https://www.kiakimamuseum.org/files/original/0e2754787dcfdefc72a8563fc58a61fa.pdf bc960b1e3803764f1094709767cd8cc5 PDF Text Text C/-/ZC/CASAW COUNCIL PRESENT: MIWUTE5 OF FIWAWCE COMMITTEE OCTOBER 9, 1973 - 5:30 .SCOUT SERVICE CENTER BOY SCOUTS OF A &U£ Quinn JAM Long Vaugkan Vow Andy U/ &itt Cowan Roy K* CkcuJunan TSUUi Oiiinn RE I/I Eft/ OF 7973 FINANCIAL A .£>Lea4uAm /tapo/ii enctcwq Sepiemfae^t 30, 7973 tUai gx'.ue.n ^o a££ and an ei^toMO-te OjJ 7973 income and expew^e6 w)a^ pJieA&nted and Jit> attacked. 2. Tke. aoffmMe.0. and OA&'iwnQWt& wete made, 3. T/ie CQttmi&tfie, -teu^ewed /5-cx ctccottn£& -t/iat wetc AuggeAtzd to be, c£oAftd -at 7973. T/te accoaitti ate ai Canoes 5coat 5&U;ae ^ 947.67 (7739.67) 259.33 /ceA ai /Camp /Cat /Ctma, 242.95 Pkotog/iapky Equsiptient 62,90 ViAbandzd Tsioopt 339. 07 7974 COUNCIL OPERATING BUflGET: T/ie budg&t WOA p^teiented and -teu-ceMJed -tn d&ptli wtth each pafrt o£ tke, btt&ffk.doy)Yi d.c4c.u,64ed. T/te cxmwc-ttee ^ecor/wended -t/ze budget $01 7974 06 $463,246.00 and taoatd be p/iei£jt£ed -to ^/ie execa^tue boaAd ^on. fyppJiavat. A copt/ o^ -tn-u budget -66 attac^kud. THE 7974 SUSTAINING MEMSET^f/IP EA/RQLLMEAfT PRU/E; 7974 AuAtoMiing m&nbeJiAkip PMoltmunt dfitve, WQA dcict^i^ed and a p.6m o^ acXcow t approved 4/iottttwg -die cottncit and du>&tsict ox,$aniza£i.Qn tliat woutd be intttat&d tn the. 74 campaign. A copf/ 0(J t/ie ptot and organization ckait i& attacked, S.M.E. SteeAing Comtiittze. HKW appointed and a JLi&t iA attached. X �CEICKASAW COUWCIL9 B3Y SCOUTS OF AMERICA Statement of Operating Income and Expenses For the nine months ended September 30,1973 _OPERATING.INCOME Contribution Income: United Funds Shelby United Neighbors Community Chest of West Memphis SUSTAINING MEMBERSHIP BUDGETED Year 1973 $172, COO 15,000 $187,000 $142,000 5,OGO $147,000 $15,000 $135,000 OTHER INCOME: nent Income from Unrestricted Endowment and Trust Fund Investments $ 2,000 Income from Restricted Endowment at _Q_ and Trust Fund Investments Net Income-Supplies for Sale 9 Sept. Dnths Local Office Sales $1,805 5,197 Less cost of Sales 1,535 3,751 3,600 Income - Camping —0— Income- Activities 15,000 Income from General Working Fund ivestments -0Other Income-Matching Funds,Natfl Council ]ouncil 11,740 TOTAL OPERATING INCOME ACTUAL 9 Months Month of 9 Months 1/1/73-9/30/73 September 1/1/73-9/30/73 $354,340 Over (Under) Budget $15,000 $142,000 3,000 $145,000 -0$(2,000) $(2S000) $ 93,500 $ 6,031 $107,005 $ 8,505 $ $ $ $ 1,000 -0- 2,400 —Q— 15,000 —0— 9,224 $273,124 -0- 251 -0- 270 -Q- -0-0-0$21,552 1,069 69 -0- -0- 2,446 -013s 114 — 0~ 9,224 46 -0(1,886) -0-0- $277,858 $ 4,734 �CIIICKASAW COUNCIL, BOY SCOUTS C? AMERICA Statement of Operating Income and Expenses For the nine months ended September 30, 1973 Year 1973 Total Operating Income Available for Operating Expenses^brought forward OPERATING EXPENSES Salaries Payroll Taxes Employee Benefits Field Operating Expense;: Telephone & Telegraph Occupancy Expenses Operating Supplies Postage & Shipping Leadership Training & Coiaf. Recognition Awards Professional Fees Charter Fee & Quota Camping Expenses-Loral Council Budgeted Portion Net Expenses - Camping Net Expenses - Activities Net: Expenses - Insurance Other Expenses Property & Equipment Purchases Furniture and Fixture Equipment TO EXPENSES $ 9 Months 1/1/73-9/30/73 Month of 9 Months Over Wilder) September 1/1/73-9/30'7ly Budget 354,340 $273,124 $21,152 $277s>oO $ 235,428 11/777 19,234 30,000 $178,665 9,400 14,418 223800 2,025 $19,551 992 1S509 $173,021 9,717 14,390 28,932 $( 52644) 317 ( 28) 2 "*0i *-. 'j ~J ^ 3 ,=00 11,500 6,000 3,OCO 1,983 1,200 4,325 13,607 -0- —0— 4,016 1,700 750 — Q- $354,720 Excess of Operating Expenses over Incon.1 for September :asc; of Operating Iiicj-^e over Expenses tar 9 months 2,650 8,500 4,450 3 3 COO 1,400 1,200 2,213 11,000 — 0- n n i -i *. , oil 302 609 2,288 634 261 OQ yy 9»04Q 4,^9 4,3t>2 1,385 200 2,375 ~o~ 3,006 1,250 -0-0- 1,520 -0~0-0222 -0-0- $265,977 $30,998 —0— 6,132 2,460 9 ^Q'\ S 100 12,572 -0-03S54?. 3S396 -0™ ^^0"" $272,749 2SS46 5,109 4,734 "~ 435 348 540 ^ $~ ) 1,302 ( 15) 1,175 { 2,113) 1,572 — J" — Q" 636 2,146 -0—0— $:S772 �COUNCIL S. M. E. STEERING COMMITTEE Ned Bell District Manager of Standard Parts, Inc. Bill Morris President of Selco Incorporated Realty Bill Jennings Vice President, Pldgeon Thomas Iron Cullen Keyhoe President of First National Bank Dan Hallford Vice President, Plough, Inc. Spence Wilson President Kemmons Wilson, Inc. Dr. Kyle Creson Medical doctor Bill Cowan Vice President, Memphis Machinery and Supply Clay Shelton Laws and Shelton Brokers Bill Quinn Executive Vice Pres., General Pipe & Supply Dr, Doug Hawkes Neurological Surgery Allen Morgan Retired Chairman of the Board, 1st Natl. Bk. Henry Loeb Former Mayor Max Notowltz Sales representative for Equitable Insurance Jim Long Administrative Assistant to Shelby Ct. Sheriff Vaughan Dow Sales representative for Equitable Ins. Paul Borda Retired Plant Manager, Firestone Jim Long Administrative Assistant to Sheriff Dept. �« PLAN OF OPERATION 1974 SUSTAINING MEMBERSHIP ENROLLMENT PURPOSE: To provide the necessary funds for the Chickasaw Council's operating budget not provided by Shelby United Neighbors and the West Memphis Community Chest. To build an organization that will perpetuate future Sustaining Membership enrollment leadership by providing continuity from this year to the next year. CAMPAIGN GOAL: The 1974 Goals for each division are as follows; Council Level Benefactor Sponsor Guardian Patron Leadership Specials Women's Division $25,000 30,000 35,000 11,000 5,000 6,000 8,000 $120,000 DISTRICT LEVEL Northeast Southeast Northwest Southwest Crittenden North Central South Central Eastern Exploring $20,000 38,000 10,000 28,000 7,000 6,000 8,000 41,000 12,000 $170,000 TIME TABLE: October October October November November November November 12 19 26 2 9 15 30 December January January January January -January January 7 1-31 1-31 18-31 18-31 18-31 13-31 Council Steering committee appointed Council Sustaining Membership chairman recruited District Coordinator recruited Service area chairmen recruited District Sustaining Membership chairmen recruited Council G.M.E. Steering Committee meeting District Coordinator conducts information meeting for all district S.M.E. Chairmen District S.M.E. information meeting Council Benefactor Kickoff Council Sponsor Kickoff Council Guardian Kickoff Council Patron Kickoff Women's Division Kickoff Council Leadership Kickoff �• ' TIME TABLE: January 25-31 February February 1-8 February 1-8 February 3-15 February 8-15 March 9 Council Specials Kickoff Council Projects Kickoff District Guardian Kickoff District Patron Kickoff District Leadership Kickoff District Specials Kickoff Neighborhood or Community Kickoff ENROLLMENT DIVISIONS: Council Benefactor A select number of prospects with a potential membership level of $5S000 and over. Sponsor A select number of prospects with a potential membership level of $2,500 and over. Guardian A select number of prospects with a potential membership level of $1,000 and over. Patron A Delect number of prospects with a potential membership level of $500 and over. Leadership A select number of prospects with a potential membership level of $250 and over. Women'^ Division See a select number of prospects for a total of $8,000 or over. Specials A select number of prospects with a potential membership level of $100 and over. Districts The District campaign will be conducted on five levels: Guardian - $1,000 and over; Patron - $500 and over; Leadership - $250 and over; Specials - $100 and over; Neighborhood or community - $25 and over. General_I_nfQj:mat_ion The Sustaining Membership enrollment records and pledge cards are programmed on data processing. All Sustaining Membership workers will be enrolled at each training session and Kickcff. After a man makes a financial investment, he has a greater interest. �COUNCIL 8.M.E. ORGAN!ZATIONAl CHART COUNCIL S.M;E. CHAIRMAN COUNCIL STEERING COMMITTEE SCOUT EXECUTIVE DEVELOPMENT DIRECTOR 1 DISTRICT COORDINATOR BENEFACTOR ENROLLMENT CHAIRMAN $5,000 GOAL SPONSOR ENROLLMENT CHAIRMAN $2.500 GOAL GUARDIAN ENROLLMENT CHAIRMAN Si,000 GOAL PATRON ENROLLMENT CHAIRMAN $500 LEADERSHIP ENROLLMENT CHAIRMAN $250 SPECIALS ENROLLMENT CHAIRMAN $100 GDAL GOAL GOAL WOMEN'S DIVISION \J ECTS �DISTRICT S.M.E. ORGANIZATIONAL CHART . DISTRICT COORDINATOR i | SERVICE AREA 1 COORDINATOR r NORTHEAST DISTRICT S.M.E. CHAIRMAN * I NORTHWEST DISTRICT S.M.E. CHA 1 RMAN , .__. SERVICE AREA I I COORDINATOR J_ i NORTH CENTRAL DISTRICT S.M.E. CHA ! RMAN EASTERN DISTRICT S.M,E. CHA 1 RMAN s i i SOUTHEAST . DISTRICT S.M.E, CHA 1 RMAN . ! PROSPECTS AND , 1 ' 1 SOUTH CENTRAL EXPLORING DISTRICT DISTRICT S.M.E. S.M.E. CHAIRMAN 1 CHAIRMAN 1 SOUTHWEST CR1TTENDEN DiSlRICT DISTRICT S.M.E. S.M.E. CHA.hMAN I ' CHAIRMAN. DISTRICT S.M.E , CHAi RMAN i DISTRICT STEERING COMMITTEE SERVICE AREA M l COORDINATOR DISTRICT EXECUTIVE ! FIELD DIRECTOR AUDIT CHAIRMAN LVALUAI ION CHAIRMAN t i GUARDIAN ENROLLMbN 1 rHA R MAN $1,000 PATRON bNUOLLMhN 1 CHAIRMAN $500 LEADEF^SHIP LNROLL.MENT CH fl IF WAN S2^ 0 SPECIALS ENROLLMENT CHA I RMAN $100 NEIGHBORHOOD or COMMUNITY CHA 1 RMAN $25 PROJECTS ! GOAL GOAL GOAL GOAL GOAL ~" �o --d rri 73 ~\ 3m *—A O 'g rrn >• ^5 2T O rn 73 Co -< m -rt O ~y >• t— a a; -H T3 rn rn i Co /° 'c: o X rn *-? Co m m m o o >—t Co 73 -o ?v) g rn -o ^ o -n >-=£ O o ^c >w «^T Co (—• rn CO v-4 -n rn rn Go o 1— I -1 (—1 o ^ 3^ s >?a ?? Co m i—i -« -1 ?a >• n •«c »—* "d o uo M ~^>. CD tn O ~tJ rn 7$ >~» t-M 2T CJ ^ 5 00 3: t-t Tj •TJ Co ^--i -^ t) r>—\n o r^ o c: ~~\n t— i: o 3X ^j ^3 x; C" X -o ffi -£j Co nn m -^ -<: m -ri rn 1^4 .-sC ni ••— O O -« r— o -c: rn m Tb rn C3 ?i rn > ~\— A rn O -rt i">0 1—4 ~~\o Ji^ -a > *< ?3 O t— t— Co >- r> X3 *~l m rri Co ^H ^•^, m Co O rn Q o o S ;.^» H So ;^ >• rn ?d m Co r^ Co Co 5^ IC3 :O rn '£r is5— -a rn Uo o u-r §.'---1 o rri -M Cl io ^ ni m o c. -ti. •$x Ci Os <-rt vO CN Cs GN �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA PRELIMINARY ESTIMATE OF I91h COUNCIL BUDGET AND INCOME (OCTOBER, 1973) INCOME SOURCE Shelby United Neighbors West Memphis Community Chest Sustaining Membership Matching Funds Sale of Supplies Activities 1973 197it $172,000 $l8I|,000 10,000 12,000 ll[5>,000 2^,000 11,700 8,000 3,000 3,2ij6 13,000 ~ Pledged to date for 1973 sustaining membership Final Total should be Anticipated goal for 197ii sustaining membership 12,OQQ $161,000 $175,000 - $180,000 $290,000 �SJOO",1. aaCHWHSI'I *y :^V *:&?' •'*. • /»•;'•- "t •V.~t" •-; • .:.-'v-«-' �CHICKASAW COUNCIL 80^ SCOUTS OF AMERICA MI MUTES - FINANCE COMMITTEE DECEMBER 28, 1972-4 P. M. SCOUT SERVICE CENTER PRESENT: &UUi QtUnn M&ntty Cox Vaugkan Vow &i££ JewtoujA Jim Long Andy C. T. A£ex<mdet Jonei B. J973 OPERATING BUPGET: Budget ^ie^ue6i6 jj^iom conmttteea o^ t/ie coad£U£ we/ie A.eux.ewed awcf ti^ica^ed. It tnoyed bt/ Andy Wiay and A&condzd by Mantty Cox. tkat tke. ^•ina.nc.e. coinncttee io -die execatcue boa^-d i/ia£ i/ie counoc^ opoAating, budget ,^01 J973 be a ta&UL $354,720. THiA motion u)a4 ca/L^u.ed. A copy o^ -tkc& budget ^4 attacked to tke. SOURCES OF IMCOME: OpetaXcng income ^o^ /973 HAW anticipated a& S.U.N. WEST MEMPHIS COMMUWIT/ CHEST MATCHING FUNPS INTEREST SALES PROFIT S.M.E. ACTIVITIES PROFIT fiottoiM: J972 $160,000 1973 $1687000 9,000 J 5 , 092 2,000 3,400 J 5 000 7 / ' 740 2^000 3,600 121,000 ?2,300 ?322,792 HO, 000 $ 75,000 $355,340 SUSTAINING MEMBERSHIP COLLECTIONS: HJOA a ducai-i'tort about the con&tdeAabte, to&& tn AuAta^ftcwg membe/14/u.p pledge . T/ie £O^A -ut 7972 couCd po&t-ibty be <u /ugfe 04 20l". T/ie p-toceduAeA o< n and bitting we/ie ducuAied. It UKU A.eco»t>iended t/iat t/ie ^nance cowmttee t/ie. AlvUnkage. o£ otkvi connects* and at&o get any AuggeitionA the might have, in tki* �CHICKASAW COUNCIL OPERATING BUDGET BUDGET ITEM APPROVED 1972 BUDGET RECOMMENDED 1973 3UDGET $222,807 $239, 42S PAYROLL TAXES 10,293 11,777 EMPLOYEE BENEFITS 17,368 TRAVEL EXPENSES 29,000 SALARIES TELEPHONE AND TELEGHAPH 2,700 OCCUPANCY EXPENSE 2,793 OPERATING SUPPLIES 12,101 POSTAGE AND SHIPPING 5,500 19,234 30,000 2,700 3,500 / 1,500 6,000 3,000 CONFERENCE EXPENSE 900 RECOGNITION AWARDS 2,010 7,9*3 PROFESSIONAL FEES 1,200 7,200 CHARTER FEE - QUOTA 4,075 4,325 10,765 73,607 INSURANCES 3,631 4,016 OTHER 1,420 7,700 $326,563 $354.720 CAMPING EXPENSES 750 PROPERTY & EQUIPMENT PURCHASES �SCOUTS Of AMERICA CtflCKASAW COUNCIL MINUTES OF FINANCE COMMITTEE MEETING SCOUT SERVICE CENTER APRIL 77, 1972 PRESENT: Quinn Mantzy Cox. Jjm Long &UUL Jewiing* Andtew W/toy Pou£ Rodgew BUt Jonea Ro*A C£oy Snetfcw INVOCATION: The -invocation. WOA given fay Jonea SUSTAINING MEMBERSHIP: Sitd Jewting.4, Co-Chairman otf Sustaining Membe/unip, -tey-tewed p/tog-tom on memfaeAA/i-cp and catted on div>i&Aon cnattmen ^Co tivpofct on p^tog^e^A ^n tk&ui citv-t4-a)n4 . T/ie campaign wo* JLtpotited. to be. going we££ wict/i muc/i «»oA.fe t/et -to be. done ^o A.eacn -the goat. Att dcu^A'Con c/utt^men wc^e cowiended by M^t. Je.nning& &oti tk&ui te.adeA&kip. fkvut. WIOA a£*o a b>tte^ ^epo^tt on #te Scou^mofa-cCe w;/acfi WOA obtained by -C/ie Aceiyt -ietttn conmcttee. REt/IEO/ OF FIRST QUARTER OPERATION: T/ie Marten ^-uianc^ad A^ttcmeni WOA -teutewJed indicating the, council wat> operating budget tact/i no budget adju&tine.nt& INCOME SOURCES FOR 7972: Tne committee Aevtewed t^ie anttcxpated opcAatcng income. -6oifz.ceA I(OA. t/ie yeavi. A -teqaeit (jo^. t/ie SUN cMocation kad been iufmctted -cw ^ate 7977 but no uw-'ife on a by t/ie SUN budget cowntttee ^iad been -tecetved. It wai recommended tnit a ^etteA, queAtotg de^-utcte xn^o-tmatton on a /teutew o<( oat Aeque4t be 4ent to tne cnaitonan ike. SUN budget committee ^.tom OUA councxX p^e^-tdent. wo* Jiepo^tted beoig done wtctft. o^-ccta^ 0]$ t/ie Weit Mempto Commu>tc&/ Cneit but an nad not been pteiented jjo/t an atdocatcon. Tne/ie wa4 4ome duau&6i,on about st&potiting activities ptwfait a& income, on tke, SUN budget -tequeit ^O^DM. It wa4 4ugge^ted that a ^epoAate explanation be iubinctted to SUN to t/ti4 income, and itt> TRUST FUNP: It wa4 announced tnat tne coancc£ t/ut6t ]Jund wouJtd be promoted at t/ie May executive faoa/td meeting. ReApect(Jut€y submitted, Huifeey / Secretary �MINUTES - FINANCE COMMITTEE MEETING FEBRUARY 1, 1972, 4:30 P.M. SCOUT SERVICE CENTER PRESENT: Bill Quinn Manley Cox Jim Long Tony Herring John Pitts Vaughan Dow Bill Morris Bill Jennings Frank Fisher George Phillips Roy Bell, Jr. Jones Huskey Ross McGill INVOCATION: The meeting was opened with prayer by Ross McGill. PURPOSE OF MEETING: Chairman Bill Quinn stated that the finance committee would meet at least once every two months and more frequent when necessary. He said he would poll the committee members for preferred meeting time. Mr. Quinn stated that this meeting would consider the following items as had been announced in the meeting notice: A. B. C. Review of 1971 council financial operation. A study of projections for 1972 income. Review and recommend any needed adjustments to 1972 budget. REVIEW OF 1971 OPERATION: The December financial statement was reviewed and analyzed. This report indicated that operation was almost as projected in September. Income had exceeded expenses by approximately $1,000. 1972 INCOME PROJECTIONS: 1971 income from various sources was reviewed and projections for 1972 income studied. A sheet showing the expected income for the year is attached to the minutes and those present were optimistic about raising these funds for operation. A request had been submitted to SUN in the form as had been requested but no meeting had yet been scheduled with their budget committee. Bill Jennings and Vaughan Dow made a progress report on sustaining membership announci that approximately $27,000 had been pledged to date with the campaign kick-off scheduled fo March 4. Total income projections were well over the approved budget. �1972 OPERATING BUDGET: It was reported that the executive board at its October meeting had approved the 1972 operating budget for the council in the total amount of $321,817. This approval of the board recommended a review by the finance committee early in the year. In reviewing the budget it was determined that an insufficient amount had been allowed for several insurance items. It was also decided that after reviewing the 1971 operation that some items could be adjusted downward. With all adjustments the total budget would still be within the approved $321,817. It was moved by Jim Long and seconded by George Phillips that the finance committee accept this total budget of $321,817 with adjustments in budget items as discussed by the committee. This motion carried and a copy of the adjusted budget is attached to the minutes. COMMENTS FROM PRESIDENT: President Bill Morris complimented the finance committee for the fine work that was being done. He also emphasized the fact that much more money would be needed in the future for the council to make desired progress. Mr. Morris also told about the great need to have work done on the lake and dam at Camp Currier. There needed to be some thought given to the method of funding this project. FIRESIDE CHATS: Ross McGill explained the "Fireside Chat" program being conducted in neighborhoods as a part of sustaining membership and encouraged participation of finance coranittee members. Respectfully submitted, Jones B. Huskey Secretary �POSSIBLE 1972 BUDGET REVISIONS ADDITIONAL ITEMS UNEMPLOYMENT INSURANCE + 2,974. LAW NOT REQUIRES THAT COUNCIL PARTICIPATE 2.1% OF FIRST #4,200. WORKMAN'S COMPENSATION + 500. NOW BUDGETED FOR 4?500 - THIS IS NOT ADEQUATE SINCE WE SPENT A LITTLE OVER $1,000 IN 1971. SHOULD BE INCREASED FROM 4>500 to $1,000. FIRE INSURANCE ON CAilP BUILDINGS + 1,100. AT CURRIER AND KIA KIM NOW BUDGETED FOR i,l,400. RATES ARE UP. WE SPENT &2,500 in 1971. SHOULD BE INCREASE FROM *1,400 to $2,500. POSSIBLE REDUCTIONS PAYROLL TAXES - POSTAGE AND SHIPPING - 1,000. OPERATING SUPPLIES - 1,000. RECOGNITION & AWARDS - 800. EQUIPMENT PURCHASES (PROJECT SELL) - 750. WATER SOFTNER - 500. - 250. (PROJECT SELL) TEMPORARY OFFICE HELP 385. �CHICKASAW COUNCIL OPERATING INCOME 1971 SHELBY UNITED NEIGHBORS $152,752 WEST MEMPHIS COM, CHEST 10,003 SUSTAINING MEMBERSHIP 110,477 INTEREST 2,033 SALE OF SUPPLIES 2,584 MATCHING FUNDS 8,385 NET INCOME - ACTIVITIES & CAMP 16,616 ^302,850 1972 - PROJECTED SHELBY UNITED NEIGHBORS $163,000 WEST MEMPHIS COM. CHEST 12,000 SUSTAINING MEMBERSHIP 128,600 INTEREST 2,000 SALE OF SUPPLIES 2,400 MATCHING FUNDS 15,092 1-323,092 1972 OPERATING BUDGET £321,817 �CHICKASAW COUNCIL OPERATING BUDGET RECOMMENDED 1972 BUDGET BUDGET ITEM APPROVED 1971 BUDGET REVISED 1971 SALARIES 209,319 205,768 216,350 9,202 9,000 10,373 9,993 EMPLOYEE BENEFITS 14,021 L2,100 16,768 16,768 TRAVEL EXPENSES 27,600 31,000 28,000 28,000 TELEPHONE & TELEGRAPH 2,700 2,200 2,700 2,700 OCCUPANCY EXPENSE 2,793 2,793 2,793 2,793 OPERATING SUPPLIES 13,019 12,500 13,101 12,101 POSTAGE & SHIPPING 6,500 5,000 6,500 5,500 CONFERENCE EXPENSE 600 1,500 900 900 RECOGNITION AWARDS 3,065 1,500 2,310 2,010 350 1,350 1,200 1,200 CHARTER FEE - QUOTA 3,575 3,575 4,075 4,075 CAMPING EXPENSES 9,478 9,400 10,165 10,765 INSURANCES 2,357 2,357 3,157 6.631 OTHER 2,270 1,270 1,670 1,420 PROPERTY & EQUIPMENT PURCHASES 2,670 PAYROLL TAXES PROFESSIONAL FEES T O T A L $309,519 ADJUSTED 216,850 750 ^301,313 $321,61? $321,706 �BOY SCOUTS OF AMERICA CHICKASAW COUNCIL MINUTES OF FINANCE COMMITTEE MEETING OCTOBER 11, 1971, 7:30 P.M. SCOUT SERVICE CENTER PRESENT Bill Cowan Hanley Cox Paul Rodgers Alvan Tate George Phillips William Ouinn Andrew Wray Harold Steinkamp Jones B. Huskey Ross McGill REVIEW OF 1971 FINANCIAL STATUS : A review of the anticipated income for 1971 was made by Chairman Bill Cowan, The total amount expected from all sources was $301,958. A detailed sheet is attached to the minutes. Harold Steinkamp expressed his opinion that the amount received from interest should be greater than indicated. It was agreed that the funds received in 1971 from the Gooch estate should be used for camping expenses in order to reduce the amount of Scout Show profits to be applied to the operating b u d g e t . The revised 1971 budget as discussed at the September finance committee meeting was again reviewed. Alvan Tate moved and Harold Steinkamp seconded the motion th£ this revised 1971 operating budget in the total amount of &3fftr?95& be recommended to the board. This motion carried. O « r x 3 l 3 W^_ i 1972 OPERATING BUDGET: Bill Ouinn stated that a salary review committee composed of Bill Ouinn, Mac Hunt, Bob Baker, Roy Bell, Vaughan Dow, Sam Mays and Spence Wilson had carefully reviewed the compensation for all employed personnel and recommended a total salary requirement of $216,850 This does not project any additional personnel, lie explained that the council would have to abide by all requirements of the national price-wage program. Other budget items as compiled from requests from council committees were reviewed by the coranittee. Detailed sheets on all budget items are attached to the minutes. It was moved by Bill Quinn and seconded by Alvan Tate that a 1972 council operating budget in the total amount of $321,817 be recommended to the executive board subject to a review of trie items on employee b e n e f i t s , travel expenses and operating supplies to verif" their accuracy. This motion x-;as carried. SOURCES OF 197JL The following projections For 1974* income were given and discussed: SUN $160,000 llATCIiING FUNDS 15 ,000 SUSTAINING i'LErlBERSHIP 130,000 OTiiEil ( i n t e r e s t , sale 3,200 of supplies) GOOCH FUiTD 5,000 SCOUT SHOW _I $328,200 �Better results than projected would be hoped for in sustaining membership in order to reduce the amount of Scout Show funds used for operation. It was pointed out: that this could be possible through a greater enrollment of guardian members. The record of sustaining membership goals, pledges and collections for several years was reviewed. This pointed out that collections were up considerably in 1971 over 1970. AUDIT PuTORT: Trie audit report from the council auditors was not completely clear and it was recommended that a meeting be set up with the auditors and several members of the finance committee to review the audit report. Respectfully submitted, Jones B. Huske Secretary �CHICKASAW COUNCIL OPERATING BUDGET BTTDGET ITEM APPROVED 1971 BUDGET RECOMMENDED REVISED 1971 RECOMMENDED 1972 budget SALARIES 209,319 205,768 216,850 9,202 9,000 10,378 EMPLOYEE BENEFITS 14,021 12,100 16,768 TRAVEL EXPENSES 27,600 31,000 28, COO TELEPHONE & TELEGRAPH 2,700 2,200 2,700 OCCUPANCY EXPENSE 2,793 2,793 2,793 13,019 12,500 13,101 POSTAGE & SHIPPING 6.500 5,000 6,500 CONFERENCE EXPENSE 600 1,500 900 RECOGNITION AWARDS 3,065 1,500 2,810 350 1,350 1,200 CHARTER FEE - QUOTA 3,375 3,575 4,075 CAKPING EXPENSES 9,473 9,400 10,165 INSURANCES 2,357 2,357 3,157 OTHER 2,270 1,270 1,670 PROPERTY & EQUIPMENT PURCHASES 2,670 - PAYROLL TAXES OPERATING SUPPLIES PROFESSIONAL FEES T O T A L $309,519 $301,313 750 $321,817 �1972 CHICKASAW COUNCIL BUDGET PROPOSAL EMPLOYEE BENEFITS TOTAL SALARIES $163,850 6001 Professional Staff 6002 Office Staff 43,260 6004 Camp Rangers 6005 38,300 6003 Janitor 1,440 $216,850 6011 Payroll taxes 5.2% up to $10,200 Professional Staff 7,621 Office Staff 2,250 Rangers 432 Janitor 75 $10,378 EMPLOYEE BENEFITS 6021 Retirement (council contribution) Professional Staff 8,842 Office Staff 1,416 Rangers 480 6022 Group Life Insurance (council contribution) 1,230 6023 Major Medical Insurance (council contribution) 1,518 6025 Personal Accident Insurance (council contribution) 6024 Long-Term Disability Insurance (council contribution) TOTAL - EMPLOYEE BENEFITS 543.60 2,738.56 $16,768.16 �1972 CHICKASAW COUNCIL BUDGET PROPOSAL ADMINISTRATIVE ITEMS TRAVEL EXPENSES 30,000 6053 Leased Automobile Expenses $27,500 6055 Travel Expenses, Other 2.500 $30,000 TELEPHONE AND TELEGRAPH - 6101 2,700 OCCUPANCY EXPENSES 6202 Building repairs and maintenance 300 6203 Light, Heat, Power and Water 2,260 6204 Fire Insurance 233 2,793 OPERATING SUPPLIES 6301 Office records, forms and supplies 1,500 6302 Paper and Printing Materials 3,000 6308 Maintenance of Office Equipment 300 POSTAGE AND SHIPPING - 6321 6,500 PROFESSIONAL FEES (Auditing) - 6361 1,200 CHARTER FEE AND QUOTA - 6371 4,075 OTHER EXPENSES 6901 Temporary Office Help 500 6906 Insurance - Fidelity $123 Burglary 34 $157 157 6907 Insurance - Comprehensive - General Liability 2,500 6908 Workman's Compensation 500 6916 Other Expenses, Miscellaneous 250 Equipment purchases, Office 750 �\2 COUNCIL BUDGET 6301 Office Records, Forms ar.d Supplies 1,500,00 6302 Paper and Printed Materials 3,000.00 6303 Field Fcrma and Supplies 2,858,10 Organisation & Extension Leadership Training 929.20 681.20 Advancement 551.90 Exploring 695.80 2,858.10 6305 Outside Printing, Artwork, Etc. Sustaining Membership Smoke Signals 3,740.00 1,785.00 630.00 Special Events 300.00 School Might 825.00 Round-up 200.00 3,740.00 6306 Audio Visual Aids 1,003.00 Training Aids 603.00 Roundtable Aids 200.00 Exploring Aids 200.00 1,003.00 6307 Audio Visual Aids - Supplies 600.00 Training 300.00 Public Relations 300.00 600.00 6308 Maintenance of Office Equipment 6309 Maintenance of Audio Visual Equipment 300.00 100.QQ 13,101.10 �CONFERENCE EXPENSES 900.00 6331 Conference expenses - National 500.00 6332 Conference expenses - Regional 200.00 6333 Conference expenses - Local 200.00 900.00 INSURANCES 6906 $3,157.00 Fidelity 123.00 Burglary 34.00 General liability Workman's compensation 2,500.00 500.00 $3,157.00 OTHER $1,670.00 6901 Temporary office help 500,00 6914 Service Club membership dues 720,00 6916 Kick-Off Meeting Expenses 200.00 Miscellaneous 250.00 $1,670.00 PROPERTY AND EQUIPMENT PURCHASES OFFICE EQUIPMENT 750.00 750.00 �1972 CHICKASAW COUNCIL BUDGET PROPOSAL CAMPING COMMITTEE CAMPING EXPENSES 6401 Utilities - Currier 900. Kla Kima 1,100. 6402 Telephone - Currier Kia Kima 190. 520. 6403 Trucking - Gasoline, Oil, Etc 2,000. 710. 500. Currier Kia Kima 170. 330. 6404 Trucking - Vehicle Reparis, Tractors & Trucks 250. 6405 Camp Vehicle Insurance 675. y / 6407 Repair and Maintenance Mowers Canoes, Boats Refregerators Currier Pool Water Systems Showers, Latrines Dining Halls, Kitchens General Building Miscellaneous 3,000. 100. 100. 200. 500. 200. 200. 500. 500. 700. 3,000 6412 Camp Currier - Fire Insurance - Building 600. 6413 Kamp Kia Kima - Fire Insurance - Building 800, 6419 Auto Expenses - Camp Rangers Currier Kia Kima 1,180, 580. 600. 1,180. 6632 Equipment Purchases Water Softner, Kia Kima 500. �1972 COUNCIL BUDGET - RECOGNITION AHMPS 6352 Volunteers 710. Silver Beaver 160. Training Awards 250. Round-up Certificates of Appreciation 200. 100. 710. 6353 Scouts Eagle Recognition Round-ut? 500. 100. 400. TOT, 6354 Sustaining Members 1,300. Guaridan 700. Century Club 400. Other 200. 1,300. 6355 Others 300. Coimaunity Leaders, Press, Etc. 2,810. �CHICKASAW COUNCIL MINUTES OF FINANCE COMMITTEE MEETING BOY SCOUTS OF AMERICA SEPTEMBER 16, 1971 7:30 P.M. SCOUT SERVICE CENTER PRESENT: Bill Cowan Paul Rodgers Andy Wray Vaughan Dow Alvan F. Tate, Jr. Ross McGill Bill Jennings George Phillips Jones Huskey REVEIW OF OPERATING EXPENSES: Expenses to date were reviewed and anticipated expenses on each budget item for the remainder of the year were also reviewed. It was projected that the council should operate on a total amount of $301.313. REVISED 1971 OPERATING BUDGET: After thorough discussion of the expected expenses it was moved by Andy Wray and seconded by Alvan Tate that the 1971 operating budget be revised from $309,519 to $301,313. This motion carried and a copy of the revised budget is attached to the minutes. POSSIBLE ADDITIONAL SAVINGS: It was moved by Alvan Tate and seconded by George Phillips recommend that the executive board give consideration that might occur not be filled as a means of additional savings not effect the council's receiving matching funds from the motion carried. that the finance committee any staff vacancies which provided such action would National Council. This 1971 OPERATING INCOME; All sources of operating income for the year were reviewed by the committee. The total amount considered reasonable to expect was $301,958. This total amount included the 1971 Scout Show profit. A detail of these projected incomes is attached to the minutes. It was moved by Bill Jennings and seconded by Andy Wray that the 1971 Scout Show profit be transfered to capital funds and borrowed for operating if necessary. 1972 OPERATING BUDGET: Chairman Cowan explained that the agenda for the meeting included the formulating of the 1972 council operating budget. He suggested that this was most important business to discuss and perhaps deserved more time for full discussion and more representation of committee members. It was moved by Andy Wray and seconded by Paul Rodgers that the 1972 operating budget be discussed at another finance committee meeting. This motion carried. NEXT COMMITTEE MEETING: The next meeting of the finance committee was announced to be held on October 6 at the Scout Service Center. w pectfully submitted. X/Jones B. Huskey °^ / Secretary r �CHICKASAW COUNCIL OPERATING BUDGET BUDGET ITEM APPROVED 1971 BUDGET RECOMMENDED REVISED 1971 SALARIES 209t319 205,768 9,202 9,000 EMPLOYEE BENEFITS 14,021 12,100 TRAVEL EXPENSES 27,600 jt ,U'Ju TELEPHONE AND TELEGRAPH 2,700 2t2QO OCCUPANCY EXPENSE 2,793 2.793 OPERATING SUPPLIES 13,019 12.500 POSTAGE & SHIPPINT 6.500 5,000 CONFERENCE EXPENSE 600 1.500 RECOGNITION AWARDS 3.065 1.500 350 1,350 CHARTER FEE - QUOTA 3,575 3,575 CAMPING EXPENSES 9,478 9,400 INSURANCES 2,357 2,357 OTHER 2.270 -shrm- PROPERTY AND EQUIPMENT PURCHASES 2,670 - $309,519 - $3Q3»3 PAYROLL TAXES 3 / / 0o& PROFESSIONAL FEES / , 2-7'P TOTAL RECOMMENDED 1972 BUDGET �CHICKASAW COUNCIL, 1971 INCOME PROJECTIONS S.U.N. $153,000 MATCHING FUNDS (NATIONAL COUNCIL) SUSTAINING MEMBERSHIP 8,386 121,602 OTHER Sale of supplies Interest SCOUT SHOW PROFIT 2,000 1,200 2,000 1,200 15,770 $301,958 �CHICKASAW COUNCIL SOV SCOUTS Of AMERICA MINUTES OF FINANCE COMMITTEE MEETING SCOUT SERflCE CENTER FEBRUARY 3, 7977 7:30 P.M. PRESENT: BUZ Cotton Mantzy Cox Vaughn Vow BxXd Jennotg* Pou£ Rodger A£von F. Tote, Jt, Geo/ige Ph-OttpA Ul-ttttom Quoin Andrew? W^at/ Harold Steoifeomp Roy Be££, JA. &c££ Mo.wtu Jone* HIM feet/ ROAA Mc£t££ 7970 OPERATION: The 7970 fcnanciat opeAotum o£ the. counet£ MJO& Aeutewed fay ChoxAmon &ct£ Cowan. A AepoAt o& £ki& ]$<tnanc/ta£. xn^oAmcUxon WIOA paA^ed oat £o conmcttee and copt/ >C4 a^tac/ied -to ^ie m^natei . TkcA nvpont 4ncU.c&t&d a ^6ianeai£ -£OAA ^o* -t^ie. t/eaA due -to a detf-ccx^t brought ^oAtoa'id j$Tom ?969 and due. -to co££ec£ton p^u)6^.cm4 on meinfae/Li/u.p WJOA ^ome dticuAA^on afaottt -t^ie $8tQQQ u)lu.c.k the. execttttue faocwd fiad au£kotiize.d to be. bo^ujwed jj/tom cap^ta£ jjundi ^n PeccmbcA. Tne committee tecomttended be ^.etu^ned -Co -tke cap^tat ^undA account, An amount 01! $7,040 /iad been ac^tuAed jj^om X/ie -6a£e ojj councct owned Poit6 Camp, M^i^x^^'Cpp^. B^td Quoin moved ^ia-t -dw^ monet/ be app-tced to -tne account ti /ie^p oye^come t/ie 7970 defect. Tn>u motion WOA seconded bi( And:/ W/tat/ and SUSTAINING MEMBERSHIP COLLECTIONS: It UIOA pointed out tliat a tota£ ojj $146,000 ICOA pledged ^o-t iuAtamtng mcmbcAi/Up -en /970 tact/i $117, B75 co££ected. Tnl* ^ep^ieiented a co££ectxon ^0^4 Oj5 a£mo4t 201. Met/iodi to -cmp-towe co-C£ectcoai toeAe ducuiAed. It WOA announced that a££ pledges Aece^v^ng -tmwedtate conj5^tmatajn and b^t£xng wnen app^iop/txate. Tftu tuai bcxng done by hand cut the. Sesiucae Center wJMUn 10 day* of, receipt ojj pledge. It WOA atio anwounceo t/iat avtangcmenti /iad been made to -iend b-t^tcngi Jun, advance 0|5 -tne due date 0|5 aj5-teA t£e due date 04 WOA done xn 7970. It wa4 a^o iuggeAted t/tat Apecxat ^.ette^L6 to detcnquenti be 4ent eatLceA xn tne orf t/ie opotton tnat w/io had not pa-td t/iexA 7970 pledge. outAtancttng pa^nentA phoned. Tho^e non payment and -the conmcttee wou£d t/ieAe Afioutd &&M be addLdonat £ot£ow-u.p on t/io^e. Andt/ W/tat/ uo£unteeAed to have at£ tho-ie who had doing the phoning wou£d Xndtcate the Aeaion4 meet the next month to Aeu^ew the It wai a€^o Auggeited that 7971 io-tcc^tatcon caAdA iJoA tho^e who had not pacd thexA 7970 commcfcnent be putted p^x,o/t to the 7 9 7 7 campaign. �1971 SUSTAINING MEMBERSHIP CAMPAIGN: J&nningA, co-chauiman fan the, 1971 Au&taining membeAAkip, repo-tted that organization $OK the, campaign wo6 on 4chcdu£.e and pte.dging urn good -to date. TRUST ROT; Cowan announced -that F^uwfe Fx-iheA wa4 AeAvxjzg OA T.'uut Fund chairman and 4chedu£ed to attend a 4pecta£ tegxx?na£ -ttuAt fjund comrtcttee meeting to obtaoi -cn- Andi/ W/tat/ ^.epo^Ced t/iat t/ie counct£ MJOA netting up a neto accountcng 4t/4t:em 04 fat/ tne natxona^ councx£. It w>a6 expected tfiat tnii new 4t/4£em faeXteA ^n^o^matton ojj tne councx^.'^ ^anc-ca£ po^^tton at a€£ REI/IEW OF INCOME SOURCES FOR ? 9 7 J : T/ie ]$o.t£owtng 4ou^ce4 oj( -income, fan 1971 operating expen^eA S/ie£fat/ United Wecgnbo-w - $153,000 approved beAA/ttp - $/54,000 needed t/iat goat be $190,000 to take, cafie. o$ poA&i,bte. cot£eatton Center 4a£eA pAo^t - $1,500 Income. - $1,000 Matching Fundi - Income t» Auppotit one. pfiofieA&idnat coutd po^A-cb^t/ come nat^onat councx/ du-ung tne //aa*. - apptication fan t/ie6e ^undA nad beeiz made and council -cn^oAmed t^iat ^t M;OA &Vu>t on A.egx^on& ptiiottity ti&t when ?97? OPERATING BUPGET: a ^ev-cew o^ tne /97? budget wkick kad been p/teutouiit/ approved by ine boatd tne committee agreed t/iat t/it4 budget 4nou£d be caA^tced out. #700 could be iaued .01 pfiofieAAional Aataiie.* due, to change, -in p&i&onn&t. It WOA moved fat/ Andy W^ay tnat the. budget be approved x^n the tota£ amount o£ $30&,&19. Tki& motion wa4 seconded by Geo/tge ?hi£tip& and cawiie.d. a ct6scu4.6x.on ojj p/topo^ed batasuj xjic/ieaae* x^t WOA moved by Andy W^ay and seconded by Atvan Tote that p^e.viou&ty recommended -AotaAy xjicAeaAei ^o/i the be gxven >iexVLoactx.ve to January I f / 9 7 / . ThxA motion cavu.e.d. Jone& 8. Huafeey Secretory �February 3, 1971 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA FINANCIAL INFORMATION OPERATING EXPENSES - 1970 Operating Accounts Executive Salaries Office Salaries Retirement and Social Security Utilities, Janitorial Maintenance Office Supplies Maintenance Salaries Field Expenses Public Relations Organization and Extension Year Round Camping Leadership Training Conference National Quota-Charter Fee Advancement Campaign Expenses Audit Insurance Miscellaneous Postage Telephone and Telegraph Exploring Disbursements Budget 1 4 2 , 5 4 8 1 4 4 208 40,424 40^303 15,087 16 078 3,660 3 600 4,221 4^500 7,575 7 535 23,038 23,952 2,397 2,030 889 1 800 9,115 8,500 4,053 3,700 3,025 3 025 550 790 2,297 2,480 350 350 8,470 6,316 72 50 5,478 5,300 2,644 2,600 412 300 Total Operating OPERATING INCOME - 1970 Shelby United Neighbors Sustaining Membership (Received in January 1971) Interest Scout Show-Net Profit Service Center - Sales Profit Sale of Property Borrowed from Capital Funds Total Income ALL EXPENSES FROM GENERAL ACCOUNT 276,305 147,500 111,129 6,746 797 15,027 1,936 7,040 * - 6,000 . 298,175 - Operating Expenses (See above) Kamp Kia Kima - Net Loss Camp Currier - Cub Area and Shelters Kamp Kia Kima - Dishwasher, Lumber, Shelters, Fees to close sale of property Total Expenses DEFICIT IN 1969 CAPITAL FUNDS Restricted: Trust Tribute Camp Emergency $10,000 5,275 5,000 $20,275 Unrestricted $ 2,198 1970 276,305 254 5,069 6,111 287,739 13,056 277,407 �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA 1971 OPERATING BUDGET EMPLOYEE COMPENSATION: Salaries Payroll Taxes Employee Benefits 19,194 4.029 $232,542 Travel Expenses 27,600 Telephone and Telegraph 2,700 Occupancy Expenses 2,793 Operating Supplies 13,019 Postage and Shipping Conference Expenses Recognition Awards Professional Fees 6,500 600 3,065 350 Charter Fee and Quota 3,575 Camping Expenses 9,478 Other Expenses 7.297 $309,519 �EMPLOYEE COMPENSATION SALARIES 6001 6002 Professional Salaries Office Salaries $157,458 42,721 6003 Maintenance and Janitorial Salaries 6004 6005 Camping Salaries - Kamp Kia Kina Camping Salaries - Camp Currier 1,440 3,850 3.850 $209,319 PAYROLL TAXES 6011 Social Security Taxes - Employer's Share 6021 Retirement Plan - Employer's Share 9,202 9.992 19,194 EMPLOYEE BENEFITS 6022 Group Life Insurance - Employer's Share 6023 6024 6025 Major Medical Insurance - Employer's Share Long-Term Disability Income Insurance - Employer's Group Personal Accident Insurance-Employer's Share 1,225 1,050 1,461 293 4,029 TRAVEL EXPENSES 6053 6055 Travel Expenses-Leased Automobile Expenses 25,100 Travel Expenses - Other, Meals, Parking, Hotel,etc. 2,500 $27,600 OCCUPANCY EXPENSES 6202 6203 6204 6205 Building Repairs and Maintenance Light, Heat, Power and Water Fire Insurance - Office Building) Fire Insurance - Office Contents) 300 2,260 233 $2,793 OPERATING SUPPLIES 6301 Office Records, Forms and Supplies 1,595 6302 6303 Paper and Printing Materials Field Forms and Supplies Organization & Extension Forms Leadership Training Forms Advancement Forms Exploring Forms 3,000 3,034 6305 Outside Printing, Artwork, etc. Sustaining Membership Materials Smoke Signals 3,034 3,465 1,510 630 School Night Materials 825 Round-Up Materials 200 Public Relation-Special Event Prom* 300 3,465 £306 Audiovisual Aids Training Aids Roundtable Aids Exploring Aids Finance Visual Aids 925 635 200 15 75 �6307 6308 6309 Audio Visual Aids - Supplies Training Public Relations 600 300 300 600 Maintenance of Office Equipment Maintenance of Audiovisual Equipment CONFERENCE EXPENSES 6331 6332 6333 National) Regional) Local ) 600 RECOGNITION AWARDS 6352 6353 6354 6355 Volunteers Certificates of Appreciation Silver Beaver Awards Corsages - Silver Beaver Training Awards Round-Up Awards 660 50 85 75 250 200 660 Scouts Round-Up Eagle Recognition 500 400 100 Sustaining Members Guardian Patron & Major Century 1,455 875 400 180 1,455 Other Scouting Magazines to Key Citizens Press Recognition Community Leader Recognition 450 $3,065 CAMPING EXPENSES 6401 Utilities - Currier $2,000 Kamp Kia Kiraa 6402 Telephone - Currier KKK 5403 Trucking - Gasoline, Oil, etc. Currier Kamp Kia Kiraa 710 710 6404 3405. 6406 6407 500 170 330 500 Trucking-Vehicle Repairs - KKK-Tractor & Truck Camp Vehicle Insurance Trucking - Other - Mower - Kia Kinia Repairs and Maintenance Kamp Kia Kiiaa -Showers, Latrines 480 Canoes, Boats 50 Refrigerator Mis cellaneous Currier - Pool Water Lines Showers, Latrines Dining Hall Miscellaneous 225 300 400 150 250 400 400 2,655 250 658 125 2,655 �6412 CAMP CURRIER - FIRE INSURANCE - BUILDINGS 600 6413 KAMP KIA KIMA - FIRE INSURANCE BUILDINGS 800 6419 AUTO EXPENSES - CAMP RANGERS Currier KKK 1,180 580 600 1,180 $9,478 OTHER EXPENSES 6901 Temporary Office Help 450 6906 Insurance - Fidelity Burglary 6907 Insurance - Comprehensive - Gen. Liability 6908 Workmen's Compensation 500 6914 Service Club Membership Dues 720 6916 Janitorial Fees - School Night 850 Other Expenses (formally miscellaneous 250 123 34 1,700 6653 Aquatic Purchases - KKK 1,140 6632 Equipment purchases - KKK 1,530 $7,297 �MEETING - CHICKASAW COUNCIL FINANCE COMMITTEE NOVEMBER 6, 1970, 4 P.M. SCOUT SERVICE CENTER PRESENT: William C. Cowan, William K. Jennings, William M. Quinn, Roy Bell, Vaughan Dow, Billy Gamble and Jones Huskey. REVIEW OF SUSTAINING MEMBERSHIP PLEDGE COLLECTIONS: An analysis of 1970 sustaining membership pledge collections had been prepared and was reviewed. This report indicated a considerable amount of overdue pledge payments. There was a total amount of almost $15,000 overdue in the larger pledges ($100 and over). It was pointed out that approximately $42,000 more was needed to meet the 1970 operating budget. $12,000 of this was expected from area campaigns (West Memphis, Marion and Hernando). This left $30,000 to be raised from the $50,000 still due on sustaining membership pledges. PLAN TO IMPROVE PAYMENTS: The committee made the following recommendations as a means of improving collections: A. November statements to be mailed by mid-November. B. December statements to be mailed in November, if at all possible. C. If December statements cannot be mailed as prepared by machine in November, use the following plan: Bill payments due In December by hand in November then make the regular machine billing in December. D. Send a letter to all who are past due, signed by Council President. early as possible and and indicate amount past due. E. Send a special letter to board members who are past due. F. Arrange for phone calls to those past due about one week after receipt of letter. Mail as TRUST FUND: Bill Cowan discussed the importance of the council promoting the trust fund through wills and other means. Respectfully submitted, �SUSTAINING MEMBERSHIP COUECTIOHS NOVEMBER 6, 1970 Total Pledged to Date $138,000 Received To Date 88,000 Still BJue On Pledges 50,000 Need To Meet Budget 4^,000 Overdue Payments on Pledges Of $100 to Over $14,791 Due In November and December On Pledges of $1.00 and Over Expected From Campaigns (West Memphis - Marion - Hernando) COMPARISON WITH LAST YEAR 1969 1970 Total Pledges $119,000 $150,000 $ 77,824 $ 87,938 (includes area campaigns) Received thru October Received November Received December Received January Total 6,851 12,589 3,392 $100,656 7,946 12,000 �CHICKASAW COUNCIL BOY SCOUTS OF AMERICA MINUTES OF FINANCE COMMITTEE SCOUT SERVICE CENTER SEPTEMBER 14, 1970 - 4:30 P. M. PRESENT: William Cowan Joe Wilson Edison Morrison Vaughan Dow Jones Huskey Bill Jennings Paul Rodgers Maynard Thompson Alvan F. Tate, Jr. Billy Gamble George Phillips William Quinn Roy Bell Harold Steinkamp REVIEW FINANCIAL STATEMENT: Chairman Bill Cowan reviewed the August financial statement of the council. REVISION OF 1970 BUDGET: The 1970 operating budget of the council was reviewed item by item. Copy of the recommended budget revisions is attached to the minutes. It was moved by Frank Fisher and seconded by Alvan Tate that the finance committee recoraaend that the executive board revise the 1970 operating budget from $284,626 to $277,407. This motion carried. REVIEW OF 1970 OPERATING INCOME: The anticipated 1970 income was reviewed. $147,500 had been allocated by S.U.N., and $130,000 was expected from sustaining membership. It was pointed out that sustaining membership collections were behind and steps to improve this situation were discussed. A status report was due Indicating all delinquent pledges. This report was to be reviewed and letters sent to all major, members who were behind. 19?1 BUDGET; The 1971 operating budget of the council was discussed in detail. A copy of the detailed budget by committees is attached to the minutes. It was moved by Alvan Tate that the finance conmittee recommend that the executive board adopt an operating budget for 1971 in the total amount of $309,530, subject to review early in the year, and with no salary increases until this review had been made. This motion was seconded by Bill Quinn and carried. PROJECTION OF 1971 INCOME: After some discussion it was agreed that S.U.N. should be asked for $169,500 for 1971 and that $140,000 should be raised through sustaining memberships. WEST MEMPHIS COMMUNITY CHEST: It was explained that a coranunity Chest was being organized in West Memphis with a campaign to be held in the fall of 1970 for 1971 operating funds for member agencies. Chest officials had been notified that Chickasaw Council needed funds in 1970 for the 1970 operation. With this understanding the Chest is planning to have the Boy Scouts participate and get our funds as needed in 1970. No agreement had been signed but conditions looked favorable for participation. Respectfully submitted, Jones B. Huskey Secretary �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA RECOMMENDATIONS FOR OPERATING BUDGET ADJUSTMENTS FOR 1970 EXECUTIVE SALARIES ($147,450) We now have a full staff of 16 men. Atcurrent rate of pay it will take $49,400. Two fees for National Executive Institute at $300 each will require an additional $600. Total additional required for the year is $50,000. Total spent to date is $94,208. Total amount required for the year is $144,208. There is some possibility that we may get some matching funds from National Council. OFFICE SALARIES ($40,303) We now have a staff of 9 ladies in the office. At present rate of pay it will take $13,804 additional for the year. Total spent to date is $26,562. Total required would be $40,366. Recommend budgeted amount remain $40,303. RETIREMENT AND SOCIAL SECURITY ($17,789) Based on expenditures to date and anticipated expenditures for additional 4 months we should be able to adjust total required for the year to $16,078. UTILITIES, JANITORIAL. MAINTENANCE ($3,600) For an average month we spend about $280. This would run the total required to $3,566. Recommend item remain $3,600. OFFICE SUPPLIES ($4,500) We are a little under our budget on this item at this time but fall months usually require heavier expenditures. Recoranend item remain $4,500. MAINTENANCE SALARIES ($7,650) Present rate of pay for 2 camp rangers will require $7,525 for year. FIELD EXPENSE($23.952) We apparently under budgeted on this item. The total amount was for 16 men and we have averaged only 15 men on the staff. Men attending NEI will keep 15 men in the field for the remainder of the year. The cost will probably run about $2,000 per month. Add this to the $15,913 expended to date and we find it will take $23,913. Recoraaend this item remain $23,952. PUBLIC RELATIONS ($2,030) The August financial statement shows an over expenditure on this item. This is due to late receipt of payments for Smoke Signals advertizing. Recommend item to remain $2,030. ORGANIZATION AND EXTENSION ($2,900) We have spent only $672 through August but large portion of budget is for School Night. Special contributions being made should enable us to operate on this budget item for $1,800. YEAR ROUND CAMPING ($9,967) We are well under the budget on this item because certain items were included which could be considered as capital improvements and funds have not been expended for these items even though they are needed. (Dishwasher, new serving counter). If �these capital items could be approved to come from Scout Show profits, we can operate on this budget item for $8,500. LEADERSHIP TRAINING AND CONFERENCE ($2,754) We have over spent on this item. Expenses for a Regional Training Conference for all professional staff members were greater than anticipated and we have had more staff participation in National Conferences than anticipated. Recommend this item be increased to $3,700. NATIONAL QUOTA AND CHARTER FES ($3,275) This is baaed on net operating expenses for the previous year. When the 1970 budget was planned, it was thought that 1969 expenses would be higher than they actually were. The amount required for this item will be $3,025. ADVANCEMENT ($790) Recommend item to remain $790. CAMPAIGN EXPENSES ($2,480) It would appear at this time that we are operating well under the total amount allowed for this item; however, funds required for awards are higher than anticipated and most of these have not been paid for yet. Recommend this item remain $2,480. AUDIT ($350) Recommend item remain $350. INSURANCE ($6,316) Recommend item remain $6,316 MISCELLANEOUS ($250) Since expenses have been so small for first 8 months, recommend this item be reduced to $50.00 POSTAGE ($5,000) We are over spent. Recommend item be increased to $5,300. TELEPHONE ($2,400) We are over spent. Reccomend item be increased to $2,600. EXPLORING ($870) Actually we haven't moved to any great extent in Exploring so we have not spent much of this budget item. Recommend item be reduced to $300. TOTAL ($284.626) Recommend adjusted total of $277,407. �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA OPERATING BUDGET APPROVED 1970 RECOMMENDED ADJUSTED $147,430 $144,208 $157,458 Office Salaries 40,303 40,303 42,721 Retirement and Social Security 17,789 16,078 19,194 Utilities, janitorial maintenance 3,600 3,600 4,000 Office 4,500 4,500 4,800 7,650 7,525 7,700 23,952 23,952 27,600 Public Relations 2,030 2,030 2,450 Organization and Extension 2,900 1,800 3,435 Year Round Camping 9,967 8,500 10,090 Leadership Training Conference 2,754 3,700 2,750 National quota-charter fee 3,275 3,025 3,575 790 790 810 2,480 2,480 3,600 350 350 350 6,316 6,316 Executive Salaries (16 staff members) Supplies Maintenance salaries Field expenses Advancement Campaign expenses Audit Insurance Miscellaneous RECOMMENDED 1971 8,677 250 50 250 Postage 5,000 5,300 6,500 Telephone and Telegraph 2,400 2,600 2,700 870 300 870 $284,626 $277,407 $309,530 Exploring TOTAL OPERATING �A<M6 y �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA RETIREMENT AND SOCIAL SECURITY - 1971 Retirement requirements for all professional staff, office staff and camp rangers who are eligible and enrolled in retirement plan $9,992 Social Security to be paid on total salaries of $176,960 $176,960 X .052 $9,202 For 17th man add $405 TOTAL REQUIRED $19,194 With 17th man 405 $19,599 �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA 1971 PROPOSED BUDGET - ADMINISTRATIVE ITEMS Office supplies $4,800 Postage and shipping -^ ^QQ Telephone 2jy00 Utilities, janitorial and maintenance 4 QOO Audit 3 50 National Quota - Charter fee 3 575 Miscellaneous Insurance 250 (6,402 if group insurance and medical insurance eliminated) y 0,02 INSURANCE ESTIMATE FOR 1971 Camp Currier - buildings and contents 600 Kamp Kia Kima - buildings and contents QOO Service Center - building and contents 233 Bond on employees and officers ^23 Burglary (office) 34 Vehicle liability (council owned vehicles) General coverage liability £58 j Workman's compensation Accident insurance (for employees) 293 Disability insurance (for employees) i 461 Group life insurance \5 Major medical insurance 275 TOTAL $7,902 x «* �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA FIELD EXPENSES 1971 Pays for lease of car, gasoline, car insurance, parking, meals required by meetings. In 1970 this item has required approximately $1,600 per staff member. We do not have all information yet but should probably assume that car lease and insurance will be increased about $10 per month per car. Recommend $1,725 be budgeted for each staff member. Required for 16 men $27,600 Required for 17 men $29,325 �CHICKASAW COUNCIL, EOT SCOUTS OF AMERICA PROPOSED 1971 PUBLIC RELATIONS BUDGET CIVIC CLUB DUES 12 Men at average of $60. $ 720.00 SMOKE SIGNALS Processing cost over amount received from advertising , 630.00 CERTIFICATES OF APPRECIATION To persons and organizations who have aided Scouting throughout the year. 50.00 MISCELLANEOUS SPECIAL AWARDS Annual reports and Scouting magazines to key citizens Boy Scout Week materials - photos, mats, posters, etc. Scout Sunday Program cover samples Press Luncheons ACTIVITY AND SPECIAL EVENT PROMOTION 450.00 300 .*00 FILM Polaroid film and processing of . slides made at council events. 30J.OO J 2,450.00 �CHICKASAW COUNCIL BOY SCOUTS OF AMERICA ORGANIZATION & EXTENSION 1971 -PROPOSED BUDGET 20 Organization & Extension Manuals & 8.00 100 How to Organize a Pack .40 40,00 100 How to Organize a Troop .40 40.00 8,000 Applications to Become a Cub Scout 80.00 7,000 Applications to Become a Boy Scout 70.00 200 4,000 How to Secure a Leader 10.00 Job Description Cards 40.00 Spring Roundup 250.00 Together Plan 100.00 40 The Pack Committee .16 6.40 40 The Troop Committee Guide .28 11.20 60 Coaching a New Cubmaster .13 7.80 60 Coaching a New Scoutmaster .13 7.80 50 The Institutional Representative ,16 8.00 School Night for Scouting Printing Janitorial Fees Applications & Printed Forms Publicity 100 20 $575.00 850.00 150.00 250.00 1825.00 Fall Roundup 800.00 Misc, New Literature & 0 & E Promotion Your Opportunity Pamphlets New Unit Charts 100.00 13,435.00 �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA CAMPING AND ACTIVITIES PROPOSED BUDGET 1971 KAMP KIA KIMA: Tractor and truck repairs Showers and Latrines Repairs to canoes, row boats and paddles Repairs to refrigeration Electricity Telephone Auto Expense for Camp Ranger Mower Repairs Gasoline for tractor and truck Miscellaneous Maintenance Replacements 3 canoes $600.00 3 row boats 540.00 24 wall tents 1,200.00 10 trail chefs 110.00 10 Dutch ovens 70.00 10 Lanterns 50.00 Dishware 100.00 $250.00 480.00 50.00 225.00 1,100.00 520.00 600.00 125.00 330.00 300.00 2,670.00 $6,650.00 $2,670.00 CAMP CURRIER: Swimming pool Maintenance to water lines Shower repairs and latrine repairs Electricity Telephone Gasoline for tractor Auto expense for camp ranger Miscellaneous maintenance Dining hall general repairs - replace gutters GRAND TOTAL 400.00 150.00 250.00 900.00 190.00 170.00 580.00 400.00 400.00 $3,440.00 $10,090.00 �CHICKASAW COUNCIL BOY SCOUTS OF AMERICA LEADERSHIP TRAINING COMMITTEE 1971 PROPOSED BUDGET LITERATURE AND PUBLICATIONS 30 30 10 30 30 Cub Leaders Training Manuals Boy Scout Leaders Training Manuals Sets Pow Wow Manuals Showando Pamphlets Jr. Leaders Scoutcraft Instructions Program Notebook - Unit Leaders, Commissioners, extras for training purposes Unit Program Planning Charts 48 Roundtable Helps 1000 2500 30 12 5 $1.40 .76 2.00 .40 ,32 $ 42,00 22.80 20.00 12.00 9.60 150.00 24.50 40,00 Progress Cards Training Certificates Sets of Commissioner Pamphlets Sets Instructor Guides Commissioner Flip Charts Service Manuals - Arrowhead Honor Project Books,etc. New Literature - blanket orders Miscellaneous Literature TOTAL 30,00 50.00 90,00 19.00 12,50 15.00 110.00 20,00 $ 668.20 VISUAL AIDS 5 Pack Leaders Training Aids 2,20 3 Den Leaders Training Aids 4.40 5 Cub Scout Leaders Training Aids 2.80 5 Scout Leaders Training Aids 5,56 Package Plan and filmstrip replacement 1 Presentation Kit 1 DuKane Projector 3 Screens 12 Flip Charts 3 Chalk Boards 3 Easels 11.00 13.20 14,00 27.80 125.00 38.42 195.50 125.85 21.60 27.00 35.85 I 635.22 REPAIRS AND MAINTENANCE Film, projectors, record players 100,00 Professional Training, Conferences 600,00 100 Training Award Certificates, etc. Public Relations film, etc. Roundtable materials and miscellaneous training aids 250.00 300,00 200.00 TOTAL $1,450.00 GRAND TOTAL $2,753.42 �CHICKASAW COUNCIL BOY SCOUTS OF AMERICA ADVANCEMENT COMMITTEE 1971 PROPOSED BUDGET 10 Silver Beaver f 8.50 $ 85,00 7.50 75.00 3,500 Scout advancement cards ,02 75.00 10,000 Merit Badge Certificates .02 200.00 .02 4.00 .02 20.00 .32 12.80 .0075 90.00 .02 60.00 25 Boy Scout Requirements .28 5.00 50 Work Sheet Merit Badge Lists .05 2.50 ,28 28.00 .16 14.40 10 Corsages for recipients wives 200 Advancement job description cards 1,000 Merit Badge Counselor job description cards 40 Advancement Manuals 12,000 Merit Badge Applications 3,000 Cub Advancement cards 100 Guide to Merit Badge Counseling 90 Advancement in the Troop Eagle Recognition Miscellaneous and new Literature 100.00 40.00 $ 811.70 �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA SUSTAINING MEMBERSHIP CAMPAIGN EXPENSES - 1971 PRINTING $ 1,510.00 IBM prospect cards 200.00 Bnroller kits and envelopes 225,00 Brochures 500.00 Check-out slips Statements Thank You cards 35.00 515,00 35.00 PROMOTION 1,625.00 Guardian awards 875.00 Patron and major 400.00 Century 180.00 Meeting reminder cards 75.00 Worker lapel tabs 20,00 Filbnstrips 75.00 EXTRA WORK 450.00 IBM key punch operator 3,585.00 �CHICKASAW COUNCIL BOY SCOUTS OF AMERICA EXPLORING COMMITTEE 1971 PROPOSED BUDGET QUANTITY LITERAUTRE AND PUBLICATION COST EA. TOTAL Exploring The Scene .25 12 Council And District Guidebooks .28 3.36 24 Explorer Officers Workbooks 1.00 24,00 24 Explorer Program Planning Conference Guide 1.00 24.00 100 $ 25.00 24 Explorer Members Guidebook .30 7,20 12 How to Organize a Post .50 6.00 Career Survey Cards .02 700.00 Explorer Leader Training Instructors Guidebooks .75 9.00 9 Elected Officers Flip Chart .60 5.40 3 Filmstrips and Records 5.00 15.00 35,000 TRAINING AND VISUAL AIDS 12 Miscellaneous and New Materials 50,00 Total .96 �CHICKASAW COUNCIL BOY SCOUTS OF AMERICA MINUTES OF FINANCE COMMITTEE SCOUT SERVICE CENTER 5 P. M. PRESENT: Bill Cowan Joe Wilson Rochester Neely Vaughan Dow Paul Rodgers Maynard Thompson Alvan Tate George Phillips Jones B. Huskey Bill Quinn Andy Wray Harold Steinkamp Bill Morris REVIEW OF MONTHLY FINANCE STATEMENT: Andy Wray, Council Treasurer, reviewed the monthly finance statement which indicated the council was operating within its approved budget. SALARY ADJUSTMENTS: President Harold Steinkamp stated that the approved 1970 budget made provisions for staff salary adjustments at mid-year. He also stated that the Scout executive had made recommendations which he had reviewed and approved. All the recommendations would keep each budget item within the approved amount. The amount recommended for each person was read to the committee. It was moved by Alvan Tate and seconded by George Phillips that the finance committee approve these recommendations. This motion carried. SUSTAINING MEMBERSHIP; Bill Quinn reported on sustaining membership stating that over $136,000 had been pledged to date. There was still followup work to do and a fall campaign scheduled for Crittenden District. He commended Roy Bell for his leadership in the sustaining membership effort and Bill Morris for his work in getting guardian members. MATCHING FUNDS: President Steinkamp reviewed the situation with matching funds for personnel from the national council. Application had been in for several months and the regional office had indicated a possible early approval for an additional man for the staff. In this plan the council would have to employ an additional staff member. For the first year national council would pay all the expenses for the man's salary and related expenses and support the program in deminishing amounts for several years. The possibility of securing an Exploring Executive through a matching funds program with the national council was discussed and the finance committee was in favor of a request being made. SHELBY UNITED NEIGHBORS: Chairman Bill Cowan reviewed a critical situation which had developed with Shelby United Neighbors. In May, 1969, S.U.N. officials had met with key Scouters of Chickasa Council and indicated their desire that sustaining memberships be limited to $100. Our Scouters would not agree to this so no decision was made. �- 2A successful fall campaign was conducted by S.U.N. with Chickasaw Scouters taking an important part. A representative group of council Scouters met with the S.U.N. budget committee late in the year to present the council's budget needs for 1970. In February, 1970 the council was notified that we should continue to operate on the same allocation as received from S.U.N. in 1969 subject to further review. The council had made numerous efforts to get a definite final commitment on its 1970 allocation to no avail. Finally on June 8 a meeting was arranged with six representatives of the council and four representatives from S.U.N. In this meeting S.U.N. officials stated that our allocation had not been made yet because the sustaining membership situation had not been resolved. Scouting representatives stated that the indecision on the council's allocation had been unfair. It was agreed that there would be an attempt for an early meeting of the S.U.N. Budget Committee to act on the allocation. It was also agreed that the situation would be discussed with the Boy Scout Executive Board. S.U.N. officials were recommending a $100 limitation on sustaining memberships. Information on 1970 pledging which was passed out to the finance committee indicated that such a restriction would have cost the council $40,000. There was a lengthy discussion with following key comments: Alvan Tate - suggested that we request a hearing before the S.U.N. Board or executive committee. Harold Steinkamp - The impression was given by S.U.N. people that Scouting was the only S.U.N. Agency receiving amounts over $100 and this is not a fact. Bill Cowan - There are some restrictions fay the united funds in many cities but the degree of restriction is generally related to the percentage of total support given by the fund. Maynard Thompson - It would be sheer folly to give up the large amounts we are raising. We should accept no restrictions. Bill Morris - Feels that the opinions expressed by S.U.N. representatives in the June 8 meeting were not representative of the entire S.U.N. board. Jones Huskey - Everything that has been done in raising larger amounts through sustaining memberships has been done completely within the policies of S.U.N. It was moved by Bill Quinn that the finance committee recommended that the executive board request a hearing with the S.U.N. executive committee or board for approval of the 1970 allocation for Chickasaw Council or for an appeal in the event an insufficient allocation has been approved prior to the next board meeting. This motion was seconded by Andy Wray and carried. In the event S.U.N. should question any of our procedure related to sustaining memberships, it was the unanimous opinion of committee members that it should simply be stated �- 3- that Chickasaw Council has operated completely within the policies of S.U Respectfully submitted, I it,\sf^'i/i7 Jones B. Huskey Secretary �June, 1970 CHICKASAW COUNCIL, B. S. A. LARGER PLEDGES IN SUSTAINING MEMBERSHIP - 1970 AMOUNT NO. CONTRIBUTORS TOTAL IN CATAGORY $100 185 $18,500 $101~$249 67 10,722 $250-$499 25 7,072 $500-$999 11 5,800 27 29,350 130 52,944 $1000 & Over TOTAL OVER $100 �SUSTAINING MEMBERSHIP JUNE S, 1970 rnuonjUT^ OUWTKLBUTI ONS AMOUNT GOAL NORTHEAST 2,132 522 SOUTHEAST 2,315 1,108 NORTHWEST 1,493 226 4,652.00 7,500.00 SOUTHWEST 2,714 837 15,535.00 18,000.00 NORTH CENTRAL 337 34 —-- *» •> <%329.00 ,> ^^—— -^ 2,000.00 SOUTH CENTRAL 413 118 3,515.00 4,000.00 2,775 1,275 26,134.00 29,000.00 imp)!., 015 5 185.00 13,000.00 305 210 6,765.00 9,000.00 GUARDIAN 37 31 EXECUTIVE BOARD *> 71 13,626 4,509 EASTERN PATRON-MAJORS T O T A L & 12,096.00 *> 13,500.00 ("24,323.00}\0 V\___— ^ (2^02^) (U,5S4.00) ^136,133.00 9,000.00 13,000.00 $140,000.00 �CHICKASAW COUNCIL 80V SCOUTS OF AMERICA MINUTES FINANCE COMMITTEE WOI/EM8ER Hf 1969 ~ 5 P.M. SCOUT SERl/ICE CENTER PRESENT: &UUL Quinn Sam Marks frank fi&her Joe. Wilson Shannon Pitner Harold Steinkamp Herb Schmid Jim Long George Phillip* BUly Gamble. Clyde, Viwn BiU Cowan Roy Bell Ro£p/t Voung Jone& Huskey PROPOSAL FOR PURCHASE OF CAMP PROPERTY: Herb Schmid submitted a proposal £rom the. camping and activities committee that the. council. purchase approximately 170 acne* o£ pnopeJity adjacent to K.amp Kia. Kiwa at a total. co*t o& $8,000. An option to buy thi* pstopeAty had been obtaine.d by the, council, in June,. M/t, Schmid pointe.d out. that the. putickaAe. ptu.ce. wouZd be IZAA than $50.00 peA acre, and that the. piopo-ied tand would be. eAp&ciatty good fan. outpost camping. The, camping conwitte.e. had in&pe,cte.d the. ptwpe.tity and x.e,convnende.d the. council, financial statement, indicated unJieA&iicte.d capital. Se.vviat finance, cotrmitte.e, memfaeAA exp^ei^ed opinion* that thit> puAcha&e. would be. a good investment &OH. the. council.. George PiiMip* exp^ei^ed ki& opinion that this purchase, would too gieatly reduce the. capital £und&. It was e.x.p&aine,d by Haswld L. Steinkamp that capitat iund& had be,e.n fiaisnd in a. capital campaign fan, this puSLpo&e. and that the, council had a commLtme.nt to the. contributors to continue, development o& camp* with available capital. &undt>. It was moved by frank fisher and seconded by Sam Marks that the finance covmitt.ee recommend that the council exercise its option and purchase the property. This motion carried. Re&pect&ully ."—v-^J L Jones B. Hu&key Secretary �BOY SCOUTS OF AMERICA CKICKASAW COUNCIL MINUTES OF FINANCE COMMITTEE MEETING September 18, 1969 Scout Service Center 7:30 P.M. PRESENT: Herb Schmid Rev. Millen Darnell Sam Mays William Cowan Jim Long Joe Wilson Bill Jennings Paul Rodgers Maynard Thompson George Phillips Roy Bell, Jr. Harold Steinkamp Billy Gamble Jones Huskey INVOCATION: The meeting was opened with a prayer by Harold Steinkamp. BUDGET PLANNING FOR 1970: Chairman Bill Cowan explained that the purpose of the meeting was to plan the 1970 Chickasaw Council operating budget. Committee chairman present were called on to submit committee budget requests for 1970. These requests were discussed and altered as the committee felt advisable. It was moved by Paul Rodgers and seconded by Jim Long that the finance conmittee recommend that the executive board approve an operating budget for 1970 in the total amount of $234,626. This motion was carried. A detail of this total budget is attached to the minutes. Respectfully submitted, S /Tones B. I Secretary �, 1969 CHICKASAW COUNCIL, 80V SCOUTS Of AMERICA OPERATING BUPGET OPERATING ACCOUNTS Executive Sa&wxea and Social Szcubity Utttcttea, janitorial maintenance. PISBURSEMENTS JAN-AUG, 1969 78.888 72,525 2,497 7969 APPROI/EP BUPGET RECOMMENPEP BUPGET - $122.93* $147,450 34,305 40,303 76,875 17,789 3 600 " f " "V 3,600 r _|,~ ." IT Orf^tce Supptcei 2,7«0 4^500 4,500 Ma^ttenance aa£a/w.e4 5,737 7,300 7,650 75,577 23,952 23.952 Pafatcc ^te^aXxon^ 878 7,500 2,030 O^gan-tza-tton and e,)ttQ.n&ion 528 j 600 2.900 Vea/t Round camping 6,524 $,807 9 » 967 laade^i^u-p Training Convenience 7,404 2 000 ^*7 National quota-cna&t&i jee 7,500 2,900 3 » 275 887 7,500 79° 7,224 ; t 500 2'480 350 35Q 7,605 5,072 6'316 56 250 25Q Ete£d expen^eA Advancement Campaxgrt expen^e^ Aadct 0 I*WoAance and Tele,gtiaph 7,704 5,000 ^£21 2,300 2»^°° Exploring TOTAL OPERATING 870 $759,006 $246,789 $284.626 �CHICKASAW COUNCIL BOY SCOUTS OF AMERICA MINUTES OF FINANCE COMMITTEE MEETING July 14, 1969 4:30 P.M. SCOUT SERVICE CENTER PRESENT: William Cowan William Allen Thad Shannon Bill Jennings Paul Rodgers Frank Fisher William Quinn Roy Bell, Jr. Max Notowitz Harold Steinkamp Jones B. Huskey William C. Gamble REVIEW OF 1969 BUDGET: The June financial statement, copy of which is attached to the minutes, was reviewed by the committee. BUDGET ADJUSTMENT: Adjustments were reconmended on some budget items as indicated on report attached to the minutes. It was moved by Frank Fisher and seconded by Paul Rodgers that the finance committee reconmend that the executive board reduce the 1969 operating budget from $257,949 to $246,189. This motion was carried. SUSTAINING MEMBERSHIP: A progress report on sustaining membership was given by Roy Bell indicating a total of over $107,000 pledged to date with additional funds expected. Appreciation was expressed to Bill Allen for his work in setting up the campaign on data processing cards. It was suggested that special recognition be given to Cliff Norvel for his assistance in this work. Billy Gamble explained the billing schedule and announced follow-up plans. CAPITAL FUNDS: A report on capital funds was reviewed. The committee felt that the pledges due should be re-evaluated before the end of the year. Acopy of this report is attached to the minutes. CAMP DEVELOPMENT: A progress report was given on construction work being doneon storage compounds at Camp Currier and Kamp Kia Kima. It was explained that the bids on this work did not include any furnishings. It was estimated that $1,120 would be needed for shelving in the storage building at Kamp Kia Kima and $455 for the same project at Camp Currier. The shelving at Kia Kima should be completed and ready for use when camp closes in mid-August. It was moved by Bill Quinn and seconded by Bill Allen that the finance committee authorize the purchase of lumber for shelving in the camp storage buildings subject to approval of the executive board. PROPERTY ACQUISITION AT KAMP KIA KIMA: President Steinkamp announced that 168 acrea of property had become available adjacent to Kamp Kia Kima. The total cost of this property which was thought to be good for camp expansion was $8,000. He explained that this had been discussed at the executive board meeting without adequate time for study by proper committees. The board had voted authorization of payment for an option to buy of up to $500 subject to review and approval of the finance committee. Bob Irwin had talked to the owner and received a six months option for $200. It was moved by Frank Fisher and seconded by Bill Quinn that the finance �- 2- committee approve payment of a $200 option and reconmend that proper option papers be prepared and that the matter of acquisition be referred to the camping and activities committee for study. This motion carried. Respectfully submitted, Jones B. Huskey S e c re t a r y x ' �cotnica, K>T scours OP AMCKICA ADJUfiTMKirrS M OPt Keduee to $l22,93g« V* have *avad BOM? on thU Ite*. eince «• ha*a baom there »taf e for aavoral nonth*. W* arc now full «taC« and all wra have had good incroeaea. •MM arc up to or above t&* reconMMdad mlaiwui for th«ir poittiOM. If •vfficloat fwiAi COM* l» thU howia b« *djw«t«4 upward lat«r in tte y««r i» ord«r to « l o ? «• «Mttiowil «t«ff R*du«* to *3A,305. Thin allow* for »n iocr««t for all tHo office ponowMl. tf •on aoMjr U availabta «• aliovld adjust upward Latar tn tha yaar to allov tor additional lady la tho offlc«, AJO SOCIAL StCURTY laU« to «ttt97S. W* war* Wtsiad tn 1968 pajnaaata* Oattl*c currant haa raajulra* a#ra mommy. ThU aamuit aaould »a adaojuata for tha yaar. OTILltilS * ^ Thla is for th« SarvUa Ca«tar. Mir ojparatioo *lBca wa kava baa* to tha Imdleataa wa sa« rarfuca thU to $3,*00 for chl* Sha«U oa l»«raaaad to $7,300. wa found it naeaaaary to aaa>loy naw caay raa«ar at Kaiap Kla Klna at hlghar aalary than wo had Bttdcatad for t&ia poattlon. FCBLIC fteduee to $1,500. Changea in etaff haa reaultad in fewer Civic Club rtenbnreHlp Ouea for tbia year. We have alee caved «oney on Snake Signale publication. Radtt«a to $1.600. Va •ava4 aonty on Spring Kouodup and Togatfear flan. aiao aawa *o«a on printing and athar axponnaa for School night. Wo will itadueo to $2,000* V* hanm aavad on aoiaa training nattriala and actually bold up on *om* now training alda. W* hop* to nnka a profit on Wood Badga «ourao which could ba applied to training aida. CB '£K FKK t« ^Z.fOO. ThU i* baaod on prcviou* yaarU nat oporatitig axpftna** warn loa» than wa had anticipated wbon 1949 budget van planned. CA-gAICM tu $1,500, Anticipatad anpanaaa in cloning out our campaign *bould not roajuira any nor* than Khia «Mownt. , tncraaa* to S5.000. Va t ryo» vntcb thUpretty cioao but Junr*. a rathor difficult jobvUb our nailiny raojuir aiaanta. THU aarfunt ahould bo aufficiant for th* y*«t. �CHICKASAW COUNCIL OPERATING BUDGET - 1969 OPERATING ACCOUNTS Executive Salaries APPROVED 1969 BUDGET RECOMMENDED REVISED BUDGET $128,928 $122,938 Office Salaries 36,897 34,305 Retirement and Social Security 16,346 j6,875 Utilities and Janitorial & Main. 5,000 3,600 Office Supplies 4^00 Maintenance Salaries 7,190 7 300 23,952 23,952 Public Relations 2,060 1 500 Organization and Extension 2,655 1 600 Year Round Camping 8,807 8 807 Leadership Training Conference 2,677 2 000 National Quota-Charter Fee 3,025 2 900 Advancement 1,500 1 500 Campaign Expense 2,000 1,500 350 350 Insurance 5,012 5,012 Miscellaneous • 250 250 Postage and Shipping 4,500 5,000 Telephone and Telegraph 2 300 2 300 $257,949 $246,189 Field Expenses Audit TOTAL 4(500 �July 14, 1969 CHICKASAW COUNCIL CAPITAL FUNDS REPORT Actual collected to day - capital campaign Currier Timber Cutting $341,410.47 31,060.00 Charles H. Craig Will 1,000.00 TOTAL OF ALL MONIES COLLECTED TO DATE $373,470.47 Estimate of additional pledges to be collected CAPITAL FUND EXPENDITURES TO DATE 9,749.30 $311,577.43 COMMITMENTS MADE FOR CAPITAL FUNDS: Tent platforms - K.K.K. 675.09 Storage compound - Currier 10,121.14 Storage compound - K.K.K. 39,799.00 $50,595.23 UHRESTRICTED CAPITAL FUNDS ON HAND: Memphis Bank and Trust National Bank of Commerce $25,879.29 392.55 U. S. Treasury Bill ( Maturity 9-25-69 ) 19,670.80 Debenture Bond (Maturity 8-4-69) 25,000.00 $70,942.64 To be deposited Less funds to be transferred to operating account 518.00 7,823.43 $63,637.21 �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA July 14, 1969 RECOMMENDED ADJUSTMENTS IN OPERATING BUDGET EXECUTIVES SALARIES Reduce t:o $122,938. We have saved money on this Item since we have been short staff for several months. We are now full staff and all men have had good increases. Most men are up to or above the recommended minimum for their positions. If sufficient funds come in this hould be adjusted upward later in the year in order to employ an additional staff member. OFFICE SALARIES Reduce to $34,305. This allows for an increase for all the office personnel. If more money is available we should adjust upward later in the year to allow for additional lady in the office. RETIREMENT AND SOCIAL SECURITY Raise to $16,875. We were behind in 1968 payments. Getting current has required more money. This amount should be adequate for the year. UTILITIES - JANITORIAL AND MAINTENANCE This is for the Service Center. Our operation since we have been in the building indicates we can reduce this to $3,600 for this year. MAINTENANCE SALARIES Should be increased to $7,300. We found it necessary to employ new camp ranger at Kamp Kia Kima at higher salary than we had budgeted for this position. PUBLIC RELATIONS Reduce to $1,500. Changes in staff has resulted in fewer Civic Club Membership Dues for this year. We have also saved money on Smoke Signals publication. ORGANIZATION AND EXTENSION Reduce to $1,600. We saved money on Spring Roundup and Together Plan. also save some on printing and other expenses for School Night. We will LEADERSHIP TRAINING AND CONFERENCES Reduce to $2,000. We have saved on some training materials and actually held up on some new training aids. We hope to make a profit on Wood Badge course which could be applied to training aids. NATIONAL QUOTA AND CHARTER FEE Reduce to $2,900. This is based on previous year's net operating expenses which were less than we had anticipated when 1969 budget was planned. CAMPAIGN EXPENSES Reduce to $1,500. Anticipated expenses in closing out our campaign should not require any more than this amount. POSTAGE AND SHIPPING Increase to $5,000. We try to watch this pretty close but have a rather difficult job with our mailing requirements. This amount should be sufficient for the year. �SUSTAINING MEMBERSHIP JULI 14, 1969 NUMBER CONTRIBUTIONS \TV/H..Li NORTHEAST 478 $ 8,773.00 $11,000 NORTHWEST 751 13,400.00 13,500 SOUTHEAST 837 18,310.00 18,000 SOUTHWEST 729 14,451.00 16,000 1,266 26,605.00 29,000 NORTH 86 1,469.00 2,000 SOUTH 83 3,500.00 3,500 CENTRAL 73 1,179.00 2,000 210 19,480.00 25,000 4,513 $007,167.00 $120,000 EASTERN COUNCIL SPECIALS T 0 T A L �July 14, 1969 CHICKASAW COUNCIL CAPITAL FUNDS REPORT Actual collected to day - capital campaign Currier Timber Cutting $341,410.47 31,060.00 Charles H. Craig Will 1,000.00 TOTAL OF ALL MONIES COLLECTED TO DATE $373,470.47 Estimate of additional pledges to be collected CAPITAL FUND EXPENDITURES TO DATE 9,749.30 $311,577.43 COMMITMENTS MADE FOR CAPITAL FUNDS: Tent platforms - K.K.K. 675.09 Storage compound - Currier 10,121.14 Storage compound - K.K.K, 39,799.00 $50,595.23 BBBESTRICTED CAPITAL FUNDS ON HAND: Memphis Bank and Trust National Bank of Commerqe $25,879.29 392.55 U. S. Treasury Bill ( Maturity 9-25-69 ) 19,670.80 Debenture Bond (Maturity 8-4-69) 25.000.00 $70,942.64 To be deposited Less funds to be transferred to operating account 518.00 7,823.43 $63,637.21 �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA FINANCE COMMITTEE MEETING, APRIL 15, 1969, 4:30 P.M. SCOUT SERVICE CENTER PRESENT: William Cowan Jim Long Joe Wilson Bill Jennings Paul Rodgers George Phillips William Quinn Clyde Dixon Harold Steinkamp Clyde Lambert Jones Huskey Billy Gamble Snead Clift Vaughan Dow OPERATING BUDGET: The March financial statement was reviewed to evaluate first quarter expenditures. It was decided that no budget adjustments should be made at this time. Copy of statement is attached to the minutes. CAPITAL FUNDS: The capital funds situation was reviewed fay the committee indicating commitments for expenditures almost equal to funds on hand. Approximately $20,000 more was expected to be received from the development fund campaign collections. Copy of the capital funds report is attached to the minutes. SCOUT STATUE: President Steinkamp reported that approximately $1,700 was in the special Scout Statue Fund raised to erect a life sized Scout statue in front of the Service Center. He hoped that arrangements could be made to complete the fund and order the statue at an early date. More money was expected from units and Mr. Steinkamp suggested the possibility of using the $1,000 received from the Craig Will if this money was needed to complete the project. Clyde Lambert moved that the Craig Will money be used if necessary to complete the statue project and replaced in the Trust Fund. This motion was seconded by George Phillips and carried. Clyde Lambert also moved that the finance committee recommend that the executive board approve ordering of the statue if the cost was not too high. Jim Long seconded this motion which was carried. The Scout Executive stated that he would write for latest details on cost of the statue. FINANCE SEMINAR: Chairman Bill Cowan announced that a special finance seminar would be held on May 26 with the place to be announced at a later date. It was suggested that all finance committee members, executive board members and key sustaining membership personnel be invited. TRUST FUNDS,: Bill Cowan exhibited some trust fund materials from other councils including a coupon booklet which had been successfully used in another council. It was decided that this would be discussed more in detail at the finance seminar. Mr. Cowan asked committee members to give suggestions for a qualified person to serve as chairman of a special trust fund committee. �ASSISTANT REGIONAL EXECUTIVE; Snead Clift, Assistant Regional Executive, complimented the committee on its work and stressed importance of attendance at the May 26 finance seminar. Respectfully submitted, Jones B. Huskey Secretary S^ �FINANCIAL STATEMENT FOR EXECUTIVE BOARD DATE March 1969 Budget Control Statement Disbursements Operating Accounts Executive Salaries Office Salaries Retirement and Social Security Utilities, Janitorial and Maint, Office Supplies Maintenance Salaries Field Expenses Public Relations Organization and Extension Year Round Camping Leadership Training Conference National Quota-Charter Fee Adavancement Campaign Expense Audit Insurance Miscellaneous Postage Telephone and Telegraph Total Operating This Month This Year 8,629 2,742 197 260 534 537 1,513 281 133 32 209 209 28,146 8,227 4,775 625 1,185 1,611 6,423 -430 297 2,715 320 100 623 740 „ 243 83 1,128 620 Over or Under Budget Budget -4083 128,928 - 998 36,897 / 689 16,346 - 626 5,000 / 60 4,500 - 186 7,190 / 435 23,952 - 946 2,060 - 366 2,655 / 513 8,807 - 349 2,677 - 656 3,025 / 248 1,500 / 239 2,000 - 87 350 -1011 5,012 / 20 250 4,500 / 3 / 44 2,300 18,650 57,431 -7057 630 208 1,982 554 OPERATING ACCOUNTS SUMMARY This Month 6,450 Balance beginning of month 22,765 Receipts Total to be accounted for 29,215 18,650 Disbursements 10,565 Balance 188,670 Funds Receivable by end of year 199,235 Balance and Funds Receivable 200,518 Accounts Payable and Budget Balance -1,283 Projected Surplus or Deficit CAPITAL FUNDS TOTAL RESTRICTED: Endowment 5,000.00 Tribute 4>337.35 9,337.35 UNRESTRICTED: Savings Memphis Bank & Trust 17,167.82 Union Planters 2,500.00 22,167.82 Nat'l Bank of Commerce 2,500.00 31,505.17 BILLS: 25,000.00 Debenture Bond 20,000.00 U. S. Treasury Bill 76,505.17 257,949 �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA CAPITAL FUNDS REPORT, APRIL 10, 1969 CAPITAL CAMPAIGN PLEDGES AND COLLECTIONS: TOTAL $193,508 $113,023 $91,869 $11,860 $3,200 CANCELLED PLEDGES TOTAL AVAILABLE IF ALL PLEDGES COLLECTED ACTUAL COLLECTED TO DATE CURRIER TIMBER CUTTING CHARLES H. CRAIG WILL TOTAL OF ALL MONIES COLLECTED TO DATE CONSERVATIVE ESTIMATE OF ADDITIONAL PLEDGES TO BE COLLECTED TOTAL OF ACTUAL COLLECTED PLUS ADDITIONAL EXPECTED $413,460 21.022 $392,438 $331,159.77 31,060.00 1.000,00 $363,219.77 20.668.00 $383,887.77 CAPITAL FUND DISBURSEMENTS TO DATE; SALARIES (CAMPAIGN OFFICE) OFFICE EXPENSES KETCHUM PURCHASE OF PROPERTY SUSTAINING MEMBERSHIP, 1966 SERVICE CENTER SERVICE CENTER FURNISHINGS CAMP ADMINISTRATION BUILDING (KKK) INTEREST ON NOTE TRANSFERRED TO SAVINGS FOR CAMP EMERGENCIES 3,296.49 11,531.38 21,600.00 64,142.19 65,000.00 96,407.74 11,169.26 17,292.98 789.94 3.000.00 $294,229.98 COMMITMENTS MADE FOR CAPITAL FUNDS: CAMP CURRIER WATER SYSTEM KAMP KIA KIMA APPROACH TO BRIDGE TENT PLATFORMS - KKK COTS AND MATTRESSES - KKK STORAGE COMPOUND - CURRIER STORAGE COMPOUND - KKK 2,269.00 542.81 900.00 5,600.00 17,944.57 39.799.00 67,055,38 $361,285.36 TOTAL OF ACTUAL PLUS COMMITTED DISBURSEMENTS UNRESTRICTED CAPITAL FUNDS ON HAND; MEMPHIS BANK AND TRUST DEBENTURE BOND (MATURITY - Aug. 4, 1969) U.S. TREASURY BILL (MATURITY - June 23, 1969 NATIONAL BANK OF COMMERCE SAVINGS 21,244.32 25,000.00 20,000.00 2.OOP.00 $68,244.32 �SUSTAINING MEMBERSHIP APRIL 14( 1969 NUMBER CONTRIBUTIONS AMOUNT GOAL NORTHEAST 361 $ 6,578.00 $ 11,000 NORTHWEST 689 10,529.00 13,500 SOUTHEAST 737 16,385.00 18,000 SOUTHWEST 283 9,245.00 16,000 EASTERN 956 22,630.00 29,000 NORTH 21 442.00 2,000 SOUTH 47 2,865.00 3,500 CENTRAL 49 710.00 2,000 182 16,223.00 25,000 3325 $85,607.00 $120,000 COUNCIL SPECIALS T O T A L �CHICKASAW COUNCIL BOY SCOUTS OF AMERICA FINANCE COMMITTEE MEETING - APRIL 10, 1969 - 3:30 P.M. SCOUT SERVICE CENTER PRESENT: William Allen Jim Long Bill Jennings George Phillips Richard Trippeer Clyde H. Dixon Max Notowitz Andrew Wray Harold Steinkamp Herb Schmid Jones Huskey Ralph Young RECOMMENDATION FOR CAPITAL EXPENDITURES' After a discussion of available capital funds, a request by the camping and activities committee for letting of bids for construction of storage compounds for Camp Currier and Kamp Kia Kima were reviewed. It was moved by Clyde Dixon and seconded by Harold Steinkamp that the finance committee recommend that the executive board approve expenditures of $17,944.57 for a storage compound at Camp Currier with contract to be made with Hosse-Robbins, Inc. and expenditure of $39,799.00 for a storage compound at Kamp Kia Kima with contract to be made with Frank Rogers and Company, Inc. This motion was carried. Respectfully submitted, /Jones B. Secretary �CHIC/CASAW COUNCIL soy scours or AMERICA MIMTES OF FINANCE COMMITTEE FEBRUARY 70, 1969-4 P. M. SCOUT SERVICE CENTER PRESENT: Cowan WSJtLuxm NUim Pant Ge.on.Qd Sam Rytcwd Ctyde. HeAb Sd-mid Jone6 8. Hu (dViLicm C. Ratpk Young TJu.e.eA CAPITAL HUMS: A sieposit cuoi g-iven -indicating capital fiuncU on hand and additional fund* anticipated -in f 7969. A copy 1968 OPERATING FUVP A ^.epoJtC w&4 g-cuan on 796S operating fiuiui& 4-ndic.a-ting a ddf^c^t o& $4,177 ban. .tkt It iwi6 otio JtepoA^ed ^/ictt ^/ia 4o£e o^ 4upp^ce4 at i/te Se/iu.ice Cetiie^ ^OA neitea' if $1,800. during tke, IJQ.CUI. Afit&i 4ome ctwca4-6^ton /6t too* SL£co}me.ndation that &u& ne£ ptiofi-it not be, app.U,e.d to ,tke, bat applied to &wppJLy -inventotiy. It w&f> faufctlioji po-ivit&d oat that &u&&iiyu.ng c.ott&ctionA ka.d been tke citie.at&>t eve^ and tkat cottzction IOAZA on pte.dg&> amounted to ovity 8.5%. A copy o$ the. operating fiund Awmasuj -U attacked to the. REQUEST FOR CAPTTAl FUA/P EXPEMPITtfRES .- Sc/mcct, CkaJJunan o& tke. Camp-ing and ActtvttteA Conmitt&e, submitted btd& and /iecomfan. capital /(un<i4 expenditures ^ofi camp devetopne-nt p-?viosUti&> alfie,ady approved by the. e.x.e.cutive boa^d a& capital faYidA OJUL avaitabte.. ^ tke -item SLecornnended by tke, camping and activttsieA comnittce. and n.dofi btdf> Au.bmitte.d tke fi-iiiance. committee approved Ji&cornnending appfiavat o^ tlie, execubocuid o tke. a. PuJLcha&e. o& 33 yaA.dt> o& tie.a.dy~mix. concrete, at $16.50 pvi yard to be. aiecf on bridge appsioack&A at /Camp Kta /Cona - camp siangeA, to do tkeTotal cott $544.50 b. PuAckaAe, Ojj mateAiat* fan, 30 tent ptatfaxm at Kamp K-ia Ktma at $30.00 each. - tahon to be, done, by camp ^.angcA. Total, co&t $900.00 c. 200 metat fiotdtng co&> and 300 p£a&ticA~ze.d po£yuM.etkane National Redding and TwiviituAe, Company at to tat oi $5,600.00. Total co&t o£ ati tie.qu.eAtb - $7,044.50 dUcuAA-ion -it sie.v<iewe,d on the Ato/iage compound fan. Camp move,d by S-M ktten tkat an anckite-ct be &e£uAe.d to ttwx^te Ape-clfacationA and tlie. project and tkeAe Apecifi-icationt, be Aubmi£te,d to tke. bi,ddesi& fan. anotk&n. bidding to be, n,e,queAte.d pnA,on, to tlie, MOAC/I execaicue boasid meeting. TkiA motion waA seconded by B-itt and �COMMITTEE PROGRAM FOR 7969; Cka&vman B-itt Cowan lei/'tewed the. Finance Conmitte,<i pfiogsiaM fan. 1969 copy o£ which -ci attached to the. minute*. F-tanfe F-cifie'i po<inte,d oat the. need {.OH. a pabtic tieJtatLonb ( U I in the. Southwest The, Scoot e.xe.cutive, announced a fanance. ^.n&titate. to be kutd <in tke. council -tn the. month o& May. SUSTAIMING MEMBERSHIP: Q(Unn sie,poite,d on AuAtaJ,n4.ng membeMhip pnogn.<>A& indicating $21,000 pledged to date, compared to $17,000 pledged at the. -iame date, ta&t Au.bmitte.d, �2-10-69 BIDS FOR CAPITAL EXPENDITURES FOR CAMPS 33 yoAdt> o(t Reacty-Mix coftcte-te at $16.50 p&ti yand 30 tent ptatfcnm at $50.00 eac/t 200 metal folding co& ........... — .................. $544.50 ....................... 900.00 - State Roebucfe - $9.65 d&Uv&uid to Mempkc6 National Budding and Futn^tu/ie Co. - $10.00 eac/i d&liv&izd to Karnp Ida fCtma, Hasidy, Atikant>a&. Camp Suppty Co. - $9.60 each FOB - St. Loaci, National Supply, Boy Scoutb o£ hntuiica - $71.25, FOB St. Loui& ox. Wew? VotLk, Mew» Voik 300 National Supply, Boy Sc.out& o& Ame-uca - $/0.95 &ac,k FOB Hottfh Carolina. tfa& zip on coue^ 3" x 30" x 74". AUrf-Sout/z Bidding - 2 1/2" x 50" x 74" rfo* $11,45 on. 3" x 30" x 74" 40*. $11.95, FOB Mcwp^tA. National Bidding and fuAnitute - 4" x 30" x 74", $12.00 FOB Kamp /Cta K^ma, Hasidy, Compound FA.anfe A, RogeAA ancf Company $15,750.00 Robert L. lAtatn Ba-c&te/ta $20,900.00 Ho^ee Ro66x.R6, Zwc. $15,291.55 W. W. Coit6-tauc^con B^.d not �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA FINANCE COMMITTEE - JANUARY 1, 1969 - DECEMBER 31, 1969 MAJOR OBJECTIVES: 1. Meet the total needs for the council program by planning an adequate and realistic operating budget, 2. Provide for an improved program and an expansion to serve more boys by raising the budget. 3. Supervise the council financial program to keep expenditures within income. 4. Continue program to provide captltal funds for improvement of camp and office facilities and equipment. 5. Keep our Scouters and the public informed of our Boy Scout finance program; PROGRAM: 1. Active participation in Shelby United Neighbors. 2. Sustaining membership enrollment. Improve prospect list and upgrade giving. Better informed prospects through public relations program. Emphasize leadership dinners. 3. Promote project selling. 4. Planned program to cultivate "Friends of Scouting" members. 5. Inform units on Boy Scout policies relating to unit financing and approving unit money earning projects. 6. Promote trust fund. CALDENDAR: 1. February - sustaining membership kick-off. 2. June - begin sustaining membership organization for 1970. 3. July - 1970 budget planning, 4. October - S.U.N. campaign cooperation. 5. Finance Committee Meetings: January 8 April 9 July 9 September 10 �70, 7969 CAPITAL FUNPS SITUATION U. 5. GoveAwmeitt EctC -ot No&onoC Banfe orf CowmsAce Bank (Jot Coope^to-ttuei Pebe^u^eA - WBC $20,000 25 f 000 - Un^cm ?£an^:e^6 2,500 - NBC 2,500 Saving* - Memp/ii6 Bawfa awd T-^ait TOTAt AVAILABLE CQ&t&ction 06 p£e.dg&4 Jin 7969 TOTAL THAT SHOULD 3E AVAILABLE IN 7969 CAPIT/U FUNPS WAVE 8EEW INVE^TeP TO EARN AS MUCH INTEREST AS POSSIBLE BEFORE THE/ ARE NEEPcP. 12,662 $62,662 25,765 �10, 1969 REPORT OW 1968 OPERATING F(M>S EXPENDITURES $223, BBS INCOME S.U.N. $130,000 IntWtet 601 Sustaining M&nb&i&kip 39,770 $279,777 Ve.£icit $4,177 o/te 4-ttC^ outstanding ptedgeA ^.w t^ie amount o£ $9,431. nave, been bitte.d ti&gutaA&y and 4wo 4peeco£. (owe 't.w Pecembet onc( one /cw January) ye.a>i in calie.c.tiotu - $59,28$ $89,170 wtt&ction £oi 1968 tviptiQAzntb 91.5% o& pi&dgzA [$99,601] �CHICKASAW COUNCH FINANCE COMMITTEE MEETING DECEMBER 10, 1968, 7 A.M., SHERATON MOTOR INN C£yde Lambert WUliam Mien W. G. ?nUlip& Pout Rodger 8i££ JenningA Maynord Thompson PRESENT: FiAner Sam Rytand William £uinn S/iep Tote Richard Trippecr Roy Be££ Pavid Meyer J. T. Chandler Ceci£ E. Wetter. JoneA 8. HuAfeey Walthall PeterA Herb Sctonid Harold Steinfeamp INI/OCATION: T/ie meeting. M>OA opened with a prayer by Herb Scorned. FOR FU^PS FOR KAMP KIA KIM PRESSURE TAVfC: Sdimcd, Ck&iman o& the. Camping and Activities Contncttee, Atat&d tkat a nei ojj $1,764 ka.d been made on -die Kamp /Cta /Cona ^unwiet c^wip ope'uUxon. He i/ie need ijo-t an -employed watex. &y&tew at the. cjoxnp and Ji&quzAtzd apptiovat £01 the. expenc&tate o£ $1,207 fan. a 4,000 gallon pieA&utie, tank, wfix.cn tuai -tne amount o£ a bid pteien^ed by Spea^. and Wood o^ Wei-t Mempn^i. moved -tna-t ine fj-cnance committee ^lecomnend ^Cna^: the. executive boand authorize, the, putLcha&e, ojj a 4,000 gat63n p^teA^ate ianfe |{O/L Kamp K^a K^ma -en -tne amount o£ $7,207 -to be patd oat o^ 7965 camp ptio&it&. TtuA motion MKW seconded by 8M Qtunn and cavw,ed. RECOMMEJ^PATIOM 0^ SCOUT SHOW PROFITS: Schtrtcd pA.eAented a p£an comucttoig 7969 Scoot OA a promotional 4c/ieme io xmp'ioue ticket &al&& and Tne Acnedu^e o^ p^iopo^ed expenditure ojj pto£.ctA OA earned th& event aitac/ied -to -tne Mat/naAd Tnompion moved that It be recommended to tke, executcve board that all 7 969 Scoot Anowi pfLO^lt& be committed to -tne camp-cm} ptogram according to tne -Acnedote preAented by Mt. Sdmtcd. Tn-cA motion WOA seconded fay Pao£ RogerA and carrted. SUSTAINING MEMBERSHIP: Qainn, Sustaining MemfaetA/icp Co-Chairwan, explained tne campaign organization and Acnedote. B-ct^ Atden explained tne IBM card Astern to be uAed and Roy 8e££ announc.e.d a training meeti.n.g to be nc£d December 77 at t/ie Servtce Ccjater* REMARKS By PAUE ME/ER: Pave Meyer, Peputy Regional. Executive, commended t/ie cooncc£ on tne teaderAnip g-tven -en recent ^oAtaining memberAnip campacgnA in tne coonai£. He Aaid tnat mu^t be on teadeTAnip gijJtA jjor future growth. JoneA 8. HuAfeey Scout Execotiv �SCOUT SHOW PROFIT EXPENDITURES 1 . lime A g e n c y rc?p:» IT'S or replacements -$2OOO.OO 2 . C u h A r e a - ( a I s o i r or Camporces } - P a r e n t s o n l y i n inc liuJe f o 1 L o w i n g : 1 r e s t room ( m e n a n d w o m e n ) - • $2200. Of) 1 p a v i l ion 3600. GO 1 s tor-'Kje shed f BBQ e q u i p m e n t ) • - - - - - . 65O.OO T o t a l - $6450.0(5"" 3. i^n 1 -->nce to he u s e d for A c t i v i t i e s S h e l t e r s , 1 / 2 money for C u r r i e r , 1/2 numey for KECK, up t - i J.O ("or e a c h c.-unp, as f o l l o w s : 1.0 - K K K S h e l t e r s C^ $16OO-OO = $16,OOO.OO 10 - C u r r i e r S h e l t e r s & $ 1 J O O , O O = i 1, OOO_. OO T o t a l = $27,OOO".OO Grand Total = ^35,45O,OO �FROM KKK PROFITS 4000 Qalton pA.ea.6a*.e tank &id njLVbi\)<Ld. ftom SpeoA and Wood $01 ^e4A discount to 8.S.A. io KKK $7,?57.00 - 200.00 957.00 250.00 /teaexvecf ^/u?m HendeAA Bo-iZeA. and Tank Company (thfLOugk B. Quow) $7,460.00 250.00 $1,710.00 Total �CHICKASAW COUNCIL FINANCE COMMITTEE MINUTES NOVEMBER 74, 3:30 P.M. - SERl/ICE CENTER PRESENT: WWLim A££en JJM Long Paul Rodger J. T. ChandteA. Cowan Frank Fitter George Pkiitip* Andrew? Jone6 B. Qotnn S. Shep/terd Tote 7 9 6 9 REQUEST FOR S.U.N. AUOCATION: The 7969 operating budget ^or the, councx£ wa4 reai,ewied in order tc the. proper amount to tte.qu.eAt faom Shelby United Nex-ghbora and t/ie amount to be r^tcAed through AuAtamoig memfaerAfttp enro££ment4. Ajjter reutetutng the experccnce ^or the pa^t ten yeaTA Zt w;a4 determ,ned by the coimcttee that Ch<.cfeOAOH; Councc£ 4houid request the 4ame percentage ojj the tota£ operating budget Xrom S.U.N. OA received tn 796S. On thc6 604^4 S.U.N. would be, a^feed ^or $147,000 with the, remainder o^ $111,000 to be. ra^ed through -suitaoung memberPROJECT EXTENP: It WOA recommended tfiat S.U.N. be aifeed ^o^t a tota£ o^ $32,904 faom Pro/ect Extend fiujidti. TlniA wuZd tnctude an expanded non-Scout camptng project jjo/i a totat OjJ 320 bot/A at a co-6t o;J $8,904 and two 4pecca£ proj5e4-6iona£ wJcrkeri and -en t/ie -cnner-cttt/ a/tea at a tota£ co^t o �CtflCKASAW COUNCIL OPERATING INCOME FACTS S.U.W. ALLOCATION t OF TOTAL SUSTAIWING MEMBERSHIP 1 OF TOTAL TOTAL OPERATING EXPENSES 1959 65,723 .57 33,370 .29 1/4,5/7 1960 «0,207 .71 32, «4g .29 T/2,783 1961 «S,076 .72 32, 743 .26 J2T,932 1962 94,400 .71 34,558 .26 132,382 1963 57,000 ,4* 37,202 .26 742,573 1964 /0?,000 .71 43,34? .30 74/,023 1965 /OS,000 .67 55,353 .34 760,750 1966 I / / , 000 .63 65,000 ,36 776,000 1967 722,767 .64 62,643 .32 797,340 196B m,000 .57 92,000 .41 224,000 1969 / 17,00' . 257.000 �CfflCKASAW COUNCIL, WV SCOUTS OF AMERICA FINANCE COMMITTEE MEETING, SEPTEMBER 25, 196$ SCOUT SERVICE CENTER PRESENT: Clyde, Lambert Ulttttom 8. AUen Pau£ Roger* Maynard Thompson A£van F. Tote, Jr. Sam P. Rytand M. Quoin Hanlon ?ield& Sam Marfo Roy Be££, Jr. J. T. Chand£er Jonea Kuafeey Waltkall Peter* Cecx£ INi/OCATION: The meettng wo4 opened witk prayer led by J. T. Chandter. 196S OPERATING 8UPGET: A proposed /Levied 796£ ope/iattng budget reduced io a £o£i£ oj5 $224, OS/ wfcw p/ieieitted ijo-t con6/cde^ttu)n and dt4cu44ed. The pnopo&aJL submitted WOA conA-cdeAed to be -die ab&otute, moumum /teqtuAed ^OA. ope'taicort. 1^ «J04 moved 6t/ Sam MaAfei a^d seconded b(/ Rct£ Qainn ina-C tiiu> recommended opeA^tcng budget rfo-t. 196& in tke. amount o£ $224fO$1 be. approved by the, penance eotrmctiee. TM^ motion cawiie,d. Copy o& the, Jie.v<tie.d budget i& attacked to tke. minute*. SOURCES OF INCOME FOR 1966: Tke, appiove.d SkeZby United Necg/ibo^u attocatton {ox. tke, y&asi WOA /lepo^ted to be. $128,000. Expected co££ect£ott o{, ^und* friom Au&taining membejukip tuoA announced a& $92,000. Thi& gave, an estimated total operating income. £01 tke. yeati o$ $220tOOO. Clyde, Lambent al&o announced tnat theAe. WOA an operating tuApluA available. o apptioxijmtely $5,600 {torn ptiion. The, expected income. &a*i tke. t/eaA would be, approximately $4,000 Akoit o& tke. anticipate,d expend e*. A^jter di&cu&&ion it wa& moved by A£van Tote tnat council ^.ep^ieAentatxvei app/toacn Ske£by United Wcx.gnboA4 /LequeAttng $4,000 to meet tne anticipated de,£icit and tkat any amount not -tece^ved £tom S.U.N. be tafeen ,5/LOm tne available. in operating £unda. Tkit> motion u>a& seconded by Sam MOA&A and cavtted. CAMP OPERATION: It WJOA announced tnat the -iummet. camp ope^uttton had been conducted teeth a pno&it o£ approximately $2,000. It «>a4 moved by Maynand Thompson and seconded by J. T. ChanaXe/L tnat any camp operation pxo&it& fan tke. 196& camp -iea&on be dedicated to be expended non-budgeted camp -ctcma. Th^U motion caMi.e.d. CAR LEASE PLAN: Hatiold Steinfeamp, chaiAman o£ tke. pesuonnzl committee gave a deta-c^ed exp-£a>iatxon o£ a p^topoied COA £eaAe plan through HJ/w,ch the councct wou£d ^eaAe COAA fan. pKofieAtiAnal Ata^ member ^m Me^ca^u/ Ptv-a^on oj5 Fo/id Motor Company. He. stated that the pesi&onnel committee, wa& unanonou& in recommending tki& plan fan. tke. finance, comncttee and executcve board approval. �Even though jj-tnance conmtttee memfoeAA weAe enthu&ed about tni& p£an theAe oieAe queatxona about operating poticie* -if, the plan it> accepted. It WOA moved by Sam Ry&uid that -tfie finance comrt-cttee recommend the pAe^ented COA £ea6e p£an wtth MeAcaty Ocut&<u>n o^ FoAd Mo-toA Company contingent on &ina£ 4tudy and approval of, the council p^ei-cdent, penance awwtttee chcujunan, p&u>onne£ comn^ttee cfea^iman, awd Scoot exectiicve betSo^e p^eientaitoH -to ^ie execatxue bocud mo^con wa6 ^ecowded by A£van Tote and Ta-tc rioted ifiai -t/ie peAAonncZ co»m£tee tkoutd be cormiended t/ia-t had been g-tven to tfua COA 1969 QPERATIMg SOPGET: Pnopo&at& finom vcvUoa& comm^ttee6 J^OA tke, 1969 op&iatuiQ budget cofW-cdeAatton. Ajjtet j$at£. aXicuii-con o^J atd the pAopoAa£4 4ubntttted Sam moved -that the £tnance commtttee Aeconwend an opeAat^mj budget J^OA /965 ^n the tota£ amount ojj ^25^,000 wittft the amount o{ $11,000 Aeqacted ^OA new pevuonnet to be expended on£y u?hen -tt had been detcAmtned that the tota£ budget wou^d be motion WOA seconded by 8-c££ Q."^>^ and caAAted. Copy oj( the pAopo^ed /969 budget attached to the minute* . ?969 OPERAnA/G INCOME SOURCES: Cotrmcttee membeA4 t5^t that S.tl.W. &kou£d be Aequeited to a££ocate a mcn-omm $140,000.00. TkiA uioutd Ae^tu>te a 4u4tacnotg membeAA/ttp goa£ $130,000 The Scout executive AepoAted on w?oAfe beoig done fay the -cnweA-ccty cowmcttee and the £ong Aange planning committee to pAov^de moAe Scouting tn the -cnneA-ctty oAea. The key concern wtcth both theae comncttee^ ^eemi to be the avax^ab^ttty ojj ^undi ^OA moAe pAo^e44'tona£. he£p. It w«u thought that eveAy po&A-ibte. e^oAt should be made to obtain Apecta^ de4^.gnated jJundA JJOA thx^ uioAk oveA and above the AeguXaA budget. PoA&ible. iouAceA w?ou£d -twctude S.U.W. 'A "PAo/ect Extend/' foundations, and the national council-. SUPGET MANUAL: It WOA AepoAted by CCyde LambeAt that AepAe6entattvei otf the council had met tucth a 4peci,a£: S.U.W. Budget Manual Conmtttee to expAei^ opo^-ttion to ceAtaot pAopo^ed chanae4 -ut thx^ manual. The pnopo&at o£ a -6et j(ee ^OA Au4taoitng membcAi «a4 opposed by tne ajuncii Jonei B. Scout Executxv �25, 1968 CH'ICKASAW COUNCIL, SO/ SCOUTS OF AMERICA OPERATING 8WX3ET Execottve cutd owd Maint. SupptizA Maintenance. Pubtcc 0/uja*u.za£con awd Ye.evt Round Camping l&ad&ibkip Tn.a4.yunQ National Aduancemeni Campa/gn Expense Audit In* usance and Shipping TeZtpkone, and Operating Fee 1968 App/ioued Budge* 776,935 32,393 73,900 6,000 3,000 7,077 18,608 7 ,600 2,040 £,467 2,993 2,625 7,050 7, £00 250 5,072 250 4,200 7,800 $230,003 Expert ditusieA Jon, -Aug. 74,929 27,150 7,32! 3,567 2,787 4,078 73,576 1,076 376 6,060 2,279 7,363 629 7,S*7 -02,943 *1 3,075 7,457 $148,302 1969 Budge* Budge* Reused 115,004 32,773 72,500 5,000 4,500 6,500 18,608 1,600 7,000 7,200 3,000 2,625 850 1f881 250 4,500 750 4,500 2,300 $224,081 128.928 36.897 16,346 5,000 . . 4,$QQ_ 23r?5£ 2,655 7,500 2,000 5,0?? .250 �CHICKASAW COUNCIL SOY SCOUTS Of AMERICA MINUTES OF FINANCE COMMITTEE MEETING JULV 5, 7 P. M. CAROUSEL RESTAURANT PRESENT: Ctyde, LambeAt \tiWLvw Mian J-dn Long QiU,nn Roy Sett, J*. J. T. CkandteA HeAb Schmid Mifee S-cte* Ratpk Voting Jennings RECOMMENDATION ON ICE MACHINE: Clyde. LombeAX &x.ptain&d tkat tlm execuXcue boa/id kad autkoJisiz&d tk& pcc'ic/zoie o{ an -tee machine, fan. appsioxsLmat&ty $1 ,200 o& avatZabte. Scoot ^fioto ptio^Lth afiteA. tk& camping coowKXtee /zoi made ^u££ x.nve6-ttgat<.on Oj5 ^e be-4-£ bay. Tke. £>inayic.& comiuXtee kad be.e.n aifeed ^o approve tke, pn.opot>at be^o-^e puAc/itue u?ai made. Seined ^tepo/i^ed OH ike. tkoJt.Qu.gk -investigation wltick kad been on Ae.veA.at typte o& -tee mac/wjt&5. He recommended t/ie purc/iaie o^J a Scot4man ££ake,d -cce machine, \&tih a 650 pound capacc&/ ai a co^-t utitk att e.qusipmejit o£ $1,157 p£as iax ai bx^d bt/ tke. Automatic. Ice Mack-ine. Company. J-an Long moued ^^ai i/ie camp-tng conmcitee be autkotu,ze.d to puJichabe, MJ> machine. at a co&t o£ apptioxsunatety $1,200. TkU motion wa& seconded by RWi A££en and cavtx,ed, �CfttCKASAW COUNCIL WY SCOUTS OF AMERICA FINANCE COMMITTEE MEETING SCOUT SERl/ICE CENTER JUNE 6, 196* PRESENT: C£yde Lambent W-ctton R. Lax Jim Long Paul RodgerA A£von F. Tote George PhitttpA Sam Ryland Sam MarfeA Rot/ Se££, Jr. JoneA B. HuAfeey REVIEW OF FINANCIAL POSITION: Incarnation on the council'* ^-tnaneiafc poA-ttuw including operating tfundA, capital tfundA and Scout Show pro£-tt IOOA rev-tewied. Copy oyj ^n^o^imatcon (ItAcuAAed -tA attached -to -the minute*. REQUEST OF CAMPING COMMITTEE: f/erb Schmid, ChaxAman ojj -t^te Camping and Acitv-cttei Committee, -Co-td 0(5 -#ie needs o^ an -cce machine at Kamp /Cca fcona, a fyia&to*i ^on. KAO. ICvna. and a &iavtoi ^ofi Camp Cavu.e^. F^iont-end toadojn, wete a£io needed ^0* -t/ie ^tacto-W and one bafi/i-/iog wtw deixAed. T/ie conmt£tee agreed -to -t/ie need jjo^i -thii equipment faui tkougkt tkat mo/ie ^.nvei^ga^con on p^cceA Akoutd be made. A^uan Taie agreed -to checfe tutt/i C£tfde Ucxon ai Hotutay Inn fan p-ti.ce on an -tee mac/tcne. George ?kJJiU.p& &cud ke. wiott£d checfe wtct/i Jane S/ietbtf on -tee macktne ^n(Jo^maicon. C£(/de Lambent agreed -to c/iecfe on Aome p^cceA JJOA. -the ^tacio^LA and e^a-tpment, and -ct MJOA /tepo^ted i/wut Bxtt Otuwn WOA atteady on Aome Aau^nA on -t/LOCto-t which, had been Aecified bi/ ihe campoig cowmttiee weAe $1,157 fan. an -tee machine, and $4,912.50 fan. eadi I-t MJOA moved by A£van Tote tnat the patc/wiAe o^ a tstactoti on &tactotiA and an -tee machine. be recommended -to the executive boaAd Aab/ect to i{at€ -tnueA-ttgatton to detcAmtne beAt poAA-tfc^e patchoAe p^u,ceA and that a maumum ojj $5,000 o& unAeA-ttx-cted cap.t-ta£ ^undA be feept on hand (Jot poAA-tb-£e eme^gencx-eA. ThtA motton WOA Aecowded by Sam MatfeA and paAAed. REQUEST B/ PERSONNEL COMMITTEE: tiasiotd St&inkamp, Chairman o£ the PeAAonnet Committee, A.ev^eMJed A.econwendattonA ^o^. Aotany ad^'aAtmentA ^o^t at£ emp£ot/eeA 0(! the council. He explained why tatyvi -tncAeoAeA -than o^tg>tnat£y planned wesie. neceAAOAy. The totat amount AequeAted including the, recommended >tncAeaAeA iooa£d be $115,272 fan execattve Aa£atteA campaAed to the approved budgeted amount o£ $116,938, a total o£ $32,871 fan o^-tce AaZarieA compared to -the approved budgeted amount oft $7,077. Total AaCary requxAcment ^or the year toou£d be $154,961 compared to -the approved budget total o£ $156,40%. George Ph-t£&tpA moved -that the necommendation& fan Aa£ary adjustment* be approved but that a new; otf^tce employee not be hined untH money M>OA -in A-tght. Th^A motion WOA seconded by Sam Rytoid and carried. A copy o^ -the pen&onnel cownittee necommendation& one attached to the minute*. �- 2- WOW-SCOUT CAMP PROJECT: Tne Scoot Executive ^.epo^ted on a .6pecia£ p*0/ec£ through wkic.k tke. connect wa& a camping expedience ^ofi 225 non-ScotttA ^^tom di&advan£age,d oteoi. #ie p/to/ect wete being provided fat/ Snedby United Weignbo^tA and numetotu and jjiAmi /iad donated p&t4owa£ ciotking and e^uipwieitt APJOURWMEWT �JUNE 6, 1968 CtflCKASAW COUNCIL, 80V SCOUTS OF AMERICA FINANCIAL INFORMATION 7965 OPERATING FUNPS Approved operating budget ExpenditateA (5 montk&) At pwent late, total expenditure* <o* J/OOA *aou£d be Anticipated! Income S.U.N. Su&taotcng Membe^unip C*tt£enden Campaign Special PAO/ecta $230,003 56,549 205,440 275,000 125,000 (toe expect to a&k IOA mo/te) 50,000 7,500 2,500 CAPITAL FUNPS Amount pledged 400,626 4 Y 3, 960 lea* canceteationa o< 73,534 Cot^ected to date 290,766 Expend e& to date 290,563 Fundd on hand, Mcmpai* Banfe and T>ia6t TO, 000 Outstanding pai/ment6 to be made: toon &>um MartpniA Sank 6 ttu6t 9,606,55 Service Center FutniAning* (due opeAatiitg <und) 7,540.33 Camp CuA&ie* Watevi S^tem (app^ox) 3,200.00 7965 SCOUT StfOttf Income 75,753.00 Expend 5,462.00 Net p^o^it 9,69/.00 �Mat/ 2, 196$ CHICKASAOI COUNCIL STAFF SALARY INFORMATION FIRST QUARTER EXPENDITURES $27,150 <inc£u.d<i.d $600 National Execitttve* In&titate. expend ^ot 2 mew. expe»t6C4 ^O/L P-ttnet. employed ojttt/ 6 SECOWO BARTER - ANTICIPATED EXPEWSES 4 men a£ io*tC monthly /tote OjJ $&,B92 3 wow^^ a^ $S,S92 * ?26,536 Moving expCM4e4 fan P^tne^i - $600 Ganoid S&ietin - 2 weefei $312 Inietiu-ew; expen^ei - A.ep£acemen£ ^O/L WE ViAtsu-ct. $150. $27,59S $26,536 600 312 150 tAST SIX MONTHS - ANTICIPATE? $57, /74 15 men at -totaC monthly state, oft $9,429 6 mon#i4 at $9,429 - $56,574 Moving expend e6 tfo/t. Bxt£ Le4tce 600 56,574 600 $57,174 $111,922 SUGGESTED INCREASES APPROVED BUDGET - $116,935 3,350 $775,272 �2, 196* OFFICE SALARIES FIRST QUARTER EXPENDITURES SECOND QUARTER - ANTICIPATED AT PRESENT RATE LAST SIX MONTHS - ANTICIPATED AT PRESENT RATE $ 7,834. 7,$34. 15,668 $37,336 SUGGESTED INCREASES FOR PRESENT STAFF 785. NEW EMPLOYEE (Annual Rate otf $3,000} Tfo.ee month* $250 x 3 * $750 750, TOTAL RETIRED $32,871 BUDGETED AMOUNT IS $32,393 (2 NEW GIRLS STARTED LAST FALL AT ANNUAL SALARY OF $3,000. WE HAD OWL/ BUDGETED $2,700 FOR THEM.) CAMP SALARIES FIRST QUARTER EXPENDITURES $1,492 SECOND QUARTER - ANTICIPATED EXPENDITURES 7,692 LAST SIX MONTHS - AT PRESENT RATE 3,434 SUGGESTED INCREASE $ BUDGETED AMOUNT $7,077 �MEETING OF SPECIAL COMMITTEE TO REVIEW CAPITAL FUN0 COLLECTIONS APRIL 25, 196* PRESENT: J6n Long Ottt Oux>w Otcfe Cee££ JonfcA Q. Wetter pave aw anaty&.U o{ ptec^e paywent* rfue ai T. Ptt'/«e>i.tA Aittc due bat payment up to cfate $39,166.73 2, La*gc P-Ced^e-i 1^400 batautejt due be^unci xn 11,037.97 (i?20C -to $400 ba&wee. due belttnd *«. pa.yfntuvt& $,&Q1,$4 d to -t/te i p^iouao-Cty A "Pait e tc;j,^xea .u> o.*:er ii-LflttA kavv. Oeen COM- to t/utt a Apzciat tvktvi. be mctctecf tttttii r^ OA. an a>wwe/t 04 to «;Ke*i paymewt GOJI 6e expeaiccf. ewcXop, icr/ �CHT.CKASAW COUNCIL* BOY SCOUTS OF AHBUCA CAPITAL FUNDS REPORT - MAY 9, 1968 CAPITAL CAMPAIGN PLEDGES: 1966 $193,508 1967 $113,023 1968 $91,869 1969 $11,860 CASH RECEIVED TO DATE EXPENSES TO DATE CANCELLED PLEDGES 1970 $3,200 TOTAL $413,960.00 $285,978.69 289,323.40 13,323.92 OCULAR CAPITAL FUNDS OH HAND Memphis Bank and Trust To Bt Deposited 5,655.29 257.00 $ 5,912.29 CAPITAL DISBURSEMENTS Salaries (campaign office) Office expenses K&tcnuu Purchase of property Sustaining membership 1966 Service Center Service Center Furnishings Camp Administration Building Interest on note 3,296.49 11,531.38 21,600.00 64,142.19 64,633.75 96,407.74 9,628.93 17,292.98 789.94 $289,323.40 OUTSTANDING PAYMENTS TO BE MADE; Loan from Mttnphis Bank and Trust Service Center Furnishings Camp Currier water system 9,606.88 1,540.33 3.200.00faDprox $ 14,347.21 �CHICKAS4W COUNCIL, BOV SCOUTS Of AMERICA FINANCE COMMITTEE MEETING SCOUT SERl'ICE CENTER APRIL 17, 796S PRESENT: Ctyde. Lconb&Ji£ A£van F. Tote,, Jti. Witton Lax F/ianfe F-t6/ieA J-on Long tyjJULuw tito^QJtd Pau£. RodgeAA bJt£LLam l/au^/ian ^WLiQM Cowan Sam Ryiand W^££^.a?>i Ou/nn S, Ske&k&td Tote. R^c/uiAd PtcppeeA, J/L. Rot/ Bett, JA. Jonei 6. f-faifeey 196S OPERATING 3UPGET REVIEW: ->iepc"t£6 we^-C. pa^^ed oai and ope^uxttng expend ei ^o/i tk& ywJi tizv-iewtd. Wo ad/aA^nen^ ^n ^e op&i&tuig budget w&te, ^tme A^nce i/ze ope/tattng expen6£4 weAe wtctfUw i/ze expected Income and ^uiat anu;oa£d be mo/te dz^Mute. at the, etoe OjJ iae £uA&iivu.nQ membeA6^cp enREl/IEOJ OF POTENTIAL INCOME FOR OPERATING: Sam Ry£and, 4tMtatnx,ng wembe^in-tp ck&inman, Atat&d tkat mac/i HJo/ife HJOA -6,tc££ bc^w on AuAtOAjUng membe/i4/u.p and tne e6itmate ^o be -ta^ed wai ^92,000. He -tt coatd be fw^net* Ht. Lambent ^ndtcaied £n<x£ ^nete Akoutd be iome Ahfrijikage, on done Tote Atat&d tkat tke. councx^ planned io go back to She£by United -to ^.eqae^i mo^te ^andi w/ien ^ne ^xjaa£ tizAuJttA o& t>uAtaA.vung membe/LA/U.p An at£ocatt,on otf $125,000 nad been granted bt/ S.U.N. tkat tk& C^Cttenden Ut4#u,c-£ campax^n -ftkontd p^.odu.ce ^/LOWI $5,000 .£0 $7,500 ^n tfie ^.epo^ed on a .Apea-tat pnoje.ct& bootzt&t wj/Uc/t WOA bcxng p/tepa^ed 04 a meana o^ AecuAing addciconaZ income £01 ope^Uxng and cap-6ta£ needi. REl/IEU) OF CAPITAL FUNPS; U*XA a complete ^.eu^ew ojj -the capital ^und6 ine£udtng p£edge6 made, , and de£^nqaent payment xn p Tne ^o^towitng cowncttee too* appo>tnted io /Leu^ew co££ec£ton£ o^ ine cap-cta£ ^und ptedge* and Jon Long, A coptf 0)5 tne cap^Ca£ ^und /tepo-tt X6 attacked to tke, minut&A. SUPGET PLANNING FOR J96g; C£t/de Lambent annoLtnc.ed tnat at£ coiwncttee c-nttwrnen ^e^aied io -tne opeAating budget. wou£d ; 6e noU$te.d-to nave /969 budgei ei^cmateA ^.eadt/ rfot a budaet ptanntna 4c/iedu£ed &OSL July 17, 1968. �SPECIAL NOTIFICATION TO CONTRIBUTORS: Tote. &u.gg&>t&d tkat a notice, o$ the, dedication, June 75, 196%, o£ the, new; K.amp Kia Kima administration baiZding be. Ae.nt to majofi conttu.butoti& to the capital campaign. �FINANCIAL STATEMENT FOR EXECUTIl/E BOARD PATE March 37, 796* Budget Confio£ Statement Account* ThX* Month Executive Sa£a^ie* OjJ^ce Sa£a^ie4 Retirement and Socia£ Security Rent 9,73S 2,677 27,750 7,*34 257 7,057 497 7,586 7,77* * Supp&ie* Ce4 Pub&ic Relation* Organization & Exten*-ion on undeA T/tii /ear Budget 27* 6 Budget 3,02* -20*5 - 266 - 449 776,93* 32,393 *73 2,*09 7,492 4,772 - 6*7 + 559 - 27* + 62 6,000 9,000 7,077 7*,60* 37* 6 - 27 504 73,900 7,600 2,040 year Round Campling 729 7,347 - 777 S,467 LeadeTin-ip Training Conference 3S* 47* - 329 2,993 National Quota-Cnarter Fee -0- 700 - 557 2,625 Advancement 723 47* + 274 7,050 777 -0-02 947 + 497 250 + 790 -0-7254 7 0 - 5 0 7,800 250 5,072 250 Totae Operating 77,295 57,772 -5729 OPERATING ACCOUNTS SUMMARY Month Stance beg^wttng o£ month 3ti 6,257 " 36,332 to be accounted jjor >i,ir*ement* Balance Fund* Recetuab^e by end o^ #ear Balance and tfund* Receivable Account* Payabte, and Budget Balance Projected Surp£u* or De^-ic-tt 42,5*9 77,295 25,294 74*,962 774,256 783,*76 -9,560 CAPITAL FUNDS TOTAL RESTRICTED: 5,000.00 T/tibute 4,422.35 9,422.35* UNRESTRICTED: Sau^ngA 70,230.47 230,003 �CHICKASAW COUNCIL, BOV SCOUTS OP AMERICA CAPITAL FUWPS REPORT - APRIL 17f 1968 CAPITAL CAMPAIGN PLEPGES: 1966 $193,508 1967 $113,023 1968 1969 1970 $91,869 $11,860 $3,200 CASH RECEIl/EP TO PATE TOTAL $413,960 $278,790.68 EXPENSES TO PATE 287,148.40 CAWCELLEP PLEPGES 12,912.50 REGULAR CAPITAL FUWPS ON HAWP it, Bank and Ttia&t To be deposed 24,310.28 332.00 $24,642.28 CAPITAL PISBURSEMENTS -tea (campaign oj£tce) we* Kvtchwn 3,296.49 11,531.38 21,600.00 pwpvity 64,142.19 n&nb&i&kip 1966 64,633.75 -tee Center tw. FuAnca/UMg.6 Camp AcfinotuiAatcon StMding IntViQAt on note. 94,007.74 9,628.93 17,292.98 1,014.94 $287,148.40 OtfTSTAWPIWG PA/MENTS TO BE MAPE: Loan fafwm Memp/tc& Banfe and T&a&t Setv^ce Center Fu/tw-cs/voag^ Camp CuA^ieA «Kt£e>i Af/4-tem $33,000.00 7,5^0.33 3,200.00 $37,740.33 �80/ SCOUTS OF AMERICA CtflCKASAW COUNCIL FINANCE COMMITTEE MEETING JANUARY 77, 196&, 7:30 P.M., SCOUT SERl/ICE CENTER PRESENT: Clyde Lambert Maynard Thompson Sam Ryland Marlon field* WUi Allen Wilton R. Lax. Jim Long paul Rodger* Jack Grady Herb Schmid Ralph Voung Jones Huskey Walthall Peters REVIEW OF 1967 OPERATING Clyde Lambert, committee chaifuman, reviewed the 1967 financial operation o£ the council which revealed a deficit o$ approximately $11,000. A nummary report which he explained i* attached to the minutes. He pointed out that budget control had not been the problem since the council operated within a greatly reduced budget. He alto pointed out that the council wa* not insolvent a* activities profits firom camp and the Scout show had been used -to meet expend e*. The chiefi problem $or the year wa* the poor collection of, sustaining membership pledget. A normal collection with a 51 shrinkage would have provided adequate fiunds to meet expense*, but contusion caused by concurrent collection* on the capital campaign pledget and the sustaining membership pledge* had brought about a 20% shrinkage in collection* £or operating fiunds. Wi. Lambert stated that Shelby United Neighbor* would be approached £or help and the committee di*cu**ed other mean* to improve the *ituation. Committee member* pre*ent agreed to call tho*e, with unpaid 1967 *u*taining membership pledge* in the amount o£ $50 and over. Sam Ryland *aid that he would di&cu** the*e card* with the *u*taining member&hip steering comnittee to be *ure that thi* e^ort on collection o$ overdue pledget would not in any way prejudice the 196S *u*taining member&hip campaign. Mr. Lambert *tated that the camp truck and Kamp Kia K<ima aominittration building had been paid £or out o^j activities fiund* which were available at the time and that proper trant^er *hould be made to cover the*e co*t& out o£ capital &und*. It wa* moved by Jim Long and *econded by Bill Mien that the purcha&e o& the camp truck and the camp administration building be transferred firom operating £und to the capital &und. Tki* motion wa* carried. SUSTAINING MEMBERSHIP: Son? Ryland, chaiman ojj *u*taining member*hipt reported on organization which had taken taken place and *tated that hi* group wa* confident o£ reaching it* goal in 1968. RE1/IEW OF CAPITAL FUNDS: A review o£ the capital fiund *ituation wa* made including total pledge*, collection on pledge*, and expenditure* to date. A copy o{ thi* report i& attached to the minute*. CAMPING MEEPS: Herb Schmid, chairman o£ the camping and activities committee, wa* present and expressed the concern oi hi* comnittee on improvements needed at the council camps $rom the development £und. He said that work was about to be completed on a priorities List orf camp -improvement but it sewed obvious that adequate £und* would not be available to complete all the needed project*. It wa* suggested that selling o$ project* to individual* and group* be used a* a means orf getting the job done rather than depending 'entirely on �the, development fiund. It wa* pointed out by Alt. Schmid that the. gtieateAt ptiiotiity MO* wo/ik on the. tine* at Camp CuMiesi and thi* wonk. needed to be completed pfiion. to the, *psiing compo-teea . It wa* moved by 3m Long and seconded by Witton lax. that the. finance, cornnitta recommend that the executive boasid authorize expenditure* fam the capital tfondi to complete thi& wofik on the Camp Ca^ttet water. tine** Thi* motion wo* SPECIAL Budget* Schnid. gets be. attached fan the. Scout *kow and Kamp /Cia ICana wete reviewed and exp&uned by HeAb It uw moved by Maynasid Thompson and seconded by Witton Lax. that t/ieie budapproved. Thi& motion wa& carutie,d and cop-tea orf the approved budget* ate to the minute* . ICE MACKIVE FOR KAMP /CIA KIMA: Tne need rfo/t an ^.ce machine, &on, Kamp Kia Itima and po**ibte. Aaving* through it* u*e MO* btiought up and di*cu**ed. It wa* *ugge*tzd that mo/ie $act* on patc/iaae and an ,tce machine be ptte&vnte.d at the. next i{-aiance committee meeting. SCOUT FIMAA/CE POL1CV: Jack Gnady, deputy fiegionat executive, wa* pment and catted on fati tema^feA. He congratulated tne counccd on it& unu*uatty good growth and *tate.d thi& wa* the. psumasiy fi,ea*on that fiinanciat ptiobtem* had ani&e.n. Growth in fiinanciat income, had been excetdent bat it t*)a* di^icutt to feeep pace atctn the. fiapid growth in *esivice,. He. corrtnended the finance, committee, £01 it* ditigent wo*ik in adminit* testing the, coancit'* finance* . M*. G/tadt/ po44ed oat a booklet containing finance, poticy *tatement* o& the. Koy Scout* o£ America and bxie^ty ex.ptaine.d Aome, o& the*e poticie* to the cowmcttee. *ubtnUted, 3one* B. SecAetatiy �INFORMATION ON 1967 OPERATING SUPGET OF CtflCKASAW COUNCIL OPERATING SUPGET {otuginat approved) $196,000 ReuUed ./,u AugiM*, 7967 to 191,507 OPERATING EXPENSES OPERATING INCOME S.U.N. SiU'tauUn A*ea Campa^n 776, Z«5 53,422 (70,000 pledged) 5,4)7 446 OPERATING PEFICIT (Pec, 3?, 7967) 75,055 APPITI^Al IMCQME Ff?R T967 ML January, 196$ on 7967 pted^e^ Adc&tionat payment* anticipated on Account* 7,*00 700 S5S ACTUAL PEFICIT AWTICTPATEP na& been on co££eetton on pledge* due 05 parent on ^wo campaign* -t/ie 4ame (Peveiopment Fund and AuA-fctututg membe^. $17,697 �FINANCIAL STATEMENT FOR EXECUTIVE BOAKv PATE Pecembe*. 7967 Budget Cowtnot Statement Tkc4 Undent Budget Budget 62 56 -0772 3 92,355 28,996 77,477 3,764 70,860 6,277 75,598 7,973 2,074 6,568 7,760 2,250 588 2,734 - 04,692 94 -7273 * 7 - 523 + 794 +2360 - 568 - 602 + 773 + 774 - 432 - 240 - 725 - 762 + 259 - 252 - 736 - 756 93,629 28,995 72,000 3,570 8,500 6,7S5 76,200 7,200 1,300 7,000 2tOOO 2,575 750 7,875 250 4, £23 250 75,437 797,340 - 768 797,507 Montfi Ope/iottng Account* Executive Sotou-ea and Soc-ta£ SecuA-tti/ towt O^tae Supp-tce* Maintenance and Exten4<ton V'eat Round Camping Fee Aduancement ^n Expense I WA usance TotaC 8,704 2,677 580 257 893 497 949 780 76 333 784 -0- OPERATING ACCOUNTS SUMMARY Of5 to be accounted TfttA Montft - 7,095 9,476 2,327 -13, U6 CAPITAL FUNPS TOTAL RESTRICTED: Endowment T.Ubute UNRESTRICTED Saving* 5,000.00 4,422.35 9,422.35 4,770.78 74,793.73 �CHICKASAW COUNCIL, BO/ SCOOTS OF AMERICA CAPITAL FUWPS REPORT - JANUARY 17, 1968 CAPITAL CAMPAIGN PLEDGES: 166 mi $H3,023 CAStf RECcmP TO PATE E;;PE;VSES TO SATE ?968 /969 $91,869 $11,860 J970 $3,200 *249,M3.6? 279,347,95 LOAN FROM MEMPHIS BANK ANP TRUST 33,000.00 CAWCEUEP PLEDGES I I f 941. 50 CAPITAL FUNPS ON KANP Bonfa and T/io&£ To be cfepo-6-Ctecf 2,567,66 ?9g.OQ CAPITAL PISSURSEMENTS .eA (campaign oj^cce) expe»we4 Ke-tcfium orf p^ope^t(/ embe^fu,p J966 e^L Se*v>cce Center (!uA.kw4fttW3A Cawp admmc4t^wtton bvMding on noXe 3,296.49 11,53?. 38 21,600.00 64,142.19 64,633.75 94,007.74 9,628.93 1 0,000. 00 507,^7 ^279,347.95 TOTAL �ESTIMATE? M0N-BUPGET FOR KAMP KIA KIMA J968 T.VCOME ".Vtoetcng 6,500 300 Camper at $19.50 eacA 42,900 500 Income $52,200 EXPENSE T-aadtng 7,600 Food 22,500 Ptog/tam 3,000 ?l,500 soo 1,700 Camper Supple* 2SO Supptcei zoo Expense $50, ISO �1968 SCOUT SHOW ESTIMATED SOPGET Conce^-a-tona 800 FACUITIFS , tabo*. and u&JUtizA Booth. eA.ec.tton Watchman 5S2 1 ,900 60 PROMOTION Tccfee£4 (dona-ted fay Coca Co£a) P>i0mo£u»tta£ booklet Ticket 4a£e4 feLcfe-ojj and o<^ce iapptcw u»uX4 (50) Scoot SteJxon Hat& One g>cven -to Un^t leacfw ^jj eacn -at tuut ^e£^4 one 6oofe 325 /OO 100 1,400 1,000 PROGRAM BCue pi/tn-ta 01! layout Hcfabon AwJatci* equipment (badges, c£ipboand&, eic. ) IS SO 25 50 35 (donated b# Coca Co£a) Sound eqtu.pnent (donated bt/ Coca Co£a| TV, new4pape/iA, ^.adio (no cnatge.) \i 20 100 �CHICKASAW COUNCIL %OV SCOWS OF AMERICA MI MUTES OF FINANCE COMMITTEE MEETING SEPTEMBER 27, 7967, 7:30 P.M. SCOUT SERVICE CENTER PRESENT: Clyde. Lamb&it, Maynafid Thompson, r/etman 3enidoifJ, Mvan F. Tote, J-t. , flank FibkeA, Raymond Oick&y, Jim Long, H&tfa Sc.hnu,d, Hasiotd St&inkanp and Jone* HuAk&y. 7967 BUDGET; The. 7967 opeA&tcng badg&t woi fiQ.vio.Mad and /lev-ued .to a .to£a£ o-tf $191 ,507. It WOA woued by Herman Bet-udo^^ and Ae,c.ondad by Atvan Taie ^tet #uA ^.eu^6£cf bcidgei be to tkz. execuXiue booJtd ^ofi appsiovat. 1iiU> mo-tion tucw ca^^ted and a copy ^ci budget i& attacked to tke. 196S SUPGET: p-topo-Aati O4 p^epa/ied bt/ ua/Uoai coancc£ cormi.6tte.e6 ^O/L 796S op&Latton aiid ^eyiawed -61 d&t&it. It W(U moued by A£yaw Tote and seconded bi/ Hexman tkat a totat connect op&i.attng budget fan. 1968 tn tke. mount o£ $230,000 be minutfU . o ifte executive boa^id. Tkc6 motion WOA ca/i^ted and .u attacked to tke, PROJECTED SOURCE OF INCOME: T/te committee ^ecormiended ^L£ Sketby United Wex.g/ibo^4 be aifeed jjoA $130,000 and tliat m&nb&i&hlp produce $100,000 ^on. 796S. CA]UP ADMINISTRATION BUILPING: Ii Wai ^.epo/i^ed -thai t/ie new) adiTiou^i/taicon 6tu£di,ng ai /(amp /C^a /Coria nod been comp£e-£ed C£t/de lamb&it nAuimad. tk& contract w<itk Ck&Jiok&e. Vtttage. w/u.cfi ca£^ed jjo/t a ^o^:a£ payment Oj5 $ 7 7 , 7 5 0 ^O^L .tkci bLuZdtng, $10,000 o£ wklck would be iab^yiacied 04 M^.. John Coopet'4 cap^ta£ campa-cgn pledge. I-t WOA a£^o nvpototed that tk&te. wwa£d be at ^eait $10,000 ptio&tt on tke, 1967 Kamp /Cta wxu moved bt/ F^tanfe F^ineA and seconded by Haswtd St&inkamp tkat tke, balance o t/ze /CatJip /Cta K-iwa admoiXA^La^con btUZding be paid ^O/L oat Oj5 -tn-ci camp t&itk tkl& mon&y to be ^.ep^aced ^,om capital {,und& when payment o£ p£edge6 mafee Tki& motion �September 21, 1967 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA OPERATING BUDGET Expenditures JanuaryAugust Recommended Revised 1967 $97,105 60,613 93,629 116,938 Office Salaries 28,738 18,550 28,995 32,393 Retirement & Soc. Sec. 12,069 7,138 12,000 13,900 Rent 3,570 2,448 3,570 6,000 Office Supplies 8,000 6,975 3,500 9,000 Maintenance Salaries 6,785 4,228 6,785 16,200 11,232 16,200 7,077 18,608 Public Relations 1,250 933 1,200 1,600 Organization & Extension 1,964 300 1,300 2,040 Year Round Camping 8,025 5,099 7,000 8,467 Leadership Training Conf. 2,696 548 2,000 2,993 National Quota Charter Fee 2,375 1,175 2,375 2,625 Advancement 1,020 331 750 1,050 Campaign Expense 1,875 1,429 1,875 1,800 250 250 BUDGET ITEM Executive Salaries Field Expenses Audit Insurance Miscellaneous TOTAL OPERATING 1967 Approved Budget 250 Proposed 1968 Budget 3,830 3,178 4,828 5,012 250 90 250 250 $196,003 $124,267 $191,507 230,003 �GENERAL DATA ON CAPITAL CAMPAIGN JUNE 22, 1967 CAPITAL CAMPAIGN PLEDGES 1966 196/ $198,008 $116,545* 1969 1970 $91.869 $11,860 $3,200 and Ine&wtea I, J968 COLLECTIONSt 1966 $155,347.59 1967 42,013.17 TOTAL - $197,360.76 2. CANCELLED PLEDGES AS OF JUNE 19 - $7,915.50 3. PAYMENTS TO F. T. M<Uf 5, 1967 - $16,680.00 June 5, 1967 - $19,797.00 $36,477.00 4, BALANCE AT MEMPHIS BANK ANP TRUST - $2,592.15 TO BE DEPOSITED - 457^30 $3,049.45 5. PLEDGES DUE IN 1967: $61,4*3.05 JUNE - 8,178.14 OCTOBER 4,916.33 JULV - 6,750.33 NOVEMBER 4,890.33 AUGUST - 4,729.33 DECEMBER 17,847.22 SEPTEMBER - 14,171.37 TOTAL $421,482 �SO/ SCOUTS OF AMERICA CKICKASAW COUNCIL MIWUTES OF FINANCE COMMITTEE MEETING JUttt n, 1967 CAROUSEL £ESTAL(RAMT - I'MLNiH" CTCOl/t" 7:30 A . M . Clf/de Lambent Bob B CztiJL WeJ W. P. ticjwid St&inkawp Median ttattkatt GENERAL PATA - CAPITAL CAMPAIGN: dLU&uha£$.d a mvmoQtta.'pkG.d n&ponz. on cap-Utat aamptugw . Tfi-U /xej to tli AWe-JT Qisf SERt/IClf n o^ tk° ZuUdLiiQ Cor-wittO-d, eAtur&tzd wp to pay the. c.on&ia.ctotL by Juty 1 , 1967. T'.ia bo. neeJc-d by Augu&t 1 , 1967. $40,000 to be, $1C,OQQ vooutd OFFICE FaR annoancea -t/ia/t thsuWAh tk<L e^o^tti o^ liasta.id St&iyikamp, a memfce/t 0(5 -t!ie '.jiiULdtng CownL£t&e., Tkz ?tn*>t tiattonat Sank o{, Mempku /tad rioivite.d to tke. connect eZ&van (11} execttitue mad -^OUA (4) /i zcM&taJuat Wo & fold Ji&qu&&£ed tlm awtfaotiAty to puAdw^o. from tiotid&ij ?%&&&, o^tzz £uJWAAii>LnqA u to $6,000. He. a£AO tKLC(U.&>te.d t'ne. auMio^itg to negotiate, the, balance oy -t/te. o^Zc up to ?6, moved tkat the. jj^nance committee /Lecor/wend io i^£ execattvc boa^.d i/ia-t be, ^iantdd. F/ianfe F-tAfoeA i^conded t/ie motion. The. motion SALES TAX EXEMPTION ; j tax OF OFFICE Ctyde. Lajnb&t,t Ji&qu&&£&d tiiat tlie. uwu&fung4 be -tone up to 6e r/iode oue^i a -t/te y<uvu> -to payment than oine. Tfte meetotg t Scout �GENERAL PATA ON CAPITAL CAMPAIGN JUNE 22, 1967 CAPITAL CAMPAIGN PLEDGES 7966 1967 $198,008 $116,545* $20,000 1968 1969 1970 $91,869 $11,860 $3,200 and 7, COLLECTIONS: 7966 - $755,347.59 7967 - 42,013.17 TOTAL - $797,360.76 2. CANCELLED PLEDGES AS OF JUNE 79 - $7,918.50 3. PARENTS TO F. T. TWER: May 5, 7967 - $16,680.00 Juwe 5, 7967 - $79,797.00 $36,477.00 4. BALANCE AT MEMPHIS BANK AWP TRUST TO BE PEPOSITEP - $2,592.75 - 457.30 $3,049.45 5. PLEDGES PUE IN 7967: JUNE AUGUST SEPTEMBER 5,773.74 OCTOBER 4,976.33 6,750.33 NOVEMBER 4,890.33 4,729.33 PECEMBER 77,847.22 14,171.37 TOTAL $421,482 �CHICKASAW COUNCIL FINANCE COMMITTEE MEETING MAY 2, 1967, CAROUSEL RESTAURANT, ?:00 A. M. PRESENT: Clyde lambert, Frank Fisher, Bill Wofford, Bob Bleckin, Shepherd Tate, Herb Schmid, Ralph Young, Jones Huskey REQUEST FOR TRUCK FROM CAMPING COMMITTEE; Chairman lambert stated that a letter had been mailed to members of the Finance Committee explaining a request by the Camping and Activities Committee for a new truck to be used in camp. Committee members had been asked to express their opinion prior to the meeting if they could not be present. Herman Bensdorf hadexpressed his opinion that a new truck should be purchased. Alvan Tate had suggested that thorough investigation should be made on the possible economy of leasing a truck. After a brief discussion, Bill Wofford moved that the Finance Committee recommend the purchase of a new one ton stake body International Truck at a total cost not to exceed £2,770*62, with funds to be provided from Scout Show funds. Driving and care of the truck would be the responsibility of the camp ranger at Kamp Kia Kima. Thij motion was seconded by Frank Fisher and carried. Memorandum to Finance Committee explaining details is attached to the minutes. Respectfully submitted Jones B. Huskey Secretary �BOY SCOUTS OF CH1CKASAW COUNCIL, NO. 558 612 M. & M. BUILDING MEMPHIS 3.TENN. JACKSON 5 - 2 3 3 1 26, 7967 MEMORANDUM TO FINANCE COMMITTEE. The. camping and activities cowtnittee in itt> /Legu&w. monthly meeting he£d weefe ciiacowed *wo <ttw& that need to be brought to the attention orf the finance. cownittee. It had been Auggeated by the finance committee that the camping committee teuiew t |{oi jjunda -to puAchaae hot rfood canMeAA and container . Ajjtet eon<£c4cu64.con the camping ccntnittee agreed that even tnoug/t be needed ^o attest ^e touting camp p/iog/wm ^tn ce>tt<un oAea*, oX -the oat-po-6-C camp should wqiuAe. each ^.oop ^o do a£^ ojj ^ti own coofctng. woa£d no-t -tnen neceAA-ctstte any juncto ^OA ^ne ^ood ca^uew and Tne o-tnen. >^Ccm wcw ^tetoted to t/ie opetatton otf -the -^tacfe at Kamp /Cta, K^ma. Complete 4tudce4 wktch we^te bcutg made on the tfcucfe A^taatwn weA.e not /teadtf to be pA,e4ented at the Mavich campiina and acttv^tcei comntttee meeting and the^te^oAe the committee t«w not /teaaV to p^went a /teqae^t at the Ap.tc£ penance comnt-Ctee meet-cng. The camping cowmtttee /tecofrniendi the puAcha^e ojj a new Inte>inatcorta£ one ton faodf/ t^ucfe to u^e ^n the iutwie/i camp p/tog/tam. The tymcfe woaCd oJL&Q be occa^^ona£ aie 04 needed thioughoat the yea*. p^eient t^ucfe -CA a 7951 mode£ and «m obtained through government ng the camp reason xn J966 we 4pent $735.50 on *£paiA6 to tkU tstuck. It -en the 4hop <o/i *epax*5 about one tkctd of the, camp .aeo^on wh^ch g*eat£y -tmpa^ted OUA operation. A t^acfe o^ tkit> type. *u e64entia£ to move tent p£atand othet heavy eqacpmewt in camp and -ta needed dai^y Xn the camp operation. We have been on the lookout fan. awothe* Aatp^uA p^topeAty fiucfe but have not been ijo^tunate enough to find one. The camping awmtttee ^ of the, opinion that the pA-eaent t*ucfe mait be -tep^aced due to the excea-i-tve expense in tivpaiM which cttttC mo^t &tfee£y be gAeatet thxi Auwne* and aJUo due to the inconvenxence oj having xt out orf 4e*v-tce <o* a g-teat portion of the. camp The cowwcttee coni^tdeAed two po*&ibitttiz& to remedy the ttucfe 4>6tuation fox. the, camp *ea&on o* baying a new t*ucfe . leoA-cng Ko* the eleven weefe camp 4ea4on woaCd co4t a totat of $1,030*00 including ga6 which it> estimated at about $300, The. beat fa-id we have on a new ttucfe i& the. International one. ton &take. body at a total co&t of $2,770.62. Thi& tsuick would have, a guarantee fofi. 5 yeoAA on. 50,000 mile*. The. camping committee fteJU that thU wou£d be the mo4t economical and pAov^de a& with a ttucfe available, yea* /tound a& needed. �The. camping committee mafeea no Aecommendation on the. financing orf the. fiucfe. Tne corrmcttee me/te£(/ -teconwewda that buying the. new t/iucfe XA the beit Aoute to tafee. ThU -recommendation ^5 made ajjtet con4-tde4ab£e itacty b</ tne committee. I ft talking to Clyde, lambent, choAtonan otf the, finance committee, ne 4$ the, finance, comntttee app^ovei t/u4 expendttuAe, tfuit -ct should come, out Scoot A^OM) pAOrf^ta. Tne j{o££owttng lyi^QfmoJU.on should be helpful: 1967 Scout Show pno{,<U to date. Authoru,ze.d ijo/t. ojj&cce equipment $5,995.33 (we /tope tkt* wctt be AuthosU.ze.d IJOA. camp -onp/iovement 8a£awce o Scout the. $2,770.62 expencttttt^e ^o-t t/ie t'atcfe ^ aut/ion^zed ((/torn t/tc4 jjunrf, a $3,070.6? woaCcf be £e^t with mow ticked 4a£e^ /Lece,tpt4 £.tc££ expected. T/te camp/arg committee ^und expenctttu^ei t^iat tne^e 7967. be no fantkvi neecf to ant/ We nave been to£c£ that -ct w)tc££ tafee 4eveAa£ w;eefeA to ^x^tC an o^trfe/L £ot a new puJicha&e. 44 approved, t^eAe^o^e we do need ea^£i/ action 4.^ we pa^cnase a camp W4ll be, a meettwg o^ the jj-tnaiace cornnittze. to dc6cai4 thlt> next Tuesday wot.n4.nQ, May 2, 7:00 A.M. at tne Ca^ottiet Re4tau*,ant on Walnut Gfiove. Road. The. committee wcC£ meet w-ctfi the. iuitac^cng membe^6^p 6te.2Su.ng conmcttee. In tfie event t^ou ^nd -tt >tmpo44-ib-Ce to meet wttn the ^nance coms?tcttee at thl& time, woa£d you ple,a&e. call Clyde, Lambent and expA.e4i i/ou^. opmion to me hea/i ^/iom you ^^ I can g-ive t/ou additional B. Hu&ke.y Scout Execute f �WV SCOUrs OF AMERICA * CHICKASAW COUNCIL MINUTES FINANCE COMMITTEE MEETING APRIL 6, 1967 MEMPHIS BANK AW? TRUST COMPANY 7:30 P.M. PRESENT: Clyde. Lambert Bob Btecken Herman Ben*dorj$ A£van F. Tote, Jr. Bite Shepherd Tote Herb Scfcmid Jone* Hu*feey FINANCIAL REPORTS: The i$ot£owing ^inanciat report*, copie* o& which are attached to the minate*, were reviewed: A. B. C. 1967 Scout Expo*ition Operating Budget fox. FirAt Quarter Ojj 1967 Capital Funa* Membership ^or 1967 BANKING FOR SERt/ICE CENTER PROJECT; It wa* recommended that a *eparate faanfe account ^or the *erv-cce center be *et up with Memphi* Bank and Tru*t Company. The Scout executive wa* to *et up proper procedure* with council treasurer. REQUESTS FOR FUNPS FOR OFFICE EQUIPMENT AM? CAMP EQUIPMENT: A tetter o& reque*t ^or o^-cce equipment wa* read and di*cu**ed. attached to the minute*. The tetter i* It WAX* moved fay Atvan Tote and Aeconded fay Shepherd Tote that Mr. Joe Schae^er be approached on giving the tt*ted equipment to the councit, but negotiate on the fae*t ba*i* po**ibte to purchase the equipment up to a totat ofa $1,500 t£ nece**ary. motion wa* carried. Bob S£ecfoen agreed to contact Mr. ScAae^er to negotiate ^or t/iiA equipment a4 and before the executive board on AprXt 13, x. A letter ojj request j^or camp equipment too* O£AO read and cU^cuAAed. ThL& -tetter -ii aX&o attached to tne minute*. Tne tut o£ equipment im6 approved witn the exception o food carrier* and container*. Tota£ amount approved too* $7,654.10. It wo* *ugge*ted tnat the camping and activitie* committee made further *tudt/ o^ the need ^o-t th&&& food carrie/t* and container*. It too* a£*o *ugge*ted that Mr. George Phittcp* be contacted to *ee i^ a better price cou£d be obtained on the chain *OHJ. Jone* B. Hu*feey> Scoot ExecatcO'c �1967 1967 SCX1T S«*>*' (-to dcttt] T4jc.ke.-c MCitrna {donated 6y COCA Z93.Si 97.65 OrtJ tfjC^C* 4 Cy un-ci* PROGRAJU Oaarjc* [danittd 6y Coca ^ ncutto (no c TO �FINANCIAL STATEMENT FOR EXECUTIVE BOARD DATE March 31, 1967 Budget Control Statement Disbursements This Month This Year Over or Under Budget Budget Operating Accounts Executive Salaries Office Salaries Retirement and Social Security Rent. Office Supplies Maintenance Salaries Field Expenses Public Relations Organisation & Extension 7,246 2,266 22,612 6,607 974 297 829 497 1,359 51 3,303 892 2,808 1,491 4,258 21 ic.ir Round Camping Leadership Training Conference National Quota - Charter Fee ActYoncement Campaign 3;cpenses 393 140 — 104 1,127 _— 92 Audiuh Insurance Miscellaneous — 15,396 TOTAL OPERATING OPERATING ACCOUNTS SUMMAKT This Month Balance beginning of month Receipts Total to be £cc<3unted For 10,842 28,029 38,871 Disbursements Balance Funds Receivable by end of year Balance & Funds Receivable Accounts Payable & Budget Balance Projected Surplus or Deficit 15,396 23,475 127,859 151,334 150,600 734 CAPITAL FU1-3DS TOTAL HSstricted: Endownent Tribute UNRESTRICTED: Savings Bonds 5,000.00 4,022,54 9,022.54 15,600,00 5,COOcOO r >'-• ™.", i-,3 249 72 1,151 233 100 -1,664 - 578 + 285 + 01 + 80? - 204 + 208 - 63 - 420 - 856 - 442 - 494 17 70 + 833 63 - 834 - 46 45,402 -3,600 185 1,301 — 123 - 97,105 28,738 12,069 3,570 8,000 6j7?5 16,200 1,250 1,964 8,0^5 2,6% 2,375 1,020 1,875 250 3,830 250 196,002 �CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA CAPITAL FUNDS REPORT - APRIL 5, 1967 CAPITAL CAMPAIGN PLEDGES; 1966 $198,008 1967 1968 $116,545* $91,869 1969 $11,860 *Includes $20,000 of materials and services. CASH RECEIVED TO DATE $175,310.55 EXPENSES TO DATE $165,203.81 BALANCE $ 10,106.74 REGULAR CAPITAL FUNDS ON HAND Memphis Bank and Trust $3,932.12 To be deposited 3,578.00 Operating accounts to be transferred 2,596.62 $10,106.74 CAPITAL CAMPAIGN EXPENSES Salaries (campaign office) 3,296.49 Office Expenses 11,531.38 Ketchum 21,600.00 Purchase of property 64,142.19 Sustaining Membership 1966 _64.633.75 $165,203.81 1970 TOTAL $3,200 $421,482 �SUSTAINING MEMBERSHIP APRIL 6, 1967 NUMBER CONTRIBUTORS AMOUNT GOAL ENROLLED NORTHEAST 500 232 & 53000,00 t 2,757.75 NORTHWEST 600 466 6,500.00 5,022,75 SOUTHEAST 1000 581 11,500,00 8,528.77 SOUTHWEST 900 480 15,000.00 10,951.65 1250 966 20,000.00 17,588.50 NORTH 100 32 1,250.00 470.00 SOUTH 150 83 2,250.00 1,504.50 CENTRAL 125 53 1,500,00 815.00 COUNCIL SPECIAL JL7Q 150 10,000,00 8,120.00 TOTAL 4795 3048 $73,000.00 155,758.92 EASTERN GOAL ENROLLED �MA. F. Clyde. LombeAt, ChoxViman Finance Cw.mitttt ChickaAaw Councii, o S. A. 2500 Buitdir.c ' We nave, an opportunity to get A^me much needed oj(£ice equipment at what to be a good .ifiv-ingA ion. the councit. SZa^ City Baicfe Company to cfupoAe oi Aome e<ju*pment w/tich. hoi o*u'y i>een u^ea ^o^ a £cw The e^tUpmcn^ C04t B^u^ C^ti/ $2,301.70 in Juty 1965 and ti&y have o£$eAe.d to kttt it to the. council at a max-tmiw co^-t 0$ $1 fSCO.OO. Thttj iwatd have. the. A. S. tttcfe Company q-tuc -ct comp-Ceie 4eA.ux.ce 40 that •ct woatii be ptiaCsticcL&'j tike, neu' eqaiwient. The A. 6. Picfe peopCc -tett u* iJ> a veJitj good buy. Exact -£e*m4 hai/c no-t been eAtabtc&hecf wttt/i bat it i* po&tibfe. -that tc'e may be abfc to WAfe a dea£ to odtaui ma/oA. paAt orf the eQtttpmcnt x> an £Jj4Ct (&uftt£ea£ili0 wickine. e.nd ctemA. OrxA. pAeient m£me0g*apk macnx>e ^CA ^-c^teen ycaAA and conitantti/ x>i need o< AepatA. It u,«oa£d take. appAoxxmatet?/ $1,000 to machine with a Aitnitax. new maneoflAaph machtue and an o tui£i. {ix.ve tu much betteA quatittj iwAt, It can actuatty money we now 4pend on t/ian the dupttcatoA the cqu/tptent S/ujC^ Cxt(/ tA o^eAcng tnc/utieA a ^0-tdi.ng machine., a padding pACAA, and a Aeam papeA. cutt€A which /iaue needed a long time. City iA getting A^id o& thi* eqaipment due to a change -in thetA operation They weAe not unhappy with the c^aipment in any uxty. , Moictd Stcxjtfeamp, chaxlAman 0(( the o^xlcc and peAAonnei committee, -i* out o^ the city ^OA AeveAat uJeefe*. I have diicuAAed thiA with hxm and he x> o^ the opinion that toe should get thtA equipment x,rf we can poA*tb£y do -60. Ke ciid thinfe that Aome ejjoAt should be. made, to attempt 6-Cu^ Cit<,' t» ^uAtheA Aeduce the AateA pAicc, ^te ' �tiaof Ct;/d£ 0(f *> equipment i& att tj-tea.^// needed, •££ wou£d be p^acttcot^i/ ^cfee new cuid neto e<?iUpmc,rU: toootti ca^t fnucft sro^te. We wovJtd tike, -to that ike. ^-ouxnce comncttee co»u^.de/t. opptov-ing -Ct : Scoot 8. Scou^ ExectUxue �Aprlt 4, 1967 F. Clyde Lambert, Chairman Comnittee C!ilc,kasaiv Council, 8. S, A. 2500 Sterlck Sultdlng Memphis, Tennessee Dear Mr, Lambert: Oust camping and activities committee lias studied and reviewed some of our needs to improve the operation of the swtweti camp ptogiam at Kamp Kla tUma On the attached sheet Is a list o{ equipment we wowtd tike to Bequest that the finance aomnlttee approve to be purchased facm Scout show pno&lts, The majority o$ the It&ns ate £01 tlie outpost camp at Kla Kltnat whete we hope to improve the service o£ $ood» rood service io>i this operation has been a source o$ some complaint and It Is the opinion o$ the camping comnlttee tliat containers £01 caM.yln$ hot £oodf tables and dining filleA uiiti kelp this situation, tsi&nendoustt/. It Is not deslied oft &ett pfiopvi that the requested Items be paid {ox. oaf: of campers fees and they asie not provided In the development You*, consideration of our request uiltt be appreciated. Slnc&iettj yours, Herb Sclmid Camping and Activities Chairman HS/md �7 y i o J. WliOliOU 3&U Wd SdWW *OYH IV ' mi s»aioa \ 00* 091$ OJL OJ, � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Chickasaw Council Executive Board Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource Contains Reports of Committees, Annual Reports, Recharters, and Minutes Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document C/-/ZC/CASAW COUNCIL MIWUTE5 OF FIWAWCE COMMITTEE BOY SCOUTS OF A OCTOBER 9, 1973 - 5:30 .SCOUT SERVICE CENTER PRESENT: &U£ Quinn JAM Long Andy U/ Vaugkan Vow &itt Cowan Roy K* CkcuJunan TSUUi Oiiinn RE I/I Eft/ OF 7973 FINANCIAL A .£>Lea4uAm /tapo/ii enctcwq Sepiemfae^t 30, 7973 tUai gx'.ue.n ^o a££ and an ei^toMO-te OjJ 7973 income and expew^e6 w)a^ pJieA&nted and Jit> attacked. 2. Tke. aoffmMe.0. and OA&'iwnQWt& wete made, 3. T/ie CQttmi&tfie, -teu^ewed /5-cx ctccottn£& -t/iat wetc AuggeAtzd to be, c£oAftd -at 7973. T/te accoaitti ate ai Canoes ^ 947.67 5coat 5&U;ae (7739.67) 259.33 /ceA ai /Camp /Cat /Ctma, 242.95 Pkotog/iapky Equsiptient 62,90 ViAbandzd Tsioopt 339. 07 7974 COUNCIL OPERATING BUflGET: T/ie budg&t WOA p^teiented and -teu-ceMJed -tn d&ptli wtth each pafrt o£ tke, btt&ffk.doy)Yi d.c4c.u,64ed. T/te cxmwc-ttee ^ecor/wended -t/ze budget $01 7974 06 $463,246.00 and taoatd be p/iei£jt£ed -to ^/ie execa^tue boaAd ^on. fyppJiavat. A copt/ o^ -tn-u budget -66 attac^kud. THE 7974 SUSTAINING MEMSET^f/IP EA/RQLLMEAfT PRU/E; 7974 AuAtoMiing m&nbeJiAkip PMoltmunt dfitve, WQA dcict^i^ed and a p.6m o^ acXcow t approved 4/iottttwg -die cottncit and du>&tsict ox,$aniza£i.Qn tliat woutd be intttat&d tn the. 74 campaign. A copf/ 0(J t/ie ptot and organization ckait i& attacked, S.M.E. SteeAing Comtiittze. HKW appointed and a JLi&t iA attached. X CEICKASAW COUWCIL9 B3Y SCOUTS OF AMERICA Statement of Operating Income and Expenses For the nine months ended September 30,1973 _OPERATING.INCOME Contribution Income: United Funds Shelby United Neighbors Community Chest of West Memphis SUSTAINING MEMBERSHIP OTHER INCOME: Income from Unrestricted Endowment and Trust Fund Investments Income from Restricted Endowment and Trust Fund Investments Net Income-Supplies for Sale Sept. Local Office Sales $1,805 Less cost of Sales 1,535 Income - Camping Income- Activities Income from General Working Fund Other Income-Matching Funds,Natfl Council BUDGETED Year 1973 $172, COO 15,000 $187,000 $135,000 nent $ 2,000 at _Q_ 9 Dnths 5,197 3,751 3,600 —0— 15,000 ivestments -0- ]ouncil 11,740 9 Months 1/1/73-9/30/73 $142,000 5,OGO $147,000 $ 93,500 $ 1,000 -0- 2,400 — Q— 15,000 —0— 9,224 Month of September $15,000 -0- $15,000 $ 6,031 $ 251 -0- 270 -Q- -0- -0- -0- ACTUAL 9 Months 1/1/73-9/30/73 $142,000 3,000 $145,000 $107,005 $ 1,069 -0- 2,446 -0- 13 s 114 — 0~ 9,224 Over (Under) Budget -0- $(2,000) $(2S000) $ 8,505 $ 69 -0- 46 -0- (1,886) -0- -0- TOTAL OPERATING INCOME $354,340 $273,124 $21,552 $277,858 $ 4,734 CIIICKASAW COUNCIL, BOY SCOUTS C? AMERICA Statement of Operating Income and Expenses For the nine months ended September 30, 1973 Total Operating Income Available for Operating Expenses^brought forward OPERATING EXPENSES Salaries Payroll Taxes Employee Benefits Field Operating Expense;: Telephone & Telegraph Occupancy Expenses Operating Supplies Postage & Shipping Leadership Training & Coiaf. Recognition Awards Professional Fees Charter Fee & Quota Camping Expenses-Loral Council Budgeted Portion Net Expenses - Camping Net Expenses - Activities Net: Expenses - Insurance Other Expenses Property & Equipment Purchases Furniture and Fixture Equipment Year 1973 TO EXPENSES $ 354,340 Excess of Operating Expenses over Incon.1 for :asc; of Operating Iiicj-^e over Expenses tar 9 months 9 Months Month of 9 Months Over Wilder) 1/1/73-9/30/73 September 1/1/73-9/30'7ly Budget $273,124 $21,152 $277s>oO $ 4,734 235,428 11/777 19,234 30,000 2 "*0i *-. 'j ~J ^ 3 ,=00 11,500 6,000 3,OCO 1,983 1,200 4,325 13,607 -0- —0— 4,016 1,700 750 — Q- $354,720 September $178,665 9,400 14,418 223800 2,025 2,650 8,500 4,450 3 3 COO 1,400 1,200 2,213 11,000 — 0- —0— 3,006 1,250 -0- -0- $265,977 $19,551 992 1S509 n n i -i *. , oil 302 609 2,288 634 261 OyyQ 200 ~o~ 1,520 -0- ~0- -0- 222 -0- -0- $30,998 2SS46 $173,021 9,717 14,390 28,932 2,460 9 ^Q'\ S "~ 9»04Q 4,^9 4,3t>2 1,385 2,375 100 12,572 -0- -0- 3S54?. 3S396 -0™ ^^0"" $272,749 $( 52644) 317 ( 28) 6,132 435 348 540 ^ $~ ) 1,302 ( 15) 1,175 { 2,113) 1,572 — J" — Q" 636 2,146 -0- —0— $:S772 5,109 COUNCIL S. M. E. STEERING COMMITTEE Ned Bell Bill Morris Bill Jennings Cullen Keyhoe Dan Hallford Spence Wilson Dr. Kyle Creson Bill Cowan Clay Shelton Bill Quinn Dr, Doug Hawkes Allen Morgan Henry Loeb Max Notowltz Jim Long Vaughan Dow Paul Borda Jim Long District Manager of Standard Parts, Inc. President of Selco Incorporated Realty Vice President, Pldgeon Thomas Iron President of First National Bank Vice President, Plough, Inc. President Kemmons Wilson, Inc. Medical doctor Vice President, Memphis Machinery and Supply Laws and Shelton Brokers Executive Vice Pres., General Pipe & Supply Neurological Surgery Retired Chairman of the Board, 1st Natl. Bk. Former Mayor Sales representative for Equitable Insurance Administrative Assistant to Shelby Ct. Sheriff Sales representative for Equitable Ins. Retired Plant Manager, Firestone Administrative Assistant to Sheriff Dept. « PLAN OF OPERATION 1974 SUSTAINING MEMBERSHIP ENROLLMENT PURPOSE: To provide the necessary funds for the Chickasaw Council's operating budget not provided by Shelby United Neighbors and the West Memphis Community Chest. To build an organization that will perpetuate future Sustaining Membership enrollment leadership by providing continuity from this year to the next year. CAMPAIGN GOAL: The 1974 Goals for each division are as follows; Council Level Benefactor Sponsor Guardian Patron Leadership Specials Women's Division DISTRICT LEVEL Northeast Southeast Northwest Southwest Crittenden North Central South Central Eastern Exploring $25,000 30,000 35,000 11,000 5,000 6,000 8,000 $120,000 $20,000 38,000 10,000 28,000 7,000 6,000 8,000 41,000 12,000 $170,000 TIME TABLE: October October October November November November 15 November 30 12 19 26 2 9 December 7 January 1-31 January 1-31 January 18-31 January 18-31 -January 18-31 January 13-31 Council Steering committee appointed Council Sustaining Membership chairman recruited District Coordinator recruited Service area chairmen recruited District Sustaining Membership chairmen recruited Council G.M.E. Steering Committee meeting District Coordinator conducts information meeting for all district S.M.E. Chairmen District S.M.E. information meeting Council Benefactor Kickoff Council Sponsor Kickoff Council Guardian Kickoff Council Patron Kickoff Women's Division Kickoff Council Leadership Kickoff • ' TIME TABLE: January 25-31 Council Specials Kickoff February Council Projects Kickoff February 1-8 District Guardian Kickoff February 1-8 District Patron Kickoff February 3-15 District Leadership Kickoff February 8-15 District Specials Kickoff March 9 Neighborhood or Community Kickoff ENROLLMENT DIVISIONS: Council - Benefactor A select number of prospects with a potential membership level of $5S000 and over. Sponsor A select number of prospects with a potential membership level of $2,500 and over. Guardian A select number of prospects with a potential membership level of $1,000 and over. Patron A Delect number of prospects with a potential membership level of $500 and over. Leadership A select number of prospects with a potential membership level of $250 and over. Women'^ Division See a select number of prospects for a total of $8,000 or over. Specials A select number of prospects with a potential membership level of $100 and over. Districts The District campaign will be conducted on five levels: Guardian - $1,000 and over; Patron - $500 and over; Leadership - $250 and over; Specials - $100 and over; Neighborhood or community - $25 and over. General_I_nfQj:mat_ion The Sustaining Membership enrollment records and pledge cards are programmed on data processing. All Sustaining Membership workers will be enrolled at each training session and Kickcff. After a man makes a financial investment, he has a greater interest. COUNCIL 8.M.E. ORGAN!ZATIONAl CHART COUNCIL STEERING COMMITTEE COUNCIL S.M;E. CHAIRMAN 1 SCOUT EXECUTIVE DEVELOPMENT DIRECTOR DISTRICT COORDINATOR BENEFACTOR ENROLLMENT CHAIRMAN $5,000 SPONSOR ENROLLMENT CHAIRMAN $2.500 GUARDIAN ENROLLMENT CHAIRMAN Si,000 PATRON ENROLLMENT CHAIRMAN $500 LEADERSHIP ENROLLMENT CHAIRMAN $250 SPECIALS ENROLLMENT CHAIRMAN $100 WOMEN'S DIVISION \J ECTS GOAL GOAL GOAL GDAL GOAL GOAL DISTRICT S.M.E. ORGANIZATIONAL CHART . DISTRICT COORDINATOR r NORTHEAST DISTRICT S.M.E. CHAIRMAN * i SERVICE AREA 1 COORDINATOR .__. I , s J_ i i NORTHWEST NORTH CENTRAL EASTERN SOUTHEAST DISTRICT DISTRICT DISTRICT . DISTRICT S.M.E. S.M.E. S.M,E. S.M.E, CHA 1 RMAN CHA ! RMAN CHA 1 RMAN CHA 1 RMAN DISTRICT STEERING COMMITTEE DISTRICT S.M.E i PROSPECTS AND LVALUAI ION CHAIRMAN i GUARDIAN PATRON LEADEF ENROLLMbN 1 bNUOLLMhN 1 LNROLL rHA RMAN CHAIRMAN CHflIF $1,000 $500 S2^ | SERVICE AREA II COORDINATOR SERVICE AREA M l COORDINATOR i , ~ " . 1 1 ! ' 1 SOUTHWEST CR1TTENDEN SOUTH CENTRAL EXPLORING DiSlRICT DISTRICT DISTRICT DISTRICT S.M.E. S.M.E. S.M.E. S.M.E. CHA.hMAN I CHAIRMAN. CHAIRMAN 1 CHAIRMAN , CHAi ' RMAN DISTRICT EXECUTIVE ! FIELD DIRECTOR AUDIT CHAIRMAN t ^SHIP .MENT WAN 0 SPECIALS NEIGHBORHOOD PROJECTS ENROLLMENT or COMMUNITY CHA I RMAN CHA 1 RMAN $100 $25 ! GOAL GOAL GOAL GOAL GOAL o --d rri 73 ~\ m 'g rn S;.^» Co r^ Co 3m Uo *—A «^T Co ( — • ?v) g O rn Co O >- -=£ -o >— t 2TO mX T3 rn *-? Com Co o ^c >- w - H rn 73 -rt rn rn i /° 'c:o -o ^o - n rn Co CO v-4 O ~y >• t— -n rrnn Go 73mooo -< 1— I -1 (—1 o ^ 3^s >- ?a ?? rrn >• ^5m aa i—; i -« -1 ?a >•n •«c »— * "do uoM ~^>. CD tn ^5 00 3: t-t Tj •TJ O ~tJ rn 7$ >- ~» t-M 2T CJ Co ^--i ^-t) r- >— \n o r^oc : ^3 i: ox ; C" X-o -f£fij Co nn ~~\n t—m -^ 3X ^j -<:m -ri 1^4 ni •• — O OTb rn ?i> ~\— A O Ji^ i">0 rn .-sC -« r—o -c: rnm C3 rn rn -rt 1—4 ~~\o -a>* < ?3O t— t— ^H ^•^,mC o Co >- r->X3 *~l rri Co Co O oo rn ?dm rn u-r o Cl m o §.' rri -M ---1 Q H So ;^ >• Co 5^ IC3 :O '£r is5— -a rn i ^o ni mo c. -ti. Ci •$x vO Os <-rt Cs CN GN CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA PRELIMINARY ESTIMATE OF I91h COUNCIL BUDGET AND INCOME (OCTOBER, 1973) INCOME SOURCE 1973 197it Shelby United Neighbors $172,000 $l8I|,000 West Memphis Community Chest 10,000 12,000 Sustaining Membership ll[5>,000 2^,000 Matching Funds 11,700 8,000 Sale of Supplies 3,000 3,2ij6 Activities 13,000 12,OQQ ~ Pledged to date for 1973 sustaining membership $161,000 Final Total should be $175,000 - $180,000 Anticipated goal for 197ii sustaining membership $290,000 SJOO",1. aaCHWHSI'I *y :^V *:&?' •'*. • /»•;'•- "t •V• ~.-t" •-; • . : . - ' v - « - ' CHICKASAW COUNCIL 80^ SCOUTS OF AMERICA MI MUTES - FINANCE COMMITTEE DECEMBER 28, 1972-4 P. M. SCOUT SERVICE CENTER PRESENT: &UUi QtUnn Vaugkan Vow C. T. A£ex<mdet M&ntty Cox &i££ JewtoujA Jonei B. Jim Long Andy J973 OPERATING BUPGET: Budget ^ie^ue6i6 jj^iom conmttteea o^ t/ie coad£U£ we/ie A.eux.ewed awcf ti^ica^ed. It tnoyed bt/ Andy Wiay and A&condzd by Mantty Cox. tkat tke. ^•ina.nc.e. coinncttee io -die execatcue boa^-d i/ia£ i/ie counoc^ opoAating, budget ,^01 J973 be a ta&UL $354,720. THiA motion u)a4 ca/L^u.ed. A copy o^ -tkc& budget ^4 attacked to tke. SOURCES OF IMCOME: OpetaXcng income ^o^ /973 HAW anticipated a& fiottoiM: J972 1973 S.U.N. $160,000 $1687000 WEST MEMPHIS COMMUWIT/ CHEST 9,000 J5 000 MATCHING FUNPS J5, 092 7 / ' 740 INTEREST 2,000 2^000 SALES PROFIT 3,400 3,600 S.M.E. 121,000 HO, 000 ACTIVITIES PROFIT ?2,300 $ 75,000 ?322,792 $355,340 SUSTAINING MEMBERSHIP COLLECTIONS: HJOA a ducai-i'tort about the con&tdeAabte, to&& tn AuAta^ftcwg membe/14/u.p pledge . T/ie £O^A -ut 7972 couCd po&t-ibty be <u /ugfe 04 20l". T/ie p-toceduAeA o< n and bitting we/ie ducuAied. It UKU A.eco»t>iended t/iat t/ie ^nance cowmttee t/ie. AlvUnkage. o£ otkvi connects* and at&o get any AuggeitionA the might have, in tki* CHICKASAW COUNCIL OPERATING BUDGET BUDGET ITEM SALARIES PAYROLL TAXES EMPLOYEE BENEFITS TRAVEL EXPENSES TELEPHONE AND TELEGHAPH OCCUPANCY EXPENSE OPERATING SUPPLIES POSTAGE AND SHIPPING CONFERENCE EXPENSE RECOGNITION AWARDS PROFESSIONAL FEES CHARTER FEE - QUOTA CAMPING EXPENSES INSURANCES OTHER PROPERTY & EQUIPMENT PURCHASES APPROVED 1972 BUDGET $222,807 10,293 17,368 29,000 2,700 2,793 12,101 5,500 900 2,010 1,200 4,075 10,765 3,631 1,420 RECOMMENDED 1973 3UDGET $239, 42S 11,777 19,234 30,000 2,700 3,500 / 1,500 6,000 3,000 7,9*3 7,200 4,325 73,607 4,016 7,700 750 $326,563 $354.720 CtflCKASAW COUNCIL SCOUTS Of AMERICA MINUTES OF FINANCE COMMITTEE MEETING SCOUT SERVICE CENTER APRIL 77, 1972 PRESENT: Quinn Mantzy Cox. Jjm Long &UUL Jewiing* Andtew W/toy Pou£ Rodgew BUt Jonea Ro*A C£oy Snetfcw INVOCATION: The -invocation. WOA given fay Jonea SUSTAINING MEMBERSHIP: Sitd Jewting.4, Co-Chairman otf Sustaining Membe/unip, -tey-tewed p/tog-tom on memfaeAA/i-cp and catted on div>i&Aon cnattmen ^Co tivpofct on p^tog^e^A ^n tk&ui citv-t4-a)n4 . T/ie campaign wo* JLtpotited. to be. going we££ wict/i muc/i «»oA.fe t/et -to be. done ^o A.eacn -the goat. Att dcu^A'Con c/utt^men wc^e cowiended by M^t. Je.nning& &oti tk&ui te.adeA&kip. fkvut. WIOA a£*o a b>tte^ ^epo^tt on #te Scou^mofa-cCe w;/acfi WOA obtained by -C/ie Aceiyt -ietttn conmcttee. REt/IEO/ OF FIRST QUARTER OPERATION: T/ie Marten ^-uianc^ad A^ttcmeni WOA -teutewJed indicating the, council wat> operating budget tact/i no budget adju&tine.nt& INCOME SOURCES FOR 7972: Tne committee Aevtewed t^ie anttcxpated opcAatcng income. -6oifz.ceA I(OA. t/ie yeavi. A -teqaeit (jo^. t/ie SUN cMocation kad been iufmctted -cw ^ate 7977 but no uw-'ife on a by t/ie SUN budget cowntttee ^iad been -tecetved. It wai recommended tnit a ^etteA, queAtotg de^-utcte xn^o-tmatton on a /teutew o<( oat Aeque4t be 4ent to tne cnaitonan ike. SUN budget committee ^.tom OUA councxX p^e^-tdent. wo* Jiepo^tted beoig done wtctft. o^-ccta^ 0]$ t/ie Weit Mempto Commu>tc&/ Cneit but an nad not been pteiented jjo/t an atdocatcon. Tne/ie wa4 4ome duau&6i,on about st&potiting activities ptwfait a& income, on tke, SUN budget -tequeit ^O^DM. It wa4 4ugge^ted that a ^epoAate explanation be iubinctted to SUN to t/ti4 income, and itt> TRUST FUNP: It wa4 announced tnat tne coancc£ t/ut6t ]Jund wouJtd be promoted at t/ie May executive faoa/td meeting. ReApect(Jut€y submitted, Huifeey / Secretary MINUTES - FINANCE COMMITTEE MEETING FEBRUARY 1, 1972, 4:30 P.M. SCOUT SERVICE CENTER PRESENT: Bill Quinn Bill Jennings Manley Cox Frank Fisher Jim Long George Phillips Tony Herring Roy Bell, Jr. John Pitts Jones Huskey Vaughan Dow Ross McGill Bill Morris INVOCATION: The meeting was opened with prayer by Ross McGill. PURPOSE OF MEETING: Chairman Bill Quinn stated that the finance committee would meet at least once every two months and more frequent when necessary. He said he would poll the committee members for preferred meeting time. Mr. Quinn stated that this meeting would consider the following items as had been announced in the meeting notice: A. Review of 1971 council financial operation. B. A study of projections for 1972 income. C. Review and recommend any needed adjustments to 1972 budget. REVIEW OF 1971 OPERATION: The December financial statement was reviewed and analyzed. This report indicated that operation was almost as projected in September. Income had exceeded expenses by approximately $1,000. 1972 INCOME PROJECTIONS: 1971 income from various sources was reviewed and projections for 1972 income studied. A sheet showing the expected income for the year is attached to the minutes and those present were optimistic about raising these funds for operation. A request had been submitted to SUN in the form as had been requested but no meeting had yet been scheduled with their budget committee. Bill Jennings and Vaughan Dow made a progress report on sustaining membership announcin that approximately $27,000 had been pledged to date with the campaign kick-off scheduled for March 4. Total income projections were well over the approved budget. 1972 OPERATING BUDGET: It was reported that the executive board at its October meeting had approved the 1972 operating budget for the council in the total amount of $321,817. This approval of the board recommended a review by the finance committee early in the year. In reviewing the budget it was determined that an insufficient amount had been allowed for several insurance items. It was also decided that after reviewing the 1971 operation that some items could be adjusted downward. With all adjustments the total budget would still be within the approved $321,817. It was moved by Jim Long and seconded by George Phillips that the finance committee accept this total budget of $321,817 with adjustments in budget items as discussed by the committee. This motion carried and a copy of the adjusted budget is attached to the minutes. COMMENTS FROM PRESIDENT: President Bill Morris complimented the finance committee for the fine work that was being done. He also emphasized the fact that much more money would be needed in the future for the council to make desired progress. Mr. Morris also told about the great need to have work done on the lake and dam at Camp Currier. There needed to be some thought given to the method of funding this project. FIRESIDE CHATS: Ross McGill explained the "Fireside Chat" program being conducted in neighborhoods as a part of sustaining membership and encouraged participation of finance coranittee members. Respectfully submitted, Jones B. Huskey Secretary POSSIBLE 1972 BUDGET REVISIONS ADDITIONAL ITEMS UNEMPLOYMENT INSURANCE + 2,974. LAW NOT REQUIRES THAT COUNCIL PARTICIPATE 2.1% OF FIRST #4,200. WORKMAN'S COMPENSATION + 500. NOW BUDGETED FOR 4?500 - THIS IS NOT ADEQUATE SINCE WE SPENT A LITTLE OVER $1,000 IN 1971. SHOULD BE INCREASED FROM 4>500 to $1,000. FIRE INSURANCE ON CAilP BUILDINGS + 1,100. AT CURRIER AND KIA KIM NOW BUDGETED FOR i,l,400. RATES ARE UP. WE SPENT &2,500 in 1971. SHOULD BE INCREASE FROM *1,400 to $2,500. POSSIBLE REDUCTIONS PAYROLL TAXES - 385. POSTAGE AND SHIPPING - 1,000. OPERATING SUPPLIES - 1,000. RECOGNITION & AWARDS - 800. EQUIPMENT PURCHASES (PROJECT SELL) - 750. WATER SOFTNER (PROJECT SELL) - 500. TEMPORARY OFFICE HELP - 250. CHICKASAW COUNCIL OPERATING INCOME 1971 SHELBY UNITED NEIGHBORS $152,752 WEST MEMPHIS COM, CHEST 10,003 SUSTAINING MEMBERSHIP 110,477 INTEREST 2,033 SALE OF SUPPLIES 2,584 MATCHING FUNDS 8,385 NET INCOME - ACTIVITIES & CAMP 16,616 ^302,850 1972 - PROJECTED SHELBY UNITED NEIGHBORS $163,000 WEST MEMPHIS COM. CHEST 12,000 SUSTAINING MEMBERSHIP 128,600 INTEREST 2,000 SALE OF SUPPLIES 2,400 MATCHING FUNDS 15,092 1-323,092 1972 OPERATING BUDGET £321,817 CHICKASAW COUNCIL OPERATING BUDGET BUDGET ITEM APPROVED 1971 BUDGET REVISED 1971 RECOMMENDED 1972 BUDGET ADJUSTED SALARIES PAYROLL TAXES EMPLOYEE BENEFITS TRAVEL EXPENSES TELEPHONE & TELEGRAPH OCCUPANCY EXPENSE OPERATING SUPPLIES POSTAGE & SHIPPING CONFERENCE EXPENSE RECOGNITION AWARDS PROFESSIONAL FEES CHARTER FEE - QUOTA CAMPING EXPENSES INSURANCES OTHER PROPERTY & EQUIPMENT PURCHASES 209,319 9,202 14,021 27,600 2,700 2,793 13,019 6,500 600 3,065 350 3,575 9,478 2,357 2,270 2,670 205,768 9,000 L2,100 31,000 2,200 2,793 12,500 5,000 1,500 1,500 1,350 3,575 9,400 2,357 1,270 216,350 10,373 16,768 28,000 2,700 2,793 13,101 6,500 900 2,310 1,200 4,075 10,165 3,157 1,670 750 216,850 9,993 16,768 28,000 2,700 2,793 12,101 5,500 900 2,010 1,200 4,075 10,765 6.631 1,420 T O T A L $309,519 ^301,313 $321,61? $321,706 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA MINUTES OF FINANCE COMMITTEE MEETING OCTOBER 11, 1971, 7:30 P.M. SCOUT SERVICE CENTER PRESENT Andrew Wray Harold Steinkamp Jones B. Huskey Ross McGill Bill Cowan Hanley Cox Paul Rodgers Alvan Tate George Phillips William Ouinn REVIEW OF 1971 FINANCIAL STATUS : A review of the anticipated income for 1971 was made by Chairman Bill Cowan, The total amount expected from all sources was $301,958. A detailed sheet is attached to the minutes. Harold Steinkamp expressed his opinion that the amount received from interest should be greater than indicated. It was agreed that the funds received in 1971 from the Gooch estate should be used for camping expenses in order to reduce the amount of Scout Show profits to be applied to the operating budget. The revised 1971 budget as discussed at the September finance committee meeting was again reviewed. Alvan Tate moved and Harold Steinkamp seconded the motion th£ this revised 1971 operating budget in the total amount of &3fftr?95& be recommended to the board. This motion carried. O«rx3l3 W^_ i 1972 OPERATING BUDGET: Bill Ouinn stated that a salary review committee composed of Bill Ouinn, Mac Hunt, Bob Baker, Roy Bell, Vaughan Dow, Sam Mays and Spence Wilson had carefully reviewed the compensation for all employed personnel and recommended a total salary requirement of $216,850 This does not project any additional personnel, lie explained that the council would have to abide by all requirements of the national price-wage program. Other budget items as compiled from requests from council committees were reviewed by the coranittee. Detailed sheets on all budget items are attached to the minutes. It was moved by Bill Quinn and seconded by Alvan Tate that a 1972 council operating budget in the total amount of $321,817 be recommended to the executive board subject to a review of trie items on employee benefits, travel expenses and operating supplies to verif" their accuracy. This motion x-;as carried. SOURCES OF 197JL The following projections For 1974* income were given and discussed: SUN $160,000 llATCIiING FUNDS 15 ,000 SUSTAINING i'LErlBERSHIP 130,000 OTiiEil (interest, sale 3,200 of supplies) GOOCH FUiTD 5,000 SCOUT SHOW _ I $328,200 Better results than projected would be hoped for in sustaining membership in order to reduce the amount of Scout Show funds used for operation. It was pointed out: that this could be possible through a greater enrollment of guardian members. The record of sustaining membership goals, pledges and collections for several years was reviewed. This pointed out that collections were up considerably in 1971 over 1970. AUDIT PuTORT: Trie audit report from the council auditors was not completely clear and it was recommended that a meeting be set up with the auditors and several members of the finance committee to review the audit report. Respectfully submitted, Jones B. Huske Secretary CHICKASAW COUNCIL OPERATING BUDGET BTTDGET ITEM SALARIES PAYROLL TAXES EMPLOYEE BENEFITS TRAVEL EXPENSES TELEPHONE & TELEGRAPH OCCUPANCY EXPENSE OPERATING SUPPLIES POSTAGE & SHIPPING CONFERENCE EXPENSE RECOGNITION AWARDS PROFESSIONAL FEES CHARTER FEE - QUOTA CAKPING EXPENSES INSURANCES OTHER PROPERTY & EQUIPMENT PURCHASES APPROVED 1971 BUDGET 209,319 9,202 14,021 27,600 2,700 2,793 13,019 6.500 600 3,065 350 3,375 9,473 2,357 2,270 2,670 RECOMMENDED REVISED 1971 205,768 9,000 12,100 31,000 2,200 2,793 12,500 5,000 1,500 1,500 1,350 3,575 9,400 2,357 1,270 - RECOMMENDED 1972 budget 216,850 10,378 16,768 28, COO 2,700 2,793 13,101 6,500 900 2,810 1,200 4,075 10,165 3,157 1,670 750 T O T A L $309,519 $301,313 $321,817 1972 CHICKASAW COUNCIL BUDGET PROPOSAL EMPLOYEE BENEFITS TOTAL SALARIES 6001 Professional Staff 6002 Office Staff 6004 Camp Rangers 6005 6003 Janitor 6011 Payroll taxes 5.2% up to $10,200 Professional Staff Office Staff Rangers Janitor EMPLOYEE BENEFITS 6021 Retirement (council contribution) Professional Staff Office Staff Rangers 6022 Group Life Insurance (council contribution) 6023 Major Medical Insurance (council contribution) 6025 Personal Accident Insurance (council contribution) 6024 Long-Term Disability Insurance (council contribution) $163,850 43,260 38,300 1,440 $216,850 7,621 2,250 432 75 $10,378 8,842 1,416 480 1,230 1,518 543.60 2,738.56 TOTAL - EMPLOYEE BENEFITS $16,768.16 1972 CHICKASAW COUNCIL BUDGET PROPOSAL ADMINISTRATIVE ITEMS TRAVEL EXPENSES 6053 Leased Automobile Expenses $27,500 6055 Travel Expenses, Other 2.500 $30,000 TELEPHONE AND TELEGRAPH - 6101 OCCUPANCY EXPENSES 6202 Building repairs and maintenance 6203 Light, Heat, Power and Water 6204 Fire Insurance OPERATING SUPPLIES 6301 Office records, forms and supplies 6302 Paper and Printing Materials 6308 Maintenance of Office Equipment POSTAGE AND SHIPPING - 6321 PROFESSIONAL FEES (Auditing) - 6361 CHARTER FEE AND QUOTA - 6371 OTHER EXPENSES 6901 Temporary Office Help 6906 Insurance - Fidelity $123 Burglary 34 $157 6907 Insurance - Comprehensive - General Liability 6908 Workman's Compensation 6916 Other Expenses, Miscellaneous Equipment purchases, Office 30,000 2,700 300 2,260 233 2,793 1,500 3,000 300 6,500 1,200 4,075 500 157 2,500 500 250 750 \2 COUNCIL BUDGET - 6301 Office Records, Forms ar.d Supplies 1,500,00 6302 Paper and Printed Materials 3,000.00 6303 Field Fcrma and Supplies 2,858,10 Organisation & Extension 929.20 Leadership Training 681.20 Advancement 551.90 Exploring 695.80 2,858.10 6305 Outside Printing, Artwork, Etc. 3,740.00 Sustaining Membership 1,785.00 Smoke Signals 630.00 Special Events 300.00 School Might 825.00 Round-up 200.00 3,740.00 6306 Audio Visual Aids 1,003.00 Training Aids 603.00 Roundtable Aids 200.00 Exploring Aids 200.00 1,003.00 6307 Audio Visual Aids - Supplies 600.00 Training 300.00 Public Relations 300.00 600.00 6308 Maintenance of Office Equipment 300.00 6309 Maintenance of Audio Visual Equipment 100.QQ 13,101.10 CONFERENCE EXPENSES 900.00 6331 Conference expenses - National 500.00 6332 Conference expenses - Regional 200.00 6333 Conference expenses - Local 200.00 900.00 INSURANCES $3,157.00 6906 Fidelity 123.00 Burglary 34.00 General liability 2,500.00 Workman's compensation 500.00 $3,157.00 OTHER $1,670.00 6901 Temporary office help 500,00 6914 Service Club membership dues 720,00 6916 Kick-Off Meeting Expenses 200.00 Miscellaneous 250.00 $1,670.00 PROPERTY AND EQUIPMENT PURCHASES 750.00 OFFICE EQUIPMENT 750.00 1972 CHICKASAW COUNCIL BUDGET PROPOSAL CAMPING COMMITTEE CAMPING EXPENSES 6401 Utilities - Currier 900. 2,000. Kla Kima 1,100. 6402 Telephone - Currier 190. 710. Kia Kima 520. 6403 Trucking - Gasoline, Oil, Etc 500. Currier 170. Kia Kima 330. 6404 Trucking - Vehicle Reparis, Tractors & Trucks 250. 6405 Camp Vehicle Insurance / 675. y 6407 Repair and Maintenance 3,000. Mowers 100. Canoes, Boats 100. Refregerators 200. Currier Pool 500. Water Systems 200. Showers, Latrines 200. Dining Halls, Kitchens 500. General Building 500. Miscellaneous 700. 3,000 6412 Camp Currier - Fire Insurance - Building 600. 6413 Kamp Kia Kima - Fire Insurance - Building 800, 6419 Auto Expenses - Camp Rangers 1,180, Currier 580. Kia Kima 600. 1,180. 6632 Equipment Purchases Water Softner, Kia Kima 500. 1972 COUNCIL BUDGET - RECOGNITION AHMPS 6352 Volunteers 710. Silver Beaver 160. Training Awards 250. Round-up 200. Certificates of Appreciation 100. 710. 6353 Scouts 500. Eagle Recognition 100. Round-ut? 400. TOT, 6354 Sustaining Members 1,300. Guaridan 700. Century Club 400. Other 200. 1,300. 6355 Others 300. Coimaunity Leaders, Press, Etc. 2,810. CHICKASAW COUNCIL MINUTES OF FINANCE COMMITTEE MEETING SEPTEMBER 16, 1971 7:30 P.M. SCOUT SERVICE CENTER BOY SCOUTS OF AMERICA PRESENT: Bill Cowan Paul Rodgers Andy Wray REVEIW OF OPERATING EXPENSES: Vaughan Dow Alvan F. Tate, Jr. Ross McGill Bill Jennings George Phillips Jones Huskey Expenses to date were reviewed and anticipated expenses on each budget item for the remainder of the year were also reviewed. It was projected that the council should operate on a total amount of $301.313. REVISED 1971 OPERATING BUDGET: After thorough discussion of the expected expenses it was moved by Andy Wray and seconded by Alvan Tate that the 1971 operating budget be revised from $309,519 to $301,313. This motion carried and a copy of the revised budget is attached to the minutes. POSSIBLE ADDITIONAL SAVINGS: It was moved by Alvan Tate and seconded by George Phillips that the finance committee recommend that the executive board give consideration that any staff vacancies which might occur not be filled as a means of additional savings provided such action would not effect the council's receiving matching funds from the National Council. This motion carried. 1971 OPERATING INCOME; All sources of operating income for the year were reviewed by the committee. The total amount considered reasonable to expect was $301,958. This total amount included the 1971 Scout Show profit. A detail of these projected incomes is attached to the minutes. It was moved by Bill Jennings and seconded by Andy Wray that the 1971 Scout Show profit be transfered to capital funds and borrowed for operating if necessary. 1972 OPERATING BUDGET: Chairman Cowan explained that the agenda for the meeting included the formulating of the 1972 council operating budget. He suggested that this was most important business to discuss and perhaps deserved more time for full discussion and more representation of committee members. It was moved by Andy Wray and seconded by Paul Rodgers that the 1972 operating budget be discussed at another finance committee meeting. This motion carried. NEXT COMMITTEE MEETING: The next meeting of the finance committee was announced to be held on October 6 at the Scout Service Center. wpectfully submitted. r X/Jones B. Huskey °^ / Secretary CHICKASAW COUNCIL OPERATING BUDGET BUDGET ITEM SALARIES PAYROLL TAXES EMPLOYEE BENEFITS TRAVEL EXPENSES TELEPHONE AND TELEGRAPH OCCUPANCY EXPENSE OPERATING SUPPLIES POSTAGE & SHIPPINT CONFERENCE EXPENSE RECOGNITION AWARDS PROFESSIONAL FEES CHARTER FEE - QUOTA CAMPING EXPENSES INSURANCES OTHER PROPERTY AND EQUIPMENT PURCHASES APPROVED 1971 BUDGET 209t319 9,202 14,021 27,600 2,700 2,793 13,019 6.500 600 3.065 350 3,575 9,478 2,357 2.270 2,670 RECOMMENDED RECOMMENDED REVISED 1971 1972 BUDGET 205,768 9,000 12,100 3// 0o& jt ,U'Ju 2t2QO 2.793 12.500 5,000 1.500 1.500 1,350 3,575 9,400 2,357 /, 2-7'P -shrm- - TOTAL $309,519 - $3Q3»3 CHICKASAW COUNCIL, 1971 INCOME PROJECTIONS S.U.N. $153,000 MATCHING FUNDS (NATIONAL COUNCIL) 8,386 SUSTAINING MEMBERSHIP 121,602 OTHER Sale of supplies 2,000 2,000 Interest 1,200 1,200 SCOUT SHOW PROFIT 15,770 $301,958 CHICKASAW COUNCIL SOV SCOUTS Of AMERICA MINUTES OF FINANCE COMMITTEE MEETING SCOUT SERflCE CENTER FEBRUARY 3, 7977 7:30 P.M. PRESENT: BUZ Cotton A£von F. Tote, Jt, Harold Steoifeomp Mantzy Cox Geo/ige Ph-OttpA Roy Be££, JA. Vaughn Vow Ul-ttttom Quoin &c££ Mo.wtu BxXd Jennotg* Andrew? W^at/ Jone* HIM feet/ Pou£ Rodger ROAA Mc£t££ 7970 OPERATION: The 7970 fcnanciat opeAotum o£ the. counet£ MJO& Aeutewed fay ChoxAmon &ct£ Cowan. A AepoAt o& £ki& ]$<tnanc/ta£. xn^oAmcUxon WIOA paA^ed oat £o conmcttee and copt/ >C4 a^tac/ied -to ^ie m^natei . TkcA nvpont 4ncU.c&t&d a ^6ianeai£ -£OAA ^o* -t^ie. t/eaA due -to a detf-ccx^t brought ^oAtoa'id j$Tom ?969 and due. -to co££ec£ton p^u)6^.cm4 on meinfae/Li/u.p WJOA ^ome dticuAA^on afaottt -t^ie $8tQQQ u)lu.c.k the. execttttue faocwd fiad au£kotiize.d to be. bo^ujwed jj/tom cap^ta£ jjundi ^n PeccmbcA. Tne committee tecomttended be ^.etu^ned -Co -tke cap^tat ^undA account, An amount 01! $7,040 /iad been ac^tuAed jj^om X/ie -6a£e ojj councct owned Poit6 Camp, M^i^x^^'Cpp^. B^td Quoin moved ^ia-t -dw^ monet/ be app-tced to -tne account ti /ie^p oye^come t/ie 7970 defect. Tn>u motion WOA seconded bi( And:/ W/tat/ and SUSTAINING MEMBERSHIP COLLECTIONS: It UIOA pointed out tliat a tota£ ojj $146,000 ICOA pledged ^o-t iuAtamtng mcmbcAi/Up -en /970 tact/i $117, B75 co££ected. Tnl* ^ep^ieiented a co££ectxon ^0^4 Oj5 a£mo4t 201. Met/iodi to -cmp-towe co-C£ectcoai toeAe ducuiAed. It WOA announced that a££ pledges Aece^v^ng -tmwedtate conj5^tmatajn and b^t£xng wnen app^iop/txate. Tftu tuai bcxng done by hand cut the. Sesiucae Center wJMUn 10 day* of, receipt ojj pledge. It WOA atio anwounceo t/iat avtangcmenti /iad been made to -iend b-t^tcngi Jun, advance 0|5 -tne due date 0|5 aj5-teA t£e due date 04 WOA done xn 7970. It wa4 a^o iuggeAted t/tat Apecxat ^.ette^L6 to detcnquenti be 4ent eatLceA xn tne orf t/ie opotton tnat t/ieAe Afioutd &&M be addLdonat £ot£ow-u.p on t/io^e. w/io had not pa-td t/iexA 7970 pledge. Andt/ W/tat/ uo£unteeAed to have at£ tho-ie who had outAtancttng pa^nentA phoned. Tho^e doing the phoning wou£d Xndtcate the Aeaion4 non payment and -the conmcttee wou£d meet the next month to Aeu^ew the It wai a€^o Auggeited that 7971 io-tcc^tatcon caAdA iJoA tho^e who had not pacd thexA 7970 commcfcnent be putted p^x,o/t to the 7977 campaign. 1971 SUSTAINING MEMBERSHIP CAMPAIGN: J&nningA, co-chauiman fan the, 1971 Au&taining membeAAkip, repo-tted that organization $OK the, campaign wo6 on 4chcdu£.e and pte.dging urn good -to date. TRUST ROT; Cowan announced -that F^uwfe Fx-iheA wa4 AeAvxjzg OA T.'uut Fund chairman and 4chedu£ed to attend a 4pecta£ tegxx?na£ -ttuAt fjund comrtcttee meeting to obtaoi -cn- Andi/ W/tat/ ^.epo^Ced t/iat t/ie counct£ MJOA netting up a neto accountcng 4t/4t:em 04 fat/ tne natxona^ councx£. It w>a6 expected tfiat tnii new 4t/4£em faeXteA ^n^o^matton ojj tne councx^.'^ ^anc-ca£ po^^tton at a€£ REI/IEW OF INCOME SOURCES FOR ?97J: T/ie ]$o.t£owtng 4ou^ce4 oj( -income, fan 1971 operating expen^eA S/ie£fat/ United Wecgnbo-w - $153,000 approved beAA/ttp - $/54,000 needed t/iat goat be $190,000 to take, cafie. o$ poA&i,bte. cot£eatton Center 4a£eA pAo^t - $1,500 Income. - $1,000 Matching Fundi - Income t» Auppotit one. pfiofieA&idnat coutd po^A-cb^t/ come nat^onat councx/ du-ung tne //aa*. - apptication fan t/ie6e ^undA nad beeiz made and council -cn^oAmed t^iat ^t M;OA &Vu>t on A.egx^on& ptiiottity ti&t when ?97? OPERATING BUPGET: a ^ev-cew o^ tne /97? budget wkick kad been p/teutouiit/ approved by ine boatd tne committee agreed t/iat t/it4 budget 4nou£d be caA^tced out. #700 could be iaued .01 pfiofieAAional Aataiie.* due, to change, -in p&i&onn&t. It WOA moved fat/ Andy W^ay tnat the. budget be approved x^n the tota£ amount o£ $30&,&19. Tki& motion wa4 seconded by Geo/tge ?hi£tip& and cawiie.d. a ct6scu4.6x.on ojj p/topo^ed batasuj xjic/ieaae* x^t WOA moved by Andy W^ay and seconded by Atvan Tote that p^e.viou&ty recommended -AotaAy xjicAeaAei ^o/i the be gxven >iexVLoactx.ve to January I f /97/. ThxA motion cavu.e.d. Jone& 8. Huafeey Secretory February 3, 1971 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA FINANCIAL INFORMATION OPERATING EXPENSES - 1970 Operating Accounts Disbursements Budget Executive Salaries 1 4 2 , 5 4 8 1 4 4 208 Office Salaries 40,424 40^303 Retirement and Social Security 15,087 16 078 Utilities, Janitorial Maintenance 3,660 3 600 Office Supplies 4,221 4^500 Maintenance Salaries 7,575 7 535 Field Expenses 23,038 23,952 Public Relations 2,397 2,030 Organization and Extension 889 1 800 Year Round Camping 9,115 8,500 Leadership Training Conference 4,053 3,700 National Quota-Charter Fee 3,025 3 025 Advancement 550 790 Campaign Expenses 2,297 2,480 Audit 350 350 Insurance 8,470 6,316 Miscellaneous 72 50 Postage 5,478 5,300 Telephone and Telegraph 2,644 2,600 Exploring 412 300 Total Operating 276,305 277,407 OPERATING INCOME - 1970 Shelby United Neighbors 147,500 Sustaining Membership 111,129 (Received in January 1971) 6,746 Interest 797 Scout Show-Net Profit 15,027 Service Center - Sales Profit 1,936 Sale of Property 7,040 Borrowed from Capital Funds * - 6,000 . Total Income 298,175 ALL EXPENSES FROM GENERAL ACCOUNT - 1970 Operating Expenses (See above) 276,305 Kamp Kia Kima - Net Loss 254 Camp Currier - Cub Area and Shelters 5,069 Kamp Kia Kima - Dishwasher, Lumber, Shelters, Fees to close sale of property 6,111 Total Expenses 287,739 DEFICIT IN 1969 13,056 CAPITAL FUNDS Restricted: Trust $10,000 Tribute 5,275 Camp Emergency 5,000 $20,275 Unrestricted $ 2,198 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA 1971 OPERATING BUDGET EMPLOYEE COMPENSATION: Salaries Payroll Taxes Employee Benefits 19,194 4.029 $232,542 Travel Expenses Telephone and Telegraph Occupancy Expenses Operating Supplies Postage and Shipping Conference Expenses Recognition Awards Professional Fees Charter Fee and Quota Camping Expenses Other Expenses 27,600 2,700 2,793 13,019 6,500 600 3,065 350 3,575 9,478 7.297 $309,519 EMPLOYEE COMPENSATION SALARIES 6001 Professional Salaries $157,458 6002 Office Salaries 42,721 6003 Maintenance and Janitorial Salaries 1,440 6004 Camping Salaries - Kamp Kia Kina 3,850 6005 Camping Salaries - Camp Currier 3.850 $209,319 PAYROLL TAXES 6011 Social Security Taxes - Employer's Share 9,202 6021 Retirement Plan - Employer's Share 9.992 19,194 EMPLOYEE BENEFITS 6022 Group Life Insurance - Employer's Share 1,225 6023 Major Medical Insurance - Employer's Share 1,050 6024 Long-Term Disability Income Insurance - Employer's 1,461 6025 Group Personal Accident Insurance-Employer's Share 293 4,029 TRAVEL EXPENSES 6053 Travel Expenses-Leased Automobile Expenses 25,100 6055 Travel Expenses - Other, Meals, Parking, Hotel,etc. 2,500 $27,600 OCCUPANCY EXPENSES 6202 Building Repairs and Maintenance 300 6203 Light, Heat, Power and Water 2,260 6204 Fire Insurance - Office Building) 233 6205 Fire Insurance - Office Contents) $2,793 OPERATING SUPPLIES 6301 Office Records, Forms and Supplies 1,595 6302 Paper and Printing Materials 3,000 6303 Field Forms and Supplies 3,034 Organization & Extension Forms Leadership Training Forms Advancement Forms Exploring Forms 3,034 6305 Outside Printing, Artwork, etc. 3,465 Sustaining Membership Materials 1,510 Smoke Signals 630 School Night Materials 825 Round-Up Materials 200 Public Relation-Special Event Prom* 300 3,465 £306 Audiovisual Aids 925 Training Aids 635 Roundtable Aids 200 Exploring Aids 15 Finance Visual Aids 75 6307 6308 6309 6331 6332 6333 Audio Visual Aids - Supplies Training Public Relations Maintenance of Office Equipment Maintenance of Audiovisual Equipment 600 300 300 600 National) Regional) Local ) CONFERENCE EXPENSES 600 RECOGNITION AWARDS 6352 6353 6354 6355 6401 6402 5403 6404 3405. 6406 6407 Volunteers Certificates of Appreciation Silver Beaver Awards Corsages - Silver Beaver Training Awards Round-Up Awards Scouts Round-Up Eagle Recognition Sustaining Members Guardian Patron & Major Century Other Scouting Magazines to Key Citizens Press Recognition Community Leader Recognition CAMPING EXPENSES Utilities - Currier Kamp Kia Kiraa Telephone - Currier KKK Trucking - Gasoline, Oil, etc. Currier Kamp Kia Kiraa 660 50 85 75 250 200 660 400 100 875 400 180 1,455 500 1,455 710 170 330 500 Trucking-Vehicle Repairs - KKK-Tractor & Truck Camp Vehicle Insurance Trucking - Other - Mower - Kia Kinia Repairs and Maintenance Kamp Kia Kiiaa -Showers, Latrines 450 $3,065 $2,000 710 500 250 658 125 2,655 Canoes, Boats Refrigerator Mis cellaneous Currier - Pool Water Lines Showers, Latrines Dining Hall Miscellaneous 480 50 225 300 400 150 250 400 400 2,655 6412 CAMP CURRIER - FIRE INSURANCE - BUILDINGS 600 6413 KAMP KIA KIMA - FIRE INSURANCE BUILDINGS 800 6419 AUTO EXPENSES - CAMP RANGERS 1,180 Currier 580 KKK 600 1,180 $9,478 OTHER EXPENSES 6901 6906 6907 6908 6914 6916 6653 6632 Temporary Office Help Insurance - Fidelity 123 Burglary 34 Insurance - Comprehensive - Gen. Liability Workmen's Compensation Service Club Membership Dues Janitorial Fees - School Night Other Expenses (formally miscellaneous Aquatic Purchases - KKK Equipment purchases - KKK 450 1,700 500 720 850 250 1,140 1,530 $7,297 MEETING - CHICKASAW COUNCIL FINANCE COMMITTEE NOVEMBER 6, 1970, 4 P.M. SCOUT SERVICE CENTER PRESENT: William C. Cowan, William K. Jennings, William M. Quinn, Roy Bell, Vaughan Dow, Billy Gamble and Jones Huskey. REVIEW OF SUSTAINING MEMBERSHIP PLEDGE COLLECTIONS: An analysis of 1970 sustaining membership pledge collections had been prepared and was reviewed. This report indicated a considerable amount of overdue pledge payments. There was a total amount of almost $15,000 overdue in the larger pledges ($100 and over). It was pointed out that approximately $42,000 more was needed to meet the 1970 operating budget. $12,000 of this was expected from area campaigns (West Memphis, Marion and Hernando). This left $30,000 to be raised from the $50,000 still due on sustaining membership pledges. PLAN TO IMPROVE PAYMENTS: The committee made the following recommendations as a means of improving collections: A. November statements to be mailed by mid-November. B. December statements to be mailed in November, if at all possible. C. If December statements cannot be mailed as prepared by machine in November, use the following plan: Bill payments due In December by hand in November - then make the regular machine billing in December. D. Send a letter to all who are past due, signed by Council President. Mail as early as possible and and indicate amount past due. E. Send a special letter to board members who are past due. F. Arrange for phone calls to those past due about one week after receipt of letter. TRUST FUND: Bill Cowan discussed the importance of the council promoting the trust fund through wills and other means. Respectfully submitted, SUSTAINING MEMBERSHIP COUECTIOHS NOVEMBER 6, 1970 Total Pledged to Date $138,000 Received To Date 88,000 Still BJue On Pledges 50,000 Need To Meet Budget 4^,000 Overdue Payments on Pledges Of $100 to Over $14,791 Due In November and December On Pledges of $1.00 and Over 7,946 Expected From Campaigns (West Memphis - Marion - Hernando) 12,000 COMPARISON WITH LAST YEAR 1969 1970 Total Pledges $119,000 $150,000 (includes area campaigns) Received thru October $ 77,824 $ 87,938 Received November 6,851 Received December 12,589 Received January 3,392 Total $100,656 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA MINUTES OF FINANCE COMMITTEE SCOUT SERVICE CENTER SEPTEMBER 14, 1970 - 4:30 P. M. PRESENT: William Cowan Bill Jennings George Phillips Joe Wilson Paul Rodgers William Quinn Edison Morrison Maynard Thompson Roy Bell Vaughan Dow Alvan F. Tate, Jr. Harold Steinkamp Jones Huskey Billy Gamble REVIEW FINANCIAL STATEMENT: Chairman Bill Cowan reviewed the August financial statement of the council. REVISION OF 1970 BUDGET: The 1970 operating budget of the council was reviewed item by item. Copy of the recommended budget revisions is attached to the minutes. It was moved by Frank Fisher and seconded by Alvan Tate that the finance committee recoraaend that the executive board revise the 1970 operating budget from $284,626 to $277,407. This motion carried. REVIEW OF 1970 OPERATING INCOME: The anticipated 1970 income was reviewed. $147,500 had been allocated by S.U.N., and $130,000 was expected from sustaining membership. It was pointed out that sustaining membership collections were behind and steps to improve this situation were discussed. A status report was due Indicating all delinquent pledges. This report was to be reviewed and letters sent to all major, members who were behind. 19?1 BUDGET; The 1971 operating budget of the council was discussed in detail. A copy of the detailed budget by committees is attached to the minutes. It was moved by Alvan Tate that the finance conmittee recommend that the executive board adopt an operating budget for 1971 in the total amount of $309,530, subject to review early in the year, and with no salary increases until this review had been made. This motion was seconded by Bill Quinn and carried. PROJECTION OF 1971 INCOME: After some discussion it was agreed that S.U.N. should be asked for $169,500 for 1971 and that $140,000 should be raised through sustaining memberships. WEST MEMPHIS COMMUNITY CHEST: It was explained that a coranunity Chest was being organized in West Memphis with a campaign to be held in the fall of 1970 for 1971 operating funds for member agencies. Chest officials had been notified that Chickasaw Council needed funds in 1970 for the 1970 operation. With this understanding the Chest is planning to have the Boy Scouts participate and get our funds as needed in 1970. No agreement had been signed but conditions looked favorable for participation. Respectfully submitted, Jones B. Huskey Secretary CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA RECOMMENDATIONS FOR OPERATING BUDGET ADJUSTMENTS FOR 1970 EXECUTIVE SALARIES ($147,450) We now have a full staff of 16 men. Atcurrent rate of pay it will take $49,400. Two fees for National Executive Institute at $300 each will require an additional $600. Total additional required for the year is $50,000. Total spent to date is $94,208. Total amount required for the year is $144,208. There is some possibility that we may get some matching funds from National Council. OFFICE SALARIES ($40,303) We now have a staff of 9 ladies in the office. At present rate of pay it will take $13,804 additional for the year. Total spent to date is $26,562. Total required would be $40,366. Recommend budgeted amount remain $40,303. RETIREMENT AND SOCIAL SECURITY ($17,789) Based on expenditures to date and anticipated expenditures for additional 4 months we should be able to adjust total required for the year to $16,078. UTILITIES, JANITORIAL. MAINTENANCE ($3,600) For an average month we spend about $280. This would run the total required to $3,566. Recommend item remain $3,600. OFFICE SUPPLIES ($4,500) We are a little under our budget on this item at this time but fall months usually require heavier expenditures. Recoranend item remain $4,500. MAINTENANCE SALARIES ($7,650) Present rate of pay for 2 camp rangers will require $7,525 for year. FIELD EXPENSE($23.952) We apparently under budgeted on this item. The total amount was for 16 men and we have averaged only 15 men on the staff. Men attending NEI will keep 15 men in the field for the remainder of the year. The cost will probably run about $2,000 per month. Add this to the $15,913 expended to date and we find it will take $23,913. Recoraaend this item remain $23,952. PUBLIC RELATIONS ($2,030) The August financial statement shows an over expenditure on this item. This is due to late receipt of payments for Smoke Signals advertizing. Recommend item to remain $2,030. ORGANIZATION AND EXTENSION ($2,900) We have spent only $672 through August but large portion of budget is for School Night. Special contributions being made should enable us to operate on this budget item for $1,800. YEAR ROUND CAMPING ($9,967) We are well under the budget on this item because certain items were included which could be considered as capital improvements and funds have not been expended for these items even though they are needed. (Dishwasher, new serving counter). If these capital items could be approved to come from Scout Show profits, we can operate on this budget item for $8,500. LEADERSHIP TRAINING AND CONFERENCE ($2,754) We have over spent on this item. Expenses for a Regional Training Conference for all professional staff members were greater than anticipated and we have had more staff participation in National Conferences than anticipated. Recommend this item be increased to $3,700. NATIONAL QUOTA AND CHARTER FES ($3,275) This is baaed on net operating expenses for the previous year. When the 1970 budget was planned, it was thought that 1969 expenses would be higher than they actually were. The amount required for this item will be $3,025. ADVANCEMENT ($790) Recommend item to remain $790. CAMPAIGN EXPENSES ($2,480) It would appear at this time that we are operating well under the total amount allowed for this item; however, funds required for awards are higher than anticipated and most of these have not been paid for yet. Recommend this item remain $2,480. AUDIT ($350) Recommend item remain $350. INSURANCE ($6,316) Recommend item remain $6,316 MISCELLANEOUS ($250) Since expenses have been so small for first 8 months, recommend this item be reduced to $50.00 POSTAGE ($5,000) We are over spent. Recommend item be increased to $5,300. TELEPHONE ($2,400) We are over spent. Reccomend item be increased to $2,600. EXPLORING ($870) Actually we haven't moved to any great extent in Exploring so we have not spent much of this budget item. Recommend item be reduced to $300. TOTAL ($284.626) Recommend adjusted total of $277,407. CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA OPERATING BUDGET APPROVED RECOMMENDED RECOMMENDED 1970 ADJUSTED 1971 Executive Salaries (16 staff members) $147,430 $144,208 $157,458 Office Salaries 40,303 40,303 42,721 Retirement and Social Security 17,789 16,078 19,194 Utilities, janitorial maintenance 3,600 3,600 4,000 Office Supplies 4,500 4,500 4,800 Maintenance salaries 7,650 7,525 7,700 Field expenses 23,952 23,952 27,600 Public Relations 2,030 2,030 2,450 Organization and Extension 2,900 1,800 3,435 Year Round Camping 9,967 8,500 10,090 Leadership Training Conference 2,754 3,700 2,750 National quota-charter fee 3,275 3,025 3,575 Advancement 790 790 810 Campaign expenses 2,480 2,480 3,600 Audit 350 350 350 Insurance 6,316 6,316 8,677 Miscellaneous 250 50 250 Postage 5,000 5,300 6,500 Telephone and Telegraph 2,400 2,600 2,700 Exploring 870 300 870 TOTAL OPERATING $284,626 $277,407 $309,530 A<M6 y CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA RETIREMENT AND SOCIAL SECURITY - 1971 Retirement requirements for all professional staff, office staff and camp rangers who are eligible and enrolled in retirement plan $9,992 Social Security to be paid on total salaries of $176,960 $176,960 X .052 $9,202 For 17th man add $405 TOTAL REQUIRED $19,194 405 With 17th man $19,599 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA 1971 PROPOSED BUDGET - ADMINISTRATIVE ITEMS Office supplies $4,800 Postage and shipping -^ ^QQ «x* Telephone 2jy00 Utilities, janitorial and maintenance 4 QOO Audit 3 50 National Quota - Charter fee 3 575 Miscellaneous 250 Insurance (6,402 if group insurance and y 0,02 medical insurance eliminated) INSURANCE ESTIMATE FOR 1971 Camp Currier - buildings and contents 600 Kamp Kia Kima - buildings and contents QOO Service Center - building and contents 233 Bond on employees and officers ^23 Burglary (office) 34 Vehicle liability (council owned vehicles) £58 General coverage liability j Workman's compensation Accident insurance (for employees) 293 Disability insurance (for employees) i 461 Group life insurance \5 Major medical insurance 275 TOTAL $7,902 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA FIELD EXPENSES 1971 Pays for lease of car, gasoline, car insurance, parking, meals required by meetings. In 1970 this item has required approximately $1,600 per staff member. We do not have all information yet but should probably assume that car lease and insurance will be increased about $10 per month per car. Recommend $1,725 be budgeted for each staff member. Required for 16 men $27,600 Required for 17 men $29,325 CHICKASAW COUNCIL, EOT SCOUTS OF AMERICA PROPOSED 1971 PUBLIC RELATIONS BUDGET CIVIC CLUB DUES 12 Men at average of $60. $ 720.00 SMOKE SIGNALS Processing cost over amount received from advertising , 630.00 CERTIFICATES OF APPRECIATION To persons and organizations who have aided Scouting throughout the year. 50.00 MISCELLANEOUS SPECIAL AWARDS Annual reports and Scouting magazines to key citizens Boy Scout Week materials - photos, mats, posters, etc. Scout Sunday Program cover samples Press Luncheons 450.00 ACTIVITY AND SPECIAL EVENT PROMOTION 300 .*00 FILM Polaroid film and processing of . slides made at council events. 30J.OO J 2,450.00 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA ORGANIZATION & EXTENSION 1971 -PROPOSED BUDGET 20 Organization & Extension Manuals & 8.00 100 How to Organize a Pack .40 40,00 100 How to Organize a Troop .40 40.00 8,000 Applications to Become a Cub Scout 80.00 7,000 Applications to Become a Boy Scout 70.00 200 How to Secure a Leader 10.00 4,000 Job Description Cards 40.00 Spring Roundup 250.00 Together Plan 100.00 40 The Pack Committee .16 6.40 40 The Troop Committee Guide .28 11.20 60 Coaching a New Cubmaster .13 7.80 60 Coaching a New Scoutmaster .13 7.80 50 The Institutional Representative ,16 8.00 School Night for Scouting Printing $575.00 Janitorial Fees 850.00 Applications & Printed Forms 150.00 Publicity 250.00 1825.00 Fall Roundup 800.00 Misc, New Literature & 0 & E Promotion 100.00 100 Your Opportunity Pamphlets 20 New Unit Charts 13,435.00 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA CAMPING AND ACTIVITIES PROPOSED BUDGET 1971 KAMP KIA KIMA: Tractor and truck repairs Showers and Latrines Repairs to canoes, row boats and paddles Repairs to refrigeration Electricity Telephone Auto Expense for Camp Ranger Mower Repairs Gasoline for tractor and truck Miscellaneous Maintenance Replacements 3 canoes $600.00 3 row boats 540.00 24 wall tents 1,200.00 10 trail chefs 110.00 10 Dutch ovens 70.00 10 Lanterns 50.00 Dishware 100.00 $2,670.00 CAMP CURRIER: Swimming pool Maintenance to water lines Shower repairs and latrine repairs Electricity Telephone Gasoline for tractor Auto expense for camp ranger Miscellaneous maintenance Dining hall general repairs - replace gutters $250.00 480.00 50.00 225.00 1,100.00 520.00 600.00 125.00 330.00 300.00 2,670.00 $6,650.00 400.00 150.00 250.00 900.00 190.00 170.00 580.00 400.00 400.00 $3,440.00 GRAND TOTAL $10,090.00 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA LEADERSHIP TRAINING COMMITTEE 1971 PROPOSED BUDGET LITERATURE AND PUBLICATIONS 30 Cub Leaders Training Manuals $1.40 $ 42,00 30 Boy Scout Leaders Training Manuals .76 22.80 10 Sets Pow Wow Manuals 2.00 20.00 30 Showando Pamphlets .40 12.00 30 Jr. Leaders Scoutcraft Instructions ,32 9.60 Program Notebook - Unit Leaders, 150.00 Commissioners, extras for training purposes Unit Program Planning Charts 24.50 48 Roundtable Helps 40,00 1000 Progress Cards 30,00 2500 Training Certificates 50.00 30 Sets of Commissioner Pamphlets 90,00 12 Sets Instructor Guides 19.00 5 Commissioner Flip Charts 12,50 Service Manuals - Arrowhead Honor Project Books,etc. 15.00 New Literature - blanket orders 110.00 Miscellaneous Literature 20,00 TOTAL $ 668.20 VISUAL AIDS 5 Pack Leaders Training Aids 2,20 11.00 3 Den Leaders Training Aids 4.40 13.20 5 Cub Scout Leaders Training Aids 2.80 14,00 5 Scout Leaders Training Aids 5,56 27.80 Package Plan and filmstrip replacement 125.00 1 Presentation Kit 38.42 1 DuKane Projector 195.50 3 Screens 125.85 12 Flip Charts 21.60 3 Chalk Boards 27.00 3 Easels 35.85 I 635.22 REPAIRS AND MAINTENANCE Film, projectors, record players 100,00 Professional Training, Conferences 600,00 100 Training Award Certificates, etc. 250.00 Public Relations film, etc. 300,00 Roundtable materials and miscellaneous training aids 200.00 TOTAL $1,450.00 GRAND TOTAL $2,753.42 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA ADVANCEMENT COMMITTEE 1971 PROPOSED BUDGET 10 Silver Beaver f 8.50 $ 85,00 10 Corsages for recipients wives 7.50 75.00 3,500 Scout advancement cards ,02 75.00 10,000 Merit Badge Certificates .02 200.00 200 Advancement job description cards .02 4.00 1,000 Merit Badge Counselor job description cards .02 20.00 40 Advancement Manuals .32 12.80 12,000 Merit Badge Applications .0075 90.00 3,000 Cub Advancement cards .02 60.00 25 Boy Scout Requirements .28 5.00 50 Work Sheet Merit Badge Lists .05 2.50 100 Guide to Merit Badge Counseling ,28 28.00 90 Advancement in the Troop .16 14.40 Eagle Recognition 100.00 Miscellaneous and new Literature 40.00 $ 811.70 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA SUSTAINING MEMBERSHIP CAMPAIGN EXPENSES - 1971 PRINTING $ 1,510.00 IBM prospect cards 200.00 Bnroller kits and envelopes 225,00 Brochures 500.00 Check-out slips 35.00 Statements 515,00 Thank You cards 35.00 PROMOTION 1,625.00 Guardian awards 875.00 Patron and major 400.00 Century 180.00 Meeting reminder cards 75.00 Worker lapel tabs 20,00 Filbnstrips 75.00 EXTRA WORK 450.00 IBM key punch operator 3,585.00 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA QUANTITY 100 12 24 24 24 12 35,000 12 9 3 EXPLORING COMMITTEE 1971 PROPOSED BUDGET LITERAUTRE AND PUBLICATION Exploring The Scene Council And District Guidebooks Explorer Officers Workbooks Explorer Program Planning Conference Guide Explorer Members Guidebook How to Organize a Post Career Survey Cards TRAINING AND VISUAL AIDS Explorer Leader Training Instructors Guidebooks Elected Officers Flip Chart Filmstrips and Records Miscellaneous and New Materials COST EA. .25 .28 1.00 1.00 .30 .50 .02 .75 .60 5.00 TOTAL $ 25.00 3.36 24,00 24.00 7,20 6.00 700.00 9.00 5.40 15.00 50,00 Total .96 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA PRESENT: Bill Cowan Joe Wilson Rochester Neely Vaughan Dow MINUTES OF FINANCE COMMITTEE SCOUT SERVICE CENTER 5 P. M. Paul Rodgers Maynard Thompson Alvan Tate George Phillips Jones B. Huskey REVIEW OF MONTHLY FINANCE STATEMENT: Bill Quinn Andy Wray Harold Steinkamp Bill Morris Andy Wray, Council Treasurer, reviewed the monthly finance statement which indicated the council was operating within its approved budget. SALARY ADJUSTMENTS: President Harold Steinkamp stated that the approved 1970 budget made provisions for staff salary adjustments at mid-year. He also stated that the Scout executive had made recommendations which he had reviewed and approved. All the recommendations would keep each budget item within the approved amount. The amount recommended for each person was read to the committee. It was moved by Alvan Tate and seconded by George Phillips that the finance committee approve these recommendations. This motion carried. SUSTAINING MEMBERSHIP; Bill Quinn reported on sustaining membership stating that over $136,000 had been pledged to date. There was still followup work to do and a fall campaign scheduled for Crittenden District. He commended Roy Bell for his leadership in the sustaining membership effort and Bill Morris for his work in getting guardian members. MATCHING FUNDS: President Steinkamp reviewed the situation with matching funds for personnel from the national council. Application had been in for several months and the regional office had indicated a possible early approval for an additional man for the staff. In this plan the council would have to employ an additional staff member. For the first year national council would pay all the expenses for the man's salary and related expenses and support the program in deminishing amounts for several years. The possibility of securing an Exploring Executive through a matching funds program with the national council was discussed and the finance committee was in favor of a request being made. SHELBY UNITED NEIGHBORS: Chairman Bill Cowan reviewed a critical situation which had developed with Shelby United Neighbors. In May, 1969, S.U.N. officials had met with key Scouters of Chickasaw Council and indicated their desire that sustaining memberships be limited to $100. Our Scouters would not agree to this so no decision was made. - 2 - A successful fall campaign was conducted by S.U.N. with Chickasaw Scouters taking an important part. A representative group of council Scouters met with the S.U.N. budget committee late in the year to present the council's budget needs for 1970. In February, 1970 the council was notified that we should continue to operate on the same allocation as received from S.U.N. in 1969 subject to further review. The council had made numerous efforts to get a definite final commitment on its 1970 allocation to no avail. Finally on June 8 a meeting was arranged with six representatives of the council and four representatives from S.U.N. In this meeting S.U.N. officials stated that our allocation had not been made yet because the sustaining membership situation had not been resolved. Scouting representatives stated that the indecision on the council's allocation had been unfair. It was agreed that there would be an attempt for an early meeting of the S.U.N. Budget Committee to act on the allocation. It was also agreed that the situation would be discussed with the Boy Scout Executive Board. S.U.N. officials were recommending a $100 limitation on sustaining memberships. Information on 1970 pledging which was passed out to the finance committee indicated that such a restriction would have cost the council $40,000. There was a lengthy discussion with following key comments: Alvan Tate - suggested that we request a hearing before the S.U.N. Board or executive committee. Harold Steinkamp - The impression was given by S.U.N. people that Scouting was the only S.U.N. Agency receiving amounts over $100 and this is not a fact. Bill Cowan - There are some restrictions fay the united funds in many cities but the degree of restriction is generally related to the percentage of total support given by the fund. Maynard Thompson - It would be sheer folly to give up the large amounts we are raising. We should accept no restrictions. Bill Morris - Feels that the opinions expressed by S.U.N. representatives in the June 8 meeting were not representative of the entire S.U.N. board. Jones Huskey - Everything that has been done in raising larger amounts through sustaining memberships has been done completely within the policies of S.U.N. It was moved by Bill Quinn that the finance committee recommended that the executive board request a hearing with the S.U.N. executive committee or board for approval of the 1970 allocation for Chickasaw Council or for an appeal in the event an insufficient allocation has been approved prior to the next board meeting. This motion was seconded by Andy Wray and carried. In the event S.U.N. should question any of our procedure related to sustaining memberships, it was the unanimous opinion of committee members that it should simply be stated - 3 - that Chickasaw Council has operated completely within the policies of S.U Respectfully submitted, I it,\sf^'i/i7 Jones B. Huskey Secretary June, 1970 CHICKASAW COUNCIL, B. S. A. LARGER PLEDGES IN SUSTAINING MEMBERSHIP - 1970 AMOUNT $100 $101~$249 $250-$499 $500-$999 $1000 & Over NO. CONTRIBUTORS 185 67 25 11 27 TOTAL IN CATAGORY $18,500 10,722 7,072 5,800 29,350 TOTAL OVER $100 130 52,944 SUSTAINING MEMBERSHIP JUNE S, 1970 NORTHEAST SOUTHEAST NORTHWEST SOUTHWEST NORTH CENTRAL SOUTH CENTRAL EASTERN PATRON-MAJORS GUARDIAN EXECUTIVE BOARD T O T A L rnuonjUT^ 2,132 2,315 1,493 2,714 337 413 2,775 imp)!., 015 305 37 *> 13,626 OUWTKLBUTI 522 1,108 226 837 34 118 1,275 5 210 31 71 4,509 ONS AMOUNT & 12,096.00 ("24,323.00} V\___— ^ 4,652.00 15,535.00 — -- *» •> <%329.00 , ^^— — -^ 3,515.00 26,134.00 185.00 6,765.00 (2^02^) (U,5S4.00) ^136,133.00 GOAL *> 13,500.00 \0 7,500.00 18,000.00 > 2,000.00 4,000.00 29,000.00 13,000.00 9,000.00 9,000.00 13,000.00 $140,000.00 CHICKASAW COUNCIL 80V SCOUTS OF AMERICA MINUTES FINANCE COMMITTEE WOI/EM8ER Hf 1969 ~ 5 P.M. SCOUT SERl/ICE CENTER PRESENT: &UUL Quinn Sam Marks frank fi&her Joe. Wilson Shannon Pitner Harold Steinkamp Herb Schmid Jim Long George Phillip* BUly Gamble. Clyde, Viwn BiU Cowan Roy Bell Ro£p/t Voung Jone& Huskey PROPOSAL FOR PURCHASE OF CAMP PROPERTY: Herb Schmid submitted a proposal £rom the. camping and activities committee that the. council. purchase approximately 170 acne* o£ pnopeJity adjacent to K.amp Kia. Kiwa at a total. co*t o& $8,000. An option to buy thi* pstopeAty had been obtaine.d by the, council, in June,. M/t, Schmid pointe.d out. that the. putickaAe. ptu.ce. wouZd be IZAA than $50.00 peA acre, and that the. piopo-ied tand would be. eAp&ciatty good fan. outpost camping. The, camping conwitte.e. had in&pe,cte.d the. ptwpe.tity and x.e,convnende.d the. council, financial statement, indicated unJieA&iicte.d capital. Se.vviat finance, cotrmitte.e, memfaeAA exp^ei^ed opinion* that thit> puAcha&e. would be. a good investment &OH. the. council.. George PiiMip* exp^ei^ed ki& opinion that this purchase, would too gieatly reduce the. capital £und&. It was e.x.p&aine,d by Haswld L. Steinkamp that capitat iund& had be,e.n fiaisnd in a. capital campaign fan, this puSLpo&e. and that the, council had a commLtme.nt to the. contributors to continue, development o& camp* with available capital. &undt>. It was moved by frank fisher and seconded by Sam Marks that the finance covmitt.ee recommend that the council exercise its option and purchase the property. This motion carried. Re&pect&ully ."—v-^J L Jones B. Hu&key Secretary CKICKASAW COUNCIL BOY SCOUTS OF AMERICA MINUTES OF FINANCE COMMITTEE MEETING September 18, 1969 Scout Service Center 7:30 P.M. PRESENT: Herb Schmid Rev. Millen Darnell Sam Mays William Cowan INVOCATION: Jim Long Joe Wilson Bill Jennings Paul Rodgers Maynard Thompson George Phillips Roy Bell, Jr. Harold Steinkamp Billy Gamble Jones Huskey The meeting was opened with a prayer by Harold Steinkamp. BUDGET PLANNING FOR 1970: Chairman Bill Cowan explained that the purpose of the meeting was to plan the 1970 Chickasaw Council operating budget. Committee chairman present were called on to submit committee budget requests for 1970. These requests were discussed and altered as the committee felt advisable. It was moved by Paul Rodgers and seconded by Jim Long that the finance conmittee recommend that the executive board approve an operating budget for 1970 in the total amount of $234,626. This motion was carried. A detail of this total budget is attached to the minutes. Respectfully submitted, S /Tones B. I Secretary , 1969 CHICKASAW COUNCIL, 80V SCOUTS Of AMERICA OPERATING BUPGET PISBURSEMENTS 7969 APPROI/EP RECOMMENPEP OPERATING ACCOUNTS JAN-AUG, 1969 BUPGET BUPGET - Executive Sa&wxea 78.888 $122.93* $147,450 34,305 40,303 and Social Szcubity 72,525 76,875 17,789 Utttcttea, janitorial maintenance. 2,497 3 600 3,600 " f " " V r _|,~ ." IT Orf^tce Supptcei 2,7«0 4^500 4,500 Ma^ttenance aa£a/w.e4 5,737 7,300 7,650 Ete£d expen^eA 75,577 23,952 23.952 Pafatcc ^te^aXxon^ 878 7,500 2,030 O^gan-tza-tton and e,)ttQ.n&ion 528 j 600 2.900 Vea/t Round camping 6,524 $,807 9»967 laade^i^u-p Training Convenience 7,404 2 000 ^*7 National quota-cna&t&i jee 7,500 2,900 3»275 Advancement 887 7,500 79° Campaxgrt expen^e^ 7,224 ;t500 2'480 Aadct 0 350 35Q I*WoAance 7,605 5,072 6'316 56 250 25Q 5,000 ^£21 and Tele,gtiaph 7,704 2,300 2»^°° Exploring 870 TOTAL OPERATING $759,006 $246,789 $284.626 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA MINUTES OF FINANCE COMMITTEE MEETING July 14, 1969 4:30 P.M. SCOUT SERVICE CENTER PRESENT: William Cowan William Allen Thad Shannon Bill Jennings REVIEW OF 1969 BUDGET: Paul Rodgers Frank Fisher William Quinn Roy Bell, Jr. Max Notowitz Harold Steinkamp Jones B. Huskey William C. Gamble The June financial statement, copy of which is attached to the minutes, was reviewed by the committee. BUDGET ADJUSTMENT: Adjustments were reconmended on some budget items as indicated on report attached to the minutes. It was moved by Frank Fisher and seconded by Paul Rodgers that the finance committee reconmend that the executive board reduce the 1969 operating budget from $257,949 to $246,189. This motion was carried. SUSTAINING MEMBERSHIP: A progress report on sustaining membership was given by Roy Bell indicating a total of over $107,000 pledged to date with additional funds expected. Appreciation was expressed to Bill Allen for his work in setting up the campaign on data processing cards. It was suggested that special recognition be given to Cliff Norvel for his assistance in this work. Billy Gamble explained the billing schedule and announced follow-up plans. CAPITAL FUNDS: A report on capital funds was reviewed. The committee felt that the pledges due should be re-evaluated before the end of the year. Acopy of this report is attached to the minutes. CAMP DEVELOPMENT: A progress report was given on construction work being doneon storage compounds at Camp Currier and Kamp Kia Kima. It was explained that the bids on this work did not include any furnishings. It was estimated that $1,120 would be needed for shelving in the storage building at Kamp Kia Kima and $455 for the same project at Camp Currier. The shelving at Kia Kima should be completed and ready for use when camp closes in mid-August. It was moved by Bill Quinn and seconded by Bill Allen that the finance committee authorize the purchase of lumber for shelving in the camp storage buildings subject to approval of the executive board. PROPERTY ACQUISITION AT KAMP KIA KIMA: President Steinkamp announced that 168 acrea of property had become available adjacent to Kamp Kia Kima. The total cost of this property which was thought to be good for camp expansion was $8,000. He explained that this had been discussed at the executive board meeting without adequate time for study by proper committees. The board had voted authorization of payment for an option to buy of up to $500 subject to review and approval of the finance committee. Bob Irwin had talked to the owner and received a six months option for $200. It was moved by Frank Fisher and seconded by Bill Quinn that the finance - 2 - committee approve payment of a $200 option and reconmend that proper option papers be prepared and that the matter of acquisition be referred to the camping and activities committee for study. This motion carried. Respectfully submitted, Jones B. Huskey S e c re t a r y x ' cotnica, K>T scours OP AMCKICA ADJUfiTMKirrS M OPt Keduee to $l22,93g« V* have *avad BOM? on thU Ite*. eince «• ha*a baom there »taf e for aavoral nonth*. W* arc now full «taC« and all wra have had good incroeaea. •MM arc up to or above t&* reconMMdad mlaiwui for th«ir poittiOM. If •vfficloat fwiAi COM* l» thU howia b« *djw«t«4 upward lat«r in tte y««r i» ord«r to « l o ? «• «Mttiowil «t«ff R*du«* to *3A,305. Thin allow* for »n iocr««t for all tHo office ponowMl. tf •on aoMjr U availabta «• aliovld adjust upward Latar tn tha yaar to allov tor additional lady la tho offlc«, AJO SOCIAL StCURTY laU« to «ttt97S. W* war* Wtsiad tn 1968 pajnaaata* Oattl*c currant haa raajulra* a#ra mommy. ThU aamuit aaould »a adaojuata for tha yaar. OTILltilS * ^ Thla is for th« SarvUa Ca«tar. Mir ojparatioo *lBca wa kava baa* to tha Imdleataa wa sa« rarfuca thU to $3,*00 for chl* Sha«U oa l»«raaaad to $7,300. wa found it naeaaaary to aaa>loy naw caay raa«ar at Kaiap Kla Klna at hlghar aalary than wo had Bttdcatad for t&ia poattlon. FCBLIC fteduee to $1,500. Changea in etaff haa reaultad in fewer Civic Club rtenbnreHlp Ouea for tbia year. We have alee caved «oney on Snake Signale publication. Radtt«a to $1.600. Va •ava4 aonty on Spring Kouodup and Togatfear flan. Wo will aiao aawa *o«a on printing and athar axponnaa for School night. itadueo to $2,000* V* hanm aavad on aoiaa training nattriala and actually bold up on *om* now training alda. W* hop* to nnka a profit on Wood Badga «ourao which could ba applied to training aida. CB '£K FKK t« ^Z.fOO. ThU i* baaod on prcviou* yaarU nat oporatitig axpftna** warn loa» than wa had anticipated wbon 1949 budget van planned. CA-gAICM tu $1,500, Anticipatad anpanaaa in cloning out our campaign *bould not roajuira any nor* than Khia «Mownt. , tncraaa* to S5.000. Va t jobvUb our nailiny raojuir ryo» vntcb thUpretty cioao but Junr*. a rathor difficult aiaanta. THU aarfunt ahould bo aufficiant for th* y*«t. CHICKASAW COUNCIL OPERATING BUDGET - 1969 OPERATING ACCOUNTS APPROVED 1969 BUDGET RECOMMENDED REVISED BUDGET Executive Salaries $128,928 $122,938 Office Salaries 36,897 34,305 Retirement and Social Security 16,346 j6,875 Utilities and Janitorial & Main. 5,000 3,600 Office Supplies 4^00 4(500 Maintenance Salaries 7,190 7 300 Field Expenses 23,952 23,952 Public Relations 2,060 1 500 Organization and Extension 2,655 1 600 Year Round Camping 8,807 8 807 Leadership Training Conference 2,677 2 000 National Quota-Charter Fee 3,025 2 900 Advancement 1,500 1 500 Campaign Expense 2,000 1,500 Audit 350 350 Insurance 5,012 5,012 Miscellaneous • 250 250 Postage and Shipping 4,500 5,000 Telephone and Telegraph 2 300 2 300 TOTAL $257,949 $246,189 July 14, 1969 CHICKASAW COUNCIL CAPITAL FUNDS REPORT Actual collected to day - capital campaign $341,410.47 Currier Timber Cutting 31,060.00 Charles H. Craig Will 1,000.00 TOTAL OF ALL MONIES COLLECTED TO DATE $373,470.47 Estimate of additional pledges to be collected 9,749.30 CAPITAL FUND EXPENDITURES TO DATE $311,577.43 COMMITMENTS MADE FOR CAPITAL FUNDS: Tent platforms - K.K.K. 675.09 Storage compound - Currier 10,121.14 Storage compound - K.K.K. 39,799.00 $50,595.23 UHRESTRICTED CAPITAL FUNDS ON HAND: Memphis Bank and Trust $25,879.29 National Bank of Commerce 392.55 U. S. Treasury Bill ( Maturity 9-25-69 ) 19,670.80 Debenture Bond (Maturity 8-4-69) 25,000.00 $70,942.64 To be deposited 518.00 Less funds to be transferred to operating account 7,823.43 $63,637.21 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA July 14, 1969 RECOMMENDED ADJUSTMENTS IN OPERATING BUDGET EXECUTIVES SALARIES Reduce t:o $122,938. We have saved money on this Item since we have been short staff for several months. We are now full staff and all men have had good increases. Most men are up to or above the recommended minimum for their positions. If sufficient funds come in this hould be adjusted upward later in the year in order to employ an additional staff member. OFFICE SALARIES Reduce to $34,305. This allows for an increase for all the office personnel. If more money is available we should adjust upward later in the year to allow for additional lady in the office. RETIREMENT AND SOCIAL SECURITY Raise to $16,875. We were behind in 1968 payments. Getting current has required more money. This amount should be adequate for the year. UTILITIES - JANITORIAL AND MAINTENANCE This is for the Service Center. Our operation since we have been in the building indicates we can reduce this to $3,600 for this year. MAINTENANCE SALARIES Should be increased to $7,300. We found it necessary to employ new camp ranger at Kamp Kia Kima at higher salary than we had budgeted for this position. PUBLIC RELATIONS Reduce to $1,500. Changes in staff has resulted in fewer Civic Club Membership Dues for this year. We have also saved money on Smoke Signals publication. ORGANIZATION AND EXTENSION Reduce to $1,600. We saved money on Spring Roundup and Together Plan. We will also save some on printing and other expenses for School Night. LEADERSHIP TRAINING AND CONFERENCES Reduce to $2,000. We have saved on some training materials and actually held up on some new training aids. We hope to make a profit on Wood Badge course which could be applied to training aids. NATIONAL QUOTA AND CHARTER FEE Reduce to $2,900. This is based on previous year's net operating expenses which were less than we had anticipated when 1969 budget was planned. CAMPAIGN EXPENSES Reduce to $1,500. Anticipated expenses in closing out our campaign should not require any more than this amount. POSTAGE AND SHIPPING Increase to $5,000. We try to watch this pretty close but have a rather difficult job with our mailing requirements. This amount should be sufficient for the year. SUSTAINING MEMBERSHIP JULI 14, 1969 NUMBER CONTRIBUTIONS NORTHEAST NORTHWEST SOUTHEAST SOUTHWEST EASTERN NORTH SOUTH CENTRAL COUNCIL SPECIALS T 0 T A L 478 751 837 729 1,266 86 83 73 210 4,513 $ 8,773.00 13,400.00 18,310.00 14,451.00 26,605.00 1,469.00 3,500.00 1,179.00 19,480.00 $007,167.00 \TV/H..Li $11,000 13,500 18,000 16,000 29,000 2,000 3,500 2,000 25,000 $120,000 July 14, 1969 CHICKASAW COUNCIL CAPITAL FUNDS REPORT Actual collected to day - capital campaign $341,410.47 Currier Timber Cutting 31,060.00 Charles H. Craig Will 1,000.00 TOTAL OF ALL MONIES COLLECTED TO DATE $373,470.47 Estimate of additional pledges to be collected 9,749.30 CAPITAL FUND EXPENDITURES TO DATE $311,577.43 COMMITMENTS MADE FOR CAPITAL FUNDS: Tent platforms - K.K.K. 675.09 Storage compound - Currier 10,121.14 Storage compound - K.K.K, 39,799.00 $50,595.23 BBBESTRICTED CAPITAL FUNDS ON HAND: Memphis Bank and Trust $25,879.29 National Bank of Commerqe 392.55 U. S. Treasury Bill ( Maturity 9-25-69 ) 19,670.80 Debenture Bond (Maturity 8-4-69) 25.000.00 $70,942.64 To be deposited 518.00 Less funds to be transferred to operating account 7,823.43 $63,637.21 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA FINANCE COMMITTEE MEETING, APRIL 15, 1969, 4:30 P.M. SCOUT SERVICE CENTER PRESENT: William Cowan Clyde Dixon Jim Long Harold Steinkamp Joe Wilson Clyde Lambert Bill Jennings Jones Huskey Paul Rodgers Billy Gamble George Phillips Snead Clift William Quinn Vaughan Dow OPERATING BUDGET: The March financial statement was reviewed to evaluate first quarter expenditures. It was decided that no budget adjustments should be made at this time. Copy of statement is attached to the minutes. CAPITAL FUNDS: The capital funds situation was reviewed fay the committee indicating commitments for expenditures almost equal to funds on hand. Approximately $20,000 more was expected to be received from the development fund campaign collections. Copy of the capital funds report is attached to the minutes. SCOUT STATUE: President Steinkamp reported that approximately $1,700 was in the special Scout Statue Fund raised to erect a life sized Scout statue in front of the Service Center. He hoped that arrangements could be made to complete the fund and order the statue at an early date. More money was expected from units and Mr. Steinkamp suggested the possibility of using the $1,000 received from the Craig Will if this money was needed to complete the project. Clyde Lambert moved that the Craig Will money be used if necessary to complete the statue project and replaced in the Trust Fund. This motion was seconded by George Phillips and carried. Clyde Lambert also moved that the finance committee recommend that the executive board approve ordering of the statue if the cost was not too high. Jim Long seconded this motion which was carried. The Scout Executive stated that he would write for latest details on cost of the statue. FINANCE SEMINAR: Chairman Bill Cowan announced that a special finance seminar would be held on May 26 with the place to be announced at a later date. It was suggested that all finance committee members, executive board members and key sustaining membership personnel be invited. TRUST FUNDS,: Bill Cowan exhibited some trust fund materials from other councils including a coupon booklet which had been successfully used in another council. It was decided that this would be discussed more in detail at the finance seminar. Mr. Cowan asked committee members to give suggestions for a qualified person to serve as chairman of a special trust fund committee. ASSISTANT REGIONAL EXECUTIVE; Snead Clift, Assistant Regional Executive, complimented the committee on its work and stressed importance of attendance at the May 26 finance seminar. Respectfully submitted, S^ Jones B. Huskey Secretary FINANCIAL STATEMENT FOR EXECUTIVE BOARD DATE March 1969 Budget Control Statement Disbursements Operating Accounts Executive Salaries Office Salaries Retirement and Social Security Utilities, Janitorial and Maint, Office Supplies Maintenance Salaries Field Expenses Public Relations Organization and Extension Year Round Camping Leadership Training Conference National Quota-Charter Fee Adavancement Campaign Expense Audit Insurance Miscellaneous Postage Telephone and Telegraph Total Operating This Month 8,629 2,742 197 260 534 537 1,513 281 630 208 1,982 554 133 32 209 209 18,650 This Year 28,146 8,227 4,775 625 1,185 1,611 6,423 -430 297 2,715 320 100 623 740 „ 243 83 1,128 620 Over or Under Budget -4083 - 998 / 689 - 626 / 60 - 186 / 435 - 946 - 366 / 513 - 349 - 656 / 248 / 239 - 87 -1011 / 20 / 3 / 44 Budget 128,928 36,897 16,346 5,000 4,500 7,190 23,952 2,060 2,655 8,807 2,677 3,025 1,500 2,000 350 5,012 250 4,500 2,300 57,431 OPERATING ACCOUNTS SUMMARY Balance beginning of month Receipts Total to be accounted for Disbursements Balance Funds Receivable by end of year Balance and Funds Receivable Accounts Payable and Budget Balance Projected Surplus or Deficit CAPITAL FUNDS TOTAL RESTRICTED: Endowment Tribute UNRESTRICTED: Savings Memphis Bank & Trust 17,167.82 Union Planters 2,500.00 Nat'l Bank of Commerce 2,500.00 BILLS: Debenture Bond U. S. Treasury Bill This Month 6,450 22,765 29,215 18,650 10,565 188,670 199,235 200,518 -1,283 5,000.00 4>337.35 9,337.35 -7057 257,949 22,167.82 31,505.17 25,000.00 20,000.00 76,505.17 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA CAPITAL FUNDS REPORT, APRIL 10, 1969 CAPITAL CAMPAIGN PLEDGES AND COLLECTIONS: $193,508 $113,023 $91,869 $11,860 $3,200 CANCELLED PLEDGES TOTAL AVAILABLE IF ALL PLEDGES COLLECTED ACTUAL COLLECTED TO DATE CURRIER TIMBER CUTTING CHARLES H. CRAIG WILL TOTAL OF ALL MONIES COLLECTED TO DATE CONSERVATIVE ESTIMATE OF ADDITIONAL PLEDGES TO BE COLLECTED TOTAL OF ACTUAL COLLECTED PLUS ADDITIONAL EXPECTED CAPITAL FUND DISBURSEMENTS TO DATE; SALARIES (CAMPAIGN OFFICE) OFFICE EXPENSES KETCHUM PURCHASE OF PROPERTY SUSTAINING MEMBERSHIP, 1966 SERVICE CENTER SERVICE CENTER FURNISHINGS CAMP ADMINISTRATION BUILDING (KKK) INTEREST ON NOTE TRANSFERRED TO SAVINGS FOR CAMP EMERGENCIES COMMITMENTS MADE FOR CAPITAL FUNDS: CAMP CURRIER WATER SYSTEM KAMP KIA KIMA APPROACH TO BRIDGE TENT PLATFORMS - KKK COTS AND MATTRESSES - KKK STORAGE COMPOUND - CURRIER STORAGE COMPOUND - KKK TOTAL OF ACTUAL PLUS COMMITTED DISBURSEMENTS UNRESTRICTED CAPITAL FUNDS ON HAND; MEMPHIS BANK AND TRUST DEBENTURE BOND (MATURITY - Aug. 4, 1969) U.S. TREASURY BILL (MATURITY - June 23, 1969 NATIONAL BANK OF COMMERCE SAVINGS TOTAL $413,460 21.022 $392,438 $331,159.77 31,060.00 1.000,00 20.668.00 3,296.49 11,531.38 21,600.00 64,142.19 65,000.00 96,407.74 11,169.26 17,292.98 789.94 3.000.00 2,269.00 542.81 900.00 5,600.00 17,944.57 39.799.00 21,244.32 25,000.00 20,000.00 2.OOP.00 $363,219.77 $383,887.77 $294,229.98 67,055,38 $361,285.36 $68,244.32 SUSTAINING MEMBERSHIP APRIL 14( 1969 NORTHEAST NORTHWEST SOUTHEAST SOUTHWEST EASTERN NORTH SOUTH CENTRAL COUNCIL SPECIALS NUMBER CONTRIBUTIONS 361 689 737 283 956 21 47 49 182 AMOUNT $ 6,578.00 10,529.00 16,385.00 9,245.00 22,630.00 442.00 2,865.00 710.00 16,223.00 GOAL $ 11,000 13,500 18,000 16,000 29,000 2,000 3,500 2,000 25,000 T O T A L 3325 $85,607.00 $120,000 CHICKASAW COUNCIL BOY SCOUTS OF AMERICA FINANCE COMMITTEE MEETING - APRIL 10, 1969 - 3:30 P.M. SCOUT SERVICE CENTER PRESENT: William Allen Jim Long Bill Jennings George Phillips Richard Trippeer Clyde H. Dixon RECOMMENDATION FOR CAPITAL EXPENDITURES' Max Notowitz Andrew Wray Harold Steinkamp Herb Schmid Jones Huskey Ralph Young After a discussion of available capital funds, a request by the camping and activities committee for letting of bids for construction of storage compounds for Camp Currier and Kamp Kia Kima were reviewed. It was moved by Clyde Dixon and seconded by Harold Steinkamp that the finance committee recommend that the executive board approve expenditures of $17,944.57 for a storage compound at Camp Currier with contract to be made with Hosse-Robbins, Inc. and expenditure of $39,799.00 for a storage compound at Kamp Kia Kima with contract to be made with Frank Rogers and Company, Inc. This motion was carried. Respectfully submitted, /Jones B. Secretary CHIC/CASAW COUNCIL soy scours or AMERICA MIMTES OF FINANCE COMMITTEE FEBRUARY 70, 1969-4 P. M. SCOUT SERVICE CENTER PRESENT: Cowan WSJtLuxm NUim Pant Ge.on.Qd Sam Rytcwd TJu.e.eA Ctyde. HeAb Sd-mid Jone6 8. Hu (dViLicm C. Ratpk Young CAPITAL HUMS: A sieposit cuoi g-iven -indicating capital fiuncU on hand and additional fund* anticipated -in 7969. A copy f 1968 OPERATING FUVP A ^.epoJtC w&4 g-cuan on 796S operating fiuiui& 4-ndic.a-ting a ddf^c^t o& $4,177 ban. .tkt It iwi6 otio JtepoA^ed ^/ictt ^/ia 4o£e o^ 4upp^ce4 at i/te Se/iu.ice Cetiie^ ^OA neitea' if $1,800. during tke, IJQ.CUI. Afit&i 4ome ctwca4-6^ton /6t too* SL£co}me.ndation that &u& ne£ ptiofi-it not be, app.U,e.d to ,tke, bat applied to &wppJLy -inventotiy. It w&f> faufctlioji po-ivit&d oat that &u&&iiyu.ng c.ott&ctionA ka.d been tke citie.at&>t eve^ and tkat cottzction IOAZA on pte.dg&> amounted to ovity 8.5%. A copy o$ the. operating fiund Awmasuj -U attacked to the. REQUEST FOR CAPTTAl FUA/P EXPEMPITtfRES .- Sc/mcct, CkaJJunan o& tke. Camp-ing and ActtvttteA Conmitt&e, submitted btd& and /iecomfan. capital /(un<i4 expenditures ^ofi camp devetopne-nt p-?viosUti&> alfie,ady approved by the. e.x.e.cutive boa^d a& capital faYidA OJUL avaitabte.. ^ tke -item SLecornnended by tke, camping and activttsieA comnittce. and n.dofi btdf> Au.bmitte.d tke fi-iiiance. committee approved Ji&cornnending appfiavat o^ tlie, execubocuid o tke. a. PuJLcha&e. o& 33 yaA.dt> o& tie.a.dy~mix. concrete, at $16.50 pvi yard to be. aiecf on bridge appsioack&A at /Camp Kta /Cona - camp siangeA, to do tke- Total cott $544.50 b. PuAckaAe, Ojj mateAiat* fan, 30 tent ptatfaxm at Kamp K-ia Ktma at $30.00 each. - tahon to be, done, by camp ^.angcA. Total, co&t $900.00 c. 200 metat fiotdtng co&> and 300 p£a&ticA~ze.d po£yuM.etkane National Redding and TwiviituAe, Company at to tat oi $5,600.00. Total co&t o£ ati tie.qu.eAtb - $7,044.50 sie.v<iewe,d on the Ato/iage compound fan. Camp dUcuAA-ion -it move,d by S-M ktten tkat an anckite-ct be &e£uAe.d to ttwx^te Ape-clfacationA and tlie. project and tkeAe Apecifi-icationt, be Aubmi£te,d to tke. bi,ddesi& fan. anotk&n. bidding to be, n,e,- queAte.d pnA,on, to tlie, MOAC/I execaicue boasid meeting. TkiA motion waA seconded by B-itt and COMMITTEE PROGRAM FOR 7969; Cka&vman B-itt Cowan lei/'tewed the. Finance Conmitte,<i pfiogsiaM fan. 1969 copy o£ which -ci attached to the. minute*. F-tanfe F-cifie'i po<inte,d oat the. need {.OH. a pabtic tieJtatLonb ( U I in the. Southwest The, Scoot e.xe.cutive, announced a fanance. ^.n&titate. to be kutd <in tke. council -tn the. month o& May. SUSTAIMING MEMBERSHIP: Q(Unn sie,poite,d on AuAtaJ,n4.ng membeMhip pnogn.<>A& indicating $21,000 pledged to date, compared to $17,000 pledged at the. -iame date, ta&t Au.bmitte.d, 2-10-69 BIDS FOR CAPITAL EXPENDITURES FOR CAMPS 33 yoAdt> o(t Reacty-Mix coftcte-te at $16.50 p&ti yand .................. $544.50 30 tent ptatfcnm at $50.00 eac/t ........... — ....................... 900.00 200 metal folding co& - State Roebucfe - $9.65 d&Uv&uid to Mempkc6 National Budding and Futn^tu/ie Co. - $10.00 eac/i d&liv&izd to Karnp Ida fCtma, Hasidy, Atikant>a&. Camp Suppty Co. - $9.60 each FOB - St. Loaci, 300 National Supply, Boy Scoutb o£ hntuiica - $71.25, FOB St. Loui& ox. Wew? VotLk, Mew» Voik National Supply, Boy Sc.out& o& Ame-uca - $/0.95 &ac,k FOB Hottfh Carolina. tfa& zip on coue^ 3" x 30" x 74". AUrf-Sout/z Bidding - 2 1/2" x 50" x 74" rfo* $11,45 on. 3" x 30" x 74" 40*. $11.95, FOB Mcwp^tA. National Bidding and fuAnitute - 4" x 30" x 74", $12.00 FOB Kamp /Cta K^ma, Hasidy, Compound FA.anfe A, RogeAA ancf Company $15,750.00 Robert L. lAtatn Ba-c&te/ta $20,900.00 Ho^ee Ro66x.R6, Zwc. $15,291.55 W. W. Coit6-tauc^con B^.d not CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA FINANCE COMMITTEE - JANUARY 1, 1969 - DECEMBER 31, 1969 MAJOR OBJECTIVES: 1. Meet the total needs for the council program by planning an adequate and realistic operating budget, 2. Provide for an improved program and an expansion to serve more boys by raising the budget. 3. Supervise the council financial program to keep expenditures within income. 4. Continue program to provide captltal funds for improvement of camp and office facilities and equipment. 5. Keep our Scouters and the public informed of our Boy Scout finance program; PROGRAM: 1. Active participation in Shelby United Neighbors. 2. Sustaining membership enrollment. Improve prospect list and upgrade giving. Better informed prospects through public relations program. Emphasize leadership dinners. 3. Promote project selling. 4. Planned program to cultivate "Friends of Scouting" members. 5. Inform units on Boy Scout policies relating to unit financing and approving unit money earning projects. 6. Promote trust fund. CALDENDAR: 1. February - sustaining membership kick-off. 2. June - begin sustaining membership organization for 1970. 3. July - 1970 budget planning, 4. October - S.U.N. campaign cooperation. 5. Finance Committee Meetings: January 8 April 9 July 9 September 10 70, 7969 CAPITAL FUNPS SITUATION U. 5. GoveAwmeitt EctC -ot No&onoC Banfe orf CowmsAce $20,000 Bank (Jot Coope^to-ttuei Pebe^u^eA - WBC 25 f 000 - Un^cm ?£an^:e^6 2,500 - NBC 2,500 Saving* - Memp/ii6 Bawfa awd T-^ait 12,662 TOTAt AVAILABLE $62,662 CQ&t&ction 06 p£e.dg&4 Jin 7969 25,765 TOTAL THAT SHOULD 3E AVAILABLE IN 7969 CAPIT/U FUNPS WAVE 8EEW INVE^TeP TO EARN AS MUCH INTEREST AS POSSIBLE BEFORE THE/ ARE NEEPcP. 10, 1969 REPORT OW 1968 OPERATING F(M>S EXPENDITURES $223, BBS INCOME S.U.N. $130,000 IntWtet 601 Sustaining M&nb&i&kip 39,770 $279,777 Ve.£icit $4,177 o/te 4-ttC^ outstanding ptedgeA ^.w t^ie amount o£ $9,431. nave, been bitte.d ti&gutaA&y and 4wo 4peeco£. (owe 't.w Pecembet onc( one /cw January) ye.a>i in calie.c.tiotu - $59,28$ $89,170 wtt&ction £oi 1968 tviptiQAzntb 91.5% o& pi&dgzA [$99,601] CHICKASAW COUNCH FINANCE COMMITTEE MEETING DECEMBER 10, 1968, 7 A.M., SHERATON MOTOR INN PRESENT: C£yde Lambert WUliam Mien W. G. ?nUlip& Pout Rodger 8i££ JenningA Maynord Thompson FiAner Sam Rytand William £uinn S/iep Tote Richard Trippecr Roy Be££ Pavid Meyer J. T. Chandler Ceci£ E. Wetter. JoneA 8. HuAfeey Walthall PeterA Herb Sctonid Harold Steinfeamp INI/OCATION: T/ie meeting. M>OA opened with a prayer by Herb Scorned. FOR FU^PS FOR KAMP KIA KIM PRESSURE TAVfC: Sdimcd, Ck&iman o& the. Camping and Activities Contncttee, Atat&d tkat a nei ojj $1,764 ka.d been made on -die Kamp /Cta /Cona ^unwiet c^wip ope'uUxon. He i/ie need ijo-t an -employed watex. &y&tew at the. cjoxnp and Ji&quzAtzd apptiovat £01 the. expenc&tate o£ $1,207 fan. a 4,000 gallon pieA&utie, tank, wfix.cn tuai -tne amount o£ a bid pteien^ed by Spea^. and Wood o^ Wei-t Mempn^i. moved -tna-t ine fj-cnance committee ^lecomnend ^Cna^: the. executive boand authorize, the, putLcha&e, ojj a 4,000 gat63n p^teA^ate ianfe |{O/L Kamp K^a K^ma -en -tne amount o£ $7,207 -to be patd oat o^ 7965 camp ptio&it&. TtuA motion MKW seconded by 8M Qtunn and cavw,ed. RECOMMEJ^PATIOM 0^ SCOUT SHOW PROFITS: Schtrtcd pA.eAented a p£an comucttoig 7969 Scoot OA a promotional 4c/ieme io xmp'ioue ticket &al&& and Tne Acnedu^e o^ p^iopo^ed expenditure ojj pto£.ctA OA earned th& event aitac/ied -to -tne Mat/naAd Tnompion moved that It be recommended to tke, executcve board that all 7 969 Scoot Anowi pfLO^lt& be committed to -tne camp-cm} ptogram according to tne -Acnedote preAented by Mt. Sdmtcd. Tn-cA motion WOA seconded fay Pao£ RogerA and carrted. SUSTAINING MEMBERSHIP: Qainn, Sustaining MemfaetA/icp Co-Chairwan, explained tne campaign organization and Acnedote. B-ct^ Atden explained tne IBM card Astern to be uAed and Roy 8e££ announc.e.d a training meeti.n.g to be nc£d December 77 at t/ie Servtce Ccjater* REMARKS By PAUE ME/ER: Pave Meyer, Peputy Regional. Executive, commended t/ie cooncc£ on tne teaderAnip g-tven -en recent ^oAtaining memberAnip campacgnA in tne coonai£. He Aaid tnat mu^t be on teadeTAnip gijJtA jjor future growth. JoneA 8. HuAfeey Scout Execotiv SCOUT SHOW PROFIT EXPENDITURES 1 . lime Agency rc?p:» IT'S or replacements -$2OOO.OO 2 . Cuh Area - (a Iso iror Camporces } - Parents only - i n inc liuJe f o 1 Lowing : 1 rest room (men and women )-- • $2200. Of) 1 pavil ion 3600. GO 1 s tor-'Kje shed f BBQ equipment ) • - - - - - . 65O.OO Total - $6450.0(5"" 3. i^n 1 -->nce to he used for Activities Shelters , 1 /2 money for Currier, 1/2 numey for KECK, up t-i J.O ("or each c.-unp, as follows: 1.0 - KKK Shelters C^ $16OO-OO = $16,OOO.OO 10 - Currier Shelters & $1JOO,OO = i 1, OOO_. OO Total = $27,OOO".OO Grand Total = ^35,45O,OO FROM KKK PROFITS 4000 Qalton pA.ea.6a*.e tank &id njLVbi\)<Ld. ftom SpeoA and Wood $01 $7,?57.00 ^e4A discount to 8.S.A. - 200.00 io KKK 957.00 250.00 /teaexvecf ^/u?m HendeAA Bo-iZeA. and Tank Company (thfLOugk B. Quow) $7,460.00 250.00 $1,710.00 Total CHICKASAW COUNCIL FINANCE COMMITTEE MINUTES NOVEMBER 74, 3:30 P.M. - SERl/ICE CENTER PRESENT: Cowan Frank Fitter George Pkiitip* Andrew? Jone6 B. Qotnn S. Shep/terd Tote WWLim A££en JJM Long Paul Rodger J. T. ChandteA. 7969 REQUEST FOR S.U.N. AUOCATION: The 7969 operating budget ^or the, councx£ wa4 reai,ewied in order tc the. proper amount to tte.qu.eAt faom Shelby United Nex-ghbora and t/ie amount to be r^tcAed through AuAtamoig memfaerAfttp enro££ment4. Ajjter reutetutng the experccnce ^or the pa^t ten yeaTA Zt w;a4 determ,ned by the coimcttee that Ch<.cfe- OAOH; Councc£ 4houid request the 4ame percentage ojj the tota£ operating budget Xrom S.U.N. OA received tn 796S. On thc6 604^4 S.U.N. would be, a^feed ^or $147,000 with the, remainder o^ $111,000 to be. ra^ed through -suitaoung member- PROJECT EXTENP: It WOA recommended tfiat S.U.N. be aifeed ^o^t a tota£ o^ $32,904 faom Pro/ect Extend fiujidti. TlniA wuZd tnctude an expanded non-Scout camptng project jjo/i a totat OjJ 320 bot/A at a co-6t o;J $8,904 and two 4pecca£ proj5e4-6iona£ wJcrkeri and -en t/ie -cnner-cttt/ a/tea at a tota£ co^t o CtflCKASAW COUNCIL OPERATING INCOME FACTS 1959 1960 1961 1962 1963 1964 1965 1966 1967 196B 1969 S.U.W. t OF SUSTAIWING 1 OF ALLOCATION TOTAL MEMBERSHIP TOTAL 65,723 .57 33,370 .29 «0,207 .71 32, «4g .29 «S,076 .72 32, 743 .26 94,400 .71 34,558 .26 57,000 ,4* 37,202 .26 /0?,000 .71 43,34? .30 /OS,000 .67 55,353 .34 I / / , 000 .63 65,000 ,36 722,767 .64 62,643 .32 m,000 .57 92,000 .41 / 17,00' . TOTAL OPERATING EXPENSES 1/4,5/7 T/2,783 J2T,932 132,382 742,573 74/,023 760,750 776,000 797,340 224,000 257.000 PRESENT: CfflCKASAW COUNCIL, WV SCOUTS OF AMERICA FINANCE COMMITTEE MEETING, SEPTEMBER 25, 196$ SCOUT SERVICE CENTER Clyde, Lambert Hanlon ?ield& Ulttttom 8. AUen Sam Marfo Pau£ Roger* Roy Be££, Jr. Maynard Thompson J. T. Chand£er A£van F. Tote, Jr. Jonea Kuafeey Sam P. Rytand Waltkall Peter* M. Quoin Cecx£ INi/OCATION: The meettng wo4 opened witk prayer led by J. T. Chandter. 196S OPERATING 8UPGET: A proposed /Levied 796£ ope/iattng budget reduced io a £o£i£ oj5 $224, OS/ wfcw p/ieieitted ijo-t con6/cde^ttu)n and dt4cu44ed. The pnopo&aJL submitted WOA conA-cdeAed to be -die ab&otute, moumum /teqtuAed ^OA. ope'taicort. 1^ «J04 moved 6t/ Sam MaAfei a^d seconded b(/ Rct£ Qainn ina-C tiiu> recommended - opeA^tcng budget rfo-t. 196& in tke. amount o£ $224fO$1 be. approved by the, penance eotrmctiee. TM^ motion cawiie,d. Copy o& the, Jie.v<tie.d budget i& attacked to tke. minute*. SOURCES OF INCOME FOR 1966: Tke, appiove.d SkeZby United Necg/ibo^u attocatton {ox. tke, y&asi WOA /lepo^ted to be. $128,000. Expected co££ect£ott o{, ^und* friom Au&taining membejukip tuoA announced a& $92,000. Thi& gave, an estimated total operating income. £01 tke. yeati o$ $220tOOO. Clyde, Lambent al&o announced tnat theAe. WOA an operating tuApluA available. o apptioxijmtely $5,600 {torn ptiion. The, expected income. &a*i tke. t/eaA would be, approximately $4,000 Akoit o& tke. anticipate, d expend e*. A^jter di&cu&&ion it wa& moved by A£van Tote tnat council ^.ep^ie- Aentatxvei app/toacn Ske£by United Wcx.gnboA4 /LequeAttng $4,000 to meet tne anticipated de,£icit and tkat any amount not -tece^ved £tom S.U.N. be tafeen ,5/LOm tne available. in operating £unda. Tkit> motion u>a& seconded by Sam MOA&A and cavtted. CAMP OPERATION: It WJOA announced tnat the -iummet. camp ope^uttton had been conducted teeth a pno&it o£ approximately $2,000. It «>a4 moved by Maynand Thompson and seconded by J. T. ChanaXe/L tnat any camp operation pxo&it& fan tke. 196& camp -iea&on be dedicated to be expended non-budgeted camp -ctcma. Th^U motion caMi.e.d. CAR LEASE PLAN: Hatiold Steinfeamp, chaiAman o£ tke. pesuonnzl committee gave a deta-c^ed exp-£a>iatxon o£ a p^topoied COA £eaAe plan through HJ/w,ch the councct wou£d ^eaAe COAA fan. pKofieAtiAnal Ata^ member ^m Me^ca^u/ Ptv-a^on oj5 Fo/id Motor Company. He. stated that the pesi&onnel committee, wa& unanonou& in recommending tki& plan fan. tke. finance, comncttee and executcve board approval. Even though jj-tnance conmtttee memfoeAA weAe enthu&ed about tni& p£an theAe oieAe queatxona about operating poticie* -if, the plan it> accepted. It WOA moved by Sam Ry&uid that -tfie finance comrt-cttee recommend the pAe^ented COA £ea6e p£an wtth MeAcaty Ocut&<u>n o^ FoAd Mo-toA Company contingent on &ina£ 4tudy and approval of, the council p^ei-cdent, penance awwtttee chcujunan, p&u>onne£ comn^ttee cfea^iman, awd Scoot exectiicve betSo^e p^eientaitoH -to ^ie execatxue bocud mo^con wa6 ^ecowded by A£van Tote and Ta-tc rioted ifiai -t/ie peAAonncZ co»m£tee tkoutd be cormiended t/ia-t had been g-tven to tfua COA 1969 QPERATIMg SOPGET: Pnopo&at& finom vcvUoa& comm^ttee6 J^OA tke, 1969 op&iatuiQ budget cofW-cdeAatton. Ajjtet j$at£. aXicuii-con o^J atd the pAopoAa£4 4ubntttted Sam moved -that the £tnance commtttee Aeconwend an opeAat^mj budget J^OA /965 ^n the tota£ amount ojj ^25^,000 wittft the amount o{ $11,000 Aeqacted ^OA new pevuonnet to be expended on£y u?hen -tt had been detcAmtned that the tota£ budget wou^d be motion WOA seconded by 8-c££ Q."^>^ and caAAted. Copy oj( the pAopo^ed /969 budget attached to the minute* . ?969 OPERAnA/G INCOME SOURCES: Cotrmcttee membeA4 t5^t that S.tl.W. &kou£d be Aequeited to a££ocate a mcn-omm $140,000.00. TkiA uioutd Ae^tu>te a 4u4tacnotg membeAA/ttp goa£ $130,000 The Scout executive AepoAted on w?oAfe beoig done fay the -cnweA-ccty cowmcttee and the £ong Aange planning committee to pAov^de moAe Scouting tn the -cnneA-ctty oAea. The key concern wtcth both theae comncttee^ ^eemi to be the avax^ab^ttty ojj ^undi ^OA moAe pAo^e44'tona£. he£p. It w«u thought that eveAy po&A-ibte. e^oAt should be made to obtain Apecta^ de4^.gnated jJundA JJOA thx^ uioAk oveA and above the AeguXaA budget. PoA&ible. iouAceA w?ou£d -twctude S.U.W. 'A "PAo/ect Extend/' foundations, and the national council-. SUPGET MANUAL: It WOA AepoAted by CCyde LambeAt that AepAe6entattvei otf the council had met tucth a 4peci,a£: S.U.W. Budget Manual Conmtttee to expAei^ opo^-ttion to ceAtaot pAopo^ed chanae4 -ut thx^ manual. The pnopo&at o£ a -6et j(ee ^OA Au4taoitng membcAi «a4 opposed by tne ajuncii Jonei B. Scout Executxv 25, 1968 CH'ICKASAW COUNCIL, SO/ SCOUTS OF AMERICA OPERATING 8WX3ET Execottve cutd owd Maint. SupptizA Maintenance. Pubtcc 0/uja*u.za£con awd Ye.evt Round Camping l&ad&ibkip Tn.a4.yunQ National Aduancemeni Campa/gn Expense Audit In* usance Fee and Shipping TeZtpkone, and 1968 App/ioued Budge* 776,935 32,393 73,900 6,000 3,000 7,077 18,608 7 ,600 2,040 £,467 2,993 2,625 7,050 7, £00 250 5,072 250 4,200 7,800 Expert ditusieA Jon, -Aug. 74,929 27,150 7,32! 3,567 2,787 4,078 73,576 1,076 376 6,060 2,279 7,363 629 7,S*7 -0- 2,943 *1 3,075 7,457 Budge* Reused 115,004 32,773 72,500 5,000 4,500 6,500 18,608 1,600 7,000 7,200 3,000 2,625 850 1 f 8 8 1 250 4,500 750 4,500 2,300 1969 Budge* 128.928 36.897 16,346 5,000 . . 4,$QQ_ 23r?5£ 2,655 7,500 2,000 5,0?? .250 Operating $230,003 $148,302 $224,081 CHICKASAW COUNCIL SOY SCOUTS Of AMERICA MINUTES OF FINANCE COMMITTEE MEETING JULV 5, 7 P. M. CAROUSEL RESTAURANT PRESENT: Ctyde, LambeAt \tiWLvw Mian J-dn Long Jennings QiU,nn Roy Sett, J*. J. T. CkandteA HeAb Schmid Mifee S-cte* Ratpk Voting RECOMMENDATION ON ICE MACHINE: Clyde. LombeAX &x.ptain&d tkat tlm execuXcue boa/id kad autkoJisiz&d tk& pcc'ic/zoie o{ an -tee machine, fan. appsioxsLmat&ty $1 ,200 o& avatZabte. Scoot ^fioto ptio^Lth afiteA. tk& camping coowKXtee /zoi made ^u££ x.nve6-ttgat<.on Oj5 ^e be-4-£ bay. Tke. £>inayic.& comiuXtee kad be.e.n aifeed ^o approve tke, pn.opot>at be^o-^e puAc/itue u?ai made. Seined ^tepo/i^ed OH ike. tkoJt.Qu.gk -investigation wltick kad been on Ae.veA.at typte o& -tee mac/wjt&5. He recommended t/ie purc/iaie o^J a Scot4man ££ake,d -cce machine, \&tih a 650 pound capacc&/ ai a co^-t utitk att e.qusipmejit o£ $1,157 p£as iax ai bx^d bt/ tke. Automatic. Ice Mack-ine. Company. J-an Long moued ^^ai i/ie camp-tng conmcitee be autkotu,ze.d to puJichabe, MJ> machine. at a co&t o£ apptioxsunatety $1,200. TkU motion wa& seconded by RWi A££en and cavtx,ed, CfttCKASAW COUNCIL WY SCOUTS OF AMERICA FINANCE COMMITTEE MEETING SCOUT SERl/ICE CENTER JUNE 6, 196* PRESENT: C£yde Lambent A£von F. Tote Rot/ Se££, Jr. W-ctton R. Lax George PhitttpA JoneA B. HuAfeey Jim Long Sam Ryland Paul RodgerA Sam MarfeA REVIEW OF FINANCIAL POSITION: Incarnation on the council'* ^-tnaneiafc poA-ttuw including operating tfundA, capital tfundA and Scout Show pro£-tt IOOA rev-tewied. Copy oyj ^n^o^imatcon (ItAcuAAed -tA attached -to -the minute*. REQUEST OF CAMPING COMMITTEE: f/erb Schmid, ChaxAman ojj -t^te Camping and Acitv-cttei Committee, -Co-td 0(5 -#ie needs o^ an -cce machine at Kamp /Cca fcona, a fyia&to*i ^on. KAO. ICvna. and a &iavtoi ^ofi Camp Cavu.e^. F^iont-end toadojn, wete a£io needed ^0* -t/ie ^tacto-W and one bafi/i-/iog wtw deixAed. T/ie conmt£tee agreed -to -t/ie need jjo^i -thii equipment faui tkougkt tkat mo/ie ^.nvei^ga^con on p^cceA Akoutd be made. A^uan Taie agreed -to checfe tutt/i C£tfde Ucxon ai Hotutay Inn fan p-ti.ce on an -tee mac/tcne. George ?kJJiU.p& &cud ke. wiott£d checfe wtct/i Jane S/ietbtf on -tee macktne ^n(Jo^maicon. C£(/de Lambent agreed -to c/iecfe on Aome p^cceA JJOA. -the ^tacio^LA and e^a-tpment, and -ct MJOA /tepo^ted i/wut Bxtt Otuwn WOA atteady on Aome Aau^nA on -t/LOCto-t which, had been Aecified bi/ ihe campoig cowmttiee weAe $1,157 fan. an -tee machine, and $4,912.50 fan. eadi I-t MJOA moved by A£van Tote tnat the patc/wiAe o^ a tstactoti on &tactotiA and an -tee machine. be recommended -to the executive boaAd Aab/ect to i{at€ -tnueA-ttgatton to detcAmtne beAt poAA-tfc^e patchoAe p^u,ceA and that a maumum ojj $5,000 o& unAeA-ttx-cted cap.t-ta£ ^undA be feept on hand (Jot poAA-tb-£e eme^gencx-eA. ThtA motton WOA Aecowded by Sam MatfeA and paAAed. REQUEST B/ PERSONNEL COMMITTEE: tiasiotd St&inkamp, Chairman o£ the PeAAonnet Committee, A.ev^eMJed A.econwendattonA ^o^. Aotany ad^'aAtmentA ^o^t at£ emp£ot/eeA 0(! the council. He explained why tatyvi -tncAeoAeA -than o^tg>tnat£y planned wesie. neceAAOAy. The totat amount AequeAted including the, recommended >tncAeaAeA iooa£d be $115,272 fan execattve Aa£atteA campaAed to the approved budgeted amount o£ $116,938, a total o£ $32,871 fan o^-tce AaZarieA compared to -the approved budgeted amount oft $7,077. Total AaCary requxAcment ^or the year toou£d be $154,961 compared to -the approved budget total o£ $156,40%. George Ph-t£&tpA moved -that the necommendation& fan Aa£ary adjustment* be approved but that a new; otf^tce employee not be hined untH money M>OA -in A-tght. Th^A motion WOA seconded by Sam Rytoid and carried. A copy o^ -the pen&onnel cownittee necommendation& one attached to the minute*. - 2 - WOW-SCOUT CAMP PROJECT: Tne Scoot Executive ^.epo^ted on a .6pecia£ p*0/ec£ through wkic.k tke. connect wa& a camping expedience ^ofi 225 non-ScotttA ^^tom di&advan£age,d oteoi. #ie p/to/ect wete being provided fat/ Snedby United Weignbo^tA and numetotu and jjiAmi /iad donated p&t4owa£ ciotking and e^uipwieitt APJOURWMEWT JUNE 6, 1968 CtflCKASAW COUNCIL, 80V SCOUTS OF AMERICA FINANCIAL INFORMATION 7965 OPERATING FUNPS Approved operating budget $230,003 ExpenditateA (5 montk&) 56,549 At pwent late, total expenditure* <o* J/OOA *aou£d be 205,440 Anticipated! Income 275,000 S.U.N. 125,000 (toe expect to a&k IOA mo/te) Su&taotcng Membe^unip 50,000 C*tt£enden Campaign 7,500 Special PAO/ecta 2,500 CAPITAL FUNPS Amount pledged 400,626 4 Y 3, 960 lea* canceteationa o< 73,534 Cot^ected to date 290,766 Expend e& to date 290,563 Fundd on hand, Mcmpai* Banfe and T>ia6t TO, 000 Outstanding pai/ment6 to be made: toon &>um MartpniA Sank 6 ttu6t 9,606,55 Service Center FutniAning* (due opeAatiitg <und) 7,540.33 Camp CuA&ie* Watevi S^tem (app^ox) 3,200.00 7965 SCOUT StfOttf Income 75,753.00 Expend 5,462.00 Net p^o^it 9,69/.00 Mat/ 2, 196$ CHICKASAOI COUNCIL STAFF SALARY INFORMATION FIRST QUARTER EXPENDITURES $27,150 <inc£u.d<i.d $600 National Execitttve* In&titate. expend ^ot 2 mew. expe»t6C4 ^O/L P-ttnet. employed ojttt/ 6 SECOWO BARTER - ANTICIPATED EXPEWSES $27,59S 4 men a£ io*tC monthly /tote OjJ $&,B92 3 wow^^ a^ $S,S92 * ?26,536 $26,536 Moving expCM4e4 fan P^tne^i - $600 600 Ganoid S&ietin - 2 weefei $312 312 Inietiu-ew; expen^ei - A.ep£acemen£ ^O/L 150 WE ViAtsu-ct. $150. tAST SIX MONTHS - ANTICIPATE? $57, /74 15 men at -totaC monthly state, oft $9,429 6 mon#i4 at $9,429 - $56,574 56,574 Moving expend e6 tfo/t. Bxt£ Le4tce 600 600 $57,174 $111,922 SUGGESTED INCREASES 3,350 $775,272 APPROVED BUDGET - $116,935 2, 196* OFFICE SALARIES FIRST QUARTER EXPENDITURES $ 7,834. SECOND QUARTER - ANTICIPATED AT PRESENT RATE 7,$34. LAST SIX MONTHS - ANTICIPATED AT PRESENT RATE 15,668 $37,336 SUGGESTED INCREASES FOR PRESENT STAFF 785. NEW EMPLOYEE (Annual Rate otf $3,000} 750, Tfo.ee month* $250 x 3 * $750 TOTAL RETIRED $32,871 BUDGETED AMOUNT IS $32,393 (2 NEW GIRLS STARTED LAST FALL AT ANNUAL SALARY OF $3,000. WE HAD OWL/ BUDGETED $2,700 FOR THEM.) CAMP SALARIES FIRST QUARTER EXPENDITURES $1,492 SECOND QUARTER - ANTICIPATED EXPENDITURES 7,692 LAST SIX MONTHS - AT PRESENT RATE 3,434 SUGGESTED INCREASE $ BUDGETED AMOUNT $7,077 MEETING OF SPECIAL COMMITTEE TO REVIEW CAPITAL FUN0 COLLECTIONS APRIL 25, 196* PRESENT: J6n Long Ottt Oux>w Otcfe Cee££ JonfcA Q. Wetter pave aw anaty&.U o{ ptec^e paywent* rfue ai T. Ptt'/«e>i.tA Aittc due bat payment up to cfate 2, La*gc P-Ced^e-i 1^400 batautejt due be^unci xn (i?20C -to $400 ba&wee. due belttnd *«. pa.yfntuvt& $39,166.73 11,037.97 $,&Q1,$4 i p^iouao-Cty A "Pait to e tc;j,^xea .u> o.*:er t/utt a Apzciat tvktvi. be mctctecf tttttii r^ OA. an a>wwe/t 04 to «;Ke*i paymewt GOJI 6e expeaiccf. d to -t/te ii-LflttA kavv. Oeen COMewcXop, icr/ CHT.CKASAW COUNCIL* BOY SCOUTS OF AHBUCA CAPITAL FUNDS REPORT - MAY 9, 1968 CAPITAL CAMPAIGN PLEDGES: 1966 1967 1968 1969 1970 $193,508 $113,023 $91,869 $11,860 $3,200 CASH RECEIVED TO DATE EXPENSES TO DATE CANCELLED PLEDGES OCULAR CAPITAL FUNDS OH HAND Memphis Bank and Trust To Bt Deposited CAPITAL DISBURSEMENTS Salaries (campaign office) Office expenses K&tcnuu Purchase of property Sustaining membership 1966 Service Center Service Center Furnishings Camp Administration Building Interest on note OUTSTANDING PAYMENTS TO BE MADE; Loan from Mttnphis Bank and Trust Service Center Furnishings Camp Currier water system TOTAL $413,960.00 $285,978.69 289,323.40 13,323.92 5,655.29 257.00 $ 5,912.29 3,296.49 11,531.38 21,600.00 64,142.19 64,633.75 96,407.74 9,628.93 17,292.98 789.94 $289,323.40 9,606.88 1,540.33 3.200.00faDprox $ 14,347.21 CHICKAS4W COUNCIL, BOV SCOUTS Of AMERICA FINANCE COMMITTEE MEETING SCOUT SERl'ICE CENTER APRIL 17, 796S PRESENT: Ctyde. Lconb&Ji£ A£van F. Tote,, Jti. S, Ske&k&td Tote. Witton Lax F/ianfe F-t6/ieA R^c/uiAd PtcppeeA, J/L. J-on Long tyjJULuw tito^QJtd Rot/ Bett, JA. Pau£. RodgeAA bJt£LLam l/au^/ian Jonei 6. f-faifeey ^WLiQM Cowan Sam Ryiand W^££^.a?>i Ou/nn 196S OPERATING 3UPGET REVIEW: ->iepc"t£6 we^-C. pa^^ed oai and ope^uxttng expend ei ^o/i tk& ywJi tizv-iewtd. Wo ad/aA^nen^ ^n ^e op&i&tuig budget w&te, ^tme A^nce i/ze ope/tattng expen6£4 weAe wtctfUw i/ze expected Income and ^uiat anu; oa£d be mo/te dz^Mute. at the, etoe OjJ iae £uA&iivu.nQ membeA6^cp en- REl/IEOJ OF POTENTIAL INCOME FOR OPERATING: Sam Ry£and, 4tMtatnx,ng wembe^in-tp ck&inman, Atat&d tkat mac/i HJo/ife HJOA -6,tc££ bc^w done on AuAtOAjUng membe/i4/u.p and tne e6itmate ^o be -ta^ed wai ^92,000. He -tt coatd be fw^net* Ht. Lambent ^ndtcaied £n<x£ ^nete Akoutd be iome Ahfrijikage, on Tote Atat&d tkat tke. councx^ planned io go back to She£by United -to ^.eqae^i mo^te ^andi w/ien ^ne ^xjaa£ tizAuJttA o& t>uAtaA.vung membe/LA/U.p An at£ocatt,on otf $125,000 nad been granted bt/ S.U.N. tkat tk& C^Cttenden Ut4#u,c-£ campax^n -ftkontd p^.odu.ce ^/LOWI $5,000 .£0 $7,500 ^n tfie ^.epo^ed on a .Apea-tat pnoje.ct& bootzt&t wj/Uc/t WOA bcxng p/tepa^ed 04 a meana o^ AecuAing addciconaZ income £01 ope^Uxng and cap-6ta£ needi. REl/IEU) OF CAPITAL FUNPS; U*XA a complete ^.eu^ew ojj -the capital ^und6 ine£udtng p£edge6 made, , and de£^nqaent payment xn p Tne ^o^towitng cowncttee too* appo>tnted io /Leu^ew co££ec£ton£ o^ ine cap-cta£ ^und ptedge* and Jon Long, A coptf 0)5 tne cap^Ca£ ^und /tepo-tt X6 attacked to tke, minut&A. SUPGET PLANNING FOR J96g; C£t/de Lambent annoLtnc.ed tnat at£ coiwncttee c-nttwrnen ^e^aied io -tne opeAating budget. wou£d;6e noU$te.d-to nave /969 budgei ei^cmateA ^.eadt/ rfot a budaet ptanntna 4c/iedu£ed &OSL July 17, 1968. SPECIAL NOTIFICATION TO CONTRIBUTORS: Tote. &u.gg&>t&d tkat a notice, o$ the, dedication, June 75, 196%, o£ the, new; K.amp Kia Kima administration baiZding be. Ae.nt to majofi conttu.butoti& to the capital campaign. FINANCIAL STATEMENT FOR EXECUTIl/E BOARD PATE March 37, 796* Budget Confio£ Statement on undeA Account* ThX* Month T/tii /ear Budget Budget Stance beg^wttng o£ month 6,257 3ti " 36,332 to be accounted jjor 42,5*9 >i,ir*ement* 77,295 Balance 25,294 Fund* Recetuab^e by end o^ #ear 74*,962 Balance and tfund* Receivable 774,256 Account* Payabte, and Budget Balance 783,*76 Projected Surp£u* or De^-ic-tt -9,560 CAPITAL FUNDS TOTAL RESTRICTED: 5,000.00 T/tibute 4,422.35 9,422.35* UNRESTRICTED: Sau^ngA 70,230.47 Executive Sa£a^ie* 9,73S 27,750 -20*5 776,93* OjJ^ce Sa£a^ie4 2,677 7,*34 - 266 32,393 Retirement and Socia£ Security 7,77* 3,02* - 449 73,900 Rent * 257 *73 - 6*7 6,000 Supp&ie* 7,057 2,*09 + 559 9,000 Ce4 497 7,492 - 27* 7,077 7,586 4,772 + 62 7*,60* Pub&ic Relation* 27* 37* - 27 7,600 Organization & Exten*-ion 6 6 504 2,040 year Round Campling 729 7,347 - 777 S,467 LeadeTin-ip Training Conference 3S* 47* - 329 2,993 National Quota-Cnarter Fee -0- 700 - 557 2,625 Advancement 723 47* + 274 7,050 777 947 + 497 7,800 -0- 250 + 790 250 -0- -0- -7254 5,072 2 7 0 - 5 0 250 Totae Operating 77,295 57,772 -5729 230,003 OPERATING ACCOUNTS SUMMARY Month CHICKASAW COUNCIL, BOV SCOUTS OP AMERICA CAPITAL FUWPS REPORT - APRIL 17f 1968 CAPITAL CAMPAIGN PLEPGES: 1966 1967 1968 1969 1970 TOTAL $193,508 $113,023 $91,869 $11,860 $3,200 $413,960 CASH RECEIl/EP TO PATE $278,790.68 EXPENSES TO PATE 287,148.40 CAWCELLEP PLEPGES 12,912.50 REGULAR CAPITAL FUWPS ON HAWP it, Bank and Ttia&t 24,310.28 To be deposed 332.00 $24,642.28 CAPITAL PISBURSEMENTS -tea (campaign oj£tce) 3,296.49 we* 11,531.38 Kvtchwn 21,600.00 pwpvity 64,142.19 n&nb&i&kip 1966 64,633.75 -tee Center 94,007.74 tw. FuAnca/UMg.6 9,628.93 Camp AcfinotuiAatcon StMding 17,292.98 IntViQAt on note. 1,014.94 $287,148.40 OtfTSTAWPIWG PA/MENTS TO BE MAPE: Loan fafwm Memp/tc& Banfe and T&a&t $33,000.00 Setv^ce Center Fu/tw-cs/voag^ 7,5^0.33 Camp CuA^ieA «Kt£e>i Af/4-tem 3,200.00 $37,740.33 CtflCKASAW COUNCIL 80/ SCOUTS OF AMERICA FINANCE COMMITTEE MEETING JANUARY 77, 196&, 7:30 P.M., SCOUT SERl/ICE CENTER PRESENT: Clyde Lambert Maynard Thompson Sam Ryland Marlon field* WUi Allen Wilton R. Lax. REVIEW OF 1967 OPERATING Jim Long paul Rodger* Jack Grady Herb Schmid Ralph Voung Jones Huskey Walthall Peters Clyde Lambert, committee chaifuman, reviewed the 1967 financial operation o£ the council which revealed a deficit o$ approximately $11,000. A nummary report which he explained i* attached to the minutes. He pointed out that budget control had not been the problem since the council operated within a greatly reduced budget. He alto pointed out that the council wa* not insolvent a* activities profits firom camp and the Scout show had been used -to meet expend e*. The chiefi problem $or the year wa* the poor collection of, sustaining membership pledget. A normal collection with a 51 shrinkage would have provided adequate fiunds to meet expense*, but contusion caused by concurrent collection* on the capital campaign pledget and the sustaining membership pledge* had brought about a 20% shrinkage in collection* £or operating fiunds. Wi. Lambert stated that Shelby United Neighbor* would be approached £or help and the committee di*cu**ed other mean* to improve the *ituation. Committee member* pre*ent agreed to call tho*e, with unpaid 1967 *u*taining membership pledge* in the amount o£ $50 and over. Sam Ryland *aid that he would di&cu** the*e card* with the *u*taining member&hip steering comnittee to be *ure that thi* e^ort on collection o$ overdue pledget would not in any way prejudice the 196S *u*taining member&hip campaign. Mr. Lambert *tated that the camp truck and Kamp Kia K<ima aominittration building had been paid £or out o^j activities fiund* which were available at the time and that proper trant^er *hould be made to cover the*e co*t& out o£ capital &und*. It wa* moved by Jim Long and *econded by Bill Mien that the purcha&e o& the camp truck and the camp administration building be transferred firom operating £und to the capital &und. Tki* motion wa* carried. SUSTAINING MEMBERSHIP: Son? Ryland, chaiman ojj *u*taining member*hipt reported on organization which had taken taken place and *tated that hi* group wa* confident o£ reaching it* goal in 1968. RE1/IEW OF CAPITAL FUNDS: A review o£ the capital fiund *ituation wa* made including total pledge*, collection on pledge*, and expenditure* to date. A copy o{ thi* report i& attached to the minute*. CAMPING MEEPS: Herb Schmid, chairman o£ the camping and activities committee, wa* present and expressed the concern oi hi* comnittee on improvements needed at the council camps $rom the development £und. He said that work was about to be completed on a priorities List orf camp -improvement but it sewed obvious that adequate £und* would not be available to complete all the needed project*. It wa* suggested that selling o$ project* to individual* and group* be used a* a means orf getting the job done rather than depending 'entirely on the, development fiund. It wa* pointed out by Alt. Schmid that the. gtieateAt ptiiotiity MO* wo/ik on the. tine* at Camp CuMiesi and thi* wonk. needed to be completed pfiion. to the, *psiing compo-teea . It wa* moved by 3m Long and seconded by Witton lax. that the. finance, cornnitta recommend that the executive boasid authorize expenditure* fam the capital tfondi to complete thi& wofik on the Camp Ca^ttet water. tine** Thi* motion wo* SPECIAL Budget* fan the. Scout *kow and Kamp /Cia ICana wete reviewed and exp&uned by HeAb Schnid. It uw moved by Maynasid Thompson and seconded by Witton Lax. that t/ieie budgets be. approved. Thi& motion wa& carutie,d and cop-tea orf the approved budget* ate attached to the minute* . ICE MACKIVE FOR KAMP /CIA KIMA: Tne need rfo/t an ^.ce machine, &on, Kamp Kia Itima and po**ibte. Aaving* through it* u*e MO* btiought up and di*cu**ed. It wa* *ugge*tzd that mo/ie $act* on patc/iaae and an ,tce machine be ptte&vnte.d at the. next i{-aiance committee meeting. SCOUT FIMAA/CE POL1CV: Jack Gnady, deputy fiegionat executive, wa* pment and catted on fati tema^feA. He congratulated tne counccd on it& unu*uatty good growth and *tate.d thi& wa* the. psumasiy fi,ea*on that fiinanciat ptiobtem* had ani&e.n. Growth in fiinanciat income, had been excetdent bat it t*)a* di^icutt to feeep pace atctn the. fiapid growth in *esivice,. He. corrtnended the finance, committee, £01 it* ditigent wo*ik in adminit* testing the, coancit'* finance* . M*. G/tadt/ po44ed oat a booklet containing finance, poticy *tatement* o& the. Koy Scout* o£ America and bxie^ty ex.ptaine.d Aome, o& the*e poticie* to the cowmcttee. *ubtnUted, 3one* B. SecAetatiy INFORMATION ON 1967 OPERATING SUPGET OF CtflCKASAW COUNCIL OPERATING SUPGET {otuginat approved) ReuUed ./,u AugiM*, 7967 to OPERATING EXPENSES OPERATING INCOME S.U.N. SiU'tauUn A*ea Campa^n 53,422 (70,000 pledged) 5,4)7 446 $196,000 191,507 776, Z«5 OPERATING PEFICIT (Pec, 3?, 7967) APPITI^Al IMCQME Ff?R T967 ML January, 196$ on 7967 pted^e^ Adc&tionat payment* anticipated on Account* ACTUAL PEFICIT AWTICTPATEP 7,*00 700 S5S na& been on co££eetton on pledge* due 05 parent on ^wo campaign* -t/ie 4ame (Peveiopment Fund and AuA-fctututg membe^. 75,055 $17,697 FINANCIAL STATEMENT FOR EXECUTIVE BOAKv PATE Pecembe*. 7967 Budget Cowtnot Statement Ope/iottng Account* Executive Sotou-ea and Soc-ta£ SecuA-tti/ towt O^tae Supp-tce* Maintenance and Exten4<ton V'eat Round Camping Fee Aduancement ^n Expense I WA usance TotaC Montfi Tkc4 Of5 to be accounted 8,704 2,677 - 580 257 893 497 949 780 76 333 784 -0- 62 56 -0- 772 3 75,437 OPERATING ACCOUNTS 92,355 28,996 77,477 3,764 70,860 6,277 75,598 7,973 2,074 6,568 7,760 2,250 588 2,734 - 0 - 4,692 94 797,340 SUMMARY TfttA Montft - 7,095 9,476 2,327 Undent Budget -7273 * 7 - 523 + 794 +2360 - 568 - 602 + 773 + 774 - 432 - 240 - 725 - 762 + 259 - 252 - 736 - 756 Budget 93,629 28,995 72,000 3,570 8,500 6,7S5 76,200 7,200 1,300 7,000 2tOOO 2,575 750 7,875 250 4, £23 250 - 768 797,507 -13, U6 CAPITAL FUNPS TOTAL RESTRICTED: Endowment T.Ubute UNRESTRICTED Saving* 5,000.00 4,422.35 9,422.35 4,770.78 74,793.73 CHICKASAW COUNCIL, BO/ SCOOTS OF AMERICA CAPITAL FUWPS REPORT - JANUARY 17, 1968 CAPITAL CAMPAIGN PLEDGES: CAStf RECcmP TO PATE *249,M3.6? E;;PE;VSES TO SATE 279,347,95 LOAN FROM MEMPHIS BANK ANP TRUST 33,000.00 CAWCEUEP PLEDGES II f 941. 50 CAPITAL FUNPS ON KANP Bonfa and T/io&£ 2,567,66 To be cfepo-6-Ctecf ?9g.OQ CAPITAL PISSURSEMENTS .eA (campaign oj^cce) 3,296.49 expe»we4 11,53?. 38 Ke-tcfium 21,600.00 orf p^ope^t(/ 64,142.19 embe^fu,p J966 64,633.75 e^L 94,007.74 Se*v>cce Center (!uA.kw4fttW3A 9,628.93 Cawp admmc4t^wtton bvMding 1 0,000. 00 on noXe 507,^7 ^279,347.95 1 6 6 mi ?968 /969 J970 TOTAL $H3,023 $91,869 $11,860 $3,200 ESTIMATE? M0N-BUPGET FOR KAMP KIA KIMA J968 T.VCOME ".Vtoetcng Camper at $19.50 eacA Income 6,500 300 42,900 500 $52,200 EXPENSE T-aadtng Food Ptog/tam Camper Supple* Supptcei Expense 7,600 22,500 3,000 ?l,500 soo 1,700 2SO zoo $50, ISO 1968 SCOUT SHOW ESTIMATED SOPGET FACUITIFS \i Conce^-a-tona 800 , tabo*. and u&JUtizA 5S2 Booth. eA.ec.tton 1 ,900 Watchman 60 PROMOTION Tccfee£4 (dona-ted fay Coca Co£a) P>i0mo£u»tta£ booklet 325 Ticket 4a£e4 feLcfe-ojj /OO and o<^ce iapptcw 100 u»uX4 1,400 (50) Scoot SteJxon Hat& 1,000 One g>cven -to Un^t leacfw ^jj eacn -at tuut ^e£^4 one 6oofe PROGRAM BCue pi/tn-ta 01! layout IS Hcfabon AwJatci* SO equipment (badges, c£ipboand&, eic. ) 25 50 35 (donated b# Coca Co£a) Sound eqtu.pnent (donated bt/ Coca Co£a| 20 TV, new4pape/iA, ^.adio (no cnatge.) 100 CHICKASAW COUNCIL %OV SCOWS OF AMERICA MI MUTES OF FINANCE COMMITTEE MEETING SEPTEMBER 27, 7967, 7:30 P.M. SCOUT SERVICE CENTER PRESENT: Clyde. Lamb&it, Maynafid Thompson, r/etman 3enidoifJ, Mvan F. Tote, J-t. , flank FibkeA, Raymond Oick&y, Jim Long, H&tfa Sc.hnu,d, Hasiotd St&inkanp and Jone* HuAk&y. 7967 BUDGET; The. 7967 opeA&tcng badg&t woi fiQ.vio.Mad and /lev-ued .to a .to£a£ o-tf $191 ,507. It WOA woued by Herman Bet-udo^^ and Ae,c.ondad by Atvan Taie ^tet #uA ^.eu^6£cf bcidgei be to tkz. execuXiue booJtd ^ofi appsiovat. 1iiU> mo-tion tucw ca^^ted and a copy ^ci budget i& attacked to tke. 196S SUPGET: p-topo-Aati O4 p^epa/ied bt/ ua/Uoai coancc£ cormi.6tte.e6 ^O/L 796S op&Latton aiid ^eyiawed -61 d&t&it. It W(U moued by A£yaw Tote and seconded bi/ Hexman tkat a totat connect op&i.attng budget fan. 1968 tn tke. mount o£ $230,000 be o ifte executive boa^id. Tkc6 motion WOA ca/i^ted and .u attacked to tke, minutfU . PROJECTED SOURCE OF INCOME: T/te committee ^ecormiended ^L£ Sketby United Wex.g/ibo^4 be aifeed jjoA $130,000 and tliat m&nb&i&hlp produce $100,000 ^on. 796S. CA]UP ADMINISTRATION BUILPING: Ii Wai ^.epo/i^ed -thai t/ie new) adiTiou^i/taicon 6tu£di,ng ai /(amp /C^a /Coria nod been comp£e-£ed C£t/de lamb&it nAuimad. tk& contract w<itk Ck&Jiok&e. Vtttage. w/u.cfi ca£^ed jjo/t a ^o^:a£ payment Oj5 $77,750 ^O^L .tkci bLuZdtng, $10,000 o£ wklck would be iab^yiacied 04 M^.. John Coopet'4 cap^ta£ campa-cgn pledge. I-t WOA a£^o nvpototed that tk&te. wwa£d be at ^eait $10,000 ptio&tt on tke, 1967 Kamp /Cta wxu moved bt/ F^tanfe F^ineA and seconded by Haswtd St&inkamp tkat tke, balance o t/ze /CatJip /Cta K-iwa admoiXA^La^con btUZding be paid ^O/L oat Oj5 -tn-ci camp t&itk tkl& mon&y to be ^.ep^aced ^,om capital {,und& when payment o£ p£edge6 mafee Tki& motion September 21, 1967 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA OPERATING BUDGET BUDGET ITEM 1967 Approved Budget Expenditures January- August Recommended Revised 1967 Proposed 1968 Budget Executive Salaries Office Salaries Retirement & Soc. Sec. Rent Office Supplies Maintenance Salaries Field Expenses Public Relations Organization & Extension Year Round Camping Leadership Training Conf. National Quota Charter Fee Advancement Campaign Expense Audit Insurance Miscellaneous $97,105 28,738 12,069 3,570 8,000 6,785 16,200 1,250 1,964 8,025 2,696 2,375 1,020 1,875 250 3,830 250 60,613 18,550 7,138 2,448 6,975 4,228 11,232 933 300 5,099 548 1,175 331 1,429 3,178 90 93,629 28,995 12,000 3,570 3,500 6,785 16,200 1,200 1,300 7,000 2,000 2,375 750 1,875 250 4,828 250 116,938 32,393 13,900 6,000 9,000 7,077 18,608 1,600 2,040 8,467 2,993 2,625 1,050 1,800 250 5,012 250 TOTAL OPERATING $196,003 $124,267 $191,507 230,003 GENERAL DATA ON CAPITAL CAMPAIGN JUNE 22, 1967 CAPITAL CAMPAIGN PLEDGES 1966 $198,008 196/ $116,545* J968 $91.869 1969 $11,860 1970 $3,200 TOTAL $421,482 Ine&wtea I, COLLECTIONSt 1966 1967 and $155,347.59 42,013.17 TOTAL - $197,360.76 2. CANCELLED PLEDGES AS OF JUNE 19 - $7,915.50 $16,680.00 $19,797.00 $36,477.00 3. PAYMENTS TO F. T. M<Uf 5, 1967 - June 5, 1967 - 4, BALANCE AT MEMPHIS BANK ANP TRUST - $2,592.15 TO BE DEPOSITED - 457^30 $3,049.45 5. PLEDGES DUE IN 1967: $61,4*3.05 JUNE - 8,178.14 OCTOBER JULV - 6,750.33 NOVEMBER AUGUST - 4,729.33 DECEMBER SEPTEMBER - 14,171.37 4,916.33 4,890.33 17,847.22 CKICKASAW COUNCIL SO/ SCOUTS OF AMERICA MIWUTES OF FINANCE COMMITTEE MEETING JUttt n, 1967 CAROUSEL £ESTAL(RAMT - I'MLNiH" CTCOl/t" 7:30 A.M. Clf/de Lambent Bob B CztiJL WeJ GENERAL PATA - CAPITAL CAMPAIGN: W. P. ticjwid St&inkawp Median ttattkatt dLU&uha£$.d a mvmoQtta.'pkG.d n&ponz. on cap-Utat aamptugw to tli AWe-JT Qisf SERt/IClf . Tfi-U /xej n o^ tk° ZuUdLiiQ Cor-wittO-d, eAtur&tzd wp to pay the. c.on&ia.ctotL by Juty 1, 1967. T'.ia bo. neeJc-d by Augu&t 1 , 1967. $40,000 to be, $1C,OQQ vooutd OFFICE FaR annoancea -t/ia/t thsuWAh tk<L e^o^tti o^ liasta.id St&iyikamp, a memfce/t 0(5 -t!ie '.jiiULdtng CownL£t&e., Tkz ?tn*>t tiattonat Sank o{, Mempku /tad rioivite.d to tke. connect eZ&van (11} execttitue mad -^OUA (4) /i zcM&taJuat Wo & fold Ji&qu&&£ed tlm awtfaotiAty to puAdw^o. from tiotid&ij ?%&&&, o^tzz £uJWAAii>LnqA u to $6,000. He. a£AO tKLC(U.&>te.d t'ne. auMio^itg to negotiate, the, balance oy -t/te. o^Zc up to ?6, moved tkat the. jj^nance committee /Lecor/wend io i^£ execattvc boa^.d i/ia-t be, ^iantdd. F/ianfe F-tAfoeA i^conded t/ie motion. The. motion SALES TAX EXEMPTION ; j tax OF OFFICE Ctyde. Lajnb&t,t Ji&qu&&£&d tiiat tlie. uwu&fung4 be 6e r/iode oue^i a -tone up to -t/te y<uvu> -to payment than oine. Tfte meetotg t Scout GENERAL PATA ON CAPITAL CAMPAIGN JUNE 22, 1967 CAPITAL CAMPAIGN PLEDGES 7966 $198,008 1967 $116,545* 1968 $91,869 1969 $11,860 1970 $3,200 TOTAL $421,482 $20,000 and 7, COLLECTIONS: 7966 - $755,347.59 7967 - 42,013.17 TOTAL - $797,360.76 2. CANCELLED PLEDGES AS OF JUNE 79 - $7,918.50 3. PARENTS TO F. T. TWER: May 5, 7967 - Juwe 5, 7967 - $16,680.00 $79,797.00 $36,477.00 4. BALANCE AT MEMPHIS BANK AWP TRUST - $2,592.75 TO BE PEPOSITEP - 457.30 $3,049.45 5. PLEDGES PUE IN 7967: JUNE AUGUST SEPTEMBER 5,773.74 6,750.33 4,729.33 14,171.37 OCTOBER NOVEMBER PECEMBER 4,976.33 4,890.33 77,847.22 CHICKASAW COUNCIL FINANCE COMMITTEE MEETING MAY 2, 1967, CAROUSEL RESTAURANT, ?:00 A. M. PRESENT: Clyde lambert, Frank Fisher, Bill Wofford, Bob Bleckin, Shepherd Tate, Herb Schmid, Ralph Young, Jones Huskey REQUEST FOR TRUCK FROM CAMPING COMMITTEE; Chairman lambert stated that a letter had been mailed to members of the Finance Committee explaining a request by the Camping and Activities Committee for a new truck to be used in camp. Committee members had been asked to express their opinion prior to the meeting if they could not be present. Herman Bensdorf hadexpressed his opinion that a new truck should be purchased. Alvan Tate had suggested that thorough investigation should be made on the possible economy of leasing a truck. After a brief discussion, Bill Wofford moved that the Finance Committee recommend the purchase of a new one ton stake body International Truck at a total cost not to exceed £2,770*62, with funds to be provided from Scout Show funds. Driving and care of the truck would be the responsibility of the camp ranger at Kamp Kia Kima. Thij motion was seconded by Frank Fisher and carried. Memorandum to Finance Committee explaining details is attached to the minutes. Respectfully submitted Jones B. Huskey Secretary BOY SCOUTS OF CH1CKASAW COUNCIL, NO. 558 612 M. & M. BUILDING MEMPHIS 3.TENN. JACKSON 5-2331 26, 7967 MEMORANDUM TO FINANCE COMMITTEE. The. camping and activities cowtnittee in itt> /Legu&w. monthly meeting he£d weefe ciiacowed *wo <ttw& that need to be brought to the attention orf the finance. cownittee. It had been Auggeated by the finance committee that the camping committee teuiew t |{oi jjunda -to puAchaae hot rfood canMeAA and container . Ajjtet eon- <£c4cu64.con the camping ccntnittee agreed that even tnoug/t be needed ^o attest ^e touting camp p/iog/wm ^tn ce>tt<un oAea*, oX -the oat-po-6-C camp should wqiuAe. each ^.oop ^o do a£^ ojj ^ti own coofctng. woa£d no-t -tnen neceAA-ctstte any juncto ^OA ^ne ^ood ca^uew and Tne o-tnen. >^Ccm wcw ^tetoted to t/ie opetatton otf -the -^tacfe at Kamp /Cta, K^ma. Complete 4tudce4 wktch we^te bcutg made on the tfcucfe A^taatwn weA.e not /teadtf to be pA,e4ented at the Mavich campiina and acttv^tcei comntttee meeting and the^te^oAe the committee t«w not /teaaV to p^went a /teqae^t at the Ap.tc£ penance comnt-Ctee meet- -cng. The camping cowmtttee /tecofrniendi the puAcha^e ojj a new Inte>inatcorta£ one ton faodf/ t^ucfe to u^e ^n the iutwie/i camp p/tog/tam. The tymcfe woaCd oJL&Q be occa^^ona£ aie 04 needed thioughoat the yea*. p^eient t^ucfe -CA a 7951 mode£ and «m obtained through government ng the camp reason xn J966 we 4pent $735.50 on *£paiA6 to tkU tstuck. It -en the 4hop <o/i *epax*5 about one tkctd of the, camp .aeo^on wh^ch g*eat£y -tmpa^ted OUA operation. A t^acfe o^ tkit> type. *u e64entia£ to move tent p£atand othet heavy eqacpmewt in camp and -ta needed dai^y Xn the camp operation. We have been on the lookout fan. awothe* Aatp^uA p^topeAty fiucfe but have not been ijo^tunate enough to find one. The camping awmtttee ^ of the, opinion that the pA-eaent t*ucfe mait be -tep^aced due to the excea-i-tve expense in tivpaiM which cttttC mo^t &tfee£y be gAeatet thxi Auwne* and aJUo due to the inconvenxence oj having xt out orf 4e*v-tce <o* a g-teat portion of the. camp The cowwcttee coni^tdeAed two po*&ibitttiz& to remedy the ttucfe 4>6tuation - fox. the, camp *ea&on o* baying a new t*ucfe . leoA-cng Ko* the eleven weefe camp 4ea4on woaCd co4t a totat of $1,030*00 including ga6 which it> estimated at about $300, The. beat fa-id we have on a new ttucfe i& the. International one. ton &take. body at a total co&t of $2,770.62. Thi& tsuick would have, a guarantee fofi. 5 yeoAA on. 50,000 mile*. The. camping committee fteJU that thU wou£d be the mo4t economical and pAov^de a& with a ttucfe available, yea* /tound a& needed. The. camping committee mafeea no Aecommendation on the. financing orf the. fiucfe. Tne corrmcttee me/te£(/ -teconwewda that buying the. new t/iucfe XA the beit Aoute to tafee. ThU -recommendation ^5 made ajjtet con4-tde4ab£e itacty b</ tne committee. I ft talking to Clyde, lambent, choAtonan otf the, finance committee, ne 4$ the, finance, comntttee app^ovei t/u4 expendttuAe, tfuit -ct should come, out Scoot A^OM) pAOrf^ta. Tne j{o££owttng lyi^QfmoJU.on should be helpful: 1967 Scout Show pno{,<U to date. Authoru,ze.d ijo/t. ojj&cce equipment AuthosU.ze.d IJOA. camp -onp/iovement 8a£awce o Scout $5,995.33 (we /tope tkt* wctt be the. $2,770.62 expencttttt^e ^o-t t/ie t'atcfe ^ aut/ion^zed ((/torn t/tc4 jjunrf, a $3,070.6? woaCcf be £e^t with mow ticked 4a£e^ /Lece,tpt4 £.tc££ expected. T/te camp/arg committee ^und expenctttu^ei t^iat tne^e 7967. be no fantkvi neecf to ant/ We nave been to£c£ that -ct w)tc££ tafee 4eveAa£ w;eefeA to ^x^tC an o^trfe/L £ot a new puJicha&e. 44 approved, t^eAe^o^e we do need ea^£i/ action 4.^ we pa^cnase a camp W4ll be, a meettwg o^ the jj-tnaiace cornnittze. to dc6cai4 thlt> next Tuesday wot.n4.nQ, May 2, 7:00 A.M. at tne Ca^ottiet Re4tau*,ant on Walnut Gfiove. Road. The. committee wcC£ meet w-ctfi the. iuitac^cng membe^6^p 6te.2Su.ng conmcttee. In tfie event t^ou ^nd -tt >tmpo44-ib-Ce to meet wttn the ^nance coms?tcttee at thl& time, woa£d you ple,a&e. call Clyde, Lambent and expA.e4i i/ou^. opmion to me hea/i ^/iom you ^^ I can g-ive t/ou additional B. Hu&ke.y Scout Execute f WV SCOUrs OF AMERICA CHICKASAW COUNCIL * MINUTES FINANCE COMMITTEE MEETING APRIL 6, 1967 MEMPHIS BANK AW? TRUST COMPANY 7:30 P.M. PRESENT: Clyde. Lambert Bite Bob Btecken Shepherd Tote Herman Ben*dorj$ Herb Scfcmid A£van F. Tote, Jr. Jone* Hu*feey FINANCIAL REPORTS: The i$ot£owing ^inanciat report*, copie* o& which are attached to the minate*, were reviewed: A. 1967 Scout Expo*ition B. Operating Budget fox. FirAt Quarter Ojj 1967 C. Capital Funa* Membership ^or 1967 BANKING FOR SERt/ICE CENTER PROJECT; It wa* recommended that a *eparate faanfe account ^or the *erv-cce center be *et up with Memphi* Bank and Tru*t Company. The Scout executive wa* to *et up proper procedure* with council treasurer. REQUESTS FOR FUNPS FOR OFFICE EQUIPMENT AM? CAMP EQUIPMENT: A tetter o& reque*t ^or o^-cce equipment wa* read and di*cu**ed. The tetter i* attached to the minute*. It WAX* moved fay Atvan Tote and Aeconded fay Shepherd Tote that Mr. Joe Schae^er be approached on giving the tt*ted equipment to the councit, but negotiate on the fae*t ba*i* po**ibte to purchase the equipment up to a totat ofa $1,500 t£ nece**ary. motion wa* carried. Bob S£ecfoen agreed to contact Mr. ScAae^er to negotiate ^or t/iiA equipment a4 and before the executive board on AprXt 13, x. A letter ojj request j^or camp equipment too* O£AO read and cU^cuAAed. ThL& -tetter -ii aX&o attached to tne minute*. Tne tut o£ equipment im6 approved witn the exception o food carrier* and container*. Tota£ amount approved too* $7,654.10. It wo* *ugge*ted tnat the camping and activitie* committee made further *tudt/ o^ the need ^o-t th&&& food carrie/t* and container*. It too* a£*o *ugge*ted that Mr. George Phittcp* be contacted to *ee i^ a better price cou£d be obtained on the chain *OHJ. Jone* B. Hu*feey> Scoot ExecatcO'c 1967 SCX1T S«*>*' 1967 T4jc.ke.-c MCitrna (-to dcttt] PROGRAJU {donated 6y COCA OrtJ tfjC^C* 4 Cy un-ci* Z93.Si 97.65 Oaarjc* [danittd 6y Coca ^ ncutto (no c TO FINANCIAL STATEMENT FOR EXECUTIVE BOARD DATE March 31, 1967 Budget Control Statement Disbursements This Month This Year Operating Accounts Executive Salaries Office Salaries Retirement and Social Security Rent. Office Supplies Maintenance Salaries Field Expenses Public Relations Organisation & Extension ic.ir Round Camping Leadership Training Conference National Quota - Charter Fee ActYoncement Campaign 3;cpenses Audiuh Insurance Miscellaneous TOTAL OPERATING Over or Under Budget Budget 7,246 2,266 974 297 829 497 1,359 51 21 393 140 —104 1,127 _— 92 — 22,612 6,607 3,303 892 2,808 1,491 4,258 249 72 1,151 233 100 185 1,301 1-2 —3 17 -1,664 - 578 + 285 + 01 + 80? - 204 + 208 - 63 - 420 - 856 - 442 - 494 - 70 + 833 63 - 834 - 46 97,105 28,738 12,069 3,570 8,000 6j7?5 16,200 1,250 1,964 8,0^5 2,6% 2,375 1,020 1,875 250 3,830 250 15,396 45,402 -3,600 196,002 OPERATING ACCOUNTS SUMMAKT Balance beginning of month Receipts Total to be £cc<3unted For Disbursements Balance Funds Receivable by end of year Balance & Funds Receivable Accounts Payable & Budget Balance Projected Surplus or Deficit This Month 10,842 28,029 38,871 15,396 23,475 127,859 151,334 150,600 734 HSstricted: Endownent Tribute UNRESTRICTED: Savings Bonds CAPITAL FU1-3DS TOTAL 5,000.00 4,022,54 9,022.54 15,600,00 5,COOcOOr >'-• ™.", i-,3 CHICKASAW COUNCIL, BOY SCOUTS OF AMERICA CAPITAL FUNDS REPORT - APRIL 5, 1967 CAPITAL CAMPAIGN PLEDGES; 1966 1967 1968 1969 1970 TOTAL $198,008 $116,545* $91,869 $11,860 $3,200 $421,482 *Includes $20,000 of materials and services. CASH RECEIVED TO DATE $175,310.55 EXPENSES TO DATE $165,203.81 BALANCE $ 10,106.74 REGULAR CAPITAL FUNDS ON HAND Memphis Bank and Trust $3,932.12 To be deposited 3,578.00 Operating accounts to be transferred 2,596.62 $10,106.74 CAPITAL CAMPAIGN EXPENSES Salaries (campaign office) 3,296.49 Office Expenses 11,531.38 Ketchum 21,600.00 Purchase of property 64,142.19 Sustaining Membership 1966 _64.633.75 $165,203.81 SUSTAINING MEMBERSHIP APRIL 6, 1967 NUMBER NORTHEAST NORTHWEST SOUTHEAST SOUTHWEST EASTERN NORTH SOUTH CENTRAL COUNCIL SPECIAL TOTAL CONTRIBUTORS GOAL 500 600 1000 900 1250 100 150 125 JL7Q 4795 ENROLLED 232 466 581 480 966 32 83 53 150 3048 AMOUNT GOAL & 53000,00 6,500.00 11,500,00 15,000.00 20,000.00 1,250.00 2,250.00 1,500,00 10,000,00 $73,000.00 ENROLLED t 2,757.75 5,022,75 8,528.77 10,951.65 17,588.50 470.00 1,504.50 815.00 8,120.00 155,758.92 MA. F. Clyde. LombeAt, ChoxViman Finance Cw.mitttt ChickaAaw Councii, o S. A. 2500 Buitdir.c ' We nave, an opportunity to get A^me much needed oj(£ice equipment at what to be a good .ifiv-ingA ion. the councit. SZa^ City Baicfe Company to cfupoAe oi Aome e<ju*pment w/tich. hoi o*u'y i>een u^ea ^o^ a £cw The e^tUpmcn^ C04t B^u^ C^ti/ $2,301.70 in Juty 1965 and ti&y have o£$eAe.d to kttt it to the. council at a max-tmiw co^-t 0$ $1 fSCO.OO. Thttj iwatd have. the. A. S. tttcfe Company q-tuc -ct comp-Ceie 4eA.ux.ce 40 that •ct woatii be ptiaCsticcL&'j tike, neu' eqaiwient. The A. 6. Picfe peopCc -tett u* iJ> a veJitj good buy. Exact -£e*m4 hai/c no-t been eAtabtc&hecf wttt/i bat it i* po&tibfe. -that tc'e may be abfc to WAfe a dea£ to odtaui and ma/oA. paAt orf the eQtttpmcnt x> an £Jj4Ct (&uftt£ea£ili0 wickine. e.nd ctemA. OrxA. pAeient m£me0g*apk macnx>e ^CA ^-c^teen ycaAA conitantti/ x>i need o< AepatA. It u,«oa£d take. appAoxxmatet?/ $1,000 to machine with a Aitnitax. new maneoflAaph machtue and an o tui£i. {ix.ve tu much betteA quatittj iwAt, It can actuatty money we now 4pend on t/ian the dupttcatoA the cqu/tptent S/ujC^ Cxt(/ tA o^eAcng tnc/utieA a ^0-tdi.ng machine., a padding pACAA, and a Aeam papeA. cutt€A which /iaue needed a long time. City iA getting A^id o& thi* eqaipment due to a change -in thetA operation They weAe not unhappy with the c^aipment in any uxty. , Moictd Stcxjtfeamp, chaxlAman 0(( the o^xlcc and peAAonnei committee, -i* out o^ the city ^OA AeveAat uJeefe*. I have diicuAAed thiA with hxm and he x> o^ the opinion that toe should get thtA equipment x,rf we can poA*tb£y do -60. Ke ciid thinfe that Aome ejjoAt should be. made, to attempt 6-Cu^ Cit<,' t» ^uAtheA Aeduce the AateA pAicc, ^te ' tiaof Ct;/d£ 0(f -Ct *> equipment i& att tj-tea.^// needed, •££ wou£d be p^acttcot^i/ ^cfee new cuid neto e<?iUpmc,rU: toootti ca^t fnucft sro^te. We wovJtd tike, -to that ike. ^-ouxnce comncttee co»u^.de/t. opptov-ing : Scoot 8. Scou^ ExectUxue Aprlt 4, 1967 F. Clyde Lambert, Chairman Comnittee C!ilc,kasaiv Council, 8. S, A. 2500 Sterlck Sultdlng Memphis, Tennessee Dear Mr, Lambert: Oust camping and activities committee lias studied and reviewed some of our needs to improve the operation of the swtweti camp ptogiam at Kamp Kla tUma On the attached sheet Is a list o{ equipment we wowtd tike to Bequest that the finance aomnlttee approve to be purchased facm Scout show pno&lts, The majority o$ the It&ns ate £01 tlie outpost camp at Kla Kltnat whete we hope to improve the service o£ $ood» rood service io>i this operation has been a source o$ some complaint and It Is the opinion o$ the camping comnlttee tliat containers £01 caM.yln$ hot £oodf tables and dining filleA uiiti kelp this situation, tsi&nendoustt/. It Is not deslied oft &ett pfiopvi that the requested Items be paid {ox. oaf: of campers fees and they asie not provided In the development You*, consideration of our request uiltt be appreciated. Slnc&iettj yours, Herb Sclmid Camping and Activities Chairman HS/md \ 00* 091$ 7 y i o J. WliOliOU 3&U Wd SdWW *OYH IV ' mi s»aioa OJL OJ, Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 1967-1970 Title A name given to the resource 1967-1970 Chickasaw Council Finance Committee Minutes Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Chickasaw Council, BSA Publisher An entity responsible for making the resource available Duane Klink & Chuck Schadrack Minutes