of camp, so plan early. 7:00 7:10 7:20 7:35 8:00-8:35 8:35-9:50 10:15-11:30 11:35 11:45 12:00 12:30-1:00 1:00-2:15 2:40-3:55 3:55-5:15 5:20 5:30 5:45 After Supper 10:00 2011 Reveille Waiter’s Call Assembly Breakfast Campsite Cleanup First Session Second Session Waiter’s Call Assembly Lunch Rest Period Third Session Fourth Session Free Activities Waiter’s Call Assembly Supper Evening Activities Tapps Cub Scout/Webelos Resident Camp Leader’s Guide 14 All the stuff to do while you’re at camp Wolf program activities Archery – Scouts will have a chance to shoot bows and arrows and complete Elective 20c and the Archery Belt Loop. BB Guns – Scouts will get a chance to shoot and complete Elective 20n and the BB Gun Belt Loop. Climbing – Scouts will have the opportunity to climb on the climbing tower at Kia Kima. Note: Cub Scouts can only climb, they cannot repel. Tools – Achievement 5 Tools for Fixing and Building. Scouts learn how to use several basic tools like hammers, screwdrivers and pliers. Fishing – Scouts will get to Fish in the Spring River and earn Elective 19 and Fishing Belt Loop. Nature – Scouts will visit the Nature Lodge at camp and learn about the environment around them while completing Achievement 7 Your Living World, 10c and Elective 14b, 14d, 18g. Aquatics – Scouts will swim in John Cooper Lake and complete Achievement 1h and Elective 20b. Knots – Scouts will learn the basics of rope work. Elective 17 Tie It Right. Other Achievements 10f 10c 11c 18f Attend a live program with your parent at the campfire Arena. Make an article of American Indian clothing. Learn the words of three Cub Scout songs at meals or during the campfire program. Take part in two summertime pack events (Resident Camp counts as one event). Cub Scout/Webelos Resident Camp Leader’s Guide 2011 15 Bear program activities Archery – Scouts will have a chance to shoot bows and arrows and complete Elective 20a and the Archery Belt Loop. BB Guns – Scouts will get a chance to shoot and complete BB Gun Belt Loop. Climbing - Scouts will have the opportunity to climb on the climbing tower at Kia Kima. (Note: Cub Scouts can only climb, they cannot repel.). Tools – Scouts will learn how to use a variety of tools and complete Achievement 20a. Nature – Scouts will visit the Nature Lodge at camp and learn about the environment around them while completing Achievement 5 Sharing Your World with Wildlife. Boating – Scouts will get to use rowboats and canoes on John Cooper Lake and complete Achievement 11b and Elective 5e. Swimming – Scouts will swim in the lake and complete Elective 19. Knots – Scouts will learn the basics of rope work and complete Achievement 22 Tying It All Up. Other Achievements 10a 11e 12a 12d If you are a Resident Camper with a parent then you achieved this. Got a physical examination prior to Resident Camp. Go camping with your family. Attend an outdoor event with your family. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide 16 Webelos program activities Please select your activities from the list below. First year Webelos may select up to four activities. Second year Webelos will select 3 activities and will be enrolled in Boy Scout 101 as the fourth activity. Aquanaut – Get ready to get wet! Whether jumping into water over your head, learning to float, or getting the chance to cool off on a hot summer day, you’ll love being an Aquanaut. Naturalist – If you like watching wildlife, then Kia Kima is the place for you. You will get the chance to study creatures and plants in the wild and see much of camp at the same time. Readyman- Don’t Panic! This badge will teach you exactly what to do when an emergency arises. Forester- Identifying trees and learning their uses is part of the job of being a forester. Hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Athlete – This activity badge will give Webelos and opportunity for a little homework. Webelos will record their progress on certain exercises for a period of 30 days. Scouts will also learn what it means to be “Physically fit”. Artist – Do you like to make things? Artist activity badge will give you an opportunity to draw and build! You will use your own creative juices to create masterpieces. Outdoorsman- Outdoorsman Activity badge requirements are fun and give Webelos an opportunity to learn about camping and the out-of-doors. Geologist – Rocks and Minerals and how the earth is put together makes this activity badge exciting and challenging. Sportsman- Develop your skills in the sports world. Learn the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Boy Scout 101 – This session will be taught to all second year Webelos that attend resident camp. During this session, second year Webelos will work on activities that will prepare them for a Boy Scout troop. Activities may include, pitching a backpack tent, primitive fire making, foil pack cooking, simple knots and much more! Cub Scout/Webelos Resident Camp Leader’s Guide 2011 17 World Conservation Award Bold means Scouts can complete it at camp. As a Wolf Cub Scout ___ Complete Wolf Achievement #7 - Your Living World. ___ Complete all Arrow Points in 2 of the following 3 Wolf Electives: • 13 – Birds • 15 - Grow Something • 19 – Fishing ___ Participate in a den or pack conservation project in addition to the above. As a Bear Cub Scout ___ Complete Bear Achievement #5 - Sharing Your World with Wildlife. ___ Complete all requirements in 2 of the following 3 Bear Electives: • 2 - Weather • 12 - Nature Crafts • 15 - Water and Soil Conservation ___ Participate in a den or pack conservation project in addition to the above. As a Webelos Scout ___Earn the Forester Activity Badge. ___Earn the Naturalist Activity Badge. ___Earn the Outdoorsman Badge. ___Participate in a conservation project. The Nature Lodge Staff will coordinate Conservation Projects during Twilight Activities for all who are interested. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide 18 What to bring to camp Personal equipment What to bring Other than some basic items, different people and packs will bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don’t forget your fishing rod and tackle box. Unit equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • • • • • • • • • • Pack flag Den flags Lanterns Extra Plastic Sheeting Water hose Water bottles • • • • • • First aid kits Bow saws Rope Brooms Lawn chairs T-shirts Ice chest full of favorite drinks (water is the best) Camp stove and coffee pot Rank book so things can be signed off at camp Complete Scout uniform Cub Scout/Webelos Resident Camp Leader’s Guide 2011 • • • • • • • • • • • • • • • • • • • • • • Shorts or long pants Underwear Sun glasses Sweater or jacket Extra shoes or boots Sunscreen Poncho or rain gear Notebook/pencil or pen Watch (very important) Wallet (extra spending money) Washcloth and towel Toilet articles (soap, shampoo, toothpaste, etc., no glass bottles) Flashlight with new batteries Sleeping bag or sheets & blankets Alarm clock (optional)(battery operated) Footlocker, suitcase or backpack Bicycle & helmet (optional) Swim trunks Socks Hat, if desired Camera Insect repellent (containing DEET) 19 Tips Tip 1--A daypack (book bag) is recommended to help keep things together while hiking around camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trunks off the other dry items in the pack. Tip 2-- Flip flops are good while in the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries are serious at camp due to the high level of walking and can result in a trip home—or worse—to the hospital. Tip 3-- Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4-- With the heat and humidity of June, it would be advisable to have a change of clothing for each day of the session. What not to bring Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, MP3 players, electronic games and other electronic devices not be brought to camp. Resident camp is an outdoor experience, and these items are not appropriate to that experience. Finally, alcoholic beverages of any kind are strictly prohibited at camp. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide 20 Twilight & free time activities Stuff you can do in the (almost) dark There is plenty for packs and individual Scouts to do at resident camp in the hours between Vespers and Taps. Some activities have been scheduled by the resident camp staff, and are open to all Scouts and leaders. Others may be done by the pack as a whole. See your Commissioner for more details. If you want to go beyond the confines of the established camp, several hiking trails are available. Be sure two adult leaders in the pack go with you, using the buddy system. Hike in groups of at least three Scouts and leaders. And if you’d just as soon be all wet, the Aquatics area offers free boating (and an occasional free swim). Check with the Aquatics staff to find out the requirements for taking out a boat, or talk to your Commissioner. Other activities such as BB shoots, climbing, archery, waterslide, Iceberg, games, and crafts may be available as well. Information about special activities will be distributed at leaders’ meeting, or again, ask your Commissioner. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 21 Check out Coming and going The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the session to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Building with our staff, while being accompanied by an adult from the pack to authorize the departure. Pack leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout’s well being and protection, the Cubmaster should contact the Resident Camp Director. Leaders wishing to visit town for supplies should sign out at the Administration Building. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide 22 Check-out The checkout procedure will begin on Wednesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Activity records and health forms will be given to each unit at the concluding breakfast assembly. After breakfast, the pack will return, with the Camp Guide, to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The Camp Guide and Cubmaster will conduct another inventory to make sure that no equipment has been misplaced or damaged during the week. Borrowed equipment will be returned to the Quartermaster, and the Camp Guide will inspect the site to be certain that it is clean. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp to complete the check-out procedure. The check-out process at a glance Paperwork The pack will receive a packet at breakfast containing health forms and program materials. Review this before you leave to make sure that it is all correct, and that it all belongs to your pack. Campsite Return to the campsite with your Camp Guide. Pack up all your gear and clean up the site one last time. Remember that other units will be using this site in future weeks. Trash Bag up all trash and take it to the dumpster on the way out. Quartermaster Return any borrowed equipment before you leave camp. Administration Building Before leaving camp, stop by the Administration Building to take care of any last-minute paperwork, settle any debts, and take care of any other business. Cub Scout/Webelos Resident Camp Leader’s Guide 2011 23 How to get to Camp Kia Kima GPS Coordinates N 26.24450531° W91.59223171° 2011 Cub Scout/Webelos Resident Camp Leader’s Guide 24 Cub Scout/Webelos Resident Camp Leader’s Guide 2011 25 Notes Use this space for all those last-minute reminders you’ll neet to make yourself. 2011 Cub Scout/Webelos Resident Camp Leader’s Guide  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2011 Title A name given to the resource 2011 Kia Kima Cub Camp Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Andrew Schrack Cub Scouts Leaders Guide https://www.kiakimamuseum.org/files/original/6e64db1c5cf2e9947ffeafe8ed79f3ed.PDF c71a3c36085ce8aa1236479c14e6c201 PDF Text Text The Chickasaw Council Presents The Chickasaw Council Boy Scout Exposition September 30-October 2 The Grove at Red Oak Lake 849 Rocky Point Road Cordova, TN 38018 “Leaders Guide” �Chickasaw Council EXPO Quick Notes The Chickasaw Council Boy Scout EXPO is an event meant to bring the Webelos and Boy Scouts of the entire Chickasaw Council together to experience scouting at it‟s best. The event will feature fun outdoor activities that are a large part of Scouting, and will showcase the demonstration of scouting skills. The format is noncompetitive. The EXPO will take place at The Grove at Red Oak Lake camp in Cordova Tennessee. The event will begin Friday, September 30th and run through Sunday morning, October 2nd. Units are encouraged to camp on-site both Friday and Saturday nights. Day trippers are encouraged to visit on Saturday. The most important things you need to know about The EXPO:             Date: September 30 –October 2, 2011 Location: The Grove at Red Oak Lake, Cordova Tennessee Cost: $17 Registration fee – for everyone including all day visitors. Units that participate as an activity host will receive at $2 per person discount making their fee $15 per participant. $15 per unit participation fee due by September 1, 2011. Units that pay the fee by this date will receive two Exposition T-shirts. Over 50 events will be available from Friday through Sunday morning. Units will be asked to sponsor one or more events. Units will be responsible for their own meals. Scouts that participate in Kayak activities must have the “swimmers” classification. Units may use their buddy tags or lists of swimmers from summer camp to certify these individuals. A swimmers test can be given at a local pool in advance of the event if you do not have either of the above items. Swim tests will not be a part of this event. The unit must present a roster of attendees and indicate their swimming level – swimmers will be issued a special color wristband for entrance to the water activities. An introduction to SCUBA course will be offered. This course will give Scouts an overview of Scuba diving. H20 Scuba shop will instruct this venue. This program costs an additional $10 per person. Scouts must be at least 10 years of age, have swimmer test certification and bring the required waiver signed by a parent. Those over the age of 18 do not need a waiver. The cost and waiver will be collected at the event – not at registration. Scouts participating in canoe events must be classified as a swimmer or accompanied in a canoe by an adult swimmer. All participants in the water sports activities should bring an additional change of clothing. 2 �CHICKASAW COUNCIL BOY SCOUT EXPO SCHEDULE Friday, September 30, 2011 4:30 PM - 9:00 PM 6:00 PM - 9:00 PM Troop arrival & Camp set up Registration 9:30 PM - 10:15 PM Cracker Barrel and Leaders/SPL Meeting Turn in Patrol Rosters, attendance lists, pay fees, and collect patches and T-Shirts Scoutmasters, Senior Patrol Leaders, EXPO Staff, and Event Sponsors should attend this important meeting for final details. 11:00 PM Taps - All Camp areas should be Quiet. Saturday, October 1, 2011 7:30 AM – 10:00AM 6:00 AM - 8:00 AM Registration Reveille, breakfast, and cleanup 8:15AM 8:30 AM Troop Flags and Bearers arrive at Opening Ceremony Opening Flag Procession and Opening Ceremony Event sponsors should set up their event areas. All patrols gather for announcements Class B uniforms are acceptable during the events. 9:00 AM - 12:30 PM Events and activities are open Events will be closed during the noon hour. Scouts and Event sponsors should carry lunches in day packs. 12:30 PM – 1:30 PM Lunch 1:30 PM - 4:30 PM Events and activities continue 4:00 PM - 5:00 PM Triathlon Event 4:30 PM - 6:30 PM Dinner, Cleanup, and rest time in your Campsites 7:00 PM 7:15 PM - 8:00 PM Troops gather for campfire Campfire program After Campfire- until 11:00 PM Ice Cream Social Taps - All Camp areas should be Quiet Class A uniforms should be worn for Campfire Sunday, October 2, 2011 6:00 AM - 8:00 AM 8:00 AM - 8:30 AM 8:30 AM - 10:00 AM Reveille, breakfast, and cleanup Non-denominational Religious Service Campsite Inspection and Departure Troops break Camp and police areas. 3 �BOY SCOUT EXPO 2011 GENERAL INFORMATION & PROCEDURES Campsite Assignments: Campsites will be assigned by the event camping and logistics committee. Campsites will be marked in a grid fashion with all units camping in one general location. Please keep “Leave No Trace” principals in mind. Arrival and Campsite Setup: Campsite setup and breakdown will require significant cooperation. Prior to departure, units should consolidate gear into as few of vehicles or trailers as possible. Detailed directions on entry ports and exit ports will be emailed to all leaders prior to the event. The sides of roads are not parking areas and should not be used as such. Trailers will be parked in a parking area within ¼ miles from the campsites. Trailers may only be allowed in the campsites of those troops that meet the September 1st preregistration deadline. Driving/Parking: It will take great cooperation and patience to handle vehicles at the EXPO. Participant parking for the EXPO should only take place in designated EXPO parking areas. Again, this is a private camp and we must be respectful of the parking lots. Please consolidate your Scouts in as few cars as possible. Cars providing „Drop-off” service for scouts is highly encouraged and they will have their own path through camp allowing for a quick and easy drop off and exit. Fires: No ground fires will be permitted in unit campsites. Units may cook on charcoal fires that are raised above the ground. Please remember “Leave No Trace Rules” Please ensure that an adult is in the campsite whenever a fire is present. First Aid/Health/Safety: First Aid stations will be strategically located throughout the camping and program areas. First aid stations will be clearly marked on the maps that participants receive at registration. Each unit should have the standard 3-station setup for dishwashing. Scouts should also understand the importance of staying hydrated during the event. To prevent the possible spread of illness, Scouts that have any fever symptoms prior to arrival should not plan to attend. Designated Health and Safety staff can be identified by orange vests.Each unit should carry basic health information on each Scout. We do not require physicals for a weekend event but units need to be prepared in the unlikely event of a sudden illness. Water and Sanitation-Water Buffalos/Spigots will be on hand to provide potable water. Units should plan accordingly. Portable restroom facilities will be on site in multiple locations during this event. The Grove operates public restroom facilities as well. A large dumpster will be onsite to facilitate refuse disposal. Please limit the amount of trash you collect and pack as much out as possible. With a weekend event of this magnitude, we will need everybody to do their part in waste disposal. Please do not dump leftover food products on the grounds or in the woods. Gray waste water may be dumped providing it does not contain food particles. Check-out Procedure: Pack up all personal and troop equipment into trailers, automobiles, vans, or onto mules, young scouts, etc. PLEASE DO NOT DRIVE VEHICLES IN THE CAMPSITES. Take all gear to the edge of the roads. Conduct a thorough policing of your campsite and surrounding areas. Pick up all trash and remember that you should leave your campsite cleaner than when you arrived. 4 �Troops may send a runner to headquarters or look for a staff member in the area, to notify the Camporee Staff that you are ready to be inspected. Staff members will be in the camping areas to inspect the site prior to the troop's departure. Every effort will be made to inspect your campsite promptly. Please pack your trash out with you. Dumpster space will be limited and will be easily overwhelmed. EVENTS OF SPECIAL INTEREST Cracker Barrel: It is requested that Scoutmasters, Senior Patrol Leaders, EXPO Staff and Event Sponsors attend the Scoutmasters Meeting and Cracker Barrel at 9:30 PM Friday night. This important meeting will cover last minute changes, questions, locations of events, and final details will be discussed. Opening Flag Procession and Troop Flag Display: Saturday morning each Troop should gather at the flagpole by 8:00 AM. Please bring your Troop flag and post it in a holder by 8:00am. Roll call will take place a 8:05 am. During the day, your Troop Flag will be displayed in the Troop Flag Display. Please pick up your flags between 4:30pm and 5:30pm on Saturday. Eagle’s Nest: A special pavilion with refreshments here. Invite all area Eagle Scouts to attend. Scouting History Museum: An informative Scouting museum will showcase Scouting past, present and future. Leave No Trace Awareness workshops: Saturday at 9:00am, 10:00am and 2:00, 3:00 a certified Leave No Trace Trainer will be on hand to present a 45 minute overview of Leave No Trace and Low Impact camping techniques. The workshop will provide practical, hands on examples of how your unit can minimize their impact during monthly outings. Camporee Campfire Celebration: Saturday evening at 7:15 PM – All units gather for a great time of fellowship, entertainment and fun. Gather at 7:00pm. Fire Without Matches: Learn about building fire the old fashioned way. Demonstrations in flint and steel, bow drill, fire saw and much more! One hour demonstrations will begin at 11:00 AM and 3:00 PM. Campwide Ice Cream Social: Saturday night we will close out our event with an all out ice cream social! Service Project: To show our thanks to The Grove, we will conduct a small service project during the Boy Scout EXPO. Units will have an opportunity to sign up at the Friday night crackerbarrel. Religious Service: Religious Service(s) will be held on Sunday morning at 8:00 AM at locations TBD. Triathlon Event –This event will feature a combination of running, water activity, shooting, and possibly biking. This will be a timed event with prizes for first through fifth place! Scuba- This program will feature an introduction to the exciting world of Scuba! All participants will receive basic instruction on Scuba gear. In addition, Scouts and leaders will have an opportunity to suit up and participate in a brief swim session. This will be taught at the onsite swimming pool. There is an additional fee of $10 per participant. This money should be paid directly to the Scuba instructors at the event. Checks can be made payable to: H2O Scuba Center. In addition, a waiver must be completed by all participants. Participants under the age of 18 must have the waiver signed by a parent or guardian. Waivers may be found at the end of this registration packet. 5 �BOY SCOUT EXPO 2011 PROGRAM EVENTS Skill Events 1) Pioneering – A monkey Bridge and a tower will be built in the AM, and scouts are able to use these structures until 4:00 pm. They will be dismantled at 4:00pm. 2) Geocaching – A geocaching course will be set up. GPS units will be on site, or you are free to bring your own. Please bring small trinkets to leave at the destination points. Teams of three. 3) Land Navigation – come and see map reading, compass and GPS skills in use. 4) Tracking – A part of scouting in years past, learn to track animals in their environment. 5) Flag etiquette – learn answers to those questions that you always had about proper flag procedures. Flag retirement included. 6) Knots – Bring your knot tying skills with you for this challenging event! 7) Fire without matches – learn techniques to start fire without matches. No, it does not include use of a butane lighter! 8) Observation – memorize details of settings, and report on what you have seen. Baden Powell excelled at this practice in the military. 9) Survival Skills Demonstration Events 10) Blacksmithing – demonstrations of the art of blacksmithing 11) Leave No Trace – Learn about Leave No trace and to apply the principles in a scouting environment. 12) Backpacking – A part of any high adventure program, pros will be on hand to answer your questions and help you make this a regular activity within your unit. 13) BSA high adventure bases – Learn more about the three high adventure bases operated by the Boy Scouts and how to prepare for them. 14) Water Purification – understand the choices and concepts for filtering or purifying water in the backcountry. 15) Conservation - Considering a career in the outdoors? Learn more about conservation and methods to preserve our environment. 16) Ham radio operation – learn about ham radios and how they are used. 17) Astronomy – A short lesson following campfire on Saturday. 18) Birding – learn to identify different birds native to our area. 19) Cooking without utensils Fun Events 20) Lasso throwing – Either the resident bison or plywood animals to lasso 21) Trash can game – A seabase favorite, come and give it a try. 22) Lizzagator swamp – the ultimate team event. Teams of 4-6 race against crocodiles and time. 23) Music tent – Bring your musical talent and complete a professional style audition. The best acts will have an opportunity to play at Campfire Saturday night. Individual or group acts are welcome. Sorry leaders, scouts only. 24) Period photos – come and have your picture made behind the backdrop of scouting attire from years past. A small fee may apply. 6 �25) Cantina – Root beer on hand 26) Siesta – A part of the Brownsea week over 100 years ago, how about a siesta after lunch? Optional participation. 27) Hunting Dog Demonstrations 28) Falcon Demonstrations Physical Activities 29) Scuba-See restrictions in registration information. 30) Mountain Boarding – Downhill riding on Mountain Boards. Safety equipment will be provided. 31) Climbing wall – certified instructors will be on hand to run the wall. Open for all skill levels. 32) Saw Relay – scouts will be able to use a two man saw to cut timber. 33) Foot race – A 5K course will be set up. Several youth and adult divisions. The race begins at 10:00 am. 34) Disability awareness event – Complete exercises that will allow you to better understand the challenges that those with disabilities have. 35) Physical Fitness – Are scouts fit? Come to this area to see how many pushups and pull-ups you can do, and how long your standing long jump is. Scouts may find an interesting comparison to when this was done for the Tenderfoot Rank. 36) Mountain Biking-Learn the technical aspects of riding a Mountain Bike. Shooting Sports 37) Tomahawk throwing – Who doesn‟t love this? 38) Knife Throwing- Sound dangerous? Just don‟t miss the target! 39) Archery – Come and test your skills at the archery range. 40) Shotgun Shooting 41) Air Rifle Shooting 42) Webelos Archery 43) BB Gun ranges Water Activities 44) Fishing – Available on two lakes. Please bring your own gear and tackle, some loaners will be available 45) Fly Fishing demonstrations 46) Canoe races 47) Ship 487 – Venturing on the water 48) Sea Kayaking 49) Kayak BSA Award 7 �BOY SCOUT EXPO 2011 EVENT REGISTRATION PROCEDURES Registration will be UNIT-based rather than individual-based. The event will be held “rain or shine” and no refunds will be issued, except for major medical reasons. Refund requests must be made in writing and submitted to the Council office after the event. Everyone who attends EXPO must register for the event; and all attendees will be issued an appropriately colored wristband, which must be worn at all times. For safety reasons, un-registered people will not be permitted in certain areas. We will also be in areas which we cannot prevent the general public from accessing, so there will be times when the youth are co-mingled with non-Scouters. The wristbands are an important factor in managing a safe environment. Many youth and adults remove the bands or simply do not wear them. We require you to speak to your unit and explain the importance of the wristbands for this event and expect everyone to adhere to this policy. Access to certain areas will be prohibited without a wristband. Registration will done by the Senior Patrol Leader (or acting SPL) and/or Scribe and one Adult leader. As a boy-led organization, please encourage your youth leadership to embrace their roles. Your SPL/Scribe should have all relevant information ready to confirm with the registration staff. Your unit will first be directed to your campsite and your SPL/Scribe and leader must return to the registration area. There will probably not be parking or room for your unit to congregate near the registration area. Webelos and Visitors (non-registered parents/etc) are encouraged to camp as a den. They must also pay the appropriate fees, follow EXPO policies, wear a wristband and conduct themselves in a manner consistent with BSA guidelines. The EXPO Fee is based on the date and location of registration. As part of organizing this event, we are expected to have a reasonable attendance estimate by September 1 st. We are urging everyone to register an appropriate estimate of attendees by the September 1stth deadline to assist us with our estimates. By Sept. 1st Camping Fee and Pre-registration $15.00 per unit Units paying their camping fee by September 1st will receive two Centennial Expo T-shirts at no charge. Please use the url listed below to pay your camping fee and pre-registration. Copy and paste the link in your web browser window and click enter. http://www.doubleknot.com/Registration/CalendarDetail.asp?ActivityKey=1027150&OrgKey=2044 By Sept. 20th: Online $17.00 per person Units hosting Expo activities will receive a $2 discount per participant. Visit http://www.doubleknot.com/Registration/CalendarDetail.asp?ActivityKey=1027151&OrgKey=2044 to register online Upon completion of your registration, your unit will have the option to pay online or mail it to the office. If you choose the mail option, please promptly forward your check with a copy of your registration confirmation. 8 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Chickasaw Council Publications and Papers Description An account of the resource Contains miscellaneous publications and papers by and about the Chickasaw Council. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document The Chickasaw Council Presents The Chickasaw Council Boy Scout Exposition September 30-October 2 The Grove at Red Oak Lake 849 Rocky Point Road Cordova, TN 38018 “Leaders Guide” 2 Chickasaw Council EXPO Quick Notes The Chickasaw Council Boy Scout EXPO is an event meant to bring the Webelos and Boy Scouts of the entire Chickasaw Council together to experience scouting at it‟s best. The event will feature fun outdoor activities that are a large part of Scouting, and will showcase the demonstration of scouting skills. The format is non-competitive. The EXPO will take place at The Grove at Red Oak Lake camp in Cordova Tennessee. The event will begin Friday, September 30th and run through Sunday morning, October 2nd. Units are encouraged to camp on-site both Friday and Saturday nights. Day trippers are encouraged to visit on Saturday. The most important things you need to know about The EXPO:  Date: September 30 –October 2, 2011  Location: The Grove at Red Oak Lake, Cordova Tennessee  Cost: $17 Registration fee – for everyone including all day visitors.  Units that participate as an activity host will receive at $2 per person discount making their fee $15 per participant.  $15 per unit participation fee due by September 1, 2011. Units that pay the fee by this date will receive two Exposition T-shirts.  Over 50 events will be available from Friday through Sunday morning. Units will be asked to sponsor one or more events.  Units will be responsible for their own meals.  Scouts that participate in Kayak activities must have the “swimmers” classification. Units may use their buddy tags or lists of swimmers from summer camp to certify these individuals. A swimmers test can be given at a local pool in advance of the event if you do not have either of the above items. Swim tests will not be a part of this event.  The unit must present a roster of attendees and indicate their swimming level – swimmers will be issued a special color wristband for entrance to the water activities.  An introduction to SCUBA course will be offered. This course will give Scouts an overview of Scuba diving. H20 Scuba shop will instruct this venue. This program costs an additional $10 per person. Scouts must be at least 10 years of age, have swimmer test certification and bring the required waiver signed by a parent. Those over the age of 18 do not need a waiver. The cost and waiver will be collected at the event – not at registration.  Scouts participating in canoe events must be classified as a swimmer or accompanied in a canoe by an adult swimmer.  All participants in the water sports activities should bring an additional change of clothing. 3 CHICKASAW COUNCIL BOY SCOUT EXPO SCHEDULE Friday, September 30, 2011 4:30 PM - 9:00 PM Troop arrival & Camp set up 6:00 PM - 9:00 PM Registration Turn in Patrol Rosters, attendance lists, pay fees, and collect patches and T-Shirts 9:30 PM - 10:15 PM Cracker Barrel and Leaders/SPL Meeting Scoutmasters, Senior Patrol Leaders, EXPO Staff, and Event Sponsors should attend this important meeting for final details. 11:00 PM Taps - All Camp areas should be Quiet. Saturday, October 1, 2011 7:30 AM – 10:00AM Registration 6:00 AM - 8:00 AM Reveille, breakfast, and cleanup Event sponsors should set up their event areas. 8:15AM Troop Flags and Bearers arrive at Opening Ceremony 8:30 AM Opening Flag Procession and Opening Ceremony All patrols gather for announcements Class B uniforms are acceptable during the events. 9:00 AM - 12:30 PM Events and activities are open Events will be closed during the noon hour. Scouts and Event sponsors should carry lunches in day packs. 12:30 PM – 1:30 PM Lunch 1:30 PM - 4:30 PM Events and activities continue 4:00 PM - 5:00 PM Triathlon Event 4:30 PM - 6:30 PM Dinner, Cleanup, and rest time in your Campsites 7:00 PM Troops gather for campfire 7:15 PM - 8:00 PM Campfire program Class A uniforms should be worn for Campfire After Campfire- until Ice Cream Social 11:00 PM Taps - All Camp areas should be Quiet Sunday, October 2, 2011 6:00 AM - 8:00 AM Reveille, breakfast, and cleanup 8:00 AM - 8:30 AM Non-denominational Religious Service 8:30 AM - 10:00 AM Campsite Inspection and Departure Troops break Camp and police areas. 4 BOY SCOUT EXPO 2011 GENERAL INFORMATION & PROCEDURES Campsite Assignments: Campsites will be assigned by the event camping and logistics committee. Campsites will be marked in a grid fashion with all units camping in one general location. Please keep “Leave No Trace” principals in mind. Arrival and Campsite Setup: Campsite setup and breakdown will require significant cooperation. Prior to departure, units should consolidate gear into as few of vehicles or trailers as possible. Detailed directions on entry ports and exit ports will be emailed to all leaders prior to the event. The sides of roads are not parking areas and should not be used as such. Trailers will be parked in a parking area within ¼ miles from the campsites. Trailers may only be allowed in the campsites of those troops that meet the September 1st preregistration deadline. Driving/Parking: It will take great cooperation and patience to handle vehicles at the EXPO. Participant parking for the EXPO should only take place in designated EXPO parking areas. Again, this is a private camp and we must be respectful of the parking lots. Please consolidate your Scouts in as few cars as possible. Cars providing „Drop-off” service for scouts is highly encouraged and they will have their own path through camp allowing for a quick and easy drop off and exit. Fires: No ground fires will be permitted in unit campsites. Units may cook on charcoal fires that are raised above the ground. Please remember “Leave No Trace Rules” Please ensure that an adult is in the campsite whenever a fire is present. First Aid/Health/Safety: First Aid stations will be strategically located throughout the camping and program areas. First aid stations will be clearly marked on the maps that participants receive at registration. Each unit should have the standard 3-station setup for dishwashing. Scouts should also understand the importance of staying hydrated during the event. To prevent the possible spread of illness, Scouts that have any fever symptoms prior to arrival should not plan to attend. Designated Health and Safety staff can be identified by orange vests.Each unit should carry basic health information on each Scout. We do not require physicals for a weekend event but units need to be prepared in the unlikely event of a sudden illness. Water and Sanitation-Water Buffalos/Spigots will be on hand to provide potable water. Units should plan accordingly. Portable restroom facilities will be on site in multiple locations during this event. The Grove operates public restroom facilities as well. A large dumpster will be onsite to facilitate refuse disposal. Please limit the amount of trash you collect and pack as much out as possible. With a weekend event of this magnitude, we will need everybody to do their part in waste disposal. Please do not dump leftover food products on the grounds or in the woods. Gray waste water may be dumped providing it does not contain food particles. Check-out Procedure: Pack up all personal and troop equipment into trailers, automobiles, vans, or onto mules, young scouts, etc. PLEASE DO NOT DRIVE VEHICLES IN THE CAMPSITES. Take all gear to the edge of the roads. Conduct a thorough policing of your campsite and surrounding areas. Pick up all trash and remember that you should leave your campsite cleaner than when you arrived. 5 Troops may send a runner to headquarters or look for a staff member in the area, to notify the Camporee Staff that you are ready to be inspected. Staff members will be in the camping areas to inspect the site prior to the troop's departure. Every effort will be made to inspect your campsite promptly. Please pack your trash out with you. Dumpster space will be limited and will be easily overwhelmed. EVENTS OF SPECIAL INTEREST Cracker Barrel: It is requested that Scoutmasters, Senior Patrol Leaders, EXPO Staff and Event Sponsors attend the Scoutmasters Meeting and Cracker Barrel at 9:30 PM Friday night. This important meeting will cover last minute changes, questions, locations of events, and final details will be discussed. Opening Flag Procession and Troop Flag Display: Saturday morning each Troop should gather at the flagpole by 8:00 AM. Please bring your Troop flag and post it in a holder by 8:00am. Roll call will take place a 8:05 am. During the day, your Troop Flag will be displayed in the Troop Flag Display. Please pick up your flags between 4:30pm and 5:30pm on Saturday. Eagle’s Nest: A special pavilion with refreshments here. Invite all area Eagle Scouts to attend. Scouting History Museum: An informative Scouting museum will showcase Scouting past, present and future. Leave No Trace Awareness workshops: Saturday at 9:00am, 10:00am and 2:00, 3:00 a certified Leave No Trace Trainer will be on hand to present a 45 minute overview of Leave No Trace and Low Impact camping techniques. The workshop will provide practical, hands on examples of how your unit can minimize their impact during monthly outings. Camporee Campfire Celebration: Saturday evening at 7:15 PM – All units gather for a great time of fellowship, entertainment and fun. Gather at 7:00pm. Fire Without Matches: Learn about building fire the old fashioned way. Demonstrations in flint and steel, bow drill, fire saw and much more! One hour demonstrations will begin at 11:00 AM and 3:00 PM. Campwide Ice Cream Social: Saturday night we will close out our event with an all out ice cream social! Service Project: To show our thanks to The Grove, we will conduct a small service project during the Boy Scout EXPO. Units will have an opportunity to sign up at the Friday night crackerbarrel. Religious Service: Religious Service(s) will be held on Sunday morning at 8:00 AM at locations TBD. Triathlon Event –This event will feature a combination of running, water activity, shooting, and possibly biking. This will be a timed event with prizes for first through fifth place! Scuba- This program will feature an introduction to the exciting world of Scuba! All participants will receive basic instruction on Scuba gear. In addition, Scouts and leaders will have an opportunity to suit up and participate in a brief swim session. This will be taught at the onsite swimming pool. There is an additional fee of $10 per participant. This money should be paid directly to the Scuba instructors at the event. Checks can be made payable to: H2O Scuba Center. In addition, a waiver must be completed by all participants. Participants under the age of 18 must have the waiver signed by a parent or guardian. Waivers may be found at the end of this registration packet. 6 BOY SCOUT EXPO 2011 PROGRAM EVENTS Skill Events 1) Pioneering – A monkey Bridge and a tower will be built in the AM, and scouts are able to use these structures until 4:00 pm. They will be dismantled at 4:00pm. 2) Geocaching – A geocaching course will be set up. GPS units will be on site, or you are free to bring your own. Please bring small trinkets to leave at the destination points. Teams of three. 3) Land Navigation – come and see map reading, compass and GPS skills in use. 4) Tracking – A part of scouting in years past, learn to track animals in their environment. 5) Flag etiquette – learn answers to those questions that you always had about proper flag procedures. Flag retirement included. 6) Knots – Bring your knot tying skills with you for this challenging event! 7) Fire without matches – learn techniques to start fire without matches. No, it does not include use of a butane lighter! 8) Observation – memorize details of settings, and report on what you have seen. Baden Powell excelled at this practice in the military. 9) Survival Skills Demonstration Events 10) Blacksmithing – demonstrations of the art of blacksmithing 11) Leave No Trace – Learn about Leave No trace and to apply the principles in a scouting environment. 12) Backpacking – A part of any high adventure program, pros will be on hand to answer your questions and help you make this a regular activity within your unit. 13) BSA high adventure bases – Learn more about the three high adventure bases operated by the Boy Scouts and how to prepare for them. 14) Water Purification – understand the choices and concepts for filtering or purifying water in the backcountry. 15) Conservation - Considering a career in the outdoors? Learn more about conservation and methods to preserve our environment. 16) Ham radio operation – learn about ham radios and how they are used. 17) Astronomy – A short lesson following campfire on Saturday. 18) Birding – learn to identify different birds native to our area. 19) Cooking without utensils Fun Events 20) Lasso throwing – Either the resident bison or plywood animals to lasso 21) Trash can game – A seabase favorite, come and give it a try. 22) Lizzagator swamp – the ultimate team event. Teams of 4-6 race against crocodiles and time. 23) Music tent – Bring your musical talent and complete a professional style audition. The best acts will have an opportunity to play at Campfire Saturday night. Individual or group acts are welcome. Sorry leaders, scouts only. 24) Period photos – come and have your picture made behind the backdrop of scouting attire from years past. A small fee may apply. 7 25) Cantina – Root beer on hand 26) Siesta – A part of the Brownsea week over 100 years ago, how about a siesta after lunch? Optional participation. 27) Hunting Dog Demonstrations 28) Falcon Demonstrations Physical Activities 29) Scuba-See restrictions in registration information. 30) Mountain Boarding – Downhill riding on Mountain Boards. Safety equipment will be provided. 31) Climbing wall – certified instructors will be on hand to run the wall. Open for all skill levels. 32) Saw Relay – scouts will be able to use a two man saw to cut timber. 33) Foot race – A 5K course will be set up. Several youth and adult divisions. The race begins at 10:00 am. 34) Disability awareness event – Complete exercises that will allow you to better understand the challenges that those with disabilities have. 35) Physical Fitness – Are scouts fit? Come to this area to see how many pushups and pull-ups you can do, and how long your standing long jump is. Scouts may find an interesting comparison to when this was done for the Tenderfoot Rank. 36) Mountain Biking-Learn the technical aspects of riding a Mountain Bike. Shooting Sports 37) Tomahawk throwing – Who doesn‟t love this? 38) Knife Throwing- Sound dangerous? Just don‟t miss the target! 39) Archery – Come and test your skills at the archery range. 40) Shotgun Shooting 41) Air Rifle Shooting 42) Webelos Archery 43) BB Gun ranges Water Activities 44) Fishing – Available on two lakes. Please bring your own gear and tackle, some loaners will be available 45) Fly Fishing demonstrations 46) Canoe races 47) Ship 487 – Venturing on the water 48) Sea Kayaking 49) Kayak BSA Award 8 BOY SCOUT EXPO 2011 EVENT REGISTRATION PROCEDURES Registration will be UNIT-based rather than individual-based. The event will be held “rain or shine” and no refunds will be issued, except for major medical reasons. Refund requests must be made in writing and submitted to the Council office after the event. Everyone who attends EXPO must register for the event; and all attendees will be issued an appropriately colored wristband, which must be worn at all times. For safety reasons, un-registered people will not be permitted in certain areas. We will also be in areas which we cannot prevent the general public from accessing, so there will be times when the youth are co-mingled with non-Scouters. The wristbands are an important factor in managing a safe environment. Many youth and adults remove the bands or simply do not wear them. We require you to speak to your unit and explain the importance of the wristbands for this event and expect everyone to adhere to this policy. Access to certain areas will be prohibited without a wristband. Registration will done by the Senior Patrol Leader (or acting SPL) and/or Scribe and one Adult leader. As a boy-led organization, please encourage your youth leadership to embrace their roles. Your SPL/Scribe should have all relevant information ready to confirm with the registration staff. Your unit will first be directed to your campsite and your SPL/Scribe and leader must return to the registration area. There will probably not be parking or room for your unit to congregate near the registration area. Webelos and Visitors (non-registered parents/etc) are encouraged to camp as a den. They must also pay the appropriate fees, follow EXPO policies, wear a wristband and conduct themselves in a manner consistent with BSA guidelines. The EXPO Fee is based on the date and location of registration. As part of organizing this event, we are expected to have a reasonable attendance estimate by September 1st. We are urging everyone to register an appropriate estimate of attendees by the September 1stth deadline to assist us with our estimates. By Sept. 1st Camping Fee and Pre-registration $15.00 per unit Units paying their camping fee by September 1st will receive two Centennial Expo T-shirts at no charge. Please use the url listed below to pay your camping fee and pre-registration. Copy and paste the link in your web browser window and click enter. http://www.doubleknot.com/Registration/CalendarDetail.asp?ActivityKey=1027150&OrgKey=2044 By Sept. 20th: Online $17.00 per person Units hosting Expo activities will receive a $2 discount per participant. Visit http://www.doubleknot.com/Registration/CalendarDetail.asp?ActivityKey=1027151&OrgKey=2044 to register online Upon completion of your registration, your unit will have the option to pay online or mail it to the office. If you choose the mail option, please promptly forward your check with a copy of your registration confirmation. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2011 Title A name given to the resource 2011 Chickasaw Council Scout Exposition Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Publisher An entity responsible for making the resource available Chuck Schadrack Event Scout Exposition https://www.kiakimamuseum.org/files/original/77ce670490ac4f9de7ce6ec69140b784.JPG cad640682365371753ed1af24f902c8b https://www.kiakimamuseum.org/files/original/653bf74bc9ed376c6d907d6e60ddaed5.JPG 6f2832a35e7f999b86d303c1057c6382 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Staff Plaques Description An account of the resource This collection contains photographs of the staff paddles and plaques at Kia Kima. Memorabilia Pictures or scans of patches, paddles, shirts, and other Scouting memorabilia. Names Names mentioned on the memorabilia Kevin Kuehl Noah Feder Nate Ingram Adam Chan Andrew Schrack Ian Zeringue Patrick Krog T.J. Flynn Logan McCulley Evan Coates Kristen Lovelace Jonathan Talbert James Powers Alan Faulkner Chase Anderson Jay Wilkerson Wyatt Whicker Sarah Appleton Randy Neikirk Andrew Madden Emily Ward Daniel Emmert Davin Schmidt Rogelio Duarte Andrew Klink Nathan Duffy Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2011 Title A name given to the resource 2011 Cherokee Staff Paddle Publisher An entity responsible for making the resource available Andrew Schrack Source A related resource from which the described resource is derived Kia Kima Scout Reservation Creator An entity primarily responsible for making the resource Kevin Kuehl Camp Cherokee Kia Kima Staff Memorabilia Paddle Plaque Staff Plaque https://www.kiakimamuseum.org/files/original/32e6706e4d87c5e2afba482141d8299e.pdf 685f129134866d05439ae46a5dd23e96 PDF Text Text �Ahoalan-Nachpikin Lodge 2011 Plan Book The Purpose of the Order of the Arrow As Scouting’s National Honor Society, our purpose is to: • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition. • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. The Mission of the Lodge The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. The Obligation I, do hereby promise, on my honor as a Scout, that I will always and faithfully, observe and preserve the traditions of the Order of the Arrow, Wimachtendienk, Wingolauchsik, Witahemui. I will always regard the ties of Brotherhood in the Order of the Arrow, as lasting, and will seek to preserve a cheerful spirit, even in the midst of irksome tasks and weighty responsibilities, and will endeavor, so far as in my power lies, to be unselfish in service and devotion to the welfare of others. The Song of our Order Firm bound in Brotherhood, gather the clan, That cheerful service brings to fellow man. Circle our council fire, weld tightly every link, That binds us in Brotherhood, Wimachtendienk. �Ahoalan-Nachpikin Lodge 2011 Plan Book Greetings Brothers, My name is Mike Haskins, and I am honored to have been chosen to serve as your 2011 Lodge Chief. I am looking forward to leading our lodge to a fantastic year with you and our LEC. 2011 is filled with many opportunities for our lodge to continue to be one of the best in the nation. Our lodge will be sending a contingent to two national Order of the Arrow events: OA SummitCorps, July 22-31 at the New River Gorge National River in West Virginia, and Order of the Arrow Indian Summer, August 1-6 in Asheville, North Carolina. Our lodge will also participate in the SR-6 Conclave, located this year at Camp Crooked Creek in Lexington, Kentucky. In addition to these events, the lodge offers activities on a local level. The Lodge Order of the Arrow Conference (LOAC) takes place February 25-27 at Camp Currier, and our Summer Fellowship takes place each week of camp at Kia Kima Scout Reservation. In addition, our lodge will hold two Ordeal weekends this year. The first is May 13-15 at Kia Kima Scout Reservation in Hardy, AR, and the second is September 9-11 at Camp Currier in Eudora, MS. It is my goal for our lodge to have the best year we possibly can. For it to be possible, we will need YOUR help!! Get involved in your chapter and lodge activities, and for our Ordeal members, seal your membership by completing your Brotherhood. Yours in Wimachtendienk, Wingolauchsik, and Witahemui, Mike Haskins 2011 Ahoalan-Nachpikin Lodge Chief lodgechief@chickasawoa.org �Ahoalan-Nachpikin Lodge 2011 Plan Book Table of Contents Lodge Goals 1 Ahoalan-Nachpikin Lodge 2009 Calendar 2 Special Events & Opportunities 3 Lodge History & Past Lodge Chiefs 4 So You are a New Ordeal Member 5 Officer Roster 6-10 Lodge Chief 7 Vice Chief of Activities Vice Chief of Unit Elections & Camp Promotions Vice Chief of Administration Vice Chief of Finance Vice Chief of Indian Affairs 8 Lodge Committees Chapters Lippoe Blaknik Macheu Machque Sakima Machque Okla Kamassa Nashoba Tohbi Ordeal Information 2011 Ahoalin-Nachpikin Lodge #558 Rules 8 9 9 10 Brotherhood 25-26 Quality Lodge Requirements 27 Troop/Team Representative 28 Founder’s Award Recipients 29 Arrowman of the Year Award Rookie of the Year Award Chapter Development Award James E. West Fellow Honoree 30 30 30 30 The Vigil Honor Ahoalan-Nachpikin Vigil Honor Role 2011 Vigil Nomination Form 32 34-37 38 Awards Nomination Form ServiceCorps Application Lodge Officer Application 39-40 41 42-43 ConclaveCamp Crooked Creek, KY OA High Adventure Kia Kima Staff 44 45 46 11-13 14-18 14 15 16 17 18 19 20-24 �Ahoalan-Nachpikin Lodge 2011 Plan Book 16 Years of Ahoalan-Nachpikin Lodge 101 Years of American Scouting 2011 Lodge Goals 1. Earn designation as a 2011 National Quality Lodge 2. Petition for E. Urner Goodman Camping Award 3. Continue leadership in promoting OA High Adventure 4. Increase new member activity within the Lodge 5. Provide fun, quality program 6. Increase participation at all Lodge events 1 �Ahoalan-Nachpikin Lodge 2011 Plan Book Ahoalan-Nachpikin Lodge 2011 Calendar January 10 Annual Council Business Meeting February 18-20 National Leadership Seminar February 25-27 LOAC, Camp Currier February 12 Scout Sunday February 19 KKSR Staff Interviews, Scout Office February 24 FOS Dinner, the Peabody March 5 March 1 March 24 March 11-13 April 8-10 April 23 University of Scouting Conclave registration due online or at Scout Office Eagle Day Activities KKSR Work Weekend OA Section 6 Conclave Camp Crooked Creek Camp Currier Workday May 6-8 May 13-15 May 28 Kia Kima Staff Training Spring Ordeal at Kia Kima Memorial Day Flag Placement Memphis Cemetery May 29-June 4 Kia Kima Staff Week June 4-7 June 8-11 June 12-18 2 Cub Scout Resident Camp I Cub Scout Resident Camp II KKSR Summer Camp week I June 17 June 19-25 June 24 June 26-July 2 Summer Fellowship I at KKSR KKSR Summer Camp week II Summer Fellowship II at KKSR KKSR Summer Camp week III July 1 July 3-8 July 3-9 July 8 July 10-16 July 15 July 22-31 Summer Fellowship II at KKSR NYLT at Kia Kima Summer Camp week IV at KKSR Summer Fellowship IV at KKSR Summer Camp week V at KKSR Summer Fellowship V at KKSR Summit Corps/Charleston, WV August 1-6 2011 Indian Summer, Ashville, NC September 9-11 Fall Ordeal, Camp Currier October 7-9 October 14-15 October 15-16 October 21-22 October 21-23 Fall Fellowship at KKSR Akela Cub/Session 1 Akela Cub/Session 2 Akela Cub/Session 3 Akela Cub/Session 4 November 4-6 Council Expo/Shelby Farms November 11-12 Lodge Leadership Development Conference (LLD) November 12 2010 Lodge Family Banquet �Ahoalan-Nachpikin Lodge 2011 Plan Book Special Events & Opportunities The following is a list of special events and programs offered on the Lodge, Section, Regional, and National levels of the Order of the Arrow. Lodge Fall Fellowship The Fall Fellowship is an annual event held in October. Various Training Sessions, Lodge Officer Elections, the Quest events, and Chapter Display Competitions are just a few of the activities Arrowmen can participate in on this fun filled weekend. Lodge Leadership Development (LLD) LLD is held during November of each year in order to train the new Lodge Officers and Committee Chairman, in addition to planning the year for the Lodge. Lodge Executive Committee Meetings The Lodge Executive Committee(LEC) meets periodically and handles the business affairs of the Ahoalan-Nachpikin Lodge #558. The committee is composed of the Lodge officers, the past Lodge chief, standing committee chairmen, and the Chapter Chiefs plus various adult advisors (nonvoting members). All Lodge members are invited to attend but are not allowed to vote. Lodge Ordeals Two Ordeals are held at Kia Kima Scout Reservation or Camp Currier each year, in May and in September. All Brothers are encouraged to attend and render service to the Lodge and the Camps. Lodge Call-Outs A Call-Out is the public recognition ceremony of newly elected candidates. They are held at the Spring Camporees and each week at Summer Camp during the Friday night Campfire. Lodge Annual Family Banquet This Banquet is usually held in November for the purpose of fellowship and recognition. Families and guests are encouraged to attend. Various awards are presented including the Arrowman of the Year and Founders Awards. Lodge Order of the Arrow Conference (LOAC) LOAC is an annual event held in February. At this event, Arrowmen gather for food, fun and fellowship. There is a variety of training and games, as well as a Brotherhood ceremony. Section Conclave Ahoalan-Nachpikin Lodge participates in the SR-6 Conclave each year. This is a weekend full of fun and fellowship. A few of the activities included are Section Officer Elections, Quest for the Golden Arrow, Native American Dance and Ceremony Team Competitions, and the battle for the Spirit Award. The “Where To Go Camping” books and the Lodge websites are also judged. Region National Leadership Seminar (NLS) Every other year our Lodge is invited to send delegates to the National Leadership Seminar. The NLS is a weekend Training Seminar that is taught by the best Trainers, Advisers, and Section Officers from all over the Southern Region. The Southern Region Chief along with his assistant, either the National Chief or the National ViceChief, coordinates the event. NLS is a great program for experienced leaders and new members wishing to serve as a leader. National National Order of the Arrow Conference (NOAC) NOAC is held every two years at a major college or university. It is a great experience for any Arrowman, including various shows, competitions, training sessions, patch trading, and fellowship. Over 8,000 usually attend this event. Order of the Arrow Trail Crew (OATC) OA Trail Crew is a program offered at Philmont Scout Ranch in Cimarron, New Mexico. This program consists of one week of labor on special trails followed by a week of hiking anywhere on the ranch. OATC participants often have special privileges and opportunities not offered to Scouters on regular treks. Northern Tier The Northern Tier offers a program similar to that of the OATC at a High Adventure Base in Ely, Minnesota. This trek involves canoes as an alternative to hiking. Order of the Arrow Ocean Adventure (OAOA) OAOA is the National OA program at Seabase. This program is a 10-day experience in which you will experience wilderness camping, kayaking, sailing, fishing, snorkeling, team building (including a trip on a war canoe) and, of course, cheerful service. The program will be conservation based and will seek to help protect the ecosystem of the Florida Keys. 3 �Ahoalan-Nachpikin Lodge 2011 Plan Book Lodge History & Past Lodge Chiefs Ahoalan-Nachpikin Lodge History 1995 - Current The 1994 Fall Fellowship was a joint event between the Koi Hatachie 345 and Chickasah 406 lodges. The Chickasaw and Delta councils were in the process of merging. The fall elections were held during the fellowship at Camp Tallaha, located outside Charleston, MS, to select the new Lodge Executive Committee (LEC). It was agreed to have a balanced representation of leadership from the two merged lodges. After an arrowman from 406 was elected Lodge Chief, nominations were then limited to members of 345 for 1st Vice Chief. All the other offices were open to arrowmen from either lodge. Only the position of 2nd Vice Chief ran opposed. The event offered identically designed pocket and back patches featuring the combined totems of the Thunderbird (Chickasah) and White Panther (Koi Hatachie). After the first meeting at Camp Tallaha, the newly elected lodge officers met at the Chickasaw Council office to officially determine the new lodge totem and name. After several attempts, they selected the black bear and the name Ahoalan-Nachpikin, which means “We Who Love the Outdoors”. The new lodge was officially chartered on January 1, 1995. It was a member of Section SR-9 from 1995-1997 It was then moved to Section SR-6N where it remained from 1997-2008. With a section restructuring in 2008, the lodge came to be in its current section, Section SR-6. Initially, each district in the lodge was represented by a chapter. In August of 2000, restructuring occurred to form four chapters, each comprised of two or three districts. The chapters that made up the new lodge structure were: Macheu Machque (Great Bear), Lippoe Blaknik (Wise Flying Squirrel), Nashoba Tobhi (White Wolf in the Choctaw), Sakima Machque (Chief Bear). In 2003, with the formation of new districts, a new chapter, Okla Kamassa (Strong People) was added to the lodge structure. All of these remain currently. Lodge Chiefs & Advisers of Ahoalan-Nachpikin 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 4 Lodge Chief Brad Stephens Brian Leith Brian Leith Chuck Barber Ryan Cooper Peter DiSessa Jonathan Friedman Shelby Lux Jimmy Pearson Ryan Pudwell Zac Case Spencer Nesvick Patrick Howie Landon Fisher Jesse Henderson Johnny Tracy Mike Haskins Adviser Phil Counts Jason Hood Martin Hoffert Martin Hoffert Martin Hoffert Robert Friedman Robert Friedman Scott Stephens Scott Stephens David Miller David Miller David Miller Gene Cofer Gene Cofer Scott Stephens Scott Stephens Scott Stephens Staff Adviser Scott Stephens Harold Keller Trey Moore Trey Moore Trey Moore Ken Kimble Ken Kimble Ken Kimble Peter Abel Drew Armstrong Drew Armstrong Drew Armstrong Drew Armstrong Drew Armstrong Jeremy Palazolo Jeremy Palazolo Jeremy Palazolo �Ahoalan-Nachpikin Lodge 2011 Plan Book So You are a New Ordeal Member... As an Ordeal member, you will fall into one of the following three categories: If you have just completed your Ordeal Ceremony CONGRATULATIONS! Ahoalan-Nachpikin Lodge #558 is happy to have you as a Brother. Ordeal membership is only the first step that you are expected to achieve. Ten months from now, you will be eligible to participate in the Brotherhood experience. Will you be ready? There are five goals that you must meet before you are eligible to earn your Brotherhood Membership. The time to prepare for this journey is now! If you have been an Ordeal member for less than 10 months Then take a few minutes to assess where you stand in your commitment to obtaining Brotherhood. Also, check your Lodge Calendar, call your Chapter Chief, or talk to the Vice-Chief of Unit Elections and Camp Promotions, to find out when the next Brotherhood opportunity is scheduled. The Ordeal Ceremony contains some very powerful words and lessons that you must learn. These will help you understand what you will need to take the next step to Brotherhood. Review the Order of the Arrow Handbook and obtain a copy of the “Brotherhood” Information Sheet to aid you in your preparations. Your Lodge depends on its members’ support, and you can be an exciting part of its growth! If you have been an Ordeal member for more than 10 months Then contact a Lodge Officer or Adviser to discuss your Obligation and commitment to this awesome organization, the Order of the Arrow. You can continue to contribute to your Lodge and assist with its growth and future. If you feel you are not receiving necessary support from Lodge members, contact your Lodge Officers and/or Advisers for assistance. The Challenge of Brotherhood Membership You must meet five challenges before entering the Circle of Brotherhood. As an Ordeal member you have completed the first challenge. The next three require steady effort over a period of many months. The final challenge you must meet after you are satisfied that you have lived up to the first four. First: Memorize the signs of the Arrow Membership. Memorize the Obligation of the Order, which you received from Allowat Sakima (printed on the back of your membership card and in the front of this book). Memorize the Order of the Arrow official song (printed in the front of this book), the admonition, the sign of Ordeal Membership, and the Arrow Handclasp. Advance in your understanding of the Ordeal, and gain a thorough understanding of the Ordeal through which you passed. Second: Serve your unit; help them improve their camping program. Retain your registration in Scouting. During a period of at least 10 months, strive to fulfill your Obligation by continuing and expanding your service to your Troop or Crew. Third: Plan for service in your Lodge. Retain your registration in your Order of the Arrow Lodge and keep your dues paid. Be aware that acceptance of Brotherhood Membership involves a pledge of service to the Lodge. Develop a concrete idea of how you plan to fulfill this pledge. 5 �Ahoalan-Nachpikin Lodge 2011 Plan Book Officers Roster The following list of officers is for your reference. The adults listed are there to serve our Council and the Scouts who comprise it. If you have any questions or comments, please do not hesitate to contact one of your advisers. The youth of the Ahoalan-Nachpikin Lodge are all members of the Executive Committee; however, the following list of officers and chairmen are the only voting members of the committee. The executive committee meets periodically throughout the year and makes important decisions that determine how the Lodge is managed. Every Arrowman is encouraged to attend these meetings and advise your officer or chairman as to how he should cast his vote. Although not all Arrowmen have voting privileges, the floor is open to discussion from all members. During the summer months of the Lodge’s year, many officers and chairmen will be working as Summer Camp Staff at Kia Kima Scout Reservation. Note: Denotes members of Kia Kima Summer Camp Staff, past & current. Lodge Privacy Policy Ahoalan-Nachpikin Lodge does not publish some personal information of our officers or of our members. If you need information, contact the Vice Chief of Administration. “For he who serves his fellows is, of all his fellows, greatest!” 6 �Ahoalan-Nachpikin Lodge 2011 Plan Book 2010 Lodge Officers Lodge Chief The Chief’s greatest role is the coordination of all the Lodge’s functions. The Chief is ultimately responsible for all events and undertakings of the Lodge. He maintains close contact with all officers, chairman, and advisers. The Chief also represents the Lodge on the Section and Council level. Goals • Send at least five officers and two advisers to National • • • • Leadership Seminar. Lead a contingent of 50 Arrowmen to SR-6 Conclave. Mike Haskins lodgechief@chickasawoa.org Senatobia, MS Send at least 15 Arrowmen to SummitCorps and 5 Arrowmen to Indian Summer. Provide a ServiceCorps for our Council Exposition and Arrowmen assistance at Akela Cub. Conduct a successful Lodge Leadership Development Conference. Lodge Adviser Staff Adviser Scott serves as a liaison between the youth and adult members of the Lodge. He is the closest adviser to the Chief and Executive Committee. Scott encourages involvement and facilitates discussion of different issues concerning the Lodge. Scott is your “go to man”. Jeremy is a professional Scouter with the Chickasaw Council. He is an essential link in coordinating schedules, planning programs, and managing finances. Jeremy also serves as a contact for the Lodge in the council. He is your “safety net.” Scott Stephens 6313 Flodden Cove Memphis, TN 38119 901-681-9546 hm 901-848-3870 cell wsstephens@comcast.net lodgeadviser@chickasawoa.org Jeremy Palazolo 171 South Hollywood Memphis, TN 38112 901-461-6215 cell 901-327-4193 wk jpalazol@bsamail.org staffadviser@chickasawoa.org 7 �Ahoalan-Nachpikin Lodge 2011 Plan Book 2011 Lodge Officers, cont’d Vice Chief of Activities Chris’s foremost responsibility is the planning and overseeing of all Lodge activities. He is also responsible for additional projects deemed appropriate by the Lodge Chief. Chris is directly responsible for selecting the Event & Service Chairman and effectively running lodge events. Goals • • • • Continue annual planning meeting to plan & carry out events Continue & improve the chapter rotation for bringing food method Work closely with the committee chairmen to run smooth & exciting events Work toward an outstanding year that far surpasses any before Adviser: Chuck Schadrack activitiesadviser@chickasawoa.org Chris King vcactivites@chickasawoa.org Memphis, TN Vice Chief of Unit Elections & Camp Promotions Jake trains Chapter Unit Election teams and oversees the completion of all the unit elections appropriate to Ahoalan-Nachpikin Lodge. He is responsible for the Lodge “Where to Go Camping Book”, and other camping promotions activities. He also organizes and communicates the “Call Out” lists to callout teams and assures that Ordeal information is distributed to candidates at call-outs. Goals • • • Jake Dover vcuecp@chickasawoa.org Batesville, MS • • Promote a variety of camping experiences at a variety of camps. Promote Kia Kima and Camp Currier and encourage units to camp at both. Get units more active at Kia Kima and make aware of the new events that KKSR has to offer. Better communication through the Lodge Chief, Vice Chief & Chapter Chiefs. Have monthly status meeting with VC-UE & CP from each chapter. Adviser: Chuck Schadrack uecpadviser@chickasawoa.org 8 �Ahoalan-Nachpikin Lodge 2011 Plan Book 2011 Lodge Officers, cont’d Vice Chief of Administration Jesse is responsible for all Lodge records and is in charge of seeing that they are kept accurate. All mailings of the Lodge are Jesse’s responsibility. He is directly responsible for registration at all Lodge functions and records the Lodge minutes at the Executive Committee meetings. Goals • Publish 6 issues of “The Dancing Bear”. • Continue to utilize and re-vamp Lodgemaster. • Continue to provide accurate information and resources on the lodge • website. Work with the Council Registrar to improve the Council OA records. Jesse Henderson vcadmin@chickasawoa.org Germantown, TN Adviser: Mike Gross adminadviser@chickasawoa.org Vice Chief of Finance Johnny heads the Lodge Trading Post and oversees its inventory. He also works closely with Jesse to set-up and run all registration processes at events. Johnny will handle and manage all Lodge accounts and budgets. Goals • Prepare and manage a budget for the Lodge year. • Prepare and report budgets for all Lodge events. • Record and track all Lodge inventory. • Work with the Merchandise Committee to produce new Lodge insignia. • Coordinate Lodge fundraising efforts. Johnny Tracy vcfinance@chickasawoa.org Oakland, TN Adviser: Mike Gross financeadviser@chickasawoa.org 9 �Ahoalan-Nachpikin Lodge 2011 Plan Book 2011 Lodge Officers, cont’d Vice Chief of Indian Affairs Andrew is responsible for all aspects of the Lodge’s Indian affairs. He oversees ceremony teams, dance teams, and other assorted events appropriate to Native Americans. He is also a reservoir of information for those Scouts interested in becoming involved in Indian Affairs. Goals • Send competing dancers and ceremony teams to Conclave. • Offer hands-on AIA training at LOAC and Fall Fellowship. • Have AIA at two Cub Scout events. • Have more of an AIA presence at KKSR besides Call-out/Brotherhood ceremonies. Andrew Schrack vcaia@chickasawoa.org Cordova, TN Adviser: Calvin Green aiaadviser@chickasawoa.org 2011 Lodge Leadership at National Leadership Seminar. 10 �Ahoalan-Nachpikin Lodge 2011 Plan Book Lodge Committees Ahoalan-Nachpikin Lodge operates with 11 committees at its disposal. These committees operate with the guidance of the committee chairman and a Lodge officer. Each youth member of Ahoalan-Nachpikin Lodge is expected to join a committee and be active in its support. This is done so that each arrowman may gain a higher understanding of the Lodge’s purpose and mission within the Order. Please contact a member of the Lodge Executive Committee for more information on a particular area of interest. Ceremonies These Arrowmen recruit, train, and stage ceremonies for Lodge events. These include jobs such as character portrayal, trail running, and torch bearing. These individuals are also responsible for the maintenance of ceremony regalia and rings. Conclave Delegation These Arrowmen coordinate all aspects of the 2010 Conclave that is to be held this coming year. This committee is responsible for carrying out the Lodge theme and preparing the Lodge for a section sanctioned event. Johnny Tracy conclave2011@chickasawoa.org Andrew Schrack ceremonies@chickasawoa.org Goals • • • • • • Make an inventory of all lodge regalia by LOAC Make a lodge regalia loan out sheet “contract” Bring ceremony teams to compete at Conclave Hold at least 6 ceremony meetings/practices at a constant place in 2010 Incorporate an all out AIA call-out at Kia Kima with dancers & drums Develop the Brotherhood site at Kia Kima at Spring Ordeal Goals • • • • • Send a contingent of about 50 to Section Conclave Participate in all major QUEST competitions Provide a great staff for Conclave events and training Win the “Most Spirited” Award Have a “Knights” them and “Conquer Conclave!” Bill Knight (Adviser) conclave2011adviser@chickasawoa.org Jim Charbonnet (Adviser) ceremoniesadviser@chickasawoa.org First Aid & Safety Maintenance of accurate and current health records of the Lodge members is an important responsibility of this committee. They also provide medical assistance during each Lodge event. Dancing/Drum Drum/Dancing encourages, trains, provides resources and supports those arrowmen who are interested in becoming involved with Native American drumming or dancing. This committee will also provide training sessions for several events throughout the year. John Haskins dancedrum@chickasawoa.org Adam Chan firstaid@chickasawoa.org Goals Goals • • • • Obtain a fully stocked first aid kit to have present at all events Have a medical officer present at every event Appoint a committee to oversee first aid at events Create a process to collect medical forms at all events Josh Edwards (Adviser) firstaidadviser@chickasawoa.org • • • • • • Begin using drums at Callout and Brotherhood events Recruit 3 committee members Hold 3 meetings Create a Dance Ring at Camp Currier Have a competition team for Drum & Dance at Conclave Standardize & improve Lodge regalia/ceremonies supplies Jamie Appling (Adviser) jappling49@earthlink.net 11 �Ahoalan-Nachpikin Lodge 2011 Plan Book Lodge Committees, cont’d Banquet & Honors Ordeal This multitasked committee preserves and promotes the awareness of Lodge history through projects in conjunction with the Historical Association. They also take pictures for the Lodge’s slide show and the Ahoalan-Nachpikin Lodge records. Finally, they oversee the Lodge honor award recipient selections and oversees all aspects of the annual lodge banquet. The Ordeal Committee is responsible for seeing that all information provided to Ordeal candidates at call-outs is correct and up-todate. The Ordeal Committee is responsible for overseeing the production and distribution of Spirit of the Arrow handbooks at Ordeals and Brotherhood ceremonies. The Ordeal Committe Chairman and his committee are also responsible for assisting with Orideals and organizing and assisting in the training of Elangomats. Jesse Henderson banquet@chickasawoa.org MIchael Pacheco ordeal@chickasawoa.org Goals • • • • • Find a great venue to host the banquet Work with committee to plan banquet festivities Invit an Order of the Arrow National Officer to attend the banquet Work with adviser to plan for food, location and awards Assemble a youth committee to decide on Lodge awards Goals • • • • • Recruit 3 new committee members Hold regular meetings Spirit of the Arrow Books properly passed out at all Ordeals Introduce JumpStart program to orient new Arrowmen Ordeal obligation contract or involvement pledge at New member orientation Rick Nelson (Adviser) banquetadviser@chickasawoa.org Jim Charbonnet (Adviser) ordealadviser@chickasawoa.org Service This Committee runs the 2 annual Lodge Ordeals as well as planning the Lodge service projects. It also helps select Service Award recipients. They coordinate training events and assure that continual training is a part of all Lodge events. Wyatt Whicker service@chickasawoa.org Events This committee acts as the Vice Chief of Activities support committee for all events. This committee assists in training sessions, planning, and scheduling events for all OA weekends. They will also provide any other support deemed necessary by the VCA. Tim Barker events@chickasawoa.org Goals • • • • • Hold at least one community service day Assist the Council in a service role at several events, including Scoutbase Train new Elangomats from each Chapter for service at the Ordeals Improve communication with Lodge Officers & Chapter Chiefs Improve the quality & scope of service projects Goals • • • • • Include a youth and adult evaluation form at the end of each Lodge Event Have exciting events Do service at the events Have safe and environmentally safe events Have fun! Melissa Burnett (Adviser) eventsadviser@chickasawoa.org 12 �Ahoalan-Nachpikin Lodge 2011 Plan Book Lodge Committees, cont’d Vigil Merchandise/Trading Post This committee organizes the Vigil nominating and selection committee meeting. The Merchandise Committee is responsible for overseeing the planning, production, and sale of all lodge memorabilia, including event patches. The committee will meet whenever it deems necessary and communicate by email to discuss and select designs for merchandise to be sold. The Merchandise Committee is also responsible for staffing and keeping a current inventory of the Lodge Trading Post. Michael Honey vigil@chickasawoa.org Michael Southard tradingpost@chickasawoa.org Michael Downs (Adviser) vigiladviser@chickasawoa.org Goals • • • • • Recruit 3 new committee members Hold 5 meetings 5 new patches Have patches on time for events Put trading post merchandise on display online Brotherhood A 30% conversion rate is needed to achieve Quality Lodge. The Brotherhood committee will maintain a roster of eligible members and promote conversion through letters and information distribution. This committee will also assist with Elangomat promotion and training. John Kasper (Adviser) tradingpostadviser@chickasawoa.org TJ Flynn brotherhood@chickasawoa.org Goals • • • • • Recruit 3 new committee members Achieve at least a 35% brotherhood conversion rate Brotherhood information packets at every OA event Brotherhood eligibility letters sent out and e-mailed before every Lodge Event that offers Brotherhood to at least 75% of Brotherhood Candidates Make brotherhood member obligation contracts that keep brotherhood members more active within the Lodge Jim Charbonnet (Adviser) brotherhoodadviser@chickasawoa.org 13 �Ahoalan-Nachpikin Lodge 2011 Plan Book Chapters Lippoe Blaknik Chapter “Wise Flying Squirrel” The Lippoe Blaknik Chapter is comprised of Arrowmen from Wolf River District of the Chickasaw Council of the Boy Scouts of America. It meets the 2nd Thursday of every month at 7:00 PM at Ellendale United Methodist. Chapter Adviser Chapter Chief vacant Wyatt Whicker lippoeblaknik@chickasawoa.org Chapter Associate Adviser Kyle Chandler lbadviser@chickasawoa.org Goals • • • • • • • • • 14 Have dance team at Cub Scout Day Camp Hold Lippoe Blaknik Chapter events Have at least 3 Elangomats at Ordeals Design a new chapter patch Recruit Chapter Officers, Chairman Complete Chapter service projects Take minutes from monthly Chapter meetings Have callouts at District camporees Create Chapter website �Ahoalan-Nachpikin Lodge 2011 Plan Book Chapters, cont’d Macheu Machque Chapter “Great Bear” The Macheu Machque Chapter is comprised of Arrowmen from Twin Banks, Southeast, Thunderbird and Scoutreach Districts of the Chickasaw Council of the Boy Scouts of America. It meets the 2nd Thursday of the month at 7:00 PM at Second Presbyterian Church along with Thunderbird Roundtable. Chapter Adviser Chapter Chief vacant T.J. Flynn macheumachque@chickasawoa.org Goals • • • • • Contact all of the units in my chapter and create a full roster of all the youths and adult. Find at least 4 youth and 2 adult OA members and have them trained in Unit elections and are dedicated to this duty Make sure that all units in my chapter are aware of all the possible places to camp and its features by distributing the Where to Go Camping Guide. Hold at least 3 chapter meetings within a year Get OA representatives in place and active in 50% of the troops in my chapter. 15 �Ahoalan-Nachpikin Lodge 2011 Plan Book Chapters, cont’d Sakima Machque Chapter “Chief Bear” The Sakima Machque Chapter is comprised of Arrowmen from the Eastern District of the Chickasaw Council of the Boy Scouts of America. The Chapter meets at River Oaks Presbyterian Church on the second Thursday of each month at 7:00PM along with the Eastern District Roundtable. Chapter Chief Logan McCulley sakimamachque@chickasawoa.org Goals • • • • • 16 Send 25 people to Conclave Participate in the One Day of Service Update Contact information Have chapter members participate in all lodge, sectional, regional & national events. Conduct a Chapter Service Project ChapterAdviser Chuck Martin smadviser@chickasawoa.org �Ahoalan-Nachpikin Lodge 2011 Plan Book Chapters, cont’d Okla Kamassa Chapter “Strong People” The Okla Kamassa Chapter is comprised of Arrowmen from the Northwest Mississippi District of the Chickasaw Council of the Boy Scouts of America. It meets every second Tuesday of the month at the Hernando Library at 6:45 PM. Chapter Chief Matt Beach oklakamassa@chickasawoa.org ChapterAdviser John Beach okadviser@chickasawoa.org Goals • • • • • • • Increase Chapter Membership Increase attendance at Lodge events Two successful ceremony teams Create at least two Chapter newsletters Produce at least 3 Elangomats at each Ordeal Have at least one Chapter outing Send 20 people to Conclave 17 �Ahoalan-Nachpikin Lodge 2011 Plan Book Chapters, cont’d Nashoba Tohbi Chapter “White Wolf in the Choctaw” The Nashoba Tohbi Chapter is comprised of Arrowmen from the Tallaha, Malmaison, and Washington Districts of the Chickasaw Council of the Boy Scouts of America. Contact Chapter Chief or Adviser for meeting and other information. Chapter Chief Joseph Fisher nashobatohbi@chickasawoa.org ChapterAdviser Landon Fisher ntadviser@chickasawoa.org Goals • • • • • 18 Send 15 people to Conclave Participate in the One Day of Service Have chapter members participate in all lodge, sectional, regional & national events. Update Contact information Conduct a Chapter Service Project �Ahoalan-Nachpikin Lodge 2011 Plan Book 19 �Ahoalan-Nachpikin Lodge 2011 Plan Book Ahoalan-Nachpikin Lodge Rules Preamble: We, the Scouts and Scouters of Ahoalan Nachpikin Lodge, W.W.W., Boy Scouts of America, recognizing the need to develop and maintain camping traditions by enriching camping experiences, and to crystallize the Scout habit of helpfulness into a life of leadership in cheerful service to others, do hereby ordain and establish these rules for our lodge. ARTICLE I NAME AND AFFILIATION Section 1- The name of this lodge of the Order of the Arrow shall be Ahoalan-Nachpikin Lodge #558, W.W.W. Section 2- This lodge shall be affiliated with the Chickasaw Council #558, Boy Scouts of America, and shall be under the supervision of the council camping committee and the administrative authority of the Scout Executive. ARTICLE II ELECTION TO MEMBERSHIP Section 1- The requirements for membership in the lodge are as stated in the current printing of the Order of the Arrow Handbook, published by the National Order of the Arrow Committee of the Boy Scouts of America Section 2- The procedure for the Ordeal shall be as stated in the latest editions of the Order of the Arrow Handbook and the Ordeal Ceremony Pamphlet. Section 3- Every effort shall be made to have unit elections conducted by Order of the Arrow members not affiliated with that unit, and at least one member of the election team must be under twenty-one (21) years of age and trained. At least one member of the team must have completed a lodge-approved Unit Election Training Seminar. All unit elections for membership must be cleared through the Lodge Unit Elections Committee and are to be scheduled between January 1st and April 30th. Call-out ceremonies shall be conducted by the Lodge Chief or his representative, and due record made of the candidates called. The candidates will be informed of their opportunities to take the ordeal. Section 4- The Executive Committee of the lodge may select District, or Council Scouters for nomination to be presented to the Council’s Camping Committee for review to be inducted into the Order of the Arrow. Section 5- There shall be an induction fee for each new Ordeal member based on the cost of the following items: • Membership Card • Order of the Arrow Sash • Order of the Arrow Handbook • Ahoalan-Nachpikin Lodge Pocket Flap 20 �Ahoalan-Nachpikin Lodge • • • • 2011 Plan Book Yearly dues Current copy of Lodge rules Subsistence during the Ordeal Other material deemed necessary by the Ordeal Committee ARTICLE III REQUIREMENTS FOR BROTHERHOOD MEMBERSHIP Section 1- The requirements for Brotherhood membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2- The procedure for the Brotherhood induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Brotherhood Ceremony Pamphlet. ARTICLE IV REQUIREMENTS FOR VIGIL HONOR MEMBERSHIP Section 1- The requirements for Vigil Honor membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2-The procedure for the Vigil Honor induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Vigil Ceremony Pamphlet. ARTICLE V LODGE STRUCTURE AND LEADERSHIP Section 1- The Ahoalan-Nachpikin Lodge shall consist of 5 Chapters: Lippoe Blaknik Chapter, serving the Loosahatchie and Nashoba Districts; Macheu Machque Chapter, serving the Thunderbird, Southeast,Twin Banks and Central Districts; Nashoba Tohbi Chapter, serving the Malmaison, Tallaha, and Washington Districts; Okla Kamassa. serving the Northwest Mississippi District; Sakima Machque, serving the Eastern District. Section 2- The officers of this lodge shall be: • Lodge Chief • Lodge Vice-Chief of Activities • Lodge Vice-Chief of Unit Elections and Camping Promotions • Lodge Vice-Chief of Administration • Lodge Vice-Chief of Finance • Lodge Vice-Chief of Indian Affairs All officers must be under 21 years of age during their entire term of office. The Lodge Chief appoints the order of succession among the lodge vice chiefs with approval from the lodge adviser. Section 3- The officers of each chapter of the lodge shall be Chapter Chief and Vice Chiefs as determined by the chapter. The officers must be under the age of twenty-one (21) for their entire term. It is recommended that the chapters use the following structure: • Chapter Chief • Chapter Vice-Chief of Elections and Camping Promotions • Chapter Vice-Chief of Administration All officers must be under 21 years of age during their entire term of office.A Chapter may have a VCAD per District to improve communication if physical distance is a factor. Section 4- A vacancy in the office of Lodge Chief shall be filled by a Lodge Vice Chief, succeeding in an order determined by the Chief-elect and approved at that time of election by the lodge membership. This selection will be announced publicly at the conclusion of the election. Vacancies in other lodge offices shall be filled by appointment by the Chief, after consultation with the appropriate advisers. This appointment must be approved by 21 �Ahoalan-Nachpikin Lodge 2011 Plan Book a majority vote of the Executive Committee. Vacancies in chapter offices shall be filled in the same manner, substituting the word chapter for lodge. Section 5- The Lodge Chief and Chapter Chiefs will establish standing committees and appoint chairmen, after consulting with their adviser(s). The Lodge or Chapter Adviser will appoint the committee Advisers. The Lodge Chief and Chapter Chiefs may also appoint ad hoc committees throughout the year, as deemed necessary for the successful functioning of the lodge and its members of the Executive Committee. All committee chairmen shall be under the age of twenty-one (21) for their entire term of office. All advisers must be at least twenty-one (21) during their entire term of office. Section 6- Committees will be as follows: Dance- Promotes Indian Dancing throughout the Lodge. This committee chairman reports to the VCIA. First Aid and Safety- Maintains Health records of Events and provides medical assistance at each event. This chairman reports to the VCAD. Ceremonies- Conducts ceremonies at all events. Reports to the VCIA. Vigil Chair- Conducts a Vigil Nomination Committee. This committee meets during the late spring and will conduct the callout ceremony at a fall event. This chairman reports to the Lodge Chief. Events- This committee serves to support the VCA at all lodge functions. This committee will assist in training sessions, planning and agendas. Conclave Delegation Chair- Responsible for the promotions of the upcoming conclave. It will also be this chairman’s responsibility to develop any memorabilia (patches and t-shirts) or a theme for this event. This chairman reports to the VCueP. Conclave Chief- This position will be put in place each year before conclave. Their primary responsibility will be the organization of the Conclave. This person should be a strong member of the OA and be able to handle this tremendous responsibility. This person will report to the LEC. Honors and Recognitions- This committee will choose Arrowmen of the Year, Founders Award, Honor Chapter and the Gihim Award recipients. The crux of their responsibility will fall at the third quarter of the year. This committee will also take photos throughout the year and compile them into a “year of review” slide show to be shown at the annual banquet. This committee reports to the VCF. Ordeal Chair- This chairman will have the responsibility of orienting candidates after the call-out and after the ordeal. This chairman reports to the VCAD. Brotherhood Chair- This chairman will have the responsibility of promoting brotherhood conversion in our Lodge. This chairman reports to the VCAD. Lodge Banquet Committee- This committee will serve to carry out the Lodge banquet. They will secure a location well in advance and assist with the promotions of the event. They will be responsible for decorations and setup. This chairman reports to the VCF. Service Committee- This chairman helps chapters develop community service projects and also organizes the Lodge’s community service day. This chairman works closely with the VCA to develop service projects at our council’s camp properties. This committee reports to VCA. Merchandise Committee- The merchandise committee oversees the purchasing of lodge memorabilia. This committee reports to the VCF. 22 �Ahoalan-Nachpikin Lodge 2011 Plan Book Section 7-The Executive Committee of this Lodge shall be composed of all elected Lodge Officers, the immediate past Lodge Chief, the Chapter Chiefs, all Lodge Committee chairmen, the Lodge Lay Adviser, the Council Scout Executive and the Staff Adviser. Section 8- Lodge officers shall be elected at the annual Fall Fellowship. The term of the officers shall be from Banquet to Banquet. Officers may succeed themselves. Section 9- The Lodge shall hold a training conference annually for the purpose of training the newly elected officers and operating committee chairmen. This training will be conducted by the out-going officers of the Lodge. (The banquet is the last calendar event of the year.) Section 10-An elected officer may be removed from office by a two-thirds (2/3) vote of the Executive Committee for failure to perform his duties in a satisfactory manner. The vacancy shall be filled as stated in Article V under the order of succession. Section 11- If the office of Lodge Chief is vacated during the term of office then Article V applies. Section 12- All officers must reside within the boundaries of the Chickasaw Council during the entire term of office. ARTICLE VI MEETINGS Section 1- The Lodge shall hold at least one (1) business meeting during their calendar year. Other business meetings may be held with notification to the general membership with at least 10 days notice. Section 2- The Lodge Executive Committee shall meet at least six (6) times during the calendar year. The Council Scout Executive or Lodge Chief, in consultation with the Lodge and Staff Advisers, may call special meetings of the Lodge Executive Committee. The same procedure may be used by the chapters, substituting the word chapter for Lodge. Section 3- Members of the Order of the Arrow twenty-one (21) years of age or older, holding the position of Adviser shall have no vote in the decisions of the Lodge or chapter and may make no formal motions. However, they may contribute by invitation of the Lodge Chief when the floor is open for discussion. Section 4 - The rules contained in Robert’s Rules of Order shall govern the proceedings of the Lodge where applicable and not inconsistent with the rules of the Lodge. Section 5- Chapters shall hold at least four (4) meetings during the calendar year. Section 6 -The minutes and other pertinent data from these Executive Committee meetings will be emailed to all members of the committee by the Lodge Vice Chief of Administration or by the Chapter officer counterpart within twenty-one (21) days following the meeting. ARTICLE VII DUES Section 1- The Council, in consultation with the Lodge Chief of Finance and his Adviser, shall handle all Order of the Arrow funds. All funds must go through the normal accounting procedures used by the Chickasaw Council, and all money requests must go through a system, approved by the Council, in order for funds to be dispersed. No chapter may handle its own funds. 23 �Ahoalan-Nachpikin Lodge 2011 Plan Book Section 2- Dues shall be collected annually in an amount set by the Executive Committee. Those lodge members serving in the Armed Forces of the United States are to remain active members, without payment of dues, throughout their term of service. Nonpayment of dues by July 15th or the First Ordeal Weekend of the next year shall disqualify active membership. Section 3- Inactive members may be reinstated upon payment of the present year’s dues plus one (1) year’s back dues. Section 4- Any Scout or Scouter, having been inducted into the Order of the Arrow of another lodge, may become a member of Ahoalan Nachpikin Lodge #558 upon presentation of proper credentials and payment of the current year’s dues. Section 5- The Lodge financial year shall run from January 1 to December 31, in accordance with the Council financial year. At the first Executive committee meeting, a budget of estimated income and expenditures for the coming year will be adopted with the approval of the Council Scout Executive. ARTICLE VIII AMENDMENTS Section 1- The rules may be amended at any regular or special lodge meeting. The proposed changes must have been submitted in writing to the Executive Committee, at least thirty (30) days prior to the lodge meeting. Due notice will have been made to all Lodge members at least ten (10) days prior to the aforementioned Lodge meeting. A two-thirds (2/3) vote of members present shall be required for approval. Any revision in the rules will be made known to the Lodge membership. These rules shall be in accordance with the Order of the Arrow charter and the current edition of the Order of the Arrow Handbook and the Field Operations Guide. In the event that any substantial conflict is discovered, appropriate changes to these Bylaws will be made by the Executive Committee. It is recognized that the Council Scout Executive has ultimate responsibility for the supervision of the lodge program, and as such, may deem special procedures be followed if unusual circumstances warrant this action. Note: The current rules were last ratified on December 18, 2004 by the lodge membership. They supersede all previous Ahoalan-Nachpikin Lodge #558 Bylaws. 24 �Ahoalan-Nachpikin Lodge 2011 Plan Book 25 �Ahoalan-Nachpikin Lodge 26 2011 Plan Book �Ahoalan-Nachpikin Lodge 2011 Plan Book Quality Lodge Requirements 27 �Ahoalan-Nachpikin Lodge 2011 Plan Book What Is the OA Troop/Team Representative? The Troop/Team Representative program was begun in 1999, and is a program of the Order of the Arrow that has been officially adopted by the Boy Scouts of America. The OA Representative is now an official leadership position within the troop or team, and boys can earn time towards their leadership rank requirements, just as with Den Chief, Troop Scribe, or any of the other leadership positions. What Are the Responsibilities of the Troop/Team Representative? There are numerous possibilities for the job description of the OA Representative. The beauty is that it is flexible enough to allow your unit to fine-tune the exact responsibilities. However, the most basic tasks of the Representative will be to coordinate service opportunities within the unit, to coordinate unit involvement with the Order of the Arrow, including Unit Elections, Camp Promotions, and Inductions, and request lodge and chapter resources to help meet unit needs. Who Can Serve as a Troop/Team Representative? Anyone in the unit who is under the age of 18 can serve as the OA Representative for the unit, provided he is a dues-paid member of the Order of the Arrow. He should be appointed by the Senior Patrol Leader or Varsity Team Captain, and will be a member of the Patrol Leaders’ Council and attend lodge and chapter meetings. Will There Be an Adviser for the Troop/Team Representative? As with all positions in the Order, the OA Representative should have an adult as his Adviser. This adult needs to be 21 years of age or older, a dues-paid member of the Order of the Arrow, and be appointed by the Scoutmaster. Does This Position Count for Rank Advancement? Scouts may use the Order of the Arrow Troop/Team Representative position to meet the leadership position requirements for the Star, Life, and Eagle ranks. As BSA publications are revised and updated, they will include this new position. 28 �Ahoalan-Nachpikin Lodge 2011 Plan Book 29 �Ahoalan-Nachpikin Lodge 30 2011 Plan Book �Ahoalan-Nachpikin Lodge 2011 Plan Book 31 �Ahoalan-Nachpikin Lodge 32 2011 Plan Book �Ahoalan-Nachpikin Lodge 2011 Plan Book - 33 �Ahoalan-Nachpikin Lodge 34 2011 Plan Book �Ahoalan-Nachpikin Lodge 2011 Plan Book 35 �Ahoalan-Nachpikin Lodge 36 2011 Plan Book �Ahoalan-Nachpikin Lodge 2011 Plan Book 37 �Ahoalan-Nachpikin 2011 Vigil Nomination Form Return by: June 15, 2011 The Vigil Honor is the highest honor that can be bestowed upon an Arrowman. The first Vigil member was Dr. E. Urner Goodman, the founder of the Order of the Arrow. The Vigil Honor is a mark of distinction for deserving Scouts and Scouters who are members of the Order of the Arrow. A candidate must provide extraordinary service to his or her troop, his or her chapter, the lodge, the camps, and the council. Please fill out the following information to be submitted to the Vigil Committee for consideration. Return to: Order of the Arrow c/o Vigil Committee Chickasaw Council, BSA 171 South Hollywood Memphis, TN 38112 Qualifications: 1. The nominee must have been a Brotherhood member for at least two years. 2. The nominee must be a registered member of the Chickasaw Council, BSA. 3. The nominee must be a member in good standing with the lodge (dues paid, etc.) Personal: Name: Chapter: Unit: D.O.B. Address: City: Ordeal Date: State: Zip: Phone: Brotherhood Date: Email: List ANY Scouting awards: List any troop positions held by nominee: List District and Council positions held by nominee: List Chapter and lodge positions held by nominee: Why is this nominee deserving of the Vigil Honor (continue on back)? Nominated by: Chapter: Email: Address: City: Unit: State: Zip: Phone: �Ahoalan-Nachpikin Lodge 2011 Plan Book 39 �Ahoalan-Nachpikin Lodge 40 2011 Plan Book �Ahoalan-Nachpikin Lodge 2011 Plan Book 41 �Ahoalan-Nachpikin Lodge 42 2011 Plan Book �Ahoalan-Nachpikin Lodge 2011 Plan Book 43 �Ahoalan-Nachpikin Lodge 44 2011 Plan Book �Ahoalan-Nachpikin Lodge 2011 Plan Book SUMMER 2011 If you are interested in participating in any of the four OA High Adventure programs, SummitCorps -The New River Experience or Indian Summer contact Jesse Henderson at vcadmin@chickasawoa.org! 45 �Ahoalan-Nachpikin Lodge 558 30 2010 Plan Book �Ahoalan-Nachpikin Lodge 2011 Plan Book s e t o N 47 �Lodge Executive Committee 2011 Lodge Chief, Mike Haskins Vice Chief, Administration, Jesse Henderson Vice Chief, Activities, Chris King Vice Chief, Unit Elections & Camp Promotions, Jake Dover Vice Chief, American Indian Affairs, Andrew Schrack Vice Chief, Finance, Johnny Tracy Lippoe Blaknik Chief, Wyatt Whicker Macheu Machque Chief, T.J. Flynn Nashoba Tohbi Chief, Joseph Fisher Okla Kamassa Chief, Matt Beach Sakima Machque Chief, Logan McCulley Banquet Chair, Jesse Henderson Brotherhood Chair, T.J. Flynn Ceremonies Chair, Andrew Schrack Conclave Chair, Johnny Tracy Dance & Drum Chair, John Haskins Events Chair, Tim Barker First Aid & Safety Chair, Adam Chan Merchandise Chair, Michael Southard Ordeal Chair, Michael Pacheco Service Chair, Wyatt Whicker SummitCorps Chair, Jesse Henderson Vigil Chair, Michael Honey Lodge Adviser, Scott Stephens Staff Adviser, Jeremy Palazolo Scout Executive, Woody Woodward Ahoalan-Nachpikin Lodge l 171 S. Hollywood St. l Memphis, TN 38112 l www.chickasawoa.org � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document The Purpose of the Order of the Arrow As Scouting’s National Honor Society, our purpose is to: • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition. • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. The Mission of the Lodge The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. The Obligation I, do hereby promise, on my honor as a Scout, that I will always and faithfully, observe and preserve the traditions of the Order of the Arrow, Wimachtendienk, Wingolauchsik, Witahemui. I will always regard the ties of Brotherhood in the Order of the Arrow, as lasting, and will seek to preserve a cheerful spirit, even in the midst of irksome tasks and weighty responsibilities, and will endeavor, so far as in my power lies, to be unselfish in service and devotion to the welfare of others. The Song of our Order Firm bound in Brotherhood, gather the clan, That cheerful service brings to fellow man. Circle our council fire, weld tightly every link, That binds us in Brotherhood, Wimachtendienk. Ahoalan-Nachpikin Lodge 2011 Plan Book Ahoalan-Nachpikin Lodge 2011 Plan Book Greetings Brothers, My name is Mike Haskins, and I am honored to have been chosen to serve as your 2011 Lodge Chief. I am looking forward to leading our lodge to a fantastic year with you and our LEC. 2011 is filled with many opportunities for our lodge to continue to be one of the best in the nation. Our lodge will be sending a contingent to two national Order of the Arrow events: OA SummitCorps, July 22-31 at the New River Gorge National River in West Virginia, and Order of the Arrow Indian Summer, August 1-6 in Asheville, North Carolina. Our lodge will also participate in the SR-6 Conclave, located this year at Camp Crooked Creek in Lexington, Kentucky. In addition to these events, the lodge offers activities on a local level. The Lodge Order of the Arrow Conference (LOAC) takes place February 25-27 at Camp Currier, and our Summer Fellowship takes place each week of camp at Kia Kima Scout Reservation. In addition, our lodge will hold two Ordeal weekends this year. The first is May 13-15 at Kia Kima Scout Reservation in Hardy, AR, and the second is September 9-11 at Camp Currier in Eudora, MS. It is my goal for our lodge to have the best year we possibly can. For it to be possible, we will need YOUR help!! Get involved in your chapter and lodge activities, and for our Ordeal members, seal your membership by completing your Brotherhood. Yours in Wimachtendienk, Wingolauchsik, and Witahemui, Mike Haskins 2011 Ahoalan-Nachpikin Lodge Chief lodgechief@chickasawoa.org Table of Contents Ahoalan-Nachpikin Lodge 2011 Plan Book Lodge Goals 1 Ahoalan-Nachpikin Lodge 2009 Calendar 2 Special Events & Opportunities 3 Lodge History & Past Lodge Chiefs 4 So You are a New Ordeal Member 5 Officer Roster 6-10 Lodge Chief 7 Vice Chief of Activities 8 Vice Chief of Unit Elections & Camp Promotions 8 Vice Chief of Administration 9 Vice Chief of Finance 9 Vice Chief of Indian Affairs 10 Lodge Committees 11-13 Chapters 14-18 Lippoe Blaknik 14 Macheu Machque 15 Sakima Machque 16 Okla Kamassa 17 Nashoba Tohbi 18 Ordeal Information 2011 19 Troop/Team Representative 28 Founder’s Award Recipients 29 Arrowman of the Year Award 30 Rookie of the Year Award 30 Chapter Development Award 30 James E. West Fellow Honoree 30 The Vigil Honor 32 Ahoalan-Nachpikin Vigil Honor Role 34-37 2011 Vigil Nomination Form 38 Brotherhood 25-26 Ahoalin-Nachpikin Lodge #558 Rules 20-24 Kia Kima Staff 46 Quality Lodge Requirements 27 Conclave- Camp Crooked Creek, KY 44 OA High Adventure 45 Awards Nomination Form 39-40 ServiceCorps Application 41 Lodge Officer Application 42-43 1 Ahoalan-Nachpikin Lodge 2011 Plan Book 2011 Lodge Goals 1. Earn designation as a 2011 National Quality Lodge 2. Petition for E. Urner Goodman Camping Award 3. Continue leadership in promoting OA High Adventure 4. Increase new member activity within the Lodge 5. Provide fun, quality program 6. Increase participation at all Lodge events 16 Years of Ahoalan-Nachpikin Lodge 101 Years of American Scouting 2 Ahoalan-Nachpikin Lodge 2011 Plan Book June 17 Summer Fellowship I at KKSR June 19-25 KKSR Summer Camp week II June 24 Summer Fellowship II at KKSR June 26-July 2 KKSR Summer Camp week III July 1 Summer Fellowship II at KKSR July 3-8 NYLT at Kia Kima July 3-9 Summer Camp week IV at KKSR July 8 Summer Fellowship IV at KKSR July 10-16 Summer Camp week V at KKSR July 15 Summer Fellowship V at KKSR July 22-31 Summit Corps/Charleston, WV August 1-6 2011 Indian Summer, Ashville, NC September 9-11 Fall Ordeal, Camp Currier October 7-9 Fall Fellowship at KKSR October 14-15 Akela Cub/Session 1 October 15-16 Akela Cub/Session 2 October 21-22 Akela Cub/Session 3 October 21-23 Akela Cub/Session 4 November 4-6 Council Expo/Shelby Farms November 11-12 Lodge Leadership Development Conference (LLD) November 12 2010 Lodge Family Banquet January 10 Annual Council Business Meeting February 18-20 National Leadership Seminar February 25-27 LOAC, Camp Currier February 12 Scout Sunday February 19 KKSR Staff Interviews, Scout Office February 24 FOS Dinner, the Peabody March 5 University of Scouting March 1 Conclave registration due online or at Scout Office March 24 Eagle Day Activities March 11-13 KKSR Work Weekend April 8-10 OA Section 6 Conclave Camp Crooked Creek April 23 Camp Currier Workday May 6-8 Kia Kima Staff Training May 13-15 Spring Ordeal at Kia Kima May 28 Memorial Day Flag Placement Memphis Cemetery May 29-June 4 Kia Kima Staff Week June 4-7 Cub Scout Resident Camp I June 8-11 Cub Scout Resident Camp II June 12-18 KKSR Summer Camp week I Ahoalan-Nachpikin Lodge 2011 Calendar 3 Ahoalan-Nachpikin Lodge 2011 Plan Book Lodge Fall Fellowship The Fall Fellowship is an annual event held in October. Various Training Sessions, Lodge Officer Elections, the Quest events, and Chapter Display Competitions are just a few of the activities Arrowmen can participate in on this fun filled weekend. Lodge Leadership Development (LLD) LLD is held during November of each year in order to train the new Lodge Officers and Committee Chairman, in addition to planning the year for the Lodge. Lodge Executive Committee Meetings The Lodge Executive Committee(LEC) meets periodically and handles the business affairs of the Ahoalan-Nachpikin Lodge #558. The committee is composed of the Lodge officers, the past Lodge chief, standing committee chairmen, and the Chapter Chiefs plus various adult advisors (nonvoting members). All Lodge members are invited to attend but are not allowed to vote. Lodge Ordeals Two Ordeals are held at Kia Kima Scout Reservation or Camp Currier each year, in May and in September. All Brothers are encouraged to attend and render service to the Lodge and the Camps. Lodge Call-Outs A Call-Out is the public recognition ceremony of newly elected candidates. They are held at the Spring Camporees and each week at Summer Camp during the Friday night Campfire. Lodge Annual Family Banquet This Banquet is usually held in November for the purpose of fellowship and recognition. Families and guests are encouraged to attend. Various awards are presented including the Arrowman of the Year and Founders Awards. Lodge Order of the Arrow Conference (LOAC) Special Events Opportunities The following is a list of special events and programs offered on the Lodge, Section, Regional, and National levels of the Order of the Arrow. Section Conclave Ahoalan-Nachpikin Lodge participates in the SR-6 Conclave each year. This is a weekend full of fun and & LOAC is an annual event held in February. At this event, Arrowmen gather for food, fun and fellowship. There is a variety of training and games, as well as a Brotherhood ceremony. fellowship. A few of the activities included are Section Officer Elections, Quest for the Golden Arrow, Native American Dance and Ceremony Team Competitions, and the battle for the Spirit Award. The “Where To Go Camping” books and the Lodge websites are also judged. Region National Leadership Seminar (NLS) Every other year our Lodge is invited to send delegates to the National Leadership Seminar. The NLS is a weekend Training Seminar that is taught by the best Trainers, Advisers, and Section Officers from all over the Southern Region. The Southern Region Chief along with his assistant, either the National Chief or the National Vice- Chief, coordinates the event. NLS is a great program for experienced leaders and new members wishing to serve as a leader. National National Order of the Arrow Conference (NOAC) NOAC is held every two years at a major college or university. It is a great experience for any Arrowman, including various shows, competitions, training sessions, patch trading, and fellowship. Over 8,000 usually attend this event. Order of the Arrow Trail Crew (OATC) OA Trail Crew is a program offered at Philmont Scout Ranch in Cimarron, New Mexico. This program consists of one week of labor on special trails followed by a week of hiking anywhere on the ranch. OATC participants often have special privileges and opportunities not offered to Scouters on regular treks. Northern Tier The Northern Tier offers a program similar to that of the OATC at a High Adventure Base in Ely, Minnesota. This trek involves canoes as an alternative to hiking. Order of the Arrow Ocean Adventure (OAOA) OAOA is the National OA program at Seabase. This program is a 10-day experience in which you will experience wilderness camping, kayaking, sailing, fishing, snorkeling, team building (including a trip on a war canoe) and, of course, cheerful service. The program will be conservation based and will seek to help protect the ecosystem of the Florida Keys. 4 Ahoalan-Nachpikin Lodge 2011 Plan Book Lodge History Past Lodge Chiefs Ahoalan-Nachpikin Lodge History 1995 - Current The 1994 Fall Fellowship was a joint event between the Koi Hatachie 345 and Chickasah 406 lodges. The Chickasaw and Delta councils were in the process of merging. The fall elections were held during the fellowship at Camp Tallaha, located outside Charleston, MS, to select the new Lodge Executive Committee (LEC). It was agreed to have a balanced representation of leadership from the two merged lodges. After an arrowman from 406 was elected Lodge Chief, nominations were then limited to members of 345 for 1st Vice Chief. All the other offices were open to arrowmen from either lodge. Only the position of 2nd Vice Chief ran opposed. The event offered identically designed pocket and back patches featuring the combined totems of the Thunderbird (Chickasah) and White Panther (Koi Hatachie). After the first meeting at Camp Tallaha, the newly elected lodge officers met at the Chickasaw Council office to officially determine the new lodge totem and name. After several attempts, they selected the black bear and the name Ahoalan-Nachpikin, which means “We Who Love the Outdoors”. The new lodge was officially chartered on January 1, 1995. It was a member of Section SR-9 from 1995-1997 It was then moved to Section SR-6N where it remained from 1997-2008. With a section restructuring in 2008, the lodge came to be in its current section, Section SR-6. Initially, each district in the lodge was represented by a chapter. In August of 2000, restructuring occurred to form four chapters, each comprised of two or three districts. The chapters that made up the new lodge structure were: Macheu Machque (Great Bear), Lippoe Blaknik (Wise Flying Squirrel), Nashoba Tobhi (White Wolf in the Choctaw), Sakima Machque (Chief Bear). In 2003, with the formation of new districts, a new chapter, Okla Kamassa (Strong People) was added to the lodge structure. All of these remain currently. Lodge Chief Adviser Staff Adviser 1995 Brad Stephens Phil Counts Scott Stephens 1996 Brian Leith Jason Hood Harold Keller 1997 Brian Leith Martin Hoffert Trey Moore 1998 Chuck Barber Martin Hoffert Trey Moore 1999 Ryan Cooper Martin Hoffert Trey Moore 2000 Peter DiSessa Robert Friedman Ken Kimble 2001 Jonathan Friedman Robert Friedman Ken Kimble 2002 Shelby Lux Scott Stephens Ken Kimble 2003 Jimmy Pearson Scott Stephens Peter Abel 2004 Ryan Pudwell David Miller Drew Armstrong 2005 Zac Case David Miller Drew Armstrong 2006 Spencer Nesvick David Miller Drew Armstrong 2007 Patrick Howie Gene Cofer Drew Armstrong 2008 Landon Fisher Gene Cofer Drew Armstrong 2009 Jesse Henderson Scott Stephens Jeremy Palazolo 2010 Johnny Tracy Scott Stephens Jeremy Palazolo 2011 Mike Haskins Scott Stephens Jeremy Palazolo & Lodge Chiefs & Advisers of Ahoalan-Nachpikin 5 Ahoalan-Nachpikin Lodge 2011 Plan Book As an Ordeal member, you will fall into one of the following three categories: If you have just completed your Ordeal Ceremony CONGRATULATIONS! Ahoalan-Nachpikin Lodge #558 is happy to have you as a Brother. Ordeal membership is only the first step that you are expected to achieve. Ten months from now, you will be eligible to participate in the Brotherhood experience. Will you be ready? There are five goals that you must meet before you are eligible to earn your Brotherhood Membership. The time to prepare for this journey is now! If you have been an Ordeal member for less than 10 months Then take a few minutes to assess where you stand in your commitment to obtaining Brotherhood. Also, check your Lodge Calendar, call your Chapter Chief, or talk to the Vice-Chief of Unit Elections and Camp Promotions, to find out when the next Brotherhood opportunity is scheduled. The Ordeal Ceremony contains some very powerful words and lessons that you must learn. These will help you understand what you will need to take the next step to Brotherhood. Review the Order of the Arrow Handbook and obtain a copy of the “Brotherhood” Information Sheet to aid you in your preparations. Your Lodge depends on its members’ support, and you can be an exciting part of its growth! If you have been an Ordeal member for more than 10 months Then contact a Lodge Officer or Adviser to discuss your Obligation and commitment to this awesome organization, the Order of the Arrow. You can continue to contribute to your Lodge and assist with its growth and future. If you feel you are not receiving necessary support from Lodge members, contact your Lodge Officers and/or Advisers for assistance. The Challenge of Brotherhood Membership You must meet five challenges before entering the Circle of Brotherhood. As an Ordeal member you have completed the first challenge. The next three require steady effort over a period of many months. The final challenge you must meet after you are satisfied that you have lived up to the first four. First: Memorize the signs of the Arrow Membership. Memorize the Obligation of the Order, which you received from Allowat Sakima (printed on the back of your membership card and in the front of this book). Memorize the Order of the Arrow official song (printed in the front of this book), the admonition, the sign of Ordeal Membership, and the Arrow Handclasp. Advance in your understanding of the Ordeal, and gain a thorough understanding of the Ordeal through which you passed. Second: Serve your unit; help them improve their camping program. Retain your registration in Scouting. During a period of at least 10 months, strive to fulfill your Obligation by continuing and expanding your service to your Troop or Crew. Third: Plan for service in your Lodge. Retain your registration in your Order of the Arrow Lodge and keep your dues paid. Be aware that acceptance of Brotherhood Membership involves a pledge of service to the Lodge. Develop a concrete idea of how you plan to fulfill this pledge. So You are a New Ordeal Member... 6 Ahoalan-Nachpikin Lodge 2011 Plan Book The following list of officers is for your reference. The adults listed are there to serve our Council and the Scouts who comprise it. If you have any questions or comments, please do not hesitate to contact one of your advisers. The youth of the Ahoalan-Nachpikin Lodge are all members of the Executive Committee; however, the following list of officers and chairmen are the only voting members of the committee. The executive committee meets periodically throughout the year and makes important decisions that determine how the Lodge is managed. Every Arrowman is encouraged to attend these meetings and advise your officer or chairman as to how he should cast his vote. Although not all Arrowmen have voting privileges, the floor is open to discussion from all members. During the summer months of the Lodge’s year, many officers and chairmen will be working as Summer Camp Staff at Kia Kima Scout Reservation. Note: Denotes members of Kia Kima Summer Camp Staff, past & current. Lodge Privacy Policy Ahoalan-Nachpikin Lodge does not publish some personal information of our officers or of our members. If you need information, contact the Vice Chief of Administration. Officers Roster “For he who serves his fellows is, of all his fellows, greatest!” 7 Ahoalan-Nachpikin Lodge 2011 Plan Book Lodge Chief The Chief’s greatest role is the coordination of all the Lodge’s functions. The Chief is ultimately responsible for all events and undertakings of the Lodge. He maintains close contact with all officers, chairman, and advisers. The Chief also represents the Lodge on the Section and Council level. 2010 Lodge Officers Staff Adviser Jeremy is a professional Scouter with the Chickasaw Council. He is an essential link in coordinating schedules, planning programs, and managing finances. Jeremy also serves as a contact for the Lodge in the council. He is your “safety net.” Lodge Adviser Scott serves as a liaison between the youth and adult members of the Lodge. He is the closest adviser to the Chief and Executive Committee. Scott encourages involvement and facilitates discussion of different issues concerning the Lodge. Scott is your “go to man”. Scott Stephens 6313 Flodden Cove Memphis, TN 38119 901-681-9546 hm 901-848-3870 cell wsstephens@comcast.net lodgeadviser@chickasawoa.org Jeremy Palazolo 171 South Hollywood Memphis, TN 38112 901-461-6215 cell 901-327-4193 wk jpalazol@bsamail.org staffadviser@chickasawoa.org Mike Haskins lodgechief@chickasawoa.org Senatobia, MS Goals • Send at least five officers and two advisers to National Leadership Seminar. • Lead a contingent of 50 Arrowmen to SR-6 Conclave. • Send at least 15 Arrowmen to SummitCorps and 5 Arrowmen to Indian Summer. • Provide a ServiceCorps for our Council Exposition and Arrowmen assistance at Akela Cub. • Conduct a successful Lodge Leadership Development Conference. 8 Ahoalan-Nachpikin Lodge 2011 Plan Book 2011 Lodge Officers, cont’d Vice Chief of Activities Chris’s foremost responsibility is the planning and overseeing of all Lodge activities. He is also responsible for additional projects deemed appropriate by the Lodge Chief. Chris is directly responsible for selecting the Event & Service Chairman and effectively running lodge events. Chris King vcactivites@chickasawoa.org Memphis, TN Vice Chief of Unit Elections & Camp Promotions Jake trains Chapter Unit Election teams and oversees the completion of all the unit elections appropriate to Ahoalan-Nachpikin Lodge. He is responsible for the Lodge “Where to Go Camping Book”, and other camping promotions activities. He also organizes and communicates the “Call Out” lists to callout teams and assures that Ordeal information is distributed to candidates at call-outs. Jake Dover vcuecp@chickasawoa.org Batesville, MS Goals Goals • Promote a variety of camping experiences at a variety of camps. • Promote Kia Kima and Camp Currier and encourage units to camp at both. • Get units more active at Kia Kima and make aware of the new events that KKSR has to offer. • Better communication through the Lodge Chief, Vice Chief & Chapter Chiefs. • Have monthly status meeting with VC-UE & CP from each chapter. • Continue annual planning meeting to plan & carry out events • Continue & improve the chapter rotation for bringing food method • Work closely with the committee chairmen to run smooth & exciting events • Work toward an outstanding year that far surpasses any before Adviser: Chuck Schadrack activitiesadviser@chickasawoa.org Adviser: Chuck Schadrack uecpadviser@chickasawoa.org 9 Ahoalan-Nachpikin Lodge 2011 Plan Book Vice Chief of Administration Jesse is responsible for all Lodge records and is in charge of seeing that they are kept accurate. All mailings of the Lodge are Jesse’s responsibility. He is directly responsible for registration at all Lodge functions and records the Lodge minutes at the Executive Committee meetings. Jesse Henderson vcadmin@chickasawoa.org Germantown, TN Adviser: Mike Gross financeadviser@chickasawoa.org 2011 Lodge Officers, cont’d Vice Chief of Finance Johnny Tracy vcfinance@chickasawoa.org Oakland, TN Goals • Publish 6 issues of “The Dancing Bear”. • Continue to utilize and re-vamp Lodgemaster. • Continue to provide accurate information and resources on the lodge website. • Work with the Council Registrar to improve the Council OA records. Goals • Prepare and manage a budget for the Lodge year. • Prepare and report budgets for all Lodge events. • Record and track all Lodge inventory. • Work with the Merchandise Committee to produce new Lodge insignia. • Coordinate Lodge fundraising efforts. Johnny heads the Lodge Trading Post and oversees its inventory. He also works closely with Jesse to set-up and run all registration processes at events. Johnny will handle and manage all Lodge accounts and budgets. Adviser: Mike Gross adminadviser@chickasawoa.org 10 Ahoalan-Nachpikin Lodge 2011 Plan Book Vice Chief of Indian Affairs Andrew is responsible for all aspects of the Lodge’s Indian affairs. He oversees ceremony teams, dance teams, and other assorted events appropriate to Native Americans. He is also a reservoir of information for those Scouts interested in becoming involved in Indian Affairs. Andrew Schrack vcaia@chickasawoa.org Cordova, TN 2011 Lodge Officers, cont’d Adviser: Calvin Green aiaadviser@chickasawoa.org Goals • Send competing dancers and ceremony teams to Conclave. • Offer hands-on AIA training at LOAC and Fall Fellowship. • Have AIA at two Cub Scout events. • Have more of an AIA presence at KKSR besides Call-out/Brotherhood ceremonies. 2011 Lodge Leadership at National Leadership Seminar. 11 Ahoalan-Nachpikin Lodge 2011 Plan Book Conclave Delegation These Arrowmen coordinate all aspects of the 2010 Conclave that is to be held this coming year. This committee is responsible for carrying out the Lodge theme and preparing the Lodge for a section sanctioned event. Dancing/Drum Drum/Dancing encourages, trains, provides resources and supports those arrowmen who are interested in becoming involved with Native American drumming or dancing. This committee will also provide training sessions for several events throughout the year. • Send a contingent of about 50 to Section Conclave • Participate in all major QUEST competitions • Provide a great staff for Conclave events and training • Win the “Most Spirited” Award • Have a “Knights” them and “Conquer Conclave!” Goals • Begin using drums at Callout and Brotherhood events • Recruit 3 committee members • Hold 3 meetings • Create a Dance Ring at Camp Currier • Have a competition team for Drum & Dance at Conclave • Standardize & improve Lodge regalia/ceremonies supplies Goals Ahoalan-Nachpikin Lodge operates with 11 committees at its disposal. These committees operate with the guidance of the committee chairman and a Lodge officer. Each youth member of Ahoalan-Nachpikin Lodge is expected to join a committee and be active in its support. This is done so that each arrowman may gain a higher understanding of the Lodge’s purpose and mission within the Order. Please contact a member of the Lodge Executive Committee for more information on a particular area of interest. Lodge Committees Ceremonies These Arrowmen recruit, train, and stage ceremonies for Lodge events. These include jobs such as character portrayal, trail running, and torch bearing. These individuals are also responsible for the maintenance of ceremony regalia and rings. • Make an inventory of all lodge regalia by LOAC • Make a lodge regalia loan out sheet “contract” • Bring ceremony teams to compete at Conclave • Hold at least 6 ceremony meetings/practices at a constant place in 2010 • Incorporate an all out AIA call-out at Kia Kima with dancers & drums • Develop the Brotherhood site at Kia Kima at Spring Ordeal Goals First Aid & Safety Maintenance of accurate and current health records of the Lodge members is an important responsibility of this committee. They also provide medical assistance during each Lodge event. • Obtain a fully stocked first aid kit to have present at all events • Have a medical officer present at every event • Appoint a committee to oversee first aid at events • Create a process to collect medical forms at all events Goals Jim Charbonnet (Adviser) ceremoniesadviser@chickasawoa.org Jamie Appling (Adviser) jappling49@earthlink.net Andrew Schrack ceremonies@chickasawoa.org Johnny Tracy conclave2011@chickasawoa.org John Haskins dancedrum@chickasawoa.org Bill Knight (Adviser) conclave2011adviser@chickasawoa.org Adam Chan firstaid@chickasawoa.org Josh Edwards (Adviser) firstaidadviser@chickasawoa.org 12 Ahoalan-Nachpikin Lodge 2011 Plan Book Lodge Committees, cont’d Ordeal Service This Committee runs the 2 annual Lodge Ordeals as well as planning the Lodge service projects. It also helps select Service Award recipients. They coordinate training events and assure that continual training is a part of all Lodge events. Jim Charbonnet (Adviser) ordealadviser@chickasawoa.org • Hold at least one community service day • Assist the Council in a service role at several events, including Scoutbase • Train new Elangomats from each Chapter for service at the Ordeals • Improve communication with Lodge Officers & Chapter Chiefs • Improve the quality & scope of service projects Goals Goals • Recruit 3 new committee members • Hold regular meetings • Spirit of the Arrow Books properly passed out at all Ordeals • Introduce JumpStart program to orient new Arrowmen • Ordeal obligation contract or involvement pledge at New member orientation The Ordeal Committee is responsible for seeing that all information provided to Ordeal candidates at call-outs is correct and up-todate. The Ordeal Committee is responsible for overseeing the production and distribution of Spirit of the Arrow handbooks at Ordeals and Brotherhood ceremonies. The Ordeal Committe Chairman and his committee are also responsible for assisting with Orideals and organizing and assisting in the training of Elangomats. Banquet & Honors This multitasked committee preserves and promotes the awareness of Lodge history through projects in conjunction with the Historical Association. They also take pictures for the Lodge’s slide show and the Ahoalan-Nachpikin Lodge records. Finally, they oversee the Lodge honor award recipient selections and oversees all aspects of the annual lodge banquet. Jesse Henderson banquet@chickasawoa.org • Find a great venue to host the banquet • Work with committee to plan banquet festivities • Invit an Order of the Arrow National Officer to attend the banquet • Work with adviser to plan for food, location and awards • Assemble a youth committee to decide on Lodge awards Goals Wyatt Whicker service@chickasawoa.org MIchael Pacheco ordeal@chickasawoa.org Events This committee acts as the Vice Chief of Activities support committee for all events. This committee assists in training sessions, planning, and scheduling events for all OA weekends. They will also provide any other support deemed necessary by the VCA. • Include a youth and adult evaluation form at the end of each Lodge Event • Have exciting events • Do service at the events • Have safe and environmentally safe events • Have fun! Tim Barker events@chickasawoa.org Goals Melissa Burnett (Adviser) eventsadviser@chickasawoa.org Rick Nelson (Adviser) banquetadviser@chickasawoa.org 13 Ahoalan-Nachpikin Lodge 2011 Plan Book Lodge Committees, cont’d Merchandise/Trading Post The Merchandise Committee is responsible for overseeing the planning, production, and sale of all lodge memorabilia, including event patches. The committee will meet whenever it deems necessary and communicate by email to discuss and select designs for merchandise to be sold. The Merchandise Committee is also responsible for staffing and keeping a current inventory of the Lodge Trading Post. Michael Southard tradingpost@chickasawoa.org John Kasper (Adviser) tradingpostadviser@chickasawoa.org • Recruit 3 new committee members • Hold 5 meetings • 5 new patches • Have patches on time for events • Put trading post merchandise on display online Goals Vigil This committee organizes the Vigil nominating and selection committee meeting. Michael Downs (Adviser) vigiladviser@chickasawoa.org Michael Honey vigil@chickasawoa.org Brotherhood A 30% conversion rate is needed to achieve Quality Lodge. The Brotherhood committee will maintain a roster of eligible members and promote conversion through letters and information distribution. This committee will also assist with Elangomat promotion and training. Goals • Recruit 3 new committee members • Achieve at least a 35% brotherhood conversion rate • Brotherhood information packets at every OA event • Brotherhood eligibility letters sent out and e-mailed before every Lodge Event that offers Brotherhood to at least 75% of Brotherhood Candidates • Make brotherhood member obligation contracts that keep brotherhood members more active within the Lodge TJ Flynn brotherhood@chickasawoa.org Jim Charbonnet (Adviser) brotherhoodadviser@chickasawoa.org 14 Ahoalan-Nachpikin Lodge 2011 Plan Book Lippoe Blaknik Chapter “Wise Flying Squirrel” The Lippoe Blaknik Chapter is comprised of Arrowmen from Wolf River District of the Chickasaw Council of the Boy Scouts of America. It meets the 2nd Thursday of every month at 7:00 PM at Ellendale United Methodist. Chapter Associate Adviser Kyle Chandler lbadviser@chickasawoa.org Chapter Chief Wyatt Whicker lippoeblaknik@chickasawoa.org Chapters Goals • Have dance team at Cub Scout Day Camp • Hold Lippoe Blaknik Chapter events • Have at least 3 Elangomats at Ordeals • Design a new chapter patch • Recruit Chapter Officers, Chairman • Complete Chapter service projects • Take minutes from monthly Chapter meetings • Have callouts at District camporees • Create Chapter website Chapter Adviser vacant 15 Ahoalan-Nachpikin Lodge 2011 Plan Book Chapters, cont’d Macheu Machque Chapter “Great Bear” Chapter Chief T.J. Flynn macheumachque@chickasawoa.org Chapter Adviser vacant The Macheu Machque Chapter is comprised of Arrowmen from Twin Banks, Southeast, Thunderbird and Scoutreach Districts of the Chickasaw Council of the Boy Scouts of America. It meets the 2nd Thursday of the month at 7:00 PM at Second Presbyterian Church along with Thunderbird Roundtable. Goals • Contact all of the units in my chapter and create a full roster of all the youths and adult. • Find at least 4 youth and 2 adult OA members and have them trained in Unit elections and are dedicated to this duty • Make sure that all units in my chapter are aware of all the possible places to camp and its features by distributing the Where to Go Camping Guide. • Hold at least 3 chapter meetings within a year • Get OA representatives in place and active in 50% of the troops in my chapter. 16 Ahoalan-Nachpikin Lodge 2011 Plan Book Chapter Chief Logan McCulley sakimamachque@chickasawoa.org Chapters, cont’d “Chief Bear” The Sakima Machque Chapter is comprised of Arrowmen from the Eastern District of the Chickasaw Council of the Boy Scouts of America. The Chapter meets at River Oaks Presbyterian Church on the second Thursday of each month at 7:00PM along with the Eastern District Roundtable. Goals • Send 25 people to Conclave • Participate in the One Day of Service • Update Contact information • Have chapter members participate in all lodge, sectional, regional & national events. • Conduct a Chapter Service Project ChapterAdviser Chuck Martin smadviser@chickasawoa.org Sakima Machque Chapter 17 Ahoalan-Nachpikin Lodge 2011 Plan Book Chapters, cont’d ChapterAdviser John Beach okadviser@chickasawoa.org Okla Kamassa Chapter “Strong People” The Okla Kamassa Chapter is comprised of Arrowmen from the Northwest Mississippi District of the Chickasaw Council of the Boy Scouts of America. It meets every second Tuesday of the month at the Hernando Library at 6:45 PM. Goals • Increase Chapter Membership • Increase attendance at Lodge events • Two successful ceremony teams • Create at least two Chapter newsletters • Produce at least 3 Elangomats at each Ordeal • Have at least one Chapter outing • Send 20 people to Conclave Chapter Chief Matt Beach oklakamassa@chickasawoa.org 18 Ahoalan-Nachpikin Lodge 2011 Plan Book Chapters, cont’d Chapter Chief Joseph Fisher nashobatohbi@chickasawoa.org Nashoba Tohbi Chapter “White Wolf in the Choctaw” The Nashoba Tohbi Chapter is comprised of Arrowmen from the Tallaha, Malmaison, and Washington Districts of the Chickasaw Council of the Boy Scouts of America. Contact Chapter Chief or Adviser for meeting and other information. Goals • Send 15 people to Conclave • Participate in the One Day of Service • Have chapter members participate in all lodge, sectional, regional & national events. • Update Contact information • Conduct a Chapter Service Project ChapterAdviser Landon Fisher ntadviser@chickasawoa.org 19 Ahoalan-Nachpikin Lodge 2011 Plan Book 20 Ahoalan-Nachpikin Lodge 2011 Plan Book Ahoalan-Nachpikin Lodge Rules Preamble: We, the Scouts and Scouters of Ahoalan Nachpikin Lodge, W.W.W., Boy Scouts of America, recognizing the need to develop and maintain camping traditions by enriching camping experiences, and to crystallize the Scout habit of helpfulness into a life of leadership in cheerful service to others, do hereby ordain and establish these rules for our lodge. ARTICLE I NAME AND AFFILIATION Section 1- The name of this lodge of the Order of the Arrow shall be Ahoalan-Nachpikin Lodge #558, W.W.W. Section 2- This lodge shall be affiliated with the Chickasaw Council #558, Boy Scouts of America, and shall be under the supervision of the council camping committee and the administrative authority of the Scout Executive. ARTICLE II ELECTION TO MEMBERSHIP Section 1- The requirements for membership in the lodge are as stated in the current printing of the Order of the Arrow Handbook, published by the National Order of the Arrow Committee of the Boy Scouts of America Section 2- The procedure for the Ordeal shall be as stated in the latest editions of the Order of the Arrow Handbook and the Ordeal Ceremony Pamphlet. Section 3- Every effort shall be made to have unit elections conducted by Order of the Arrow members not affiliated with that unit, and at least one member of the election team must be under twenty-one (21) years of age and trained. At least one member of the team must have completed a lodge-approved Unit Election Training Seminar. All unit elections for membership must be cleared through the Lodge Unit Elections Committee and are to be scheduled between January 1st and April 30th. Call-out ceremonies shall be conducted by the Lodge Chief or his representative, and due record made of the candidates called. The candidates will be informed of their opportunities to take the ordeal. Section 4- The Executive Committee of the lodge may select District, or Council Scouters for nomination to be presented to the Council’s Camping Committee for review to be inducted into the Order of the Arrow. Section 5- There shall be an induction fee for each new Ordeal member based on the cost of the following items: • Membership Card • Order of the Arrow Sash • Order of the Arrow Handbook • Ahoalan-Nachpikin Lodge Pocket Flap 21 Ahoalan-Nachpikin Lodge 2011 Plan Book • Yearly dues • Current copy of Lodge rules • Subsistence during the Ordeal • Other material deemed necessary by the Ordeal Committee ARTICLE III REQUIREMENTS FOR BROTHERHOOD MEMBERSHIP Section 1- The requirements for Brotherhood membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2- The procedure for the Brotherhood induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Brotherhood Ceremony Pamphlet. ARTICLE IV REQUIREMENTS FOR VIGIL HONOR MEMBERSHIP Section 1- The requirements for Vigil Honor membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2-The procedure for the Vigil Honor induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Vigil Ceremony Pamphlet. ARTICLE V LODGE STRUCTURE AND LEADERSHIP Section 1- The Ahoalan-Nachpikin Lodge shall consist of 5 Chapters: Lippoe Blaknik Chapter, serving the Loosahatchie and Nashoba Districts; Macheu Machque Chapter, serving the Thunderbird, Southeast,Twin Banks and Central Districts; Nashoba Tohbi Chapter, serving the Malmaison, Tallaha, and Washington Districts; Okla Kamassa. serving the Northwest Mississippi District; Sakima Machque, serving the Eastern District. Section 2- The officers of this lodge shall be: • Lodge Chief • Lodge Vice-Chief of Activities • Lodge Vice-Chief of Unit Elections and Camping Promotions • Lodge Vice-Chief of Administration • Lodge Vice-Chief of Finance • Lodge Vice-Chief of Indian Affairs All officers must be under 21 years of age during their entire term of office. The Lodge Chief appoints the order of succession among the lodge vice chiefs with approval from the lodge adviser. Section 3- The officers of each chapter of the lodge shall be Chapter Chief and Vice Chiefs as determined by the chapter. The officers must be under the age of twenty-one (21) for their entire term. It is recommended that the chapters use the following structure: • Chapter Chief • Chapter Vice-Chief of Elections and Camping Promotions • Chapter Vice-Chief of Administration All officers must be under 21 years of age during their entire term of office.A Chapter may have a VCAD per District to improve communication if physical distance is a factor. Section 4- A vacancy in the office of Lodge Chief shall be filled by a Lodge Vice Chief, succeeding in an order determined by the Chief-elect and approved at that time of election by the lodge membership. This selection will be announced publicly at the conclusion of the election. Vacancies in other lodge offices shall be filled by appointment by the Chief, after consultation with the appropriate advisers. This appointment must be approved by 22 Ahoalan-Nachpikin Lodge 2011 Plan Book a majority vote of the Executive Committee. Vacancies in chapter offices shall be filled in the same manner, substituting the word chapter for lodge. Section 5- The Lodge Chief and Chapter Chiefs will establish standing committees and appoint chairmen, after consulting with their adviser(s). The Lodge or Chapter Adviser will appoint the committee Advisers. The Lodge Chief and Chapter Chiefs may also appoint ad hoc committees throughout the year, as deemed necessary for the successful functioning of the lodge and its members of the Executive Committee. All committee chairmen shall be under the age of twenty-one (21) for their entire term of office. All advisers must be at least twenty-one (21) during their entire term of office. Section 6- Committees will be as follows: Dance- Promotes Indian Dancing throughout the Lodge. This committee chairman reports to the VCIA. First Aid and Safety- Maintains Health records of Events and provides medical assistance at each event. This chairman reports to the VCAD. Ceremonies- Conducts ceremonies at all events. Reports to the VCIA. Vigil Chair- Conducts a Vigil Nomination Committee. This committee meets during the late spring and will conduct the callout ceremony at a fall event. This chairman reports to the Lodge Chief. Events- This committee serves to support the VCA at all lodge functions. This committee will assist in training sessions, planning and agendas. Conclave Delegation Chair- Responsible for the promotions of the upcoming conclave. It will also be this chairman’s responsibility to develop any memorabilia (patches and t-shirts) or a theme for this event. This chairman reports to the VCueP. Conclave Chief- This position will be put in place each year before conclave. Their primary responsibility will be the organization of the Conclave. This person should be a strong member of the OA and be able to handle this tremendous responsibility. This person will report to the LEC. Honors and Recognitions- This committee will choose Arrowmen of the Year, Founders Award, Honor Chapter and the Gihim Award recipients. The crux of their responsibility will fall at the third quarter of the year. This committee will also take photos throughout the year and compile them into a “year of review” slide show to be shown at the annual banquet. This committee reports to the VCF. Ordeal Chair- This chairman will have the responsibility of orienting candidates after the call-out and after the ordeal. This chairman reports to the VCAD. Brotherhood Chair- This chairman will have the responsibility of promoting brotherhood conversion in our Lodge. This chairman reports to the VCAD. Lodge Banquet Committee- This committee will serve to carry out the Lodge banquet. They will secure a location well in advance and assist with the promotions of the event. They will be responsible for decorations and setup. This chairman reports to the VCF. Service Committee- This chairman helps chapters develop community service projects and also organizes the Lodge’s community service day. This chairman works closely with the VCA to develop service projects at our council’s camp properties. This committee reports to VCA. Merchandise Committee- The merchandise committee oversees the purchasing of lodge memorabilia. This committee reports to the VCF. 23 Ahoalan-Nachpikin Lodge 2011 Plan Book Section 7-The Executive Committee of this Lodge shall be composed of all elected Lodge Officers, the immediate past Lodge Chief, the Chapter Chiefs, all Lodge Committee chairmen, the Lodge Lay Adviser, the Council Scout Executive and the Staff Adviser. Section 8- Lodge officers shall be elected at the annual Fall Fellowship. The term of the officers shall be from Banquet to Banquet. Officers may succeed themselves. Section 9- The Lodge shall hold a training conference annually for the purpose of training the newly elected officers and operating committee chairmen. This training will be conducted by the out-going officers of the Lodge. (The banquet is the last calendar event of the year.) Section 10-An elected officer may be removed from office by a two-thirds (2/3) vote of the Executive Committee for failure to perform his duties in a satisfactory manner. The vacancy shall be filled as stated in Article V under the order of succession. Section 11- If the office of Lodge Chief is vacated during the term of office then Article V applies. Section 12- All officers must reside within the boundaries of the Chickasaw Council during the entire term of office. ARTICLE VI MEETINGS Section 1- The Lodge shall hold at least one (1) business meeting during their calendar year. Other business meetings may be held with notification to the general membership with at least 10 days notice. Section 2- The Lodge Executive Committee shall meet at least six (6) times during the calendar year. The Council Scout Executive or Lodge Chief, in consultation with the Lodge and Staff Advisers, may call special meetings of the Lodge Executive Committee. The same procedure may be used by the chapters, substituting the word chapter for Lodge. Section 3- Members of the Order of the Arrow twenty-one (21) years of age or older, holding the position of Adviser shall have no vote in the decisions of the Lodge or chapter and may make no formal motions. However, they may contribute by invitation of the Lodge Chief when the floor is open for discussion. Section 4 - The rules contained in Robert’s Rules of Order shall govern the proceedings of the Lodge where applicable and not inconsistent with the rules of the Lodge. Section 5- Chapters shall hold at least four (4) meetings during the calendar year. Section 6 -The minutes and other pertinent data from these Executive Committee meetings will be emailed to all members of the committee by the Lodge Vice Chief of Administration or by the Chapter officer counterpart within twenty-one (21) days following the meeting. ARTICLE VII DUES Section 1- The Council, in consultation with the Lodge Chief of Finance and his Adviser, shall handle all Order of the Arrow funds. All funds must go through the normal accounting procedures used by the Chickasaw Council, and all money requests must go through a system, approved by the Council, in order for funds to be dispersed. No chapter may handle its own funds. 24 Ahoalan-Nachpikin Lodge 2011 Plan Book Section 2- Dues shall be collected annually in an amount set by the Executive Committee. Those lodge members serving in the Armed Forces of the United States are to remain active members, without payment of dues, throughout their term of service. Nonpayment of dues by July 15th or the First Ordeal Weekend of the next year shall disqualify active membership. Section 3- Inactive members may be reinstated upon payment of the present year’s dues plus one (1) year’s back dues. Section 4- Any Scout or Scouter, having been inducted into the Order of the Arrow of another lodge, may become a member of Ahoalan Nachpikin Lodge #558 upon presentation of proper credentials and payment of the current year’s dues. Section 5- The Lodge financial year shall run from January 1 to December 31, in accordance with the Council financial year. At the first Executive committee meeting, a budget of estimated income and expenditures for the coming year will be adopted with the approval of the Council Scout Executive. ARTICLE VIII AMENDMENTS Section 1- The rules may be amended at any regular or special lodge meeting. The proposed changes must have been submitted in writing to the Executive Committee, at least thirty (30) days prior to the lodge meeting. Due notice will have been made to all Lodge members at least ten (10) days prior to the aforementioned Lodge meeting. A two-thirds (2/3) vote of members present shall be required for approval. Any revision in the rules will be made known to the Lodge membership. These rules shall be in accordance with the Order of the Arrow charter and the current edition of the Order of the Arrow Handbook and the Field Operations Guide. In the event that any substantial conflict is discovered, appropriate changes to these Bylaws will be made by the Executive Committee. It is recognized that the Council Scout Executive has ultimate responsibility for the supervision of the lodge program, and as such, may deem special procedures be followed if unusual circumstances warrant this action. Note: The current rules were last ratified on December 18, 2004 by the lodge membership. They supersede all previous Ahoalan-Nachpikin Lodge #558 Bylaws. 25 Ahoalan-Nachpikin Lodge 2011 Plan Book 26 Ahoalan-Nachpikin Lodge 2011 Plan Book 27 Ahoalan-Nachpikin Lodge 2011 Plan Book Quality Lodge Requirements 28 Ahoalan-Nachpikin Lodge 2011 Plan Book What Is the OA Troop/Team Representative? The Troop/Team Representative program was begun in 1999, and is a program of the Order of the Arrow that has been officially adopted by the Boy Scouts of America. The OA Representative is now an official leadership position within the troop or team, and boys can earn time towards their leadership rank requirements, just as with Den Chief, Troop Scribe, or any of the other leadership positions. What Are the Responsibilities of the Troop/Team Representative? There are numerous possibilities for the job description of the OA Representative. The beauty is that it is flexible enough to allow your unit to fine-tune the exact responsibilities. However, the most basic tasks of the Representative will be to coordinate service opportunities within the unit, to coordinate unit involvement with the Order of the Arrow, including Unit Elections, Camp Promotions, and Inductions, and request lodge and chapter resources to help meet unit needs. Who Can Serve as a Troop/Team Representative? Anyone in the unit who is under the age of 18 can serve as the OA Representative for the unit, provided he is a dues-paid member of the Order of the Arrow. He should be appointed by the Senior Patrol Leader or Varsity Team Captain, and will be a member of the Patrol Leaders’ Council and attend lodge and chapter meetings. Will There Be an Adviser for the Troop/Team Representative? As with all positions in the Order, the OA Representative should have an adult as his Adviser. This adult needs to be 21 years of age or older, a dues-paid member of the Order of the Arrow, and be appointed by the Scoutmaster. Does This Position Count for Rank Advancement? Scouts may use the Order of the Arrow Troop/Team Representative position to meet the leadership position requirements for the Star, Life, and Eagle ranks. As BSA publications are revised and updated, they will include this new position. 29 Ahoalan-Nachpikin Lodge 2011 Plan Book 30 Ahoalan-Nachpikin Lodge 2011 Plan Book 31 Ahoalan-Nachpikin Lodge 2011 Plan Book 32 Ahoalan-Nachpikin Lodge 2011 Plan Book 33 Ahoalan-Nachpikin Lodge 2011 Plan Book - 34 Ahoalan-Nachpikin Lodge 2011 Plan Book 35 Ahoalan-Nachpikin Lodge 2011 Plan Book 36 Ahoalan-Nachpikin Lodge 2011 Plan Book 37 Ahoalan-Nachpikin Lodge 2011 Plan Book Ahoalan-Nachpikin 2011 Vigil Nomination Form Return by: June 15, 2011 The Vigil Honor is the highest honor that can be bestowed upon an Arrowman. The first Vigil member was Dr. E. Urner Goodman, the founder of the Order of the Arrow. The Vigil Honor is a mark of distinction for deserving Scouts and Scouters who are members of the Order of the Arrow. A candidate must provide extraordinary service to his or her troop, his or her chapter, the lodge, the camps, and the council. Please fill out the following information to be submitted to the Vigil Committee for consideration. Qualifications: 1. The nominee must have been a Brotherhood member for at least two years. 2. The nominee must be a registered member of the Chickasaw Council, BSA. 3. The nominee must be a member in good standing with the lodge (dues paid, etc.) Personal: Name: Chapter: Unit: Address: D.O.B. City: State: Zip: Phone: Ordeal Date: Brotherhood Date: Email: List ANY Scouting awards: List any troop positions held by nominee: List District and Council positions held by nominee: List Chapter and lodge positions held by nominee: Why is this nominee deserving of the Vigil Honor (continue on back)? Nominated by: Chapter: Unit: Address: Email: City: State: Zip: Phone: Return to: Order of the Arrow c/o Vigil Committee Chickasaw Council, BSA 171 South Hollywood Memphis, TN 38112 39 Ahoalan-Nachpikin Lodge 2011 Plan Book 40 Ahoalan-Nachpikin Lodge 2011 Plan Book 41 Ahoalan-Nachpikin Lodge 2011 Plan Book 42 Ahoalan-Nachpikin Lodge 2011 Plan Book 43 Ahoalan-Nachpikin Lodge 2011 Plan Book 44 Ahoalan-Nachpikin Lodge 2011 Plan Book 45 Ahoalan-Nachpikin Lodge 2011 Plan Book SUMMER 2011 If you are interested in participating in any of the four OA High Adventure programs, SummitCorps -The New River Experience or Indian Summer contact Jesse Henderson at vcadmin@chickasawoa.org! 30 Ahoalan-Nachpikin Lodge 558 2010 Plan Book 47 Ahoalan-Nachpikin Lodge 2011 Plan Book NotesNotesNotesNotesNotes Ahoalan-Nachpikin Lodge l 171 S. Hollywood St. l Memphis, TN 38112 l www.chickasawoa.org Lodge Executive Committee 2011 Lodge Chief, Mike Haskins Vice Chief, Administration, Jesse Henderson Vice Chief, Activities, Chris King Vice Chief, Unit Elections & Camp Promotions, Jake Dover Vice Chief, American Indian Affairs, Andrew Schrack Vice Chief, Finance, Johnny Tracy Lippoe Blaknik Chief, Wyatt Whicker Macheu Machque Chief, T.J. Flynn Nashoba Tohbi Chief, Joseph Fisher Okla Kamassa Chief, Matt Beach Sakima Machque Chief, Logan McCulley Banquet Chair, Jesse Henderson Brotherhood Chair, T.J. Flynn Ceremonies Chair, Andrew Schrack Conclave Chair, Johnny Tracy Dance & Drum Chair, John Haskins Events Chair, Tim Barker First Aid & Safety Chair, Adam Chan Merchandise Chair, Michael Southard Ordeal Chair, Michael Pacheco Service Chair, Wyatt Whicker SummitCorps Chair, Jesse Henderson Vigil Chair, Michael Honey Lodge Adviser, Scott Stephens Staff Adviser, Jeremy Palazolo Scout Executive, Woody Woodward Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2011 Title A name given to the resource 2011 Ahoalan-Nachpikin Lodge Planbook Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Lodge Planbook Order of the Arrow https://www.kiakimamuseum.org/files/original/d7f643ee8842725487353b621ffd17a0.pdf 00fb051468bd09cf522dbc486ed4931d PDF Text Text Ahoalan Nachpikin Lodge 558 _______________________________ LOAC (Lodge Order of the Arrow Conference) When: February 25-27, 2011 Where: Camp Currier – Eudora, MS Registration: 5:30 – 9:30 p.m. Friday/Register through Doubleknot! 2011 LOAC Events: Dance and Drum Classes, Ceremonies Practice, Patch Trading Classes, Election Training, Brotherhood Class/Ceremony, Shotgun, Archery, Chapter Advisor Dutch Oven Dessert Cook Off, and Beading Classes, Ham Radio Session, Chapter Quest Competitions, Movie Night, and Cracker Barrel Friday Night after Registration! Individual Chapters Needs:    The Dutch oven, its main ingredients (butter and cake mix), chimneys, charcoal, and Aluminum Foil will be given. You are cooking a cobbler of your choice; all we ask is that you bring the main fruit of your choice, (eggs if you choose to use them), spices and secret ingredients to make it your own for the Competition and anything else you need to make them such as: Utensils! Other than the Chapter Quest Competition, there will be an “In-Numbers Competition”. This is just how many people you bring with you to the event. Get the word out and let’s see how many people your Chapter will be represented by!! Lastly, at the closing Campfire, there will be a winner announced for the individual competitions and then for the entire weekend. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Ahoalan Nachpikin Lodge 558 _______________________________ LOAC (Lodge Order of the Arrow Conference) When: February 25-27, 2011 Where: Camp Currier – Eudora, MS Registration: 5:30 – 9:30 p.m. Friday/Register through Doubleknot! 2011 LOAC Events: Dance and Drum Classes, Ceremonies Practice, Patch Trading Classes, Election Training, Brotherhood Class/Ceremony, Shotgun, Archery, Chapter Advisor Dutch Oven Dessert Cook Off, and Beading Classes, Ham Radio Session, Chapter Quest Competitions, Movie Night, and Cracker Barrel Friday Night after Registration! Individual Chapters Needs:  The Dutch oven, its main ingredients (butter and cake mix), chimneys, charcoal, and Aluminum Foil will be given. You are cooking a cobbler of your choice; all we ask is that you bring the main fruit of your choice, (eggs if you choose to use them), spices and secret ingredients to make it your own for the Competition and anything else you need to make them such as: Utensils!  Other than the Chapter Quest Competition, there will be an “In-Numbers Competition”. This is just how many people you bring with you to the event. Get the word out and let’s see how many people your Chapter will be represented by!!  Lastly, at the closing Campfire, there will be a winner announced for the individual competitions and then for the entire weekend. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2011 Title A name given to the resource 2011 Ahoalan-Nachpikin LOAC Flyer Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Order of the Arrow https://www.kiakimamuseum.org/files/original/cedc5fe3b407cead4665f19109ea45c7.pdf 6faf1575cb295f90114eb8acbf547d7e PDF Text Text Lodge Executive Committee  Minutes  May 15, 2011  Attendance  Tim Barker    John Beach    Matt Beach    Melissa Burnett   Perry Carr    John Haskins    Mike Haskins    Jesse Henderson  Michael Honey    Chris Johnson    John Kasper    Christopher King  Chuck Martin    Logan McCulley  Michael Pacheco  Jeremy Palazolo  Andrew Schrack  Scott Stephens  Johnny Tracy  Wyatt Whicker  Meeting was called to order by Lodge Chief Mike Haskins with all repeating the Obligation of the Order  of the Arrow.  Vice Chief of Activities, Christopher King, made comments on the success of the Ordeal; stressed  working on weaknesses in upcoming events and was working on planning a lodge service project.  Vice Chief of Administration, Jesse Henderson, made comments about the success of the Ordeal.  He  also commented on the efficiency of the registration process at the Ordeal as well as the continued  effort he will make at future events to make them run as efficient as possible.  Vice Chief of Finance, Johnny Tracy, commented on the success of the Ordeal, and reported the  following numbers:    $3285 regular registration fees  $630 merchandise sales  Vice Chief of Indian Affairs, Andrew Schrack, not present; report given, made comments on the good  representation in ceremonies; great Brotherhood ceremony; and said he was working on finishing the  new regalia so that the lodge would have two fully functional sets of regalia.  Vice Chief of Unit Elections and Camping Promotions, Jake Dover, not present, no report given  Lippoe Blaknik Chapter Chief, Wyatt Whicker, not present, no report given  Okla Kamassa Chapter Chief, Matt Beach, made comments on the great turnout his chapter had and  that he looked forward to future events.  Nashoba Tohbi Chapter Chief, Joseph Fisher, not present; no report given.  Macheu Machque Chapter Chief, T.J. Flynn, not present, no report given.  Sakima Machque Chapter Chief, Logan McCulley, commented on the great attendance of his chapter;   and plan to work on increasing attendance.  Ceremonies Chairman, Andrew Schrack, not present; report given reported that Ordeal ceremonies  went well, looking forward to Summer Camp and Fall Ordeal.  Conclave Chairman, Johnny Tracy, won several awards at Conclave, great event, commented on how  proud he was of our lodges participation and spirit.  �Service Chairman, Wyatt Whicker, not present; no report given.  Dance and Drum Chairman, John Haskins, reported weekend went well; good turnout at drum class;  good participation in both campfire and Brotherhood ceremony.  Events Chairman, Tim Barker, reported all went well during the weekend; looking forward to planning  Fall Ordeal.  First Aid and Safety Chairman, Adam Chan, not present; no report given  Banquet and Honors Chairman, Jesse Henderson, reported that he wants to use the Germantown  Church of Christ location again for banquet.  Merchandise Chairman, Michael Southard, not present; no report given  Ordeal Chairman, Michael Pacheco, reported that everything ran smoothly, looking forward to Fall  Ordeal.  Brotherhood Chairman, T.J. Flynn, not present; no report given  Vigil Chairman, Michael Honey, not present; no report given   Lodge Chief, Mike Haskins, commented on the success of the weekend and future events.  He asked the  officers, chairmen to stay the course, and continue to work hard in all of their endeavors. Looking  forward to summer camp and Summer Fellowship.  Lodge Adviser, Scott Stephens, made comments on how impressed he was with the way the LEC  conducted itself during the event, and how excellent the weekend was.   Respectfully Submitted,        Mike Haskins        Scott Stephens        Jeremy Palazolo  2011 Lodge Chief      Lodge Adviser        Staff Adviser          � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Lodge Executive Committee Minutes May 15, 2011 Attendance Tim Barker Jesse Henderson Michael Pacheco John Beach Michael Honey Jeremy Palazolo Matt Beach Chris Johnson Andrew Schrack Melissa Burnett John Kasper Scott Stephens Perry Carr Christopher King Johnny Tracy John Haskins Chuck Martin Wyatt Whicker Mike Haskins Logan McCulley Meeting was called to order by Lodge Chief Mike Haskins with all repeating the Obligation of the Order of the Arrow. Vice Chief of Activities, Christopher King, made comments on the success of the Ordeal; stressed working on weaknesses in upcoming events and was working on planning a lodge service project. Vice Chief of Administration, Jesse Henderson, made comments about the success of the Ordeal. He also commented on the efficiency of the registration process at the Ordeal as well as the continued effort he will make at future events to make them run as efficient as possible. Vice Chief of Finance, Johnny Tracy, commented on the success of the Ordeal, and reported the following numbers:  $3285 regular registration fees  $630 merchandise sales Vice Chief of Indian Affairs, Andrew Schrack, not present; report given, made comments on the good representation in ceremonies; great Brotherhood ceremony; and said he was working on finishing the new regalia so that the lodge would have two fully functional sets of regalia. Vice Chief of Unit Elections and Camping Promotions, Jake Dover, not present, no report given Lippoe Blaknik Chapter Chief, Wyatt Whicker, not present, no report given Okla Kamassa Chapter Chief, Matt Beach, made comments on the great turnout his chapter had and that he looked forward to future events. Nashoba Tohbi Chapter Chief, Joseph Fisher, not present; no report given. Macheu Machque Chapter Chief, T.J. Flynn, not present, no report given. Sakima Machque Chapter Chief, Logan McCulley, commented on the great attendance of his chapter; and plan to work on increasing attendance. Ceremonies Chairman, Andrew Schrack, not present; report given reported that Ordeal ceremonies went well, looking forward to Summer Camp and Fall Ordeal. Conclave Chairman, Johnny Tracy, won several awards at Conclave, great event, commented on how proud he was of our lodges participation and spirit. Service Chairman, Wyatt Whicker, not present; no report given. Dance and Drum Chairman, John Haskins, reported weekend went well; good turnout at drum class; good participation in both campfire and Brotherhood ceremony. Events Chairman, Tim Barker, reported all went well during the weekend; looking forward to planning Fall Ordeal. First Aid and Safety Chairman, Adam Chan, not present; no report given Banquet and Honors Chairman, Jesse Henderson, reported that he wants to use the Germantown Church of Christ location again for banquet. Merchandise Chairman, Michael Southard, not present; no report given Ordeal Chairman, Michael Pacheco, reported that everything ran smoothly, looking forward to Fall Ordeal. Brotherhood Chairman, T.J. Flynn, not present; no report given Vigil Chairman, Michael Honey, not present; no report given Lodge Chief, Mike Haskins, commented on the success of the weekend and future events. He asked the officers, chairmen to stay the course, and continue to work hard in all of their endeavors. Looking forward to summer camp and Summer Fellowship. Lodge Adviser, Scott Stephens, made comments on how impressed he was with the way the LEC conducted itself during the event, and how excellent the weekend was. Respectfully Submitted, Mike Haskins Scott Stephens Jeremy Palazolo 2011 Lodge Chief Lodge Adviser Staff Adviser Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2011 Title A name given to the resource 2011 Ahoalan-Nachpikin LEC Minutes: 5/15/2011 Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Jesse Henderson Ahoalan-Nachpikin Lodge Minutes Order of the Arrow https://www.kiakimamuseum.org/files/original/199a846b9c83eb48a39e4f8b8c8859fc.pdf 9aec6483f724dddba7b43ee890b98901 PDF Text Text Lodge Executive Committee Minutes February 27,2011 Attendance Tim Barker John Beach Matt Beach Melissa Burnett Perry Carr Adam Chan Jim Charbonnet Jake Dover Josh Edwards T.J. Flynn Robert Fudge Mike Gross John Haskins Mike Haskins Jesse Henderson Michael Honey Chris Johnson John Kasper Christopher King Chuck Martin Logan McCulley Michael Pacheco Jeremy Palazolo Andrew Schrack Scott Stephens Johnny Tracy Wyatt Whicker Meeting was called to order by Lodge Chief Mike Haskins with all repeating the Obligation of the Order of the Arrow. Lodge Chief, Mike Haskins entertained approval of Modified LEC Positions. The following were introduced for consideration:     Banquet and Honors Chairman (vacant): Jesse Henderson First Aid and Safety Chairman (vacant): Adam Chan Macheu Machque Chapter Chief (to replace James Apple): T.J. Flynn Ordeal Chairman (to replace Michael Pacheco in July): John Haskins There was a motion to approve the preceding modifications to the LEC by Jesse Henderson and seconded by Adam Chan. In acclamation vote, positions were unanimously approved. Vice Chief of Activities, Christopher King, made comments on the success of LOAC; stressed working on weaknesses in upcoming events and was working on planning a lodge service project. Vice Chief of Administration, Jesse Henderson, made comments about the success of LOAC. He also commented on the efficiency of the registration process at LOAC as well as the continued effort he will make at future events to make them run as efficient as possible. He also encouraged all officers, chairman, and advisers to stay in active communication with one another. Finally, he reported that the Planbook would be ready by Conclave as well as a new issue of The Dancing Bear. Vice Chief of Finance, Johnny Tracy, commented on the success of LOAC, also reported that the new website was up, how to access and use lodge emails, and reported the following numbers:     $1365 regular registration fees $1911 merchandise sales $1000 trading post expenses $365.25 carry-over Vice Chief of Indian Affairs, Andrew Schrack, made comments on the good representation in ceremonies; great Brotherhood ceremony; and said he was working on finishing the new regalia so that the lodge would have two fully functional sets of regalia. Vice Chief of Unit Elections and Camping Promotions, Jake Dover, reported that all Chapter Chiefs are unit election trained as of LOAC. Reported that a Where to Go Camping Guide should be finished by Conclave. �Lippoe Blaknik Chapter Chief, Wyatt Whicker, commented on the huge turnout his chapter had and that the lodge events committee should work on the organization and planning of our lodge events. Okla Kamassa Chapter Chief, Matt Beach, made comments on the great turnout his chapter had and that he looked forward to future events. Nashoba Tohbi Chapter Chief, Joseph Fisher, not present; no report given. Macheu Machque Chapter Chief, T.J. Flynn, made comments on the improved turnout of the chapter; made comments on continuing to provide unit elections and promote lodge events. Sakima Machque Chapter Chief, Logan McCulley, commented on the great attendance of his chapter; elections are continuing to go well; and plan to work on increasing attendance. Ceremonies Chairman, Andrew Schrack, reported that new regalia would be finished for competition at Conclave. Conclave Chairman, Johnny Tracy, made comments about the price and current attendance of Conclave and challenged all LEC members and Advisers to attend. Service Chairman, Wyatt Whicker, made comments on how the lodge should improve its events. Dance and Drum Chairman, John Haskins, reported weekend went well; good turnout at drum class; good participation in both campfire and Brotherhood ceremony. Events Chairman, Tim Barker, reported all went well during the weekend; looking forward to planning Ordeal. First Aid and Safety Chairman, Adam Chan, reported he would start collecting medical forms at every event; create an emergency weather plan for Ordeal; and work with adviser. Banquet and Honors Chairman, Jesse Henderson, reported that he is scouting out locations for this year’s Lodge Family Banquet and that both a Vigil Nomination form and Awards Nomination form would be ready by Conclave and available in the Planbook. Merchandise Chairman, Michael Southard, not present report given by VC Finance Johnny Tracy, merchandise sales were as follows:    $1911 total sales $1000 material costs LOAC flap and new standard flap issued Ordeal Chairman, Michael Pacheco, reported that planning had already begun for the Spring Ordeal. Brotherhood Chairman, T.J. Flynn, made comments on the size and quality of the Brotherhood class for LOAC; will continue to promote Brotherhood at future events. Vigil Chairman, Michael Honey, present report given by 2010 Vigil Chair Jesse Henderson, reported three completed their Vigil during LOAC bringing the 2010 Vigil Class total to 14 with two left to complete. �Past LEC Chairman, Thad Little, asked the lodge to donate $150 to a weekend event he was hosting at Camp Currier to teach inner-city kids about the ideals of the Scouting program. There was a motion made by Johnny Tracy and seconded by Adam Chan to approve this donation. In a vote of acclamation, the donation was unanimously approved. Lodge Chief, Mike Haskins, commented on the success of the weekend and future events. He asked the officers, chairman to stay the course, and continue to work hard in all of their endeavors. Lodge Adviser, Scott Stephens, made comments on how impressed he was with the way the LEC conducted itself during the event, making him very optimistic for the rest of the year. He commented on the accuracy of the planned and actual LOAC budget projections and stated how proud he was to be our Lodge Adviser and in this organization of scouting’s honored campers. Respectfully Submitted, Mike Haskins Scott Stephens Jeremy Palazolo 2011 Lodge Chief Lodge Adviser Staff Adviser � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Lodge Executive Committee Minutes February 27,2011 Attendance Tim Barker Jake Dover Jesse Henderson Michael Pacheco John Beach Josh Edwards Michael Honey Jeremy Palazolo Matt Beach T.J. Flynn Chris Johnson Andrew Schrack Melissa Burnett Robert Fudge John Kasper Scott Stephens Perry Carr Mike Gross Christopher King Johnny Tracy Adam Chan John Haskins Chuck Martin Wyatt Whicker Jim Charbonnet Mike Haskins Logan McCulley Meeting was called to order by Lodge Chief Mike Haskins with all repeating the Obligation of the Order of the Arrow. Lodge Chief, Mike Haskins entertained approval of Modified LEC Positions. The following were introduced for consideration:  Banquet and Honors Chairman (vacant): Jesse Henderson  First Aid and Safety Chairman (vacant): Adam Chan  Macheu Machque Chapter Chief (to replace James Apple): T.J. Flynn  Ordeal Chairman (to replace Michael Pacheco in July): John Haskins There was a motion to approve the preceding modifications to the LEC by Jesse Henderson and seconded by Adam Chan. In acclamation vote, positions were unanimously approved. Vice Chief of Activities, Christopher King, made comments on the success of LOAC; stressed working on weaknesses in upcoming events and was working on planning a lodge service project. Vice Chief of Administration, Jesse Henderson, made comments about the success of LOAC. He also commented on the efficiency of the registration process at LOAC as well as the continued effort he will make at future events to make them run as efficient as possible. He also encouraged all officers, chairman, and advisers to stay in active communication with one another. Finally, he reported that the Planbook would be ready by Conclave as well as a new issue of The Dancing Bear. Vice Chief of Finance, Johnny Tracy, commented on the success of LOAC, also reported that the new website was up, how to access and use lodge emails, and reported the following numbers:  $1365 regular registration fees  $1911 merchandise sales  $1000 trading post expenses  $365.25 carry-over Vice Chief of Indian Affairs, Andrew Schrack, made comments on the good representation in ceremonies; great Brotherhood ceremony; and said he was working on finishing the new regalia so that the lodge would have two fully functional sets of regalia. Vice Chief of Unit Elections and Camping Promotions, Jake Dover, reported that all Chapter Chiefs are unit election trained as of LOAC. Reported that a Where to Go Camping Guide should be finished by Conclave. Lippoe Blaknik Chapter Chief, Wyatt Whicker, commented on the huge turnout his chapter had and that the lodge events committee should work on the organization and planning of our lodge events. Okla Kamassa Chapter Chief, Matt Beach, made comments on the great turnout his chapter had and that he looked forward to future events. Nashoba Tohbi Chapter Chief, Joseph Fisher, not present; no report given. Macheu Machque Chapter Chief, T.J. Flynn, made comments on the improved turnout of the chapter; made comments on continuing to provide unit elections and promote lodge events. Sakima Machque Chapter Chief, Logan McCulley, commented on the great attendance of his chapter; elections are continuing to go well; and plan to work on increasing attendance. Ceremonies Chairman, Andrew Schrack, reported that new regalia would be finished for competition at Conclave. Conclave Chairman, Johnny Tracy, made comments about the price and current attendance of Conclave and challenged all LEC members and Advisers to attend. Service Chairman, Wyatt Whicker, made comments on how the lodge should improve its events. Dance and Drum Chairman, John Haskins, reported weekend went well; good turnout at drum class; good participation in both campfire and Brotherhood ceremony. Events Chairman, Tim Barker, reported all went well during the weekend; looking forward to planning Ordeal. First Aid and Safety Chairman, Adam Chan, reported he would start collecting medical forms at every event; create an emergency weather plan for Ordeal; and work with adviser. Banquet and Honors Chairman, Jesse Henderson, reported that he is scouting out locations for this year’s Lodge Family Banquet and that both a Vigil Nomination form and Awards Nomination form would be ready by Conclave and available in the Planbook. Merchandise Chairman, Michael Southard, not present report given by VC Finance Johnny Tracy, merchandise sales were as follows:  $1911 total sales  $1000 material costs  LOAC flap and new standard flap issued Ordeal Chairman, Michael Pacheco, reported that planning had already begun for the Spring Ordeal. Brotherhood Chairman, T.J. Flynn, made comments on the size and quality of the Brotherhood class for LOAC; will continue to promote Brotherhood at future events. Vigil Chairman, Michael Honey, present report given by 2010 Vigil Chair Jesse Henderson, reported three completed their Vigil during LOAC bringing the 2010 Vigil Class total to 14 with two left to complete. Past LEC Chairman, Thad Little, asked the lodge to donate $150 to a weekend event he was hosting at Camp Currier to teach inner-city kids about the ideals of the Scouting program. There was a motion made by Johnny Tracy and seconded by Adam Chan to approve this donation. In a vote of acclamation, the donation was unanimously approved. Lodge Chief, Mike Haskins, commented on the success of the weekend and future events. He asked the officers, chairman to stay the course, and continue to work hard in all of their endeavors. Lodge Adviser, Scott Stephens, made comments on how impressed he was with the way the LEC conducted itself during the event, making him very optimistic for the rest of the year. He commented on the accuracy of the planned and actual LOAC budget projections and stated how proud he was to be our Lodge Adviser and in this organization of scouting’s honored campers. Respectfully Submitted, Mike Haskins Scott Stephens Jeremy Palazolo 2011 Lodge Chief Lodge Adviser Staff Adviser Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2011 Title A name given to the resource 2011 Ahoalan-Nachpikin LEC Minutes: 2/27/2011 Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Jesse Henderson Ahoalan-Nachpikin Lodge Minutes Order of the Arrow https://www.kiakimamuseum.org/files/original/9ba232b583c37de2f5640c0fc954d246.pdf 35e462b5f04adb28f629df99e040988c PDF Text Text Lodge Executive Committee Minutes October 9, 2011 Attendance: Jesse Henderson Melissa Burnett Calvin Green Mike Gross Chris Johnson Jeanie Kasper Adam Howard Mike Haskins Thaddaeus Little Chuck Martin John Casper Christopher King Andrew Schrack Art Scott Logan McCulley Mike McCulley Scott Stephens Matt Beach John Beach Meeting was called to order by Lodge Chief Mike Haskins with all repeating the Obligation of the Order of the Arrow. Vice Chief of Administration, Jesse Henderson, thought the weekend went well, and that the Vigil and Brotherhood ceremonies went well. Vice Chief of Activities, Christopher King, made comments that there were a few problems but got through them, and that he was looking forward to banquet. Vice Chief of Finance, Johnny Tracy, gave the expense report. Made $6,5015 with expenses of $5,186 which exceeded his goal of $126. Trading post made $728, Expo made $641.50, and beat feast made $32.50. Vice Chief of Indian Affairs, Andrew Schrack, made comments about the good integration with the drumming in the Brotherhood Ceremonies. Also, that the ceremonies and the weekend went well. Lippoe Blaknik Chapter Chief, Wyatt Whicker, Not present; no report given Okla Kamassa Chapter Chief, Matt Beach, made comments about the increase in attendance and ended the year strong. Nashoba Tohbi Chapter Chief, Joseph Fisher, Not present; no report given Macheu Machque Chapter Chief, T.J. Flynn, Not present; no report given Sakima Machque Chapter Chief, Logan McCulley, made comments about more attendance at chapter meetings, and is hoping to get a ceremony and drum team together. Ceremonies Chairman, Andrew Schrack, reported that the ceremonies and the ceremonies team received compliments. Service Chairman, Wyatt Whicker, Not present; no report given Dance and Drum Chairman, John Haskins, Not present; no report given Events Chairman, Tim Barker, reported that the events went well and flowed smoothly. The ultimate Frisbee , pumpkin carving, and archery were great activities and were a lot of fun First Aid & Safety, reported that nobody died. �Banquet and Honors Chairman, Jesse Henderson, reported that banquet would be held at the church on Winchester and that the price of banquet might increase. Merchandise Chairman, Michael Southard, Not present; Vice Chief of Indian Affairs, Andrew Schrack, reported that there is a ceremony patch set in development. John Kasper, made comments that the ticket patch was very popular, less than 25 left. Season pass for events is still something to consider. Ordeal Chairman, John Haskins, Not Present; no report given Brotherhood Chairman, T.J. Flynn, Not present; no report given Vigil Chairman, Chris King, reported that the ceremony went well and 3 more still had to go through. Vice Chief of Administration, Jesse Henderson, made comments that the ceremony was ran effectively and vigil members had a great time. Vice Chief of Finance, Johnny Tracy, Breast cancer awareness patch. It was to be introduced at banquet. Sell the item for $15. $10 would go to breast cancer foundation of choosing, and $5 would go to the Lodge. 2011 Lodge Chief, Mike Haskins, proposed a pronunciation patch that would have the phonetic spelling of the Lodge name. Scott Stephens, commented that LLD needs to be different. Get key 3 approval for later dates. The 2012 Lodge Calendar was approved. Coup beads: total cost would be $3-4. Questions came up about when we would start. Also, who would put them together. 2011 Lodge Chief, Mike Haskins, reported that the weekend went well. There were a few problems but we got through them. He thanked all the Vice Chiefs and Chairman for their hard work. He wishes the new LEC good luck. Lodge Advisor, Scott Stephens, made comments that it was a good weekend. Everyone pulled together and got the job done. Showed ourselves we can overcome obstacles. Respectfully Submitted, Andrew Schrack Chuck Martin Jeremy Palazolo 2012 Lodge Chief Lodge Advisor Staff Advisor � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Lodge Executive Committee Minutes October 9, 2011 Attendance: Jesse Henderson Jeanie Kasper Chuck Martin Art Scott Matt Beach Melissa Burnett Adam Howard John Casper Logan McCulley John Beach Calvin Green Mike Haskins Christopher King Mike McCulley Mike Gross Thaddaeus Little Andrew Schrack Scott Stephens Chris Johnson Meeting was called to order by Lodge Chief Mike Haskins with all repeating the Obligation of the Order of the Arrow. Vice Chief of Administration, Jesse Henderson, thought the weekend went well, and that the Vigil and Brotherhood ceremonies went well. Vice Chief of Activities, Christopher King, made comments that there were a few problems but got through them, and that he was looking forward to banquet. Vice Chief of Finance, Johnny Tracy, gave the expense report. Made $6,5015 with expenses of $5,186 which exceeded his goal of $126. Trading post made $728, Expo made $641.50, and beat feast made $32.50. Vice Chief of Indian Affairs, Andrew Schrack, made comments about the good integration with the drumming in the Brotherhood Ceremonies. Also, that the ceremonies and the weekend went well. Lippoe Blaknik Chapter Chief, Wyatt Whicker, Not present; no report given Okla Kamassa Chapter Chief, Matt Beach, made comments about the increase in attendance and ended the year strong. Nashoba Tohbi Chapter Chief, Joseph Fisher, Not present; no report given Macheu Machque Chapter Chief, T.J. Flynn, Not present; no report given Sakima Machque Chapter Chief, Logan McCulley, made comments about more attendance at chapter meetings, and is hoping to get a ceremony and drum team together. Ceremonies Chairman, Andrew Schrack, reported that the ceremonies and the ceremonies team received compliments. Service Chairman, Wyatt Whicker, Not present; no report given Dance and Drum Chairman, John Haskins, Not present; no report given Events Chairman, Tim Barker, reported that the events went well and flowed smoothly. The ultimate Frisbee , pumpkin carving, and archery were great activities and were a lot of fun First Aid & Safety, reported that nobody died. Banquet and Honors Chairman, Jesse Henderson, reported that banquet would be held at the church on Winchester and that the price of banquet might increase. Merchandise Chairman, Michael Southard, Not present; Vice Chief of Indian Affairs, Andrew Schrack, reported that there is a ceremony patch set in development. John Kasper, made comments that the ticket patch was very popular, less than 25 left. Season pass for events is still something to consider. Ordeal Chairman, John Haskins, Not Present; no report given Brotherhood Chairman, T.J. Flynn, Not present; no report given Vigil Chairman, Chris King, reported that the ceremony went well and 3 more still had to go through. Vice Chief of Administration, Jesse Henderson, made comments that the ceremony was ran effectively and vigil members had a great time. Vice Chief of Finance, Johnny Tracy, Breast cancer awareness patch. It was to be introduced at banquet. Sell the item for $15. $10 would go to breast cancer foundation of choosing, and $5 would go to the Lodge. 2011 Lodge Chief, Mike Haskins, proposed a pronunciation patch that would have the phonetic spelling of the Lodge name. Scott Stephens, commented that LLD needs to be different. Get key 3 approval for later dates. The 2012 Lodge Calendar was approved. Coup beads: total cost would be $3-4. Questions came up about when we would start. Also, who would put them together. 2011 Lodge Chief, Mike Haskins, reported that the weekend went well. There were a few problems but we got through them. He thanked all the Vice Chiefs and Chairman for their hard work. He wishes the new LEC good luck. Lodge Advisor, Scott Stephens, made comments that it was a good weekend. Everyone pulled together and got the job done. Showed ourselves we can overcome obstacles. Respectfully Submitted, Andrew Schrack Chuck Martin Jeremy Palazolo 2012 Lodge Chief Lodge Advisor Staff Advisor Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2011 Title A name given to the resource 2011 Ahoalan-Nachpikin LEC Minutes: 10/9/2011 Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Minutes Order of the Arrow https://www.kiakimamuseum.org/files/original/55eb6caede0b475e5c001d9719526fac.jpg 122593193008145f11a9f355caa19bd8 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Staff Photos Description An account of the resource The collection contains the formal group photos of the Kia Kima Staff. Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2010 Title A name given to the resource 2010 Photo: Kia Kima Staff Photo Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Kia Kima Staff Picture Staff Photo https://www.kiakimamuseum.org/files/original/d465fa8abe060aea763fc72eb4890cc5.PDF 937e82139f2f05b503833141865c3ac1 PDF Text Text 7 �Kia Kima Winter Camp Frequently Asked Questions What is Winter Camp? Winter Camp is a mini long-term camping experience. Participants will be able to work on advancement while enjoying the beauty of the Ozark Mountains in the winter. What about the food? Units will have the option of eating in the dining hall or cooking their own meals. Units that choose to cook their own meals will receive a discount in their registration price. Will I need to provide my own tent and bedding? Yes, paticipants must bring their own tents and bedding. All camp tents are stored for the winter. What time do we show up? Please plan on checking-in between 2:00 and 4:00 PM on December 27th. Will there be a trading post available? Yes, the trading post will be open for your convenience. Do I need a Physical for each participant? Yes, Parts A and C of the current Medical Form are required. If you have your physicals for summer camp, bring those. Please submit copies only. How do we register for Winter Camp? Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar. Will Showers be available for Winter Camp? We are happy to announce the heated East Shower House will be operable for Winter Camp. This facility has 5 individually stalled showers and toilets. www.kiakima.com 2010 Winter Camp Leaders’ Guide �Winter Camp Merit Badge Schedule Online Registration Process 1. Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar. 2. Click the “Register” button on the bottom right. 3. If you already have a doubleknot user id, you will be in the system. If not, you will need to register. You may register your entire unit from this portal. 4. Continue through the registration process. When you get to the payment page, you can pay with a credit card or mail in a check. Make sure you scroll to the bottom of the payment page and click “make a payment”. This will register you for this event. 5. You will receive an email confirmation of your registration initially and each time you update your registration. www.kiakima.com 2010 Winter Camp Leaders’ Guide �Winter Camp Timeline and Checklist Troop and individual preorder merchandise forms are due online 11/23/10 Online merit badge registration is due by12/03/10 All payments are due by 12/15/09 11 day out meeting 12/16/10 at 6:30 PM at the Scout Service Center. This is the last chance to alter numbers for food or merit badge scheduling. After this date, online registration will go offline. Copies of Parts A and C of the current Medical Form are due at Check-In. Provisional Information Scouts in units that are not attending Winter Camp may come as provisional campers. The provisional unit will be hosted by staff and will stay in Site 13. A Provisional Camper Application is included in this packet. “About 10 Day Out” Meeting There will be an 11 day out meeting on Thursday, December 16th at 6:30 p.m. at the Dunavant Scout Service Center. This will be a chance for leaders to ask any unanswered questions and discuss any hot topics, as well as make any final schedule and attendance adjustments. www.kiakima.com 2010 Winter Camp Leaders’ Guide �General Information Check-In Procedure Troops are asked to arrive at Kia Kima between 2:00-4:00 PM on December 27th. Check-in will be simple as groups will be sent directly to their campsites. A leaders’ meeting will be held at 4:30 P.M. at the Administration Building. We encourage at least one leader and senior patrol leader from each unit to attend. All housekeeping items will be covered at this time such as the daily schedule, rules and regulations and emergency procedures. This will also be a time to correct any registration issues. December 27th 2:00-4:00 PM 4:30 PM 5:45 PM 6:00 PM 7:30 PM 9:00 PM Arrive at KKSR Leaders meeting at the Administration Building Flag Lowering Dinner Opening Show Evening Sessions December 28th and 29th 7:30 AM 7:45 AM 8:30 AM 11:30 AM 1:00 PM 4:00 PM 5:30 PM 5:45 PM 7:00 PM 8:00 PM 9:30 PM Flag Raising Breakfast Session I Lunch & Free Time Session II Free Time Flag Lowering Dinner Kia Kima Shuffle Evening Session Cracker Barrel December 30th 7:30 AM 8:00 AM Breakfast Check-Out Check-Out Remember to pick up your medical forms and advancement records at the administration building before you head back home. Have a safe trip! www.kiakima.com 2010 Winter Camp Leaders’ Guide �Winter Camp 2010 Provisional Youth Registration Name:__________________________________ Troop/Crew:____________ Address______________________________________________________________ City:______________________________ State:_____ Zip:______________ Phone:__________________________________________ Age:_________ email:________________________________________________________ Program Selection (Choose Preference by Session – 1st and 2nd choice) Payment Information Youth Fee: Extra Patches Fleece Vest Fleece Pullover Long Sleeve T-Shirt Long Sleeve T-Shirt Beanie - Stocking Cap Mail Form and Payment to: www.kiakima.com $85 = _______ $ 4 = _______ $30 = _______ Size = S M L XL XXL $35 = _______ Size = S M L XL XXL $16 = _______ Size = S M L XL $18 = _______ Size = XXL XXXL $12 = _______ Total= _______ Chickasaw Council, BSA 171 S. Hollywood St Memphis, TN 38112 2010 Winter Camp Leaders’ Guide � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document 7 Kia Kima Winter Camp Frequently Asked Questions What is Winter Camp? Winter Camp is a mini long-term camping experience. Participants will be able to work on advancement while enjoying the beauty of the Ozark Mountains in the winter. What about the food? Units will have the option of eating in the dining hall or cooking their own meals. Units that choose to cook their own meals will receive a discount in their registration price. Will I need to provide my own tent and bedding? Yes, paticipants must bring their own tents and bedding. All camp tents are stored for the winter. What time do we show up? Please plan on checking-in between 2:00 and 4:00 PM on December 27th. Will there be a trading post available? Yes, the trading post will be open for your convenience. Do I need a Physical for each participant? Yes, Parts A and C of the current Medical Form are required. If you have your physicals for summer camp, bring those. Please submit copies only. How do we register for Winter Camp? Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar. Will Showers be available for Winter Camp? We are happy to announce the heated East Shower House will be operable for Winter Camp. This facility has 5 individually stalled showers and toilets. www.kiakima.com 2010 Winter Camp Leaders’ Guide Winter Camp Merit Badge Schedule Online Registration Process 1. Visit www.chickasaw.org and click on the “Winter Camp” link under December 27th on the Council Calendar. 2. Click the “Register” button on the bottom right. 3. If you already have a doubleknot user id, you will be in the system. If not, you will need to register. You may register your entire unit from this portal. 4. Continue through the registration process. When you get to the payment page, you can pay with a credit card or mail in a check. Make sure you scroll to the bottom of the payment page and click “make a payment”. This will register you for this event. 5. You will receive an email confirmation of your registration initially and each time you update your registration. www.kiakima.com 2010 Winter Camp Leaders’ Guide Winter Camp Timeline and Checklist Troop and individual preorder merchandise forms are due online 11/23/10 Online merit badge registration is due by12/03/10 All payments are due by 12/15/09 11 day out meeting 12/16/10 at 6:30 PM at the Scout Service Center. This is the last chance to alter numbers for food or merit badge scheduling. After this date, online registration will go offline. Copies of Parts A and C of the current Medical Form are due at Check-In. www.kiakima.com Provisional Information Scouts in units that are not attending Winter Camp may come as provisional campers. The provisional unit will be hosted by staff and will stay in Site 13. A Provisional Camper Application is included in this packet. “About 10 Day Out” Meeting There will be an 11 day out meeting on Thursday, December 16th at 6:30 p.m. at the Dunavant Scout Service Center. This will be a chance for leaders to ask any unanswered questions and discuss any hot topics, as well as make any final schedule and attendance adjustments. 2010 Winter Camp Leaders’ Guide General Information Check-In Procedure Troops are asked to arrive at Kia Kima between 2:00-4:00 PM on December 27th. Check-in will be simple as groups will be sent directly to their campsites. A leaders’ meeting will be held at 4:30 P.M. at the Administration Building. We encourage at least one leader and senior patrol leader from each unit to attend. All housekeeping items will be covered at this time such as the daily schedule, rules and regulations and emergency procedures. This will also be a time to correct any registration issues. December 27th 2:00-4:00 PM Arrive at KKSR 4:30 PM Leaders meeting at the Administration Building 5:45 PM Flag Lowering 6:00 PM Dinner 7:30 PM Opening Show 9:00 PM Evening Sessions December 28th and 29th 7:30 AM Flag Raising 7:45 AM Breakfast 8:30 AM Session I 11:30 AM Lunch & Free Time 1:00 PM Session II 4:00 PM Free Time 5:30 PM Flag Lowering 5:45 PM Dinner 7:00 PM Kia Kima Shuffle 8:00 PM Evening Session 9:30 PM Cracker Barrel December 30th 7:30 AM Breakfast 8:00 AM Check-Out Check-Out Remember to pick up your medical forms and advancement records at the administration building before you head back home. Have a safe trip! www.kiakima.com 2010 Winter Camp Leaders’ Guide Winter Camp 2010 Provisional Youth Registration Name:__________________________________ Troop/Crew:____________ Address______________________________________________________________ City:______________________________ State:_____ Zip:______________ Phone:__________________________________________ Age:_________ email:________________________________________________________ Program Selection (Choose Preference by Session – 1st and 2nd choice) Payment Information Youth Fee: $85 = _______ Extra Patches $ 4 = _______ Fleece Vest $30 = _______ Size = S M L XL XXL Fleece Pullover $35 = _______ Size = S M L XL XXL Long Sleeve T-Shirt $16 = _______ Size = S M L XL Long Sleeve T-Shirt $18 = _______ Size = XXL XXXL Beanie - Stocking Cap $12 = _______ Total= _______ Mail Form and Payment to: Chickasaw Council, BSA 171 S. Hollywood St Memphis, TN 38112 www.kiakima.com 2010 Winter Camp Leaders’ Guide Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2010 Title A name given to the resource 2010 Kia Kima Winter Camp Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Andrew Schrack Leaders Guide Winter Camp https://www.kiakimamuseum.org/files/original/e93f94a946d12b368a48b277a539b35b.pdf 8a9aa955fc73e316a034c261599cc806 PDF Text Text �W elcome to Kia Kima Scout Reservation 2010. We have continued to strive to fulfill our obligation of offering an excellent program for your Scouts. The iceberg and mountain boarding were among the favorite free time activities that Scouts enjoyed. 2010 will continue with improvements to both facilities and program. Be sure to check out our revised Ozark Venture BaseProgram including our new touring kayak program, L.O.S.T. (Lake Ouchita Summer Trek). In order to prepare for your 2010 camping experience, please begin preparation now. This book along with the accompanying registration packet will be your key to an exciting and meaningful summer camp program. If you have questions, or cannot find answers here, feel free to contact us directly. Please help our Scouting program by making summer camp available to all boys in your unit. Camperships are available for those families that need financial assistance. On behalf of the Chickasaw Council and the 2010 Kia Kima Staff, we look forward to seeing you this summer! Yours in Scouting Jeremy Palazolo Reservation Director Kia Kima Scout Reservation �TAB LE of contents Camp Fees & Campsite Reservations 1 Summer Camp Fee Schedule Campsite Reservation Financial Assistance/Campership 1 2 2 Safety & Registration Procedures 3 Registration Procedures Camp Address 4 5 General Information 6 Check-in Mail & email Check-out 7 11 12 Program Information 13 What To Bring To Camp Merit Badge Information Trailblazers Ozark Venture Base Ozark Ultimate Trek High Ozark Mountain Expedition Lake Ouchita Summer Trek Mountain Man C.O.P.E Twilight Activities Extreme Twilight Add-A-Program 13 21 22 23 25 27 29 30 31 32 34 Order of the Arrow 36 Awards & Recognition 37 Honor & Merit Troop 39 Just for Leaders 40 Individual Checklist What Not To Bring To Camp Class Schedules Campsite Inspection Maps visit www.kiakima.com 42 42 43 44 & 45 46 47 & 48 2010 Leader’s Guide to Summer Camp �! Leader’s fees are due upon arrival at camp. Please note the chart below for prorated Leader’s Fees. PREPARING FOR CAMP T he physical facilities of the camp are awaiting the arrival of your troop. Kia Kima Scout Reservation is planning to operate for five weeks of summer camp. Having made your campsite reservation for 2010, you are on your way to a terrific visit at Kia Kima. The camp fee schedule can be found in the table on the bottom of the page. To prepare for this summer, it is necessary for units to make financial commitments to reserve space for each Scout attending. Units are required to make a payment of $40.00 per Scout by March 31. This will reserve space for these Scouts. Additional Scout campers may be added by sending their $40 deposit and form KKSR2 to the Scout Office. The $40.00 payment will be applied to the total camp fee.This deposit is nonrefundable but may be transferred to other Scouts re# of Scouts # of Leaders @ no charge placing the initial Scout for this event. The next payment of 2 5 $100 is due on May 14th. By using this registration process, 3 24 we can better determine the number of Scouts attending camp 4 32 from each unit, and allow camp staff to adjust their programs 5 40+ accordingly. Smaller units may be asked to share a campsite Free leader credits will be applied at Check-in. with another unit if the minimum size is not met. SUMMER CAMP FEE SCHEDULE Scouts from Chickasaw Council $205.00 Shotgun Shooting $30 per participant Scouts from other Councils $220.00 Golf $20 per participant Leader’s Fee $110.00 * Mountain Man Rendevous $30 per participant Please Note: Leader’s fees are prorated based on chart above. Whitewater Merit Badge $25 per participant *Ozark Ultimate Trek $50 per participant *COPE *Ozark Mountain Expedition School $20 per participant $50 per participant *Program fees in these programs apply to adult participants. visit www.kiakima.com 1 2010 Leader’s Guide to Summer Camp �CAMPSITE CAPACITIES CAMPSITE RESERVATION Camp Osage Units attending camp in 2010 may reserve a space for 2011 by placing a deposit on their site prior to leaving camp. Campsites available after August 1st, may be reserved on a first-come, first-served basis. Campsite deposits are refundable until January 1st. After that date, they are not refundable. Troops that withdraw their deposit by January 1st, will receive a deposit refund. Troops that make a reservation, but for some reason do not show, forfeit their $100 deposit. All summer camp correspondence and registration materials should be sent to the Scout Service Center until 5:00 PM on May 28th. Beginning May 31st, all camp correspondence should be sent directly to the camp. The camp office will be open from May 31st until July 15th. Summer camp administration will not be able to be reached at camp before or after these dates. Smaller units may be asked to share a campsite with another unit if the minimum size is not met. SCOUTS NEEDING FINANCIAL ASSISTANCE 1 Bobwhite 18 2 Copperhead 16 3 White Horse 16 4 Broken Bow 40 5 Whispering Rapids 20 6 Turkey Run 16 7 Fox Fire 14 8 Cedar Rock 20 9 Running Deer 44 10 Crazy Wolf 18 11 Talking Turtle 24 12 Yellow Dog 24 13 Dancing Bear 40 14 Tall Pines 38 15 Eagle’s Nest 30 . Cherokee Camperships are available to help Scouts who need financial assistance. The unit leader must make a request in writing by filling out a campership request for Kia Kima. All guidelines for campership applications can be found on the reverse side of the application. The deadline for camperships is April 1st. The amount of the Campership will be based upon family income. The boy’s family, troop, and chartered organization should pool their resources first, with a campership request to meet the balance. Each unit receiving a campership will receive a credit voucher that is redeemable at the Office or at Camp. It is necessary to have the voucher on hand in order to receive credit. 2010 Leader’s Guide to Summer Camp Capacity Capacity 1 Ghost Drum 18 2 Big Foot 24 3 Whipporhwhill 2 18 4 Dry Bones 36 5 Arrowhead 16 6 Hoot Owl 18 7 Rocky Top 14 8 Flintstone 30 9 Long Knife 16 10 Blackjack 40 visit www.kiakima.com �SAFETY & REGISTRATION A ll Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. The Boy Scouts of America require a Medical Form for all Scouts and leaders. The examination must be performed by a licensed health care provider--physician (MD, DO), nurse practitioner or physician’s assistant. These forms are available through the Scout Service Center or at www.kiakima.com. Please use the most current versions of this form. Contact your District Executive if you have any questions. Each Scout and leader will have a health re-check after his arrival, and the troop’s medical forms will be kept on file with the camp’s health officer. They will be returned to the unit leader at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Class 1 Medical Form) is required. Please make arrangements for physical examinations to be completed before arrival at summer camp. Any Scout or leader who does not have a completed health form – including examination – will be restricted from all camp activities until proper examination has been given. REQUIRED MEDICAL FORMS ! The Boy Scouts of America require that Parts A, B, and C of the “Annual Health and Medical Record” be completed before attending camp. All Scouts and leaders are required to have a physical examination before camp and complete the appropriate medical form. Scouts & leaders must have a Parts A, B, and C completed of the “Annual Health and Medical Record” Forms are available at www.kiakima.com visit www.kiakima.com 3 2010 Leader’s Guide to Summer Camp �IN CASE OF AN EMERGENCY A qualified individual is on duty in the Health Lodge 24 hours a day. In the unlikely event of serious illness or injury to a Scout, he will be taken to a nearby hospital. The Health Lodge is available to store and administer prescription medicines as directed by the Scout’s personal physician and parents. No prescription medication will be paid for by the camp or the Chickasaw Council. Normal insurance filing procedures will apply. Camp Emergency procedures will be covered at the opening leaders’ meeting. REGISTRATION Our goal is to make the registration process as painless as possible. The Registration Packet that accompanies this guide contains all the required forms and detailed instructions for completing each step. Lead- ers will note that the registration process is divided into 5 major steps. For your convenience, the forms required for each step have a corresponding number and are available at www.kiakima.com. If, after reviewing the leaders guide to summer camp, you still have questions, additional help can be found at the camp website, www.KiaKima.com. This site contains additional registration tips and last minute updates regarding summer camp. 1 1 ! Registration forms are available in the registration packet at www.kiakima.com and the forms required for each step have a corresponding number.. CAMP APPLICATION This is the first step of the registration process. Submit the Camp application (KKSR 1) with your campsite preference. Also include the estimated number of boys you plan to bring. Submit this form, along with a $100 deposit, to the Scout Service Center any time after August 1st. Keep in mind; some campsites may already be reserved. ! Please ensure that all registration forms are filled out completely! 2010 Leader’s Guide to Summer Camp 4 visit www.kiakima.com �you to camp. Do not mail these forms: have them ready at check-in. Also, when you check in at the The second step of the registration Administration Building, we will update schedules, process is a Unit Count that indicates the number of settle any remaining balances and complete any reScouts from your unit attending camp. Complete the maining paperwork. Unit Count Form (KKSR 2) and return it to the Scout Service Center no later than March 31st. This form should be submitted with a $40 deposit per Scout. This fee is transferable but not refundable. Upon submitting this form, your unit will be emailed a ONFIRMATION HANGES username and password to log into our online regisWhen registering online for classes, please save tration system. Registration for classes is on a firstyour confirmation. If a schedule change takes place, come, first-served basis, so register early. Form KKSR you will be notified from our administrative staff prior 2, Part B is included for your convenience if you are to your arrival at camp. unable to access the online system. For your convenience there are computer terminals available at the Scout Office. If you would like assistance with the online system or the means to regREGISTRATION FORM ister via computer, visit the Scout Service Center. This is the third summer camp pay- Please ensure that all adults and youth are enment. Please submit the Registration Form (KKSR tered in the registration system. 3) and return them with $100 per Scout by May 14th. Please submit t-shirt sizes for adults and youth registered. T-Shirt orders may be submitted online or by written form. Please submit either one or the other but not both. UNIT COUNT FORM 2 C &C 3 CORRESPONDENCE 4 All summer camp correspondence and registration materials should be sent to the Scout Service Center until May 31st. After May 31st, the summer camp operation will be moved to the camp facility so all correspondence should be sent directly SUMMER CAMP to camp. In order to ADDRESSES assure that your paperBefore May 31st work arrives at the Chickasaw Council, BSA proper location, please 171 South Hollywood follow this step. The Memphis, Tennessee 38112 (901) 327-4193 addresses for both loFax: (901) 327-2010 cations are listed in the table on this page. After May 31st FINAL FINANCIAL FORM The final payment includes the balance of the camp fee, leaders fees, and special program fees. This may be paid at check-in after arriving at camp on Sunday, or you may send it before you arrive. Complete the Final Financial Form (KKSR4) and send it to the camp address. This form is a summary of all financial transactions and should be the last payment in the registration process. Do not send this form, payment, or any registration materials less than two weeks prior to your arrival at camp. 5 CHECK - IN Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 (870) 257-4935 Fax: (870) 257-4714 email: director@kiakima.com The registration process is completed when you check in on Sunday after arriving at Camp. If you conducted your swim checks prior to camp, bring the optional Swim Check Form (KKSR 5) with visit www.kiakima.com 5 2010 Leader’s Guide to Summer Camp �! It is recommended that each unit bring insect and tick repellent. Certain brands containing Permethrin or DEET will provide adequate tick protection. GENERAL INFORMATION K ia Kima is known for providing a quality program, but often times the accommodations are what make a week at summer camp comfortable and enjoyable. While we are not a five-star hotel, we strive to make each troop’s visit an enjoyable one. week. Unit vehicles will be permitted into campsites during check-in and check-out, for the purpose of loading and unloading. While driving in camp, please observe our speed limit of 7 miles per hour. DANGEROUS WILDLIFE Kia Kima is a Wilderness setting. While visiting the out-of-doors, it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. We will list a few tips to keep you comfortable at camp. TRANSPORTATION & PARKING Each unit is responsible for the safe transportation of its members to and from camp. Make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer – whether it is covered or uncovered— is against national BSA policy. Units visiting Kia Kima from other councils are responsible for obtaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is next to the Administration Building. Vehicles are not to be parked in the campsite during the week. Units are encouraged to leave a trailer in the campsite in order to store gear. A locking box is recommended to provide a place to secure and safeguard gear. To keep traffic in camp to a minimum, only camp vehicles will be allowed into camp during the 2010 Leader’s Guide to Summer Camp A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily (tick bites treated within 12 hours rarely have any long-term effects. 6 visit www.kiakima.com �CHECK-IN Units should plan to arrive at camp beginning at 1:00 PM and no later than 3:00 PM on Sunday. Please check in at the Camp Osage Administration Building. The camp is closed between noon on Saturday and noon on Sunday and there will be no one available to handle early arrivals. Upon arrival, your unit will be greeted by a member of the camp administrative staff. The unit leader should have the unit’s medical forms and a written explanation for any boy who needs special medical treatment. A troop guide will be assigned to the unit through the check-in process. The guide and the unit leader will take the troop to the Health Check area. The leader will bring the medical forms and, if swim checks were completed prior to camp, the Swim Check Form (KKSR 5). Everyone — youth and adult — must have a current health form. The recheck is to make sure no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health re-check will be going on at the same time the unit leader is registering, so it is encouraged that all Scouts arrive in camp at the same time. Make sure an assistant leader has the medical forms during this time to eliminate confusion at med-checks. The guide will take the unit to its campsite. All personal and unit equipment will be unloaded and vehicles returned to their parking areas. The troop guide will then take inventory of all equipment in the campsite if applicable. If any equipment is missing or damaged the troop guide will note it and report it. The unit leaders with the troop guides should check each tent for damage. Any damage found at the end of the week visit www.kiakima.com will be assessed to the troop. Tears in tents will be assessed a fee of $15 per inch. Multiple tears or tears over three inches are considered un-repairable and may result in the troop replacing the damaged tent. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to arriving at camp will then change into their swim trunks and head to the waterfront for their swim test. All persons who will use the swimming area, boating area, or river must have a swim check. No Exceptions! ! ! Plan to arrive between 1:00 PM and 3:00 PM on Sunday CHECK-IN AT A GLANCE Schedule 1:00-3:00 PM 5:45 6:00 8:30 Arrive at Camp First Assembly Dinner Campfire Step-by-Step 1. Paperwork - the unit leader and assistant report to the Administration Building with all the troop’s reg- i s t r a t i o n forms, money, and medical forms. Here you will meet your Troop Guide who will guide you through the check-in procedure. 2. Health Recheck - Your troop guide and assistant leader will take the rest of the troop to the Health Check area while the unit leader finishes the paperwork. 3. Unit Photographs - Upon Arrival, the unit has the opportunity to have a picture taken for free. Additional photos may be purchased for $5 each. 4. Campsite - Your Troop Guide will take you to your campsite where you can unload gear and prepare for the camp tour. 5. Camp Tour - There are two required stops on the tour, the Aquatics Area (for swim checks and safety procedures) and the Dining Hall or Commissary. 6. Supper - Scouts & leaders wear Class A uniforms. 7. Leaders’ Meeting - The unit leader and Senior Patrol Leader need to attend the Leaders’ Meeting. 8. Campfire - Your unit gets to meet the Kia Kima staff at the Opening Campfire. Everyone in Class A uniform. 7 2010 Leader’s Guide to Summer Camp �EXPRESS CHECK-IN The administrative staff will designate an express check-in location for those units that have correctly completed all paperwork prior to camp. Units with proper paperwork will be able to utilize this service. Correct paperwork includes the following: 1. Summer Camp Application submitted and reservation confirmed 2. $35 per boy deposit submitted with the proper form (KKSR 2) 3. Online registration completed and includes adults attending 4. $100 per boy deposit and T-shirt pre-order form is submitted with KKSR 3 or online. When submitting T-shirt orders, please do so online or on the written form -- not both. VESPERS & CHAPEL Vespers is a short fellowship service held on Wednesday evenings. Vespers is held at the chapel and everyone is encouraged to attend. Members of the staff will conduct vespers, with assistance of visiting clergy. Scouts and units may volunteer to assist with or run vespers during the week. Scouts who are working on their religious awards are especially encouraged to do so. UNIT PHOTOGRAPHS Units will have an opportunity to have a group picture made during their check-in process. Each unit that chooses to participate will receive one complimentary 8X10 group photo of their unit. Additional photos will be available at $5.00 each. This option is only available on Sunday as it takes time to get the photos processed and back to your unit by the end of the week. Please be prepared with either Class A or Class B uniforms for your check-in photo. FLAG CEREMONIES The camp will assemble for the flag ceremonies in the morning and evening. Scouts and leaders are expected to attend the evening flag ceremony in full Class A uniform. Troops are asked to assist with flag ceremonies and blessing the meals. COMMISSIONER SERVICE After your troop guide finishes helping you check in, you probably won’t see them in your campsite again until you check out on Saturday morning. That’s okay, because we have staff members with the full time job of taking care of your needs during the week. The staff member is your Commissioner. The commissioner staff will stop by your campsite each morning to visit with leaders in the site. They will make sure you have all the supplies you need. If there is something broken or missing in your site, they will see that it is taken care of. 2010 Leader’s Guide to Summer Camp 8 visit www.kiakima.com �! Units should have at least one leader present at each leaders’ meeting. LEADERS’ MEETINGS A meeting of all Leaders and Senior Patrol Leaders will be held after the evening meal on Sunday. At this meeting members of the camp staff will give an overview of camp policies, procedures, and special program activities that will be offered during the week. Also, this is an opportunity to have questions answered about your troop’s week at camp. In addition, a brief Leaders’ Meeting will be held each morning after breakfast. At this meeting, unit leaders will get the opportunity to ask questions, get any updates on special events going on in camp, and the daily newsletter will be distributed. TRADING POST Kia Kima operates two modern and efficient Trading Posts. Our Trading Posts stock many items that are related to the Scout’s merit badges. In addition to crafts, the Trading Post also stocks concession items. Some of the items stocked are: Camp Ball Caps, Writing Paper, Craft Kits, Pocket Knives, Postcards, Slush Puppies, Pizza, Ice Cream, Folding Chairs, Batteries, and Camp Patches. Most Scouts will spend on the average of $40-$60 in the trading post. This will generally pay for merit badge materials and a few snacks throughout the week. Please budget accordingly! Kia Kima has no ATM, so please be sure your Scouts bring enough cash. VISITORS LEADERSHIP IN CAMP ! Leader’s Fees are due upon arrival at camp. All units are required to have at least two adult leaders in camp at all times. This policy is required by the Boy Scouts of America. All leaders must be registered members of the Boy Scouts and meet membership qualifications. The unit leader must be at least 21 years of age and any additional leadership must be 18 or older. Leader’s fees are $110 per week. This covers the cost of their food at camp. As an added incentive, you will receive two leaders free if you bring a minimum of 5 boys. Free leader credits will be applied at check-in so keep this in mind as you calculate your camp fees.The following table is used when calculating leaders fees: # of Scouts 5 24 32 40+ # of Leaders @ no charge 2 3 4 5 Free leader credits will be applied at Check-in. visit www.kiakima.com 9 Visitor’s night at camp is Friday evening. At this time, parents will have the opportunity to eat with their sons in the dining hall and attend the closing campfire. Visitors should not plan to arrive before 5:00 PM, as Scouts will be involved in merit badge sessions. The Campfire will conclude around 9:30 PM so visitors should plan to leave shortly thereafter so Scouts and Leaders can get a good night’s sleep. The Program Director will be asking for a head count of the amount of visitors at the Friday Leaders’ meeting. This will give us an estimate of the amount of food to prepare. The cost of the Friday evening meal is $5.00 for adults, and $3.00 for children under the age of 12. Kids under age six eat free. Visitors may purchase meal tickets from the Program Office as they enter camp. All visitors must possess a visitor’s wristband in order to eat. Visitors at any time other than Friday should make prior arrangements with the Camp Director. There are no facilities at Kia Kima to allow visitors to stay overnight. 2010 Leader’s Guide to Summer Camp �CAMP OSAGE Since 1964, Camp Osage (originally the main camp) has been welcoming Scouts to the banks of the South Fork River. Camp Osage is the larger of the camps at Kia Kima Scout Reservation with 15 unique campsites to choose from. At Camp Osage, a troop will find traditional, though exceptional, camp programs including nature, ecology, athletics, Life to Eagle, scoutcraft, handicraft, shooting sports, the trailblazer 1st year program, and aquatics. All aquatic activities, including swimming and boating, are held at the Osage beach on the South Fork River. ! Each troop provides a waiter for each table to clean up after meals. CAMP CHEROKEE Camp Cherokee was established in 1965 as an “outpost camp”. Though creature comforts do exist at Cherokee, troops still enjoy the “rustic” setting and “village like” atmosphere. Camp Cherokee has programs similar to that of Osage with a major difference being food service. Scouts and leaders alike enjoy preparing their own meals in their campsite according to their own tastes. Scouts pick up pre-packaged food from our commissary and cook it in accordance to our menu preparation book. This book is provided to units prior to camp so additional spices and secret ingredients can be procured prior to arrival. The Aquatics program at Camp Cherokee provides Scouts an opportunity to experience the thrills of small boat sailing, lifesaving, motorboating, canoeing, swimming and BSA Lifeguard. FOOD SERVICE -CAMP OSAGE Scouts attending Camp Osage eat in the camp’s dining hall. Meals are provided in a modified cafeteria-style fashion. A well-balanced menu has been designed to please both youth and adults. Troops eat together. Each troop provides a waiter for each table to clean up after meals. The waiter system will be explained at camp but should be rotated daily. Visitors desiring to eat in the dining hall should make arrangements in advance. Visitors should plan to eat with their troops at the assigned times. Visitor meal fees are $8.00 for adults and $3.00 for children ages 6-12. Children under 6 eat free. 2010 Leader’s Guide to Summer Camp 10 visit www.kiakima.com �! The camp administration building is a “hot spot” for high-speed wireless internet. WIRELESS INTERNET The camp administration building is a “hot spot” for high-speed wireless internet. A signal is generally available within 100 yards of the building for those leaders wishing to take advantage of this service. We are currently working to expand our wireless internet service to additional areas of camp. A bank of computers is located in the administration building for use of the leaders. MAIL FACILITIES FOR THE PHYSICALLY CHALLENGED Site #13, Dancing Bear, is a barrier free site at Camp Osage. It will accommodate up to 40 physically challenged Scouts and adult leaders. It is conveniently located near the Central Shower House. Units with special-needs Scouts are given priority in reserving this site. NOTE-Other units may reserve the site but may be relocated without notice if a need arises. All outgoing mail may be placed in the mailbox inside the Administration Building. Mail will be taken to the Post Office in town daily. Incoming mail will be available only to unit leaders after 1:30 PM. All mail sent to Kia Kima should follow the format outlined in the table on the right side of this page. Parents are encouraged to write their sons while they are at camp. Please remember the mail takes time. Letters mailed after Wednesday will not arrive in time. All mail received after the troop has checked out will be returned to the sender. NOTE: Due to the high volume of campers, we are no longer able to support the camper email program. Please use the US Postal Service or private email accounts. visit www.kiakima.com ! Kia Kima Scout Reservation Troop # and Scout’s Name 629 Kia Kima Trail Hardy, Arkansas 72542 11 2010 Leader’s Guide to Summer Camp �CHECK-OUT The check out procedure will begin on Saturday, and should be completed before 10:30A.M. Any unit with special check-out considerations should make plans through their Camp Commissioner. After breakfast the unit will return — with the troop guide — to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The troop guide and unit leader will conduct another inventory to make sure that no equipment has been damaged or misplaced. The troop guide will also inspect the site to ensure that it is clean. CHECK-OUT AT A GLANCE Schedule 7:00 Reveille 7:10 Waiter’s Call 7:20 Assembly 7:30 Breakfast After Return to campsite and prepare for departure Step-by-Step: 1. Pick up merit badge paperwork from breakfast, go through each item thoroughly before leaving camp. It is very difficult to verify merit badge completion once you leave camp. It is nearly impossible to correct dirscrepancies once camp is over. 2. Campsite - Return to your campsite with your Troop Guide. Pack up your gear and clean the site one last time. 3. Trash - Bag up all trash and take it to the camp dumpster. 4 . Quartermaster - Return any camp equipment you may have used to the Quartermaster and stop by the Trading Post to pick up last minute items. 5. Administration Building - Before leaving camp, stop at the Administration building to take care of any last minute paperwork, settle any debts, turn in evaluation forms, and check-out of camp. ! Please plan your checkout no later than 10:00 AM. Staff must prepare campsites for Sunday Checkin. 2010 Leader’s Guide to Summer Camp 12 visit www.kiakima.com �MERIT BADGE PROGRAMS M ost merit badges can be completed at camp; however, because of time requirements, special projects, or other considerations, some merit badges require prerequisites or special skill levels. Merit Badges are listed by program area with a short description of each badge including any requirements that may or must be completed at home, and the prerequisites (if any) for the badge. There are also a few helpful tips on what to bring. Please note that some badges are taught at only one of the two camps. They are noted with the appropriate icon. We are constantly looking for skilled instructors of merit badges. If any unit leader possesses a skill that he would like to teach at camp, feel free to call us. We can put you on the schedule for that week! Please note that each camp offers programs independently of the other. Some badges offered at Cherokee are not offered at Osage. KEY TO PROGRAM ICONS The following icons are used in the Program Information section to help you easily identify which sessions are most appropriate for which Scouts. Be sure to read the program description for details about that particular program. One hour session Two hour session Three hour session All day program Recommended for all Scouts Recommended for younger Scouts Recommended for older Scouts visit www.kiakima.com Merit Badge required for Eagle Written material required Program fee or material cost Indicates requirements that must be completed at home; they cannot be completed at camp Indicates requirements that may be completed before coming to camp to allow more time for additional activities Indicates a prerequisite for this program 13 Taught in conjunction with another Merit Badge Camp Cherokee Camp Osage Both Camps 2010 Leader’s Guide to Summer Camp �AQUATICS AREA Swimming This badge is required for Eagle (with alternates), and is required to take any other Aquatics merit badge. It is a good entrylevel Aquatics merit badge. Bring long pants, a long-sleeved button down shirt, and shoes that can get wet. This merit badge should not be considered for nonMile Swim swimmers or beginners. Scouts should know how to swim well before taking this badge. It is highly recommended that CPR instruction (requirement 2) be com- This is not a merit badge, but allows Scouts to earn the Mile Swim badge. Scouts are required to swim an increasing amount pleted prior to camp. each day during practice building up to a mile. The Mile Swim BSA Lifeguard generally takes place on Saturday morning. This is a rigorous program that certifies a Scout to be a Lifeguard. Scouts are required to spend all of their time in the Aquatics area. Physical strength, stamina, and a great deal of written work are required. Bring long pants, a long-sleeved buttoned down shirt along with shoes that can get wet. This program is recommended only for older Scouts and strong swimmers. It is highly-recommended that the CPR instruction be completed prior to camp. Bring a copy of your current CPR card to assist in completing the paper work. Adults are welcome to participate in the BSA Lifeguard program. Lifesaving This badge is required for Eagle (with alternate), and is a two-hour session. It is a challenging merit badge that requires physical strength and stamina. Bring long pants, long-sleeved button down shirt, and shoes that can get wet. It is recommended that CPR Instruction (requirement 13b) be completed prior to camp. 2010 Leader’s Guide to Summer Camp Rowing This is a one-hour session. Physical strength and stamina required. The skills are more difficult to master than in Canoeing. It is highly recommended that CPR instruction (requirement 2) be completed prior to camp. Canoeing This is a two-hour session. Good physical strength and stamina required. This is a good merit badge to introduce boating; it is more fun and less difficult than rowing. It is recommended that the CPR instruction (requirement 2) be completed before camp. Swimming Instruction This session is for Scouts in the Non-Swimmer and Beginner ability groups. The instruction will work to improve their swimming skills and aim toward advancing to the next ability group. The beginner’s test completes requirement 7 for Second Class, and the Swimmer’s test completes requirement 9 for First Class. 14 visit www.kiakima.com �Motorboating This is a one hour merit badge. Scouts will learn the proper technique for operating a motor boat, dropping anchors, fueling and much more. Recommended for 2nd year campers. It is recommended that the CPR instruction (requirement 1b) be completed before camp. Small Boat Sailing Wood Carving This badge will teach Scouts the skills necessary to rig sails and launch a sailing vessel. Scouts will learn knots This merit badge is not recommended for first-year and other skills needed to safely sail. It is recommended Scouts. There is a small cost for materials. Knives that the CPR instruction (requirement 1b) be completed before are available for Scouts to use or Scouts may use their camp. personal carving knives. Personal knives should be sharp and pocket knives are highly discouraged. Basketry Each Scout will learn to weave his own basket and make one that he can take home. This is an excellent merit badge for young Scouts. There is a small cost for basket materials. Textiles Scouts will learn the process for making cloth and the differences in types of fiber samples. Jobs in the textile industry are also discussed. This merit badge is excellent for younger Scouts. HANDICRAFTS AREA Art Sculpture Scouts in this session should have some drawing or artistic experience. There is a lot of freedom in choosing medium and subjects for artwork. Art requirement 4 must be completed before coming to camp. Art will be combined with Sculpture Merit Badge. visit www.kiakima.com 15 Scouts will learn basic sculpting and molding techniques through the use of clay and plaster. There will be a small fee for materials. This is taught in conjunction with Art Merit Badge. 2010 Leader’s Guide to Summer Camp �Leatherwork Fish & Wildlife Management There is some written material for this badge This is another good badge for young Scouts. There is a small and a conservation project is also required. cost for materials. Requirement 3 may be done before coming Scouts should bring old shoes to wear in the to camp. creek. Indian Lore Chemistry This badge is recommended for all Scouts. There is a small cost for materials. This merit badge will involve the study of various American Indian tribes. Requirement 1 may be completed before coming to camp. This session explores the chemical aspects of the environment through laboratory work and interactive discussions. Because of the nature of this merit badge, it is recommended for older Scouts. This merit badge will be limited to the first twelve Scouts. Fly Fishing/Fishing ECO-CON AREA Soil & Water Conservation Scouts will be instructed in the use of a rod and reel and a fly rod. Scouts will also get Learning to conserve the world’s most natural resource the opportunity to tie their own flies and lures. is critical to the survival of the human race. Scouts taking this These two badges will be taught in conjuncmerit badge will learn about the importance water plays on our tion with each other. environment. They will also do an in depth study on the Nature conservation of soil and how soil plays an important role in environmental protection. This is an excellent introductory merit badge to the Nature area. It requires some hiking, and observation. This badge requires drawings and night observation (frog hunt). Environmental Science Scouts must keep a reptile or amphibian for at least one month to complete this badge. This (requirement 8) must be done outside of camp. This merit badge is not recThis badge is required for Eagle ommended for Scouts and is a two-hour session. It who are very afraid of requires daily hikes, field notes, snakes, although the and experiments. There is a instruction may lessen great deal of written material, these fears. but some of it (Requirements 1 and 4) can be completed before coming to camp. Younger Scouts are discouraged from taking this badge. Reptile & Amphibian Study 2010 Leader’s Guide to Summer Camp 16 visit www.kiakima.com �Forestry more than two of these badges at a time. Most of the badges require prior preparation or bringing materials from home. All of these sesA leaf collection and a report on the field trip are required. sions require written material. Scouts need to Scouts need a notebook and adhesive tape for mounting the bring a standard notebook, pencil, and pen. leaf collection, or complete it before coming to camp. (Requirement 1) Communications/Public Speaking Geology This is a 2-hour badge and is Eagle required. Scouts will learn basic communication skills This badge teaches how rock and mineral formations are cre- needed in today’s society. As an added boated. Scouts will also learn about fossils, faults, soil and stream nus, Public Speaking will be taught in erosion. conjuntion. Communications requirements 5, 7 and 8 may be completed before camp. Space Exploration Scouts have the opportunity to construct, launch and recover a model rocket. There is a small cost for the rocket kits. A couple of drawings are required which involve some creativity. These (Requirements 2 and 5b) may be done before coming to camp. Weather Citizenship in the World Scouts will build a weather instrument and use it to track the weather during the week. This badge covers a lot of material. An interest or background in weather is helpful. Requirements This is a 1-hour badge and is Eagle required. 8, and 9 may be completed before coming to camp. Scouts will learn about diplomacy, international trade, and foreign relations. Citizenship in the Nation LIFE TO EAGLE The Life to Eagle is an intensive program focused on some of the most difficult Eagle required merit badges. Scouts may complete as many requirements as is feasible over the course of the week. However, some requirements will need to be completed at home. As these Eagle required badges are quite involved, it would not be advisable for Scouts to take visit www.kiakima.com 17 This is an Eagle required badge. Scouts will learn about the U.S. Constitution and Bill of Rights. Scouts will also have the opportunity to contact their senator to share personal views on an issue. Requirement #3 may be completed prior to camp 2010 Leader’s Guide to Summer Camp �SCOUTCRAFT Camping This badge requires an overnight camping trip. Scouts should bring appropriate camping equipment (backpack, sleeping bag, etc.) In addition, Scouts must bring a personal or unit tent from home suitable for backpacking, and know how to set it up. Requirements 4b, 5c,7, 8d and 9 may be done before or after coming to camp. Pioneering Fire Safety This merit badge requires that you complete a pioneering project. Scouts should be familiar with knots, lashings, and splices. Requirement 2a outlines pre-requisites. This merit badge is recommended for all Scouts. Orienteering They will learn about fire prevention in the home and create a protection plan for their family. This is an informative badge with lots of hands on, and may include a visit to a local fire station. Lost in the woods? No problem. This badge teaches you Requirement 11 may be done prior to camp. how to use a map and compass. Scouts will have an indepth look at topographical maps as well as GPS systems. First Aid This badge covers a great deal of written material, and there are skills to master. Familiarity with knots is extremely important. This badge is recommended for older Scouts. It is highly recommended that CPR instruction and requirements 1, 2d, 3c, and 7 be completed prior to camp. Wilderness Survival This merit badge requires an overnight camping trip. Requirement 5 requires putting together a personal survival kit. This may be done before coming to camp. Scouts should bring these materials to camp. 2010 Leader’s Guide to Summer Camp 18 visit www.kiakima.com �SHOOTING SPORTS Each Scout taking Rifle Shooting should have a distance of at least 13 inches between the tip of his thumb and the top of his arm. Rifle Shooting Archery Shooting experience is highly recommended, and this merit badge requires a lot of time to qualify. Scouts should be at least 13 years of age or second year campers and have the strength and size to manage a 10-pound target rifle. As a means of determining this, the Scout should have a distance of at least 13 inches between the tip of his thumb and the top of his upper arm as shown above. Each session is limited to 16 Scouts. Shooting experience is highly recommended, and this merit badge requires a lot of time to qualify. It is a good idea to plan to be free the hour after their session to allow for extra qualifying time. Each session is limited to 16 Scouts. Scouts must be at least second year campers. Shotgun Shooting This program will teach Scouts the basics of handling and shooting a shotgun as well as safety precautions for firearms. They will have the chance to shoot both skeet and trap as well as practice to sharpen their skills. Scouts must be at least 14 years of age to take this merit badge. visit www.kiakima.com 19 2010 Leader’s Guide to Summer Camp �SPORTS AREA Golf In this program you will learn all about this challenging sport, including USGA rules, golf etiquette, history, proper grip, stance and swing. You will practice your swing and shots on the driving range. You will play a round of golf on a beautiful Cherokee Village golf course. A local golf instructor will give personal instruction and coaching. Participants can complete MOST of the requirements for Golf merit badge. You can bring your own clubs or use ours! Whitewater Athletics Experience the thrills of running class II whitewater in a kayak. Scouts will learn the essentials of whitewater kayaking on the South Fork River. The highlight of the week will be a Thursday trip to the Spring River. This class is limited to 6 participants. Participants must be at least 13 years at of age and pass the BSA swimmers test. In this merit badge you will learn about sports training, officiating and all aspects of sportsmanship. This badge requires a considerable amount of physical exertion. Scouts will need to complete a battery of jumps, swims, pull-ups, push-ups, basketball throws, etc. Personal Fitness This required badge will give Scouts the opportunity to develop a fitness plan that they must maintain for 12 weeks. Scouts will also learn about different diseases related to lack of fitness and nutrition and learn different methods to help prevent them. Some requirements may conflict with certain religious views. Please review the requirements of this badge before enrolling. 2010 Leader’s Guide to Summer Camp 20 visit www.kiakima.com �TRAILBLAZERS ! If there is something that we don’t offer, suggest it and we will try our best to find the supplies and offer it , if not the next night the next year. T he Trailblazer program is a three-hour program designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. • The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. Each Scout will receive credit for the rank advancement requirements that he completes at camp. • How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. Requirements that they may accomplish at camp include: Tenderfoot-4a, 4b, 5, 6, 7, 9, 11, 12a, 12b; • Second Class-1a, 2, 3c, 3d, 3e, 3f, 6, 7a, 7b, 7c, 8a, 8b, 8c; First Class-1, 6, 7a, 7b, 8a, 8b, 8c Twilight Activities: • Open Scoutcraft - (Tuesday and Wednesday 7:30-8:30) – the Scoutcraft and Trailblazer staff will open up the Scoutcraft area for anyone who • wants to come back and complete something they missed during a class, or have fun doing something we did in class over again ( i.e. chop wood, build fires lashings etc.). Scouts can also take advantage of this time to finish some requirements that aren’t offered in the Trailblazer program. This is open to all visit www.kiakima.com 21 Scouts! So everyone is welcome to come down and have fun! Compass Course- The Trailblazer staff will have a 1 mile compass course prepared so that Scouts can complete First Class Requirement 2. Scout leaders will be given the key and are encouraged to assist Scouts with this requirement. This requirement must be completed during a Scout’s free time. Camp Gadget- Pioneering spars and rope will be made available during Open Scoutcraft so any Scout can come into Scoutcraft and finish First Class requirement 7c. Scouts may also build a project in their campsite under their Scoutmaster’s guidance. Water Rescue- Second Class requirement 7b and First Class requirement 9c (demonstrate line rescue) will be offered Monday evening at the waterfront. All Scouts needing this requirement are invited to participate and get signed off whether they are in Trailblazers or not. Scouts must be able to pass the BSA Beginner Swim Test. Civic Leader – We will invite local civic leaders to camp to fulfill Requirement 5 of the First Class rank. More details will be announced at camp when local leaders can verify their schedules. 2010 Leader’s Guide to Summer Camp �High Adventure T and O.U.T programs will be housed at a separate base camp location from their Scouting unit. Participants may be co-ed, as long as all participants are registered members of a Boy Scout Troop or Venturing Crew. If a Venturing Crew brings female members, a female adult leader must participate. Ozark Venture Base programs will provide food, cooking gear, and other group equipment. Please explore this next section of the leaders’ guide as it lists details regarding each program. Participants are responsible for all personal gear, including tents. (Detailed gear lists are available on the following pages for those participating in the O.V.B. programs). he need to keep older Scouts coming back to summer camp has long been recognized and the Ozark Adventure Base (OVB) has been designed to meet that need. Whether you are in an older Boy Scout Troop Patrol or a co-ed Venture Crew, the Ozark Venture Base has something that meets your needs. Scouts participating in the OVB programs must be at least 13 years of age and have achieved the rank of First Class by January 1st. Preregistration for these programs is mandatory. OVB programs include: Mountain Man, Ozark Ultimate Trek(O.U.T.), COPE, High Ozark Mountain Expedition (H.O.M.E.) and Lake Ouchita Summer Trek (L.O.S.T.). All participants in the L.O.S.T. 2010 Leader’s Guide to Summer Camp 22 visit www.kiakima.com �OZARK ULTIMATE TREK O.U.T. O U.T. is the perfect combination of thrills and challenges from rock climbing,GPS navigation, hiking, and mountain biking, to caving, white water kayaking, and swift water rescue. Each crew that participates will go through 1-2 days of each program depending on the time frame. Scouts will have an opportunity to visit many of the back areas of the Syllamo Wilderness area. Crews will spend an entire day riding and learning about proper mountain biking techniques. The Syllamo Bike trail offers Scouts the opportunity to bike over 30 miles of trails with varying degrees of difficulty. Scouts participating in this program are encouraged to bring their own mountain bikes. Kia Kima does have a supply of mountain bikes for those Scouts that do not own one or are not able to transport it to camp. After you drop your bikes at a designated location, you will pick up your packs for an 8 mile backpacking trek. While on the trail you will learn all the skills necessary to hike in the wilderness and “leave no trace”. Many campers have described the Syllamore Mountain area as resembling a “Mini Philmont”. With its high ridges and breathtaking views, its sure to make for an inspiring trek. When you get tired of hiking all day, prepare to get wet. After a little instruction, you will be ready to head for the Spring River. Don’t worry, you’re not going there just to sight see. You will paddle the Class II white water in a kayak. Our instructors will teach you the ins and outs of manning your own your own whitewater kayak. While on A FEW HELPFUL TIPS OF WHAT TO BRING ON YOUR O.U.T. ADVENTURE....... „ „ „ „ „ „ „ „ Backpack suitable for a 10-mile hike Backpack tent (1/2 for the total amount of individuals going per troop) Sleeping Bag 2 Water bottles or hydration bag Long pants Hiking boots Insect repellent (containing DEET or Permethrin) Individual mess kit or frisbee w/knife, fork & spoon visit www.kiakima.com 23 „ „ „ „ „ „ Flashlight or other portable lighting source Sunscreen Water shoes, aqua socks or old sneakers If you have a backpack stove (bring it-though not required) Raincoat or poncho Hat or cap 2010 Leader’s Guide to Summer Camp �the trip, you will learn about reading whitewater, river rescue techniques, surfing, throwing ropes, and much more. Boy Scouts participating will complete all requirements for Kayak BSA and White Water Merit Badge. After a long day on the river, you will return to camp for an evening of climbing instruction. This will prepare you for the full day of rock climbing that lies ahead. We have searched and found many local areas that contain climbing faces from 30-80 feet. After a week like this, we decided that you need a little time to cool off. Well, it’s not time to relax in the air conditioning just yet. You will get the opportunity to join us in some of the ! Scouts and adults participating in the O.U.T. Program should be in good physical shape. coolest caves in Arkansas. Caving may be done as an evening activity or a day trip depending upon time frames and schedules. Many of the evening activities in the OUT program will focus Scouts and Venturers on wilderness trip planning. Scouts will have the opportunity to participate in a Geo-caching exercise, learn the art of fire-by-friction, and learn basic swiftwater rescue techniques. If you think you are up to the challenge, this program is for you. Participants need to be in top physical condition to undergo the challenges of this program. Crews will be housed off-site. Scouts may sign up as a troop or individually. This program is also designed for Venturing Crews. The maximum participation is 28, so register early. 2010 Leader’s Guide to Summer Camp 24 visit www.kiakima.com �HIGH OZARK MOUNTAIN EXPEDITION H.O.M.E. Climbing & Rapelling H O.M.E. is a high adventure program available to youth and adults who would like to earn climbing merit badge, instructor certification or further develop skills in the area of climbing and caving. This program is perfect for older Scouts and Venturers. This is not your standard climbing program. Participants will be challenged both mentally and physically. Whether you are practicing on the 55 foot climbing wall at Kia Kima or traversing a dark underground cave, the excitement will not let up until the adventure is over. ! H.O.M.E. participants should be at least 13 years of age. we will head to Horseshoe Canyon to continue climbing in one of the most scenic canyons in the Ozarks. That evening Participants will crawl, climb, and pull themselves in the depths of one of the many caves in this area. Scouts will get a glimpse of the underground world and learn about stalactites and stalagmites as well as many nocturnal earth creatures. This week long trek program will meet at Kia Kima on the opening day of classes. Participants will spend most of the day learning knots, climbs and rescues for what awaits them over the next three days. Scouts and leaders will then depart Kia Kima for a three day adventure in the Buffallo River Valley. Sam’s throne will be one of the first stops of your journey. Sam’s Throne is the oldest of several climbing areas found along the broad flat mountain tops of the Ozarks. The Atoka sandstone caprock that forms the cliffs at Sams Throne encircles about a three mile area. After an exciting day at Sam’s Throne we will camp along the wild and scenic Buffalo River. The next day visit www.kiakima.com 25 2010 Leader’s Guide to Summer Camp �The last day of this adventure will be spent doing 300+ foot rappels! If the previous three days didn’t get your attention, standing at the edge of a 300 foot cliff surely will! Scouts and adults will also have an opportunity to learn about deep water soloing. What is deep water soloing you ask? Have you ever thought about climbing onto a cliff and the only safety net below you is water? Get the picture? Items I will need to bring for this adventure: Backpack Clothes Personal Hygiene items Headlamp with extra batteries Sleeping bag and light sheet Sturdy Shoes Water Shoes and swimwear Small tent or shelter (one per two persons in your troop or crew) Mess kit, cup, utensils Insect Repellent containing DEET or Permethrin Reccomended Gear: Polypro shirts and nylon shorts for caving Skills Learned: Sport Climbing Concepts of Lead and Traditional Climbing Rappelling Concepts of deep water soloing Pit Caving Wild Cave Etiquette Climbing Systems Rigging Belaying for climb and rappel Teamwork Personal Challenge ! Participants in this program will spend 3 days off the reservation. 2010 Leader’s Guide to Summer Camp 26 visit www.kiakima.com �L.O.S.T. Lake Ouchita Summer Trek ! Participants must be 13 years of age by the beginning of camp. However, this program is suggested for Scouts 14 years old and up! L O.S.T. is our newest addition to Ozark Venture Base. Are you ready for 5 days of adventure and paddling the waters of Arkansas’ largest body of water in a single-person touring kayak? Lake Ouchita is dotted with islands, shoals, gravel bars and cliffs. Opportunities on this week-long wilderness adventure include snorkeling, GPS navigation, hiking, world-class fishing, island exploring, lakeside camping, deep water soloing and much more! This program is REQUIRED GEAR perfect for Troops, Crews as well as individuals. „ „ „ „ „ „ „ „ „ „ „ „ „ „ „ „ „ SUGGESTED GEAR „ „ Camera Journal visit www.kiakima.com 27 Small Tent (1 per 2 persons in your group) Light-weight +20 degree sleeping Bag (target weight < 3 lbs.) 2 Water bottles or hydration bag (target minimum total of 50 oz. storage) Individual Mess Kit or Frisbee w/knife, fork, & spoon Pocket knife or multi-tool Waterproof flashlight w/extra bulb & batterieies 1 Swim Suit 2 T-Shirts, Shorts & underwear for sleeping Light Fleece or Jacket Shoes suitable for water & light hiking (no flip-flops) Dry Shoes for Campsite Small Camp Towel Personal Toiletries Rain Gear Hat or Cap Insect Repellent Sunscreen 2010 Leader’s Guide to Summer Camp �Upon arrival at Kia Kima Scout Reservation, L.O.S.T. participants will meet their Trek Guides and immediately begin a gear “shakedown” and equipment introduction. Participants will then load up into vehicles and head to the off-site staging area to begin their five day adventure, so it is imperative that everyone comes prepared with their gear separate from the rest of the Troop or Crew. See the accompanying table for required and suggested gear. The group will not return to camp until Friday evening for the closing campfire. All participants in the L.O.S.T program must be able to pass the BSA Swimmers Test, be physically fit and be proficient in basic boating skills. This program will provide instruction in touring kayak skills, extremely lite gear camping, trek planning, wilderness camping, open water navigation, and rock climbing. L.O.S.T will prove to be a unique adventure comparable to programs such as Northern Tier. Space is limited to just 8 participants per week. So, are you ready to go paddling? ! An Arkansas 7-day Fishing License is included for all participants over 16 years of age. Scouts under 16 years old do not require a license. 2010 Leader’s Guide to Summer Camp 28 visit www.kiakima.com �MOUNTAIN MAN Pioneer Living T he Mountain Man program is a wonderful opportunity for your Scouts to learn about pioneer living as it happened in the 19th century. Many of the activities that Scouts participate in are hands on. Scouts will learn the art of forging and shaping steel into useful products that were used in everyday life. Hunting for our early settlers was a daunting task with their primitive weapons. Scouts will learn how to safely load, shoot and clean black powder shotguns and rifles. Be sure to ask the instructor about “Ozark Mountain Skeet Shooting”. Cooking was an essential part of early living. In this program we teach the proper use of the dutch oven and cast iron cookware. An Indian sweatlodge was the early American form of the sauna. Scouts will have an opportunity to participate then plunge into the cool waters of the South Fork River. Scouts will also learn the proper use and care of primitive tools. The visit www.kiakima.com crosscut saw, draw knife, shaving horse, ax, and hammer were all essential tools for early pioneers. All participants in this program will learn the art of knifemaking and make a primitive knife that they will be able to keep. In addition, each Scout will build their own flint and steel fire starting kit that they can take home. This is a three hour program that meets daily throughout the week. 29 2010 Leader’s Guide to Summer Camp �! C.O.P.E. participants should be at least 13 years of age. Adults may also participate in this program. C.O.P.E. Challenging Outdoor Personal Experience T he Challenging Outdoor Personal Experience, or C.O.P.E. program is a week-long high adventure activity for older Scouts that teaches advanced team-building and problem solving skills. Scouts will learn to work as a group and function as a team to meet a series of high and low COPE elements. Participants should be at least 13 years old. Kia Kima has one of the finest high ropes courses of any Boy Scout Camp. The goals of project COPE are to build leadership, self esteem, decision making, trust, and teamwork. This is accomplished by progressing, as a group, through a series of increasingly physically and mentally challenging excercises that require cooperation and teamwork to complete. 2010 Leader’s Guide to Summer Camp 30 visit www.kiakima.com �TWILIGHT Activities ! Class A uniforms are required to be worn at every campfire. M any opportunities are available for unit activities in the evening hours prior to Taps. Some activities have been scheduled by camp staff, and are open to all Scouts and leaders. Other activities may be done on a Troop basis and can be scheduled by the unit leader through the appropriate area director. This year we will have evening merit badge instruction and some areas will be open for further instruction. This will give Scouts an extra opportunity to finish merit badges or take an extra one. The aquatics area will sponsor free boating, swimming, Blob, Iceberg and Water Slide. These open nights are available on Monday, Tuesday, and Thursday. Scouts that do not enroll in regular Aquatics sessions will have the opportunity during these times to participate in waterfront activities. Other twilight activities such as Troop shoot, rappelling, swamped canoe race, volleyball competition, Scoutmaster belly flop contest, and Scoutmaster cook-off are just a few other activities you may participate in. visit www.kiakima.com CAMPFIRES Campfires are the place where your Scout spirit can come alive. We will open with a Campfire on Sunday evenings at the Council Ring. This will be an opportunity for Scouts to meet the staff of the various areas of camp. Our final campfire will be held on Friday evening and will close out the week. Remember, Class A uniforms are worn at all campfires. Our Friday evening campfire is also an Order of the Arrow Callout Ceremony. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their lodge granting permission for members of their Troops to be called out. 31 2010 Leader’s Guide to Summer Camp �! E X TREME Twilights are open activities which require no pre-registration. Canoe floats, Kayak BSA and T-Bird Aquatics require signups at camp. EXTREME Twilight M aybe you are an adventurous soul and want a little more out of the evenings than swimming or the regular run of the mill happenings at camp. Maybe you need a few more merit badges and couldn’t take one of the high adventure programs. If this description fits you, then come visit one of our extreme twilight activities. These activities are held in the evening or on Fridays. They will give you a small taste of the high adventure programs we offer at Kia Kima. Extreme Climbing – If you walk through camp you can’t help but notice the 55 foot climbing and rappelling tower that looms over the valley. This will be an opportunity for you to experience it first hand. Our climbing staff will train and guide you. Before you know it, you will be scaling the 50 foot climbing surface. Mountain Boarding – This EXTREME TWILIGHT activity will be a true test of balance for your Scouts. Mountain Boards are basically skateboards with oversized wheels. Scouts will learn to traverse some of our easier hiking trails especially picked for this activity. Scouts participating wear full protective gear including helmets, knee pads, elbow pads, and gloves. This is an extreme activity that you will not want to miss. 2010 Leader’s Guide to Summer Camp 32 visit www.kiakima.com �! Scouts participating in the Friday Thunderbird Aquatics Program will be required to pay the $15 fee prior to departure. EXTREME Twilight Thunderbird Aquatics – This program will be offered in the morning and afternoon on Fridays. Scouts that sign up will be able to go off site and visit Lake Thunderbird for a half day of waterskiing and tubing. You must be at least 13 for this adventure. Each session is limited to 6 Scouts. The cost of this session is $15. South Fork Canoe Trip -- Three times per week, we offer units an opportunity to take an evening canoe trip down the South Fork River. This scenic float allows Scouts to escape the grind of camp for a small time to view the scenic bluffs and abundant wildlife that live in the South Fork watershed. Herons, Deer and Bald Eagles are commonly seen on these float trips. Each trip will last no more than two hours and will have you back in camp in time to participate in many of the evening activities being offered. There is not a fee for this program but space is limited so sign-up early. Kayaking BSA – Ever wanted to drop a 40 foot waterfall? How about navigate a class IV rapid? If you are an adrenaline junky, come on out and take Kayaking BSA. This program will teach you the basics of kayaking. Scouts participating will learn the forward stroke, reverse stroke, sweep stroke, draw stroke, wet exits and much more. Scouts that successfully complete this course are eligible to receive the Kayaking BSA patch.There is not a fee for this program but space is limited so sign-up early. visit www.kiakima.com 33 2010 Leader’s Guide to Summer Camp �! Add-A-Program activities can be scheduled for Saturday’s prior to or after your week at summer camp. ADD-A-PROGRAM Activities W hether you are coming to Kia Kima for the first time or if this is your fiftieth, there are many local program opportunities that await your troop. These “add-a-program” opportunities can be added to the front or back end of your trip to Kia Kima. Come in a day early or leave in the late afternoon of your departure day. Cave Programs require a 1 month reservation. All other programs should be booked through the camp office at least 1 week prior to your arrival or departure day. Spring River Whitewater Kayak Adventure – Scouts and leaders can enjoy the 58 degree water of the Spring river. The Spring river emerges out of the ground near the Missouri/Arkansas border. Over 9 million gallons per hour pour out of the the springs that produce the Spring River. This boasts some 15 shoals, ledges and class II rapids that are perfect for your introductory kayak adventure. This trip is a great way to cap off your great week at Kia Kima. Trip fees: $25 per person with a 8 person minimum and 12 person maximum. All fees can be paid to the Camp office and must be separate from normal registration fees. It is recommended that Scouts be at least 13 years of age for this program. South Fork Canoe Float – Enjoy a scenic 3-4 hour float trip from Saddle, Arkansas to 2010 Leader’s Guide to Summer Camp Kia Kima. This is a great alternate activity for your younger Scouts while your older boys kayak. Trip Fees: $10 per person with a 8 person minimum. Blanchard Springs Wild Cave Tour – Participants for this adventure should be in good physical shape, wear sturdy shoes PROGRAM COST Spring River Whitewater Kayak Adventure $25.00 per person South Fork Canoe Float $10.00 per person Blanchard Springs Wild Cave Tour $75.00 per person Blanchard Springs Cavern Tour $10.00 per adult $5.00 for youth 15 and under 34 visit www.kiakima.com �! Cave Programs require a 1 month reservation. These programs may fill fast so advanced booking is advisable. ADD-A-PROGRAM Activities or boots, and come prepared to get dirty and have fun. Participants will climb very steep slopes, crawl on hands and knees, pass under low ceilings, and travel through red clay. The tour ends at the Titans, a group of tall spectacular columns deep in a mountain cavern. Hard hats, kneepads, gloves, lights, and belts are provided, along with a souvenir t-shirt. This trip will last 3-4 hours in a 58 degree cave. The Wild Cave Tour is limited to a minimum of 3 but no more than 12. Two tours per day are permitted and they are spaced 1 hour apart. This tour is guided by the United States Forest Service. Please make reservations through the camp at least 1 month prior to your visit. Trip Fees: $75 per person Blanchard Springs Cavern ToursDiscovery Trail Tour - 1½ hours in length- Tours travel one way through the middle level of the Caverns, passing under the Natural Entrance and beside the cave stream before emerging into highly decorated rooms. With nearly 700 stair steps, this tour is not recommended for those with walking or health problems. Trip Fees; $10 for adults and $5 for youth up to age 15. If you have a group of 15 or more, a group discount is available. Group fees are $7 for adults and $3 for youth up to age 15. Advance reservations are required for group rates. visit www.kiakima.com 35 2010 Leader’s Guide to Summer Camp �A ORDER OF THE ARROW AT SUMMER CAMP hoalan Nachpikin Lodge #558 is an integral part of Kia Kima Scout Reservation. Most of the members of the Camp Staff are OA members. During your week at camp the OA will host activities and make memorabilia available for sale. Brotherhood Conversion If you are an Ordeal member of Ahoalan Nachpikin #558, you will be expected to participate in the Brotherhood Walk, completing your Brotherhood membership in the Order of the Arrow. All materials needed for Brotherhood Conversion will be available at the camp office or in your Order of the Arrow Handbook. There will be a $15 fee that will cover the cost of your sash. Summer Fellowship Each week Ahoalan Nachpikin Lodge will host an informal fellowship and cracker barrel. OA members from all lodges will have an opportunity to hear the latest OA news and enjoy some fellowship. Callout Ceremony Friday night’s campfire concludes with an Order of the Arrow Callout Ceremony. Potential new members will be recognized and given information regarding upcoming ordeals. If you have OA dancers in your troop they are invited to participate. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their lodge granting permission for members of their Troops to be called out. National Youth Leadership Training This course is designed for Boy Scout Troops and Venture Crews. This course is open to all Scouts (Boys and Girls) who are First Class/ Bronze, or above. This exciting and fast paced training will be offered at Camp Cherokee during the week of July 4th through July 9th. Participants will learn new skills in team development and leadership. Skills you can bring back to a Troop or Crew and put into practice. Every Scout that maintains a leadership position should attend this training. This course is taught by a well trained youth and adult staff who know the program and are equipped to help participants develop and deliver these learned skills to their fellow scouts. For more information contact course director, Bob Christianson at christiansonb@cwdlp.com. Applications are available at the Scout office and under the forms section of www.kiakima.com. 2010 Leader’s Guide to Summer Camp 36 visit www.kiakima.com �AWARDS & RECOGNITION SUMMER CAMP 4. Lead a grace at an assembly while at camp. GOD AND COUNTRY AWARD 5. With an adult leader, discuss the importance of the twelfth point of the Scout Law – “A Scout is Reverent”. Discuss how it applies to you as a scout here at summer camp, as well as in your daily life. The summer camp God and Country Award is given to Scouts who complete the following requirements. A Scout must complete at least five of the following nine requirements. 1. Assist in the raising or lowering of the American Flag at a morning or evening assembly. 6. With an adult leader, discuss the importance of “Patriotism”.Why is it important for a Scout to “do my duty to God and my country”? 7. Show how to properly display and fold an American Flag. Also, explain the different parts of the flag and what they symbolize. 2. Attend the camp-wide Vespers service on Wednesday night at the chapel. 8. Lead a morning prayer in your campsite, or lead your troop in reciting the Scout Oath, Scout Law, or Pledge of Allegiance while at summer camp. 3. Assist in preparing and leading a troop or inter-troop vesper service while at camp. visit www.kiakima.com 9. In at least 100 words, write an essay explaining how we as Scouts carry out our duty to God and Country in our daily lives, and explain how you did your duty to God and Country while at Summer Camp at Kia Kima. 37 2010 Leader’s Guide to Summer Camp �SCOUT LEADER COOKOFF EXTRAVAGANZA (AKA Iron Scoutmaster Competition) Showcase your cooking skills in our leaders’ cook-off. Whether it is a pot of chili, cobbler, baked beans, jambalaya or homemade bread, plan to participate in this event. A select few of our lucky or maybe unlucky staff (depending on the meal) will be called upon to judge this event. The winners of this event will receive a special limited edition embroidered Kia Kima apron. This apron is presented at the closing campfire. KIA KIMA PARTICIPATION AWARD Showcase your cooking skills in our leaders’ cook-off. Whether it is a pot of chili, cobbler, baked beans, jambalaya or homemade bread, plan to participate in this event. A select few of our lucky or maybe unlucky staff (depending on the meal) will be called upon to judge this event. The winners of this event will receive a special limited edition embroidered Kia Kima apron. This apron is presented at the closing campfire. Youth Option 1 Adults Option 1 Do one of the following from list A and four of the following from list B List A Participate in 1. Trailblazer Program 2. Ozark Venture Base Program 3. Add on Program 4. Mile Swim 5. OA Brotherhood Conversion 6. Kayak BSA 7. Canoe Float 8. Masera Outpost 9. God & Country Award List B Participate in 1. Mountain Boarding 2. Inter-troop Activity 3. Free Swim 4. Blobbing 5. Free Boating 7. Water Slide 8. Open Shoot 9. Open Handicraft 10. Open Scout Craft 11. Free Climbing 12 Water Carnival 13. Home-made Boat Race 14. Sports Tournament Option 2 Complete 1 of the following 1. Serve as an assistant Ranger for a part of at least four days. 2. Instruct a merit badge for a week. 3. Complete the BSA Lifeguard program. 4. Serve as the Camp Chaplain for the Wednesday Vespers. 5. Complete the BSA Climbing Instructor Program. 6. Participate in O.U.T., L.O.S.T. or H.O.M.E. Option 2 Participate in at least 8 activities from list B 2010 Leader’s Guide to Summer Camp Complete 6 of the following 1. Volunteer for at least two hours in the Trading Post. 2. Participate in OA Brotherhood Conversion. 3. Lifeguard at the Aquatics area for an evening. 4. Serve as an assistant Ranger for one full day. 5. Participate in Masera Outpost. 6. Participate in Scout Leader Cookoff. 7. Drive a vehicle on a field trip. 8. Participate in Inter-troop Activity. 9. Participate in Blobbing. 10. Assist in a program area for one day. 11. Participate in Scoutmaster Shoot off. 12. Participate in Add-A-Program 13. Help supervise the clean-up of the Commissary or Dining Hall for three meals. 14. Participate in Fire by Friction. 15. Participate in or row for Mile Swim. 16. Volunteer in the Trailblazers area for one day. 17. Participate in one of the training programs offered during the week. 18. Participate in Canoe Float. 19. Participate in Waterslide. 20. Other activity approved ahead of time by the Program Director or Camp Director. 38 visit www.kiakima.com �HONOR & MERIT TROOP T he Honor Troop and Merit Troop ERIT ROOP awards recognize units that participate fully in the camp program, follow camp rules Complete 7 of the 8 following requirements. and demonstrate the true Spirit of Scouting. All units receiving the Merit and Honor Troop awards will be † The unit has 50% of its active membership at camp. recognized at the closing campfire. † Scouts attending camp participate in scheduled M T HONOR TROOP activities (merit badges, free swims, and other activities of the day). Older Scouts should try to take advantage of OVB programs. In addition to completing all 8 requirements in the Merit † Troop section, to be an Honor Troop, a unit must complete 2 of the 3 following requirements. The Senior Patrol leader or designated assistant attends all SPL meetings and the Scoutmaster or assistant attends all leaders’ meetings. † † † The unit has at least one adult that attends the Scoutmasters’ pre-camp planning conference to be held in May. The unit performs a conservation or camp improvement project while at camp. The project must be approved beforehand, and checked upon completion by the Camp Commissioner or Program Director. The unit plans one inter-troop or inter-campsite activity. The activity must foster a sense of Scouting friendship between at least two units. visit www.kiakima.com 39 † The Scouts and leaders attend the evening meals in Class A uniform. † The unit maintains a clean campsite throughout the week. † The unit attends the vesper service. † The unit has Order of the Arrow members that participate or plan to participate in the Callout Ceremony. † The unit participates in at least one flag ceremony or says grace at a meal. 2010 Leader’s Guide to Summer Camp �LEADERS tired of just hanging around? ! Scout Leaders that possess trade skills should contact us prior to arrival to find out what projects are available. T here is still plenty to do at Kia Kima. We promise you won’t be sitting in your campsite, unless of course, that is what you want to do. The following are leader opportunities that we have offered at Kia Kima. Leadership trainings change from week to week based on the availability of instructors. Some of these courses may not be offered your particular week. If you are a district or council level trainer, feel free to talk to the program director and teach a course. TRAINING Climb On Safely Climb on Safely is a climbing orientation course for all leaders. This course will not certify a leader to operate a climbing program but will give them hands on knowledge on how to assist a certified Climbing Instructor. Safe Swim Defense & Safety Afloat These programs are sponsored by the aquatics area, and provide valuable information concerning the BSA’s policies for aquatic activities on the unit level, such as a troop swim. SERVICE If you are a carpenter, plumber, electrician, or just a general handyman, your skills are always needed at camp. The Camp Ranger will be glad to suggest a list of projects to any interested leader. Bring your tools and feel at home. 2010 Leader’s Guide to Summer Camp 40 visit www.kiakima.com �First Aid Youth Protection CPR This training is required for all leaders that take All BSA Lifeguard candidates will have the opportu- kids on trips in the BSA. This is a very important nity to complete their CPR requirement while at camp. session to attend as it states many of the BSA’s A six-hour course will be offered to these candidates. Policies on youth and adult interaction. Adult leaders who choose to go through the training may fill the extra spaces in the session. There is a $25 fee payable to the proffesional instructors from Spring River Ambuland Service. Climbing Instructor Certification This training will include “Climb on Safely” training. This will certify leaders as Climbing Instructors. This is a week long course. Space is limited. Fire By Friction Training The ability to create fire without the use of matches has long been a skill at Boy Scout Camp events. In this session, leaders will be able to learn the fine art of creating fire. Our skilled instructors will teach friction methods such as, the bow drill, hand drill, and the fire saw. Demonstrations will also take place on how to build fire with flint and steel, battery and steel wool, wire coat hangers, and the fire piston. This is a wonderful opportunity for leaders to learn a skill that can be passed along to their Scouts. ADVANCEMENT Often, adults in camp bring with them special knowledge or skills that would be beneficial to various merit badge sessions. If any adult would like to assist with a merit badge—or offer one not on the scheduleplease see the Program Director at the Sunday Leaders’ Meeting. Also, adults are needed to help with transportation for the field trips, and the Ozark Venture Base sessions. visit www.kiakima.com 41 2010 Leader’s Guide to Summer Camp �! Scouts and leaders are encouraged to treat their clothing with Permanone insect repellent. WHAT TO Bring To Camp UNIT EQUIPMENT ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Troop Flag First aid kits Patrol flags Bow saws Lanterns Rope Extra Plastic Sheeting Brooms Water hose WHAT KIA KIMA PROVIDES ♦ ♦ ♦ Flagpole Latrine and water supply Campsite shower (hot showers available at Central Showers & East Showerhouse) ♦ ♦ ♦ ♦ ♦ 1 picnic table per campsite 2-man tents Tent platforms Bunks with mattresses Bulletin Board 2010 Leader’s Guide to Summer Camp INDIVIDUAL CHECKLIST † Scout Uniform (Scouts and Leaders are expected to wear full Scout Uniforms at all evening flag ceremonies, evening meals, and programs. Full Scout uniform includes official shirt, shorts, socks, and belt.) 3-5 pairs of socks * Sweater or jacket Swim trunks Raincoat or poncho* Extra underwear and t-shirts Hiking and/or tennis shoes Bath towel and soap Tooth brush and tooth paste* Comb or brush* Sleeping bag or sheet, blanket and pillow Flashlight and extra batteries* Jeans or long pants Long-sleeved sweat shirt* Insect repellent containing DEET or Permethrin Hat or cap* Boy Scout Handbook* Individual program needs Health Form (filled out and signed-medical examinations will NOT be given at camp) Spending money (consult Troop leaders) Sunscreen* Canteen or water bottle* Stationery, pen or pencil Appropriate Merit Badge Books Bible or personal religious literature † † † † † † † † † † † † † † † † † † † † † † † † Optional † Musical Instrument † Sewing kit* † Camera and film* † Pocket knife (no sheath knives permitted!)* † Sunglasses * Items available at the Kia Kima Trading Post 42 visit www.kiakima.com �WHAT NOT TO BRING TO CAMP Personal firearms or other firearms, ammunition, and bows are not allowed in camp: only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp as well. Any such equipment brought to camp must be delivered to the Reservation Director when the unit checks-in. It will be returned when the unit checks out at the end of the week. In addition, no pets of any kind or fireworks are allowed in camp. This is the policy of the Boy Scouts of America. Finally we recommend that items such as radios, MP3 players, electronic games, and other electronic devices not be brought to camp. Summer camp is an outdoor experience, and these items are not appropriate to that experience. TIPS Other than some basic items, different people and units will bring different items with them. A good exercise is to think about your perfect week at camp and bring items that you see in your mental picture. If you want to spend the week fishing don’t forget to bring your rod and tackle box. To help you keep from forgetting those important items, we have a list on the previous page to help you with your packing. ! No pets of any kind or fireworks are allowed in camp. This is BSA policy. visit www.kiakima.com 43 2010 Leader’s Guide to Summer Camp �CAMP CHEROKEE Shaded areas indicate class times. 2010 Leader’s Guide to Summer Camp 44 visit www.kiakima.com �CAMP OSAGE Shaded areas indicate class times. visit www.kiakima.com 45 2010 Leader’s Guide to Summer Camp �CAMPSITE INSPECTION Unit Number This form will be used for the daily campsite inspection. Council Week of Camp Day of the Week: Monday Tuesday Wednesday Thursday Friday Campsite United States Flag ________/5 pts Is it displayed? Is it displayed properly? Troop Identification ________/5 pts Is the troop flag or other appropriate insignia bearing troop numbers easily seen? Tent Appearance Are tents pitched properly? No tent ropes tied to trees, shelters, or other tents. Are all the tents in the campsite consistent in appearance (either all open or all closed)? ________/10 pts Clean Tents Are the tents neat and clean? Is personal gear stored out of the aisles of the tent and food is not in the tent for animals? Are there any clotheslines in the tents? Clean Campsite Area ________/5 pts ________/15 pts Is the campsite area clean? Is there trash in the campsite? Fireguard Chart ________/5 pts The troop’s fireguard chart must be filled out and displayed on the campsite’s bulletin board. Safety Hazards ________/5 pts No hazardous objects in the area; tools are stored properly when not in use. First Aid Kit ________/5 pts Is the troop first aid kit marked and readily accessible for the Scouts? Vehicles No unauthorized vehicles are allowed in the campsite. All authorized vehicles must display a permit. ________/20 pts Recycling ________/10 pts There must be no aluminum cans in the garbage can. Latrine The latrine must be reasonably clean. Is there adequate paper and soap available? ________/10 pts Shower Area Has the troop cleaned the central shower facility for their assigned day? A rotation schedule is posted on each campsite bulletin board. ________/5 pts Bonus Points Does the troop have a unique gateway or other camp gadgets that would require Scouts to use their Scoutcraft skills? ________/5 pts TOTAL 2010 Leader’s Guide to Summer Camp ________/105 pts 46 visit www.kiakima.com �visit www.kiakima.com 47 2010 Leader’s Guide to Summer Camp �HOW TO GET TO KIA KIMA GPS Coordinates N 36.34450531° W 91.59223171° 2010 Leader’s Guide to Summer Camp 48 visit www.kiakima.com �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document W elcome to Kia Kima Scout Reservation 2010. We have continued to strive to fulfill our obligation of offering an excellent program for your Scouts. The iceberg and mountain boarding were among the favorite free time activities that Scouts enjoyed. 2010 will continue with improvements to both facilities and program. Be sure to check out our revised Ozark Venture BaseProgram including our new touring kayak program, L.O.S.T. (Lake Ouchita Summer Trek). In order to prepare for your 2010 camping experience, please begin preparation now. This book along with the accompanying registration packet will be your key to an exciting and meaningful summer camp program. If you have questions, or cannot find answers here, feel free to contact us directly. Please help our Scouting program by making summer camp available to all boys in your unit. Camperships are available for those families that need financial assistance. On behalf of the Chickasaw Council and the 2010 Kia Kima Staff, we look forward to seeing you this summer! Yours in Scouting Jeremy Palazolo Reservation Director Kia Kima Scout Reservation TAB LE of contents Camp Fees & Campsite Reservations 1 Summer Camp Fee Schedule Campsite Reservation Financial Assistance/Campership 1 2 2 Safety & Registration Procedures 3 Registration Procedures Camp Address 4 5 General Information 6 Check-in Mail & email Check-out 7 11 12 Program Information 13 What To Bring To Camp Merit Badge Information Trailblazers Ozark Venture Base Ozark Ultimate Trek High Ozark Mountain Expedition Lake Ouchita Summer Trek Mountain Man C.O.P.E Twilight Activities Extreme Twilight Add-A-Program 13 21 22 23 25 27 29 30 31 32 34 Order of the Arrow 36 Awards & Recognition 37 Honor & Merit Troop 39 Just for Leaders 40 Individual Checklist What Not To Bring To Camp Class Schedules Campsite Inspection Maps visit www.kiakima.com 42 42 43 44 & 45 46 47 & 48 2010 Leader’s Guide to Summer Camp ! Leader’s fees are due upon arrival at camp. Please note the chart below for prorated Leader’s Fees. PREPARING FOR CAMP T he physical facilities of the camp are awaiting the arrival of your troop. Kia Kima Scout Reservation is planning to operate for five weeks of summer camp. Having made your campsite reservation for 2010, you are on your way to a terrific visit at Kia Kima. The camp fee schedule can be found in the table on the bottom of the page. To prepare for this summer, it is necessary for units to make financial commitments to reserve space for each Scout attending. Units are required to make a payment of $40.00 per Scout by March 31. This will reserve space for these Scouts. Additional Scout campers may be added by sending their $40 deposit and form KKSR2 to the Scout Office. The $40.00 payment will be applied to the total camp fee.This deposit is nonrefundable but may be transferred to other Scouts re# of Scouts # of Leaders @ no charge placing the initial Scout for this event. The next payment of 2 5 $100 is due on May 14th. By using this registration process, 3 24 we can better determine the number of Scouts attending camp 4 32 from each unit, and allow camp staff to adjust their programs 5 40+ accordingly. Smaller units may be asked to share a campsite Free leader credits will be applied at Check-in. with another unit if the minimum size is not met. SUMMER CAMP FEE SCHEDULE Scouts from Chickasaw Council $205.00 Shotgun Shooting $30 per participant Scouts from other Councils $220.00 Golf $20 per participant Leader’s Fee $110.00 * Mountain Man Rendevous $30 per participant Please Note: Leader’s fees are prorated based on chart above. Whitewater Merit Badge $25 per participant *Ozark Ultimate Trek $50 per participant *COPE *Ozark Mountain Expedition School $20 per participant $50 per participant *Program fees in these programs apply to adult participants. visit www.kiakima.com 1 2010 Leader’s Guide to Summer Camp CAMPSITE CAPACITIES CAMPSITE RESERVATION Camp Osage Units attending camp in 2010 may reserve a space for 2011 by placing a deposit on their site prior to leaving camp. Campsites available after August 1st, may be reserved on a first-come, first-served basis. Campsite deposits are refundable until January 1st. After that date, they are not refundable. Troops that withdraw their deposit by January 1st, will receive a deposit refund. Troops that make a reservation, but for some reason do not show, forfeit their $100 deposit. All summer camp correspondence and registration materials should be sent to the Scout Service Center until 5:00 PM on May 28th. Beginning May 31st, all camp correspondence should be sent directly to the camp. The camp office will be open from May 31st until July 15th. Summer camp administration will not be able to be reached at camp before or after these dates. Smaller units may be asked to share a campsite with another unit if the minimum size is not met. SCOUTS NEEDING FINANCIAL ASSISTANCE 1 Bobwhite 18 2 Copperhead 16 3 White Horse 16 4 Broken Bow 40 5 Whispering Rapids 20 6 Turkey Run 16 7 Fox Fire 14 8 Cedar Rock 20 9 Running Deer 44 10 Crazy Wolf 18 11 Talking Turtle 24 12 Yellow Dog 24 13 Dancing Bear 40 14 Tall Pines 38 15 Eagle’s Nest 30 . Cherokee Camperships are available to help Scouts who need financial assistance. The unit leader must make a request in writing by filling out a campership request for Kia Kima. All guidelines for campership applications can be found on the reverse side of the application. The deadline for camperships is April 1st. The amount of the Campership will be based upon family income. The boy’s family, troop, and chartered organization should pool their resources first, with a campership request to meet the balance. Each unit receiving a campership will receive a credit voucher that is redeemable at the Office or at Camp. It is necessary to have the voucher on hand in order to receive credit. 2010 Leader’s Guide to Summer Camp Capacity Capacity 1 Ghost Drum 18 2 Big Foot 24 3 Whipporhwhill 2 18 4 Dry Bones 36 5 Arrowhead 16 6 Hoot Owl 18 7 Rocky Top 14 8 Flintstone 30 9 Long Knife 16 10 Blackjack 40 visit www.kiakima.com SAFETY & REGISTRATION A ll Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. The Boy Scouts of America require a Medical Form for all Scouts and leaders. The examination must be performed by a licensed health care provider--physician (MD, DO), nurse practitioner or physician’s assistant. These forms are available through the Scout Service Center or at www.kiakima.com. Please use the most current versions of this form. Contact your District Executive if you have any questions. Each Scout and leader will have a health re-check after his arrival, and the troop’s medical forms will be kept on file with the camp’s health officer. They will be returned to the unit leader at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Class 1 Medical Form) is required. Please make arrangements for physical examinations to be completed before arrival at summer camp. Any Scout or leader who does not have a completed health form – including examination – will be restricted from all camp activities until proper examination has been given. REQUIRED MEDICAL FORMS ! The Boy Scouts of America require that Parts A, B, and C of the “Annual Health and Medical Record” be completed before attending camp. All Scouts and leaders are required to have a physical examination before camp and complete the appropriate medical form. Scouts & leaders must have a Parts A, B, and C completed of the “Annual Health and Medical Record” Forms are available at www.kiakima.com visit www.kiakima.com 3 2010 Leader’s Guide to Summer Camp IN CASE OF AN EMERGENCY A qualified individual is on duty in the Health Lodge 24 hours a day. In the unlikely event of serious illness or injury to a Scout, he will be taken to a nearby hospital. The Health Lodge is available to store and administer prescription medicines as directed by the Scout’s personal physician and parents. No prescription medication will be paid for by the camp or the Chickasaw Council. Normal insurance filing procedures will apply. Camp Emergency procedures will be covered at the opening leaders’ meeting. REGISTRATION Our goal is to make the registration process as painless as possible. The Registration Packet that accompanies this guide contains all the required forms and detailed instructions for completing each step. Lead- ers will note that the registration process is divided into 5 major steps. For your convenience, the forms required for each step have a corresponding number and are available at www.kiakima.com. If, after reviewing the leaders guide to summer camp, you still have questions, additional help can be found at the camp website, www.KiaKima.com. This site contains additional registration tips and last minute updates regarding summer camp. 1 1 ! Registration forms are available in the registration packet at www.kiakima.com and the forms required for each step have a corresponding number.. CAMP APPLICATION This is the first step of the registration process. Submit the Camp application (KKSR 1) with your campsite preference. Also include the estimated number of boys you plan to bring. Submit this form, along with a $100 deposit, to the Scout Service Center any time after August 1st. Keep in mind; some campsites may already be reserved. ! Please ensure that all registration forms are filled out completely! 2010 Leader’s Guide to Summer Camp 4 visit www.kiakima.com you to camp. Do not mail these forms: have them ready at check-in. Also, when you check in at the The second step of the registration Administration Building, we will update schedules, process is a Unit Count that indicates the number of settle any remaining balances and complete any reScouts from your unit attending camp. Complete the maining paperwork. Unit Count Form (KKSR 2) and return it to the Scout Service Center no later than March 31st. This form should be submitted with a $40 deposit per Scout. This fee is transferable but not refundable. Upon submitting this form, your unit will be emailed a ONFIRMATION HANGES username and password to log into our online regisWhen registering online for classes, please save tration system. Registration for classes is on a firstyour confirmation. If a schedule change takes place, come, first-served basis, so register early. Form KKSR you will be notified from our administrative staff prior 2, Part B is included for your convenience if you are to your arrival at camp. unable to access the online system. For your convenience there are computer terminals available at the Scout Office. If you would like assistance with the online system or the means to regREGISTRATION FORM ister via computer, visit the Scout Service Center. This is the third summer camp pay- Please ensure that all adults and youth are enment. Please submit the Registration Form (KKSR tered in the registration system. 3) and return them with $100 per Scout by May 14th. Please submit t-shirt sizes for adults and youth registered. T-Shirt orders may be submitted online or by written form. Please submit either one or the other but not both. UNIT COUNT FORM 2 C &C 3 CORRESPONDENCE 4 All summer camp correspondence and registration materials should be sent to the Scout Service Center until May 31st. After May 31st, the summer camp operation will be moved to the camp facility so all correspondence should be sent directly SUMMER CAMP to camp. In order to ADDRESSES assure that your paperBefore May 31st work arrives at the Chickasaw Council, BSA proper location, please 171 South Hollywood follow this step. The Memphis, Tennessee 38112 (901) 327-4193 addresses for both loFax: (901) 327-2010 cations are listed in the table on this page. After May 31st FINAL FINANCIAL FORM The final payment includes the balance of the camp fee, leaders fees, and special program fees. This may be paid at check-in after arriving at camp on Sunday, or you may send it before you arrive. Complete the Final Financial Form (KKSR4) and send it to the camp address. This form is a summary of all financial transactions and should be the last payment in the registration process. Do not send this form, payment, or any registration materials less than two weeks prior to your arrival at camp. 5 CHECK - IN Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 (870) 257-4935 Fax: (870) 257-4714 email: director@kiakima.com The registration process is completed when you check in on Sunday after arriving at Camp. If you conducted your swim checks prior to camp, bring the optional Swim Check Form (KKSR 5) with visit www.kiakima.com 5 2010 Leader’s Guide to Summer Camp ! It is recommended that each unit bring insect and tick repellent. Certain brands containing Permethrin or DEET will provide adequate tick protection. GENERAL INFORMATION K ia Kima is known for providing a quality program, but often times the accommodations are what make a week at summer camp comfortable and enjoyable. While we are not a five-star hotel, we strive to make each troop’s visit an enjoyable one. week. Unit vehicles will be permitted into campsites during check-in and check-out, for the purpose of loading and unloading. While driving in camp, please observe our speed limit of 7 miles per hour. DANGEROUS WILDLIFE Kia Kima is a Wilderness setting. While visiting the out-of-doors, it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. We will list a few tips to keep you comfortable at camp. TRANSPORTATION & PARKING Each unit is responsible for the safe transportation of its members to and from camp. Make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer – whether it is covered or uncovered— is against national BSA policy. Units visiting Kia Kima from other councils are responsible for obtaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is next to the Administration Building. Vehicles are not to be parked in the campsite during the week. Units are encouraged to leave a trailer in the campsite in order to store gear. A locking box is recommended to provide a place to secure and safeguard gear. To keep traffic in camp to a minimum, only camp vehicles will be allowed into camp during the 2010 Leader’s Guide to Summer Camp A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily (tick bites treated within 12 hours rarely have any long-term effects. 6 visit www.kiakima.com CHECK-IN Units should plan to arrive at camp beginning at 1:00 PM and no later than 3:00 PM on Sunday. Please check in at the Camp Osage Administration Building. The camp is closed between noon on Saturday and noon on Sunday and there will be no one available to handle early arrivals. Upon arrival, your unit will be greeted by a member of the camp administrative staff. The unit leader should have the unit’s medical forms and a written explanation for any boy who needs special medical treatment. A troop guide will be assigned to the unit through the check-in process. The guide and the unit leader will take the troop to the Health Check area. The leader will bring the medical forms and, if swim checks were completed prior to camp, the Swim Check Form (KKSR 5). Everyone — youth and adult — must have a current health form. The recheck is to make sure no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health re-check will be going on at the same time the unit leader is registering, so it is encouraged that all Scouts arrive in camp at the same time. Make sure an assistant leader has the medical forms during this time to eliminate confusion at med-checks. The guide will take the unit to its campsite. All personal and unit equipment will be unloaded and vehicles returned to their parking areas. The troop guide will then take inventory of all equipment in the campsite if applicable. If any equipment is missing or damaged the troop guide will note it and report it. The unit leaders with the troop guides should check each tent for damage. Any damage found at the end of the week visit www.kiakima.com will be assessed to the troop. Tears in tents will be assessed a fee of $15 per inch. Multiple tears or tears over three inches are considered un-repairable and may result in the troop replacing the damaged tent. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to arriving at camp will then change into their swim trunks and head to the waterfront for their swim test. All persons who will use the swimming area, boating area, or river must have a swim check. No Exceptions! ! ! Plan to arrive between 1:00 PM and 3:00 PM on Sunday CHECK-IN AT A GLANCE Schedule 1:00-3:00 PM 5:45 6:00 8:30 Arrive at Camp First Assembly Dinner Campfire Step-by-Step 1. Paperwork - the unit leader and assistant report to the Administration Building with all the troop’s reg- i s t r a t i o n forms, money, and medical forms. Here you will meet your Troop Guide who will guide you through the check-in procedure. 2. Health Recheck - Your troop guide and assistant leader will take the rest of the troop to the Health Check area while the unit leader finishes the paperwork. 3. Unit Photographs - Upon Arrival, the unit has the opportunity to have a picture taken for free. Additional photos may be purchased for $5 each. 4. Campsite - Your Troop Guide will take you to your campsite where you can unload gear and prepare for the camp tour. 5. Camp Tour - There are two required stops on the tour, the Aquatics Area (for swim checks and safety procedures) and the Dining Hall or Commissary. 6. Supper - Scouts & leaders wear Class A uniforms. 7. Leaders’ Meeting - The unit leader and Senior Patrol Leader need to attend the Leaders’ Meeting. 8. Campfire - Your unit gets to meet the Kia Kima staff at the Opening Campfire. Everyone in Class A uniform. 7 2010 Leader’s Guide to Summer Camp EXPRESS CHECK-IN The administrative staff will designate an express check-in location for those units that have correctly completed all paperwork prior to camp. Units with proper paperwork will be able to utilize this service. Correct paperwork includes the following: 1. Summer Camp Application submitted and reservation confirmed 2. $35 per boy deposit submitted with the proper form (KKSR 2) 3. Online registration completed and includes adults attending 4. $100 per boy deposit and T-shirt pre-order form is submitted with KKSR 3 or online. When submitting T-shirt orders, please do so online or on the written form -- not both. VESPERS & CHAPEL Vespers is a short fellowship service held on Wednesday evenings. Vespers is held at the chapel and everyone is encouraged to attend. Members of the staff will conduct vespers, with assistance of visiting clergy. Scouts and units may volunteer to assist with or run vespers during the week. Scouts who are working on their religious awards are especially encouraged to do so. UNIT PHOTOGRAPHS Units will have an opportunity to have a group picture made during their check-in process. Each unit that chooses to participate will receive one complimentary 8X10 group photo of their unit. Additional photos will be available at $5.00 each. This option is only available on Sunday as it takes time to get the photos processed and back to your unit by the end of the week. Please be prepared with either Class A or Class B uniforms for your check-in photo. FLAG CEREMONIES The camp will assemble for the flag ceremonies in the morning and evening. Scouts and leaders are expected to attend the evening flag ceremony in full Class A uniform. Troops are asked to assist with flag ceremonies and blessing the meals. COMMISSIONER SERVICE After your troop guide finishes helping you check in, you probably won’t see them in your campsite again until you check out on Saturday morning. That’s okay, because we have staff members with the full time job of taking care of your needs during the week. The staff member is your Commissioner. The commissioner staff will stop by your campsite each morning to visit with leaders in the site. They will make sure you have all the supplies you need. If there is something broken or missing in your site, they will see that it is taken care of. 2010 Leader’s Guide to Summer Camp 8 visit www.kiakima.com ! Units should have at least one leader present at each leaders’ meeting. LEADERS’ MEETINGS A meeting of all Leaders and Senior Patrol Leaders will be held after the evening meal on Sunday. At this meeting members of the camp staff will give an overview of camp policies, procedures, and special program activities that will be offered during the week. Also, this is an opportunity to have questions answered about your troop’s week at camp. In addition, a brief Leaders’ Meeting will be held each morning after breakfast. At this meeting, unit leaders will get the opportunity to ask questions, get any updates on special events going on in camp, and the daily newsletter will be distributed. TRADING POST Kia Kima operates two modern and efficient Trading Posts. Our Trading Posts stock many items that are related to the Scout’s merit badges. In addition to crafts, the Trading Post also stocks concession items. Some of the items stocked are: Camp Ball Caps, Writing Paper, Craft Kits, Pocket Knives, Postcards, Slush Puppies, Pizza, Ice Cream, Folding Chairs, Batteries, and Camp Patches. Most Scouts will spend on the average of $40-$60 in the trading post. This will generally pay for merit badge materials and a few snacks throughout the week. Please budget accordingly! Kia Kima has no ATM, so please be sure your Scouts bring enough cash. VISITORS LEADERSHIP IN CAMP ! Leader’s Fees are due upon arrival at camp. All units are required to have at least two adult leaders in camp at all times. This policy is required by the Boy Scouts of America. All leaders must be registered members of the Boy Scouts and meet membership qualifications. The unit leader must be at least 21 years of age and any additional leadership must be 18 or older. Leader’s fees are $110 per week. This covers the cost of their food at camp. As an added incentive, you will receive two leaders free if you bring a minimum of 5 boys. Free leader credits will be applied at check-in so keep this in mind as you calculate your camp fees.The following table is used when calculating leaders fees: # of Scouts 5 24 32 40+ # of Leaders @ no charge 2 3 4 5 Free leader credits will be applied at Check-in. visit www.kiakima.com 9 Visitor’s night at camp is Friday evening. At this time, parents will have the opportunity to eat with their sons in the dining hall and attend the closing campfire. Visitors should not plan to arrive before 5:00 PM, as Scouts will be involved in merit badge sessions. The Campfire will conclude around 9:30 PM so visitors should plan to leave shortly thereafter so Scouts and Leaders can get a good night’s sleep. The Program Director will be asking for a head count of the amount of visitors at the Friday Leaders’ meeting. This will give us an estimate of the amount of food to prepare. The cost of the Friday evening meal is $5.00 for adults, and $3.00 for children under the age of 12. Kids under age six eat free. Visitors may purchase meal tickets from the Program Office as they enter camp. All visitors must possess a visitor’s wristband in order to eat. Visitors at any time other than Friday should make prior arrangements with the Camp Director. There are no facilities at Kia Kima to allow visitors to stay overnight. 2010 Leader’s Guide to Summer Camp CAMP OSAGE Since 1964, Camp Osage (originally the main camp) has been welcoming Scouts to the banks of the South Fork River. Camp Osage is the larger of the camps at Kia Kima Scout Reservation with 15 unique campsites to choose from. At Camp Osage, a troop will find traditional, though exceptional, camp programs including nature, ecology, athletics, Life to Eagle, scoutcraft, handicraft, shooting sports, the trailblazer 1st year program, and aquatics. All aquatic activities, including swimming and boating, are held at the Osage beach on the South Fork River. ! Each troop provides a waiter for each table to clean up after meals. CAMP CHEROKEE Camp Cherokee was established in 1965 as an “outpost camp”. Though creature comforts do exist at Cherokee, troops still enjoy the “rustic” setting and “village like” atmosphere. Camp Cherokee has programs similar to that of Osage with a major difference being food service. Scouts and leaders alike enjoy preparing their own meals in their campsite according to their own tastes. Scouts pick up pre-packaged food from our commissary and cook it in accordance to our menu preparation book. This book is provided to units prior to camp so additional spices and secret ingredients can be procured prior to arrival. The Aquatics program at Camp Cherokee provides Scouts an opportunity to experience the thrills of small boat sailing, lifesaving, motorboating, canoeing, swimming and BSA Lifeguard. FOOD SERVICE -CAMP OSAGE Scouts attending Camp Osage eat in the camp’s dining hall. Meals are provided in a modified cafeteria-style fashion. A well-balanced menu has been designed to please both youth and adults. Troops eat together. Each troop provides a waiter for each table to clean up after meals. The waiter system will be explained at camp but should be rotated daily. Visitors desiring to eat in the dining hall should make arrangements in advance. Visitors should plan to eat with their troops at the assigned times. Visitor meal fees are $8.00 for adults and $3.00 for children ages 6-12. Children under 6 eat free. 2010 Leader’s Guide to Summer Camp 10 visit www.kiakima.com ! The camp administration building is a “hot spot” for high-speed wireless internet. WIRELESS INTERNET The camp administration building is a “hot spot” for high-speed wireless internet. A signal is generally available within 100 yards of the building for those leaders wishing to take advantage of this service. We are currently working to expand our wireless internet service to additional areas of camp. A bank of computers is located in the administration building for use of the leaders. MAIL FACILITIES FOR THE PHYSICALLY CHALLENGED Site #13, Dancing Bear, is a barrier free site at Camp Osage. It will accommodate up to 40 physically challenged Scouts and adult leaders. It is conveniently located near the Central Shower House. Units with special-needs Scouts are given priority in reserving this site. NOTE-Other units may reserve the site but may be relocated without notice if a need arises. All outgoing mail may be placed in the mailbox inside the Administration Building. Mail will be taken to the Post Office in town daily. Incoming mail will be available only to unit leaders after 1:30 PM. All mail sent to Kia Kima should follow the format outlined in the table on the right side of this page. Parents are encouraged to write their sons while they are at camp. Please remember the mail takes time. Letters mailed after Wednesday will not arrive in time. All mail received after the troop has checked out will be returned to the sender. NOTE: Due to the high volume of campers, we are no longer able to support the camper email program. Please use the US Postal Service or private email accounts. visit www.kiakima.com ! Kia Kima Scout Reservation Troop # and Scout’s Name 629 Kia Kima Trail Hardy, Arkansas 72542 11 2010 Leader’s Guide to Summer Camp CHECK-OUT The check out procedure will begin on Saturday, and should be completed before 10:30A.M. Any unit with special check-out considerations should make plans through their Camp Commissioner. After breakfast the unit will return — with the troop guide — to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The troop guide and unit leader will conduct another inventory to make sure that no equipment has been damaged or misplaced. The troop guide will also inspect the site to ensure that it is clean. CHECK-OUT AT A GLANCE Schedule 7:00 Reveille 7:10 Waiter’s Call 7:20 Assembly 7:30 Breakfast After Return to campsite and prepare for departure Step-by-Step: 1. Pick up merit badge paperwork from breakfast, go through each item thoroughly before leaving camp. It is very difficult to verify merit badge completion once you leave camp. It is nearly impossible to correct dirscrepancies once camp is over. 2. Campsite - Return to your campsite with your Troop Guide. Pack up your gear and clean the site one last time. 3. Trash - Bag up all trash and take it to the camp dumpster. 4 . Quartermaster - Return any camp equipment you may have used to the Quartermaster and stop by the Trading Post to pick up last minute items. 5. Administration Building - Before leaving camp, stop at the Administration building to take care of any last minute paperwork, settle any debts, turn in evaluation forms, and check-out of camp. ! Please plan your checkout no later than 10:00 AM. Staff must prepare campsites for Sunday Checkin. 2010 Leader’s Guide to Summer Camp 12 visit www.kiakima.com MERIT BADGE PROGRAMS M ost merit badges can be completed at camp; however, because of time requirements, special projects, or other considerations, some merit badges require prerequisites or special skill levels. Merit Badges are listed by program area with a short description of each badge including any requirements that may or must be completed at home, and the prerequisites (if any) for the badge. There are also a few helpful tips on what to bring. Please note that some badges are taught at only one of the two camps. They are noted with the appropriate icon. We are constantly looking for skilled instructors of merit badges. If any unit leader possesses a skill that he would like to teach at camp, feel free to call us. We can put you on the schedule for that week! Please note that each camp offers programs independently of the other. Some badges offered at Cherokee are not offered at Osage. KEY TO PROGRAM ICONS The following icons are used in the Program Information section to help you easily identify which sessions are most appropriate for which Scouts. Be sure to read the program description for details about that particular program. One hour session Two hour session Three hour session All day program Recommended for all Scouts Recommended for younger Scouts Recommended for older Scouts visit www.kiakima.com Merit Badge required for Eagle Written material required Program fee or material cost Indicates requirements that must be completed at home; they cannot be completed at camp Indicates requirements that may be completed before coming to camp to allow more time for additional activities Indicates a prerequisite for this program 13 Taught in conjunction with another Merit Badge Camp Cherokee Camp Osage Both Camps 2010 Leader’s Guide to Summer Camp AQUATICS AREA Swimming This badge is required for Eagle (with alternates), and is required to take any other Aquatics merit badge. It is a good entrylevel Aquatics merit badge. Bring long pants, a long-sleeved button down shirt, and shoes that can get wet. This merit badge should not be considered for nonMile Swim swimmers or beginners. Scouts should know how to swim well before taking this badge. It is highly recommended that CPR instruction (requirement 2) be com- This is not a merit badge, but allows Scouts to earn the Mile Swim badge. Scouts are required to swim an increasing amount pleted prior to camp. each day during practice building up to a mile. The Mile Swim BSA Lifeguard generally takes place on Saturday morning. This is a rigorous program that certifies a Scout to be a Lifeguard. Scouts are required to spend all of their time in the Aquatics area. Physical strength, stamina, and a great deal of written work are required. Bring long pants, a long-sleeved buttoned down shirt along with shoes that can get wet. This program is recommended only for older Scouts and strong swimmers. It is highly-recommended that the CPR instruction be completed prior to camp. Bring a copy of your current CPR card to assist in completing the paper work. Adults are welcome to participate in the BSA Lifeguard program. Lifesaving This badge is required for Eagle (with alternate), and is a two-hour session. It is a challenging merit badge that requires physical strength and stamina. Bring long pants, long-sleeved button down shirt, and shoes that can get wet. It is recommended that CPR Instruction (requirement 13b) be completed prior to camp. 2010 Leader’s Guide to Summer Camp Rowing This is a one-hour session. Physical strength and stamina required. The skills are more difficult to master than in Canoeing. It is highly recommended that CPR instruction (requirement 2) be completed prior to camp. Canoeing This is a two-hour session. Good physical strength and stamina required. This is a good merit badge to introduce boating; it is more fun and less difficult than rowing. It is recommended that the CPR instruction (requirement 2) be completed before camp. Swimming Instruction This session is for Scouts in the Non-Swimmer and Beginner ability groups. The instruction will work to improve their swimming skills and aim toward advancing to the next ability group. The beginner’s test completes requirement 7 for Second Class, and the Swimmer’s test completes requirement 9 for First Class. 14 visit www.kiakima.com Motorboating This is a one hour merit badge. Scouts will learn the proper technique for operating a motor boat, dropping anchors, fueling and much more. Recommended for 2nd year campers. It is recommended that the CPR instruction (requirement 1b) be completed before camp. Small Boat Sailing Wood Carving This badge will teach Scouts the skills necessary to rig sails and launch a sailing vessel. Scouts will learn knots This merit badge is not recommended for first-year and other skills needed to safely sail. It is recommended Scouts. There is a small cost for materials. Knives that the CPR instruction (requirement 1b) be completed before are available for Scouts to use or Scouts may use their camp. personal carving knives. Personal knives should be sharp and pocket knives are highly discouraged. Basketry Each Scout will learn to weave his own basket and make one that he can take home. This is an excellent merit badge for young Scouts. There is a small cost for basket materials. Textiles Scouts will learn the process for making cloth and the differences in types of fiber samples. Jobs in the textile industry are also discussed. This merit badge is excellent for younger Scouts. HANDICRAFTS AREA Art Sculpture Scouts in this session should have some drawing or artistic experience. There is a lot of freedom in choosing medium and subjects for artwork. Art requirement 4 must be completed before coming to camp. Art will be combined with Sculpture Merit Badge. visit www.kiakima.com 15 Scouts will learn basic sculpting and molding techniques through the use of clay and plaster. There will be a small fee for materials. This is taught in conjunction with Art Merit Badge. 2010 Leader’s Guide to Summer Camp Leatherwork Fish & Wildlife Management There is some written material for this badge This is another good badge for young Scouts. There is a small and a conservation project is also required. cost for materials. Requirement 3 may be done before coming Scouts should bring old shoes to wear in the to camp. creek. Indian Lore Chemistry This badge is recommended for all Scouts. There is a small cost for materials. This merit badge will involve the study of various American Indian tribes. Requirement 1 may be completed before coming to camp. This session explores the chemical aspects of the environment through laboratory work and interactive discussions. Because of the nature of this merit badge, it is recommended for older Scouts. This merit badge will be limited to the first twelve Scouts. Fly Fishing/Fishing ECO-CON AREA Soil & Water Conservation Scouts will be instructed in the use of a rod and reel and a fly rod. Scouts will also get Learning to conserve the world’s most natural resource the opportunity to tie their own flies and lures. is critical to the survival of the human race. Scouts taking this These two badges will be taught in conjuncmerit badge will learn about the importance water plays on our tion with each other. environment. They will also do an in depth study on the Nature conservation of soil and how soil plays an important role in environmental protection. This is an excellent introductory merit badge to the Nature area. It requires some hiking, and observation. This badge requires drawings and night observation (frog hunt). Environmental Science Scouts must keep a reptile or amphibian for at least one month to complete this badge. This (requirement 8) must be done outside of camp. This merit badge is not recThis badge is required for Eagle ommended for Scouts and is a two-hour session. It who are very afraid of requires daily hikes, field notes, snakes, although the and experiments. There is a instruction may lessen great deal of written material, these fears. but some of it (Requirements 1 and 4) can be completed before coming to camp. Younger Scouts are discouraged from taking this badge. Reptile & Amphibian Study 2010 Leader’s Guide to Summer Camp 16 visit www.kiakima.com Forestry more than two of these badges at a time. Most of the badges require prior preparation or bringing materials from home. All of these sesA leaf collection and a report on the field trip are required. sions require written material. Scouts need to Scouts need a notebook and adhesive tape for mounting the bring a standard notebook, pencil, and pen. leaf collection, or complete it before coming to camp. (Requirement 1) Communications/Public Speaking Geology This is a 2-hour badge and is Eagle required. Scouts will learn basic communication skills This badge teaches how rock and mineral formations are cre- needed in today’s society. As an added boated. Scouts will also learn about fossils, faults, soil and stream nus, Public Speaking will be taught in erosion. conjuntion. Communications requirements 5, 7 and 8 may be completed before camp. Space Exploration Scouts have the opportunity to construct, launch and recover a model rocket. There is a small cost for the rocket kits. A couple of drawings are required which involve some creativity. These (Requirements 2 and 5b) may be done before coming to camp. Weather Citizenship in the World Scouts will build a weather instrument and use it to track the weather during the week. This badge covers a lot of material. An interest or background in weather is helpful. Requirements This is a 1-hour badge and is Eagle required. 8, and 9 may be completed before coming to camp. Scouts will learn about diplomacy, international trade, and foreign relations. Citizenship in the Nation LIFE TO EAGLE The Life to Eagle is an intensive program focused on some of the most difficult Eagle required merit badges. Scouts may complete as many requirements as is feasible over the course of the week. However, some requirements will need to be completed at home. As these Eagle required badges are quite involved, it would not be advisable for Scouts to take visit www.kiakima.com 17 This is an Eagle required badge. Scouts will learn about the U.S. Constitution and Bill of Rights. Scouts will also have the opportunity to contact their senator to share personal views on an issue. Requirement #3 may be completed prior to camp 2010 Leader’s Guide to Summer Camp SCOUTCRAFT Camping This badge requires an overnight camping trip. Scouts should bring appropriate camping equipment (backpack, sleeping bag, etc.) In addition, Scouts must bring a personal or unit tent from home suitable for backpacking, and know how to set it up. Requirements 4b, 5c,7, 8d and 9 may be done before or after coming to camp. Pioneering Fire Safety This merit badge requires that you complete a pioneering project. Scouts should be familiar with knots, lashings, and splices. Requirement 2a outlines pre-requisites. This merit badge is recommended for all Scouts. Orienteering They will learn about fire prevention in the home and create a protection plan for their family. This is an informative badge with lots of hands on, and may include a visit to a local fire station. Lost in the woods? No problem. This badge teaches you Requirement 11 may be done prior to camp. how to use a map and compass. Scouts will have an indepth look at topographical maps as well as GPS systems. First Aid This badge covers a great deal of written material, and there are skills to master. Familiarity with knots is extremely important. This badge is recommended for older Scouts. It is highly recommended that CPR instruction and requirements 1, 2d, 3c, and 7 be completed prior to camp. Wilderness Survival This merit badge requires an overnight camping trip. Requirement 5 requires putting together a personal survival kit. This may be done before coming to camp. Scouts should bring these materials to camp. 2010 Leader’s Guide to Summer Camp 18 visit www.kiakima.com SHOOTING SPORTS Each Scout taking Rifle Shooting should have a distance of at least 13 inches between the tip of his thumb and the top of his arm. Rifle Shooting Archery Shooting experience is highly recommended, and this merit badge requires a lot of time to qualify. Scouts should be at least 13 years of age or second year campers and have the strength and size to manage a 10-pound target rifle. As a means of determining this, the Scout should have a distance of at least 13 inches between the tip of his thumb and the top of his upper arm as shown above. Each session is limited to 16 Scouts. Shooting experience is highly recommended, and this merit badge requires a lot of time to qualify. It is a good idea to plan to be free the hour after their session to allow for extra qualifying time. Each session is limited to 16 Scouts. Scouts must be at least second year campers. Shotgun Shooting This program will teach Scouts the basics of handling and shooting a shotgun as well as safety precautions for firearms. They will have the chance to shoot both skeet and trap as well as practice to sharpen their skills. Scouts must be at least 14 years of age to take this merit badge. visit www.kiakima.com 19 2010 Leader’s Guide to Summer Camp SPORTS AREA Golf In this program you will learn all about this challenging sport, including USGA rules, golf etiquette, history, proper grip, stance and swing. You will practice your swing and shots on the driving range. You will play a round of golf on a beautiful Cherokee Village golf course. A local golf instructor will give personal instruction and coaching. Participants can complete MOST of the requirements for Golf merit badge. You can bring your own clubs or use ours! Whitewater Athletics Experience the thrills of running class II whitewater in a kayak. Scouts will learn the essentials of whitewater kayaking on the South Fork River. The highlight of the week will be a Thursday trip to the Spring River. This class is limited to 6 participants. Participants must be at least 13 years at of age and pass the BSA swimmers test. In this merit badge you will learn about sports training, officiating and all aspects of sportsmanship. This badge requires a considerable amount of physical exertion. Scouts will need to complete a battery of jumps, swims, pull-ups, push-ups, basketball throws, etc. Personal Fitness This required badge will give Scouts the opportunity to develop a fitness plan that they must maintain for 12 weeks. Scouts will also learn about different diseases related to lack of fitness and nutrition and learn different methods to help prevent them. Some requirements may conflict with certain religious views. Please review the requirements of this badge before enrolling. 2010 Leader’s Guide to Summer Camp 20 visit www.kiakima.com TRAILBLAZERS ! If there is something that we don’t offer, suggest it and we will try our best to find the supplies and offer it , if not the next night the next year. T he Trailblazer program is a three-hour program designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. • The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. Each Scout will receive credit for the rank advancement requirements that he completes at camp. • How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. Requirements that they may accomplish at camp include: Tenderfoot-4a, 4b, 5, 6, 7, 9, 11, 12a, 12b; • Second Class-1a, 2, 3c, 3d, 3e, 3f, 6, 7a, 7b, 7c, 8a, 8b, 8c; First Class-1, 6, 7a, 7b, 8a, 8b, 8c Twilight Activities: • Open Scoutcraft - (Tuesday and Wednesday 7:30-8:30) – the Scoutcraft and Trailblazer staff will open up the Scoutcraft area for anyone who • wants to come back and complete something they missed during a class, or have fun doing something we did in class over again ( i.e. chop wood, build fires lashings etc.). Scouts can also take advantage of this time to finish some requirements that aren’t offered in the Trailblazer program. This is open to all visit www.kiakima.com 21 Scouts! So everyone is welcome to come down and have fun! Compass Course- The Trailblazer staff will have a 1 mile compass course prepared so that Scouts can complete First Class Requirement 2. Scout leaders will be given the key and are encouraged to assist Scouts with this requirement. This requirement must be completed during a Scout’s free time. Camp Gadget- Pioneering spars and rope will be made available during Open Scoutcraft so any Scout can come into Scoutcraft and finish First Class requirement 7c. Scouts may also build a project in their campsite under their Scoutmaster’s guidance. Water Rescue- Second Class requirement 7b and First Class requirement 9c (demonstrate line rescue) will be offered Monday evening at the waterfront. All Scouts needing this requirement are invited to participate and get signed off whether they are in Trailblazers or not. Scouts must be able to pass the BSA Beginner Swim Test. Civic Leader – We will invite local civic leaders to camp to fulfill Requirement 5 of the First Class rank. More details will be announced at camp when local leaders can verify their schedules. 2010 Leader’s Guide to Summer Camp High Adventure T and O.U.T programs will be housed at a separate base camp location from their Scouting unit. Participants may be co-ed, as long as all participants are registered members of a Boy Scout Troop or Venturing Crew. If a Venturing Crew brings female members, a female adult leader must participate. Ozark Venture Base programs will provide food, cooking gear, and other group equipment. Please explore this next section of the leaders’ guide as it lists details regarding each program. Participants are responsible for all personal gear, including tents. (Detailed gear lists are available on the following pages for those participating in the O.V.B. programs). he need to keep older Scouts coming back to summer camp has long been recognized and the Ozark Adventure Base (OVB) has been designed to meet that need. Whether you are in an older Boy Scout Troop Patrol or a co-ed Venture Crew, the Ozark Venture Base has something that meets your needs. Scouts participating in the OVB programs must be at least 13 years of age and have achieved the rank of First Class by January 1st. Preregistration for these programs is mandatory. OVB programs include: Mountain Man, Ozark Ultimate Trek(O.U.T.), COPE, High Ozark Mountain Expedition (H.O.M.E.) and Lake Ouchita Summer Trek (L.O.S.T.). All participants in the L.O.S.T. 2010 Leader’s Guide to Summer Camp 22 visit www.kiakima.com OZARK ULTIMATE TREK O.U.T. O U.T. is the perfect combination of thrills and challenges from rock climbing,GPS navigation, hiking, and mountain biking, to caving, white water kayaking, and swift water rescue. Each crew that participates will go through 1-2 days of each program depending on the time frame. Scouts will have an opportunity to visit many of the back areas of the Syllamo Wilderness area. Crews will spend an entire day riding and learning about proper mountain biking techniques. The Syllamo Bike trail offers Scouts the opportunity to bike over 30 miles of trails with varying degrees of difficulty. Scouts participating in this program are encouraged to bring their own mountain bikes. Kia Kima does have a supply of mountain bikes for those Scouts that do not own one or are not able to transport it to camp. After you drop your bikes at a designated location, you will pick up your packs for an 8 mile backpacking trek. While on the trail you will learn all the skills necessary to hike in the wilderness and “leave no trace”. Many campers have described the Syllamore Mountain area as resembling a “Mini Philmont”. With its high ridges and breathtaking views, its sure to make for an inspiring trek. When you get tired of hiking all day, prepare to get wet. After a little instruction, you will be ready to head for the Spring River. Don’t worry, you’re not going there just to sight see. You will paddle the Class II white water in a kayak. Our instructors will teach you the ins and outs of manning your own your own whitewater kayak. While on A FEW HELPFUL TIPS OF WHAT TO BRING ON YOUR O.U.T. ADVENTURE....... „ „ „ „ „ „ „ „ Backpack suitable for a 10-mile hike Backpack tent (1/2 for the total amount of individuals going per troop) Sleeping Bag 2 Water bottles or hydration bag Long pants Hiking boots Insect repellent (containing DEET or Permethrin) Individual mess kit or frisbee w/knife, fork & spoon visit www.kiakima.com 23 „ „ „ „ „ „ Flashlight or other portable lighting source Sunscreen Water shoes, aqua socks or old sneakers If you have a backpack stove (bring it-though not required) Raincoat or poncho Hat or cap 2010 Leader’s Guide to Summer Camp the trip, you will learn about reading whitewater, river rescue techniques, surfing, throwing ropes, and much more. Boy Scouts participating will complete all requirements for Kayak BSA and White Water Merit Badge. After a long day on the river, you will return to camp for an evening of climbing instruction. This will prepare you for the full day of rock climbing that lies ahead. We have searched and found many local areas that contain climbing faces from 30-80 feet. After a week like this, we decided that you need a little time to cool off. Well, it’s not time to relax in the air conditioning just yet. You will get the opportunity to join us in some of the ! Scouts and adults participating in the O.U.T. Program should be in good physical shape. coolest caves in Arkansas. Caving may be done as an evening activity or a day trip depending upon time frames and schedules. Many of the evening activities in the OUT program will focus Scouts and Venturers on wilderness trip planning. Scouts will have the opportunity to participate in a Geo-caching exercise, learn the art of fire-by-friction, and learn basic swiftwater rescue techniques. If you think you are up to the challenge, this program is for you. Participants need to be in top physical condition to undergo the challenges of this program. Crews will be housed off-site. Scouts may sign up as a troop or individually. This program is also designed for Venturing Crews. The maximum participation is 28, so register early. 2010 Leader’s Guide to Summer Camp 24 visit www.kiakima.com HIGH OZARK MOUNTAIN EXPEDITION H.O.M.E. Climbing & Rapelling H O.M.E. is a high adventure program available to youth and adults who would like to earn climbing merit badge, instructor certification or further develop skills in the area of climbing and caving. This program is perfect for older Scouts and Venturers. This is not your standard climbing program. Participants will be challenged both mentally and physically. Whether you are practicing on the 55 foot climbing wall at Kia Kima or traversing a dark underground cave, the excitement will not let up until the adventure is over. ! H.O.M.E. participants should be at least 13 years of age. we will head to Horseshoe Canyon to continue climbing in one of the most scenic canyons in the Ozarks. That evening Participants will crawl, climb, and pull themselves in the depths of one of the many caves in this area. Scouts will get a glimpse of the underground world and learn about stalactites and stalagmites as well as many nocturnal earth creatures. This week long trek program will meet at Kia Kima on the opening day of classes. Participants will spend most of the day learning knots, climbs and rescues for what awaits them over the next three days. Scouts and leaders will then depart Kia Kima for a three day adventure in the Buffallo River Valley. Sam’s throne will be one of the first stops of your journey. Sam’s Throne is the oldest of several climbing areas found along the broad flat mountain tops of the Ozarks. The Atoka sandstone caprock that forms the cliffs at Sams Throne encircles about a three mile area. After an exciting day at Sam’s Throne we will camp along the wild and scenic Buffalo River. The next day visit www.kiakima.com 25 2010 Leader’s Guide to Summer Camp The last day of this adventure will be spent doing 300+ foot rappels! If the previous three days didn’t get your attention, standing at the edge of a 300 foot cliff surely will! Scouts and adults will also have an opportunity to learn about deep water soloing. What is deep water soloing you ask? Have you ever thought about climbing onto a cliff and the only safety net below you is water? Get the picture? Items I will need to bring for this adventure: Backpack Clothes Personal Hygiene items Headlamp with extra batteries Sleeping bag and light sheet Sturdy Shoes Water Shoes and swimwear Small tent or shelter (one per two persons in your troop or crew) Mess kit, cup, utensils Insect Repellent containing DEET or Permethrin Reccomended Gear: Polypro shirts and nylon shorts for caving Skills Learned: Sport Climbing Concepts of Lead and Traditional Climbing Rappelling Concepts of deep water soloing Pit Caving Wild Cave Etiquette Climbing Systems Rigging Belaying for climb and rappel Teamwork Personal Challenge ! Participants in this program will spend 3 days off the reservation. 2010 Leader’s Guide to Summer Camp 26 visit www.kiakima.com L.O.S.T. Lake Ouchita Summer Trek ! Participants must be 13 years of age by the beginning of camp. However, this program is suggested for Scouts 14 years old and up! L O.S.T. is our newest addition to Ozark Venture Base. Are you ready for 5 days of adventure and paddling the waters of Arkansas’ largest body of water in a single-person touring kayak? Lake Ouchita is dotted with islands, shoals, gravel bars and cliffs. Opportunities on this week-long wilderness adventure include snorkeling, GPS navigation, hiking, world-class fishing, island exploring, lakeside camping, deep water soloing and much more! This program is REQUIRED GEAR perfect for Troops, Crews as well as individuals. „ „ „ „ „ „ „ „ „ „ „ „ „ „ „ „ „ SUGGESTED GEAR „ „ Camera Journal visit www.kiakima.com 27 Small Tent (1 per 2 persons in your group) Light-weight +20 degree sleeping Bag (target weight < 3 lbs.) 2 Water bottles or hydration bag (target minimum total of 50 oz. storage) Individual Mess Kit or Frisbee w/knife, fork, & spoon Pocket knife or multi-tool Waterproof flashlight w/extra bulb & batterieies 1 Swim Suit 2 T-Shirts, Shorts & underwear for sleeping Light Fleece or Jacket Shoes suitable for water & light hiking (no flip-flops) Dry Shoes for Campsite Small Camp Towel Personal Toiletries Rain Gear Hat or Cap Insect Repellent Sunscreen 2010 Leader’s Guide to Summer Camp Upon arrival at Kia Kima Scout Reservation, L.O.S.T. participants will meet their Trek Guides and immediately begin a gear “shakedown” and equipment introduction. Participants will then load up into vehicles and head to the off-site staging area to begin their five day adventure, so it is imperative that everyone comes prepared with their gear separate from the rest of the Troop or Crew. See the accompanying table for required and suggested gear. The group will not return to camp until Friday evening for the closing campfire. All participants in the L.O.S.T program must be able to pass the BSA Swimmers Test, be physically fit and be proficient in basic boating skills. This program will provide instruction in touring kayak skills, extremely lite gear camping, trek planning, wilderness camping, open water navigation, and rock climbing. L.O.S.T will prove to be a unique adventure comparable to programs such as Northern Tier. Space is limited to just 8 participants per week. So, are you ready to go paddling? ! An Arkansas 7-day Fishing License is included for all participants over 16 years of age. Scouts under 16 years old do not require a license. 2010 Leader’s Guide to Summer Camp 28 visit www.kiakima.com MOUNTAIN MAN Pioneer Living T he Mountain Man program is a wonderful opportunity for your Scouts to learn about pioneer living as it happened in the 19th century. Many of the activities that Scouts participate in are hands on. Scouts will learn the art of forging and shaping steel into useful products that were used in everyday life. Hunting for our early settlers was a daunting task with their primitive weapons. Scouts will learn how to safely load, shoot and clean black powder shotguns and rifles. Be sure to ask the instructor about “Ozark Mountain Skeet Shooting”. Cooking was an essential part of early living. In this program we teach the proper use of the dutch oven and cast iron cookware. An Indian sweatlodge was the early American form of the sauna. Scouts will have an opportunity to participate then plunge into the cool waters of the South Fork River. Scouts will also learn the proper use and care of primitive tools. The visit www.kiakima.com crosscut saw, draw knife, shaving horse, ax, and hammer were all essential tools for early pioneers. All participants in this program will learn the art of knifemaking and make a primitive knife that they will be able to keep. In addition, each Scout will build their own flint and steel fire starting kit that they can take home. This is a three hour program that meets daily throughout the week. 29 2010 Leader’s Guide to Summer Camp ! C.O.P.E. participants should be at least 13 years of age. Adults may also participate in this program. C.O.P.E. Challenging Outdoor Personal Experience T he Challenging Outdoor Personal Experience, or C.O.P.E. program is a week-long high adventure activity for older Scouts that teaches advanced team-building and problem solving skills. Scouts will learn to work as a group and function as a team to meet a series of high and low COPE elements. Participants should be at least 13 years old. Kia Kima has one of the finest high ropes courses of any Boy Scout Camp. The goals of project COPE are to build leadership, self esteem, decision making, trust, and teamwork. This is accomplished by progressing, as a group, through a series of increasingly physically and mentally challenging excercises that require cooperation and teamwork to complete. 2010 Leader’s Guide to Summer Camp 30 visit www.kiakima.com TWILIGHT Activities ! Class A uniforms are required to be worn at every campfire. M any opportunities are available for unit activities in the evening hours prior to Taps. Some activities have been scheduled by camp staff, and are open to all Scouts and leaders. Other activities may be done on a Troop basis and can be scheduled by the unit leader through the appropriate area director. This year we will have evening merit badge instruction and some areas will be open for further instruction. This will give Scouts an extra opportunity to finish merit badges or take an extra one. The aquatics area will sponsor free boating, swimming, Blob, Iceberg and Water Slide. These open nights are available on Monday, Tuesday, and Thursday. Scouts that do not enroll in regular Aquatics sessions will have the opportunity during these times to participate in waterfront activities. Other twilight activities such as Troop shoot, rappelling, swamped canoe race, volleyball competition, Scoutmaster belly flop contest, and Scoutmaster cook-off are just a few other activities you may participate in. visit www.kiakima.com CAMPFIRES Campfires are the place where your Scout spirit can come alive. We will open with a Campfire on Sunday evenings at the Council Ring. This will be an opportunity for Scouts to meet the staff of the various areas of camp. Our final campfire will be held on Friday evening and will close out the week. Remember, Class A uniforms are worn at all campfires. Our Friday evening campfire is also an Order of the Arrow Callout Ceremony. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their lodge granting permission for members of their Troops to be called out. 31 2010 Leader’s Guide to Summer Camp ! E X TREME Twilights are open activities which require no pre-registration. Canoe floats, Kayak BSA and T-Bird Aquatics require signups at camp. EXTREME Twilight M aybe you are an adventurous soul and want a little more out of the evenings than swimming or the regular run of the mill happenings at camp. Maybe you need a few more merit badges and couldn’t take one of the high adventure programs. If this description fits you, then come visit one of our extreme twilight activities. These activities are held in the evening or on Fridays. They will give you a small taste of the high adventure programs we offer at Kia Kima. Extreme Climbing – If you walk through camp you can’t help but notice the 55 foot climbing and rappelling tower that looms over the valley. This will be an opportunity for you to experience it first hand. Our climbing staff will train and guide you. Before you know it, you will be scaling the 50 foot climbing surface. Mountain Boarding – This EXTREME TWILIGHT activity will be a true test of balance for your Scouts. Mountain Boards are basically skateboards with oversized wheels. Scouts will learn to traverse some of our easier hiking trails especially picked for this activity. Scouts participating wear full protective gear including helmets, knee pads, elbow pads, and gloves. This is an extreme activity that you will not want to miss. 2010 Leader’s Guide to Summer Camp 32 visit www.kiakima.com ! Scouts participating in the Friday Thunderbird Aquatics Program will be required to pay the $15 fee prior to departure. EXTREME Twilight Thunderbird Aquatics – This program will be offered in the morning and afternoon on Fridays. Scouts that sign up will be able to go off site and visit Lake Thunderbird for a half day of waterskiing and tubing. You must be at least 13 for this adventure. Each session is limited to 6 Scouts. The cost of this session is $15. South Fork Canoe Trip -- Three times per week, we offer units an opportunity to take an evening canoe trip down the South Fork River. This scenic float allows Scouts to escape the grind of camp for a small time to view the scenic bluffs and abundant wildlife that live in the South Fork watershed. Herons, Deer and Bald Eagles are commonly seen on these float trips. Each trip will last no more than two hours and will have you back in camp in time to participate in many of the evening activities being offered. There is not a fee for this program but space is limited so sign-up early. Kayaking BSA – Ever wanted to drop a 40 foot waterfall? How about navigate a class IV rapid? If you are an adrenaline junky, come on out and take Kayaking BSA. This program will teach you the basics of kayaking. Scouts participating will learn the forward stroke, reverse stroke, sweep stroke, draw stroke, wet exits and much more. Scouts that successfully complete this course are eligible to receive the Kayaking BSA patch.There is not a fee for this program but space is limited so sign-up early. visit www.kiakima.com 33 2010 Leader’s Guide to Summer Camp ! Add-A-Program activities can be scheduled for Saturday’s prior to or after your week at summer camp. ADD-A-PROGRAM Activities W hether you are coming to Kia Kima for the first time or if this is your fiftieth, there are many local program opportunities that await your troop. These “add-a-program” opportunities can be added to the front or back end of your trip to Kia Kima. Come in a day early or leave in the late afternoon of your departure day. Cave Programs require a 1 month reservation. All other programs should be booked through the camp office at least 1 week prior to your arrival or departure day. Spring River Whitewater Kayak Adventure – Scouts and leaders can enjoy the 58 degree water of the Spring river. The Spring river emerges out of the ground near the Missouri/Arkansas border. Over 9 million gallons per hour pour out of the the springs that produce the Spring River. This boasts some 15 shoals, ledges and class II rapids that are perfect for your introductory kayak adventure. This trip is a great way to cap off your great week at Kia Kima. Trip fees: $25 per person with a 8 person minimum and 12 person maximum. All fees can be paid to the Camp office and must be separate from normal registration fees. It is recommended that Scouts be at least 13 years of age for this program. South Fork Canoe Float – Enjoy a scenic 3-4 hour float trip from Saddle, Arkansas to 2010 Leader’s Guide to Summer Camp Kia Kima. This is a great alternate activity for your younger Scouts while your older boys kayak. Trip Fees: $10 per person with a 8 person minimum. Blanchard Springs Wild Cave Tour – Participants for this adventure should be in good physical shape, wear sturdy shoes PROGRAM COST Spring River Whitewater Kayak Adventure $25.00 per person South Fork Canoe Float $10.00 per person Blanchard Springs Wild Cave Tour $75.00 per person Blanchard Springs Cavern Tour $10.00 per adult $5.00 for youth 15 and under 34 visit www.kiakima.com ! Cave Programs require a 1 month reservation. These programs may fill fast so advanced booking is advisable. ADD-A-PROGRAM Activities or boots, and come prepared to get dirty and have fun. Participants will climb very steep slopes, crawl on hands and knees, pass under low ceilings, and travel through red clay. The tour ends at the Titans, a group of tall spectacular columns deep in a mountain cavern. Hard hats, kneepads, gloves, lights, and belts are provided, along with a souvenir t-shirt. This trip will last 3-4 hours in a 58 degree cave. The Wild Cave Tour is limited to a minimum of 3 but no more than 12. Two tours per day are permitted and they are spaced 1 hour apart. This tour is guided by the United States Forest Service. Please make reservations through the camp at least 1 month prior to your visit. Trip Fees: $75 per person Blanchard Springs Cavern ToursDiscovery Trail Tour - 1½ hours in length- Tours travel one way through the middle level of the Caverns, passing under the Natural Entrance and beside the cave stream before emerging into highly decorated rooms. With nearly 700 stair steps, this tour is not recommended for those with walking or health problems. Trip Fees; $10 for adults and $5 for youth up to age 15. If you have a group of 15 or more, a group discount is available. Group fees are $7 for adults and $3 for youth up to age 15. Advance reservations are required for group rates. visit www.kiakima.com 35 2010 Leader’s Guide to Summer Camp A ORDER OF THE ARROW AT SUMMER CAMP hoalan Nachpikin Lodge #558 is an integral part of Kia Kima Scout Reservation. Most of the members of the Camp Staff are OA members. During your week at camp the OA will host activities and make memorabilia available for sale. Brotherhood Conversion If you are an Ordeal member of Ahoalan Nachpikin #558, you will be expected to participate in the Brotherhood Walk, completing your Brotherhood membership in the Order of the Arrow. All materials needed for Brotherhood Conversion will be available at the camp office or in your Order of the Arrow Handbook. There will be a $15 fee that will cover the cost of your sash. Summer Fellowship Each week Ahoalan Nachpikin Lodge will host an informal fellowship and cracker barrel. OA members from all lodges will have an opportunity to hear the latest OA news and enjoy some fellowship. Callout Ceremony Friday night’s campfire concludes with an Order of the Arrow Callout Ceremony. Potential new members will be recognized and given information regarding upcoming ordeals. If you have OA dancers in your troop they are invited to participate. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of Council units are required to have a letter from their lodge granting permission for members of their Troops to be called out. National Youth Leadership Training This course is designed for Boy Scout Troops and Venture Crews. This course is open to all Scouts (Boys and Girls) who are First Class/ Bronze, or above. This exciting and fast paced training will be offered at Camp Cherokee during the week of July 4th through July 9th. Participants will learn new skills in team development and leadership. Skills you can bring back to a Troop or Crew and put into practice. Every Scout that maintains a leadership position should attend this training. This course is taught by a well trained youth and adult staff who know the program and are equipped to help participants develop and deliver these learned skills to their fellow scouts. For more information contact course director, Bob Christianson at christiansonb@cwdlp.com. Applications are available at the Scout office and under the forms section of www.kiakima.com. 2010 Leader’s Guide to Summer Camp 36 visit www.kiakima.com AWARDS & RECOGNITION SUMMER CAMP 4. Lead a grace at an assembly while at camp. GOD AND COUNTRY AWARD 5. With an adult leader, discuss the importance of the twelfth point of the Scout Law – “A Scout is Reverent”. Discuss how it applies to you as a scout here at summer camp, as well as in your daily life. The summer camp God and Country Award is given to Scouts who complete the following requirements. A Scout must complete at least five of the following nine requirements. 1. Assist in the raising or lowering of the American Flag at a morning or evening assembly. 6. With an adult leader, discuss the importance of “Patriotism”.Why is it important for a Scout to “do my duty to God and my country”? 7. Show how to properly display and fold an American Flag. Also, explain the different parts of the flag and what they symbolize. 2. Attend the camp-wide Vespers service on Wednesday night at the chapel. 8. Lead a morning prayer in your campsite, or lead your troop in reciting the Scout Oath, Scout Law, or Pledge of Allegiance while at summer camp. 3. Assist in preparing and leading a troop or inter-troop vesper service while at camp. visit www.kiakima.com 9. In at least 100 words, write an essay explaining how we as Scouts carry out our duty to God and Country in our daily lives, and explain how you did your duty to God and Country while at Summer Camp at Kia Kima. 37 2010 Leader’s Guide to Summer Camp SCOUT LEADER COOKOFF EXTRAVAGANZA (AKA Iron Scoutmaster Competition) Showcase your cooking skills in our leaders’ cook-off. Whether it is a pot of chili, cobbler, baked beans, jambalaya or homemade bread, plan to participate in this event. A select few of our lucky or maybe unlucky staff (depending on the meal) will be called upon to judge this event. The winners of this event will receive a special limited edition embroidered Kia Kima apron. This apron is presented at the closing campfire. KIA KIMA PARTICIPATION AWARD Showcase your cooking skills in our leaders’ cook-off. Whether it is a pot of chili, cobbler, baked beans, jambalaya or homemade bread, plan to participate in this event. A select few of our lucky or maybe unlucky staff (depending on the meal) will be called upon to judge this event. The winners of this event will receive a special limited edition embroidered Kia Kima apron. This apron is presented at the closing campfire. Youth Option 1 Adults Option 1 Do one of the following from list A and four of the following from list B List A Participate in 1. Trailblazer Program 2. Ozark Venture Base Program 3. Add on Program 4. Mile Swim 5. OA Brotherhood Conversion 6. Kayak BSA 7. Canoe Float 8. Masera Outpost 9. God & Country Award List B Participate in 1. Mountain Boarding 2. Inter-troop Activity 3. Free Swim 4. Blobbing 5. Free Boating 7. Water Slide 8. Open Shoot 9. Open Handicraft 10. Open Scout Craft 11. Free Climbing 12 Water Carnival 13. Home-made Boat Race 14. Sports Tournament Option 2 Complete 1 of the following 1. Serve as an assistant Ranger for a part of at least four days. 2. Instruct a merit badge for a week. 3. Complete the BSA Lifeguard program. 4. Serve as the Camp Chaplain for the Wednesday Vespers. 5. Complete the BSA Climbing Instructor Program. 6. Participate in O.U.T., L.O.S.T. or H.O.M.E. Option 2 Participate in at least 8 activities from list B 2010 Leader’s Guide to Summer Camp Complete 6 of the following 1. Volunteer for at least two hours in the Trading Post. 2. Participate in OA Brotherhood Conversion. 3. Lifeguard at the Aquatics area for an evening. 4. Serve as an assistant Ranger for one full day. 5. Participate in Masera Outpost. 6. Participate in Scout Leader Cookoff. 7. Drive a vehicle on a field trip. 8. Participate in Inter-troop Activity. 9. Participate in Blobbing. 10. Assist in a program area for one day. 11. Participate in Scoutmaster Shoot off. 12. Participate in Add-A-Program 13. Help supervise the clean-up of the Commissary or Dining Hall for three meals. 14. Participate in Fire by Friction. 15. Participate in or row for Mile Swim. 16. Volunteer in the Trailblazers area for one day. 17. Participate in one of the training programs offered during the week. 18. Participate in Canoe Float. 19. Participate in Waterslide. 20. Other activity approved ahead of time by the Program Director or Camp Director. 38 visit www.kiakima.com HONOR & MERIT TROOP T he Honor Troop and Merit Troop ERIT ROOP awards recognize units that participate fully in the camp program, follow camp rules Complete 7 of the 8 following requirements. and demonstrate the true Spirit of Scouting. All units receiving the Merit and Honor Troop awards will be † The unit has 50% of its active membership at camp. recognized at the closing campfire. † Scouts attending camp participate in scheduled M T HONOR TROOP activities (merit badges, free swims, and other activities of the day). Older Scouts should try to take advantage of OVB programs. In addition to completing all 8 requirements in the Merit † Troop section, to be an Honor Troop, a unit must complete 2 of the 3 following requirements. The Senior Patrol leader or designated assistant attends all SPL meetings and the Scoutmaster or assistant attends all leaders’ meetings. † † † The unit has at least one adult that attends the Scoutmasters’ pre-camp planning conference to be held in May. The unit performs a conservation or camp improvement project while at camp. The project must be approved beforehand, and checked upon completion by the Camp Commissioner or Program Director. The unit plans one inter-troop or inter-campsite activity. The activity must foster a sense of Scouting friendship between at least two units. visit www.kiakima.com 39 † The Scouts and leaders attend the evening meals in Class A uniform. † The unit maintains a clean campsite throughout the week. † The unit attends the vesper service. † The unit has Order of the Arrow members that participate or plan to participate in the Callout Ceremony. † The unit participates in at least one flag ceremony or says grace at a meal. 2010 Leader’s Guide to Summer Camp LEADERS tired of just hanging around? ! Scout Leaders that possess trade skills should contact us prior to arrival to find out what projects are available. T here is still plenty to do at Kia Kima. We promise you won’t be sitting in your campsite, unless of course, that is what you want to do. The following are leader opportunities that we have offered at Kia Kima. Leadership trainings change from week to week based on the availability of instructors. Some of these courses may not be offered your particular week. If you are a district or council level trainer, feel free to talk to the program director and teach a course. TRAINING Climb On Safely Climb on Safely is a climbing orientation course for all leaders. This course will not certify a leader to operate a climbing program but will give them hands on knowledge on how to assist a certified Climbing Instructor. Safe Swim Defense & Safety Afloat These programs are sponsored by the aquatics area, and provide valuable information concerning the BSA’s policies for aquatic activities on the unit level, such as a troop swim. SERVICE If you are a carpenter, plumber, electrician, or just a general handyman, your skills are always needed at camp. The Camp Ranger will be glad to suggest a list of projects to any interested leader. Bring your tools and feel at home. 2010 Leader’s Guide to Summer Camp 40 visit www.kiakima.com First Aid Youth Protection CPR This training is required for all leaders that take All BSA Lifeguard candidates will have the opportu- kids on trips in the BSA. This is a very important nity to complete their CPR requirement while at camp. session to attend as it states many of the BSA’s A six-hour course will be offered to these candidates. Policies on youth and adult interaction. Adult leaders who choose to go through the training may fill the extra spaces in the session. There is a $25 fee payable to the proffesional instructors from Spring River Ambuland Service. Climbing Instructor Certification This training will include “Climb on Safely” training. This will certify leaders as Climbing Instructors. This is a week long course. Space is limited. Fire By Friction Training The ability to create fire without the use of matches has long been a skill at Boy Scout Camp events. In this session, leaders will be able to learn the fine art of creating fire. Our skilled instructors will teach friction methods such as, the bow drill, hand drill, and the fire saw. Demonstrations will also take place on how to build fire with flint and steel, battery and steel wool, wire coat hangers, and the fire piston. This is a wonderful opportunity for leaders to learn a skill that can be passed along to their Scouts. ADVANCEMENT Often, adults in camp bring with them special knowledge or skills that would be beneficial to various merit badge sessions. If any adult would like to assist with a merit badge—or offer one not on the scheduleplease see the Program Director at the Sunday Leaders’ Meeting. Also, adults are needed to help with transportation for the field trips, and the Ozark Venture Base sessions. visit www.kiakima.com 41 2010 Leader’s Guide to Summer Camp ! Scouts and leaders are encouraged to treat their clothing with Permanone insect repellent. WHAT TO Bring To Camp UNIT EQUIPMENT ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Troop Flag First aid kits Patrol flags Bow saws Lanterns Rope Extra Plastic Sheeting Brooms Water hose WHAT KIA KIMA PROVIDES ♦ ♦ ♦ Flagpole Latrine and water supply Campsite shower (hot showers available at Central Showers & East Showerhouse) ♦ ♦ ♦ ♦ ♦ 1 picnic table per campsite 2-man tents Tent platforms Bunks with mattresses Bulletin Board 2010 Leader’s Guide to Summer Camp INDIVIDUAL CHECKLIST † Scout Uniform (Scouts and Leaders are expected to wear full Scout Uniforms at all evening flag ceremonies, evening meals, and programs. Full Scout uniform includes official shirt, shorts, socks, and belt.) 3-5 pairs of socks * Sweater or jacket Swim trunks Raincoat or poncho* Extra underwear and t-shirts Hiking and/or tennis shoes Bath towel and soap Tooth brush and tooth paste* Comb or brush* Sleeping bag or sheet, blanket and pillow Flashlight and extra batteries* Jeans or long pants Long-sleeved sweat shirt* Insect repellent containing DEET or Permethrin Hat or cap* Boy Scout Handbook* Individual program needs Health Form (filled out and signed-medical examinations will NOT be given at camp) Spending money (consult Troop leaders) Sunscreen* Canteen or water bottle* Stationery, pen or pencil Appropriate Merit Badge Books Bible or personal religious literature † † † † † † † † † † † † † † † † † † † † † † † † Optional † Musical Instrument † Sewing kit* † Camera and film* † Pocket knife (no sheath knives permitted!)* † Sunglasses * Items available at the Kia Kima Trading Post 42 visit www.kiakima.com WHAT NOT TO BRING TO CAMP Personal firearms or other firearms, ammunition, and bows are not allowed in camp: only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp as well. Any such equipment brought to camp must be delivered to the Reservation Director when the unit checks-in. It will be returned when the unit checks out at the end of the week. In addition, no pets of any kind or fireworks are allowed in camp. This is the policy of the Boy Scouts of America. Finally we recommend that items such as radios, MP3 players, electronic games, and other electronic devices not be brought to camp. Summer camp is an outdoor experience, and these items are not appropriate to that experience. TIPS Other than some basic items, different people and units will bring different items with them. A good exercise is to think about your perfect week at camp and bring items that you see in your mental picture. If you want to spend the week fishing don’t forget to bring your rod and tackle box. To help you keep from forgetting those important items, we have a list on the previous page to help you with your packing. ! No pets of any kind or fireworks are allowed in camp. This is BSA policy. visit www.kiakima.com 43 2010 Leader’s Guide to Summer Camp CAMP CHEROKEE Shaded areas indicate class times. 2010 Leader’s Guide to Summer Camp 44 visit www.kiakima.com CAMP OSAGE Shaded areas indicate class times. visit www.kiakima.com 45 2010 Leader’s Guide to Summer Camp CAMPSITE INSPECTION Unit Number This form will be used for the daily campsite inspection. Council Week of Camp Day of the Week: Monday Tuesday Wednesday Thursday Friday Campsite United States Flag ________/5 pts Is it displayed? Is it displayed properly? Troop Identification ________/5 pts Is the troop flag or other appropriate insignia bearing troop numbers easily seen? Tent Appearance Are tents pitched properly? No tent ropes tied to trees, shelters, or other tents. Are all the tents in the campsite consistent in appearance (either all open or all closed)? ________/10 pts Clean Tents Are the tents neat and clean? Is personal gear stored out of the aisles of the tent and food is not in the tent for animals? Are there any clotheslines in the tents? Clean Campsite Area ________/5 pts ________/15 pts Is the campsite area clean? Is there trash in the campsite? Fireguard Chart ________/5 pts The troop’s fireguard chart must be filled out and displayed on the campsite’s bulletin board. Safety Hazards ________/5 pts No hazardous objects in the area; tools are stored properly when not in use. First Aid Kit ________/5 pts Is the troop first aid kit marked and readily accessible for the Scouts? Vehicles No unauthorized vehicles are allowed in the campsite. All authorized vehicles must display a permit. ________/20 pts Recycling ________/10 pts There must be no aluminum cans in the garbage can. Latrine The latrine must be reasonably clean. Is there adequate paper and soap available? ________/10 pts Shower Area Has the troop cleaned the central shower facility for their assigned day? A rotation schedule is posted on each campsite bulletin board. ________/5 pts Bonus Points Does the troop have a unique gateway or other camp gadgets that would require Scouts to use their Scoutcraft skills? ________/5 pts TOTAL 2010 Leader’s Guide to Summer Camp ________/105 pts 46 visit www.kiakima.com visit www.kiakima.com 47 2010 Leader’s Guide to Summer Camp HOW TO GET TO KIA KIMA GPS Coordinates N 36.34450531° W 91.59223171° 2010 Leader’s Guide to Summer Camp 48 visit www.kiakima.com  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2010 Title A name given to the resource 2010 Kia Kima Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Jim Charbonnet Leaders Guide https://www.kiakimamuseum.org/files/original/301a6dc54d3797fb22a919c880451baf.pdf c5c8fbaf83d31f3e16e5c4efb4fd9f88 PDF Text Text �Dear Leaders, Resident Camp for 2010 will be held on June 5th--June 8th and June 9th--June 12th. In 2009 we saw a 15% growth in attendance and we expect similar growth in 2010. In 2010 we will continue with two separate resident camp sessions for your convenience. You may choose which three day session you would like to attend. This leader’s guide was assembled and organized to help you plan a successful summer camping experience for every boy in your Pack. As you can see, there is truly something for everyone, each boy is welcome at Kia Kima, and in fact, these boys are why we are here, standing ready to help guide you in your summer camping efforts. We hope each boy in your unit gets every opportunity to attend this year’s camp. I encourage you to get fully involved in this year’s Space theme. Many Packs will come to camp equipped with props, costumes, table decorations and many more spirit items that reflect this theme. This will only add to the rich experience that will be provided. On behalf of the Chickasaw Council and the entire Kia Kima staff, we look forward to seeing you at camp this summer! Sincerely, Jeremy Palazolo Program Director Chickasaw Council, BSA �Table of contents Camp Fees & Reservations page 2 Safety & Registration Procedures page 3 Registration Medical forms In case of an emergency Fire safety General Information Correspondence Transportation & parking Check in Trading post Visitors Program Information Daily Schedule Wolf, Bear & Webelos Resident Camp Daily Schedule All the stuff to do while at camp Webelos program activities What To Bring To Camp What to bring Unit equipment Personal equipment Tips What not to bring 3 4 4 5 page 7 8 8 9 12 13 page 16 14 14 15 16 17 page 18 18 18 18 19 19 Twilight and Free Time Activities page 20 Check Out page 21 Coming & going CheckOut CheckOut process at a glance Maps 21 22 22 pages 23 & 24 �2 ! Camp Fees & Registration Campsite requests can be made by filling out the camp application and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. This form can be found at www.kiakim.com or at the Council office. Camp fees The resident camp fee is $125.00. The camp fee includes a camp patch and t-shirt for each Scout. Please note that we Resident Camp Fee Schedule Cub Scouts $125.00 Webelos $125.00 Leaders $ 75.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces at final checkin. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 Packs are required to make a deposit of $30.00 per Scout by March 15th. An additional $50.00 is due by May 14th, and the remaining $45.00 should be paid after arriving at resident camp. can not offer refunds for Scouts who leave camp early. The complete Registration Packet is available at www.kiakima.com. A portion of the fee is due with each step of registration. The first payment is due with the “Pack Count Form” which allows us to plan for the size of each pack. Packs are required to make a payment of $30.00 per Scout by March 15th. It is possible to add Scouts after this with permission from the Resident Camp Director. This $30.00 payment is nonrefundable, but will be used as payment toward the camp fee. The next payment is due with the second step. An additional $50.00 deposit per Scout is due with the “Financial Preregistration Form” and is due by May 14th. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders’ fees are due by check-in. Please allow plenty of time for mailing or bring them with you in person. The “Financial Summary Form” will assist you in figuring the amount due. Detailed instructions of the registration process are included in the Registration Packet. The registration packet is seperate from this booklet. �3 Safety & Registration Procedures ! Packs should plan to arrive at Kia Kima for resident camp between 1:00 PM and 3:00 PM on the opening day depending upon your session. Registration Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed. Additional help, along with last minute updates and tips can be found on our website at www.kiakima.com. to the differences between the activity badges offered. 3. Cub Scouts will be assigned walking groups (generally no more than 15 per group) and will participate in a pre-structured program. Operation Hours – After May 23th, the camp will be in operation and staff will be available in the office to answer any of your questions. Please use the number in the table below. Confirmation & Changes Resident Camp address When we receive your “Financial Preregistration Form”, we will send you an email that will include a username and password for our online registration system. This system will be used to register your Pack’s first and second year Webelos for camp activities. The following steps should be followed: Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 Phone: 870-257-4935 Fax: 870-257-4714 E-mail: director@kiakima.com 1. Webelos will be registered individually but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webelos will be permitted to attend a class without an accompanying adult. 2. Webelos may register for any of theWebelos activities. Leaders should pay special attention Service Center address Chickasaw Council 171 S. Hollywood Memphis, TN 38112 901-327-4193 Fax: 901-327-2010 2010 Cub Scout/Webelos Resident Camp Leader’s Guide �4 Medical Forms All Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. Scouts and leaders must have an annual examination. Youth participants and adults should use the new Health Form. These forms are available in your Registration Packet—please make copies for your Pack or print them from the Forms button at www.chickasaw.org. Please complete Parts A, B, and C of the current form. Older versions of the medical forms cannot be accepted. Each Scout and leader will have a health recheck after his arrival as part of the check-in procedure. The Pack’s medical forms will be kept on file for the week with the camp’s Health Officer. They will be returned to the Cubmaster at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Parts A and C) is still required. Even if a leader is arriving late in the session all efforts should be made to have that person’s health history Please make arrangements for physical examinations before summer camp. Any Scout or leader who does not have a completed health form—including the examination-will be restricted from all camp activities until an examination has been given. There are no provisions for an examination to be given at camp. Also, make sure that each health form has been signed by all parties in the appropriate places. Please keep a copy of each Scout’s physical for your records. Safety While we want every Scout to have a fun and exciting stay at resident camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and safe experience. In case of accident or emergency with the Pack during check-in, so that the health officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to resident camp, and they were not able to give the health forms to the leader before camp, then they will need to give these forms to the Health Officer upon arrival in camp. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 Kia Kima has a Health Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. In addition, Kia Kima has a working arrangement with physicians from the surrounding communities for the treatment of more serious cases. If this kind of treatment is required, the Scout’s parents will be notified by telephone, and their wishes concerning treatment will be respected. If such a trip is required, we ask that one of the Scout’s leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. At the health recheck, the camp reserves the right to refuse admittance to any Scout or leader �5 who, in the opinion of the Camp Director and Health Officer, has any physical or medical problem that could present a hazard to himself or others. If a Scout or leader has any special medication, it may be kept in the Health Lodge. Fire Safety Dangerous Wildlife Kia Kima is a Wilderness Setting. While visiting the out-of-doors, it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. We will list a few tips to keep you comfortable at camp. Kia Kima has a fire and emergency alarm system. This system will be explained at the leaders’ meeting on the first evening you are in camp, and a test of the system will be conducted early in the session. Some fire fighting equipment (rakes, shovels, fire buckets) is available in each campsite, or from the Quartermaster. If there is an emergency, this equipment will be used by members of the camp staff. This equipment is not to be used by Scouts; Scouts do not fight fires under any circumstances. Under no circumstances shall flames of any kind be used in any tent. If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled • “NO Flames in Tents.” This can be stenciled on the tent or on a place card in front of the tent. Flashlights • or battery-powered lanterns-which do not pose the threat of fire or asphyxiation-are the only acceptable • light for use in tents. Liquid & LP Fuels • Liquid-fueled equipment (kerosene, gasoline, white gas, etc.) • is to be used only by adults. Lanterns or stoves may be used at campsites, under adult supervision. Empty propane cylinders should be taken • home with the pack and not placed in fireplaces or trashcans, as they may explode when heated. Camp rules & hints No riding in the back of trucks. All Scouts riding in a vehicle should have a seat belt and be fastened in. Throwing things at camp, like rocks and sticks, is not permitted, especially around the lake area and along the creek banks in camp. Running in camp should be limited to the open fields and play areas. Kia Kima does not have many flat or level areas on which to run. Roadways and paths are not designed for running. No open-toed shoes like flip flops or sandals except in the shower facility. Bare feet are limited to three places: behind the fenced-in area at the waterfront, in the shower, and in the bed. At all other times, you should have your shoes on. The buddy system means two or more Scouts go everywhere in camp together. Cubs and Webelos should be aware of where their buddy is at all times. 2010 ! If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled “NO Flames in Tents.” This can be stenciled on the tent or on a place card in front of the tent. ! No riding in the back of trucks. For insurance reasons, Scouts are not permitted to ride in the beds of pickup trucks. Cub Scout/Webelos Resident Camp Leader’s Guide �6 • • • • • • • Scouts should not be sent to the campsite alone, or on any trip out of a leader’s view without a buddy or a leader. Camp is a big place and Scouts often get turned around while walking a common trail, even if they have traveled that way many times before. Any campfire started in the campsite should be completely extinguished before leaving the site for any reason. Unattended fires in camp can be very dangerous. Try to keep knife use to a minimum. Open knives in crowded areas and walking with an open knife pose great dangers. Individuals who have knives should be considerate of others and use those knives safely. Please do not cut live trees, no matter how big or small they are. Walking sticks are sold in the camp Trading Post, or may be made from limbs or trees that are already dead and down. Please do not disfigure the trees, bushes, or shrubs. If you dig holes for any reason, please fill them up when you are finished. Leaving open holes in activity fields and campsite areas poses a tripping hazard. Please do not hang wet clothes inside your tent. Also, do not attach clotheslines to the tent, as these put stress on the tent and can cause it to fall down. Clotheslines in campsites should be hung with colored or white cord and as high off the ground as possible to avoid Scouts or leaders walking into them. Please remove any clotheslines that you hang up before leaving camp. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 �7 ! Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. General Information Leaders in camp All units are required to have at least two adult leaders in camp at all times. Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. This policy is required by the Chickasaw Council. All leaders must be registered members of the BSA, and must meet the qualifications for the leadership position in which they serve. The unit leader must be at least 21 years of age. Any additional leaders must be at least 18 years of age. Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp must meet all of the above requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your pack’s stay at camp. Rotation of leaders can give way to situations that are not conducive to the positive influences of a stay at resident camp. For units bringing 5 or more Scouts, the unit leader and one assistant may attend camp at no charge. Additional “leaderspace” is $75.00 for the week. Each leader-space provides meals, tentage, and an official resident camp patch. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying different parts of the week. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one leader-space and pay only $75.00. They will, however, only receive one patch for the one leader-space. Additional patches are available for the purchase from the Trading Post. The general rule is that the unit needs to pay for the maximum number of leaders staying in camp at any one time. If, however, additional leaders will be in camp for only one or two days and do not wish to pay for the entire session, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of leaders to Scouts may be contacted by our Administrative staff to ensure that there is enough tent space for everyone. 2010 ! For units bringing 5 or more Scouts the unit leader and one assistant may attend camp at no charge. Cub Scout/Webelos Resident Camp Leader’s Guide �8 Correspondence All resident camp correspondence and registration material should be sent to the Council Office until the middle of May. After May 23rd all correspondence should then be sent directly to camp. The addesses for both locations are listed on page 3. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than two weeks prior to your arrival at camp. Fax and email service is available 24 hours a day for your convenience. Registration Procedures Step 1 Submit the Resident Camp application along with a $50 deposit to secure your campsite at Kia Kima. Please keep in mind that some sites may already be taken. Step 2 By March 15, secure a deposit of $30 per Cub Scout planning to attend summer camp. Payments can be made online (payments cannot come from individual families. Please pay as a group) or at the Scout office. Fill out the corresponding paperwork either online or in the registration packet. Step 3 By May 14th, submit your second individual deposit of $50 per Scout to the Scout office. This can also be paid online. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to take. Cub Scouts will be registered as either Bears or Wolves. Submit your t-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-shirt. Packs that do not submit T-shirt sizes may purchase them in the trading post. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 Transportation & parking Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer—whether it is covered or uncovered—is against the policy of the Boy Scouts of America, as well as poor judgment. In addition, units visiting Kia Kima from other councils are responsible for attaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is the area between the main gate and the Administration Building. Vehicles are not to be parked in the campsite during the week. Packs are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. In addition, there are some localized parking areas provided for unit vehicles that may be more convenient for some campsites. These areas are marked on the camp map at the end of this guide. To keep traffic in camp to a minimum, only camp vehicles will be allowed to operate during sessions. Pack vehicles will be allowed into camp during check-in and check-out for the purposes of loading and unloading of personal and pack equipment. While driving in camp, please observe the camp speed limit of 7 miles per hour. No vehicles will be allowed to operate in camp or be parked in the campsite after check-in without permission of the Resident Camp Director. �9 Arriving Packs should plan to arrive at Kia Kima between 1:00 p.m. and 3:00 p.m. on your session’s opening day. No one will be available to handle early arrivals. Check-in Upon arriving at camp the first thing the Cubmaster should do is report to the Administration Building with an assistant. Here they will meet the camp administrative staff. At this time, the Cubmaster should have a final count of Scouts and leaders, Scout schedules, and any unpaid fees as determined on the Financial Summary form. The assistant should have the pack’s medical forms and written explanation for any boy who needs special medical treatment. A Camp Guide will be assigned to assist the unit through the check-in process. The guide and the assistant leader will take the unit to the Training Center for the health recheck. The assistant leader should bring the medical forms and, if swim checks were completed prior to camp, the Swim Check form. Everyone, youth and adult, must have a current health form. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health recheck will be going on at the same time the unit leader is registering in the Administration Building, so all members are encouraged to arrive at camp at the same time. The Cubmaster should account for any Scout or adult who will arrive late. Camp tour The Camp Guide will take the unit to the campsite. All personal and unit equipment will be unloaded, and vehicles returned to the parking area. The Camp Guide and the unit leader will take an inventory of all equipment in the campsite. If any equipment is damaged or missing (holes in tents, damaged beds, etc.) the Camp Guide will note it and report it. The pack guide will also report the number of tents in the site to ensure that each person has a place to sleep. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to camp will need to change into swim trunks for the camp tour. Remember that a shirt, and shoes with covered heel and toe, must be worn while in camp. The Camp Guide will take the pack on a tour of camp, pointing out camp landmarks and the various program areas. There are a couple of required stops, such as the Aquatics area, and the Dining Hall. Even if the pack has completed swim checks prior to camp, they still must visit the Aquatics area for safety procedures. It is also a good idea to stop by the Quartermaster to pick up a fireguard chart and other equipment you may need in your campsite. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout uniform is required for all evening meals and campfires. 2010 Cub Scout/Webelos Resident Camp Leader’s Guide �10 Tentage Leaders’ meetings A meeting of key leaders will be held on the opening day after vespers at the Chapel. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Also, an opportunity will be provided to answer questions. In addition, leaders’ meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. The daily newsletter will be distributed at this meeting. Quartermaster In addition to what is in the campsite, the camp provides equipment through the camp Quartermaster. The Quartermaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools and American flags are available for checkout. These items must be returned-clean and in good condition-before the pack checks out at the end of their session. Packs are welcome to bring their own items (as listed above) from home. Generally speaking, all packs will be housed in standard twoperson wall tents. These tents have wooden floors with steel beds and vinyl covered mattresses. If your pack wants to bring its own tentage to camp, this is permitted. Two-deep leadership rules still apply and adults cannot stay in tents with Scouts. The only possible exception is when a parent stays in the tent with his or her son. If your pack chooses to bring a portion of its own tents, please be sure that you communicate this to the resident Camp Director, as space for these tents can become a consideration. If a Scout or leader plans to utilize his or her own tents for lodging, they should have the tent labeled “NO Flames In Tents.” This can be stenciled on the tent or on a place card in front of the tent. Uniform The official Cub Scout summer field uniform is recommended for wear by both youth and adults while in camp. This uniform-commonly referred to as Class A uniform-is to be worn to supper each evening and to campwide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting t-shirt and may be worn at all other times during camp. Since the uniform is worn so much, here are a few tips to help it stay fresh longer: • Don’t wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide Cub Scout/Webelos Resident Camp Leader’s Guide 2010 �• (if worn) in the same place each time so they won’t get lost. It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all session. Dining Hall With everyone visiting three times a day, the dining hall is the most popular place in camp. Before each meal, packs line up in formation on the parade ground outside of the dining hall. The Officer of the Day, from the staff, will take roll call of the packs, lead grace, and at the morning and evening meals, lead the flag ceremony. Scouts and leaders should wear their complete Scout uniform to supper to retire the colors. After the meal, the Officer of the Day usually has some important announcements for the camp. We ask that all Scouts remain in the dining hall until dismissed by the staff. The waiter system is used in the dining hall for setting the tables and cleaning up after meals. It is important to stop at the dining hall during the camp tour for a demonstration of how the waiter system works. Some people have special dietary needs. We will work the best we can in accommodating these needs with the food that we have available. Dietary supplements should be brought from home for specific dietary requirements. Commissioner Staff After your Camp Guide finishes helping you check in, you probably won’t see him in your campsite again until you check out. 11 That is okay because we have a staff member with the full-time job of taking care of your needs during the week. That staff member is your Commissioner. The Commissioner staff will stop by the campsites each day to visit and will make sure you have all the supplies and equipment that you need. If there is something broken or missing in your site, they will work to see that it is fixed or replaced. You can also meet with your Commissioner at the morning leaders’ meeting. In addition, Commissioners are knowledgeable about the program and can answer questions or help you plan pack activities. A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily 2010 Cub Scout/Webelos Resident Camp Leader’s Guide �12 Showers and Facilities Hot showers are available at the Central & East showerhouses. The central showers accomodate adult males, females and youth. In order to adhere to youth protection policies, adults are not allowed to take showers with youth under any circumstances. Dedicated showers for female Scouters are located at the central & east shower facilities. Some campsites have built-in cold showers. Trading Post The Trading Post-located in the middle of camp-stocks a variety of items, such as camp memorabilia (patches, mugs, t-shirts, etc.), program supplies and concession items. The Trading Post is open during the day and evening, except at meals and during campwide activities. It is a popular place for Scouts and leaders to get a snack and relax. Visa and MasterCard are accepted; however, ATM and debit cards are not. Lost & found A central lost and found area is located at the Trading Post. If you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, the Aquatics area has a small lost and found area. At the end of resident camp, all lost and found items will be boxed and stored. After camp closes for the summer, lost and found items will be kept until November 1. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. Telephone A telephone is located outside the Administration Building. It is the only telephone available for Scout use. We discourage the continued use of the telephone by Scouts. Not only does it take him away from the camp program, it runs up his parents’ phone bill. Should someone at camp need to be contacted, the telephone number is 870-257-4935. This telephone is located in the camp office and is manned from 9:00 a.m. until 5:00 p.m., with the exception of lunch. There may be a staff member in the office in the evening or at other times as well. Please note, however, that this is the camp’s business phone and parents will not be able to talk to their children. The staff member will take a message and deliver it at the next meal. Emergency messages, of course, will be delivered as soon as possible. Postal mail Scouts may receive mail at camp. Please send mail addressed as follows: Kia Kima Scout Reservation Pack Number , Scout’s Name 629 Kia Kima Trail Hardy, Arkansas 72542 Please be sure to include the Scout’s pack number on all mail; this will make it much easier to route the Cub Scout/Webelos Resident Camp Leader’s Guide 2010 �13 mail to the proper recipient. Also include a return address on all mail in case a letter arrives at camp after the Scout has left. Mail service is dependable, but it is recommended that mail not be sent to camp later than the day the pack checks into camp. For such a short session as resident camp, it is recommended that parents mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. Any letters or packages that contain currency or valuables should be insured. Kia Kima Website The official Internet site for resident camp and for Kia Kima Scout Reservation provides the latest updates about preparing for camp. This is an excellent resource for parents, leaders and Scouts. www.kiakima.com Leaders will find information about summer camp, registration and last-minute updates. It is also a convenient way to submit last-minute schedule changes before coming to camp. Parents will be able to find out how to send mail to their son during the week. Scouts can find a list of what to bring to camp and helpful hints Visitors Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Arriving after activities have started may cause visitors to wander around camp for hours before connecting with their party. Scouts will be involved in sessions until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately 9:30 p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night’s sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the camp-wide speed limit is 7 mph. If desired, visitors may eat in the dining hall. Visitors may purchase tickets for their meal from the Administration Building as they enter camp. The visitor’s meal price is $5.00 per person and the meals are served on a regular schedule. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. In addition, they should notify their Scout’s Cubmaster, who will make arrangements with the dining hall manager. Visitors at any time should check in at the Administration Building. There are no facilities at Kia Kima to allow visitors to stay overnight. 2010 Cub Scout/Webelos Resident Camp Leader’s Guide �14 Program Information Daily Schedule Vespers & chaplain Each day follows the same schedule shown on page 15. The schedule for Saturday’s and Wednesday’s may vary for check-in and check-out. On opening and closing day the evening activity is a campwide campfire in the campfire arena starting at 8:30 p.m. Everyone in camp is expected to attend and wear his or her Scout uniform. There are a variety of activities available to choose from on the remaining evenings. Vespers is a short fellowship service held on the first evening of camp. Vespers is held in the Chapel, located above the campfire arena. Everyone is encouraged to attend. Members of the Commissioner staff will conduct Vespers services, with assistance from visiting clergy. In addition, they can provide assistance with homesick Scouts. Scouts and units may volunteer to assist with Vespers by notifying the camp administrative staff before arriving at camp. Scouts who are working on a religious award are especially encouraged to do so. Wolf, Bear & Webelos Please realize that the age and rank of each Scout in your pack needs to be carefully examined before registering for programs. Take a close look at the Program Pre-registration form and be sure to register your Scouts for the correct program for resident camp. In other words, think now as if you are in June, 2010 already. Your current Tiger Cubs will now become Wolves. Wolves become Bears and so forth. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 �15 Campfires Resident Camp Daily Schedule Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday nights will feature grand opening campfires for each session. It will kick off the session with an exciting beginning. Songs, cheers, stunts, and the chance to meet the whole staff will be just a few of the treats in store. On Monday and Friday nights, we will have our closing campfires. Awards and many neat activities are also planned for these campfires. Visitors are encouraged to attend these campfires. All campfires start at 8:30 p.m., and should conclude around 9:15 p.m. Any visitors in camp should plan to depart after the campfire show has ended. Packs that wish to do a skit for this special closing campfire are encouraged to do so. The number of skits will be limited, due to the campfire length, therefore, check with the Program Director when you arrive at camp. Skits or stunts that throw water or that do not follow the good spirit of Scouting will not be used. Packs should practice their skits during their session of camp, so plan early. 7:00 7:10 7:20 7:35 8:00-8:35 8:35-9:50 10:15-11:30 11:35 11:45 12:00 12:30-1:00 1:00-2:15 2:40-3:55 3:55-5:15 5:20 5:30 5:45 After Supper 10:00 2010 Reveille Waiter’s Call Assembly Breakfast Campsite Cleanup First Session Second Session Waiter’s Call Assembly Lunch Rest Period Third Session Fourth Session Free Activities Waiter’s Call Assembly Supper Evening Activities Tapps Cub Scout/Webelos Resident Camp Leader’s Guide �16 All the stuff to do while you’re at camp Wolf program activities Achievements 1h 5a,b,c,d,e 10c 10f Swim as far as you can walk in fifteen steps Tools for fixing and building Take a nature walk in the woods or visit the Scout Museum with your parent Attend a live program with your parent at the campfire Arena Electives 10c Make an article of American Indian clothing 11c Learn the words of three Cub Scout songs at meals or during the campfire program 14b Learn what to do when you meet strange animals 14d Understand what it means for an animal to have rabies 17a Learn to tie an overhand and square knot 17e Tie two cords together with an overhand knot 18f Take part in two summertime pack events (Resident Camp counts as one event) 18g Learn to identify poisonous plants and what to do if you touch them 19d Know the rules of safe fishing 20b Reviewed boating safety rules at the Aquatics Area 20c Reviewed archery safety rules at the Archery Range Cub Scout Conservation Award (found on page 226 of the Wolf Book) Bear program activities Achievements 5d 10a 11b 11e 12a 12 b 12d 20a 22a,b,c,d Visit the Nature Center If you are a Resident Camper with a parent then you achieved this Reviewed boating safety rules at the Aquatics Area Got a physical examination prior to Resident Camp Go camping with your family Went on a nature hike while with a family member Attend an outdoor event with your family Show how to use and take care of tools Tying it all up Electives 2a 2e 5e 9a 19a 19c 19d Learn how to read a thermometer Learn how to identify three types of clouds If you rowed in a boat with an adult at camp Make an art craft while at camp If passed the swimmer or beginner test Rest by floating in the water on your back for at least one minute Tell what the buddy system means and the basic rules of safe swimming and simple rescue 20a Review archery safety rules at the Archery Range World Conservation Award (found on page 282 of the Bear Book) Cub Scout/Webelos Resident Camp Leader’s Guide 2010 �17 Webelos program activities Please select your activities from the list below. First year Webelos may select up to four activities. Second year Webelos will select 3 activities and will be enrolled in Boy Scout 101 as the fourth activity. Aquanaut – Get ready to get wet! Whether jumping into water over your head, learning to float, or getting the chance to cool off on a hot summer day, you’ll love being an Aquanaut. Naturalist – If you like watching wildlife, then Kia Kima is the place for you. You will get the chance to study creatures and plants in the wild and see much of camp at the same time. Readyman- Don’t Panic! This badge will teach you exactly what to do when an emergency arises. Forester- Identifying trees and learning their uses is part of the job of being a forester. Hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Athlete – This activity badge will give Webelos and opportunity for a little homework. Webelos will record their progress on certain exercises for a period of 30 days. Scouts will also learn what it means to be “Physically fit”. Artist – Do you like to make things? Artist activity badge will give you an opportunity to draw and build! You will use your own creative juices to create masterpieces. Outdoorsman- Outdoorsman Activity badge requirements are fun and give Webelos an opportunity to learn about camping and the out-of-doors. Geologist – Rocks and Minerals and how the earth is put together makes this activity badge exciting and challenging. Sportsman- Develop your skills in the sports world. Learn the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Conservation Award – This special award will give Scouts an opportunity to participate in a small environmental service project. They will also learn how to be “conservation minded” in preserving our natural resources. Boy Scout 101 – This session will be taught to all second year Webelos that attend resident camp. During this session, second year Webelos will work on activities that will prepare them for a Boy Scout troop. Activities may include, pitching a backpack tent, primitive fire making, foil pack cooking, simple knots and much more! 2010 Cub Scout/Webelos Resident Camp Leader’s Guide �18 What to bring to camp Personal equipment What to bring Other than some basic items, different people and packs will bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don’t forget your fishing rod and tackle box. Unit equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • • • • • • • • • • Pack flag Den flags Lanterns Extra Plastic Sheeting Water hose Water bottles • • • • • • First aid kits Bow saws Rope Brooms Lawn chairs T-shirts Ice chest full of favorite drinks (water is the best) Camp stove and coffee pot Rank book so things can be signed off at camp Complete Scout uniform Cub Scout/Webelos Resident Camp Leader’s Guide 2010 • • • • • • • • • • • • • • • • • • • • • • Shorts or long pants Underwear Sun glasses Sweater or jacket Extra shoes or boots Sunscreen Poncho or rain gear Notebook/pencil or pen Watch (very important) Wallet (extra spending money) Washcloth and towel Toilet articles (soap, shampoo, toothpaste, etc., no glass bottles) Flashlight with new batteries Sleeping bag or sheets & blankets Alarm clock (optional)(battery operated) Footlocker, suitcase or backpack Bicycle & helmet (optional) Swim trunks Socks Hat, if desired Camera Insect repellent (containing DEET) �19 Tips Tip 1--A daypack (book bag) is recommended to help keep things together while hiking around camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trunks off the other dry items in the pack. Tip 2-- Flip flops are good while in the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries are serious at camp due to the high level of walking and can result in a trip home—or worse—to the hospital. Tip 3-- Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4-- With the heat and humidity of June, it would be advisable to have a change of clothing for each day of the session. Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area What not to bring are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, MP3 players, electronic games and other electronic devices not be brought to camp. Resident camp is an outdoor experience, and these items are not appropriate to that experience. Finally, alcoholic beverages of any kind are strictly prohibited at camp. 2010 Cub Scout/Webelos Resident Camp Leader’s Guide �20 Twilight & free time activities Stuff you can do in the (almost) dark There is plenty for Packs and individual Scouts to do at resident camp in the hours between dinner and Taps. Some activities have been scheduled by the resident camp staff, and are open to all Scouts and leaders. Others may be done by the pack as a whole. See your Commissioner for more details. If you want to go beyond the confines of the established camp, several hiking trails are available. Be sure two adult leaders in the pack go with you, using the buddy system. Hike in groups of at least three Scouts and leaders. And if you’d just assume to be all wet, the Aquatics area offers free boating (and an occasional free swim). Check with the Aquatics staff to find out the requirements for taking out a boat, or talk to your Commissioner. Other activities such as BB shoots, climbing, archery, waterslide, Iceberg, games, and crafts may be available as well. Information about special activities will be distributed at leaders’ meetings, or again, ask your Commissioner. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 �21 Check out Coming and going The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the session to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Building with our staff, while being accompanied by an adult from the pack to authorize the departure. Troop leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout’s well being and protection, the Cubmaster should contact the Resident Camp Director. Leaders wishing to visit town for supplies should sign out at the Administration Buidling. 2010 Cub Scout/Webelos Resident Camp Leader’s Guide �22 Check-out The checkout procedure will begin on Wednesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Activity records and health forms will be given to each unit at the concluding breakfast assembly. After breakfast, the pack will return, with the Camp Guide, to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The Camp Guide and Cubmaster will conduct another inventory to make sure that no equipment has been misplaced or damaged during the week. Borrowed equipment will be returned to the Quartermaster, and the Camp Guide will inspect the site to be certain that it is clean. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp to complete the check-out procedure. The check-out process at a glance Paperwork The pack will receive a packet at breakfast containing health forms and program materials. Review this before you leave to make sure that it is all correct, and that it all belongs to your pack. Campsite Return to the campsite with your Camp Guide. Pack up all your gear and clean up the site one last time. Remember that other units will be using this site in future weeks. Trash Bag up all trash and take it to the dumpster on the way out. Quartermaster Return any borrowed equipment before you leave camp. Administration Building Before leaving camp, stop by the Administration Building to take care of any last-minute paperwork, settle any debts, and take care of any other business. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 �23 How to get to Camp Kia Kima GPS Coordinates N 26.24450531° W91.59223171° 2010 Cub Scout/Webelos Resident Camp Leader’s Guide �24 Cub Scout/Webelos Resident Camp Leader’s Guide 2010 �25 Notes Use this space for all those last-minute reminders you’ll neet to make yourself. 2010 Cub Scout/Webelos Resident Camp Leader’s Guide �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Dear Leaders, Resident Camp for 2010 will be held on June 5th--June 8th and June 9th--June 12th. In 2009 we saw a 15% growth in attendance and we expect similar growth in 2010. In 2010 we will continue with two separate resident camp sessions for your convenience. You may choose which three day session you would like to attend. This leader’s guide was assembled and organized to help you plan a successful summer camping experience for every boy in your Pack. As you can see, there is truly something for everyone, each boy is welcome at Kia Kima, and in fact, these boys are why we are here, standing ready to help guide you in your summer camping efforts. We hope each boy in your unit gets every opportunity to attend this year’s camp. I encourage you to get fully involved in this year’s Space theme. Many Packs will come to camp equipped with props, costumes, table decorations and many more spirit items that reflect this theme. This will only add to the rich experience that will be provided. On behalf of the Chickasaw Council and the entire Kia Kima staff, we look forward to seeing you at camp this summer! Sincerely, Jeremy Palazolo Program Director Chickasaw Council, BSA Camp Fees & Reservations page 2 Safety & Registration Procedures page 3 Registration 3 Medical forms 4 In case of an emergency 4 Fire safety 5 General Information page 7 Correspondence 8 Transportation & parking 8 Check in 9 Trading post 12 Visitors 13 Program Information page 16 Daily Schedule 14 Wolf, Bear & Webelos 14 Resident Camp Daily Schedule 15 All the stuff to do while at camp 16 Webelos program activities 17 What To Bring To Camp page 18 What to bring 18 Unit equipment 18 Personal equipment 18 Tips 19 What not to bring 19 Twilight and Free Time Activities page 20 Check Out page 21 Coming & going 21 CheckOut 22 CheckOut process at a glance 22 Maps pages 23 & 24 Table of contents Cub Scout/Webelos Resident Camp Leader’s Guide 2010 2 The resident camp fee is $125.00. The camp fee includes a camp patch and t-shirt for each Scout. Please note that we Campsite requests can be made by filling out the camp application and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. This form can be found at www.kiakim.com or at the Council office. Camp fees Packs are required to make a deposit of $30.00 per Scout by March 15th. An additional $50.00 is due by May 14th, and the remaining $45.00 should be paid after arriving at resident camp. can not offer refunds for Scouts who leave camp early. The complete Registration Packet is available at www.kiakima.com. A portion of the fee is due with each step of registration. The first payment is due with the “Pack Count Form” which allows us to plan for the size of each pack. Packs are required to make a payment of $30.00 per Scout by March 15th. It is possible to add Scouts after this with permission from the Resident Camp Director. This $30.00 payment is nonrefundable, but will be used as payment toward the camp fee. The next payment is due with the second step. An additional $50.00 deposit per Scout is due with the “Financial Preregistration Form” and is due by May 14th. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders’ fees are due by check-in. Please allow plenty of time for mailing or bring them with you in person. The “Financial Summary Form” will assist you in figuring the amount due. Detailed instructions of the registration process are included in the Registration Packet. The registration packet is seperate from this booklet. ! Camp Fees & Registration Resident Camp Fee Schedule Cub Scouts $125.00 Webelos $125.00 Leaders $ 75.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces at final checkin. 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 3 Resident Camp address Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 Phone: 870-257-4935 Fax: 870-257-4714 E-mail: director@kiakima.com Chickasaw Council 171 S. Hollywood Memphis, TN 38112 901-327-4193 Fax: 901-327-2010 Service Center address Safety & Registration Procedures Packs should plan to arrive at Kia Kima for resident camp between 1:00 PM and 3:00 PM on the opening day depending upon your session. ! Confirmation & Changes Registration When we receive your “Financial Preregistration Form”, we will send you an email that will include a username and password for our online registration system. This system will be used to register your Pack’s first and second year Webelos for camp activities. The following steps should be followed: 1. Webelos will be registered individually but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webelos will be permitted to attend a class without an accompanying adult. 2. Webelos may register for any of theWebelos activities. Leaders should pay special attention Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed. Additional help, along with last minute updates and tips can be found on our website at www.kiakima.com. to the differences between the activity badges offered. 3. Cub Scouts will be assigned walking groups (generally no more than 15 per group) and will participate in a pre-structured program. Operation Hours – After May 23th, the camp will be in operation and staff will be available in the office to answer any of your questions. Please use the number in the table below. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 4 All Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. Scouts and leaders must have an annual examination. Youth participants and adults should use the new Health Form. These forms are available in your Registration Packet—please make copies for your Pack or print them from the Forms button at www.chickasaw.org. Please complete Parts A, B, and C of the current form. Older versions of the medical forms cannot be accepted. Each Scout and leader will have a health recheck after his arrival as part of the check-in procedure. The Pack’s medical forms will be kept on file for the week with the camp’s Health Officer. They will be returned to the Cubmaster at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Parts A and C) is still required. Even if a leader is arriving late in the session all efforts should be made to have that person’s health history Medical Forms with the Pack during check-in, so that the health officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to resident camp, and they were not able to give the health forms to the leader before camp, then they will need to give these forms to the Health Officer upon arrival in camp. Please make arrangements for physical examinations before summer camp. Any Scout or leader who does not have a completed health form—including the examination-will be restricted from all camp activities until an examination has been given. There are no provisions for an examination to be given at camp. Also, make sure that each health form has been signed by all parties in the appropriate places. Please keep a copy of each Scout’s physical for your records. While we want every Scout to have a fun and exciting stay at resident camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and safe experience. Safety Kia Kima has a Health Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. In addition, Kia Kima has a working arrangement with physicians from the surrounding communities for the treatment of more serious cases. If this kind of treatment is required, the Scout’s parents will be notified by telephone, and their wishes concerning treatment will be respected. If such a trip is required, we ask that one of the Scout’s leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. At the health recheck, the camp reserves the right to refuse admittance to any Scout or leader In case of accident or emergency 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 5 who, in the opinion of the Camp Director and Health Officer, has any physical or medical problem that could present a hazard to himself or others. If a Scout or leader has any special medication, it may be kept in the Health Lodge. Kia Kima has a fire and emergency alarm system. This system will be explained at the leaders’ meeting on the first evening you are in camp, and a test of the system will be conducted early in the session. Some fire fighting equipment (rakes, shovels, fire buckets) is available in each campsite, or from the Quartermaster. If there is an emergency, this equipment will be used by members of the camp staff. This equipment is not to be used by Scouts; Scouts do not fight fires under any circumstances. Under no circumstances shall flames of any kind be used in any tent. If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled “NO Flames in Tents.” This can be stenciled on the tent or on a place card in front of the tent. Flashlights or battery-powered lanterns-which do not pose the threat of fire or asphyxiation-are the only acceptable light for use in tents. Fire Safety Liquid & LP Fuels Liquid-fueled equipment (kerosene, gasoline, white gas, etc.) is to be used only by adults. Lanterns or stoves may be used at campsites, under adult supervision. Empty propane cylinders should be taken home with the pack and not placed in fireplaces or trashcans, as they may explode when heated. • No riding in the back of trucks. All Scouts riding in a vehicle should have a seat belt and be fastened in. • Throwing things at camp, like rocks and sticks, is not permitted, especially around the lake area and along the creek banks in camp. • Running in camp should be limited to the open fields and play areas. Kia Kima does not have many flat or level areas on which to run. Roadways and paths are not designed for running. • No open-toed shoes like flip flops or sandals except in the shower facility. • Bare feet are limited to three places: behind the fenced-in area at the waterfront, in the shower, and in the bed. At all other times, you should have your shoes on. • The buddy system means two or more Scouts go everywhere in camp together. Cubs and Webelos should be aware of where their buddy is at all times. Camp rules & hints Dangerous Wildlife Kia Kima is a Wilderness Setting. While visiting the out-of-doors, it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. We will list a few tips to keep you comfortable at camp. If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled “NO Flames in Tents.” This can be stenciled on the tent or on a place card in front of the tent. ! ! No riding in the back of trucks. For insurance reasons, Scouts are not permitted to ride in the beds of pickup trucks. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 6 • Scouts should not be sent to the campsite alone, or on any trip out of a leader’s view without a buddy or a leader. Camp is a big place and Scouts often get turned around while walking a common trail, even if they have traveled that way many times before. • Any campfire started in the campsite should be completely extinguished before leaving the site for any reason. Unattended fires in camp can be very dangerous. • Try to keep knife use to a minimum. Open knives in crowded areas and walking with an open knife pose great dangers. Individuals who have knives should be considerate of others and use those knives safely. • Please do not cut live trees, no matter how big or small they are. Walking sticks are sold in the camp Trading Post, or may be made from limbs or trees that are already dead and down. Please do not disfigure the trees, bushes, or shrubs. • If you dig holes for any reason, please fill them up when you are finished. Leaving open holes in activity fields and campsite areas poses a tripping hazard. • Please do not hang wet clothes inside your tent. Also, do not attach clotheslines to the tent, as these put stress on the tent and can cause it to fall down. • Clotheslines in campsites should be hung with colored or white cord and as high off the ground as possible to avoid Scouts or leaders walking into them. Please remove any clotheslines that you hang up before leaving camp. 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 7 General Information ! All units are required to have at least two adult leaders in camp at all times. Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. This policy is required by the Chickasaw Council. All leaders must be registered members of the BSA, and must meet the qualifications for the leadership position in which they serve. The unit leader must be at least 21 years of age. Any additional leaders must be at least 18 years of age. Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp must meet all of the above requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your pack’s stay at camp. Rotation of leaders can give way to situations that are not conducive to the positive influences of a stay at resident camp. For units bringing 5 or more Scouts, the unit leader and one assistant may attend camp at no charge. Additional “leaderspace” is $75.00 for the week. Each leader-space provides meals, tentage, and Leaders in camp an official resident camp patch. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying different parts of the week. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one leader-space and pay only $75.00. They will, however, only receive one patch for the one leader-space. Additional patches are available for the purchase from the Trading Post. The general rule is that the unit needs to pay for the maximum number of leaders staying in camp at any one time. If, however, additional leaders will be in camp for only one or two days and do not wish to pay for the entire session, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of leaders to Scouts may be contacted by our Administrative staff to ensure that there is enough tent space for everyone. Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. ! For units bringing 5 or more Scouts the unit leader and one assistant may attend camp at no charge. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 8 Correspondence All resident camp correspondence and registration material should be sent to the Council Office until the middle of May. After May 23rd all correspondence should then be sent directly to camp. The addesses for both locations are listed on page 3. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than two weeks prior to your arrival at camp. Fax and email service is available 24 hours a day for your convenience. Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer—whether it is covered or uncovered—is against the policy of the Boy Scouts of America, as well as poor judgment. In addition, units visiting Kia Kima from other councils are responsible for attaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is the area between the main gate and the Administration Building. Vehicles are not to be parked in the campsite during the week. Packs are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. In addition, there are some localized parking areas provided for unit vehicles that may be more convenient for some campsites. These areas are marked on the camp map at the end of this guide. To keep traffic in camp to a minimum, only camp vehicles will be allowed to operate during sessions. Pack vehicles will be allowed into camp during check-in and check-out for the purposes of loading and unloading of personal and pack equipment. While driving in camp, please observe the camp speed limit of 7 miles per hour. No vehicles will be allowed to operate in camp or be parked in the campsite after check-in without permission of the Resident Camp Director. Transportation & parking Registration Procedures Step 1 Submit the Resident Camp application along with a $50 deposit to secure your campsite at Kia Kima. Please keep in mind that some sites may already be taken. Step 2 By March 15, secure a deposit of $30 per Cub Scout planning to attend summer camp. Payments can be made online (payments cannot come from individual families. Please pay as a group) or at the Scout office. Fill out the corresponding paperwork either online or in the registration packet. Step 3 By May 14th, submit your second individual deposit of $50 per Scout to the Scout office. This can also be paid online. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to take. Cub Scouts will be registered as either Bears or Wolves. Submit your t-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-shirt. Packs that do not submit T-shirt sizes may purchase them in the trading post. 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 9 Packs should plan to arrive at Kia Kima between 1:00 p.m. and 3:00 p.m. on your session’s opening day. No one will be available to handle early arrivals. Upon arriving at camp the first thing the Cubmaster should do is report to the Administration Building with an assistant. Here they will meet the camp administrative staff. At this time, the Cubmaster should have a final count of Scouts and leaders, Scout schedules, and any unpaid fees as determined on the Financial Summary form. The assistant should have the pack’s medical forms and written explanation for any boy who needs special medical treatment. A Camp Guide will be assigned to assist the unit through the check-in process. The guide and the assistant leader will take the unit to the Training Center for the health recheck. The assistant leader should bring the medical forms and, if swim checks were completed prior to camp, the Swim Check form. Everyone, youth and adult, must have a current health form. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health recheck will be going on at the same time the unit leader is registering in the Administration Building, so all members are encouraged to arrive at camp at the same time. The Cubmaster should account for any Scout or adult who will arrive late. Arriving Camp tour Check-in The Camp Guide will take the unit to the campsite. All personal and unit equipment will be unloaded, and vehicles returned to the parking area. The Camp Guide and the unit leader will take an inventory of all equipment in the campsite. If any equipment is damaged or missing (holes in tents, damaged beds, etc.) the Camp Guide will note it and report it. The pack guide will also report the number of tents in the site to ensure that each person has a place to sleep. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to camp will need to change into swim trunks for the camp tour. Remember that a shirt, and shoes with covered heel and toe, must be worn while in camp. The Camp Guide will take the pack on a tour of camp, pointing out camp landmarks and the various program areas. There are a couple of required stops, such as the Aquatics area, and the Dining Hall. Even if the pack has completed swim checks prior to camp, they still must visit the Aquatics area for safety procedures. It is also a good idea to stop by the Quartermaster to pick up a fireguard chart and other equipment you may need in your campsite. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout uniform is required for all evening meals and campfires. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 10 Leaders’ meetings A meeting of key leaders will be held on the opening day after vespers at the Chapel. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Also, an opportunity will be provided to answer questions. In addition, leaders’ meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. The daily newsletter will be distributed at this meeting. In addition to what is in the campsite, the camp provides equipment through the camp Quartermaster. The Quartermaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools and American flags are available for checkout. These items must be returned-clean and in good condition-before the pack checks out at the end of their session. Packs are welcome to bring their own items (as listed above) from home. Quartermaster Generally speaking, all packs will be housed in standard twoperson wall tents. These tents have wooden floors with steel beds and vinyl covered mattresses. If your pack wants to bring its own tentage to camp, this is permitted. Two-deep leadership rules still apply and adults cannot stay in tents with Scouts. The only possible exception is when a parent stays in the tent with his or her son. If your pack chooses to bring a portion of its own tents, please be sure that you communicate this to the resident Camp Director, as space for these tents can become a consideration. If a Scout or leader plans to utilize his or her own tents for lodging, they should have the tent labeled “NO Flames In Tents.” This can be stenciled on the tent or on a place card in front of the tent. Tentage Uniform The official Cub Scout summer field uniform is recommended for wear by both youth and adults while in camp. This uniform-commonly referred to as Class A uniform-is to be worn to supper each evening and to campwide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting t-shirt and may be worn at all other times during camp. Since the uniform is worn so much, here are a few tips to help it stay fresh longer: • Don’t wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 11 Dining Hall (if worn) in the same place each time so they won’t get lost. • It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all session. With everyone visiting three times a day, the dining hall is the most popular place in camp. Before each meal, packs line up in formation on the parade ground outside of the dining hall. The Officer of the Day, from the staff, will take roll call of the packs, lead grace, and at the morning and evening meals, lead the flag ceremony. Scouts and leaders should wear their complete Scout uniform to supper to retire the colors. After the meal, the Officer of the Day usually has some important announcements for the camp. We ask that all Scouts remain in the dining hall until dismissed by the staff. The waiter system is used in the dining hall for setting the tables and cleaning up after meals. It is important to stop at the dining hall during the camp tour for a demonstration of how the waiter system works. Some people have special dietary needs. We will work the best we can in accommodating these needs with the food that we have available. Dietary supplements should be brought from home for specific dietary requirements. After your Camp Guide finishes helping you check in, you probably won’t see him in your campsite again until you check out. Commissioner Staff A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily That is okay because we have a staff member with the full-time job of taking care of your needs during the week. That staff member is your Commissioner. The Commissioner staff will stop by the campsites each day to visit and will make sure you have all the supplies and equipment that you need. If there is something broken or missing in your site, they will work to see that it is fixed or replaced. You can also meet with your Commissioner at the morning leaders’ meeting. In addition, Commissioners are knowledgeable about the program and can answer questions or help you plan pack activities. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 12 A telephone is located outside the Administration Building. It is the only telephone available for Scout use. We discourage the continued use of the telephone by Scouts. Not only does it take him away from the camp program, it runs up his parents’ phone bill. Should someone at camp need to be contacted, the telephone number is 870-257-4935. This telephone is located in the camp office and is manned from 9:00 a.m. until 5:00 p.m., with the exception of lunch. There may be a staff member in the office in the evening or at other times as well. Please note, however, that this is the camp’s business phone and parents will not be able to talk to their children. The staff member will take a message and deliver it at the next meal. Emergency messages, of course, will be delivered as soon as possible. Telephone The Trading Post-located in the middle of camp-stocks a variety of items, such as camp memorabilia (patches, mugs, t-shirts, etc.), program supplies and concession items. The Trading Post is open during the day and evening, except at meals and during campwide activities. It is a popular place for Scouts and leaders to get a snack and relax. Visa and MasterCard are accepted; however, ATM and debit cards are not. Trading Post A central lost and found area is located at the Trading Post. If you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, the Aquatics area has a small lost and found area. At the end of resident camp, all lost and found Showers and Facilities Hot showers are available at the Central & East showerhouses. The central showers accomodate adult males, females and youth. In order to adhere to youth protection policies, adults are not allowed to take showers with youth under any circumstances. Dedicated showers for female Scouters are located at the central & east shower facilities. Some campsites have built-in cold showers. Lost & found Scouts may receive mail at camp. Please send mail addressed as follows: Kia Kima Scout Reservation Pack Number , Scout’s Name 629 Kia Kima Trail Hardy, Arkansas 72542 Please be sure to include the Scout’s pack number on all mail; this will make it much easier to route the Postal mail items will be boxed and stored. After camp closes for the summer, lost and found items will be kept until November 1. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 13 mail to the proper recipient. Also include a return address on all mail in case a letter arrives at camp after the Scout has left. Mail service is dependable, but it is recommended that mail not be sent to camp later than the day the pack checks into camp. For such a short session as resident camp, it is recommended that parents mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. Any letters or packages that contain currency or valuables should be insured. The official Internet site for resident camp and for Kia Kima Scout Reservation provides the latest updates about preparing for camp. This is an excellent resource for parents, leaders and Scouts. www.kiakima.com Leaders will find information about summer camp, registration and last-minute updates. It is also a convenient way to submit last-minute schedule changes before coming to camp. Parents will be able to find out how to send mail to their son during the week. Scouts can find a list of what to bring to camp and helpful hints Visitors Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Arriving after activities have started may cause visitors to wander around camp for hours before connecting with their party. Scouts will be involved in sessions until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately 9:30 p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night’s sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the camp-wide speed limit is 7 mph. If desired, visitors may eat in the dining hall. Visitors may purchase tickets for their meal from the Administration Building as they enter camp. The visitor’s meal price is $5.00 per person and the meals are served on a regular schedule. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. In addition, they should notify their Scout’s Cubmaster, who will make arrangements with the dining hall manager. Visitors at any time should check in at the Administration Building. There are no facilities at Kia Kima to allow visitors to stay overnight. Kia Kima Website Cub Scout/Webelos Resident Camp Leader’s Guide 2010 14 Each day follows the same schedule shown on page 15. The schedule for Saturday’s and Wednesday’s may vary for check-in and check-out. On opening and closing day the evening activity is a campwide campfire in the campfire arena starting at 8:30 p.m. Everyone in camp is expected to attend and wear his or her Scout uniform. There are a variety of activities available to choose from on the remaining evenings. Daily Schedule Program Information Vespers & chaplain Vespers is a short fellowship service held on the first evening of camp. Vespers is held in the Chapel, located above the campfire arena. Everyone is encouraged to attend. Members of the Commissioner staff will conduct Vespers services, with assistance from visiting clergy. In addition, they can provide assistance with homesick Scouts. Scouts and units may volunteer to assist with Vespers by notifying the camp administrative staff before arriving at camp. Scouts who are working on a religious award are especially encouraged to do so. Wolf, Bear & Webelos Please realize that the age and rank of each Scout in your pack needs to be carefully examined before registering for programs. Take a close look at the Program Pre-registration form and be sure to register your Scouts for the correct program for resident camp. In other words, think now as if you are in June, 2010 already. Your current Tiger Cubs will now become Wolves. Wolves become Bears and so forth. 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 15 7:00 Reveille 7:10 Waiter’s Call 7:20 Assembly 7:35 Breakfast 8:00-8:35 Campsite Cleanup 8:35-9:50 First Session 10:15-11:30 Second Session 11:35 Waiter’s Call 11:45 Assembly 12:00 Lunch 12:30-1:00 Rest Period 1:00-2:15 Third Session 2:40-3:55 Fourth Session 3:55-5:15 Free Activities 5:20 Waiter’s Call 5:30 Assembly 5:45 Supper After Supper Evening Activities 10:00 Tapps Resident Camp Daily Schedule Campfires Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday nights will feature grand opening campfires for each session. It will kick off the session with an exciting beginning. Songs, cheers, stunts, and the chance to meet the whole staff will be just a few of the treats in store. On Monday and Friday nights, we will have our closing campfires. Awards and many neat activities are also planned for these campfires. Visitors are encouraged to attend these campfires. All campfires start at 8:30 p.m., and should conclude around 9:15 p.m. Any visitors in camp should plan to depart after the campfire show has ended. Packs that wish to do a skit for this special closing campfire are encouraged to do so. The number of skits will be limited, due to the campfire length, therefore, check with the Program Director when you arrive at camp. Skits or stunts that throw water or that do not follow the good spirit of Scouting will not be used. Packs should practice their skits during their session of camp, so plan early. Cub Scout/Webelos Resident Camp Leader’s Guide 2010 16 1h Swim as far as you can walk in fifteen steps 5a,b,c,d,e Tools for fixing and building 10c Take a nature walk in the woods or visit the Scout Museum with your parent 10f Attend a live program with your parent at the campfire Arena 10c Make an article of American Indian clothing 11c Learn the words of three Cub Scout songs at meals or during the campfire program 14b Learn what to do when you meet strange animals 14d Understand what it means for an animal to have rabies 17a Learn to tie an overhand and square knot 17e Tie two cords together with an overhand knot 18f Take part in two summertime pack events (Resident Camp counts as one event) 18g Learn to identify poisonous plants and what to do if you touch them 19d Know the rules of safe fishing 20b Reviewed boating safety rules at the Aquatics Area 20c Reviewed archery safety rules at the Archery Range Cub Scout Conservation Award (found on page 226 of the Wolf Book) All the stuff to do while you’re at camp Achievements Electives Wolf program activities Achievements 5d Visit the Nature Center 10a If you are a Resident Camper with a parent then you achieved this 11b Reviewed boating safety rules at the Aquatics Area 11e Got a physical examination prior to Resident Camp 12a Go camping with your family 12 b Went on a nature hike while with a family member 12d Attend an outdoor event with your family 20a Show how to use and take care of tools 22a,b,c,d Tying it all up Electives 2a Learn how to read a thermometer 2e Learn how to identify three types of clouds 5e If you rowed in a boat with an adult at camp 9a Make an art craft while at camp 19a If passed the swimmer or beginner test 19c Rest by floating in the water on your back for at least one minute 19d Tell what the buddy system means and the basic rules of safe swimming and simple rescue 20a Review archery safety rules at the Archery Range World Conservation Award (found on page 282 of the Bear Book) Bear program activities 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 17 Webelos program activities Please select your activities from the list below. First year Webelos may select up to four activities. Second year Webelos will select 3 activities and will be enrolled in Boy Scout 101 as the fourth activity. Aquanaut – Get ready to get wet! Whether jumping into water over your head, learning to float, or getting the chance to cool off on a hot summer day, you’ll love being an Aquanaut. Naturalist – If you like watching wildlife, then Kia Kima is the place for you. You will get the chance to study creatures and plants in the wild and see much of camp at the same time. Readyman- Don’t Panic! This badge will teach you exactly what to do when an emergency arises. Forester- Identifying trees and learning their uses is part of the job of being a forester. Hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Athlete – This activity badge will give Webelos and opportunity for a little homework. Webelos will record their progress on certain exercises for a period of 30 days. Scouts will also learn what it means to be “Physically fit”. Artist – Do you like to make things? Artist activity badge will give you an opportunity to draw and build! You will use your own creative juices to create masterpieces. Outdoorsman- Outdoorsman Activity badge requirements are fun and give Webelos an opportunity to learn about camping and the out-of-doors. Geologist – Rocks and Minerals and how the earth is put together makes this activity badge exciting and challenging. Sportsman- Develop your skills in the sports world. Learn the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Conservation Award – This special award will give Scouts an opportunity to participate in a small environmental service project. They will also learn how to be “conservation minded” in preserving our natural resources. Boy Scout 101 – This session will be taught to all second year Webelos that attend resident camp. During this session, second year Webelos will work on activities that will prepare them for a Boy Scout troop. Activities may include, pitching a backpack tent, primitive fire making, foil pack cooking, simple knots and much more! Cub Scout/Webelos Resident Camp Leader’s Guide 2010 18 What to bring Other than some basic items, different people and packs will bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don’t forget your fishing rod and tackle box. • Ice chest full of favorite drinks (water is the best) • Camp stove and coffee pot • Rank book so things can be signed off at camp • Complete Scout uniform • Pack flag • Den flags • Lanterns • Extra Plastic Sheeting • Water hose • Water bottles Unit equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • Shorts or long pants • Underwear • Sun glasses • Sweater or jacket • Extra shoes or boots • Sunscreen • Poncho or rain gear • Notebook/pencil or pen • Watch (very important) • Wallet (extra spending money) • Washcloth and towel Personal equipment • Swim trunks • Socks • Hat, if desired • Camera • Insect repellent (containing DEET) What to bring to camp • First aid kits • Bow saws • Rope • Brooms • Lawn chairs • T-shirts • Toilet articles (soap, shampoo, toothpaste, etc., no glass bottles) • Flashlight with new batteries • Sleeping bag or sheets & blankets • Alarm clock (optional)(battery operated) • Footlocker, suitcase or backpack • Bicycle & helmet (optional) 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 19 are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, MP3 players, electronic games and other electronic devices not be brought to camp. Resident camp is an outdoor experience, and these items are not appropriate to that experience. Finally, alcoholic beverages of any kind are strictly prohibited at camp. What not to bring Tip 1--A daypack (book bag) is recommended to help keep things together while hiking around camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trunks off the other dry items in the pack. Tip 2-- Flip flops are good while in the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries are serious at camp due to the high level of walking and can result in a trip home—or worse—to the hospital. Tip 3-- Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4-- With the heat and humidity of June, it would be advisable to have a change of clothing for each day of the session. Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area Tips Cub Scout/Webelos Resident Camp Leader’s Guide 2010 20 Twilight & free time activities There is plenty for Packs and individual Scouts to do at resident camp in the hours between dinner and Taps. Some activities have been scheduled by the resident camp staff, and are open to all Scouts and leaders. Others may be done by the pack as a whole. See your Commissioner for more details. If you want to go beyond the confines of the established camp, several hiking trails are available. Be sure two adult leaders in the pack go with you, using the buddy system. Hike in groups of at least three Scouts and leaders. And if you’d just assume to be all wet, the Aquatics area offers free boating (and an occasional free swim). Check with the Aquatics staff to find out the requirements for taking out a boat, or talk to your Commissioner. Other activities such as BB shoots, climbing, archery, waterslide, Iceberg, games, and crafts may be available as well. Information about special activities will be distributed at leaders’ meetings, or again, ask your Commissioner. Stuff you can do in the (almost) dark 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 21 The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the session to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Building with our staff, while being accompanied by an adult from the pack to authorize the departure. Troop leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout’s well being and protection, the Cubmaster should contact the Resident Camp Director. Leaders wishing to visit town for supplies should sign out at the Administration Buidling. Coming and going Check out Cub Scout/Webelos Resident Camp Leader’s Guide 2010 22 The check-out process at a glance The pack will receive a packet at breakfast containing health forms and program materials. Review this before you leave to make sure that it is all correct, and that it all belongs to your pack. Return to the campsite with your Camp Guide. Pack up all your gear and clean up the site one last time. Remember that other units will be using this site in future weeks. Bag up all trash and take it to the dumpster on the way out. Return any borrowed equipment before you leave camp. Before leaving camp, stop by the Administration Building to take care of any last-minute paperwork, settle any debts, and take care of any other business. Trash Campsite Quartermaster Administration Building The checkout procedure will begin on Wednesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Activity records and health forms will be given to each unit at the concluding breakfast assembly. After breakfast, the pack will return, with the Camp Guide, to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The Camp Guide and Cubmaster will conduct another inventory to make sure that no equipment has been misplaced or damaged during the week. Borrowed equipment will be returned to the Quartermaster, and the Camp Guide will inspect the site to be certain that it is clean. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp to complete the check-out procedure. Check-out Paperwork 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 23 How to get to Camp Kia Kima GPS Coordinates N 26.24450531° W91.59223171° Cub Scout/Webelos Resident Camp Leader’s Guide 2010 24 2010 Cub Scout/Webelos Resident Camp Leader’s Guide 25 Notes Use this space for all those last-minute reminders you’ll neet to make yourself. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2010 Title A name given to the resource 2010 Kia Kima Cub Camp Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Jim Charbonnet Cub Scouts Leaders Guide https://www.kiakimamuseum.org/files/original/0d6c51e9878a6c45feec885d7469ba96.JPG 55a0d970620bc052633fb1d342a14ba8 https://www.kiakimamuseum.org/files/original/d7930172059031bdb3d48bd9e63d3466.JPG 0f6986719f3fb4723f25ecef69717540 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Staff Plaques Description An account of the resource This collection contains photographs of the staff paddles and plaques at Kia Kima. Memorabilia Pictures or scans of patches, paddles, shirts, and other Scouting memorabilia. Names Names mentioned on the memorabilia Kevin Kuehl Pat Clark John Clark Hooser Adam CHan Michael Southard Andrew Schrack James Powers Ken Meggs Alan Faulkner Sean Murphy Nathan Duncanson David Whaley Nate Ingram T.J> Flynn Jordan Ash Evan Coates Sarah Appleton Sylvia Henry Kristen Lovelace Mark Winkler Dakota Cline Derrick meyers Jonathan Kasper Stewart Williams Ken Allen Justin Bryan Mike Pacheco Logan McCulley Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2010 Title A name given to the resource 2010 Cherokee Staff Paddle Publisher An entity responsible for making the resource available Andrew Schrack Source A related resource from which the described resource is derived Kia Kima Scout Reservation Creator An entity primarily responsible for making the resource Kevin Kuehl Camp Cherokee Kia Kima Staff Memorabilia Paddle Plaque Staff Plaque https://www.kiakimamuseum.org/files/original/7ccf1bf117c38d8ccf46d6d48ade9cf6.pdf 7d50cc38df4c498d334f55d4ae2d9ea7 PDF Text Text The official publication of the Ahoalan Nachpikin Lodge #558 of the order of the Arrow under the advisory of the Chickasaw council, Boy Scouts of America Volume XV, Issue II Chickasaw Council #558 Memphis, TN In this issue… National Jamboree Page 1 Conclave Page 2 Summer fellowship Page 2 Ordeal information Page 3 Fall fellowship info Page 3 Ordeal Sign-up info Page 4 Service corps application Page 5 Chief’s message Page 6 LEC Contact info Page 6 �ATIO�AL JAMBOREE If you had attended this year’s National Jamboree, you would have encountered rock climbing, shooting, and the most amazing shows you would ever see in your life. You would have also been able to attend the Order of the Arrow’s event that was so great that it even had a set of huge water slides guarding the exit. The event was know as the Mysterium Compass. It was a crash course in moral choices. The whole event was one big moral battle. Do you let life get to you? Do you just let everything fall apart? No, we as scouts carry on and live life. We help others and in doing so better ourselves. As the Senior Patrol Leader for troop One 805, This was a very helpful experience. It allowed me to see things that might hold me back during the rest of my tour as SPL. There is another thing that should be brought up about this event. Several of our lodge’s members helped set up and run the event. Mike Haskins and Jake Lane both staffed the Mysterium Compass. If you see either of those people, ask them about it. They can tell you more than I could. The Dancing Bear: Ahoalan �achpikin, Lodge 558 Page 1 �The final report from the 2010 conclave is finally here! This year, our lodge packed up and took a bus to camp Boxwell near Lebanon, TN. We went as a mob of maple syrup chugging Canadians and absolutely showed everyone what spirit looks like. We charged into each event with vigor and we thought we were a shoe-in for this year’s spirit award. If you are new to our lodge or haven’t been told about a conclave, our lodge was a habit of winning the coveted spirit award. For the last two, years we won by a landslide. This year however, there was no spirit award. Do not fret though, even without the award, we had one of the best times someone could have outdoors. If you’ve been to a conclave, I’m willing to bet I’ll see you at the next one. If not, ask one of the LEC members on the last page. They can tell you how amazing it is. I hope to see you at Conclave 2011. Stay posted for updates and next year’s theme. Our lodge started a tradition of summer fellowships during summer camp recently. This year OK’s Jake Dover led the charge to prepare the event. It was filled with fun, music, and food. While there, members of the OA also provided a willing hand in preparations for the closing campfire. The atmosphere was perfect for cheerful service and kindred values. If you see Jake Dover in the next few weeks, give him a pat on the back for an amazing job during the summer. The Dancing Bear: Ahoalan �achpikin, Lodge 558 Page 2 �Well, it’s that time of the year again. This September 10, 11, and 12, is the 2010 fall ordeal. That means we need strong willed individuals to volunteer as Elangomats. If you have not had the honor of serving is such a position, I recommend that you contact the new lodge chief, Johnny Tracey, for instructions on how to volunteer and carry out this sacred duty. When you first went through the ordeal, you might not have had your full wits about you. This duty offers another view of how to serve cheerfully and with all you can offer. Look on the next page for the sign-up sheet for ordeal, and on page five for Johnny Tracy's contact information For you who are new OA members, there may still be a bad taste in your mouth from Ordeal. Before you decide that there is no fun in the Order of the Arrow, attend this year’s fall fellowship. This year we will have sea kayaking, skeet shooting, currier hikes, Native American demonstrations, water activities, chapter competitions, a huge capture the flag game, and many other events. I can guarantee that this event will be one you remember for “many moons” afterward. It will be at camp Currier October 1-3. It will cost $15 per person, or $30 for Brotherhood candidates. The Dancing Bear: Ahoalan �achpikin, Lodge 558 Page 3 �The Dancing Bear: Ahoalan �achpikin, Lodge 558 Page 4 �T– shirt size _______________ The Dancing Bear: Ahoalan �achpikin, Lodge 558 Page 5 �Greetings Lodge 558, My name is Johnny Tracy, and recently, I have become the Lodge Chief of Ahoalan-Nachpikin Lodge. I am excited and looking forward to working with and for each and every member of our lodge so that we might continue our successes, improve our shortcomings, and implement new ideas. In terms of the Lodge year, we still have half of the year left! Don’t miss out on the fun…come to the events! From September 10-12, the Lodge will host the Fall Ordeal at Camp Currier. We need good Arrowmen to be Elangomats, to lead the clans of candidates, and to help with a host of other tasks. Fall Fellowship will follow soon after, October 1-3, also at Camp Currier. Fall Fellowship will offer some exciting program and training opportunities that have not been available in the past (plus we’ll have great food!). Both of these events are also opportunities to pursue Brotherhood membership. At Scout base, the Lodge will form its second Service Corps, a group of Arrowmen who will assist with traffic control, program and support needs, and with shows. This is an exciting opportunity for any Arrowman and it is an honor to be selected. You can apply now by contacting your Chapter Chief. I want to thank everyone who has been involved in making this year a success thus far and, further, wish to invite everyone to take on an active role in the Order of the Arrow or in Scouting. Improvement in our units, districts, council, and lodge start with you! WWW, Johnny Tracy (901) 489-6027 autobahn778@gmail.com Lodge Chief Johnny Tracy 901-489-6027 VC Admin Michael Southard 907-653-4700 VC Activities Derrick Meyers 901-497-7190 VC Finance Adam Chan VC Indian Affairs Andrew Schrack 901-484-0406 VC UCP Michael Honey 901-692-7907 MM Chapter Chief Andrew Kennedy 870-514-6073 OK Chapter Chief Jake Dover 662-934-4157 LB Chapter Chief Jesse Henderson 901-309-0262 SM Chapter Chief Daniel Anderson 901-389-8644 NT Chapter Chief Ben Schrivener 901-493-9167 The Dancing Bear: Ahoalan �achpikin, Lodge 558 Page 6 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge <em>Dancing Bear </em>Newsletters Description An account of the resource The collection contains the "Dancing Bear" Newsletters, published by the Ahoalan-Nachpikin Lodge #558 of the Order of the Arrow. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document The Dancing Bear: Ahoalan achpikin, Lodge 558 Page 1 In this issue… National Jamboree Page 1 Conclave Page 2 Summer fellowship Page 2 Ordeal information Page 3 Fall fellowship info Page 3 Ordeal Sign-up info Page 4 Service corps application Page 5 Chief’s message Page 6 LEC Contact info Page 6 The official publication of the Ahoalan Nachpikin Lodge #558 of the order of the Arrow under the advisory of the Chickasaw council, Boy Scouts of America Volume XV, Issue II Chickasaw Council #558 Memphis, TN
ATIO
AL JAMBOREE If you had attended this year’s National Jamboree, you would have encountered rock climbing, shooting, and the most amazing shows you would ever see in your life. You would have also been able to attend the Order of the Arrow’s event that was so great that it even had a set of huge water slides guarding the exit. The event was know as the Mysterium Compass. It was a crash course in moral choices. The whole event was one big moral battle. Do you let life get to you? Do you just let everything fall apart? No, we as scouts carry on and live life. We help others and in doing so better ourselves. As the Senior Patrol Leader for troop One 805, This was a very helpful experience. It allowed me to see things that might hold me back during the rest of my tour as SPL. There is another thing that should be brought up about this event. Several of our lodge’s members helped set up and run the event. Mike Haskins and Jake Lane both staffed the Mysterium Compass. If you see either of those people, ask them about it. They can tell you more than I could. The Dancing Bear: Ahoalan achpikin, Lodge 558 Page 2 The final report from the 2010 conclave is finally here! This year, our lodge packed up and took a bus to camp Boxwell near Lebanon, TN. We went as a mob of maple syrup chugging Canadians and absolutely showed everyone what spirit looks like. We charged into each event with vigor and we thought we were a shoe-in for this year’s spirit award. If you are new to our lodge or haven’t been told about a conclave, our lodge was a habit of winning the coveted spirit award. For the last two, years we won by a landslide. This year however, there was no spirit award. Do not fret though, even without the award, we had one of the best times someone could have outdoors. If you’ve been to a conclave, I’m willing to bet I’ll see you at the next one. If not, ask one of the LEC members on the last page. They can tell you how amazing it is. I hope to see you at Conclave 2011. Stay posted for updates and next year’s theme. Our lodge started a tradition of summer fellowships during summer camp recently. This year OK’s Jake Dover led the charge to prepare the event. It was filled with fun, music, and food. While there, members of the OA also provided a willing hand in preparations for the closing campfire. The atmosphere was perfect for cheerful service and kindred values. If you see Jake Dover in the next few weeks, give him a pat on the back for an amazing job during the summer. The Dancing Bear: Ahoalan achpikin, Lodge 558 Page 3 Well, it’s that time of the year again. This September 10, 11, and 12, is the 2010 fall ordeal. That means we need strong willed individuals to volunteer as Elangomats. If you have not had the honor of serving is such a position, I recommend that you contact the new lodge chief, Johnny Tracey, for instructions on how to volunteer and carry out this sacred duty. When you first went through the ordeal, you might not have had your full wits about you. This duty offers another view of how to serve cheerfully and with all you can offer. Look on the next page for the sign-up sheet for ordeal, and on page five for Johnny Tracy's contact information For you who are new OA members, there may still be a bad taste in your mouth from Ordeal. Before you decide that there is no fun in the Order of the Arrow, attend this year’s fall fellowship. This year we will have sea kayaking, skeet shooting, currier hikes, Native American demonstrations, water activities, chapter competitions, a huge capture the flag game, and many other events. I can guarantee that this event will be one you remember for “many moons” afterward. It will be at camp Currier October 1-3. It will cost $15 per person, or $30 for Brotherhood candidates. The Dancing Bear: Ahoalan achpikin, Lodge 558 Page 4 The Dancing Bear: Ahoalan achpikin, Lodge 558 Page 5 T– shirt size _______________ The Dancing Bear: Ahoalan achpikin, Lodge 558 Page 6 Greetings Lodge 558, My name is Johnny Tracy, and recently, I have become the Lodge Chief of Ahoalan-Nachpikin Lodge. I am excited and looking forward to working with and for each and every member of our lodge so that we might continue our successes, improve our shortcomings, and implement new ideas. In terms of the Lodge year, we still have half of the year left! Don’t miss out on the fun…come to the events! From September 10-12, the Lodge will host the Fall Ordeal at Camp Currier. We need good Arrowmen to be Elangomats, to lead the clans of candidates, and to help with a host of other tasks. Fall Fellowship will follow soon after, October 1-3, also at Camp Currier. Fall Fellowship will offer some exciting program and training opportunities that have not been available in the past (plus we’ll have great food!). Both of these events are also opportunities to pursue Brotherhood membership. At Scout base, the Lodge will form its second Service Corps, a group of Arrowmen who will assist with traffic control, program and support needs, and with shows. This is an exciting opportunity for any Arrowman and it is an honor to be selected. You can apply now by contacting your Chapter Chief. I want to thank everyone who has been involved in making this year a success thus far and, further, wish to invite everyone to take on an active role in the Order of the Arrow or in Scouting. Improvement in our units, districts, council, and lodge start with you! WWW, Johnny Tracy (901) 489-6027 autobahn778@gmail.com Lodge Chief Johnny Tracy 901-489-6027 VC Admin Michael Southard 907-653-4700 VC Activities Derrick Meyers 901-497-7190 VC Finance Adam Chan VC Indian Affairs Andrew Schrack 901-484-0406 VC UCP Michael Honey 901-692-7907 MM Chapter Chief Andrew Kennedy 870-514-6073 OK Chapter Chief Jake Dover 662-934-4157 LB Chapter Chief Jesse Henderson 901-309-0262 SM Chapter Chief Daniel Anderson 901-389-8644 NT Chapter Chief Ben Schrivener 901-493-9167 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2010 Title A name given to the resource 2010 (Fall) Ahoalan-Nachpikin Lodge <em>Dancing Bear</em> Newsletter Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Ahoalan-Nachpikin Lodge Newsletter National Jamboree Newsletter Order of the Arrow Scout Base https://www.kiakimamuseum.org/files/original/95c0fee5200048dbe24009b1a785a1f9.tif 3672d64112274881922223d92c148bb3 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Staff Photos Description An account of the resource The collection contains the formal group photos of the Kia Kima Staff. Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2009 Photo: Kia Kima Staph Photo Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Chickasaw Council, BSA Publisher An entity responsible for making the resource available Andrew Schrack Date A point or period of time associated with an event in the lifecycle of the resource 2009 Kia Kima Staff Picture https://www.kiakimamuseum.org/files/original/c7c53f272aba2f81fb854ec511e26255.tif deb2b03f5d2b397c3e8c896df57f5be2 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Staff Photos Description An account of the resource The collection contains the formal group photos of the Kia Kima Staff. Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2009 Photo: Kia Kima Staff Photo Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Chickasaw Council, BSA Publisher An entity responsible for making the resource available Andrew Schrack Date A point or period of time associated with an event in the lifecycle of the resource 2009 https://www.kiakimamuseum.org/files/original/8e362ce9ac6d06f82ff443c3779f05a6.pdf 81e20da3d1a6a83be4820b954558225a PDF Text Text 7 �Kia Kima Winter Camp Frequently Asked Questions What is Winter Camp? Winter Camp is a mini long-term camping experience. Participants will be able to work on advancement while enjoying the beauty of the Ozark Mountains in the winter. What about the food? Units will have the option of eating in the dining hall or cooking their own meals. Units that choose to cook their own meals will receive a discount in their registration price. Will I need to provide my own tent and bedding? Yes, paticipants must bring their own tents and bedding. All camp tents are stored for the winter. What time do we show up? Please plan on checking in between 2:00 and 4:00 PM. Will there be a trading post available? Yes, the trading post will be open for your convenience. Do I need a Physical for each participant? Yes, Parts A and C of the current Medical Form are required. If you have your physicals for summer camp, bring those. How do we register for Winter Camp? Visit www.kiakima.com and click “Online Winter Camp Registration”. Will Showers be available for Winter Camp? We are happy to announce the heated East Shower House will be operable for Winter Camp 2009. This facility has 5 individually stalled showers and toilets. www.kiakima.com 2009 Winter Camp Leader’s Guide �Winter Camp Merit Badge Schedule * $25 additional fee Online Registration Process 1. Visit www.kiakima.com and click “Online Winter Camp Registration” 2. This will re-direct you to the Council Events Calendar. Scroll through the calendar until you reach December and Kia Kima Winter Camp. 3. Click “Kia Kima Winter Camp”. Click the “Register” button on the bottom right. 4. If you already have a doubleknot user id, you will be in the system. If not, you will need to register. You may register your entire unit from this portal. 5. Continue through the registration process. When you get to the payment page, you can pay with a credit card or mail in a check. Make sure you scroll to the bottom of the payment page and click “make a payment”. This will register you for this event. 6. You will receive an email confirmation of your registration initially and each time you update your registration. www.kiakima.com 2009 Winter Camp Leader’s Guide �2009 Winter Camp Merit Badge Descriptions Adventure COPE – Challenging Outdoor Personal Experience. Teamwork is the name of the game here. Your scouts will learn to work with each other through the use of high ropes and initiative games. This program lasts all day for both days. Scouts may sign-up for an evening session. Climbing – In this badge Scouts will learn how to safely tie knots and make rappels on a climbing tower. This program also inolves a visit to an offsite location thats boasts 80 ft. cliffs. Mountain Man - Learn Blackpowder shooting, Tomahawk throwing, Brain Tanning, Primitive Cooking, Flint and Steel, Fire by Friction. All participants will cook and live at Masera Cabin during the entire camp. Scoutcraft Trailblazers- Many of the Tenderfoot through First Class requirements will be completed in this badge. Make sure you register for all three classes. Wilderness Survival – Scouts in this session should plan to build and sleep in a natural shelter. Many other essential survival skills will be discussed. Camping – Learn the essentials of camping in a wilderness setting. This ranges from tents to water purification to cooking. Emergency Preparedness- Being prepared is the motto of the Boy Scouts. This badge will teach Scouts the importance of being prepared for emergencies. First Aid – Learn how to take care of a sprained ankle or how to stop bleeding. Skills taught here are essential for any Scout function. Astronomy - Learning to chart the stars is a long lost skill. Come view the night world through our powerful telescope and get a merit badge in the process. Hobbies & Crafts Photography– Scouts will explore the world of photography. Participants should bring a digital camera, if available. Otherwise, we will have a few extra. Indian Lore– Scouts will learn that American Indians have many different cultures, languages, religions, styles of dress, and ways of life. Radio– Radio is a way to send information, or communications, from one place to another. Broadcasting includes both one-way radio (a person hears the information but can’t reply) as well as two-way radio (where the same person can both receive and send messages). Wood Carving– As with any art, wood carving involves learning the basics of design, along with material selection and tools and techniques, as well as wood-carving safety. Leatherwork– Scouts will learn to make a useful leather item using the same types of raw materials that our ancestors used; be challenged to master skills lik handstitching, lacing, and braiding; and learn how to preserve and protect leather items so they will last a lifetime and beyond. Shooting Sports Archery – Archery experience is highly recommended before signing up for this badge. Scouts will learn the intricate details of archery such as making a string and arrow. Shotgun Shooting – Scouts will learn to safely use a shotgun. Scouts must qualify by shooting skeet. Orienteering - Orienteering, the use of map and compass to find locations and plan a journey, has been a vital skill for humans for thousands of year. Rifle Shooting – A very popular badge among Scouts. Learn how to safely shoot and clean rifles. Nature NRA Basic Pistol - Venture participants will have an opportunity to go through this course which begins on the opening night. There is an additional $25 fee for this activity. Participants will fire both Semi-auto and relvolving pistols. Environmental Science – This badge requires taking hikes, field notes, and considerable written work. Younger Scouts are discouraged from taking this badge. Space Exploration – Explore the vast unknown. Scouts will also have an opportunity to launch and recover a model rocket. All supplies are included. www.kiakima.com 2009 Winter Camp Leader’s Guide �Merit Badge Descriptions continued Careers Fix-It Law -Scouts participating will learn about the legal system and how it has evolved over the years. Scouts may participate in a mock trial and speak to local law enforcement officials. Auto Mechanics - Have you ever wanted to learn how to change a tire, check fluid levels, or maintain your vehicle? This merit badge will explore all these items. Medicine - Scouts in this session will explore the world of medicine. A mini health fair will be held so that Scouts can learn such skills as checking blood pressure and disease prevention. Engineering - Transferring motion, structural integrity, and physics are taught in this badge. Scouts will als undertake a small scale building project. Public Health- Learn how to prevent the spread of infectious diseases. This badge will teach Scouts the ins and outs of the public health world. Farm Mechanics- This merit badge will give Scouts an opportunity to learn about farm implementations. Scouts will also learn about hydraulic systems, gas and diesel engines, and farm maintenance. Electricity - This badge will teach scouts the basics of electrical currents. Scouts will participate in expierements and work with batteries. Aviation - Scouts will learn the basics of aviation. Projects will include learning navigation, instruments and the principles of flight. Journalism - One thing is for sure about journalism. It is never boring. For a reporter, almost every day is different from the last. One day you might interview the mayor of the city, the next day report on a car accident, and the day after that preview a new movie. Scouts will learn the basics on story finding and reporting. Participants will help create the Daily Winter Camp Newsletter. www.kiakima.com Plumbing - Scouts will learn different tools and techniques used in the plumbing industry. Scouts will also learn to solder copper pipe. Home Repairs - Scouts will learn that doing basic home repairs provides a sense of personal pride in one’s achievements and increased self-confidence. In addition, safe and successfull do-it-yourselfers can easily save a family thoughsands of dollars in repair bills over the years. Life to Eagle Citizenship in the World and Nation - Scouts are encouraged to read the requirements of these badges and study any of the available information prior to coming to camp. These badges will require written work, letters and the reading of documents. These badges are recommended for older Scouts. Communications– Effective communication skills are essential for any life situation. Scouts in the badge will have an opportunity to learn the art of effective communication. Personal Management - Personal management is about mapping a plan for your life that will involve setting shortrange and long-range goals and investigating different ways to reach those goals. 2009 Winter Camp Leader’s Guide �Winter Camp Timeline and Checklist Troop and individual preorder merchandise forms are due online 12/04/09 Online merit badge registration is due by12/04/09 All payments are due by 12/15/09 10 day out meeting 12/17/09 at 6:30 PM at the Scout Service Center. This is the last chance to alter numbers for food or merit badge scheduling. After this date, online registration will go offline. Parts A and C of the current Medical Form are due at Check-In. Provisional Information Scouts in units that are not attending Winter Camp may come as provisional campers. The provisional unit will be hosted by staff and will stay in Site 13. A Provisional Camper Application is included in this packet. 10 Day Out Meeting There will be a 10 day out meeting on Thursday, December 17th at 6:30 p.m. at the Dunavant Scout Service Center. This will be a chance for leaders to ask any unanswered questions and discuss any hot topics, as well make any final schedule and attendance adjustments. www.kiakima.com 2009 Winter Camp Leader’s Guide �General Information Check-In Procedure Troops are asked to arrive at Kia Kima between 2:00-4:00 PM on December 27th. Check-in will be simple as groups will be sent directly to their campsites. A leaders meeting will be held at 4:30 P.M. at the Administration Building. We encourage at least one leader and senior patrol leader from each unit to attend. All housekeeping items will be covered at this time such as the daily schedule, rules and regulations and emergency procedures. This will also be a time to correct any registration issues. December 27th 2:00-4:00 PM 4:30 PM 5:45 PM 6:00 PM 7:30 PM 9:00 PM Arrive at KKSR Leaders meeting at the Administration Building Flag Lowering Dinner Opening Show (location to be determined) Evening Sessions December 28th and 29th 7:30 AM 7:45 AM 8:30 AM 11:30 AM 1:00 PM 4:00 PM 5:30 PM 5:45 PM 7:00 PM 8:00 PM 9:30 PM Flag Raising Breakfast Session I Lunch Session II Free Time - General Adult training session (Leave No Trace) Flag Lowering Dinner Night Activity Evening Session Cracker Barrel December 30th 7:30 AM 8:00 AM Breakfast Checkout Check-out Remember to pick up your medical forms and advancement records at the administration building before you head back home. Have a safe trip! www.kiakima.com 2009 Winter Camp Leader’s Guide �Winter Camp 2009 Provisional Youth Registration Name:__________________________________ Troop/Crew:____________ Address______________________________________________________________ City:______________________________ State:_____ Zip:______________ Phone:__________________________________________ Age:_________ email:________________________________________________________ Program Selection (Choose Preference by Session – 1st and 2nd choice) * $25 additional fee Payment Information Youth Fee: Extra Patches Fleece Vest Fleece Pullover Long Sleeve T-Shirt Long Sleeve T-Shirt Beanie - Stocking Cap Mail Form and Payment to: www.kiakima.com $80 = _______ $ 4 = _______ $25 = _______ Size = S M L XL XXL $30 = _______ Size = S M L XL XXL $16 = _______ Size = S M L XL $18 = _______ Size = XXL XXXL $12 = _______ Chickasaw Council, BSA 171 S. Hollywood St Memphis, TN 38112 2009 Winter Camp Leader’s Guide � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document 7 Kia Kima Winter Camp Frequently Asked Questions What is Winter Camp? Winter Camp is a mini long-term camping experience. Participants will be able to work on advancement while enjoying the beauty of the Ozark Mountains in the winter. What about the food? Units will have the option of eating in the dining hall or cooking their own meals. Units that choose to cook their own meals will receive a discount in their registration price. Will I need to provide my own tent and bedding? Yes, paticipants must bring their own tents and bedding. All camp tents are stored for the winter. What time do we show up? Please plan on checking in between 2:00 and 4:00 PM. Will there be a trading post available? Yes, the trading post will be open for your convenience. Do I need a Physical for each participant? Yes, Parts A and C of the current Medical Form are required. If you have your physicals for summer camp, bring those. How do we register for Winter Camp? Visit www.kiakima.com and click “Online Winter Camp Registration”. Will Showers be available for Winter Camp? We are happy to announce the heated East Shower House will be operable for Winter Camp 2009. This facility has 5 individually stalled showers and toilets. www.kiakima.com 2009 Winter Camp Leader’s Guide Winter Camp Merit Badge Schedule Online Registration Process 1. Visit www.kiakima.com and click “Online Winter Camp Registration” 2. This will re-direct you to the Council Events Calendar. Scroll through the calendar until you reach December and Kia Kima Winter Camp. 3. Click “Kia Kima Winter Camp”. Click the “Register” button on the bottom right. 4. If you already have a doubleknot user id, you will be in the system. If not, you will need to register. You may register your entire unit from this portal. 5. Continue through the registration process. When you get to the payment page, you can pay with a credit card or mail in a check. Make sure you scroll to the bottom of the payment page and click “make a payment”. This will register you for this event. 6. You will receive an email confirmation of your registration initially and each time you update your registration. www.kiakima.com * $25 additional fee 2009 Winter Camp Leader’s Guide 2009 Winter Camp Merit Badge Descriptions www.kiakima.com Adventure COPE – Challenging Outdoor Personal Experience. Teamwork is the name of the game here. Your scouts will learn to work with each other through the use of high ropes and initiative games. This program lasts all day for both days. Scouts may sign-up for an evening session. Climbing – In this badge Scouts will learn how to safely tie knots and make rappels on a climbing tower. This program also inolves a visit to an offsite location thats boasts 80 ft. cliffs. Mountain Man - Learn Blackpowder shooting, Tomahawk throwing, Brain Tanning, Primitive Cooking, Flint and Steel, Fire by Friction. All participants will cook and live at Masera Cabin during the entire camp. Scoutcraft Trailblazers- Many of the Tenderfoot through First Class requirements will be completed in this badge. Make sure you register for all three classes. Wilderness Survival – Scouts in this session should plan to build and sleep in a natural shelter. Many other essential survival skills will be discussed. Camping – Learn the essentials of camping in a wilderness setting. This ranges from tents to water purification to cooking. Emergency Preparedness- Being prepared is the motto of the Boy Scouts. This badge will teach Scouts the importance of being prepared for emergencies. First Aid – Learn how to take care of a sprained ankle or how to stop bleeding. Skills taught here are essential for any Scout function. Orienteering - Orienteering, the use of map and compass to find locations and plan a journey, has been a vital skill for humans for thousands of year. Nature Environmental Science – This badge requires taking hikes, field notes, and considerable written work. Younger Scouts are discouraged from taking this badge. Space Exploration – Explore the vast unknown. Scouts will also have an opportunity to launch and recover a model rocket. All supplies are included. Hobbies & Crafts Photography– Scouts will explore the world of photography. Participants should bring a digital camera, if available. Otherwise, we will have a few extra. Indian Lore– Scouts will learn that American Indians have many different cultures, languages, religions, styles of dress, and ways of life. Radio– Radio is a way to send information, or communications, from one place to another. Broadcasting includes both one-way radio (a person hears the information but can’t reply) as well as two-way radio (where the same person can both receive and send messages). Wood Carving– As with any art, wood carving involves learning the basics of design, along with material selection and tools and techniques, as well as wood-carving safety. Leatherwork– Scouts will learn to make a useful leather item using the same types of raw materials that our ancestors used; be challenged to master skills lik handstitching, lacing, and braiding; and learn how to preserve and protect leather items so they will last a lifetime and beyond. Shooting Sports Archery – Archery experience is highly recommended before signing up for this badge. Scouts will learn the intricate details of archery such as making a string and arrow. Shotgun Shooting – Scouts will learn to safely use a shotgun. Scouts must qualify by shooting skeet. Rifle Shooting – A very popular badge among Scouts. Learn how to safely shoot and clean rifles. NRA Basic Pistol - Venture participants will have an opportunity to go through this course which begins on the opening night. There is an additional $25 fee for this activity. Participants will fire both Semi-auto and relvolving pistols. Astronomy - Learning to chart the stars is a long lost skill. Come view the night world through our powerful telescope and get a merit badge in the process. 2009 Winter Camp Leader’s Guide Merit Badge Descriptions www.kiakima.com Careers Law -Scouts participating will learn about the legal system and how it has evolved over the years. Scouts may participate in a mock trial and speak to local law enforcement officials. Medicine - Scouts in this session will explore the world of medicine. A mini health fair will be held so that Scouts can learn such skills as checking blood pressure and disease prevention. Engineering - Transferring motion, structural integrity, and physics are taught in this badge. Scouts will als undertake a small scale building project. Public Health- Learn how to prevent the spread of infectious diseases. This badge will teach Scouts the ins and outs of the public health world. Farm Mechanics- This merit badge will give Scouts an opportunity to learn about farm implementations. Scouts will also learn about hydraulic systems, gas and diesel engines, and farm maintenance. Electricity - This badge will teach scouts the basics of electrical currents. Scouts will participate in expierements and work with batteries. Aviation - Scouts will learn the basics of aviation. Projects will include learning navigation, instruments and the principles of flight. Journalism - One thing is for sure about journalism. It is never boring. For a reporter, almost every day is different from the last. One day you might interview the mayor of the city, the next day report on a car accident, and the day after that preview a new movie. Scouts will learn the basics on story finding and reporting. Participants will help create the Daily Winter Camp Newsletter. Fix-It Auto Mechanics - Have you ever wanted to learn how to change a tire, check fluid levels, or maintain your vehicle? This merit badge will explore all these items. Plumbing - Scouts will learn different tools and techniques used in the plumbing industry. Scouts will also learn to solder copper pipe. Home Repairs - Scouts will learn that doing basic home repairs provides a sense of personal pride in one’s achievements and increased self-confidence. In addition, safe and successfull do-it-yourselfers can easily save a family thoughsands of dollars in repair bills over the years. Life to Eagle Citizenship in the World and Nation - Scouts are encouraged to read the requirements of these badges and study any of the available information prior to coming to camp. These badges will require written work, letters and the reading of documents. These badges are recommended for older Scouts. Communications– Effective communication skills are essential for any life situation. Scouts in the badge will have an opportunity to learn the art of effective communication. Personal Management - Personal management is about mapping a plan for your life that will involve setting shortrange and long-range goals and investigating different ways to reach those goals. continued 2009 Winter Camp Leader’s Guide Winter Camp Timeline and Checklist Troop and individual preorder merchandise forms are due online 12/04/09 Online merit badge registration is due by12/04/09 All payments are due by 12/15/09 10 day out meeting 12/17/09 at 6:30 PM at the Scout Service Center. This is the last chance to alter numbers for food or merit badge scheduling. After this date, online registration will go offline. Parts A and C of the current Medical Form are due at Check-In. www.kiakima.com Provisional Information Scouts in units that are not attending Winter Camp may come as provisional campers. The provisional unit will be hosted by staff and will stay in Site 13. A Provisional Camper Application is included in this packet. 10 Day Out Meeting There will be a 10 day out meeting on Thursday, December 17th at 6:30 p.m. at the Dunavant Scout Service Center. This will be a chance for leaders to ask any unanswered questions and discuss any hot topics, as well make any final schedule and attendance adjustments. 2009 Winter Camp Leader’s Guide General Information Check-In Procedure Troops are asked to arrive at Kia Kima between 2:00-4:00 PM on December 27th. Check-in will be simple as groups will be sent directly to their campsites. A leaders meeting will be held at 4:30 P.M. at the Administration Building. We encourage at least one leader and senior patrol leader from each unit to attend. All housekeeping items will be covered at this time such as the daily schedule, rules and regulations and emergency procedures. This will also be a time to correct any registration issues. December 27th 2:00-4:00 PM Arrive at KKSR 4:30 PM Leaders meeting at the Administration Building 5:45 PM Flag Lowering 6:00 PM Dinner 7:30 PM Opening Show (location to be determined) 9:00 PM Evening Sessions December 28th and 29th 7:30 AM Flag Raising 7:45 AM Breakfast 8:30 AM Session I 11:30 AM Lunch 1:00 PM Session II 4:00 PM Free Time - General Adult training session (Leave No Trace) 5:30 PM Flag Lowering 5:45 PM Dinner 7:00 PM Night Activity 8:00 PM Evening Session 9:30 PM Cracker Barrel December 30th 7:30 AM Breakfast 8:00 AM Checkout Check-out Remember to pick up your medical forms and advancement records at the administration building before you head back home. Have a safe trip! www.kiakima.com 2009 Winter Camp Leader’s Guide Winter Camp 2009 Provisional Youth Registration Name:__________________________________ Troop/Crew:____________ Address______________________________________________________________ City:______________________________ State:_____ Zip:______________ Phone:__________________________________________ Age:_________ email:________________________________________________________ Program Selection (Choose Preference by Session – 1st and 2nd choice) Payment Information Youth Fee: $80 = _______ Extra Patches $ 4 = _______ Fleece Vest $25 = _______ Size = S M L XL XXL Fleece Pullover $30 = _______ Size = S M L XL XXL Long Sleeve T-Shirt $16 = _______ Size = S M L XL Long Sleeve T-Shirt $18 = _______ Size = XXL XXXL Beanie - Stocking Cap $12 = _______ Mail Form and Payment to: Chickasaw Council, BSA 171 S. Hollywood St Memphis, TN 38112 www.kiakima.com * $25 additional fee 2009 Winter Camp Leader’s Guide Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2009 Title A name given to the resource 2009 Kia Kima Winter Camp Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Jim Charbonnet Leaders Guide Winter Camp https://www.kiakimamuseum.org/files/original/b9fe6b2fdab3240af81b38d4b046c071.pdf 617fe7b851785fd9bac7e7f3bd65f777 PDF Text Text �W elcome to Kia Kima Scout Reservation 2009. We have continued to strive to fulfill our obligation of offering an excellent program for your Scouts. The iceberg and mountain boarding were among the favorite free time activities that Scouts enjoyed. 2009 will continue with improvements to both facilities and program. In order to prepare for your 2009 camping experience, please begin preparation now. This book along with the accompanying registration packet will be your key to an exciting and meaningful summer camp program. If you have questions, or cannot find answers here, feel free to contact us directly. Please help our Scouting program by making summer camp available to all boys in your unit. Camperships are available for those families that need financial assistance. On behalf of the Chickasaw Council and the 2009 Kia Kima Staff, we look forward to seeing you this summer! Yours in Scouting J. Andrew Armstrong Reservation Director Kia Kima Scout Reservation �TAB LE of contents Camp Fees & Campsite Reservations 1 Summer Camp Fee Schedule Campsite Reservation Financial Assistance/Campership 1 2 2 Safety & Registration Procedures 3 Registration Procedures Camp Address 4 5 General Information 6 Check-in Mail & email Check-out 7 11 12 Program Information 13 Merit Badge Information Trailblazers Ozark Ultimate Trek Mountain Man C.O.P.E. Ozark Mountain Expedition School Extreme Twilight 13 21 23 25 26 27 28 Order of the Arrow 31 What To Bring To Camp 32 Individual Checklist What Not To Bring To Camp 32 33 Twilight Activities 34 Add-A-Program 35 Honor & Merit Troop 37 Just for Leaders 38 Awards & Recognition 40 Class Schedules Campsite Inspection Maps visit www.kiakima.com 43 & 44 45 46 & 47 2009 Leader’s Guide to Summer Camp �! Leader’s fees are due upon arrival at camp. Please note the chart below for prorated Leader’s Fees. PREPARING FOR CAMP T he physical facilities of the camp are awaiting the arrival of your troop. Kia Kima Scout Reservation is planning to operate for five weeks of summer camp. Having made your campsite reservation for 2009, you are on your way to a terrific visit at Kia Kima. The camp fee schedule can be found in the table on the bottom of the page. To prepare for this summer, it is necessary for units to make financial commitments to reserve space for each Scout attending. Units are required to make a payment of $35.00 per Scout by March 31. This will reserve space for these Scouts. Additional Scout campers may be added by sending their $35 deposit and KKSR2 to the Scout Office. The $35.00 payment will be applied to the total camp fee.This deposit is nonrefundable but may be transferred to other Scouts attending this event. The next payment of $100 is due on May 15th. # of Scouts # of Leaders @ no charge By using this registration process, we can better determine 2 5 the number of Scouts attending camp from each unit, and 3 24 allow camp staff to adjust their programs accordingly. Smaller 4 32 units may be asked to share a campsite with another unit if 5 40+ the minimum size is not met. SUMMER CAMP FEE SCHEDULE Scouts from Chickasaw Council $200.00 Shotgun Shooting $30 per participant Scouts from other Councils $215.00 Golf $20 per participant Leader’s Fee $105 * Mountain Man Rendevous $25 per participant Please Note: Leader’s fees are prorated based on chart above. Whitewater Merit Badge $25 per participant *Ozark Ultimate Trek $50 per participant *COPE *Ozark Mountain Expedition School $20 per participant $50 per participant *Program fees in these programs apply to adult participants. visit www.kiakima.com 1 2009 Leader’s Guide to Summer Camp �CAMPSITE CAPACITIES CAMPSITE RESERVATION Camp Osage Units attending camp in 2008 may reserve a space for 2009 by placing a deposit on their site prior to leaving camp. Campsites available after August 1st, may be reserved on a first-come, first-served basis. Campsite deposits are refundable until January 1st. After that date, they are not refundable. Troops that withdraw their deposit by January 1st, will receive a deposit refund. Troops that make a reservation, but for some reason do not show, forfeit their $100 deposit. All summer camp correspondence and registration materials should be sent to the Scout Service Center until 5:00 PM on May 31st. Beginning May 31st, all camp correspondence should be sent directly to the camp. The camp office will be open from May 31st until July 15th. Summer camp administration will not be able to be reached at camp before or after these dates. Smaller units may be asked to share a campsite with another unit if the minimum size is not met. SCOUTS NEEDING FINANCIAL ASSISTANCE Bobwhite 18 Copperhead 16 White Horse 16 Broken Bow 40 Whispering Rapids 20 Turkey Run 16 Fox Fire 14 Cedar Rock 20 Running Deer 44 Crazy Wolf 18 Talking Turtle 24 Yellow Dog 24 Dancing Bear 40 Tall Pines 38 Eagle’s Nest 30 . Cherokee Camperships are available to help Scouts who need financial assistance. The unit leader must make a request in writing by filling out a campership request for Kia Kima. All guidelines for campership applications can be found on the reverse side of the application. The deadline for camperships is April 1st. The amount of the Campership will be based upon family income. The boy’s family, troop, and chartered organization should pool their resources first, with a campership request to meet the balance. Each unit receiving a campership will receive a credit voucher that is redeemable at the Office or at Camp. It is necessary to have the voucher on hand in order to receive credit. 2009 Leader’s Guide to Summer Camp Capacity 2 Capacity Ghost Drum 18 Big Foot 24 Whipporhwhill 18 Dry Bones 36 Arrowhead 16 Hoot Owl 18 Rocky Top 14 Flintstone 30 Long Knife 16 Blackjack 40 visit www.kiakima.com �SAFETY & REGISTRATION A ll Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. Arkansas State Law requires a minimum Class 3, updated annually (no. 34412 A) Medical Form for all Scouts and leaders. The examination must be performed by a licensed physician. These forms are available through the Scout Service Center or at www.kiakima.com. Please use the most current versions of this form. Contact your District Executive if you have any questions. Each Scout and leader will have a health re-check after his arrival, and the troop’s medical forms will be kept on file with the camp’s health officer. They will be returned to the unit leader at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Class 1 Medical Form) is required. Please make arrangements for physical examinations to be completed before arrival at summer camp. Any Scout or leader who does not have a completed health form – including examination – will be restricted from all camp activities until proper examination has been given. ! Arkansas State Law requires a minimum Class 3, updated annually (no. 34412 A) Medical Form for all Scouts and leaders. REQUIRED MEDICAL FORMS All Scouts and leaders are required to have a physical examination before camp and complete the appropriate medical form Scouts & leaders must have a minimum Class 3, updated annually (#34412 A) Forms are available at www.kiakima.com visit www.kiakima.com 3 2009 Leader’s Guide to Summer Camp �IN CASE OF AN EMERGENCY A qualified individual is on duty in the Health Lodge 24 hours a day. In the unlikely event of serious illness or injury to a Scout, he will be taken to a nearby hospital. The Health Lodge is available to store and administer prescription medicines as directed by the Scout’s personal physician and parents. No prescription medication will be paid for by the camp or the Chickasaw Council. Normal insurance filing procedures will apply. Camp Emergency procedures will be covered at the opening leaders’ meeting. REGISTRATION Our goal is to make the registration process as painless as possible. The Registration Packet that accompanies this guide contains all the required forms and detailed instructions for completing each step. Lead- ers will note that the registration process is divided into 5 major steps. For your convenience, the forms required for each step have a corresponding number. If, after reviewing the leaders guide to summer camp, you still have questions, additional help can be found at the camp website, www.KiaKima.com. This site contains additional registration tips and last minute updates regarding summer camp. 1 1 ! Registration forms are available in the registration packet at www.kiakima.com. CAMP APPLICATION This is the first step of the registration process. Submit the Camp application (KKSR 1) with your campsite preference. Also include the estimated number of boys you plan to bring. Submit this form, along with a $100 deposit, to the Scout Service Center any time after August 1st. Keep in mind; some campsites may already be reserved. ! Please ensure that all registration forms are filled out completely! 2009 Leader’s Guide to Summer Camp 4 visit www.kiakima.com �you to camp. Do not mail these forms: have them ready at check-in. Also, when you check in at the The second step of the registration program office, we will update schedules, settle any process is a Unit Count that indicates the number of remaining balances and complete any remaining paScouts from your unit attending camp. Complete the perwork. Unit Count Form (KKSR 2) and return it to the Scout Service Center no later than March 31st. This form should be submitted with a $35 deposit per Scout. This fee is transferable but not refundable. Upon submitting this form, your unit will be emailed a ONFIRMATION HANGES username and password to log into our online regisWhen registering online for classes, please save tration system. Registration for classes is on a firstyour confirmation. If a schedule change takes place, come, first-served basis, so register early. Form KKSR you will be notified from our administrative staff prior 2, Part B is included for your convenience if you are to your arrival at camp. unable to access the online system. For your convenience there are computer terminals available at the Scout Office. If you would like assistance with the online system or the means to regREGISTRATION FORM ister via computer, visit the Scout Service Center. This is the third summer camp pay- Please ensure that all adults and youth are entered in ment. Please submit the Registration Form (KKSR the registration system. 3) and return them with $100 per Scout by May 15th. Please submit t-shirt sizes for adults and youth registered. T-Shirt orders may be submitted online or by written form. Please submit either one or the other but not both. UNIT COUNT FORM 2 C &C 3 CORRESPONDENCE 4 All summer camp correspondence and registration materials should be sent to the Scout Service Center until May 31st. After May 31st, the summer camp operation will be moved to the camp facility so all correspondence should be sent directly SUMMER CAMP to camp. In order to ADDRESSES assure that your paperBefore May 31st work arrives at the Chickasaw Council, BSA proper location, please 171 South Hollywood follow this step. The Memphis, Tennessee 38112 (901) 327-4193 addresses for both loFax: (901) 327-2010 cations are listed in the table on this page. After May 31st FINAL FINANCIAL FORM The final payment includes the balance of the camp fee, leaders fees, and special program fees. This may be paid at check-in after arriving at camp on Sunday, or you may send it before you arrive. Complete the Final Financial Form (KKSR4) and send it to the camp address. This form is a summary of all financial transactions and should be the last payment in the registration process. Do not send this form, payment, or any registration materials less than two weeks prior to your arrival at camp. 5 CHECK - IN Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 (870) 257-4935 Fax: (870) 257-4714 email: director@kiakima.com The registration process is completed when you check in on Sunday after arriving at Camp. If you conducted your swim checks prior to camp, bring the optional Swim Check Form (KKSR 5) with visit www.kiakima.com 5 2009 Leader’s Guide to Summer Camp �GENERAL INFORMATION ! It is recommended that each unit bring insect and tick repellent. Certain brands containing permethrin will provide adequate tick protection. K ia Kima is known for providing a quality program, but often times the accommodations are what make a week at summer camp comfortable and enjoyable. While we are not a five-star hotel, we strive to make each troop’s visit an enjoyable one. week. Unit vehicles will be permitted into camp during check-in and check-out, for the purpose of loading and unloading. While driving in camp, please observe our speed limit of 7 miles per hour. DANGEROUS WILDLIFE Kia Kima is a Wilderness setting. While visiting the out-of-doors, it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. We will list a few tips to keep you comfortable at camp. TRANSPORTATION & PARKING Each unit is responsible for the safe transportation of its members to and from camp. Make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer – whether it is covered or uncovered— is against national BSA policy. Units visiting Kia Kima from other councils are responsible for obtaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is next to the Administration Building. Vehicles are not to be parked in the campsite during the week. Units are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. To keep traffic in camp to a minimum, only camp vehicles will be allowed into camp during the 2009 Leader’s Guide to Summer Camp A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily 6 visit www.kiakima.com �CHECK-IN Units should plan to arrive at camp beginning at 1:00 PM and no later than 3:00 PM on Sunday. Please check in at the Camp Osage Administration Building. The camp is closed between noon on Saturday and noon on Sunday and there will be no one available to handle early arrivals. Upon arrival, your unit will be greeted by a member of the camp administrative staff. The unit leader should have the unit’s medical forms and a written explanation for any boy who needs special medical treatment. A troop guide will be assigned to the unit through the check-in process. The guide and the unit leader will take the troop to the Health Check area. The leader will bring the medical forms and, if swim checks were completed prior to camp, the Swim Check Form (KKSR 5). Everyone — youth and adult — must have a current health form. The recheck is to make sure no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health re-check will be going on at the same time the unit leader is registering, so it is encouraged that all Scouts arrive in camp at the same time. Make sure an assistant leader has the medical forms during this time to eliminate confusion at med-checks. The guide will take the unit to its campsite. All personal and unit equipment will be unloaded and vehicles returned to their parking areas. The troop guide will then take inventory of all equipment in the campsite if applicable. If any equipment is missing or damaged the troop guide will note it and report it. The unit leaders with the troop guides should check each tent for damage. Any damage found at the end of the week visit www.kiakima.com will be assessed to the troop. Tears in tents will be assessed a fee of $15 per inch. Multiple tears or tears over three inches are considered un-repairable and may result in the troop replacing the damaged tent. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to arriving at camp will then change into their swim trunks and head to the waterfront for their swim test. All persons who will use the swimming area, boating area, Plan to arrive or river must have a swim check. No Exceptions! between 1:00 ! ! PM and 3:00 PM on Sunday CHECK-IN AT A GLANCE Schedule 1:00-3:00 PM 5:50 6:00 8:30 Arrive at Camp First Assembly Dinner Campfire Step-by-Step 1. Paperwork - the unit leader and assistant report to the Administration building with all the troop’s registration forms, money, and medical forms. Here you will meet your Troop Guide who will guide you through the checkin procedure. 2. Health Recheck - Your troop guide and assistant leader will take the rest of the troop to the Health Check area while the unit leader finishes the paperwork. 3. Unit Photographs - Upon Arrival, the unit has the opportunity to have a picture taken for free. Addi tional photos may be purchased for $6 each. 4. Campsite - Your Troop Guide will take you to your campsite where you can unload gear and prepare for the camp tour. 5. Camp Tour - There are two required stops on the tour, the Aquatics Area (for swim checks and safety procedures) and the Dining Hall or Commissary. 6. Supper - Scouts & leaders wear Class A uniforms. 7. Leaders’ Meeting - The unit leader and Senior Patrol Leader need to attend the Leaders’ Meeting. 8. Campfire - Your unit gets to meet the Kia Kima staff at the Opening Campfire. Everyone in Class A uniform. 7 2009 Leader’s Guide to Summer Camp �NEW EXPRESS CHECK-IN The administrative staff will designate an express check-in location for those units that have correctly completed all paperwork prior to camp. Units with proper paperwork will be able to utilize this service. Correct paperwork includes the following: 1. Summer Camp Application submitted and reservation confirmed 2. $35 per boy deposit submitted with the proper form (KKSR 2) 3. Online registration completed and includes adults attending 4. $100 per boy deposit and T-shirt pre-order form is submitted with KKSR 3 or online. When submitting T-shirt orders, please do so online or on the written form -- not both. VESPERS & CHAPEL Vespers is a short fellowship service held on Wednesday evenings. Vespers is held at the chapel and everyone is encouraged to attend. Members of the staff will conduct vespers, with assistance of visiting clergy. Scouts and units may volunteer to assist with or run vespers during the week. Scouts who are working on their religious awards are especially encouraged to do so. UNIT PHOTOGRAPHS Units will have an opportunity to have a group picture made during their check-in process. Each unit that chooses to participate will receive one complimentary 8X10 group photo of their unit. Additional photos will be available at $6.00 each. This option is only available on Sunday as it takes time to get the photos processed and back to your unit by the end of the week. Please be prepared with either Class A or Class B uniforms for your check-in photo. FLAG CEREMONIES The camp will assemble for the flag ceremonies in the morning and evening. Scouts and leaders are expected to attend the evening flag ceremony in full Class A uniform. Troops are asked to assist with flag ceremonies and blessing the meals. COMMISSIONER SERVICE After your troop guide finishes helping you check in, you probably won’t see them in your campsite again until you check out on Saturday morning. That’s okay, because we have staff members with the full time job of taking care of your needs during the week. The staff member is your Commissioner. The commissioner staff will stop by your campsite each morning to visit with leaders in the site. They will make sure you have all the supplies you need. If there is something broken or missing in your site, they will see that it is taken care of. 2009 Leader’s Guide to Summer Camp 8 visit www.kiakima.com �! Units should have at least one leader present at each leaders’ meeting. LEADERS’ MEETINGS A meeting of all Leaders and Senior Patrol Leaders will be held after the evening meal on Sunday. At this meeting members of the camp staff will give an overview of camp policies, procedures, and special program activities that will be offered during the week. Also, this is an opportunity to have questions answered about your troop’s week at camp. In addition, a brief morning Leaders’ Meeting will be held after breakfast. At this meeting, unit leaders will get the opportunity to ask questions, get any updates on special events going on in camp, and the daily newsletter will be distributed. TRADING POST Kia Kima operates two modern and efficient Trading Posts. Our Trading Posts stock many items that are related to the Scout’s merit badges. In addition to crafts, the Trading Post also stocks concession items. Some of the items stocked are: Uniform Parts, Camp Ball Caps, Writing Paper, Craft Kits, Pocket Knives, Postcards, Slush Puppies, Pizza, Folding Chairs, Batteries, and Camp Patches. Most Scouts will spend on the average of $40-$60 in the trading post. This will generally pay for merit badge materials and a few snacks throughout the week. Please budget accordingly! Kia Kima has no ATM, so please be sure your Scouts bring enough cash. VISITORS LEADERSHIP IN CAMP ! Leader’s Fees are due upon arrival at camp. All units are required to have at least two adult leaders in camp at all times. This policy is required by the Boy Scouts of America. All leaders must be registered members of the Boy Scouts and meet membership qualifications. The unit leader must be at least 21 years of age and any additional leadership must be 18 or older. Leader’s fees are $105 per week. This covers the cost of their food at camp. As an added incentive, you will receive two leaders free if you bring a minimum of 5 boys. The following table is used when calculating leaders fees: # of Scouts 5 24 32 40+ visit www.kiakima.com # of Leaders @ no charge 2 3 4 5 9 Visitor’s night at camp is Friday evening. At this time, parents will have the opportunity to eat with their sons in the dining hall and attend the closing campfire. Visitors should not plan to arrive before 5:00 PM, as Scouts will be involved in merit badge sessions. The Campfire will conclude around 9:30 PM so visitors should plan to leave shortly thereafter so Scouts and Leaders can get a good night’s sleep. The Program Director will be asking for a head count of the amount of visitors at the Friday Leaders’ meeting. This will give us an estimate of the amount of food to prepare. The cost of the Friday evening meal is $8.00 for adults, and $3.00 for children under the age of 12. Visitors may purchase meal tickets from the Program Office as they enter camp. All visitors must possess a visitor’s wristband in order to eat. Kids under age six eat free. Visitors at any time other than Friday should make prior arrangements with the Camp Director. There are no facilities at Kia Kima to allow visitors to stay overnight. 2009 Leader’s Guide to Summer Camp �CAMP OSAGE Since 1964, Camp Osage (originally the main camp) has been welcoming Scouts to the banks of the South Fork River. Camp Osage is the larger of the camps at Kia Kima Scout Reservation with 14 unique campsites to choose from. At Camp Osage, a troop will find traditional, though exceptional, camp programs including nature, ecology, scoutcraft, handicraft, shooting sports, the trailblazer 1st year program, and aquatics. All aquatic activities, including swimming and boating, are held at the Osage beach on the South Fork River. ! Each troop provides a waiter for each table to clean up after meals. CAMP CHEROKEE Camp Cherokee was established in 1965 as an “outpost camp”. Though creature comforts do exist at Cherokee, troops still enjoy the “rustic” setting and “village like” atmosphere. Camp Cherokee has programs similar to that of Osage with a major difference being food service. Scouts and leaders alike enjoy preparing their own meals in their campsite according to their own liking. Scouts pick up pre-packaged food from our commissary and cook it in accordance to our menu preparation book. This book is provided to units prior to camp so additional spices and secret ingredients can be procured prior to arrival. The Aquatics program at Camp Cherokee provides Scouts an opportunity to experience the thrills of small boat sailing, lifesaving, motorboating, canoeing, swimming and BSA Lifeguard. FOOD SERVICE -CAMP OSAGE Scouts attending Camp Osage eat in the camp’s dining hall. Meals are provided in a modified cafeteria-style fashion. A well-balanced menu has been designed to please both youth and adults. Troops eat together. Each troop provides a waiter for each table to clean up after meals. The waiter system will be explained at camp but should be rotated daily. Visitors desiring to eat in the dining hall should make arrangements in advance. Visitors should plan to eat with their troops at the assigned times. Visitor meal fees are $8.00 for adults and $3.00 for children. 2009 Leader’s Guide to Summer Camp 10 visit www.kiakima.com �! Please encourage parents to send a maximum of one email per day. WIRELESS INTERNET The camp administration building is a “hot spot” for high-speed wireless internet. A signal is generally available within 100 yards of the building for those leaders wishing to take advantage of this service. We are currently working to expand our wireless internet service to additional areas of camp. A bank of computers is located in the administration building for use of the leaders. FACILITIES FOR THE PHYSICALLY CHALLENGED Site #13, Dancing Bear, is a barrier free site at Camp Osage. It will accommodate up to 40 physically challenged Scouts and adult leaders. It is conveniently located near the Central Shower House. Units with special-needs Scouts are given priority in reserving this site. ! NOTE-Other units may reserve the site but may be relocated without notice if a need arises. MAIL & EMAIL All outgoing mail may be placed in the mailbox inside the Administration Building. Mail will be taken to the Post Office in town daily. Incoming mail will be available only to unit leaders after 1:30 PM. All mail sent to Kia Kima should be addressed to Kia Kima Reservation. Parents are encouraged to write their sons while they are at camp. Please remember the mail takes time. Letters mailed after Wednesday will not arrive in time. All mail received after the troop has checked out will be returned to the sender. visit www.kiakima.com Kia Kima Scout Reservation Scout’s Name and Troop # 629 Kia Kima Trail Hardy, Arkansas 72542 11 2009 Leader’s Guide to Summer Camp �CHECK-OUT The check out procedure will begin on Saturday, and should be completed before 10:30A.M. Any unit with special check-out considerations should make plans through their Camp Commissioner. After breakfast the unit will return — with the troop guide — to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The troop guide and unit leader will conduct another inventory to make sure that no equipment has been damaged or misplaced. The troop guide will also inspect the site to ensure that it is clean. CHECK-OUT AT A GLANCE Schedule 7:00 Reveille 7:10 Waiter’s Call 7:20 Assembly 7:30 Breakfast After Return to campsite and prepare for departure Step-by-Step: 1. Pick up merit badge paperwork from breakfast, go through each item thoroughly before leaving camp. It is very difficult to verify merit badge completion once you leave camp. It is nearly impossible to correct dirscrepancies once camp is over. 2. Campsite - Return to your campsite with your Troop Guide. Pack up your gear and clean the site one last time. 3. Trash - Bag up all trash and take it to the camp dumpster. 4 . Quartermaster - Return any camp equipment you may have used to the Quartermaster and stop by the Trading Post to pick up last minute items. 5. Administration Building - Before leaving camp, stop at the Administration building to take care of any last minute paperwork, settle any debts, turn in evaluation forms, and check-out of camp. ! Please plan your checkout no later than 10:00 AM. Staff must prepare campsites for Sunday Checkin. 2009 Leader’s Guide to Summer Camp 12 visit www.kiakima.com �MERIT BADGE PROGRAMS M ost merit badges can be completed at camp; however, because of time requirements, special projects, or other considerations, some merit badges require prerequisites or special skill levels. Merit Badges are listed alphabetically with a short description of each badge including any requirements that may or must be completed at home, and the prerequisites (if any) for the badge. There are also a few helpful tips on what to bring. Please note that some badges are taught at only one of the two camps. They are noted with an icon. We are constantly looking for skilled instructors of merit badges. If any unit leader possesses a skill that he would like to teach at camp, feel free to call us. We can put you on the schedule for that week! Please note that each camp offers programs independently of the other. Some badges offered at Cherokee are not offered at Osage. KEY TO PROGRAM ICONS The following icons are used in the Program Information section to help you easily identify which sessions are most appropriate for which Scouts. Be sure to read the program description for details about that particular program. One hour session Two hour session Three hour session All day program Recommended for all Scouts Recommended for younger Scouts Recommended for older Scouts visit www.kiakima.com Merit Badge required for Eagle Written material required Program fee or material cost Indicates requirements that must be completed at home; they cannot be completed at camp Indicates requirements that may be completed before coming to camp to allow more time for additional activities Indicates a prerequisite for this program 13 Taught in conjunction with another Merit Badge Camp Cherokee Camp Osage Both Camps 2009 Leader’s Guide to Summer Camp �AQUATICS AREA Swimming This badge is required for Eagle (with alternates), and is required to take any other Aquatics merit badge. It is a good entrylevel Aquatics merit badge. Bring long pants, a long-sleeved button down shirt, and shoes that can get wet. This merit Mile Swim badge should not be considered for nonswimmers or beginners. Scouts should know how to swim well before taking This is not a merit badge, but allows Scouts to earn the Mile this badge. Swim badge. Scouts are required to swim an increased amount each day and build up to a mile. The Mile Swim generally takes BSA Lifeguard place on Saturday morning. This is a rigorous program that certifies a Scout to be a Lifeguard. Scouts are required to spend all of their time in the Aquatics area. Physical strength, stamina, and a great deal of written work are required. Bring long pants, a long-sleeved buttoned down shirt along with shoes that can get wet. This program is recommended only for older Scouts and strong swimmers. It is highly-recommended that the CPR instruction be completed prior to camp. Adults are welcome to participate in the BSA Lifeguard program. Lifesaving This badge is required for Eagle (with alternate), and is a two-hour session. It is a challenging merit badge that requires physical strength and stamina. Bring long pants, long-sleeved button down shirt, and shoes that can get wet. It is recommended that CPR Instruction (requirement 13) be completed prior to camp. 2009 Leader’s Guide to Summer Camp Rowing This is a one-hour session. Physical strength and stamina required. The skills are more difficult to master than in Canoeing. It is highly recommended that CPR instruction (requirement 2) be completed prior to camp. Canoeing This is a two-hour session. Good physical strength and stamina required. This is a good merit badge to introduce boating; it is more fun and less difficult than rowing. It is recommended that the CPR instruction (requirement 2) be completed before camp. Swimming Instruction This session is for Scouts in the non swimmer and beginner ability groups. The instruction will work to improve their swimming skills and aim toward advancing to the next ability group. The beginner’s test completes requirement 7 for Second Class, and the Swimmer’s test completes requirement 9 for First Class. 14 visit www.kiakima.com �Motorboating This is a one hour merit badge. Scouts will learn the proper technique for operating a motor boat, dropping anchors, fueling and much more. Recommended for 2nd year campers. Small Boat Sailing Wood Carving This badge will teach Scouts the skills necessary to rig sails and launch a sailing vessel. Scouts will learn knots and other skills needed to safely sail. This merit badge is not recommended for first-year Scouts. There is a small cost for materials. Knives are available for Scouts to use or Scouts may use their personal knives. Personal knives should be sharp and pocket knives are highly discouraged. Basketry Each Scout will learn to weave his own basket and make one that he can take home. This is an excellent merit badge for young Scouts. There is a small cost for basket materials. Textiles Scouts will learn the process for making cloth and differences in types of fiber samples. Jobs in the textile industry are also discussed. This merit badge is excellent for younger Scouts. HANDICRAFTS AREA Art Sculpture Scouts in this session should have some drawing or artistic experience. There is a lot of freedom in choosing medium and subjects for artwork. Art requirement 4 must be completed before coming to camp. Art will be combined with Sculpture merit badge. visit www.kiakima.com 15 Scouts will learn basic sculpting and molding techniques through the use of clay and plaster. There will be a small fee for materials. This is taught in conjunction with Art Merit Badge. 2009 Leader’s Guide to Summer Camp �Leatherwork Fish & Wildlife Management There is some written material for this badge This is another good badge for young Scouts. There is a small and a conservation project is also required. cost for materials. Requirement 3 may be done before coming Scouts should bring old shoes to wear in the to camp. creek. Indian Lore Chemistry This badge is recommended for all Scouts. There is a small cost for materials. This merit badge will involve the study of various American Indian tribes. Requirement 1 may be completed before coming to camp. This session explores the chemical aspects of the environment through laboratory work and interactive discussions. Because of the nature of this merit badge, it is recommended for older Scouts. This merit badge will be limited to the first twelve Scouts. Fly Fishing/Fishing ECO-CON AREA Soil & Water Conservation Scouts will be instructed in the use of a rod and reel and a fly rod. Scouts will also get Learning to conserve the world’s most natural resource the opportunity to tie their own flies and lures. is critical to the survival of the human race. Scouts taking this These two badges will be taught in conjuncmerit badge will learn about the importance water plays on our tion with each other. environment. They will also do an in depth study on the Nature conservation of soil and how soil plays an important role in environmental protection. This is an excellent introductory merit badge to the Nature area. It requires some hiking, and observation. This badge requires drawings and night observation (frog hunt). Environmental Science Scouts must keep a reptile or amphibian for at least one month to complete this badge. This (requirement 8) must be done outside of camp. This merit badge is not recThis badge is required for Eagle ommended for Scouts and is a two-hour session. It who are very afraid of requires daily hikes, field notes, snakes, although the and experiments. There is a instruction may lessen great deal of written material, these fears. but some of it (Requirements 1 and 4) can be completed before coming to camp. Younger Scouts are discouraged from taking this badge. Reptile & Amphibian Study 2009 Leader’s Guide to Summer Camp 16 visit www.kiakima.com �Forestry more than two of these badges at a time. Most of the badges require prior preparation or bringing materials from home. All of these sesA leaf collection and a report on the field trip are required. sions require written material. Scouts need to Scouts need a notebook and adhesive tape for mounting the bring a standard notebook, pencil, and pen. leaf collection, or complete it before coming to camp. (Requirement 1) Communications/Public Speaking Geology This is a 2-hour badge and is Eagle required. The badge teaches how rock and mineral formations are cre- Scouts will learn basic communication skills ated. Scouts will also learn about fossils, faults and soil and needed in today’s society. As an added bonus, Public Speaking will be taught in stream erosion. conjuntion. Communications requirements 5, 7 and 8 may be completed before camp. Space Exploration Scouts have the opportunity to construct, launch and recover a model rocket. There is a small cost for the rocket kits. A couple of drawings are required which involve some creativity. These (Requirements 2 and 5b) may be done before coming to camp. Weather Scouts will build a weather instrument and use it to track the weather during the week. This badge covers a lot of material. An interest or background in weather is helpful. Requirements 8, and 9 may be completed before coming to camp. Citizenship in the World This is a 2-hour badge and is Eagle required. Scouts will learn about diplomacy, international trade, and foreign relations. Citizenship in the Nation LIFE TO EAGLE The Life to Eagle is an intensive program focused on some of the most difficult Eagle required merit badges. Scouts may complete as many requirements as is feasible over the course of the week. However, some requirements will need to be completed at home. As these Eagle required badges are quite involved, it would not be advisable for Scouts to take visit www.kiakima.com 17 This is an Eagle required badge. Scouts will learn about the U.S. Constitution and Bill of Rights. Scouts will also have the opportunity to contact his senator to share personal views on an issue. Requirement #3 may be completed prior to camp 2009 Leader’s Guide to Summer Camp �SCOUTCRAFT Camping This badge is required for Eagle, and is a twohour session. It requires an overnight camping trip. Scouts should bring appropriate camping equipment (backpack, sleeping bag, etc.) In addition, Scouts must bring a personal or unit tent from home suitable for backpacking, and know how to set it up. Requirements 4b, 5c,7, 8d and 9 may be done before or after coming to camp. Fire Safety Pioneering This two-hour session requires that you complete a pioneering project. Scouts should be familiar with knots, lashings, and splices. This merit badge is recommended for all Scouts. Orienteering They will learn about fire prevention in the home and create a protection plan for their family. This is an informative badge with lots of hands on, and may include a visit to a local fire station. Lost in the woods? No problem. This bade teaches you Requirement 11 may be done prior to camp. how to use a map and compass. Scouts will have an indepth look at topographical maps as well as GPS systems. First Aid This badge is required for Eagle and is a two-hour session. It covers a great deal of written material, and there are skills to master. Familiarity with knots is extremely important. This badge is recommended for older Scouts. It is highly recommended that CPR instruction and requirements 1, 2b, 3c, and 7 be completed prior to camp. Wilderness Survival This badge is a two-hour session. It requires an overnight camping trip. Requirement 5 may be done before coming to camp. Scouts may also bring these materials to camp. 2009 Leader’s Guide to Summer Camp 18 visit www.kiakima.com �SHOOTING SPORTS Each Scout taking Rifle Shooting should have a distance of at least 13 inches between the tip of his thumb and the top of his arm. Rifle Shooting Archery This badge is a two-hour session. Shooting experience is highly recommended, and it is requires a lot of time to qualify. Scouts should be at least 13 years of age or second year campers and have the strength and size to manage a 10-pound target rifle. As a means of determining this, the Scout should have a distance of at least 13 inches between the tip of his thumb and the top of his upper arm as shown. Each session is limited to 16 Scouts. This badge is a two-hour session. Shooting experience is highly recommended, and it requires a lot of time to qualify. It is a good idea to plan to be free the hour after their session to allow for extra qualifying time. Each session is limited to 16 Scouts. Scouts must be at least second year campers. Shotgun Shooting This program will teach Scouts the basics of handling and shooting a shotgun as well as safety precautions for firearms. They will have the chance to shoot both skeet and trap as well as practice to sharpen their skills. Scouts must be at least 14 years of age to take this merit badge. visit www.kiakima.com 19 2009 Leader’s Guide to Summer Camp �SPORTS AREA Golf In this program you will learn all about this challenging sport, including USGA rules, golf etiquette, history, proper grip, stance and swing. You will practice your swing and shots on the driving range. You will play a round of golf on a beautiful Cherokee Village golf course. A local golf instructor will give personal instruction and coaching. Participants can complete MOST of the requirements for Golf merit badge. You can bring your own clubs or use ours! Whitewater Athletics Experience the thrills of running class II whitewater in a kayak. Scouts will learn the essentials of whitewater kayaking on the South Fork River. The highlight of the week will be a Thursday trip to the Spring River. This class is limited to 6 participants. Participants must be at least 13 years at of age and pass the BSA swimmers lest. In this merit badge you will learn about sports training, officiating and all aspects of sportsmanship. This badge requires a considerable amount of physical exertion. Scouts will need to complete a battery of jumps, swims, pull-ups, push-ups, basketball throws, etc. Personal Fitness This required badge will give Scouts the opportunity to develop a fitness plan that they must maintain for 12 weeks. Scouts will also learn about different diseases related to lack of fitness and nutrition and learn different methods to help prevent them. Some requirements may conflict with certain religious views. Please review the requirements of this badge before enrolling. 2009 Leader’s Guide to Summer Camp 20 visit www.kiakima.com �TRAILBLAZERS ! If there is something that we don’t offer, suggest it and we will try our best to find the supplies and offer it , if not the next night the next year. T he Trailblazer program is a three-hour program • designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. • Each Scout will receive credit for the rank advancement requirements that he completes at camp. How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. Requirements that they may accomplish at • camp include: Tenderfoot-4a, 4b, 5, 6, 7, 9, 10a, 11, 12a, 12b; Second Class-1a, 2c, 2d, 2e, 2f, 3, 6a, 6c; First Class-1, 6, 7a, 7b, 8a, 8b, 8c Twilight Activities: • Open Scoutcraft - (Tuesday and Wednesday • 7:30-8:30) – the Scoutcraft and Trailblazer staff will open up the Scoutcraft area for anyone who wants to come back and complete something they missed during a class, or have fun doing something we did in class over again ( i.e. chop wood, build fire, lashings etc.). Scouts can also take advantage of this time to finish some requirements that aren’t offered in the Trailblazer program. This is open to all Scouts! So everyone is welcome to come down and have fun! 21 visit www.kiakima.com Compass Course- The Trailblazer staff will have a 1 mile compass course prepared so that Scouts can complete First Class Requirement 2. Scout leaders will be given the key and are encouraged to assist Scouts with this requirement. This requirement must be completed during a Scout’s free time. Camp Gadget- Pioneering spars and rope will be made available during Open Scoutcraft so any Scout can come into Scoutcraft and finish requirement 7c. Scouts may also build a project in their campsite under their Scoutmasters guidance. Water Rescue- First Class requirement 9c (demonstrate line rescue) will be offered Monday evening at the waterfront. All Scouts needing this requirement are invited to participate and get signed off whether they are in Trailblazers or not. Scouts must be at least a beginning swimmer. Civic Leader – We will invite local civic leaders to camp to fulfill Requirement 5 of the First Class rank. More details will be announced at camp when local leaders can verify their schedules. 2009 Leader’s Guide to Summer Camp �High Adventure T be housed at a separate base camp location from their Scouting unit. Participants may be co-ed, as long as all participants are registered members of a Boy Scout Troop or Venturing Crew. If a Venturing Crew brings female members, a female adult leader must participate. Ozark Venture Base programs will provide food, cooking gear, and other group equipment. Please explore this next section of the leaders’ guide as it lists details regarding each program. Participants are responsible for all personal gear, including tents. (A detailed gear list is available in the box below for those participating in the O.U.T. program). he need to keep older Scouts coming back to summer camp has long been recognized and the Ozark Adventure Base has been designed to meet that need. Whether you are in an older Boy Scout Troop Patrol or a co-ed Venture Crew, the Ozark Venture Base has something that meets your needs. Scouts participating in the OVB programs must be at least 13 years of age and have achieved the rank of First Class by January 1st. Preregistration for these programs is mandatory. OVB programs include: Mountain Man, Ozark Ultimate Trek, COPE and Ozark Mountain Expedition School. All participants in the O.U.T program will 2009 Leader’s Guide to Summer Camp 22 visit www.kiakima.com �O.U.T. Ozark Ultimate Trek O U.T. is the perfect combination of thrills and challenges from rock climbing,GPS navigation, hiking, and mountain biking, to caving, white water kayaking, and swift water rescue. Each crew that participates will go through 1-2 days of each program depending on the time frame. Scouts will have an opportunity to visit many of the back areas of the Syllamo Wilderness area. Crews will spend an entire day riding and learning about proper mountain biking techniques. The Syllamo Bike trail offers Scouts the opportunity to bike over 30 miles of trails with varying degrees of difficulty. Scouts participating in this program are encouraged to bring their own mountain bikes. Kia Kima does have a supply of mountain bikes for those Scouts that do not own one or are not able to transport it to camp. After you drop your bikes at a designated location, you will pick up your packs for an 8 mile backpacking trek. While on the trail you will learn all the skills necessary to hike in the wilderness and “leave no trace”. Many campers have described the Syllamore Mountain area as resembling a “Mini Philmont”. With its high ridges and breathtaking views, its sure to make for an inspiring trek. When you get tired of hiking all day, prepare to get wet. After a little instruction, you will be ready to head for the Spring River. Don’t worry, you’re not going there just to sight see. You will paddle the Class II white water in a kayak. Our instructors will teach you the ins and outs of manning your own. A FEW HELPFUL TIPS OF WHAT TO BRING ON YOUR O.U.T. ADVENTURE....... „ „ „ „ „ „ „ „ Backpack suitable for a 10-mile hike Backpack tent (1/2 for the total amount of individuals going per troop) Sleeping Bag 2 Water bottles or hydration bag Long pants Hiking boots Insect repellent Individual mess kit or frisbee w/knife, fork & spoon visit www.kiakima.com 23 „ „ „ „ „ „ Flashlight or other portable lighting source Sunscreen Water shoes, aqua socks or old sneakers If you have a backpack stove (bring it-though not required) Raincoat or poncho Hat or cap 2009 Leader’s Guide to Summer Camp �your own whitewater kayak. While on the trip, you will learn about reading whitewater, river rescue techniques, surfing, throwing ropes, and much more. Boy Scouts participating will complete all requirements for Kayak BSA and White Water Merit Badge. After a long day on the river, you will return to camp for an evening of climbing instruction. This will prepare you for the full day of rock climbing that lies ahead. We have searched and found many local areas that contain climbing faces from 30-80 feet. After a week like this, we decided that you need a little time to cool off. Well, it’s not time to relax in the air conditioning just yet. You will get the opportunity to join us in some of the ! Scouts and adults participating in the O.U.T. Program should be in good physical shape. coolest caves in Arkansas. Caving may be done as an evening activity or a day trip depending upon time frames and schedules. Many of the evening activities in the OUT program will focus Scouts and Venturers on wilderness trip planning. Scouts will have the opportunity to participate in a Geo-caching exercise, learn the art of fire-by-friction, and learn basic swiftwater rescue techniques. If you think you are up to the challenge, this program is for you. Participants need to be in top physical condition to undergo the challenges of this program. Crews will be housed off-site. Scouts may sign up as a troop or individually. This program is also designed for Venturing Crews. The maximum participation is 28, so register early. 2009 Leader’s Guide to Summer Camp 24 visit www.kiakima.com �! MOUNTAIN MAN Pioneer Living T he Mountain Man pro gram is a wonderful opportunity for your Scouts to learn about pioneer living as it happened in the 19th century. Many of the activities that Scouts participate in are hands on. Scouts will learn the art of forging and shaping steel into useful products that were used in everyday life. Hunting for our early settlers was a daunting task with their primitive weapons. Scouts will learn how to safely load, shoot and clean black powder shotguns and rifles. Be sure you to ask the instructor about “Ozark Mountain Skeet Shooting”. Cooking was an essential part of early living. In this program we teach the proper use of the dutch oven and cast iron cookware. An Indian sweatlodge was the early American form of the sauna. Scouts will have an opportunity to participate then plunge into the cool waters of the South Fork River. Primitive Tools always make building handy. The cross- visit www.kiakima.com Scouts participating will build their own knife and flint/steel kit. cut saw, draw knife, shaving horse, ax, and hammer were all essential tools for early pioneers. Scouts will have the opportunity to use all of these. All participants in this program will learn the art of knifemaking and make a primitive knife that they will be able to keep. In addition, each Scout will build their own flint and steel fire starting kit that they can take home. This is a three hour program that meets daily throughout the week. 25 2009 Leader’s Guide to Summer Camp �! C.O.P.E. participants should be at least 13 years of age. Adults may also participate in this program. C.O.P.E. Challenging Outdoor Personal Experience T he Challenging Outdoor Personal Experience, or C.O.P.E. program is a week-long high adventure activity for older Scouts that teaches advanced team-building and problem solving skills. Scouts will learn to work as a group and function as a team to meet a series of high and low COPE elements. Participants should be at least 13 years old. Kia Kima has one of the finest high ropes courses of any Boy Scout Camp. The goals of project COPE are to build leadership, self esteem, decision making, trust, and teamwork. This is accomplished by progressing, as a group, through a series of increasingly physically and mentally challenging excercises that require cooperation and teamwork to complete. 2009 Leader’s Guide to Summer Camp 26 visit www.kiakima.com �! OZARK MOUNTAIN EXPEDITION SCHOOL Climbing & Repelling O MES is a high adventure program available to youth and adults who would like to earn climbing merit badge, instructor certification or further develop skills in the area of climbing and caving. This is not your standard climbing program. Participants will be challenged both mentally and physically. Whether you are practicing on the 55 foot climbing wall at Kia Kima or traversing a dark underground cave, the excitement will not let up until the adventure is over. O.M.E.S. participants should be at least 13 years of age. This program involves an off camp field trip. of the most scenic canyons in the Ozarks. That evening Participants will crawl, climb, and pull themselves in the depths of one of the many caves in this area. Scouts will get a glimpse of the underground world and learn about stalactites and stalagmites as well as many nocturnal earth creatures. This week long trek program will meet at Kia Kima on the opening day of classes. Participants will spend most of the day learning knots, climbs and rescue for the what awaits them over the next three days. Scouts and leaders will then depart Kia Kima for a three day adventure in the Buffallo River Valley. Sam’s throne will be one of the first stops of you journey. Sam’s throne is the oldest of several climbing areas found along the broad flat mountain tops of the Ozarks. The Atoka sandstone caprock that forms the cliffs at Sams throne encircles about a three mile area. After and exciting day at Sam’s throne will camp along the wild and scenic Buffalo River. The next day we will head to Horseshoe Canyon to continue climbing in one visit www.kiakima.com 27 2009 Leader’s Guide to Summer Camp �! Participants in this program will spend 3 days off the reservation. OZARK MOUNTAIN EXPEDITION SCHOOL, continued Climbing & Repelling The last day of this adventure will be spent doing 300+ foot rappels! If the previous three days didn’t get your attention, standing at the edge of a 300 foot cliff surely will! Scouts and adults will also have an opportunity to learn about deep water soloing. What is deep water soloing you ask? Have you ever thought about climbing onto a cliff and the only safety net below you is water? Get the picture? Skills Learned: Sport Climbing Concepts of Lead and Traditional Climbing Rappelling Concepts of deep water soloing Pit Caving Wild Cave Etiquette Climbing Systems Rigging Belaying for climb and rappel Teamwork Personal Challenge Items I will need to bring for this adventure: Backpack Clothes Personal Hygiene items Headlamp with extra batteries Sleeping bag and light sheet Sturdy Shoes Water Shoes and swimwear Small tent or shelter (one per two persons in your troop) Mess kit, cup, utensils Reccomended Gear: Polypro shirts and nylon shorts for caving 2009 Leader’s Guide to Summer Camp 28 visit www.kiakima.com �! EX TREME Twilights are open activities which require no pre-registration. Canoe floats, Kayak BSA and T-Bird Aquatics require signups at camp. EXTREME Twilight M aybe you are an adventurous soul and want a little more out of the evenings than swimming or the regular run of the mill happenings at camp. Maybe you need a few more merit badges and couldn’t take one of the high adventure programs. If this description fits you, then come visit one of our extreme twilight activities. These activities are held in the evening or on Fridays. They will give you a small taste of the high adventure programs we offer at Kia Kima. Extreme Climbing – If you walk through camp you can’t help but notice the 55 foot climbing and rappelling tower that looms over the valley. This will be an opportunity for you to experience it first hand. Our climbing staff will train and guide you. Before you know it, you will be scaling the 50 foot climbing surface. Mountain Boarding – This EXTREME TWILIGHT activity will be a true test of balance for your Scouts. Mountain Boards are basically oversized skateboards with wheels. Scouts will learn to traverse some of our easier hiking trails especially picked for this activity. Scouts participating wear full protective gear including helmets, knee pads, elbow pads, and gloves. This is an extreme activity that you will not want to miss. visit www.kiakima.com 29 2009 Leader’s Guide to Summer Camp �EXTREME Twilight ! Scouts participating in the Friday Thunderbird Aquatics Program will be required to pay the $10 fee prior to departure. Thunderbird Aquatics – This program will be offered in the morning and afternoon on Fridays. Scouts that sign up will be able to go off site and visit Lake Thunderbird for a half day of waterskiing and tubing. You must be at least 13 for this adventure. Each session is limited to 6 Scouts. The cost of this session is $10. South Fork Canoe Trip -- Three times per week, we offer units an opportunity to take an evening canoe trip down the South Fork River. This scenic float allows Scouts to escape the grind of camp for a small time to view scenic bluffs and abundant wildlife that lives in the South Fork watershed. Herons, Deer and Bald Eagles are commonly seen on these float trips. Each trip will last no more than two hours and will have you back in camp in time to participate in many of the evening activities being offered. Kayaking BSA – Ever wanted to drop a 40 foot waterfall? How about navigate a class IV rapid? If you are an adrenaline junky, come on out and take Kayak BSA. This program will teach you the basics of kayaking. Scouts participating will learn the forward stroke, reverse stroke, sweep stroke, draw stroke, wet exits and much more. Scouts that successfully complete this course are eligible to receive the Kayaking BSA patch. 2009 Leader’s Guide to Summer Camp 30 visit www.kiakima.com �ORDER OF THE ARROW AT SUMMER CAMP A hoalan Nachpikin Lodge #558 is an integral part of Kia Kima Scout Reservation. Most of the members of the Camp Staff are OA members. During your week at camp the OA will host activities and make memorabilia available for sale. Brotherhood Conversion If you are an Ordeal member of Ahoalan Nachpikin #558, you will be expected to participate in the brotherhood walk. Completing your Ordeal membership in the Order of the Arrow. All materials needed for brotherhood conversion will be available at the camp office or in your Order of the Arrow handbook. There will be a $15 fee that will cover the cost of your sash. Summer Fellowship Each week Ahoalan Nachpikin Lodge will host an informal fellowship and cracker barrel. OA members from all lodges will have an opportunity to hear the latest OA news and enjoy some fellowship. Callout Ceremony Friday night’s campfire concludes with an Order of the Arrow Callout Ceremony. Potential new members will be recognized and given information regarding upcoming ordeals. If you have OA dancers in your troop they are invited to participate. National Youth Leader Training This course is designed for Boy Scout Troops and Venture Units and is open to all Scouts (Boys and Girls) who are First Class/Bronze, or above. This exciting and fast paced training will be offered at Camp Cherokee during the week of June 28th through July 3th. Participants will learn new skills in team development and leadership. Skills you can bring back to a troop or crew and put into practise. Every Scout that maintains a leader position should attend this training. This course is taught by a well trained youth and adult staff who know the program and are equipped to help participants develop and deliver these learned skills to their fellow scouts. For more information contact course director, Pete Duncanson at pduncanson@smclean.com or 901-351-3116. Applications are available at the Scout office and under the forms section of www.kiakima.com. visit www.kiakima.com 31 2009 Leader’s Guide to Summer Camp �! Scouts and leaders are encouraged to treat their clothing with permanone insect repellent. WHAT TO Bring To Camp UNIT EQUIPMENT ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Troop Flag First aid kits Patrol flags Bow saws Lanterns Rope Extra Plastic Brooms Water hose WHAT KIA KIMA PROVIDES ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Flagpole Latrine and water supply Campsite shower (hot showers available at central showers) 1 picnic table per campsite 2-man tents Tent platforms Bunks with mattresses Bulletin Board 2009 Leader’s Guide to Summer Camp INDIVIDUAL CHECKLIST † Scout Uniform (Scouts and Leaders are expected to wear full Scout Uniforms at all evening flag ceremonies, evening meals, and programs. Full Scout uniform includes official shirt, shorts, socks, and belt.) 3-5 pairs of socks * Sweater or jacket Swim trunks Raincoat or poncho* Extra underwear and t-shirts Hiking and/or tennis shoes Bath towel and soap Tooth brush and tooth paste* Comb or brush* Sleeping bag or sheet, blanket and pillow Flashlight and extra batteries* Jeans or long pants Long-sleeved sweat shirt* Insect repellent Hat or cap* Boy Scout Handbook* Individual program needs Health Form (filled out and signed-medical examinations will NOT be given at camp) Spending money (consult troop leaders) Sunscreen* Canteen or water bottle* Stationery, pen or pencil Appropriate Merit Badge Books* Bible or personal religious literature † † † † † † † † † † † † † † † † † † † † † † † † Optional † Musical Instrument † Sewing kit* † Camera and film* † Pocket knife (no sheath knives permitted!)* † Sunglasses * Items available at the Kia Kima Trading Post 32 visit www.kiakima.com �WHAT NOT TO BRING TO CAMP Personal firearms or other firearms, ammunition, and bows are not allowed in camp: only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp as well. Any such equipment brought to camp must be delivered to the Reservation Director when the unit checks-in. It will be returned when the unit checks out. In addition, no pets of any kind or fireworks are allowed in camp. This is policy of the Boy Scouts of America. Finally we recommend that items such as radios, tape players, electronic games, and other electronic devices not be brought to camp. Summer camp is an outdoor experience, and these items are not appropriate to that experience. TIPS Other than some basic items, different people and units will bring different items with them. A good exercise is to think about your perfect week at camp and bring items that you see in your mental picture. If you want to spend the week fishing don’t forget to bring your rod and tackle box. To help you keep from forgetting those important items, we have a list to help you with your packing. ! No pets of any kind or fireworks are allowed in camp. This is BSA policy. visit www.kiakima.com 33 2009 Leader’s Guide to Summer Camp �TWILIGHT Activities ! Class A uniforms are required to be worn at every campfire. M any opportunities are available for unit activities in the evening hours prior to Taps. Some activities have been scheduled by camp staff, and are open to all Scouts and leaders. Other activities may be done on a troop basis and can be scheduled by the unit leader through the appropriate area director. This year we will have evening merit badge instruction and some areas will be open for further instruction. This will give Scouts an extra opportunity to finish merit badges or take an extra one. The aquatics area will sponsor free boating and swimming. These open nights are available on Monday, Tuesday, and Thursday. Scouts that do not enroll in regular Aquatics sessions will have the opportunity during these times to participate in waterfront activities. Other twilight activities such as troop shoot, rappelling, swamped canoe race, volleyball competition, Scoutmaster belly flop contest, and Scoutmaster cook-off are just a few other activities you may participate in. 2009 Leader’s Guide to Summer Camp CAMPFIRES Campfires are the place where your Scout spirit can come alive. We will open with a Campfire on Sunday evenings at the Amphitheater. This will be an opportunity for Scouts to meet the staff of the various areas of camp. Our final campfire will be held on Friday evening and will close out the week. Remember, Class A uniforms are worn at all campfires. Our Friday evening campfire is also an Order of the Arrow callout ceremony. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of council units are required to have a letter from their lodge granting permission for members of their troops to be called out. 34 visit www.kiakima.com �! Add-A-Program activities can be scheduled for Saturday’s prior to or after your week at summer camp. ADD-A-PROGRAM Activities W hether you are coming to Kia Kima for the first time or if this is your fiftieth, there are many local program opportunities that await your troop. These “add-a-program” opportunities can be added to the front or back end of your trip to Kia Kima. Come in a day early or leave in the late afternoonof your departure day. Cave programs require a 1 month reservation. All other programs should be booked through the camp office at least 1 week prior to arrival of your departure day. Spring River Whitewater Kayak Adventure – Scouts and leaders can enjoy the 58 degree water of the Spring river. The Spring river emerges out of the ground near the Missouri/Arkansas border. Over 9 million gallons per hour pour out of the the springs that produce the Spring River. This boasts some 15 shoals, ledges and class II rapids that are perfect for your introductory kayak adventure. This trip is a great way to cap off your great week at Kia Kima. Trip fees: $25 per person with a 8 person minimum and 12 person maximum. All fees can be paid to the Camp office and must be separate from normal registration fees. It is recommended that Scouts be at least 13 years of age for this program. visit www.kiakima.com South Fork Canoe Float – Enjoy a scenic 3-4 hour float trip from Saddle, Arkansas to Kia Kima. If you have extra time on your hands, this trip can be extended to our private take-out located 3 miles downstream of camp. This is a great alternate activity for your younger Scouts while your older boys kayak. Trip Fees: $10 per person with a 8 person minimum. 35 2009 Leader’s Guide to Summer Camp �ADD-A-PROGRAM Activities ! Cave Programs activities require a 1 month reservation. Additional programs may fill fast so advanced booking is advisable. Blanchard Springs Wild Cave Tour – Participants for this adventure should be in good physical shape, wear sturdy shoes or boots, and come prepared to get dirty and have fun. Participants will climb very steep slopes, crawl on hands and knees, pass under low ceilings, and travel through red clay. The tour ends at the Titans, a group of tall spectacular columns deep in a mountain cavern. Hard hats, kneepads, gloves, lights, and belts are provided, along with a souvenir tshirt. This trip will last 3-4 hours in a 58 degree cave. The Wild Cave Tour is limited to a minimum of 3 but no more than 12. Two tours per day are permitted and they are spaced 1 hour apart. This tour is guided by the United States Forest Service. Please make 2009 Leader’s Guide to Summer Camp reservations through the camp at least 1 month prior to your visit. Trip Fees: $75 per person Blanchard Springs Cavern ToursDiscovery Trail Tour - 1½ hours in length- Tours travel one way through the middle level of the Caverns, passing under the Natural Entrance and beside the cave stream before emerging into highly decorated rooms. With nearly 700 stair steps, this tour is not recommended for those with walking or health problems. Trip Fees; $10 for adults and $5 for youth up to age 15. If you have a group of 15 or more, a group discount is available. Group fees are $7 for adults and $3 for youth up to age 15. Advance reservations are required for group rates. 36 visit www.kiakima.com �HONOR & MERIT TROOP T he Honor Troop and Merit Troop ERIT ROOP awards recognize units that participate fully in the camp program, follow camp rules Complete 7 of the 8 following requirements. and demonstrate the true spirit of Scouting. All units receiving the merit and honor troop awards will be † The unit has 50% of its active membership at camp. recognized at the closing campfire. † Scouts attending camp participate in scheduled M T HONOR TROOP activities (merit badges, free swims, and other activities of the day). Older Scouts should try to take advantage of OVB programs. In addition to completing all 8 requirements in the Merit † Troop section, to be an Honor Troop, a unit must complete 2 of the 3 following requirements. The Senior Patrol leader or designated assistant attends all SPL meetings and the Scoutmaster or assistant attends all leaders’ meetings. † † † The unit has at least one adult that attends the Scoutmasters’ pre-camp planning conference to be held in May. The unit performs a conservation or camp improvement project while at camp. The project must be approved beforehand, and checked upon completion by the Nature Director or Program Director. The unit plans one inter-troop or inter-campsite activity. The activity must foster a sense of Scouting friendship between at least two units. visit www.kiakima.com 37 † The Scouts and leaders attend the evening meals in Class A uniform. † The unit maintains a clean campsite throughout the week. † The unit attends vesper service † The unit has Order of the Arrow members that participate or plan to participate in the Callout ceremony. † The unit participates in at least one flag ceremony or says grace at a meal. 2009 Leader’s Guide to Summer Camp �LEADERS tired of just hanging around? T here is still plenty to do at Kia Kima. We promise you won’t be sitting in your campsite, unless of course, that is what you want to do. The following are leader opportunities that we have offered at Kia Kima. Leadership trainings change from week to week based on the availability of instructors. Some of these courses may not be offered your particular week. If you are a district or council level trainer, feel free to talk to the program director and teach a course. TRAINING Climb On Safely Climb on Safely is a climbing orientation course for all leaders. This course will not certify a leader to operate a climbing program but will give them hands on knowledge on how to assist a certified Climbing Instructor. Safe Swim Defense & Safety Afloat These programs are sponsored by the aquatics area, and provide valuable information concerning the BSA’s policies for aquatic activities on the unit level, such as a troop swim 2009 Leader’s Guide to Summer Camp 38 visit www.kiakima.com �First Aid Youth Protection CPR This training is required for all leaders that take All BSA Lifeguard candidates will have the opportu- kids on trips in the BSA. This is a very important nity to complete their CPR requirement while at camp. session to attend as it states many of the BSA’s A six-hour course will be offered to these candidates. Policies on youth and adult interaction. Adult leaders who choose to go through the training may fill the extra spaces in the session. Climbing Instructor Certification This training will include “Climb on Safely” training. This will certify leaders as climbing instructors. Space is limited. This is a week long course. Space is limited. Fire By Friction Training The ability to create fire without the use of matches has long been a skill at Boy Scout Camp events. In this session, leaders will be able to learn the fine art of creating fire. Our skilled instructors will teach friction methods such as, the bow drill, hand drill, and the fire saw. Demonstrations will also take place on how to build fire with flint and steel, battery and steel wool, wire coat hangers, and the fire piston. This is a wonderful opportunity for leaders to learn a skill that can be passed along to their Scouts. ADVANCEMENT Often, adults in camp bring with them special knowledge or skills that would be beneficial to various merit badge sessions. If any adult would like to assist with a merit badge—or offer one not on the scheduleplease see the Program Director at the Sunday Leaders’ Meeting. Also, adults are needed to help with transportation for the field trips, and the Ozark Adventure Base sessions. visit www.kiakima.com 39 2009 Leader’s Guide to Summer Camp �! Scout Leaders that possess trade skills should contact us prior to arrival to find out what projects are available. AWARDS & RECOGNITION SCOUTMASTER MERIT BADGE The Kia Kima Scoutmaster Achievement Award, a.k.a. Scoutmaster Merit Badge, recognizes the tremendous contribution adult leaders make to the camp and the Scouts in attendance. To qualify for the award, an adult leader must complete six of the ten requirements during the week, or complete one of the weeklong options. Applications for the award should be submitted by Friday afternoon. SERVICE If you are a carpenter, plumber, electrician, or just a general handyman, your skills are always needed at camp. The Camp Ranger will be glad to suggest a list of projects to any interested leader. Bring your tools and feel at home. 2009 Leader’s Guide to Summer Camp SCOUTMASTER MERIT BADGE Option One Complete six of these ten requirements: † † Volunteer for at least two hours in the Trading Post Help supervise the clean-up of the Commissary or Dining Hall for three meals. Serve as an assistant cook for three meals Row for the Mile Swim Volunteer in the Trailblazers area for one day Serve as an assistant Ranger for one full day Drive a vehicle on a field trip Participant in one of the training programs offered during the week Lifeguard at the Aquatics area for an evening Assist in a program area for one day Other activity approved ahead of time by the Program Director or Camp Director † † † † † † † † † Option Two Complete one of these four requirements: † Serve as an assistant ranger for a part of at least four days Instruct a merit badge for a week Complete the BSA Lifeguard program Serve as the Camp Chaplain for the Wednesday vespers † † † 40 visit www.kiakima.com �9. In at least 100 words, write an essay explaining how we as Scouts carry out our duty to God and Country in our daily lives, and explain how you did your duty to God and Country while at Summer Camp at Kia Kima. SUMMER CAMP GOD AND COUNTRY AWARD The summer camp God and Country Award is given to Scouts who complete the following requirements. A Scout must complete at least five of the following nine requirements. 1. Assist in the raising or lowering of theAmerican Flag at a morning or evening assembly. SCOUT LEADER COOKOFF EXTRAVAGANZA (AKA Iron Scoutmaster Competition) Showcase your cooking skills in our leaders’ cookoff. Whether it is a pot of chilli, cobbler, baked hens,beans, jambalaya or homemade bread, plan to participate in this event. A select few of our lucky or maybe unlucky staff (depending on the meal) will be called upon to judge this event. The winners of this event will receive a special limited edition embroidered Kia Kima apron. This apron is presented at the closing 2. Attend the camp-wide Vespers service on Wednesday night at the chapel. 3. Assist in preparing and leading a troop or inter-troop vesper service while at camp. 4. Lead a grace at an assembly while at camp. 5. With an adult leader, discuss the importance of the twelfth point of the Scout Law – “A Scout is Reverent”. Discuss how it applies to you as a scout here at summer camp, as well as in your daily life. 6. With an adult leader, discuss the importance of “patriotism”.Why is it important for a Scout to “do my duty to God and my country”? 7. Show how to properly display and fold an American Flag. Also, explain the different parts of the flag and what they symbolize. 8. Lead a morning prayer in your campsite, or lead your troop in reciting the Scout Oath, Scout Law, or Pledge of Allegiance while at summer camp. visit www.kiakima.com 41 2009 Leader’s Guide to Summer Camp campfire. �KIA KIMA PARTICIPATION AWARD Scouts and adults are encouraged to participate in as many activities at Kia Kima as possible. We have designed a participation pin that will fit directly onto your summer camp patch and note your completion of this award. To earn the award complete the following requirements. Youth Adults Option 1 Do one of the following from list A and four of the following from list B Option 1 Do one of the following from list C and three of the following from list D or participate in Scoutmaster Merit Badge List A Participate in 1. Trailblazer Program 2. Ozark Venture Base Program 3. Add on Program 4. Mile Swim 5. OA Brotherhood Conversion 6. Kayak BSA 7. Canoe Float 8. Masera Outpost 9. God & Country Award List C Participate in 1. Ozarks Venture Base Program 2. Add on Program 3. OA Brotherhood Conversion 4. Canoe Float 5. Masera Outpost 6. Mile Swim 7. Scout Leader Cookoff List D Participate in 1. CPR 2.Climbing Instructor 3. Fire by Friction 4. Safe Swim Defense/Safety Afloat 5. Trk Safely 6. Youth Protection 7. Climb on Safely 8. Inter-troop Activity 9. Blobbing 10. Waterslide 11. Scoutmaster Shoot off List B Participate in 1. Mountain Boarding 2. Inter-troop Activity 3. Free Swim 4. Blobbing 5. Free Boating 7. Water Slide 8. Open Shoot 9. Open Handicraft 10. Open Scout Craft 11. Free Climbing 12 Water Carnival 13. Home-made Boat Race 14. Sports Tournament Option 2 Participate in at least 8 activities from list B 2009 Leader’s Guide to Summer Camp 42 visit www.kiakima.com �CAMP CHEROKEE Shaded areas indicate class times. visit www.kiakima.com 43 2009 Leader’s Guide to Summer Camp �CAMP OSAGE Shaded areas indicate class times. 2009 Leader’s Guide to Summer Camp 44 visit www.kiakima.com �CAMPSITE INSPECTION Unit Number This form will be used for the daily campsite inspection. Council Week of Camp Day of the Week: Monday Tuesday Wednesday Thursday Friday Campsite United States Flag ________/5 pts Is it displayed? Is it displayed properly? Troop Identification ________/5 pts Is the troop flag or other appropriate insignia bearing troop numbers easily seen? Tent Appearance Are tents pitched properly? No tent ropes tied to trees, shelters, or other tents. Are all the tents in the campsite consistent in appearance (either all open or all closed)? ________/10 pts Clean Tents Are the tents neat and clean? Is personal gear stored out of the aisles of the tent and food is not in the tent for animals? Are there any clotheslines in the tents? Clean Campsite Area ________/5 pts ________/15 pts Is the campsite area clean? Is there trash in the campsite? Fireguard Chart ________/5 pts The troop’s fireguard chart must be filled out and displayed on the campsite’s bulletin board. Safety Hazards ________/5 pts No hazardous objects in the area; tools are stored properly when not in use. First Aid Kit ________/5 pts Is the troop first aid kit marked and readily accessible for the Scouts? Vehicles No unauthorized vehicles are allowed in the campsite. All authorized vehicles must display a permit. ________/20 pts Recycling ________/10 pts There must be no aluminum cans in the garbage can. Latrine The latrine must be reasonably clean. Is there adequate paper and soap available? ________/10 pts Shower Area Has the troop cleaned the central shower facility for their assigned day? A rotation schedule is posted on each campsite bulletin board. ________/5 pts Bonus Points Does the troop have a unique gateway or other camp gadgets that would require Scouts to use their Scoutcraft skills? ________/5 pts TOTAL visit www.kiakima.com ________/105 pts 45 2009 Leader’s Guide to Summer Camp �2009 Leader’s Guide to Summer Camp 46 visit www.kiakima.com �HOW TO GET TO KIA KIMA visit www.kiakima.com 47 2009 Leader’s Guide to Summer Camp �2009 Leader’s Guide to Summer Camp 48 visit www.kiakima.com �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document W elcome to Kia Kima Scout Reservation 2009. We have continued to strive to fulfill our obligation of offering an excellent program for your Scouts. The iceberg and mountain boarding were among the favorite free time activities that Scouts enjoyed. 2009 will continue with improvements to both facilities and program. In order to prepare for your 2009 camping experience, please begin preparation now. This book along with the accompanying registration packet will be your key to an exciting and meaningful summer camp program. If you have questions, or cannot find answers here, feel free to contact us directly. Please help our Scouting program by making summer camp available to all boys in your unit. Camperships are available for those families that need financial assistance. On behalf of the Chickasaw Council and the 2009 Kia Kima Staff, we look forward to seeing you this summer! Yours in Scouting J. Andrew Armstrong Reservation Director Kia Kima Scout Reservation TAB LE of contents Camp Fees & Campsite Reservations 1 Summer Camp Fee Schedule Campsite Reservation Financial Assistance/Campership 1 2 2 Safety & Registration Procedures 3 Registration Procedures Camp Address 4 5 General Information 6 Check-in Mail & email Check-out 7 11 12 Program Information 13 Merit Badge Information Trailblazers Ozark Ultimate Trek Mountain Man C.O.P.E. Ozark Mountain Expedition School Extreme Twilight 13 21 23 25 26 27 28 Order of the Arrow 31 What To Bring To Camp 32 Individual Checklist What Not To Bring To Camp 32 33 Twilight Activities 34 Add-A-Program 35 Honor & Merit Troop 37 Just for Leaders 38 Awards & Recognition 40 Class Schedules Campsite Inspection Maps visit www.kiakima.com 43 & 44 45 46 & 47 2009 Leader’s Guide to Summer Camp ! Leader’s fees are due upon arrival at camp. Please note the chart below for prorated Leader’s Fees. PREPARING FOR CAMP T he physical facilities of the camp are awaiting the arrival of your troop. Kia Kima Scout Reservation is planning to operate for five weeks of summer camp. Having made your campsite reservation for 2009, you are on your way to a terrific visit at Kia Kima. The camp fee schedule can be found in the table on the bottom of the page. To prepare for this summer, it is necessary for units to make financial commitments to reserve space for each Scout attending. Units are required to make a payment of $35.00 per Scout by March 31. This will reserve space for these Scouts. Additional Scout campers may be added by sending their $35 deposit and KKSR2 to the Scout Office. The $35.00 payment will be applied to the total camp fee.This deposit is nonrefundable but may be transferred to other Scouts attending this event. The next payment of $100 is due on May 15th. # of Scouts # of Leaders @ no charge By using this registration process, we can better determine 2 5 the number of Scouts attending camp from each unit, and 3 24 allow camp staff to adjust their programs accordingly. Smaller 4 32 units may be asked to share a campsite with another unit if 5 40+ the minimum size is not met. SUMMER CAMP FEE SCHEDULE Scouts from Chickasaw Council $200.00 Shotgun Shooting $30 per participant Scouts from other Councils $215.00 Golf $20 per participant Leader’s Fee $105 * Mountain Man Rendevous $25 per participant Please Note: Leader’s fees are prorated based on chart above. Whitewater Merit Badge $25 per participant *Ozark Ultimate Trek $50 per participant *COPE *Ozark Mountain Expedition School $20 per participant $50 per participant *Program fees in these programs apply to adult participants. visit www.kiakima.com 1 2009 Leader’s Guide to Summer Camp CAMPSITE CAPACITIES CAMPSITE RESERVATION Camp Osage Units attending camp in 2008 may reserve a space for 2009 by placing a deposit on their site prior to leaving camp. Campsites available after August 1st, may be reserved on a first-come, first-served basis. Campsite deposits are refundable until January 1st. After that date, they are not refundable. Troops that withdraw their deposit by January 1st, will receive a deposit refund. Troops that make a reservation, but for some reason do not show, forfeit their $100 deposit. All summer camp correspondence and registration materials should be sent to the Scout Service Center until 5:00 PM on May 31st. Beginning May 31st, all camp correspondence should be sent directly to the camp. The camp office will be open from May 31st until July 15th. Summer camp administration will not be able to be reached at camp before or after these dates. Smaller units may be asked to share a campsite with another unit if the minimum size is not met. SCOUTS NEEDING FINANCIAL ASSISTANCE Bobwhite 18 Copperhead 16 White Horse 16 Broken Bow 40 Whispering Rapids 20 Turkey Run 16 Fox Fire 14 Cedar Rock 20 Running Deer 44 Crazy Wolf 18 Talking Turtle 24 Yellow Dog 24 Dancing Bear 40 Tall Pines 38 Eagle’s Nest 30 . Cherokee Camperships are available to help Scouts who need financial assistance. The unit leader must make a request in writing by filling out a campership request for Kia Kima. All guidelines for campership applications can be found on the reverse side of the application. The deadline for camperships is April 1st. The amount of the Campership will be based upon family income. The boy’s family, troop, and chartered organization should pool their resources first, with a campership request to meet the balance. Each unit receiving a campership will receive a credit voucher that is redeemable at the Office or at Camp. It is necessary to have the voucher on hand in order to receive credit. 2009 Leader’s Guide to Summer Camp Capacity 2 Capacity Ghost Drum 18 Big Foot 24 Whipporhwhill 18 Dry Bones 36 Arrowhead 16 Hoot Owl 18 Rocky Top 14 Flintstone 30 Long Knife 16 Blackjack 40 visit www.kiakima.com SAFETY & REGISTRATION A ll Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. Arkansas State Law requires a minimum Class 3, updated annually (no. 34412 A) Medical Form for all Scouts and leaders. The examination must be performed by a licensed physician. These forms are available through the Scout Service Center or at www.kiakima.com. Please use the most current versions of this form. Contact your District Executive if you have any questions. Each Scout and leader will have a health re-check after his arrival, and the troop’s medical forms will be kept on file with the camp’s health officer. They will be returned to the unit leader at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination health history (Class 1 Medical Form) is required. Please make arrangements for physical examinations to be completed before arrival at summer camp. Any Scout or leader who does not have a completed health form – including examination – will be restricted from all camp activities until proper examination has been given. ! Arkansas State Law requires a minimum Class 3, updated annually (no. 34412 A) Medical Form for all Scouts and leaders. REQUIRED MEDICAL FORMS All Scouts and leaders are required to have a physical examination before camp and complete the appropriate medical form Scouts & leaders must have a minimum Class 3, updated annually (#34412 A) Forms are available at www.kiakima.com visit www.kiakima.com 3 2009 Leader’s Guide to Summer Camp IN CASE OF AN EMERGENCY A qualified individual is on duty in the Health Lodge 24 hours a day. In the unlikely event of serious illness or injury to a Scout, he will be taken to a nearby hospital. The Health Lodge is available to store and administer prescription medicines as directed by the Scout’s personal physician and parents. No prescription medication will be paid for by the camp or the Chickasaw Council. Normal insurance filing procedures will apply. Camp Emergency procedures will be covered at the opening leaders’ meeting. REGISTRATION Our goal is to make the registration process as painless as possible. The Registration Packet that accompanies this guide contains all the required forms and detailed instructions for completing each step. Lead- ers will note that the registration process is divided into 5 major steps. For your convenience, the forms required for each step have a corresponding number. If, after reviewing the leaders guide to summer camp, you still have questions, additional help can be found at the camp website, www.KiaKima.com. This site contains additional registration tips and last minute updates regarding summer camp. 1 1 ! Registration forms are available in the registration packet at www.kiakima.com. CAMP APPLICATION This is the first step of the registration process. Submit the Camp application (KKSR 1) with your campsite preference. Also include the estimated number of boys you plan to bring. Submit this form, along with a $100 deposit, to the Scout Service Center any time after August 1st. Keep in mind; some campsites may already be reserved. ! Please ensure that all registration forms are filled out completely! 2009 Leader’s Guide to Summer Camp 4 visit www.kiakima.com you to camp. Do not mail these forms: have them ready at check-in. Also, when you check in at the The second step of the registration program office, we will update schedules, settle any process is a Unit Count that indicates the number of remaining balances and complete any remaining paScouts from your unit attending camp. Complete the perwork. Unit Count Form (KKSR 2) and return it to the Scout Service Center no later than March 31st. This form should be submitted with a $35 deposit per Scout. This fee is transferable but not refundable. Upon submitting this form, your unit will be emailed a ONFIRMATION HANGES username and password to log into our online regisWhen registering online for classes, please save tration system. Registration for classes is on a firstyour confirmation. If a schedule change takes place, come, first-served basis, so register early. Form KKSR you will be notified from our administrative staff prior 2, Part B is included for your convenience if you are to your arrival at camp. unable to access the online system. For your convenience there are computer terminals available at the Scout Office. If you would like assistance with the online system or the means to regREGISTRATION FORM ister via computer, visit the Scout Service Center. This is the third summer camp pay- Please ensure that all adults and youth are entered in ment. Please submit the Registration Form (KKSR the registration system. 3) and return them with $100 per Scout by May 15th. Please submit t-shirt sizes for adults and youth registered. T-Shirt orders may be submitted online or by written form. Please submit either one or the other but not both. UNIT COUNT FORM 2 C &C 3 CORRESPONDENCE 4 All summer camp correspondence and registration materials should be sent to the Scout Service Center until May 31st. After May 31st, the summer camp operation will be moved to the camp facility so all correspondence should be sent directly SUMMER CAMP to camp. In order to ADDRESSES assure that your paperBefore May 31st work arrives at the Chickasaw Council, BSA proper location, please 171 South Hollywood follow this step. The Memphis, Tennessee 38112 (901) 327-4193 addresses for both loFax: (901) 327-2010 cations are listed in the table on this page. After May 31st FINAL FINANCIAL FORM The final payment includes the balance of the camp fee, leaders fees, and special program fees. This may be paid at check-in after arriving at camp on Sunday, or you may send it before you arrive. Complete the Final Financial Form (KKSR4) and send it to the camp address. This form is a summary of all financial transactions and should be the last payment in the registration process. Do not send this form, payment, or any registration materials less than two weeks prior to your arrival at camp. 5 CHECK - IN Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 (870) 257-4935 Fax: (870) 257-4714 email: director@kiakima.com The registration process is completed when you check in on Sunday after arriving at Camp. If you conducted your swim checks prior to camp, bring the optional Swim Check Form (KKSR 5) with visit www.kiakima.com 5 2009 Leader’s Guide to Summer Camp GENERAL INFORMATION ! It is recommended that each unit bring insect and tick repellent. Certain brands containing permethrin will provide adequate tick protection. K ia Kima is known for providing a quality program, but often times the accommodations are what make a week at summer camp comfortable and enjoyable. While we are not a five-star hotel, we strive to make each troop’s visit an enjoyable one. week. Unit vehicles will be permitted into camp during check-in and check-out, for the purpose of loading and unloading. While driving in camp, please observe our speed limit of 7 miles per hour. DANGEROUS WILDLIFE Kia Kima is a Wilderness setting. While visiting the out-of-doors, it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. We will list a few tips to keep you comfortable at camp. TRANSPORTATION & PARKING Each unit is responsible for the safe transportation of its members to and from camp. Make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer – whether it is covered or uncovered— is against national BSA policy. Units visiting Kia Kima from other councils are responsible for obtaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is next to the Administration Building. Vehicles are not to be parked in the campsite during the week. Units are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. To keep traffic in camp to a minimum, only camp vehicles will be allowed into camp during the 2009 Leader’s Guide to Summer Camp A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily 6 visit www.kiakima.com CHECK-IN Units should plan to arrive at camp beginning at 1:00 PM and no later than 3:00 PM on Sunday. Please check in at the Camp Osage Administration Building. The camp is closed between noon on Saturday and noon on Sunday and there will be no one available to handle early arrivals. Upon arrival, your unit will be greeted by a member of the camp administrative staff. The unit leader should have the unit’s medical forms and a written explanation for any boy who needs special medical treatment. A troop guide will be assigned to the unit through the check-in process. The guide and the unit leader will take the troop to the Health Check area. The leader will bring the medical forms and, if swim checks were completed prior to camp, the Swim Check Form (KKSR 5). Everyone — youth and adult — must have a current health form. The recheck is to make sure no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health re-check will be going on at the same time the unit leader is registering, so it is encouraged that all Scouts arrive in camp at the same time. Make sure an assistant leader has the medical forms during this time to eliminate confusion at med-checks. The guide will take the unit to its campsite. All personal and unit equipment will be unloaded and vehicles returned to their parking areas. The troop guide will then take inventory of all equipment in the campsite if applicable. If any equipment is missing or damaged the troop guide will note it and report it. The unit leaders with the troop guides should check each tent for damage. Any damage found at the end of the week visit www.kiakima.com will be assessed to the troop. Tears in tents will be assessed a fee of $15 per inch. Multiple tears or tears over three inches are considered un-repairable and may result in the troop replacing the damaged tent. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to arriving at camp will then change into their swim trunks and head to the waterfront for their swim test. All persons who will use the swimming area, boating area, Plan to arrive or river must have a swim check. No Exceptions! between 1:00 ! ! PM and 3:00 PM on Sunday CHECK-IN AT A GLANCE Schedule 1:00-3:00 PM 5:50 6:00 8:30 Arrive at Camp First Assembly Dinner Campfire Step-by-Step 1. Paperwork - the unit leader and assistant report to the Administration building with all the troop’s registration forms, money, and medical forms. Here you will meet your Troop Guide who will guide you through the checkin procedure. 2. Health Recheck - Your troop guide and assistant leader will take the rest of the troop to the Health Check area while the unit leader finishes the paperwork. 3. Unit Photographs - Upon Arrival, the unit has the opportunity to have a picture taken for free. Addi tional photos may be purchased for $6 each. 4. Campsite - Your Troop Guide will take you to your campsite where you can unload gear and prepare for the camp tour. 5. Camp Tour - There are two required stops on the tour, the Aquatics Area (for swim checks and safety procedures) and the Dining Hall or Commissary. 6. Supper - Scouts & leaders wear Class A uniforms. 7. Leaders’ Meeting - The unit leader and Senior Patrol Leader need to attend the Leaders’ Meeting. 8. Campfire - Your unit gets to meet the Kia Kima staff at the Opening Campfire. Everyone in Class A uniform. 7 2009 Leader’s Guide to Summer Camp NEW EXPRESS CHECK-IN The administrative staff will designate an express check-in location for those units that have correctly completed all paperwork prior to camp. Units with proper paperwork will be able to utilize this service. Correct paperwork includes the following: 1. Summer Camp Application submitted and reservation confirmed 2. $35 per boy deposit submitted with the proper form (KKSR 2) 3. Online registration completed and includes adults attending 4. $100 per boy deposit and T-shirt pre-order form is submitted with KKSR 3 or online. When submitting T-shirt orders, please do so online or on the written form -- not both. VESPERS & CHAPEL Vespers is a short fellowship service held on Wednesday evenings. Vespers is held at the chapel and everyone is encouraged to attend. Members of the staff will conduct vespers, with assistance of visiting clergy. Scouts and units may volunteer to assist with or run vespers during the week. Scouts who are working on their religious awards are especially encouraged to do so. UNIT PHOTOGRAPHS Units will have an opportunity to have a group picture made during their check-in process. Each unit that chooses to participate will receive one complimentary 8X10 group photo of their unit. Additional photos will be available at $6.00 each. This option is only available on Sunday as it takes time to get the photos processed and back to your unit by the end of the week. Please be prepared with either Class A or Class B uniforms for your check-in photo. FLAG CEREMONIES The camp will assemble for the flag ceremonies in the morning and evening. Scouts and leaders are expected to attend the evening flag ceremony in full Class A uniform. Troops are asked to assist with flag ceremonies and blessing the meals. COMMISSIONER SERVICE After your troop guide finishes helping you check in, you probably won’t see them in your campsite again until you check out on Saturday morning. That’s okay, because we have staff members with the full time job of taking care of your needs during the week. The staff member is your Commissioner. The commissioner staff will stop by your campsite each morning to visit with leaders in the site. They will make sure you have all the supplies you need. If there is something broken or missing in your site, they will see that it is taken care of. 2009 Leader’s Guide to Summer Camp 8 visit www.kiakima.com ! Units should have at least one leader present at each leaders’ meeting. LEADERS’ MEETINGS A meeting of all Leaders and Senior Patrol Leaders will be held after the evening meal on Sunday. At this meeting members of the camp staff will give an overview of camp policies, procedures, and special program activities that will be offered during the week. Also, this is an opportunity to have questions answered about your troop’s week at camp. In addition, a brief morning Leaders’ Meeting will be held after breakfast. At this meeting, unit leaders will get the opportunity to ask questions, get any updates on special events going on in camp, and the daily newsletter will be distributed. TRADING POST Kia Kima operates two modern and efficient Trading Posts. Our Trading Posts stock many items that are related to the Scout’s merit badges. In addition to crafts, the Trading Post also stocks concession items. Some of the items stocked are: Uniform Parts, Camp Ball Caps, Writing Paper, Craft Kits, Pocket Knives, Postcards, Slush Puppies, Pizza, Folding Chairs, Batteries, and Camp Patches. Most Scouts will spend on the average of $40-$60 in the trading post. This will generally pay for merit badge materials and a few snacks throughout the week. Please budget accordingly! Kia Kima has no ATM, so please be sure your Scouts bring enough cash. VISITORS LEADERSHIP IN CAMP ! Leader’s Fees are due upon arrival at camp. All units are required to have at least two adult leaders in camp at all times. This policy is required by the Boy Scouts of America. All leaders must be registered members of the Boy Scouts and meet membership qualifications. The unit leader must be at least 21 years of age and any additional leadership must be 18 or older. Leader’s fees are $105 per week. This covers the cost of their food at camp. As an added incentive, you will receive two leaders free if you bring a minimum of 5 boys. The following table is used when calculating leaders fees: # of Scouts 5 24 32 40+ visit www.kiakima.com # of Leaders @ no charge 2 3 4 5 9 Visitor’s night at camp is Friday evening. At this time, parents will have the opportunity to eat with their sons in the dining hall and attend the closing campfire. Visitors should not plan to arrive before 5:00 PM, as Scouts will be involved in merit badge sessions. The Campfire will conclude around 9:30 PM so visitors should plan to leave shortly thereafter so Scouts and Leaders can get a good night’s sleep. The Program Director will be asking for a head count of the amount of visitors at the Friday Leaders’ meeting. This will give us an estimate of the amount of food to prepare. The cost of the Friday evening meal is $8.00 for adults, and $3.00 for children under the age of 12. Visitors may purchase meal tickets from the Program Office as they enter camp. All visitors must possess a visitor’s wristband in order to eat. Kids under age six eat free. Visitors at any time other than Friday should make prior arrangements with the Camp Director. There are no facilities at Kia Kima to allow visitors to stay overnight. 2009 Leader’s Guide to Summer Camp CAMP OSAGE Since 1964, Camp Osage (originally the main camp) has been welcoming Scouts to the banks of the South Fork River. Camp Osage is the larger of the camps at Kia Kima Scout Reservation with 14 unique campsites to choose from. At Camp Osage, a troop will find traditional, though exceptional, camp programs including nature, ecology, scoutcraft, handicraft, shooting sports, the trailblazer 1st year program, and aquatics. All aquatic activities, including swimming and boating, are held at the Osage beach on the South Fork River. ! Each troop provides a waiter for each table to clean up after meals. CAMP CHEROKEE Camp Cherokee was established in 1965 as an “outpost camp”. Though creature comforts do exist at Cherokee, troops still enjoy the “rustic” setting and “village like” atmosphere. Camp Cherokee has programs similar to that of Osage with a major difference being food service. Scouts and leaders alike enjoy preparing their own meals in their campsite according to their own liking. Scouts pick up pre-packaged food from our commissary and cook it in accordance to our menu preparation book. This book is provided to units prior to camp so additional spices and secret ingredients can be procured prior to arrival. The Aquatics program at Camp Cherokee provides Scouts an opportunity to experience the thrills of small boat sailing, lifesaving, motorboating, canoeing, swimming and BSA Lifeguard. FOOD SERVICE -CAMP OSAGE Scouts attending Camp Osage eat in the camp’s dining hall. Meals are provided in a modified cafeteria-style fashion. A well-balanced menu has been designed to please both youth and adults. Troops eat together. Each troop provides a waiter for each table to clean up after meals. The waiter system will be explained at camp but should be rotated daily. Visitors desiring to eat in the dining hall should make arrangements in advance. Visitors should plan to eat with their troops at the assigned times. Visitor meal fees are $8.00 for adults and $3.00 for children. 2009 Leader’s Guide to Summer Camp 10 visit www.kiakima.com ! Please encourage parents to send a maximum of one email per day. WIRELESS INTERNET The camp administration building is a “hot spot” for high-speed wireless internet. A signal is generally available within 100 yards of the building for those leaders wishing to take advantage of this service. We are currently working to expand our wireless internet service to additional areas of camp. A bank of computers is located in the administration building for use of the leaders. FACILITIES FOR THE PHYSICALLY CHALLENGED Site #13, Dancing Bear, is a barrier free site at Camp Osage. It will accommodate up to 40 physically challenged Scouts and adult leaders. It is conveniently located near the Central Shower House. Units with special-needs Scouts are given priority in reserving this site. ! NOTE-Other units may reserve the site but may be relocated without notice if a need arises. MAIL & EMAIL All outgoing mail may be placed in the mailbox inside the Administration Building. Mail will be taken to the Post Office in town daily. Incoming mail will be available only to unit leaders after 1:30 PM. All mail sent to Kia Kima should be addressed to Kia Kima Reservation. Parents are encouraged to write their sons while they are at camp. Please remember the mail takes time. Letters mailed after Wednesday will not arrive in time. All mail received after the troop has checked out will be returned to the sender. visit www.kiakima.com Kia Kima Scout Reservation Scout’s Name and Troop # 629 Kia Kima Trail Hardy, Arkansas 72542 11 2009 Leader’s Guide to Summer Camp CHECK-OUT The check out procedure will begin on Saturday, and should be completed before 10:30A.M. Any unit with special check-out considerations should make plans through their Camp Commissioner. After breakfast the unit will return — with the troop guide — to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The troop guide and unit leader will conduct another inventory to make sure that no equipment has been damaged or misplaced. The troop guide will also inspect the site to ensure that it is clean. CHECK-OUT AT A GLANCE Schedule 7:00 Reveille 7:10 Waiter’s Call 7:20 Assembly 7:30 Breakfast After Return to campsite and prepare for departure Step-by-Step: 1. Pick up merit badge paperwork from breakfast, go through each item thoroughly before leaving camp. It is very difficult to verify merit badge completion once you leave camp. It is nearly impossible to correct dirscrepancies once camp is over. 2. Campsite - Return to your campsite with your Troop Guide. Pack up your gear and clean the site one last time. 3. Trash - Bag up all trash and take it to the camp dumpster. 4 . Quartermaster - Return any camp equipment you may have used to the Quartermaster and stop by the Trading Post to pick up last minute items. 5. Administration Building - Before leaving camp, stop at the Administration building to take care of any last minute paperwork, settle any debts, turn in evaluation forms, and check-out of camp. ! Please plan your checkout no later than 10:00 AM. Staff must prepare campsites for Sunday Checkin. 2009 Leader’s Guide to Summer Camp 12 visit www.kiakima.com MERIT BADGE PROGRAMS M ost merit badges can be completed at camp; however, because of time requirements, special projects, or other considerations, some merit badges require prerequisites or special skill levels. Merit Badges are listed alphabetically with a short description of each badge including any requirements that may or must be completed at home, and the prerequisites (if any) for the badge. There are also a few helpful tips on what to bring. Please note that some badges are taught at only one of the two camps. They are noted with an icon. We are constantly looking for skilled instructors of merit badges. If any unit leader possesses a skill that he would like to teach at camp, feel free to call us. We can put you on the schedule for that week! Please note that each camp offers programs independently of the other. Some badges offered at Cherokee are not offered at Osage. KEY TO PROGRAM ICONS The following icons are used in the Program Information section to help you easily identify which sessions are most appropriate for which Scouts. Be sure to read the program description for details about that particular program. One hour session Two hour session Three hour session All day program Recommended for all Scouts Recommended for younger Scouts Recommended for older Scouts visit www.kiakima.com Merit Badge required for Eagle Written material required Program fee or material cost Indicates requirements that must be completed at home; they cannot be completed at camp Indicates requirements that may be completed before coming to camp to allow more time for additional activities Indicates a prerequisite for this program 13 Taught in conjunction with another Merit Badge Camp Cherokee Camp Osage Both Camps 2009 Leader’s Guide to Summer Camp AQUATICS AREA Swimming This badge is required for Eagle (with alternates), and is required to take any other Aquatics merit badge. It is a good entrylevel Aquatics merit badge. Bring long pants, a long-sleeved button down shirt, and shoes that can get wet. This merit Mile Swim badge should not be considered for nonswimmers or beginners. Scouts should know how to swim well before taking This is not a merit badge, but allows Scouts to earn the Mile this badge. Swim badge. Scouts are required to swim an increased amount each day and build up to a mile. The Mile Swim generally takes BSA Lifeguard place on Saturday morning. This is a rigorous program that certifies a Scout to be a Lifeguard. Scouts are required to spend all of their time in the Aquatics area. Physical strength, stamina, and a great deal of written work are required. Bring long pants, a long-sleeved buttoned down shirt along with shoes that can get wet. This program is recommended only for older Scouts and strong swimmers. It is highly-recommended that the CPR instruction be completed prior to camp. Adults are welcome to participate in the BSA Lifeguard program. Lifesaving This badge is required for Eagle (with alternate), and is a two-hour session. It is a challenging merit badge that requires physical strength and stamina. Bring long pants, long-sleeved button down shirt, and shoes that can get wet. It is recommended that CPR Instruction (requirement 13) be completed prior to camp. 2009 Leader’s Guide to Summer Camp Rowing This is a one-hour session. Physical strength and stamina required. The skills are more difficult to master than in Canoeing. It is highly recommended that CPR instruction (requirement 2) be completed prior to camp. Canoeing This is a two-hour session. Good physical strength and stamina required. This is a good merit badge to introduce boating; it is more fun and less difficult than rowing. It is recommended that the CPR instruction (requirement 2) be completed before camp. Swimming Instruction This session is for Scouts in the non swimmer and beginner ability groups. The instruction will work to improve their swimming skills and aim toward advancing to the next ability group. The beginner’s test completes requirement 7 for Second Class, and the Swimmer’s test completes requirement 9 for First Class. 14 visit www.kiakima.com Motorboating This is a one hour merit badge. Scouts will learn the proper technique for operating a motor boat, dropping anchors, fueling and much more. Recommended for 2nd year campers. Small Boat Sailing Wood Carving This badge will teach Scouts the skills necessary to rig sails and launch a sailing vessel. Scouts will learn knots and other skills needed to safely sail. This merit badge is not recommended for first-year Scouts. There is a small cost for materials. Knives are available for Scouts to use or Scouts may use their personal knives. Personal knives should be sharp and pocket knives are highly discouraged. Basketry Each Scout will learn to weave his own basket and make one that he can take home. This is an excellent merit badge for young Scouts. There is a small cost for basket materials. Textiles Scouts will learn the process for making cloth and differences in types of fiber samples. Jobs in the textile industry are also discussed. This merit badge is excellent for younger Scouts. HANDICRAFTS AREA Art Sculpture Scouts in this session should have some drawing or artistic experience. There is a lot of freedom in choosing medium and subjects for artwork. Art requirement 4 must be completed before coming to camp. Art will be combined with Sculpture merit badge. visit www.kiakima.com 15 Scouts will learn basic sculpting and molding techniques through the use of clay and plaster. There will be a small fee for materials. This is taught in conjunction with Art Merit Badge. 2009 Leader’s Guide to Summer Camp Leatherwork Fish & Wildlife Management There is some written material for this badge This is another good badge for young Scouts. There is a small and a conservation project is also required. cost for materials. Requirement 3 may be done before coming Scouts should bring old shoes to wear in the to camp. creek. Indian Lore Chemistry This badge is recommended for all Scouts. There is a small cost for materials. This merit badge will involve the study of various American Indian tribes. Requirement 1 may be completed before coming to camp. This session explores the chemical aspects of the environment through laboratory work and interactive discussions. Because of the nature of this merit badge, it is recommended for older Scouts. This merit badge will be limited to the first twelve Scouts. Fly Fishing/Fishing ECO-CON AREA Soil & Water Conservation Scouts will be instructed in the use of a rod and reel and a fly rod. Scouts will also get Learning to conserve the world’s most natural resource the opportunity to tie their own flies and lures. is critical to the survival of the human race. Scouts taking this These two badges will be taught in conjuncmerit badge will learn about the importance water plays on our tion with each other. environment. They will also do an in depth study on the Nature conservation of soil and how soil plays an important role in environmental protection. This is an excellent introductory merit badge to the Nature area. It requires some hiking, and observation. This badge requires drawings and night observation (frog hunt). Environmental Science Scouts must keep a reptile or amphibian for at least one month to complete this badge. This (requirement 8) must be done outside of camp. This merit badge is not recThis badge is required for Eagle ommended for Scouts and is a two-hour session. It who are very afraid of requires daily hikes, field notes, snakes, although the and experiments. There is a instruction may lessen great deal of written material, these fears. but some of it (Requirements 1 and 4) can be completed before coming to camp. Younger Scouts are discouraged from taking this badge. Reptile & Amphibian Study 2009 Leader’s Guide to Summer Camp 16 visit www.kiakima.com Forestry more than two of these badges at a time. Most of the badges require prior preparation or bringing materials from home. All of these sesA leaf collection and a report on the field trip are required. sions require written material. Scouts need to Scouts need a notebook and adhesive tape for mounting the bring a standard notebook, pencil, and pen. leaf collection, or complete it before coming to camp. (Requirement 1) Communications/Public Speaking Geology This is a 2-hour badge and is Eagle required. The badge teaches how rock and mineral formations are cre- Scouts will learn basic communication skills ated. Scouts will also learn about fossils, faults and soil and needed in today’s society. As an added bonus, Public Speaking will be taught in stream erosion. conjuntion. Communications requirements 5, 7 and 8 may be completed before camp. Space Exploration Scouts have the opportunity to construct, launch and recover a model rocket. There is a small cost for the rocket kits. A couple of drawings are required which involve some creativity. These (Requirements 2 and 5b) may be done before coming to camp. Weather Scouts will build a weather instrument and use it to track the weather during the week. This badge covers a lot of material. An interest or background in weather is helpful. Requirements 8, and 9 may be completed before coming to camp. Citizenship in the World This is a 2-hour badge and is Eagle required. Scouts will learn about diplomacy, international trade, and foreign relations. Citizenship in the Nation LIFE TO EAGLE The Life to Eagle is an intensive program focused on some of the most difficult Eagle required merit badges. Scouts may complete as many requirements as is feasible over the course of the week. However, some requirements will need to be completed at home. As these Eagle required badges are quite involved, it would not be advisable for Scouts to take visit www.kiakima.com 17 This is an Eagle required badge. Scouts will learn about the U.S. Constitution and Bill of Rights. Scouts will also have the opportunity to contact his senator to share personal views on an issue. Requirement #3 may be completed prior to camp 2009 Leader’s Guide to Summer Camp SCOUTCRAFT Camping This badge is required for Eagle, and is a twohour session. It requires an overnight camping trip. Scouts should bring appropriate camping equipment (backpack, sleeping bag, etc.) In addition, Scouts must bring a personal or unit tent from home suitable for backpacking, and know how to set it up. Requirements 4b, 5c,7, 8d and 9 may be done before or after coming to camp. Fire Safety Pioneering This two-hour session requires that you complete a pioneering project. Scouts should be familiar with knots, lashings, and splices. This merit badge is recommended for all Scouts. Orienteering They will learn about fire prevention in the home and create a protection plan for their family. This is an informative badge with lots of hands on, and may include a visit to a local fire station. Lost in the woods? No problem. This bade teaches you Requirement 11 may be done prior to camp. how to use a map and compass. Scouts will have an indepth look at topographical maps as well as GPS systems. First Aid This badge is required for Eagle and is a two-hour session. It covers a great deal of written material, and there are skills to master. Familiarity with knots is extremely important. This badge is recommended for older Scouts. It is highly recommended that CPR instruction and requirements 1, 2b, 3c, and 7 be completed prior to camp. Wilderness Survival This badge is a two-hour session. It requires an overnight camping trip. Requirement 5 may be done before coming to camp. Scouts may also bring these materials to camp. 2009 Leader’s Guide to Summer Camp 18 visit www.kiakima.com SHOOTING SPORTS Each Scout taking Rifle Shooting should have a distance of at least 13 inches between the tip of his thumb and the top of his arm. Rifle Shooting Archery This badge is a two-hour session. Shooting experience is highly recommended, and it is requires a lot of time to qualify. Scouts should be at least 13 years of age or second year campers and have the strength and size to manage a 10-pound target rifle. As a means of determining this, the Scout should have a distance of at least 13 inches between the tip of his thumb and the top of his upper arm as shown. Each session is limited to 16 Scouts. This badge is a two-hour session. Shooting experience is highly recommended, and it requires a lot of time to qualify. It is a good idea to plan to be free the hour after their session to allow for extra qualifying time. Each session is limited to 16 Scouts. Scouts must be at least second year campers. Shotgun Shooting This program will teach Scouts the basics of handling and shooting a shotgun as well as safety precautions for firearms. They will have the chance to shoot both skeet and trap as well as practice to sharpen their skills. Scouts must be at least 14 years of age to take this merit badge. visit www.kiakima.com 19 2009 Leader’s Guide to Summer Camp SPORTS AREA Golf In this program you will learn all about this challenging sport, including USGA rules, golf etiquette, history, proper grip, stance and swing. You will practice your swing and shots on the driving range. You will play a round of golf on a beautiful Cherokee Village golf course. A local golf instructor will give personal instruction and coaching. Participants can complete MOST of the requirements for Golf merit badge. You can bring your own clubs or use ours! Whitewater Athletics Experience the thrills of running class II whitewater in a kayak. Scouts will learn the essentials of whitewater kayaking on the South Fork River. The highlight of the week will be a Thursday trip to the Spring River. This class is limited to 6 participants. Participants must be at least 13 years at of age and pass the BSA swimmers lest. In this merit badge you will learn about sports training, officiating and all aspects of sportsmanship. This badge requires a considerable amount of physical exertion. Scouts will need to complete a battery of jumps, swims, pull-ups, push-ups, basketball throws, etc. Personal Fitness This required badge will give Scouts the opportunity to develop a fitness plan that they must maintain for 12 weeks. Scouts will also learn about different diseases related to lack of fitness and nutrition and learn different methods to help prevent them. Some requirements may conflict with certain religious views. Please review the requirements of this badge before enrolling. 2009 Leader’s Guide to Summer Camp 20 visit www.kiakima.com TRAILBLAZERS ! If there is something that we don’t offer, suggest it and we will try our best to find the supplies and offer it , if not the next night the next year. T he Trailblazer program is a three-hour program • designed primarily for Scouts who are new to Scouting and are coming to camp for the first time. The purpose behind the program is to give new Scouts a jump start by teaching them the basic outdoor skills needed throughout their Scouting career. Such skills include camping, fire building, wood tools, knots, lashings, first aid, map and compass, and nature study. • Each Scout will receive credit for the rank advancement requirements that he completes at camp. How much each Scout completes is up to him, and it is very possible that different Scouts will complete different requirements and some may complete more than others. Requirements that they may accomplish at • camp include: Tenderfoot-4a, 4b, 5, 6, 7, 9, 10a, 11, 12a, 12b; Second Class-1a, 2c, 2d, 2e, 2f, 3, 6a, 6c; First Class-1, 6, 7a, 7b, 8a, 8b, 8c Twilight Activities: • Open Scoutcraft - (Tuesday and Wednesday • 7:30-8:30) – the Scoutcraft and Trailblazer staff will open up the Scoutcraft area for anyone who wants to come back and complete something they missed during a class, or have fun doing something we did in class over again ( i.e. chop wood, build fire, lashings etc.). Scouts can also take advantage of this time to finish some requirements that aren’t offered in the Trailblazer program. This is open to all Scouts! So everyone is welcome to come down and have fun! 21 visit www.kiakima.com Compass Course- The Trailblazer staff will have a 1 mile compass course prepared so that Scouts can complete First Class Requirement 2. Scout leaders will be given the key and are encouraged to assist Scouts with this requirement. This requirement must be completed during a Scout’s free time. Camp Gadget- Pioneering spars and rope will be made available during Open Scoutcraft so any Scout can come into Scoutcraft and finish requirement 7c. Scouts may also build a project in their campsite under their Scoutmasters guidance. Water Rescue- First Class requirement 9c (demonstrate line rescue) will be offered Monday evening at the waterfront. All Scouts needing this requirement are invited to participate and get signed off whether they are in Trailblazers or not. Scouts must be at least a beginning swimmer. Civic Leader – We will invite local civic leaders to camp to fulfill Requirement 5 of the First Class rank. More details will be announced at camp when local leaders can verify their schedules. 2009 Leader’s Guide to Summer Camp High Adventure T be housed at a separate base camp location from their Scouting unit. Participants may be co-ed, as long as all participants are registered members of a Boy Scout Troop or Venturing Crew. If a Venturing Crew brings female members, a female adult leader must participate. Ozark Venture Base programs will provide food, cooking gear, and other group equipment. Please explore this next section of the leaders’ guide as it lists details regarding each program. Participants are responsible for all personal gear, including tents. (A detailed gear list is available in the box below for those participating in the O.U.T. program). he need to keep older Scouts coming back to summer camp has long been recognized and the Ozark Adventure Base has been designed to meet that need. Whether you are in an older Boy Scout Troop Patrol or a co-ed Venture Crew, the Ozark Venture Base has something that meets your needs. Scouts participating in the OVB programs must be at least 13 years of age and have achieved the rank of First Class by January 1st. Preregistration for these programs is mandatory. OVB programs include: Mountain Man, Ozark Ultimate Trek, COPE and Ozark Mountain Expedition School. All participants in the O.U.T program will 2009 Leader’s Guide to Summer Camp 22 visit www.kiakima.com O.U.T. Ozark Ultimate Trek O U.T. is the perfect combination of thrills and challenges from rock climbing,GPS navigation, hiking, and mountain biking, to caving, white water kayaking, and swift water rescue. Each crew that participates will go through 1-2 days of each program depending on the time frame. Scouts will have an opportunity to visit many of the back areas of the Syllamo Wilderness area. Crews will spend an entire day riding and learning about proper mountain biking techniques. The Syllamo Bike trail offers Scouts the opportunity to bike over 30 miles of trails with varying degrees of difficulty. Scouts participating in this program are encouraged to bring their own mountain bikes. Kia Kima does have a supply of mountain bikes for those Scouts that do not own one or are not able to transport it to camp. After you drop your bikes at a designated location, you will pick up your packs for an 8 mile backpacking trek. While on the trail you will learn all the skills necessary to hike in the wilderness and “leave no trace”. Many campers have described the Syllamore Mountain area as resembling a “Mini Philmont”. With its high ridges and breathtaking views, its sure to make for an inspiring trek. When you get tired of hiking all day, prepare to get wet. After a little instruction, you will be ready to head for the Spring River. Don’t worry, you’re not going there just to sight see. You will paddle the Class II white water in a kayak. Our instructors will teach you the ins and outs of manning your own. A FEW HELPFUL TIPS OF WHAT TO BRING ON YOUR O.U.T. ADVENTURE....... „ „ „ „ „ „ „ „ Backpack suitable for a 10-mile hike Backpack tent (1/2 for the total amount of individuals going per troop) Sleeping Bag 2 Water bottles or hydration bag Long pants Hiking boots Insect repellent Individual mess kit or frisbee w/knife, fork & spoon visit www.kiakima.com 23 „ „ „ „ „ „ Flashlight or other portable lighting source Sunscreen Water shoes, aqua socks or old sneakers If you have a backpack stove (bring it-though not required) Raincoat or poncho Hat or cap 2009 Leader’s Guide to Summer Camp your own whitewater kayak. While on the trip, you will learn about reading whitewater, river rescue techniques, surfing, throwing ropes, and much more. Boy Scouts participating will complete all requirements for Kayak BSA and White Water Merit Badge. After a long day on the river, you will return to camp for an evening of climbing instruction. This will prepare you for the full day of rock climbing that lies ahead. We have searched and found many local areas that contain climbing faces from 30-80 feet. After a week like this, we decided that you need a little time to cool off. Well, it’s not time to relax in the air conditioning just yet. You will get the opportunity to join us in some of the ! Scouts and adults participating in the O.U.T. Program should be in good physical shape. coolest caves in Arkansas. Caving may be done as an evening activity or a day trip depending upon time frames and schedules. Many of the evening activities in the OUT program will focus Scouts and Venturers on wilderness trip planning. Scouts will have the opportunity to participate in a Geo-caching exercise, learn the art of fire-by-friction, and learn basic swiftwater rescue techniques. If you think you are up to the challenge, this program is for you. Participants need to be in top physical condition to undergo the challenges of this program. Crews will be housed off-site. Scouts may sign up as a troop or individually. This program is also designed for Venturing Crews. The maximum participation is 28, so register early. 2009 Leader’s Guide to Summer Camp 24 visit www.kiakima.com ! MOUNTAIN MAN Pioneer Living T he Mountain Man pro gram is a wonderful opportunity for your Scouts to learn about pioneer living as it happened in the 19th century. Many of the activities that Scouts participate in are hands on. Scouts will learn the art of forging and shaping steel into useful products that were used in everyday life. Hunting for our early settlers was a daunting task with their primitive weapons. Scouts will learn how to safely load, shoot and clean black powder shotguns and rifles. Be sure you to ask the instructor about “Ozark Mountain Skeet Shooting”. Cooking was an essential part of early living. In this program we teach the proper use of the dutch oven and cast iron cookware. An Indian sweatlodge was the early American form of the sauna. Scouts will have an opportunity to participate then plunge into the cool waters of the South Fork River. Primitive Tools always make building handy. The cross- visit www.kiakima.com Scouts participating will build their own knife and flint/steel kit. cut saw, draw knife, shaving horse, ax, and hammer were all essential tools for early pioneers. Scouts will have the opportunity to use all of these. All participants in this program will learn the art of knifemaking and make a primitive knife that they will be able to keep. In addition, each Scout will build their own flint and steel fire starting kit that they can take home. This is a three hour program that meets daily throughout the week. 25 2009 Leader’s Guide to Summer Camp ! C.O.P.E. participants should be at least 13 years of age. Adults may also participate in this program. C.O.P.E. Challenging Outdoor Personal Experience T he Challenging Outdoor Personal Experience, or C.O.P.E. program is a week-long high adventure activity for older Scouts that teaches advanced team-building and problem solving skills. Scouts will learn to work as a group and function as a team to meet a series of high and low COPE elements. Participants should be at least 13 years old. Kia Kima has one of the finest high ropes courses of any Boy Scout Camp. The goals of project COPE are to build leadership, self esteem, decision making, trust, and teamwork. This is accomplished by progressing, as a group, through a series of increasingly physically and mentally challenging excercises that require cooperation and teamwork to complete. 2009 Leader’s Guide to Summer Camp 26 visit www.kiakima.com ! OZARK MOUNTAIN EXPEDITION SCHOOL Climbing & Repelling O MES is a high adventure program available to youth and adults who would like to earn climbing merit badge, instructor certification or further develop skills in the area of climbing and caving. This is not your standard climbing program. Participants will be challenged both mentally and physically. Whether you are practicing on the 55 foot climbing wall at Kia Kima or traversing a dark underground cave, the excitement will not let up until the adventure is over. O.M.E.S. participants should be at least 13 years of age. This program involves an off camp field trip. of the most scenic canyons in the Ozarks. That evening Participants will crawl, climb, and pull themselves in the depths of one of the many caves in this area. Scouts will get a glimpse of the underground world and learn about stalactites and stalagmites as well as many nocturnal earth creatures. This week long trek program will meet at Kia Kima on the opening day of classes. Participants will spend most of the day learning knots, climbs and rescue for the what awaits them over the next three days. Scouts and leaders will then depart Kia Kima for a three day adventure in the Buffallo River Valley. Sam’s throne will be one of the first stops of you journey. Sam’s throne is the oldest of several climbing areas found along the broad flat mountain tops of the Ozarks. The Atoka sandstone caprock that forms the cliffs at Sams throne encircles about a three mile area. After and exciting day at Sam’s throne will camp along the wild and scenic Buffalo River. The next day we will head to Horseshoe Canyon to continue climbing in one visit www.kiakima.com 27 2009 Leader’s Guide to Summer Camp ! Participants in this program will spend 3 days off the reservation. OZARK MOUNTAIN EXPEDITION SCHOOL, continued Climbing & Repelling The last day of this adventure will be spent doing 300+ foot rappels! If the previous three days didn’t get your attention, standing at the edge of a 300 foot cliff surely will! Scouts and adults will also have an opportunity to learn about deep water soloing. What is deep water soloing you ask? Have you ever thought about climbing onto a cliff and the only safety net below you is water? Get the picture? Skills Learned: Sport Climbing Concepts of Lead and Traditional Climbing Rappelling Concepts of deep water soloing Pit Caving Wild Cave Etiquette Climbing Systems Rigging Belaying for climb and rappel Teamwork Personal Challenge Items I will need to bring for this adventure: Backpack Clothes Personal Hygiene items Headlamp with extra batteries Sleeping bag and light sheet Sturdy Shoes Water Shoes and swimwear Small tent or shelter (one per two persons in your troop) Mess kit, cup, utensils Reccomended Gear: Polypro shirts and nylon shorts for caving 2009 Leader’s Guide to Summer Camp 28 visit www.kiakima.com ! EX TREME Twilights are open activities which require no pre-registration. Canoe floats, Kayak BSA and T-Bird Aquatics require signups at camp. EXTREME Twilight M aybe you are an adventurous soul and want a little more out of the evenings than swimming or the regular run of the mill happenings at camp. Maybe you need a few more merit badges and couldn’t take one of the high adventure programs. If this description fits you, then come visit one of our extreme twilight activities. These activities are held in the evening or on Fridays. They will give you a small taste of the high adventure programs we offer at Kia Kima. Extreme Climbing – If you walk through camp you can’t help but notice the 55 foot climbing and rappelling tower that looms over the valley. This will be an opportunity for you to experience it first hand. Our climbing staff will train and guide you. Before you know it, you will be scaling the 50 foot climbing surface. Mountain Boarding – This EXTREME TWILIGHT activity will be a true test of balance for your Scouts. Mountain Boards are basically oversized skateboards with wheels. Scouts will learn to traverse some of our easier hiking trails especially picked for this activity. Scouts participating wear full protective gear including helmets, knee pads, elbow pads, and gloves. This is an extreme activity that you will not want to miss. visit www.kiakima.com 29 2009 Leader’s Guide to Summer Camp EXTREME Twilight ! Scouts participating in the Friday Thunderbird Aquatics Program will be required to pay the $10 fee prior to departure. Thunderbird Aquatics – This program will be offered in the morning and afternoon on Fridays. Scouts that sign up will be able to go off site and visit Lake Thunderbird for a half day of waterskiing and tubing. You must be at least 13 for this adventure. Each session is limited to 6 Scouts. The cost of this session is $10. South Fork Canoe Trip -- Three times per week, we offer units an opportunity to take an evening canoe trip down the South Fork River. This scenic float allows Scouts to escape the grind of camp for a small time to view scenic bluffs and abundant wildlife that lives in the South Fork watershed. Herons, Deer and Bald Eagles are commonly seen on these float trips. Each trip will last no more than two hours and will have you back in camp in time to participate in many of the evening activities being offered. Kayaking BSA – Ever wanted to drop a 40 foot waterfall? How about navigate a class IV rapid? If you are an adrenaline junky, come on out and take Kayak BSA. This program will teach you the basics of kayaking. Scouts participating will learn the forward stroke, reverse stroke, sweep stroke, draw stroke, wet exits and much more. Scouts that successfully complete this course are eligible to receive the Kayaking BSA patch. 2009 Leader’s Guide to Summer Camp 30 visit www.kiakima.com ORDER OF THE ARROW AT SUMMER CAMP A hoalan Nachpikin Lodge #558 is an integral part of Kia Kima Scout Reservation. Most of the members of the Camp Staff are OA members. During your week at camp the OA will host activities and make memorabilia available for sale. Brotherhood Conversion If you are an Ordeal member of Ahoalan Nachpikin #558, you will be expected to participate in the brotherhood walk. Completing your Ordeal membership in the Order of the Arrow. All materials needed for brotherhood conversion will be available at the camp office or in your Order of the Arrow handbook. There will be a $15 fee that will cover the cost of your sash. Summer Fellowship Each week Ahoalan Nachpikin Lodge will host an informal fellowship and cracker barrel. OA members from all lodges will have an opportunity to hear the latest OA news and enjoy some fellowship. Callout Ceremony Friday night’s campfire concludes with an Order of the Arrow Callout Ceremony. Potential new members will be recognized and given information regarding upcoming ordeals. If you have OA dancers in your troop they are invited to participate. National Youth Leader Training This course is designed for Boy Scout Troops and Venture Units and is open to all Scouts (Boys and Girls) who are First Class/Bronze, or above. This exciting and fast paced training will be offered at Camp Cherokee during the week of June 28th through July 3th. Participants will learn new skills in team development and leadership. Skills you can bring back to a troop or crew and put into practise. Every Scout that maintains a leader position should attend this training. This course is taught by a well trained youth and adult staff who know the program and are equipped to help participants develop and deliver these learned skills to their fellow scouts. For more information contact course director, Pete Duncanson at pduncanson@smclean.com or 901-351-3116. Applications are available at the Scout office and under the forms section of www.kiakima.com. visit www.kiakima.com 31 2009 Leader’s Guide to Summer Camp ! Scouts and leaders are encouraged to treat their clothing with permanone insect repellent. WHAT TO Bring To Camp UNIT EQUIPMENT ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Troop Flag First aid kits Patrol flags Bow saws Lanterns Rope Extra Plastic Brooms Water hose WHAT KIA KIMA PROVIDES ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Flagpole Latrine and water supply Campsite shower (hot showers available at central showers) 1 picnic table per campsite 2-man tents Tent platforms Bunks with mattresses Bulletin Board 2009 Leader’s Guide to Summer Camp INDIVIDUAL CHECKLIST † Scout Uniform (Scouts and Leaders are expected to wear full Scout Uniforms at all evening flag ceremonies, evening meals, and programs. Full Scout uniform includes official shirt, shorts, socks, and belt.) 3-5 pairs of socks * Sweater or jacket Swim trunks Raincoat or poncho* Extra underwear and t-shirts Hiking and/or tennis shoes Bath towel and soap Tooth brush and tooth paste* Comb or brush* Sleeping bag or sheet, blanket and pillow Flashlight and extra batteries* Jeans or long pants Long-sleeved sweat shirt* Insect repellent Hat or cap* Boy Scout Handbook* Individual program needs Health Form (filled out and signed-medical examinations will NOT be given at camp) Spending money (consult troop leaders) Sunscreen* Canteen or water bottle* Stationery, pen or pencil Appropriate Merit Badge Books* Bible or personal religious literature † † † † † † † † † † † † † † † † † † † † † † † † Optional † Musical Instrument † Sewing kit* † Camera and film* † Pocket knife (no sheath knives permitted!)* † Sunglasses * Items available at the Kia Kima Trading Post 32 visit www.kiakima.com WHAT NOT TO BRING TO CAMP Personal firearms or other firearms, ammunition, and bows are not allowed in camp: only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp as well. Any such equipment brought to camp must be delivered to the Reservation Director when the unit checks-in. It will be returned when the unit checks out. In addition, no pets of any kind or fireworks are allowed in camp. This is policy of the Boy Scouts of America. Finally we recommend that items such as radios, tape players, electronic games, and other electronic devices not be brought to camp. Summer camp is an outdoor experience, and these items are not appropriate to that experience. TIPS Other than some basic items, different people and units will bring different items with them. A good exercise is to think about your perfect week at camp and bring items that you see in your mental picture. If you want to spend the week fishing don’t forget to bring your rod and tackle box. To help you keep from forgetting those important items, we have a list to help you with your packing. ! No pets of any kind or fireworks are allowed in camp. This is BSA policy. visit www.kiakima.com 33 2009 Leader’s Guide to Summer Camp TWILIGHT Activities ! Class A uniforms are required to be worn at every campfire. M any opportunities are available for unit activities in the evening hours prior to Taps. Some activities have been scheduled by camp staff, and are open to all Scouts and leaders. Other activities may be done on a troop basis and can be scheduled by the unit leader through the appropriate area director. This year we will have evening merit badge instruction and some areas will be open for further instruction. This will give Scouts an extra opportunity to finish merit badges or take an extra one. The aquatics area will sponsor free boating and swimming. These open nights are available on Monday, Tuesday, and Thursday. Scouts that do not enroll in regular Aquatics sessions will have the opportunity during these times to participate in waterfront activities. Other twilight activities such as troop shoot, rappelling, swamped canoe race, volleyball competition, Scoutmaster belly flop contest, and Scoutmaster cook-off are just a few other activities you may participate in. 2009 Leader’s Guide to Summer Camp CAMPFIRES Campfires are the place where your Scout spirit can come alive. We will open with a Campfire on Sunday evenings at the Amphitheater. This will be an opportunity for Scouts to meet the staff of the various areas of camp. Our final campfire will be held on Friday evening and will close out the week. Remember, Class A uniforms are worn at all campfires. Our Friday evening campfire is also an Order of the Arrow callout ceremony. Units wishing to have Scouts called out should contact the appropriate Order of the Arrow representative during their week at camp. Out of council units are required to have a letter from their lodge granting permission for members of their troops to be called out. 34 visit www.kiakima.com ! Add-A-Program activities can be scheduled for Saturday’s prior to or after your week at summer camp. ADD-A-PROGRAM Activities W hether you are coming to Kia Kima for the first time or if this is your fiftieth, there are many local program opportunities that await your troop. These “add-a-program” opportunities can be added to the front or back end of your trip to Kia Kima. Come in a day early or leave in the late afternoonof your departure day. Cave programs require a 1 month reservation. All other programs should be booked through the camp office at least 1 week prior to arrival of your departure day. Spring River Whitewater Kayak Adventure – Scouts and leaders can enjoy the 58 degree water of the Spring river. The Spring river emerges out of the ground near the Missouri/Arkansas border. Over 9 million gallons per hour pour out of the the springs that produce the Spring River. This boasts some 15 shoals, ledges and class II rapids that are perfect for your introductory kayak adventure. This trip is a great way to cap off your great week at Kia Kima. Trip fees: $25 per person with a 8 person minimum and 12 person maximum. All fees can be paid to the Camp office and must be separate from normal registration fees. It is recommended that Scouts be at least 13 years of age for this program. visit www.kiakima.com South Fork Canoe Float – Enjoy a scenic 3-4 hour float trip from Saddle, Arkansas to Kia Kima. If you have extra time on your hands, this trip can be extended to our private take-out located 3 miles downstream of camp. This is a great alternate activity for your younger Scouts while your older boys kayak. Trip Fees: $10 per person with a 8 person minimum. 35 2009 Leader’s Guide to Summer Camp ADD-A-PROGRAM Activities ! Cave Programs activities require a 1 month reservation. Additional programs may fill fast so advanced booking is advisable. Blanchard Springs Wild Cave Tour – Participants for this adventure should be in good physical shape, wear sturdy shoes or boots, and come prepared to get dirty and have fun. Participants will climb very steep slopes, crawl on hands and knees, pass under low ceilings, and travel through red clay. The tour ends at the Titans, a group of tall spectacular columns deep in a mountain cavern. Hard hats, kneepads, gloves, lights, and belts are provided, along with a souvenir tshirt. This trip will last 3-4 hours in a 58 degree cave. The Wild Cave Tour is limited to a minimum of 3 but no more than 12. Two tours per day are permitted and they are spaced 1 hour apart. This tour is guided by the United States Forest Service. Please make 2009 Leader’s Guide to Summer Camp reservations through the camp at least 1 month prior to your visit. Trip Fees: $75 per person Blanchard Springs Cavern ToursDiscovery Trail Tour - 1½ hours in length- Tours travel one way through the middle level of the Caverns, passing under the Natural Entrance and beside the cave stream before emerging into highly decorated rooms. With nearly 700 stair steps, this tour is not recommended for those with walking or health problems. Trip Fees; $10 for adults and $5 for youth up to age 15. If you have a group of 15 or more, a group discount is available. Group fees are $7 for adults and $3 for youth up to age 15. Advance reservations are required for group rates. 36 visit www.kiakima.com HONOR & MERIT TROOP T he Honor Troop and Merit Troop ERIT ROOP awards recognize units that participate fully in the camp program, follow camp rules Complete 7 of the 8 following requirements. and demonstrate the true spirit of Scouting. All units receiving the merit and honor troop awards will be † The unit has 50% of its active membership at camp. recognized at the closing campfire. † Scouts attending camp participate in scheduled M T HONOR TROOP activities (merit badges, free swims, and other activities of the day). Older Scouts should try to take advantage of OVB programs. In addition to completing all 8 requirements in the Merit † Troop section, to be an Honor Troop, a unit must complete 2 of the 3 following requirements. The Senior Patrol leader or designated assistant attends all SPL meetings and the Scoutmaster or assistant attends all leaders’ meetings. † † † The unit has at least one adult that attends the Scoutmasters’ pre-camp planning conference to be held in May. The unit performs a conservation or camp improvement project while at camp. The project must be approved beforehand, and checked upon completion by the Nature Director or Program Director. The unit plans one inter-troop or inter-campsite activity. The activity must foster a sense of Scouting friendship between at least two units. visit www.kiakima.com 37 † The Scouts and leaders attend the evening meals in Class A uniform. † The unit maintains a clean campsite throughout the week. † The unit attends vesper service † The unit has Order of the Arrow members that participate or plan to participate in the Callout ceremony. † The unit participates in at least one flag ceremony or says grace at a meal. 2009 Leader’s Guide to Summer Camp LEADERS tired of just hanging around? T here is still plenty to do at Kia Kima. We promise you won’t be sitting in your campsite, unless of course, that is what you want to do. The following are leader opportunities that we have offered at Kia Kima. Leadership trainings change from week to week based on the availability of instructors. Some of these courses may not be offered your particular week. If you are a district or council level trainer, feel free to talk to the program director and teach a course. TRAINING Climb On Safely Climb on Safely is a climbing orientation course for all leaders. This course will not certify a leader to operate a climbing program but will give them hands on knowledge on how to assist a certified Climbing Instructor. Safe Swim Defense & Safety Afloat These programs are sponsored by the aquatics area, and provide valuable information concerning the BSA’s policies for aquatic activities on the unit level, such as a troop swim 2009 Leader’s Guide to Summer Camp 38 visit www.kiakima.com First Aid Youth Protection CPR This training is required for all leaders that take All BSA Lifeguard candidates will have the opportu- kids on trips in the BSA. This is a very important nity to complete their CPR requirement while at camp. session to attend as it states many of the BSA’s A six-hour course will be offered to these candidates. Policies on youth and adult interaction. Adult leaders who choose to go through the training may fill the extra spaces in the session. Climbing Instructor Certification This training will include “Climb on Safely” training. This will certify leaders as climbing instructors. Space is limited. This is a week long course. Space is limited. Fire By Friction Training The ability to create fire without the use of matches has long been a skill at Boy Scout Camp events. In this session, leaders will be able to learn the fine art of creating fire. Our skilled instructors will teach friction methods such as, the bow drill, hand drill, and the fire saw. Demonstrations will also take place on how to build fire with flint and steel, battery and steel wool, wire coat hangers, and the fire piston. This is a wonderful opportunity for leaders to learn a skill that can be passed along to their Scouts. ADVANCEMENT Often, adults in camp bring with them special knowledge or skills that would be beneficial to various merit badge sessions. If any adult would like to assist with a merit badge—or offer one not on the scheduleplease see the Program Director at the Sunday Leaders’ Meeting. Also, adults are needed to help with transportation for the field trips, and the Ozark Adventure Base sessions. visit www.kiakima.com 39 2009 Leader’s Guide to Summer Camp ! Scout Leaders that possess trade skills should contact us prior to arrival to find out what projects are available. AWARDS & RECOGNITION SCOUTMASTER MERIT BADGE The Kia Kima Scoutmaster Achievement Award, a.k.a. Scoutmaster Merit Badge, recognizes the tremendous contribution adult leaders make to the camp and the Scouts in attendance. To qualify for the award, an adult leader must complete six of the ten requirements during the week, or complete one of the weeklong options. Applications for the award should be submitted by Friday afternoon. SERVICE If you are a carpenter, plumber, electrician, or just a general handyman, your skills are always needed at camp. The Camp Ranger will be glad to suggest a list of projects to any interested leader. Bring your tools and feel at home. 2009 Leader’s Guide to Summer Camp SCOUTMASTER MERIT BADGE Option One Complete six of these ten requirements: † † Volunteer for at least two hours in the Trading Post Help supervise the clean-up of the Commissary or Dining Hall for three meals. Serve as an assistant cook for three meals Row for the Mile Swim Volunteer in the Trailblazers area for one day Serve as an assistant Ranger for one full day Drive a vehicle on a field trip Participant in one of the training programs offered during the week Lifeguard at the Aquatics area for an evening Assist in a program area for one day Other activity approved ahead of time by the Program Director or Camp Director † † † † † † † † † Option Two Complete one of these four requirements: † Serve as an assistant ranger for a part of at least four days Instruct a merit badge for a week Complete the BSA Lifeguard program Serve as the Camp Chaplain for the Wednesday vespers † † † 40 visit www.kiakima.com 9. In at least 100 words, write an essay explaining how we as Scouts carry out our duty to God and Country in our daily lives, and explain how you did your duty to God and Country while at Summer Camp at Kia Kima. SUMMER CAMP GOD AND COUNTRY AWARD The summer camp God and Country Award is given to Scouts who complete the following requirements. A Scout must complete at least five of the following nine requirements. 1. Assist in the raising or lowering of theAmerican Flag at a morning or evening assembly. SCOUT LEADER COOKOFF EXTRAVAGANZA (AKA Iron Scoutmaster Competition) Showcase your cooking skills in our leaders’ cookoff. Whether it is a pot of chilli, cobbler, baked hens,beans, jambalaya or homemade bread, plan to participate in this event. A select few of our lucky or maybe unlucky staff (depending on the meal) will be called upon to judge this event. The winners of this event will receive a special limited edition embroidered Kia Kima apron. This apron is presented at the closing 2. Attend the camp-wide Vespers service on Wednesday night at the chapel. 3. Assist in preparing and leading a troop or inter-troop vesper service while at camp. 4. Lead a grace at an assembly while at camp. 5. With an adult leader, discuss the importance of the twelfth point of the Scout Law – “A Scout is Reverent”. Discuss how it applies to you as a scout here at summer camp, as well as in your daily life. 6. With an adult leader, discuss the importance of “patriotism”.Why is it important for a Scout to “do my duty to God and my country”? 7. Show how to properly display and fold an American Flag. Also, explain the different parts of the flag and what they symbolize. 8. Lead a morning prayer in your campsite, or lead your troop in reciting the Scout Oath, Scout Law, or Pledge of Allegiance while at summer camp. visit www.kiakima.com 41 2009 Leader’s Guide to Summer Camp campfire. KIA KIMA PARTICIPATION AWARD Scouts and adults are encouraged to participate in as many activities at Kia Kima as possible. We have designed a participation pin that will fit directly onto your summer camp patch and note your completion of this award. To earn the award complete the following requirements. Youth Adults Option 1 Do one of the following from list A and four of the following from list B Option 1 Do one of the following from list C and three of the following from list D or participate in Scoutmaster Merit Badge List A Participate in 1. Trailblazer Program 2. Ozark Venture Base Program 3. Add on Program 4. Mile Swim 5. OA Brotherhood Conversion 6. Kayak BSA 7. Canoe Float 8. Masera Outpost 9. God & Country Award List C Participate in 1. Ozarks Venture Base Program 2. Add on Program 3. OA Brotherhood Conversion 4. Canoe Float 5. Masera Outpost 6. Mile Swim 7. Scout Leader Cookoff List D Participate in 1. CPR 2.Climbing Instructor 3. Fire by Friction 4. Safe Swim Defense/Safety Afloat 5. Trk Safely 6. Youth Protection 7. Climb on Safely 8. Inter-troop Activity 9. Blobbing 10. Waterslide 11. Scoutmaster Shoot off List B Participate in 1. Mountain Boarding 2. Inter-troop Activity 3. Free Swim 4. Blobbing 5. Free Boating 7. Water Slide 8. Open Shoot 9. Open Handicraft 10. Open Scout Craft 11. Free Climbing 12 Water Carnival 13. Home-made Boat Race 14. Sports Tournament Option 2 Participate in at least 8 activities from list B 2009 Leader’s Guide to Summer Camp 42 visit www.kiakima.com CAMP CHEROKEE Shaded areas indicate class times. visit www.kiakima.com 43 2009 Leader’s Guide to Summer Camp CAMP OSAGE Shaded areas indicate class times. 2009 Leader’s Guide to Summer Camp 44 visit www.kiakima.com CAMPSITE INSPECTION Unit Number This form will be used for the daily campsite inspection. Council Week of Camp Day of the Week: Monday Tuesday Wednesday Thursday Friday Campsite United States Flag ________/5 pts Is it displayed? Is it displayed properly? Troop Identification ________/5 pts Is the troop flag or other appropriate insignia bearing troop numbers easily seen? Tent Appearance Are tents pitched properly? No tent ropes tied to trees, shelters, or other tents. Are all the tents in the campsite consistent in appearance (either all open or all closed)? ________/10 pts Clean Tents Are the tents neat and clean? Is personal gear stored out of the aisles of the tent and food is not in the tent for animals? Are there any clotheslines in the tents? Clean Campsite Area ________/5 pts ________/15 pts Is the campsite area clean? Is there trash in the campsite? Fireguard Chart ________/5 pts The troop’s fireguard chart must be filled out and displayed on the campsite’s bulletin board. Safety Hazards ________/5 pts No hazardous objects in the area; tools are stored properly when not in use. First Aid Kit ________/5 pts Is the troop first aid kit marked and readily accessible for the Scouts? Vehicles No unauthorized vehicles are allowed in the campsite. All authorized vehicles must display a permit. ________/20 pts Recycling ________/10 pts There must be no aluminum cans in the garbage can. Latrine The latrine must be reasonably clean. Is there adequate paper and soap available? ________/10 pts Shower Area Has the troop cleaned the central shower facility for their assigned day? A rotation schedule is posted on each campsite bulletin board. ________/5 pts Bonus Points Does the troop have a unique gateway or other camp gadgets that would require Scouts to use their Scoutcraft skills? ________/5 pts TOTAL visit www.kiakima.com ________/105 pts 45 2009 Leader’s Guide to Summer Camp 2009 Leader’s Guide to Summer Camp 46 visit www.kiakima.com HOW TO GET TO KIA KIMA visit www.kiakima.com 47 2009 Leader’s Guide to Summer Camp 2009 Leader’s Guide to Summer Camp 48 visit www.kiakima.com  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2009 Title A name given to the resource 2009 Kia Kima Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Jim Charbonnet Leaders Guide https://www.kiakimamuseum.org/files/original/be9ff295baff9a52cf38b0e6f3243436.PDF 6451a482c6d9d39e5c20740bc179979d PDF Text Text �Dear Leaders, Resident Camp for 2009 will be held on May 30th - June 2nd and June 3rd – June 6th. In 2008 we saw a 40% growth in leaders Cub Scout camp and we expect similar growth in 2009. In 2009 we will continue with two separate resident camp sessions for your convenience. You may choose which three day session you would like to attend. This leader’s guide was assembled and organized to help you plan a successful summer camping experience for every boy in your pack. As you can see, there is truly something for everyone, each boy is welcome at Kia Kima, and in face, these boys are why we are here, standing ready to help guile you in your summer camping efforts. We hope each boy in your unit gets every opportunity to attend this year’s camp. I encourage you to get fully involved in this year’s theme: “Kia Kima and the Crystal Crusade”. Many packs will come to camp equipped with props, costumes, table decorations and many more spirit items that reflect this theme. This will only add to the rich experience that will be provided. On behalf of the Chickasaw Council and the entire Kia Kima staff, we look forward to seeing you at camp this summer! In Scouting, Drew Armstrong Director of Support Services �Table of contents Camp Fees & Reservations page 2 Safety & Registration Procedures page 3 Registration Medical forms In case of an emergency Fire safety General Information Correspondence Transportation & parking Check in Trading post Visitors Program Information Daily Schedule Wolf, Bear & Webelos Resident Camp Daily Schedule All the stuff to do while at camp Webelos program activities What To Bring To Camp What to bring Unit equipment Personal equipment Tips What not to bring 3 4 4 5 page 7 8 8 9 12 13 page 16 14 14 15 16 17 page 18 18 18 18 19 19 Twilight and Free Time Activities page 20 Check Out page 21 Coming & going CheckOut CheckOut process at a glance Maps 21 22 22 pages 23 & 24 �2 ! Camp Fees & Registration Campsite requests can be made by filling out the camp application and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. Camp fees The resident camp fee is $120.00. The camp fee includes a camp patch and t-shirt for each Scout. Please note that we Resident Camp Fee Schedule Cub Scouts $120.00 Webelos $120.00 Leaders $ 75.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Packs are required to make a deposit of $25.00 per Scout before March 15th. An additional $50.00 is due before May 15th, and the remaining $45.00 should be paid after arriving at resident camp. can not offer refunds for Scouts who leave camp early. A portion of the fee is due with each step of registration. The first payment is due with the Pack Count Form which allows us to plan for the size of each pack. Packs are required to make a payment of $25.00 per Scout by March 15th. It is possible to add Scouts after this with permission from the Resident Camp Director. This $25.00 payment is nonrefundable, but will be used as payment toward the camp fee. The next payment is due with the second step. An additional $50.00 deposit per Scout is due with Financial Preregistration Form and is due by May 15th. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders’ fees are due by check-in. Please allow plenty of time for mailing or bring them with you in person. The Financial Summary Form will assist you in figuring the amount due. Detailed instructions of the registration process are included in the Registration Packet. The registration packet is seperate from this booklet. �3 Safety & Registration Procedures ! Packs should plan to arrive at Kia Kima for resident camp between 1:00 PM and 3:00 PM on the opening day depending upon your session. Registration Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed. Additional help, along with last minute updates and tips can be found on our website at www.kiakima.com. to the differences between the activity badges offered. 3. Cub Scouts will be assigned walking groups (generally no more than 15 per group) and will participate in a pre-structured program. Operation Hours – After May 25th, the camp will be in operation and staff will be available in the office to answer any of your questions. Please use the number in the table on page below. Confirmation & Changes Resident Camp address When we receive your program registration materials from step 3, we will send you an email that will include a username and password for our online registration system. This system will be used to register your pack’s first and second year Webelos for camp activities. The following steps should be followed: Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 Phone: 870-257-4935 Fax: 870-257-4714 E-mail: director@kiakima.com 1. Webelos will be registered individually but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webelos will be permitted to attend a class without an accompanying adult. 2. Webelos may register for any of theWebelos activities. Leaders should pay special attention Service Center address Chickasaw Council 171 S. Hollywood Memphis, TN 38112 901-327-4193 Fax: 901-327-2010 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �4 Medical Forms All Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. Scouts and leaders must have an annual examination. The examination must be by a physician licensed to practice medicine. Youth participants and adults under the age of 40 should use the Personal Health and Medical Record—Class 3 (no. 34412). These forms are available in your Registration Packet—please make copies for your pack or pick them up at the Dunavant Scout Center. Please use the most current version of each form. Older versions of the medical forms cannot be accepted. Each Scout and leader will have a health recheck after his arrival as part of the check-in procedure. The pack’s medical forms will be kept on file for the week with the camp’s Health Officer. They will be returned to the Cubmaster at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination Please make arrangements for physical examinations before summer camp. Any Scout or leader who does not have a completed health form—including the examination-will be restricted from all camp activities until an examination has been given. There are no provisions for an examination to be given at camp. Also, make sure that each health form has been signed by all parties in the appropriate places. Please keep a copy of each Scout’s physical for your records. Safety While we want every Scout to have a fun and exciting stay at resident camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and safe experience. In case of accident or emergency health history (Class 1 medical form) is still required. Even if a leader is arriving late in the week all efforts should be made to have that person’s health history with the pack during check-in, so that the health officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to resident camp, and they were not able to give the health forms to the leader before camp, then they will need to give these forms to the Health Officer upon arrival in camp. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Kia Kima has a Health Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. In addition, Kia Kima has a working arrangement with physicians in Hardy for the treatment of more serious cases. If this kind of treatment is required, the Scout’s parents will be notified by telephone, and their wishes concerning treatment will be respected. If such a trip is required, we ask that one of the Scout’s leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. At the health recheck, the camp reserves the right to refuse admittance to any Scout or leader who, in the opinion of the Camp �5 Director and Health Officer, has any Dangerous Wildlife physical or medical problem that could present a hazard to himself or Kia Kima is a Wilderness Setting. While others. If a Scout or leader has any visiting the out-of-doors, it is common to encounspecial medication, it may be kept in ter various forms of wildlife. Dangerous wildlife at the Health Lodge. Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. We Fire Safety will list a few tips to keep you comfortable at camp. Kia Kima has a fire and emergency alarm system. This system will be explained at the leaders’ meeting on the first evening you are in camp, and a test of the system will be conducted early in the week. Some fire fighting equipment (rakes, shovels, fire buckets) is available in each campsite, or from the Quartermaster. If there is an emergency, this equipment will be used by members of the camp staff. This equipment is not to be used by Scouts; Scouts do not fight fires under any circumstances. Under no circumstances shall flames of any kind be used in any tent. If a Scout or leader plans Camp rules & hints to utilize a personal tent for lodging, they should have the tent labeled • No riding in the back of trucks. All Scouts riding in a vehicle should have a seat belt and “NO Flames in Tents.” This can be be fastened in. stenciled on the tent or on a place card in front of the tent. Flashlights • Throwing things at camp, like rocks and sticks, is not permitted, especially around the lake area or battery-powered lanterns-which and along the creek banks in camp. do not pose the threat of fire or asphyxiation-are the only acceptable • Running in camp should be limited to the open fields and play areas. Kia Kima does not have light for use in tents. many flat or level areas on which to run. Roadways and paths are not designed for running. • No open-toed shoes like flip flops or sandals Liquid & LP Fuels except in the shower facility. Liquid-fueled equipment (kerosene, gasoline, white gas, etc.) • Bare feet are limited to three places: behind the fenced-in area at the waterfront, in the is to be used only by adults. Lanterns shower, and in the bed. At all other times, you or stoves may be used at campsites, should have your shoes on. under adult supervision. Empty • The buddy system means two or more Scouts propane cylinders should be taken go everywhere in camp together. Cubs and home with the pack and not placed Webelos should be aware of where their buddy in fireplaces or trashcans, as they is at all times. may explode when heated. 2009 ! If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled “NO Flames in Tents.” This can be stenciled on the tent or on a place card in front of the tent. ! Nof riding in the back of trucks. For insurance reasons, Scouts are not permitted to ride in the beds of pickup trucks. Cub Scout/Webelos Resident Camp Leader’s Guide �6 • • • • • • • Scouts should not be sent to the campsite alone, or on any trip out of a leader’s view without a buddy or a leader. Camp is a big place and Scouts often get turned around while walking a common trail, even if they have traveled that way many times before. Any campfire started in the campsite should be completely extinguished before leaving the site for any reason. Unattended fires in camp can be very dangerous. Try to keep knife use to a minimum. Open knives in crowded areas and walking with an open knife pose great dangers. Individuals who have knives should be considerate of others and use those knives safely. Please do not cut live trees, no matter how big or small they are. Walking sticks are sold in the camp Trading Post, or may be made from limbs or trees that are already dead and down. Please do not disfigure the trees, bushes, or shrubs. If you dig holes for any reason, please fill them up when you are finished. Leaving open holes in activity fields and campsite areas poses a tripping hazard. Please do not hang wet clothes inside your tent. Also, do not attach clotheslines to the tent, as these put stress on the tent and can cause it to fall down. Clotheslines in campsites should be hung with colored or white cord and as high off the ground as possible to avoid Scouts or leaders walking into them. Please remove any clotheslines that you hang up before leaving camp. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �7 ! Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. General Information Leaders in camp All units are required to have at least two adult leaders in camp at all times. Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. This policy is required by the Chickasaw Council. All leaders must be registered members of the BSA, and must meet the qualifications for the leadership position in which they serve. The unit leader must be at least 21 years of age. Any additional leaders must be at least 18 years of age. Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp must meet all of the above requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your pack’s stay at camp. Rotation of leaders can give way to situations that are not conducive to the positive influences of a stay at resident camp. The unit leader and one assistant may attend camp at no charge. Additional “leader-space” is $75.00 for the week. Each leader-space provides meals, tentage, and an official resident camp patch. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying different parts of the week. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one leader-space and pay only $75.00. They will, however, only receive one patch for the one leader-space. Additional patches are available for the purchase from the Trading Post. The general rule is that the unit needs to pay for the maximum number of leaders staying in camp at any one time. If, however, additional leaders will be in camp for only one or two days and do not wish to pay for the entire week, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of leaders to Scouts may be contacted by our Administrative staff to ensure enough tent space for everyone. 2009 ! The unit leader and one assistant may attend camp at no charge. units bringing a minimum of 5 Scouts will receive credit for two free leaders. Cub Scout/Webelos Resident Camp Leader’s Guide �8 Correspondence All resident camp correspondence and registration material should be sent to the Council Office until the middle of May. All correspondence should then be sent directly to camp. The addesses for both locations are listed on page 3. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than two weeks prior to your arrival at camp. Fax and email service is available 24 hours a day for your convenience. Registration Procedures Step 1 Submit the Resident Camp application along with a $50 deposit to secure your campsite at Kia Kima. Please keep in mind that some sites may already be taken. Step 2 By March 15, secure a deposit of $25 per Cub Scout planning to attend summer camp. Payments can be made online (payments cannot come from individual families. Please pay as a group) or at the Scout office. Fill out the corresponding paperwork either online or in the registration packet. Step 3 By May 15th, submit your second individual deposit of $50 per Scout to the Scout office. This can also be paid online. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to take. Cub Scouts will be registered as either Bears or Wolves. Submit your t-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-shirt. Packs that do not submit T-shirt sizes may purchase them in the trading post. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Transportation & parking Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer—whether it is covered or uncovered—is against the policy of the Boy Scouts of America, as well as poor judgment. In addition, units visiting Kia Kima from other councils are responsible for attaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is the area between the main gate and the Administration Building. Vehicles are not to be parked in the campsite during the week. Packs are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. In addition, there are some localized parking areas provided for unit vehicles that may be more convenient for some campsites. These areas are marked on the camp map at the end of this guide. To keep traffic in camp to a minimum, only camp vehicles will be allowed. Pack vehicles will be permitted into camp during check-in and check-out for the purposes of loading and unloading of personal and pack equipment. While driving in camp, please observe the camp speed limit of 7 miles per hour. No vehicles will be allowed to operate in camp or be parked in the campsite after check-in without permission of the Resident Camp Director. �9 Arriving Packs should plan to arrive at Kia Kima between 1:00 p.m. and 3:00 p.m. on your opening session day depending upon your session. No one will be available to handle early arrivals. Check-in The first thing the Cubmaster should do is report to the Administration Building with an assistant, where they will meet the camp administrative staff. At that time, the Cubmaster should have a final count of Scouts and leaders, Scout schedules, and any unpaid fees as determined on the Financial Summary form. The assistant should have the pack’s medical forms and written explanation for any boy who needs special medical treatment. A pack guide will be assigned to assist the unit through the check-in process. The guide and the assistant leader will take the unit to the Training Center for the health recheck. The assistant leader should bring the medical forms and, if swim checks were completed prior to camp, the Swim Check form. Everyone, youth and adult, must have a current health form. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health recheck will be going on at the same time the unit leader is registering in the Administration Building, so all members are encouraged to arrive at camp at the same time. The Cubmaster should account for any Scout or adult who will arrive late. Camp tour The pack guide will take the unit to the campsite. All personal and unit equipment will be unloaded, and vehicles returned to the parking area. The pack guide and the unit leader will take an inventory of all equipment in the campsite. If any equipment is damaged or missing (holes in tents, missing fire buckets, etc.) the pack guide will note it and report it. The pack guide will also report the number of tents in the site to ensure that each person has a place to sleep. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to camp will need to change into swim trunks for the camp tour. Remember that a shirt, and shoes with covered heel and toe, must be worn while in camp. The pack guide will take the pack on a tour of camp, pointing out camp landmarks and the various program areas. There are a couple of required stops, such as the Aquatics area, and the Dining Hall. Even if the pack has completed swim checks prior to camp, they still must visit the Aquatics area for safety procedures. It is also a good idea to stop by the Quartermaster to pick up a fireguard chart and other equipment you may need in your campsite. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout uniform is required for all evening meals and campfires. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �10 Tentage Leaders’ meetings A meeting of key leaders will be held on the opening day after vespers at the Chapel. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Also, an opportunity will be provided to answer questions. In addition, leaders’ meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. The daily newsletter will be distributed at this meeting. Quartermaster In addition to what is in the campsite, the camp provides equipment through the camp Quartermaster. The Quartermaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools and American flags are available for checkout. These items must be returned-clean and in good condition-before the pack checks out. Packs are welcome to bring their own items (as listed above) from home. Generally speaking, all packs will be housed in standard twoperson wall tents. These tents have wooden floors with steel beds and vinyl covered mattresses. If your pack wants to bring its own tentage to camp, this is permitted. Two-deep leadership rules still apply and adults cannot stay in tents with Scouts. The only possible exception is when a parent stays in the tent with their son. If your pack chooses to bring a portion of its own tents, please be sure that you communicate this to the resident Camp Director, as space for these tents can become a consideration. If a Scout or leader plans to utilize their own tents for lodging, they should have the tent labeled “NO Flames In Tents.” This can be stenciled on the tent or on a place card in front of the tent. Uniform The official Cub Scout summer field uniform is recommended for wear by both youth and adults while in camp. This uniform-commonly referred to as Class A uniform-is to be worn to supper each evening and to campwide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting t-shirt and may be worn at all other times during camp. Since the uniform is worn so much, here are a few tips to help it stay fresh longer: • Don’t wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �11 • (if worn) in the same place each time so they won’t get lost. It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all week. Dining Hall With everyone visiting three times a day, the dining hall is the most popular place in camp. Before each meal, packs line up in formation on the parade ground outside of the dining hall. The Officer of the Day, from the staff, will take roll call of the packs, lead grace, and at the morning and evening meals, lead the flag ceremony. Scouts and leaders should wear their complete Scout uniform to supper to retire the colors. After the meal, the Officer of the Day usually has some important announcements for the camp. We ask that all Scouts remain in the dining hall until dismissed by the staff. The waiter system is used in the dining hall for setting the tables and cleaning up after meals. It is important to stop at the dining hall during the camp tour for a demonstration of how the waiter system works. Some people have special dietary needs. We will work the best we can in accommodating these needs with the food that we have available. Dietary supplements should be brought from home for specific dietary requirements. Commissioner Staff After your pack guide finishes helping you check in, you probably won’t see him in your campsite again until you check out. That is okay because we have a staff member with the fulltime job of taking care of your needs during the week. That staff member is your Commissioner. The Commissioner staff will stop by the campsites each day to visit and will make sure you have all the supplies and equipment that you need. If there is something broken or missing in your site, they will work to see that it is fixed or replaced. You can also meet with your Commissioner at the morning leaders’ meeting. In addition, Commissioners are knowledgeable about the program and can answer questions or help you plan pack activities. A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents contain ing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �12 Showers and Facilities Telephone Hot showers are available at the central & east showerhouse. The central showers accomodate adult males, females and youth. In order to adhere to youth protection policies, adults are not allowed to take showers with youth under any circumstances. Dedicated showers for female Scouters are located at the central & east shower facility. Some campsites have built-in cold showers. A telephone is located outside the Administration Building. It is the only telephone available for Scout use. We discourage the continued use of the telephone by Scouts. Not only does it take him away from the camp program, it runs up his parents’ phone bill. Should someone at camp need to be contacted, the telephone number is 870-257-4935. This Trading Post telephone is located in the camp The Trading Post-located in the middle of office and is manned from 9:00 a.m. camp-stocks a variety of items, such as camp until 5:00 p.m., with the exception of memorabilia (patches, mugs, t-shirts, etc.), program lunch. There may be a staff member supplies and concession items. The Trading Post is in the office in the evening or at other open during the day and evening, except at meals times as well. Please note, however, and during campwide activities. It is a popular place that this is the camp’s business phone for Scouts and leaders to get a snack and relax. and parents will not be able to talk Visa and MasterCard are accepted; however, ATM to their children. The staff member and debit cards are not. will take a message and deliver it at the next meal. Emergency messages, of course, will be delivered as soon as possible. Lost & found A central lost and found area is located at the Trading Post. If you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, the Aquatics area has a small lost and found area. At the end of resident camp, all lost and found items will be boxed and stored. After camp closes for the summer, lost and found items will be kept until November 1. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Postal mail Scouts may receive mail at camp. Please send mail addressed as follows: Scout’s Name and Pack Number Address of camp Please be sure to include the Scout’s pack number on all mail; this will make it much easier to route the mail to the proper recipient. Also include a return address on all mail in case a letter arrives at camp after the Scout has left. Mail service is dependable, but it is recommended that mail not be sent to camp later than the day the pack checks into camp. For such a short session as resident camp, it is recommended �13 that parents mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. Any letters or packages that contain currency or valuables should be insured. Electronic mail Scouts may also receive email while at camp. All email will be printed and delivered to the pack mailboxes with regular mail and messages. Email should be addressed as below with the “#” a list of what to bring to camp and helpful hints; after symbol replaced with the actual pack camp, they can see the pictures of their week at camp. number. The Scout’s name should be in the subject line. Our pack email Visitors address is packs@kiakima.com. To: Pack# Subject: Scout’s Name Please do not send forwarded messages, attachments, Internet sites, or multimedia or excessively large email messages. These messages are filtered and will not be delivered. Email is a service provided for parents and friends to send messages to people during their stay at camp. This service is not intended for business use nor is it guaranteed delivery or privacy. The official Internet site for resident camp and for Kia Kima Scout Reservation provides the latest updates about preparing for camp. This is an excellent resource for parents, leaders and Scouts. www.kiakima.com Leaders will find information about summer camp, registration and last-minute updates. It is also a convenient way to submit last-minute schedule changes before coming to camp. Parents will be able to find out how to send mail or email to their son during the week. Scouts can find Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Arriving after activities have started may cause visitors to wander around camp for hours before connecting with their party. Scouts will be involved in sessions until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately 9:30 p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night’s sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the camp-wide speed limit is 7 mph. If desired, visitors may eat in the dining hall. Visitors may purchase tickets for their meal from the Administration Building as they enter camp. The meal price is reasonable and the meals are served on a regular schedule. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. In addition, they should notify their Scout’s Cubmaster, who will make arrangements with the dining hall manager. Visitors at any time should check in at the Administration Building. There are no facilities at Kia Kima to allow visitors to stay overnight. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �14 Program Information Daily Schedule Vespers & chaplain Each day follows the same schedule shown on page 15. The schedule for Saturday’s and Wednesday’s may vary for check-in and check-out. On opening and closing day the evening activity is a campwide campfire in the campfire arena starting at 8:30 p.m. Everyone in camp is expected to attend and wear his or her Scout uniform. There are a variety of activities available to choose from on the remaining evenings. Vespers is a short fellowship service held on the first evening of camp. Vespers is held in the Chapel, located above the campfire arena. Everyone is encouraged to attend. Members of the Commissioner staff will conduct Vespers services, with assistance from visiting clergy. In addition, they can provide assistance with homesick Scouts. Scouts and units may volunteer to assist with Vespers during the week. Scouts who are working on a religious award are especially encouraged to do so. Wolf, Bear & Webelos Please realize that the age and rank of each Scout in your pack needs to be carefully examined before registering for programs. Take a close look at the Program Pre-registration form and be sure to register your Scouts for the correct program for resident camp. In other words, think now as if you are in June, 2009 already. Your current Tiger Cubs will now become Wolves. Wolves become Bears and so forth. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �15 Resident camp daily schedule Campfires Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday night will feature grand opening campfires for each session. It will kick off the week with an exciting beginning. Songs, cheers, stunts, and the chance to meet the whole staff will be just a few of the treats in store. On Monday and Friday night, we will have our closing campfires. Awards and many neat activities are also planned for these campfires. Visitors are encouraged to attend these campfires. All campfires start at 8:30 p.m., and should conclude around 9:15 p.m. Any visitors in camp should plan to depart after the campfire show has ended. Packs that wish to do a skit for this special closing campfire are encouraged to do so. The number of skits will be limited, due to the campfire length, therefore, check with the Program Director when you arrive at camp. Skits or stunts that throw water or that do not follow the good spirit of Scouting will not be used. Packs should practice their skits during their week of camp, so plan early. 6:55 7:00 7:15 7:30 7:45 8:00-8:45 8:45-10:00 10:15-11:30 11:35 11:45 12:00 12:30-1:00 1:00-2:15 2:30-3:45 3:45-5:15 5:15 5:35 5:45 After Supper 10:00 First Call Reveille Waiter’s Call Assembly Breakfast Campsite Cleanup First Session Second Session Waiter’s Call Assembly Lunch Rest Period Third Session Fourth Session Free Activities Waiter’s Call Assembly Supper Evening Activities Tapps Fishing Permits Fishing is a popular activity with many Scouts. Anyone wishing to fish during the week will need to obtain a Fishing Permit. Permits will be issued at the beginning of the week following a fishing orientation and safety session. The fishing program at Kia Kima is strictly a catch-and-release program. These specially designed fishing licenses are not Wildlife fishing licenses and are in no way connected with fishing activities apart from Kia Kima. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �16 All the stuff to do while you’re at camp Wolf program activities Achievements 1h 5a,b,c,d,e 10b 10c Swim as far as you can walk in fifteen steps Tools for fixing and building Take a nature walk in the woods or visit the Scout Museum with your parent Attend a live program with your parent at the campfire Arena Electives 10c Make an article of American Indian clothing 11c Learn the words of three Cub Scout songs at meals or during the campfire program 14b Learn what to do when you meet strange animals 14d Understand what it means for an animal to have rabies 17a Learn to tie an overhand and square knot 17e Tie two cords together with an overhand knot 18f Take part in two summertime pack events (Resident Camp counts as one event) 18g Learn to identify poisonous plants and what to do if you touch them 19d Know the rules of safe fishing 20b Reviewed boating safety rules at the Aquatics Area 20c Reviewed archery safety rules at the Archery Range Cub Scout Conservation Award (found on page 216 of the Wolf Book) Bear program activities Achievements 5d 10a 11b 11e 12 b 12d 20a 22a,b,c,d Visit the Nature Center If you are a Resident Camper with a parent then you achieved this Reviewed boating safety rules at the Aquatics Area Got a physical examination prior to Resident Camp Went on a nature hike while with a family member Attend the outdoor program at the OA Arena Show how to use and take care of tools Tying it all up Electives 2a 2e 5e 5f 9a 19c 19d Learn how to read a thermometer Learn how to identify three types of clouds Reviewed boating safety rules at the Aquatics area If you rowed in a boat with an adult at camp Make an art craft while at camp Rest by floating in the water on your back for at least one minute Tell what the buddy system means and the basic rules of safe swimming and simple rescue 20a Review archery safety rules at the Archery Range World Conservation Award (found on page 256 of the Bear Book) Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �17 Webelos program activities Please select your activities from the list below. First year Webelos may select up to four activities. Second year Webelos will select 3 activities and will be enrolled in Boy Scout 101 as the fourth activity. Aquanaut – Get ready to get wet! Whether jumping into water over your head, learning to float, or getting the chance to cool off on a hot summer day, you’ll love being an Aquanaut. Naturalist – If you like watching wildlife, then Kia Kima is the place for you. You will get the chance to study creatures and plants in the wild and see much of camp at the same time. Readyman- Don’t Panic! This badge will teach you exactly what to do when an emergency arises. Forester- Identifying trees and learning their uses is part of the job of being a forester. Hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Athlete – This activity badge will give Webelos and opportunity for a little homework. Webelos will record their progress on certain exercises for a period of 30 days. Scouts will also learn what it means to be “Physically fit”. Artist – Do you like to make things? Artist activity badge will give you an opportunity to draw and build! You will use your own creative juices to create masterpieces. Outdoorsman- Outdoorsman Activity badge requirements are fun and give Webelos an opportunity to learn about camping and the out-of-doors. Geologist – Rocks and Minerals and how the earth is put together makes this activity badge exciting and challenging. Sportsman- Develop your skills in the sports world. Learn the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Conservation Award – This special award will give Scouts an opportunity to participate in a small environmental service project. They will also learn how to be “conservation minded” in preserving our natural resources. Boy Scout 101 – This session will be taught to all second year Webelos that attend resident camp. During this session, second year Webelos will work on activities that will prepare them for a Boy Scout troop. Activities may include, pitching a backpack tent, primitive fire making, foil pack cooking, simple knots and much more! 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �18 What to bring to camp Personal equipment What to bring Other than some basic items, different people and packs will bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don’t forget your fishing rod and tackle box. Unit equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • • • • • • • • • • Pack flag Den flags Lanterns Extra plastic Water hose Canteen • • • • • • First aid kits Bow saws Rope Brooms Lawn chairs T-shirts Ice chest full of favorite drinks (water is the best) Camp stove and coffee pot Rank book so things can be signed off at camp Complete Scout uniform Cub Scout/Webelos Resident Camp Leader’s Guide 2009 • • • • • • • • • • • • • • • • • • • • • • • Shorts or long pants Underwear Sun glasses Sweater or jacket Extra shoes or boots Sun tan lotion (sunscreen) Poncho or rain gear Notebook/pencil or pen Watch (very important) Wallet (extra spending money) Washcloth and towel Sun tan lotion (sunscreen) Toilet articles (soap, shampoo, toothpaste, etc., no glass bottles) Flashlight with new batteries Sleeping bag or sheets & blankets Alarm clock (optional) Footlocker or suitcase or backpack Bicycle & helmet (optional) Swim trunks Socks Hat, if desired Camera Insect repellent �19 Tips Tip 1--A daypack (book bag) is recommended to help keep things together while hiking around camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trunks off the other dry items in the pack. Tip 2-- Flip flops are good while in the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries are serious at camp due to the high level of walking and can result in a trip home—or worse—to the hospital. Tip 3-- Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4-- With the heat and humidity of June, it would be advisable to have a change of clothing for each day of the week. What not to bring Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, tape players, electronic games and other electronic devises not be brought to camp. Resident camp is an outdoor experience, and these items are not appropriate to that experience. Finally, alcoholic beverages of any kind are strictly prohibited at camp. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �20 Twilight & free time activities Stuff you can do in the (almost) dark There is plenty for packs and individual Scouts to do at resident camp in the hours between Vespers and Taps. Some activities have been scheduled by the resident camp staff, and are open to all Scouts and leaders. Others may be done by the pack as a whole. See your Commissioner for more details. If you want to go beyond the confines of the established camp, several hiking trails are available. Be sure two adult leaders in the pack go with you, using the buddy system. Hike in groups of at least three Scouts and leaders. And if you’d just as soon be all wet, the Aquatics area offers free boating (and an occasional free swim). Check with the Aquatics staff to find out the requirements for taking out a boat, or talk to your Commissioner. Other activities such as BB shoots, climbing, archery, waterslide, Iceberg, games, and crafts may be available as well. Information about special activities will be distributed at leaders’ meeting, or again, ask your Commissioner. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �21 Check out Coming and going The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the week to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Building with our staff, while being accompanied by an adult from the pack to authorize the departure. Troop leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout’s well being and protection, the Cubmaster should contact the Resident Camp Director. Leaders wishing to visit town for supplies should sign out at the Administration Buidling. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �22 Check-out The checkout procedure will begin on Wednesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Activity records and health forms will be given to each unit at the concluding breakfast assembly. After breakfast, the pack will return, with the pack guide, to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The pack guide and Cubmaster will conduct another inventory to make sure that no equipment has been misplaced or damaged during the week. Borrowed equipment will be returned to the Quartermaster, and the pack guide will inspect the site to be certain that it is clean. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp. The check-out process at a glance Paperwork The pack will receive a packet at breakfast containing health forms and program materials. Review this before you leave to make sure that it is all correct, and that it all belongs to your pack. Campsite Return to the campsite with your pack guide. Pack up all your gear and clean up the site one last time. Remember that other units will be using this site in future weeks. Trash Bag up all trash and take it to the dumpster on the way out. Quartermaster Return any borrowed equipment before you leave camp. Administration Building Before leaving camp, stop by the Administration Building to take care of any last-minute paperwork, settle any debts, and take care of any other business. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �23 How to get to Camp Kia Kima 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �24 Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �25 Notes Use this space for all those last-minute reminders you’ll neet to make yourself. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Dear Leaders, Resident Camp for 2009 will be held on May 30th - June 2nd and June 3rd – June 6th. In 2008 we saw a 40% growth in leaders Cub Scout camp and we expect similar growth in 2009. In 2009 we will continue with two separate resident camp sessions for your convenience. You may choose which three day session you would like to attend. This leader’s guide was assembled and organized to help you plan a successful summer camping experience for every boy in your pack. As you can see, there is truly something for everyone, each boy is welcome at Kia Kima, and in face, these boys are why we are here, standing ready to help guile you in your summer camping efforts. We hope each boy in your unit gets every opportunity to attend this year’s camp. I encourage you to get fully involved in this year’s theme: “Kia Kima and the Crystal Crusade”. Many packs will come to camp equipped with props, costumes, table decorations and many more spirit items that reflect this theme. This will only add to the rich experience that will be provided. On behalf of the Chickasaw Council and the entire Kia Kima staff, we look forward to seeing you at camp this summer! In Scouting, Drew Armstrong Director of Support Services Table of contents Camp Fees & Reservations page 2 Safety & Registration Procedures page 3 Registration Medical forms In case of an emergency Fire safety General Information Correspondence Transportation & parking Check in Trading post Visitors Program Information Daily Schedule Wolf, Bear & Webelos Resident Camp Daily Schedule All the stuff to do while at camp Webelos program activities What To Bring To Camp What to bring Unit equipment Personal equipment Tips What not to bring 3 4 4 5 page 7 8 8 9 12 13 page 16 14 14 15 16 17 page 18 18 18 18 19 19 Twilight and Free Time Activities page 20 Check Out page 21 Coming & going CheckOut CheckOut process at a glance Maps 21 22 22 pages 23 & 24 2 ! Camp Fees & Registration Campsite requests can be made by filling out the camp application and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. Camp fees The resident camp fee is $120.00. The camp fee includes a camp patch and t-shirt for each Scout. Please note that we Resident Camp Fee Schedule Cub Scouts $120.00 Webelos $120.00 Leaders $ 75.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Packs are required to make a deposit of $25.00 per Scout before March 15th. An additional $50.00 is due before May 15th, and the remaining $45.00 should be paid after arriving at resident camp. can not offer refunds for Scouts who leave camp early. A portion of the fee is due with each step of registration. The first payment is due with the Pack Count Form which allows us to plan for the size of each pack. Packs are required to make a payment of $25.00 per Scout by March 15th. It is possible to add Scouts after this with permission from the Resident Camp Director. This $25.00 payment is nonrefundable, but will be used as payment toward the camp fee. The next payment is due with the second step. An additional $50.00 deposit per Scout is due with Financial Preregistration Form and is due by May 15th. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders’ fees are due by check-in. Please allow plenty of time for mailing or bring them with you in person. The Financial Summary Form will assist you in figuring the amount due. Detailed instructions of the registration process are included in the Registration Packet. The registration packet is seperate from this booklet. 3 Safety & Registration Procedures ! Packs should plan to arrive at Kia Kima for resident camp between 1:00 PM and 3:00 PM on the opening day depending upon your session. Registration Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed. Additional help, along with last minute updates and tips can be found on our website at www.kiakima.com. to the differences between the activity badges offered. 3. Cub Scouts will be assigned walking groups (generally no more than 15 per group) and will participate in a pre-structured program. Operation Hours – After May 25th, the camp will be in operation and staff will be available in the office to answer any of your questions. Please use the number in the table on page below. Confirmation & Changes Resident Camp address When we receive your program registration materials from step 3, we will send you an email that will include a username and password for our online registration system. This system will be used to register your pack’s first and second year Webelos for camp activities. The following steps should be followed: Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 Phone: 870-257-4935 Fax: 870-257-4714 E-mail: director@kiakima.com 1. Webelos will be registered individually but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webelos will be permitted to attend a class without an accompanying adult. 2. Webelos may register for any of theWebelos activities. Leaders should pay special attention Service Center address Chickasaw Council 171 S. Hollywood Memphis, TN 38112 901-327-4193 Fax: 901-327-2010 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 4 Medical Forms All Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. Scouts and leaders must have an annual examination. The examination must be by a physician licensed to practice medicine. Youth participants and adults under the age of 40 should use the Personal Health and Medical Record—Class 3 (no. 34412). These forms are available in your Registration Packet—please make copies for your pack or pick them up at the Dunavant Scout Center. Please use the most current version of each form. Older versions of the medical forms cannot be accepted. Each Scout and leader will have a health recheck after his arrival as part of the check-in procedure. The pack’s medical forms will be kept on file for the week with the camp’s Health Officer. They will be returned to the Cubmaster at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination Please make arrangements for physical examinations before summer camp. Any Scout or leader who does not have a completed health form—including the examination-will be restricted from all camp activities until an examination has been given. There are no provisions for an examination to be given at camp. Also, make sure that each health form has been signed by all parties in the appropriate places. Please keep a copy of each Scout’s physical for your records. Safety While we want every Scout to have a fun and exciting stay at resident camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and safe experience. In case of accident or emergency health history (Class 1 medical form) is still required. Even if a leader is arriving late in the week all efforts should be made to have that person’s health history with the pack during check-in, so that the health officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to resident camp, and they were not able to give the health forms to the leader before camp, then they will need to give these forms to the Health Officer upon arrival in camp. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Kia Kima has a Health Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. In addition, Kia Kima has a working arrangement with physicians in Hardy for the treatment of more serious cases. If this kind of treatment is required, the Scout’s parents will be notified by telephone, and their wishes concerning treatment will be respected. If such a trip is required, we ask that one of the Scout’s leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. At the health recheck, the camp reserves the right to refuse admittance to any Scout or leader who, in the opinion of the Camp 5 Director and Health Officer, has any Dangerous Wildlife physical or medical problem that could present a hazard to himself or Kia Kima is a Wilderness Setting. While others. If a Scout or leader has any visiting the out-of-doors, it is common to encounspecial medication, it may be kept in ter various forms of wildlife. Dangerous wildlife at the Health Lodge. Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. We Fire Safety will list a few tips to keep you comfortable at camp. Kia Kima has a fire and emergency alarm system. This system will be explained at the leaders’ meeting on the first evening you are in camp, and a test of the system will be conducted early in the week. Some fire fighting equipment (rakes, shovels, fire buckets) is available in each campsite, or from the Quartermaster. If there is an emergency, this equipment will be used by members of the camp staff. This equipment is not to be used by Scouts; Scouts do not fight fires under any circumstances. Under no circumstances shall flames of any kind be used in any tent. If a Scout or leader plans Camp rules & hints to utilize a personal tent for lodging, they should have the tent labeled • No riding in the back of trucks. All Scouts riding in a vehicle should have a seat belt and “NO Flames in Tents.” This can be be fastened in. stenciled on the tent or on a place card in front of the tent. Flashlights • Throwing things at camp, like rocks and sticks, is not permitted, especially around the lake area or battery-powered lanterns-which and along the creek banks in camp. do not pose the threat of fire or asphyxiation-are the only acceptable • Running in camp should be limited to the open fields and play areas. Kia Kima does not have light for use in tents. many flat or level areas on which to run. Roadways and paths are not designed for running. • No open-toed shoes like flip flops or sandals Liquid & LP Fuels except in the shower facility. Liquid-fueled equipment (kerosene, gasoline, white gas, etc.) • Bare feet are limited to three places: behind the fenced-in area at the waterfront, in the is to be used only by adults. Lanterns shower, and in the bed. At all other times, you or stoves may be used at campsites, should have your shoes on. under adult supervision. Empty • The buddy system means two or more Scouts propane cylinders should be taken go everywhere in camp together. Cubs and home with the pack and not placed Webelos should be aware of where their buddy in fireplaces or trashcans, as they is at all times. may explode when heated. 2009 ! If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled “NO Flames in Tents.” This can be stenciled on the tent or on a place card in front of the tent. ! Nof riding in the back of trucks. For insurance reasons, Scouts are not permitted to ride in the beds of pickup trucks. Cub Scout/Webelos Resident Camp Leader’s Guide 6 • • • • • • • Scouts should not be sent to the campsite alone, or on any trip out of a leader’s view without a buddy or a leader. Camp is a big place and Scouts often get turned around while walking a common trail, even if they have traveled that way many times before. Any campfire started in the campsite should be completely extinguished before leaving the site for any reason. Unattended fires in camp can be very dangerous. Try to keep knife use to a minimum. Open knives in crowded areas and walking with an open knife pose great dangers. Individuals who have knives should be considerate of others and use those knives safely. Please do not cut live trees, no matter how big or small they are. Walking sticks are sold in the camp Trading Post, or may be made from limbs or trees that are already dead and down. Please do not disfigure the trees, bushes, or shrubs. If you dig holes for any reason, please fill them up when you are finished. Leaving open holes in activity fields and campsite areas poses a tripping hazard. Please do not hang wet clothes inside your tent. Also, do not attach clotheslines to the tent, as these put stress on the tent and can cause it to fall down. Clotheslines in campsites should be hung with colored or white cord and as high off the ground as possible to avoid Scouts or leaders walking into them. Please remove any clotheslines that you hang up before leaving camp. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 7 ! Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. General Information Leaders in camp All units are required to have at least two adult leaders in camp at all times. Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. This policy is required by the Chickasaw Council. All leaders must be registered members of the BSA, and must meet the qualifications for the leadership position in which they serve. The unit leader must be at least 21 years of age. Any additional leaders must be at least 18 years of age. Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp must meet all of the above requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your pack’s stay at camp. Rotation of leaders can give way to situations that are not conducive to the positive influences of a stay at resident camp. The unit leader and one assistant may attend camp at no charge. Additional “leader-space” is $75.00 for the week. Each leader-space provides meals, tentage, and an official resident camp patch. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying different parts of the week. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one leader-space and pay only $75.00. They will, however, only receive one patch for the one leader-space. Additional patches are available for the purchase from the Trading Post. The general rule is that the unit needs to pay for the maximum number of leaders staying in camp at any one time. If, however, additional leaders will be in camp for only one or two days and do not wish to pay for the entire week, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of leaders to Scouts may be contacted by our Administrative staff to ensure enough tent space for everyone. 2009 ! The unit leader and one assistant may attend camp at no charge. units bringing a minimum of 5 Scouts will receive credit for two free leaders. Cub Scout/Webelos Resident Camp Leader’s Guide 8 Correspondence All resident camp correspondence and registration material should be sent to the Council Office until the middle of May. All correspondence should then be sent directly to camp. The addesses for both locations are listed on page 3. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than two weeks prior to your arrival at camp. Fax and email service is available 24 hours a day for your convenience. Registration Procedures Step 1 Submit the Resident Camp application along with a $50 deposit to secure your campsite at Kia Kima. Please keep in mind that some sites may already be taken. Step 2 By March 15, secure a deposit of $25 per Cub Scout planning to attend summer camp. Payments can be made online (payments cannot come from individual families. Please pay as a group) or at the Scout office. Fill out the corresponding paperwork either online or in the registration packet. Step 3 By May 15th, submit your second individual deposit of $50 per Scout to the Scout office. This can also be paid online. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to take. Cub Scouts will be registered as either Bears or Wolves. Submit your t-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-shirt. Packs that do not submit T-shirt sizes may purchase them in the trading post. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Transportation & parking Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer—whether it is covered or uncovered—is against the policy of the Boy Scouts of America, as well as poor judgment. In addition, units visiting Kia Kima from other councils are responsible for attaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is the area between the main gate and the Administration Building. Vehicles are not to be parked in the campsite during the week. Packs are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. In addition, there are some localized parking areas provided for unit vehicles that may be more convenient for some campsites. These areas are marked on the camp map at the end of this guide. To keep traffic in camp to a minimum, only camp vehicles will be allowed. Pack vehicles will be permitted into camp during check-in and check-out for the purposes of loading and unloading of personal and pack equipment. While driving in camp, please observe the camp speed limit of 7 miles per hour. No vehicles will be allowed to operate in camp or be parked in the campsite after check-in without permission of the Resident Camp Director. 9 Arriving Packs should plan to arrive at Kia Kima between 1:00 p.m. and 3:00 p.m. on your opening session day depending upon your session. No one will be available to handle early arrivals. Check-in The first thing the Cubmaster should do is report to the Administration Building with an assistant, where they will meet the camp administrative staff. At that time, the Cubmaster should have a final count of Scouts and leaders, Scout schedules, and any unpaid fees as determined on the Financial Summary form. The assistant should have the pack’s medical forms and written explanation for any boy who needs special medical treatment. A pack guide will be assigned to assist the unit through the check-in process. The guide and the assistant leader will take the unit to the Training Center for the health recheck. The assistant leader should bring the medical forms and, if swim checks were completed prior to camp, the Swim Check form. Everyone, youth and adult, must have a current health form. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health recheck will be going on at the same time the unit leader is registering in the Administration Building, so all members are encouraged to arrive at camp at the same time. The Cubmaster should account for any Scout or adult who will arrive late. Camp tour The pack guide will take the unit to the campsite. All personal and unit equipment will be unloaded, and vehicles returned to the parking area. The pack guide and the unit leader will take an inventory of all equipment in the campsite. If any equipment is damaged or missing (holes in tents, missing fire buckets, etc.) the pack guide will note it and report it. The pack guide will also report the number of tents in the site to ensure that each person has a place to sleep. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to camp will need to change into swim trunks for the camp tour. Remember that a shirt, and shoes with covered heel and toe, must be worn while in camp. The pack guide will take the pack on a tour of camp, pointing out camp landmarks and the various program areas. There are a couple of required stops, such as the Aquatics area, and the Dining Hall. Even if the pack has completed swim checks prior to camp, they still must visit the Aquatics area for safety procedures. It is also a good idea to stop by the Quartermaster to pick up a fireguard chart and other equipment you may need in your campsite. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout uniform is required for all evening meals and campfires. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 10 Tentage Leaders’ meetings A meeting of key leaders will be held on the opening day after vespers at the Chapel. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Also, an opportunity will be provided to answer questions. In addition, leaders’ meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. The daily newsletter will be distributed at this meeting. Quartermaster In addition to what is in the campsite, the camp provides equipment through the camp Quartermaster. The Quartermaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools and American flags are available for checkout. These items must be returned-clean and in good condition-before the pack checks out. Packs are welcome to bring their own items (as listed above) from home. Generally speaking, all packs will be housed in standard twoperson wall tents. These tents have wooden floors with steel beds and vinyl covered mattresses. If your pack wants to bring its own tentage to camp, this is permitted. Two-deep leadership rules still apply and adults cannot stay in tents with Scouts. The only possible exception is when a parent stays in the tent with their son. If your pack chooses to bring a portion of its own tents, please be sure that you communicate this to the resident Camp Director, as space for these tents can become a consideration. If a Scout or leader plans to utilize their own tents for lodging, they should have the tent labeled “NO Flames In Tents.” This can be stenciled on the tent or on a place card in front of the tent. Uniform The official Cub Scout summer field uniform is recommended for wear by both youth and adults while in camp. This uniform-commonly referred to as Class A uniform-is to be worn to supper each evening and to campwide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting t-shirt and may be worn at all other times during camp. Since the uniform is worn so much, here are a few tips to help it stay fresh longer: • Don’t wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide Cub Scout/Webelos Resident Camp Leader’s Guide 2009 11 • (if worn) in the same place each time so they won’t get lost. It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all week. Dining Hall With everyone visiting three times a day, the dining hall is the most popular place in camp. Before each meal, packs line up in formation on the parade ground outside of the dining hall. The Officer of the Day, from the staff, will take roll call of the packs, lead grace, and at the morning and evening meals, lead the flag ceremony. Scouts and leaders should wear their complete Scout uniform to supper to retire the colors. After the meal, the Officer of the Day usually has some important announcements for the camp. We ask that all Scouts remain in the dining hall until dismissed by the staff. The waiter system is used in the dining hall for setting the tables and cleaning up after meals. It is important to stop at the dining hall during the camp tour for a demonstration of how the waiter system works. Some people have special dietary needs. We will work the best we can in accommodating these needs with the food that we have available. Dietary supplements should be brought from home for specific dietary requirements. Commissioner Staff After your pack guide finishes helping you check in, you probably won’t see him in your campsite again until you check out. That is okay because we have a staff member with the fulltime job of taking care of your needs during the week. That staff member is your Commissioner. The Commissioner staff will stop by the campsites each day to visit and will make sure you have all the supplies and equipment that you need. If there is something broken or missing in your site, they will work to see that it is fixed or replaced. You can also meet with your Commissioner at the morning leaders’ meeting. In addition, Commissioners are knowledgeable about the program and can answer questions or help you plan pack activities. A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents contain ing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 12 Showers and Facilities Telephone Hot showers are available at the central & east showerhouse. The central showers accomodate adult males, females and youth. In order to adhere to youth protection policies, adults are not allowed to take showers with youth under any circumstances. Dedicated showers for female Scouters are located at the central & east shower facility. Some campsites have built-in cold showers. A telephone is located outside the Administration Building. It is the only telephone available for Scout use. We discourage the continued use of the telephone by Scouts. Not only does it take him away from the camp program, it runs up his parents’ phone bill. Should someone at camp need to be contacted, the telephone number is 870-257-4935. This Trading Post telephone is located in the camp The Trading Post-located in the middle of office and is manned from 9:00 a.m. camp-stocks a variety of items, such as camp until 5:00 p.m., with the exception of memorabilia (patches, mugs, t-shirts, etc.), program lunch. There may be a staff member supplies and concession items. The Trading Post is in the office in the evening or at other open during the day and evening, except at meals times as well. Please note, however, and during campwide activities. It is a popular place that this is the camp’s business phone for Scouts and leaders to get a snack and relax. and parents will not be able to talk Visa and MasterCard are accepted; however, ATM to their children. The staff member and debit cards are not. will take a message and deliver it at the next meal. Emergency messages, of course, will be delivered as soon as possible. Lost & found A central lost and found area is located at the Trading Post. If you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, the Aquatics area has a small lost and found area. At the end of resident camp, all lost and found items will be boxed and stored. After camp closes for the summer, lost and found items will be kept until November 1. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Postal mail Scouts may receive mail at camp. Please send mail addressed as follows: Scout’s Name and Pack Number Address of camp Please be sure to include the Scout’s pack number on all mail; this will make it much easier to route the mail to the proper recipient. Also include a return address on all mail in case a letter arrives at camp after the Scout has left. Mail service is dependable, but it is recommended that mail not be sent to camp later than the day the pack checks into camp. For such a short session as resident camp, it is recommended 13 that parents mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. Any letters or packages that contain currency or valuables should be insured. Electronic mail Scouts may also receive email while at camp. All email will be printed and delivered to the pack mailboxes with regular mail and messages. Email should be addressed as below with the “#” a list of what to bring to camp and helpful hints; after symbol replaced with the actual pack camp, they can see the pictures of their week at camp. number. The Scout’s name should be in the subject line. Our pack email Visitors address is packs@kiakima.com. To: Pack# Subject: Scout’s Name Please do not send forwarded messages, attachments, Internet sites, or multimedia or excessively large email messages. These messages are filtered and will not be delivered. Email is a service provided for parents and friends to send messages to people during their stay at camp. This service is not intended for business use nor is it guaranteed delivery or privacy. The official Internet site for resident camp and for Kia Kima Scout Reservation provides the latest updates about preparing for camp. This is an excellent resource for parents, leaders and Scouts. www.kiakima.com Leaders will find information about summer camp, registration and last-minute updates. It is also a convenient way to submit last-minute schedule changes before coming to camp. Parents will be able to find out how to send mail or email to their son during the week. Scouts can find Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Arriving after activities have started may cause visitors to wander around camp for hours before connecting with their party. Scouts will be involved in sessions until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately 9:30 p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night’s sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the camp-wide speed limit is 7 mph. If desired, visitors may eat in the dining hall. Visitors may purchase tickets for their meal from the Administration Building as they enter camp. The meal price is reasonable and the meals are served on a regular schedule. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. In addition, they should notify their Scout’s Cubmaster, who will make arrangements with the dining hall manager. Visitors at any time should check in at the Administration Building. There are no facilities at Kia Kima to allow visitors to stay overnight. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 14 Program Information Daily Schedule Vespers & chaplain Each day follows the same schedule shown on page 15. The schedule for Saturday’s and Wednesday’s may vary for check-in and check-out. On opening and closing day the evening activity is a campwide campfire in the campfire arena starting at 8:30 p.m. Everyone in camp is expected to attend and wear his or her Scout uniform. There are a variety of activities available to choose from on the remaining evenings. Vespers is a short fellowship service held on the first evening of camp. Vespers is held in the Chapel, located above the campfire arena. Everyone is encouraged to attend. Members of the Commissioner staff will conduct Vespers services, with assistance from visiting clergy. In addition, they can provide assistance with homesick Scouts. Scouts and units may volunteer to assist with Vespers during the week. Scouts who are working on a religious award are especially encouraged to do so. Wolf, Bear & Webelos Please realize that the age and rank of each Scout in your pack needs to be carefully examined before registering for programs. Take a close look at the Program Pre-registration form and be sure to register your Scouts for the correct program for resident camp. In other words, think now as if you are in June, 2009 already. Your current Tiger Cubs will now become Wolves. Wolves become Bears and so forth. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 15 Resident camp daily schedule Campfires Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday night will feature grand opening campfires for each session. It will kick off the week with an exciting beginning. Songs, cheers, stunts, and the chance to meet the whole staff will be just a few of the treats in store. On Monday and Friday night, we will have our closing campfires. Awards and many neat activities are also planned for these campfires. Visitors are encouraged to attend these campfires. All campfires start at 8:30 p.m., and should conclude around 9:15 p.m. Any visitors in camp should plan to depart after the campfire show has ended. Packs that wish to do a skit for this special closing campfire are encouraged to do so. The number of skits will be limited, due to the campfire length, therefore, check with the Program Director when you arrive at camp. Skits or stunts that throw water or that do not follow the good spirit of Scouting will not be used. Packs should practice their skits during their week of camp, so plan early. 6:55 7:00 7:15 7:30 7:45 8:00-8:45 8:45-10:00 10:15-11:30 11:35 11:45 12:00 12:30-1:00 1:00-2:15 2:30-3:45 3:45-5:15 5:15 5:35 5:45 After Supper 10:00 First Call Reveille Waiter’s Call Assembly Breakfast Campsite Cleanup First Session Second Session Waiter’s Call Assembly Lunch Rest Period Third Session Fourth Session Free Activities Waiter’s Call Assembly Supper Evening Activities Tapps Fishing Permits Fishing is a popular activity with many Scouts. Anyone wishing to fish during the week will need to obtain a Fishing Permit. Permits will be issued at the beginning of the week following a fishing orientation and safety session. The fishing program at Kia Kima is strictly a catch-and-release program. These specially designed fishing licenses are not Wildlife fishing licenses and are in no way connected with fishing activities apart from Kia Kima. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 16 All the stuff to do while you’re at camp Wolf program activities Achievements 1h 5a,b,c,d,e 10b 10c Swim as far as you can walk in fifteen steps Tools for fixing and building Take a nature walk in the woods or visit the Scout Museum with your parent Attend a live program with your parent at the campfire Arena Electives 10c Make an article of American Indian clothing 11c Learn the words of three Cub Scout songs at meals or during the campfire program 14b Learn what to do when you meet strange animals 14d Understand what it means for an animal to have rabies 17a Learn to tie an overhand and square knot 17e Tie two cords together with an overhand knot 18f Take part in two summertime pack events (Resident Camp counts as one event) 18g Learn to identify poisonous plants and what to do if you touch them 19d Know the rules of safe fishing 20b Reviewed boating safety rules at the Aquatics Area 20c Reviewed archery safety rules at the Archery Range Cub Scout Conservation Award (found on page 216 of the Wolf Book) Bear program activities Achievements 5d 10a 11b 11e 12 b 12d 20a 22a,b,c,d Visit the Nature Center If you are a Resident Camper with a parent then you achieved this Reviewed boating safety rules at the Aquatics Area Got a physical examination prior to Resident Camp Went on a nature hike while with a family member Attend the outdoor program at the OA Arena Show how to use and take care of tools Tying it all up Electives 2a 2e 5e 5f 9a 19c 19d Learn how to read a thermometer Learn how to identify three types of clouds Reviewed boating safety rules at the Aquatics area If you rowed in a boat with an adult at camp Make an art craft while at camp Rest by floating in the water on your back for at least one minute Tell what the buddy system means and the basic rules of safe swimming and simple rescue 20a Review archery safety rules at the Archery Range World Conservation Award (found on page 256 of the Bear Book) Cub Scout/Webelos Resident Camp Leader’s Guide 2009 17 Webelos program activities Please select your activities from the list below. First year Webelos may select up to four activities. Second year Webelos will select 3 activities and will be enrolled in Boy Scout 101 as the fourth activity. Aquanaut – Get ready to get wet! Whether jumping into water over your head, learning to float, or getting the chance to cool off on a hot summer day, you’ll love being an Aquanaut. Naturalist – If you like watching wildlife, then Kia Kima is the place for you. You will get the chance to study creatures and plants in the wild and see much of camp at the same time. Readyman- Don’t Panic! This badge will teach you exactly what to do when an emergency arises. Forester- Identifying trees and learning their uses is part of the job of being a forester. Hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Athlete – This activity badge will give Webelos and opportunity for a little homework. Webelos will record their progress on certain exercises for a period of 30 days. Scouts will also learn what it means to be “Physically fit”. Artist – Do you like to make things? Artist activity badge will give you an opportunity to draw and build! You will use your own creative juices to create masterpieces. Outdoorsman- Outdoorsman Activity badge requirements are fun and give Webelos an opportunity to learn about camping and the out-of-doors. Geologist – Rocks and Minerals and how the earth is put together makes this activity badge exciting and challenging. Sportsman- Develop your skills in the sports world. Learn the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Conservation Award – This special award will give Scouts an opportunity to participate in a small environmental service project. They will also learn how to be “conservation minded” in preserving our natural resources. Boy Scout 101 – This session will be taught to all second year Webelos that attend resident camp. During this session, second year Webelos will work on activities that will prepare them for a Boy Scout troop. Activities may include, pitching a backpack tent, primitive fire making, foil pack cooking, simple knots and much more! 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 18 What to bring to camp Personal equipment What to bring Other than some basic items, different people and packs will bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don’t forget your fishing rod and tackle box. Unit equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • • • • • • • • • • Pack flag Den flags Lanterns Extra plastic Water hose Canteen • • • • • • First aid kits Bow saws Rope Brooms Lawn chairs T-shirts Ice chest full of favorite drinks (water is the best) Camp stove and coffee pot Rank book so things can be signed off at camp Complete Scout uniform Cub Scout/Webelos Resident Camp Leader’s Guide 2009 • • • • • • • • • • • • • • • • • • • • • • • Shorts or long pants Underwear Sun glasses Sweater or jacket Extra shoes or boots Sun tan lotion (sunscreen) Poncho or rain gear Notebook/pencil or pen Watch (very important) Wallet (extra spending money) Washcloth and towel Sun tan lotion (sunscreen) Toilet articles (soap, shampoo, toothpaste, etc., no glass bottles) Flashlight with new batteries Sleeping bag or sheets & blankets Alarm clock (optional) Footlocker or suitcase or backpack Bicycle & helmet (optional) Swim trunks Socks Hat, if desired Camera Insect repellent 19 Tips Tip 1--A daypack (book bag) is recommended to help keep things together while hiking around camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trunks off the other dry items in the pack. Tip 2-- Flip flops are good while in the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries are serious at camp due to the high level of walking and can result in a trip home—or worse—to the hospital. Tip 3-- Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4-- With the heat and humidity of June, it would be advisable to have a change of clothing for each day of the week. What not to bring Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, tape players, electronic games and other electronic devises not be brought to camp. Resident camp is an outdoor experience, and these items are not appropriate to that experience. Finally, alcoholic beverages of any kind are strictly prohibited at camp. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 20 Twilight & free time activities Stuff you can do in the (almost) dark There is plenty for packs and individual Scouts to do at resident camp in the hours between Vespers and Taps. Some activities have been scheduled by the resident camp staff, and are open to all Scouts and leaders. Others may be done by the pack as a whole. See your Commissioner for more details. If you want to go beyond the confines of the established camp, several hiking trails are available. Be sure two adult leaders in the pack go with you, using the buddy system. Hike in groups of at least three Scouts and leaders. And if you’d just as soon be all wet, the Aquatics area offers free boating (and an occasional free swim). Check with the Aquatics staff to find out the requirements for taking out a boat, or talk to your Commissioner. Other activities such as BB shoots, climbing, archery, waterslide, Iceberg, games, and crafts may be available as well. Information about special activities will be distributed at leaders’ meeting, or again, ask your Commissioner. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 21 Check out Coming and going The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the week to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Building with our staff, while being accompanied by an adult from the pack to authorize the departure. Troop leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout’s well being and protection, the Cubmaster should contact the Resident Camp Director. Leaders wishing to visit town for supplies should sign out at the Administration Buidling. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 22 Check-out The checkout procedure will begin on Wednesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Activity records and health forms will be given to each unit at the concluding breakfast assembly. After breakfast, the pack will return, with the pack guide, to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The pack guide and Cubmaster will conduct another inventory to make sure that no equipment has been misplaced or damaged during the week. Borrowed equipment will be returned to the Quartermaster, and the pack guide will inspect the site to be certain that it is clean. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp. The check-out process at a glance Paperwork The pack will receive a packet at breakfast containing health forms and program materials. Review this before you leave to make sure that it is all correct, and that it all belongs to your pack. Campsite Return to the campsite with your pack guide. Pack up all your gear and clean up the site one last time. Remember that other units will be using this site in future weeks. Trash Bag up all trash and take it to the dumpster on the way out. Quartermaster Return any borrowed equipment before you leave camp. Administration Building Before leaving camp, stop by the Administration Building to take care of any last-minute paperwork, settle any debts, and take care of any other business. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 23 How to get to Camp Kia Kima 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 24 Cub Scout/Webelos Resident Camp Leader’s Guide 2009 25 Notes Use this space for all those last-minute reminders you’ll neet to make yourself. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2009 Title A name given to the resource 2009 Kia Kima Cub Camp Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Jim Charbonnet Cub Scouts Leaders Guide