https://www.kiakimamuseum.org/files/original/f52556efa2e5eb9cf9112ca1347cd421.pdf 215ed437481c2655bc07d9f3974d2b82 PDF Text Text Ahoalan-Nachpikin Lodge | Order of the Arrow Chickasaw Council | Boy Scouts of America Lodge Planbook 2016 �Ahoalan-Nachpikin Lodge | Planbook 2016 Table of Contents 2016 Lodge Goals ................................................................................................................... 4 2016 Calendar of Events ......................................................................................................... 5 Special Events ........................................................................................................................ 6 Lodge ............................................................................................................................................... 6 Fall Fellowship ................................................................................................................................. 6 Lodge Leadership Development (LLD) ............................................................................................... 6 Lodge Executive Committee Meetings .............................................................................................. 6 Lodge Ordeals .................................................................................................................................. 6 Lodge Call-Outs ................................................................................................................................ 6 Lodge Annual Family Banquet .......................................................................................................... 6 Lodge Order of the Arrow Conference (LOAC) .................................................................................. 6 Section ............................................................................................................................................. 7 Section Conclave .............................................................................................................................. 7 Region .............................................................................................................................................. 7 National Leadership Seminar (NLS) ................................................................................................... 7 National ........................................................................................................................................... 7 National Order of the Arrow Conference (NOAC) ............................................................................. 7 Order of the Arrow Trail Crew (OATC) .............................................................................................. 7 Northern Tier ................................................................................................................................... 7 Order of the Arrow Ocean Adventure (OAOA) .................................................................................. 7 New Member Information ...................................................................................................... 9 If you have just completed your Ordeal Ceremony ........................................................................... 9 If you have been an Ordeal member for less than 10 months ........................................................... 9 If you have been an Ordeal member for more than 10 months ......................................................... 9 The Challenge of Brotherhood Membership .......................................................................... 10 Lodge Officers and Advisers ................................................................................................... 11 Lodge Executive Committee ........................................................................................................... 11 Lodge Officers ................................................................................................................................ 11 Advisers ......................................................................................................................................... 11 Lodge Committee Chairmen ........................................................................................................... 11 Chapter Chiefs ................................................................................................................................ 11 Chapters ................................................................................................................................ 12 Lippoe Blaknik ................................................................................................................................ 12 Macheu Machque .......................................................................................................................... 12 Nashoba Tohbi ............................................................................................................................... 12 Okla Kamassa ................................................................................................................................. 12 Sakima Machque ............................................................................................................................ 12 OA Troop Representative ...................................................................................................... 13 What Is the OA Troop/Team Representative? ................................................................................ 13 What Are the Responsibilities of the Troop/Team Representative? ................................................ 13 Who Can Serve as a Troop/Team Representative? ......................................................................... 13 2 �Ahoalan-Nachpikin Lodge | Planbook 2016 Will There Be an Adviser for the Troop/Team Representative? ...................................................... 13 Does This Position Count for Rank Advancement? .......................................................................... 13 Lodge History and Past Chiefs and Advisers ........................................................................... 14 History ........................................................................................................................................... 14 Past Lodge Chiefs and Lodge Advisers ............................................................................................. 15 Forms and Applications ......................................................................................................... 16 Lodge Officer Application ............................................................................................................... 16 Award Nomination Form ................................................................................................................ 18 Vigil Nomination Form ................................................................................................................... 20 Lodge Rules ........................................................................................................................... 21 Ahoalan-Nachpikin Lodge Rules ..................................................................................................... 21 Apply today at www.kiakima.com .................................................................................................. 26 Notes .................................................................................................................................... 27 MISSION ................................................................................................................................ 28 PURPOSE ............................................................................................................................... 28 3 �Ahoalan-Nachpikin Lodge | Planbook 2016 2016 Lodge Goals 1. Achieve Journey to Excellence Gold Level. 2. Perform successfully as Conclave Service Lodge. 3. Improve communications within the lodge. 4. Increase leadership development. 5. Provide more service to council camps. 6. Have fun! 4 �Ahoalan-Nachpikin Lodge | Planbook 2016 2016 Calendar of Events January 22-24 Lodge Leader Development at Kia Kima February 6 University of Scouting February 26-28 Lodge Order of the Arrow Conference at Camp Currier March 11-13 Work Weekend 1 to prepare for Conclave April 1-3 Work Weekend 2 to prepare for Conclave April 8-10 Work Weekend 3 to prepare for Conclave April 15-17 Conclave at Kia Kima May 13-15 Spring Ordeal at Kia Kima September 9-11 Fall Ordeal at Camp Currier October 7-9 Fall Fellowship at Camp Currier TBD Vigil Weekend at Camp Currier December 3 Lodge Family Banquet 5 �Ahoalan-Nachpikin Lodge | Planbook 2016 Special Events The following is a list of special events and programs offered on the Lodge, Section, Regional, and National levels of the Order of the Arrow. Lodge Fall Fellowship The Fall Fellowship is an annual event held in October. Various Training Sessions, Lodge Officer Elections, the Quest events, and Chapter Display Competitions are just a few of the activities Arrowmen can participate in on this fun filled weekend. Lodge Leadership Development (LLD) LLD is held during November of each year in order to train the new Lodge Officers and Committee Chairman, in addition to planning the year for the Lodge. Lodge Executive Committee Meetings The Lodge Executive Committee(LEC) meets periodically and handles the business affairs of the Ahoalan-Nachpikin Lodge #558. The committee is composed of the Lodge officers, the past Lodge chief, standing committee chairmen, and the Chapter Chiefs plus various adult advisors (nonvoting members). All Lodge members are invited to attend but are not allowed to vote. Lodge Ordeals Two Ordeals are held at Kia Kima Scout Reservation or Camp Currier each year, in May and in September. All Brothers are encouraged to attend and render service to the Lodge and the Camps. Lodge Call-Outs A Call-Out is the public recognition ceremony of newly elected candidates. They are held at the Spring Camporees and each week at Summer Camp during the Friday night Campfire. Lodge Annual Family Banquet This Banquet is usually held in November for the purpose of fellowship and recognition. Families and guests are encouraged to attend. Various awards are presented including the Arrowman of the Year and Founders Awards. Lodge Order of the Arrow Conference (LOAC) LOAC is an annual event held in February. At this event, Arrowmen gather for food, fun and fellowship. There is a variety of training and games, as well as a Brotherhood ceremony. 6 �Ahoalan-Nachpikin Lodge | Planbook 2016 Section Section Conclave Ahoalan-Nachpikin Lodge participates in the SR-6 Conclave each year. This is a weekend full of fun and fellowship. A few of the activities included are Section Officer Elections, Quest for the Golden Arrow, Native American Dance and Ceremony Team Competitions, and the battle for the Spirit Award. The “Where To Go Camping” books and lodge websites are also judged. In 2016, our lodge will serve as the Service Lodge for Conclave which will be held at Kia Kima Scout Reservation for the first time since 1989! Region National Leadership Seminar (NLS) Every other year our Lodge is invited to send delegates to the National Leadership Seminar. The NLS is a weekend training seminar that is taught by the best Trainers, Advisers, and Section Officers from all over the Southern Region. The Southern Region Chief along with his assistant, either the National Chief or the National ViceChief, coordinates the event. NLS is a great program for experienced leaders and new members wishing to serve as a leader. National National Order of the Arrow Conference (NOAC) NOAC is held every two years at a major college or university. It is a great experience for any Arrowman, including various shows, competitions, training sessions, patch trading, and fellowship. Over 8,000 usually attend this event. Order of the Arrow Trail Crew (OATC) OA Trail Crew is a program offered at Philmont Scout Ranch in Cimarron, New Mexico. This program consists of one week of labor on special trails followed by a week of hiking anywhere on the ranch. OATC participants often have special privileges and opportunities not offered to Scouters on regular treks. Northern Tier The Northern Tier offers a program similar to that of the OATC at a High Adventure Base in Ely, Minnesota. This trek involves canoes as an alternative to hiking. Order of the Arrow Ocean Adventure (OAOA) OAOA is the National OA program at Seabase. This program is a 10-day experience in which you will experience wilderness camping, kayaking, sailing, fishing, snorkeling, team building (including a trip on a war canoe) and, of course, cheerful 7 �Ahoalan-Nachpikin Lodge | Planbook 2016 service. The program will be conservation based and will seek to help protect the ecosystem of the Florida Keys. 8 �Ahoalan-Nachpikin Lodge | Planbook 2016 New Member Information As an Ordeal member, you will fall into one of the following three categories: If you have just completed your Ordeal Ceremony www.jumpstart.oa-bsa.org www.jumpstart.oa-bsa.org 1 CONGRATULATIONS! Ahoalan-Nachpikin Lodge is happy to have you as a Brother. Ordeal membership is only the first step that you are expected to achieve. Ten months from now, you will be eligible to participate in the Brotherhood experience. Will you be ready? There are five goals that you must meet before you are eligible to earn your Brotherhood Membership. The time to prepare for this journey is now! If you have been an Ordeal member for less than 10 months Then take a few minutes to assess where you stand in your commitment to obtaining Brotherhood. Also, check your Lodge Calendar, call your Chapter Chief, or talk to the Vice-Chief of Inductions, to find out when the next Brotherhood opportunity is scheduled. The Ordeal Ceremony contains some very powerful words and lessons that you must learn. These will help you understand what you will need to take the next step to Brotherhood. Review the Order of the Arrow Handbook and obtain a copy of the “Brotherhood” Information Sheet to aid you in your preparations. Your Lodge depends on its members’ support, and you can be an exciting part of its growth! If you have been an Ordeal member for more than 10 months Then contact a Lodge Officer or Adviser to discuss your Obligation and commitment to this awesome organization, the Order of the Arrow. You can continue to contribute to your Lodge and assist with its growth and future. If you feel you are not receiving necessary support from Lodge members, contact your Lodge Officers and/or Advisers for assistance. www.oa-bsa.org 9 �Ahoalan-Nachpikin Lodge | Planbook 2016 The Challenge of Brotherhood Membership You must meet five challenges before entering the Circle of Brotherhood. As an Ordeal member you have completed the first challenge. The next three require steady effort over a period of many months. The final challenge you must meet after you are satisfied that you have lived up to the first four. First: Memorize the signs of the Arrow Membership. Memorize the Obligation of the Order, which you received from Allowat Sakima (printed on the back of your membership card and in the front of this book). Memorize the Order of the Arrow official song (printed in the front of this book), the admonition, the sign of Ordeal Membership, and the Arrow Handclasp. Advance in your understanding of the Ordeal, and gain a thorough understanding of the Ordeal through which you passed. Second: Serve your unit; help them improve their camping program. Retain your registration in Scouting. During a period of at least 10 months, strive to fulfill your Obligation by continuing and expanding your service to your Troop or Crew. Third: Plan for service in your Lodge. Retain your registration in your Order of the Arrow Lodge and keep your dues paid. Be aware that acceptance of Brotherhood Membership involves a pledge of service to the Lodge. Develop a concrete idea of how you plan to fulfill this pledge. 10 �Ahoalan-Nachpikin Lodge | Planbook 2016 Lodge Officers and Advisers Lodge Executive Committee Lodge Officers Lodge Chief Caleb McCulley Vice Chief, Activities Vice Chief, Administration Vice Chief, Finance Vice Chief, Inductions Dylan Dodson Griffin Hood Samuel Humphreys Jacob McCulley Lodge Committee Chairmen Advisers John Beach Lodge Adviser Robert Fudge Andy Humphreys Chuck Martin Rhonda Standridge Jackson Garrett Ryan Phillips Hunter Ferris Carter Dodd Fred Doerner Corey Bowman Chris Johnson John Ferris Cameron Garrett Randy Nelson Dwight Dodd Michael Welch Chuck Schadrack John Kasper Daniel Emmert Dalton Bailey Caleb McCulley Joe Clark Lippoe Blaknik Macheu Machque Nashoba Tohbi Corbin Standridge Grant Van Horn Michael Waldo James Phillips Jason Hood Robert Moore Okla Kamassa Sakima Machque Ethan Hall Franklin Bradham Derek Coats Brent Snyder Banquet and Honors Brotherhood Ceremonies Conclave Dance and Drum First Aid and Safety Historical Merchandise Mobile Camp Ordeal Vigil Cook Chapter Chiefs 11 Jeremy Palazolo Staff Adviser Melissa Burnett Andrew Schrack Jay Collins Scott Stephens Josh Edwards Zac Case Danny Van Pelt Chris King �Ahoalan-Nachpikin Lodge | Planbook 2016 Chapters Lippoe Blaknik “Wise Flying Squirrel” The Lippoe Blaknik Chapter is comprised of Arrowmen from Wolf River District of the Chickasaw Council of the Boy Scouts of America. Macheu Machque “Great Bear” The Macheu Machque Chapter is comprised of Arrowmen from Twin Banks and Thunderbird Districts of the Chickasaw Council of the Boy Scouts of America. Nashoba Tohbi “White Wolf in the Choctaw” The Nashoba Tohbi Chapter is comprised of Arrowmen from the Tallaha, Malmaison, and Washington Districts of the Chickasaw Council of the Boy Scouts of America. Okla Kamassa “Strong People” The Okla Kamassa Chapter is comprised of Arrowmen from the Northwest Mississippi District of the Chickasaw Council of the Boy Scouts of America. Sakima Machque “Chief Bear” The Sakima Machque Chapter is comprised of Arrowmen from the Eastern District of the Chickasaw Council of the Boy Scouts of America. 12 �Ahoalan-Nachpikin Lodge | Planbook 2016 OA Troop Representative What Is the OA Troop/Team Representative? The Troop/Team Representative program was begun in 1999, and is a program of the Order of the Arrow that has been officially adopted by the Boy Scouts of America. The OA Representative is now an official leadership position within the troop or team, and boys can earn time towards their leadership rank requirements, just as with Den Chief, Troop Scribe, or any of the other leadership positions. What Are the Responsibilities of the Troop/Team Representative? There are numerous possibilities for the job description of the OA Representative. The beauty is that it is flexible enough to allow your unit to fine-tune the exact responsibilities. However, the most basic tasks of the Representative will be to coordinate service opportunities within the unit, to coordinate unit involvement with the Order of the Arrow, including Unit Elections, Camp Promotions, and Inductions, and request lodge and chapter resources to help meet unit needs. Who Can Serve as a Troop/Team Representative? Anyone in the unit who is under the age of 18 can serve as the OA Representative for the unit, provided he is a dues-paid member of the Order of the Arrow. He should be appointed by the Senior Patrol Leader or Varsity Team Captain, and will be a member of the Patrol Leaders’ Council and attend lodge and chapter meetings. Will There Be an Adviser for the Troop/Team Representative? As with all positions in the Order, the OA Representative should have an adult as his Adviser. This adult needs to be 21 years of age or older, a dues-paid member of the Order of the Arrow, and be appointed by the Scoutmaster. Does This Position Count for Rank Advancement? Scouts may use the Order of the Arrow Troop/Team Representative position to meet the leadership position requirements for the Star, Life, and Eagle ranks. As BSA publications are revised and updated, they will include this new position. 13 �Ahoalan-Nachpikin Lodge | Planbook 2016 Lodge History and Past Chiefs and Advisers History The 1994 Fall Fellowship was a joint event between the Koi Hatachie 345 and Chickasah 406 lodges. The Chickasaw and Delta councils were in the process of merging. The fall elections were held during the fellowship at Camp Tallaha, located outside Charleston, MS, to select the new Lodge Executive Committee (LEC). It was agreed to have a balanced representation of leadership from the two merged lodges. After an Arrowman from 406 was elected Lodge Chief, nominations were then limited to members of 345 for 1st Vice Chief. All the other offices were open to Arrowmen from either lodge. Only the position of 2nd Vice Chief ran opposed. The event offered identically designed pocket and back patches featuring the combined totems of the Thunderbird (Chickasah) and White Panther (Koi Hatachie). After the first meeting at Camp Tallaha, the newly elected lodge officers met at the Chickasaw Council office to officially determine the new lodge totem and name. After several attempts, they selected the black bear and the name AhoalanNachpikin, which means “We Who Love the Outdoors.” The lodge leaders determined that the number 558 was available as a lodge number and adopted it as the lodge number to show their connection to the Chickasaw Council whose number was also 558, thus demonstrating their commitment to be an integral part of the council program. The new lodge was officially chartered on January 1, 1995. It was a member of Section SR-9 from 19951997. It was then moved to Section SR-6N where it remained from 1997-2008. With a section restructuring in 2008, the lodge came to be in its current section, Section SR-6. Initially, each district in the lodge was represented by a chapter. In August of 2000, restructuring occurred to form four chapters, each comprised of two or three districts. The chapters that made up the new lodge structure were: Macheu Machque (Great Bear), Lippoe Blaknik (Wise Flying Squirrel), Nashoba Tobhi (White Wolf in the Choctaw), Sakima Machque (Chief Bear). In 2003, with the formation of new districts, a new chapter, Okla Kamassa (Strong People) was added to the lodge structure. All of these remain currently. 14 �Ahoalan-Nachpikin Lodge | Planbook 2016 Past Lodge Chiefs and Lodge Advisers Lodge Chief Lodge Adviser Staff Adviser 1995 1996 1997 Brad Stephens Brian Leith Brian Leith Scott Stephens Harold Keller Trey Moore 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Chuck Barber Ryan Cooper Peter DiSessa Jonathan Friedman Shelby Lux Jimmy Pearson Ryan Pudwell Zac Case Spencer Nesvick Patrick Howie Landon Fisher Jesse Henderson Johnny Tracy Mike Haskins Andrew Schrack Andrew Schrack Adam Carr Hunter Ferris Jason Hood Jason Hood John Woolley Martin Hoffert Martin Hoffert Martin Hoffert Robert Friedman Robert Friedman Scott Stephens Scott Stephens David Miller David Miller David Miller Gene Cofer Gene Cofer Scott Stephens Scott Stephens Scott Stephens Chuck Martin Chuck Martin Chuck Martin John Beach 15 Trey Moore Trey Moore Ken Kimble Ken Kimble Ken Kimble Peter Abel Drew Armstrong Drew Armstrong Drew Armstrong Drew Armstrong Drew Armstrong Jeremy Palazolo Jeremy Palazolo Jeremy Palazolo Jeremy Palazolo Jeremy Palazolo Jeremy Palazolo Jeremy Palazolo �Ahoalan-Nachpikin Lodge | Planbook 2016 Forms and Applications Lodge Officer Application 16 �Ahoalan-Nachpikin Lodge | Planbook 2016 17 �Ahoalan-Nachpikin Lodge | Planbook 2016 Award Nomination Form 18 �Ahoalan-Nachpikin Lodge | Planbook 2016 19 �Ahoalan-Nachpikin Lodge | Planbook 2016 Vigil Nomination Form 20 �Ahoalan-Nachpikin Lodge | Planbook 2016 Lodge Rules Ahoalan-Nachpikin Lodge Rules Preamble: We, the Scouts and Scouters of Ahoalan-Nachpikin Lodge, W.W.W., Boy Scouts of America, recognizing the need to develop and maintain camping traditions by enriching camping experiences, and to crystallize the Scout habit of helpfulness into a life of leadership in cheerful service to others, do hereby ordain and establish these rules for our lodge. ARTICLE I NAME AND AFFILIATION Section 1- The name of this lodge of the Order of the Arrow shall be Ahoalan-Nachpikin Lodge #558, W.W.W. Section 2- This lodge shall be affiliated with the Chickasaw Council #558, Boy Scouts of America, and shall be under the supervision of the council camping committee and the administrative authority of the Scout Executive. ARTICLE II ELECTION TO MEMBERSHIP Section 1- The requirements for membership in the lodge are as stated in the current printing of the Order of the Arrow Handbook, published by the National Order of the Arrow Committee of the Boy Scouts of America Section 2- The procedure for the Ordeal shall be as stated in the latest editions of the Order of the Arrow Handbook and the Ordeal Ceremony Pamphlet. Section 3- Every effort shall be made to have unit elections conducted by Order of the Arrow members not affiliated with that unit and at least one member of the election team must be under twenty-one (21) years of age and trained. At least one member of the team must have completed a lodge-approved Unit Election Training Seminar. All unit elections for membership must be cleared through the Lodge Unit Elections Committee and are to be scheduled between January 1st and July 20th. Call-out ceremonies shall be conducted by the Lodge Chief or his representative, and due record made of the candidates called. The candidates will be informed of their opportunities to take the ordeal. Section 4- The Executive Committee of the lodge may select District, or Council Scouters for nomination to be presented to the Council’s Camping Committee for review to be inducted into the Order of the Arrow. Section 5- There shall be an induction fee for each new Ordeal member based on the cost of the following items: • Membership Card • Order of the Arrow Sash • Order of the Arrow Handbook • Ahoalan-Nachpikin Lodge Pocket Flap • Ahoalan-Nachpikin Lodge 2014 Plan Book • Yearly dues • Current copy of Lodge rules • Subsistence during the Ordeal 21 �Ahoalan-Nachpikin Lodge | Planbook 2016 • Other material deemed necessary by the Ordeal Committee ARTICLE III REQUIREMENTS FOR BROTHERHOOD MEMBERSHIP Section 1- The requirements for Brotherhood membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2- The procedure for the Brotherhood induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Brotherhood Ceremony Pamphlet. ARTICLE IV REQUIREMENTS FOR VIGIL HONOR MEMBERSHIP Section 1- The requirements for Vigil Honor membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2-The procedure for the Vigil Honor induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Vigil Ceremony Pamphlet. ARTICLE V LODGE STRUCTURE AND LEADERSHIP Section 1- The Ahoalan-Nachpikin Lodge shall consist of 5 Chapters: Lippoe Blaknik Chapter, serving the Loosahatchie and Nashoba Districts; Macheu Machque Chapter, serving the Thunderbird, Southeast, Twin Banks and Central Districts; Nashoba Tohbi Chapter, serving the Malmaison, Tallaha, and Washington Districts; Okla Kamassa Chapter serving the Northwest Mississippi District; Sakima Machque Chapter, serving the Eastern District. Section 2- The officers of this lodge shall be: • Lodge Chief • Lodge Vice-Chief of Activities • Lodge Vice-Chief of Administration • Lodge Vice-Chief of Finance • Lodge Vice-Chief of Inductions All officers must be under 21 years of age during their entire term of office. The Lodge Chief appoints the order of succession among the Lodge Vice Chiefs with approval from the Lodge Adviser. Section 3- The officers of each chapter of the lodge shall be Chapter Chief and Vice Chiefs as determined by the chapter. The officers must be under the age of twenty-one (21) for their entire term. It is recommended that the chapters use the following structure: • Chapter Chief • Chapter Vice-Chief of Elections and Camping Promotions • Chapter Vice-Chief of Administration All officers must be under 21 years of age during their entire term of office. A Chapter may have a VCAD per District to improve communication if physical distance is a factor. Section 4- A vacancy in the office of Lodge Chief shall be filled by a Lodge Vice Chief, succeeding in an order determined by the Chief-elect and approved at that time of election by the lodge membership. This selection will be announced publicly at the conclusion of the election. Vacancies in other lodge offices shall be filled by appointment by the Chief, after consultation with the appropriate advisers. This appointment must be approved by a majority vote of the Executive Committee. Vacancies in chapter offices shall be filled in the same manner, substituting the word chapter for lodge. 22 �Ahoalan-Nachpikin Lodge | Planbook 2016 Section 5- The Lodge Chief and Chapter Chiefs will establish standing committees and appoint chairmen, after consulting with their adviser(s). The Lodge or Chapter Adviser will appoint the committee Advisers. The Lodge Chief and Chapter Chiefs may also appoint ad hoc committees throughout the year, as deemed necessary for the successful functioning of the lodge and its members of the Executive Committee. All committee chairmen shall be under the age of twenty-one (21) for their entire term of office. All advisers must be at least twenty-one (21) during their entire term of office. Section 6- Committees will be as follows: Banquet & Honors Committee- This committee will serve to carry out the Lodge banquet. They will secure a location well in advance and assist with the promotions of the event. They select the award recipients including Arrowmen of the Year, Founders Award, and any other award. This chairman reports to the VCF. Brotherhood Committee- This committee will have the responsibility of promoting brotherhood conversion in our Lodge. This chairman reports to the VCAD. Conclave Chief- This position will be put in place each year before conclave. Their primary responsibility will be the organization of the Conclave. This person should be a strong member of the OA and be able to handle this tremendous responsibility. This person will report to the VCA. Conclave Delegation Committee- Responsible for the promotions of the upcoming conclave. It will also be this chairman’s responsibility to develop any memorabilia (patches and t-shirts) or a theme for this event. This chairman reports to the VCUEP. Ceremonies Committee- Conducts ceremonies at all events. Reports to the VCI. First Aid and Safety Committee- Maintains Health records of Events and provides medical assistance at each event. This chairman reports to the VCAD. LodgeMaster Committee- This committee is in charge of organizing and using the LodgeMaster program to keep track of Lodge records. This committee reports to VCAD. Merchandise Committee- The merchandise committee oversees the purchasing of lodge memorabilia. This committee reports to the VCF. Mobile Camp Committee- This committee is in charge of the Mobile Camp program of providing Scout skill instructors to Troops. This Committee reports to VCA. Ordeal Committee- This Committee will have the responsibility planning and running the Lodge Ordeal Weekends. This chairman reports to the VCA. Vigil Honor Committee- Conducts a Vigil Nomination Committee. This committee meets during the late spring and will conduct the callout ceremony at a fall event. This chairman reports to the Lodge Chief. Section 7-The Executive Committee of this Lodge shall be composed of all elected Lodge Officers, the immediate past Lodge Chief, the Chapter Chiefs, all Lodge Committee chairmen, the Lodge Lay Adviser, the Council Scout Executive and the Staff Adviser. Section 8- Lodge officers shall be elected at the annual Fall Fellowship. The term of the officers shall be from Banquet to Banquet. Officers may succeed themselves. Section 9- The Lodge shall hold a training conference annually for the purpose of training the newly elected officers and operating committee chairmen. This training will be conducted by the out-going officers of the Lodge. (The banquet is the last calendar event of the year.) Section 10-An elected officer may be removed from office by a two-thirds (2/3) vote of the Executive Committee for failure to perform his duties in a satisfactory manner. The vacancy shall be filled as stated in Article V under the order of succession. Section 11- If the office of Lodge Chief is vacated during the term of office then Article V applies. 23 �Ahoalan-Nachpikin Lodge | Planbook 2016 Section 12- All officers must reside within the boundaries of the Chickasaw Council during the entire term of office. ARTICLE VI MEETINGS Section 1- The Lodge shall hold at least one (1) business meeting during their calendar year. Other business meetings may be held with notification to the general membership with at least 10 days notice. Section 2- The Lodge Executive Committee shall meet at least six (6) times during the calendar year. The Council Scout Executive or Lodge Chief, in consultation with the Lodge and Staff Advisers, may call special meetings of the Lodge Executive Committee. The same procedure may be used by the chapters, substituting the word chapter for Lodge. Section 3- Members of the Order of the Arrow twenty-one (21) years of age or older, holding the position of Adviser shall have no vote in the decisions of the Lodge or chapter and may make no formal motions. However, they may contribute by invitation of the Lodge Chief when the floor is open for discussion. Section 4 - The rules contained in Robert’s Rules of Order shall govern the proceedings of the Lodge where applicable and not inconsistent with the rules of the Lodge. Section 5- Chapters shall hold at least four (4) meetings during the calendar year. Section 6 -The minutes and other pertinent data from these Executive Committee meetings will be emailed to all members of the committee by the Lodge Vice Chief of Administration or by the Chapter officer counterpart within twenty-one (21) days following the meeting. ARTICLE VII DUES Section 1- The Council, in consultation with the Lodge Chief of Finance and his Adviser, shall handle all Order of the Arrow funds. All funds must go through the normal accounting procedures used by the Chickasaw Council, and all money requests must go through a system, approved by the Council, in order for funds to be dispersed. No chapter may handle its own funds. Section 2- Dues shall be collected annually in an amount set by the Executive Committee. Those lodge members serving in the Armed Forces of the United States are to remain active members, without payment of dues, throughout their term of service. Nonpayment of dues by July 15th or the First Ordeal Weekend of the next year shall disqualify active membership. Section 3- Inactive members may be reinstated upon payment of the present year’s dues plus one (1) year’s back dues. Section 4- Any Scout or Scouter, having been inducted into the Order of the Arrow of another lodge, may become a member of Ahoalan-Nachpikin Lodge #558 upon presentation of proper credentials and payment of the current year’s dues. Section 5- The Lodge financial year shall run from January 1 to December 31, in accordance with the Council financial year. At the first Executive committee meeting, a budget of estimated income and expenditures for the coming year will be adopted with the approval of the Council Scout Executive. 24 �Ahoalan-Nachpikin Lodge | Planbook 2016 ARTICLE VIII AMENDMENTS Section 1- The rules may be amended at any regular or special lodge meeting. The proposed changes must have been submitted in writing to the Executive Committee, at least thirty (30) days prior to the lodge meeting. Due notice will have been made to all Lodge members at least ten (10) days prior to the aforementioned Lodge meeting. A two-thirds (2/3) vote of members present shall be required for approval. Any revision in the rules will be made known to the Lodge membership. These rules shall be in accordance with the Order of the Arrow charter and the current edition of the Order of the Arrow Handbook and the Field Operations Guide. In the event that any substantial conflict is discovered, appropriate changes to these Bylaws will be made by the Executive Committee. It is recognized that the Council Scout Executive has ultimate responsibility for the supervision of the lodge program, and as such, may deem special procedures be followed if unusual circumstances warrant this action. Note: The current rules were last ratified on October 13, 2012 by the lodge membership. They supersede all previous Ahoalan-Nachpikin Lodge #558 Rules. 25 �Ahoalan-Nachpikin Lodge | Planbook 2016 Have you considered becoming a member of the Kia Kima staff? As members of Scouting National Honor Society it is especially important that Order of the Arrow members seek to serve on summer camp staff. Camp staff is an experience that is truly unforgettable. It is the ultimate job, more rewarding than any other. Camp work is demanding, but the opportunities, rewards and experiences available to you on camp staff are endless. Camp staff is the best way to spend your summer. As a camp staff member, you will have room and board, weekly salary, and come away with a positive Scouting experience. You will also receive unique teaching and learning opportunities, daily memories and friendships to last a lifetime, and countless stories to tell. Employment Qualifications • • • • • • • Age 16 before employment begins (Camp Staff Development may be 15) First Class Scout rank before Staff Week begins in June Recommendation from Scoutmaster or Troop Committee Chairman Demonstrated willingness to live by the Scout Oath and Scout Law Demonstrated leadership skills and a sincere interest in helping young Scouts Knowledge, skills, and abilities needed for the employment positions available on the camp staff If under 18, approval of your parent or guardian Camp Staff Development The Camp Staff Development Program is designed for those exceptional young Scouts who display true leadership and maturity within their own troop. Its purpose is to give training to potential future staff members. You must be at least 15 years old and have the approval of both your unit leader and your parent/guardian. Apply today at www.kiakima.com 26 �Ahoalan-Nachpikin Lodge | Planbook 2016 Notes 27 �Ahoalan-Nachpikin Lodge | Planbook 2016 B O Y S C O U T S O F A M E R I C A® ORDER OF THE ARROW MISSION The mission of the Order of the Arrow is to fulfill its purpose as an integral part of the Boy Scouts of America through positive youth leadership under the guidance of selected capable adults. PURPOSE As Scouting’s National Honor Society, our purpose is to: • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition. • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. 28 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Ahoalan-Nachpikin Lodge | Order of the Arrow Chickasaw Council | Boy Scouts of America Lodge Planbook 2016 Ahoalan-Nachpikin Lodge | Planbook 2016 2 Table of Contents 2016 Lodge Goals ................................................................................................................... 4 2016 Calendar of Events ......................................................................................................... 5 Special Events ........................................................................................................................ 6 Lodge ............................................................................................................................................... 6 Fall Fellowship ................................................................................................................................. 6 Lodge Leadership Development (LLD) ............................................................................................... 6 Lodge Executive Committee Meetings .............................................................................................. 6 Lodge Ordeals .................................................................................................................................. 6 Lodge Call-Outs ................................................................................................................................ 6 Lodge Annual Family Banquet .......................................................................................................... 6 Lodge Order of the Arrow Conference (LOAC) .................................................................................. 6 Section ............................................................................................................................................. 7 Section Conclave .............................................................................................................................. 7 Region .............................................................................................................................................. 7 National Leadership Seminar (NLS) ................................................................................................... 7 National ........................................................................................................................................... 7 National Order of the Arrow Conference (NOAC) ............................................................................. 7 Order of the Arrow Trail Crew (OATC) .............................................................................................. 7 Northern Tier ................................................................................................................................... 7 Order of the Arrow Ocean Adventure (OAOA) .................................................................................. 7 New Member Information ...................................................................................................... 9 If you have just completed your Ordeal Ceremony ........................................................................... 9 If you have been an Ordeal member for less than 10 months ........................................................... 9 If you have been an Ordeal member for more than 10 months ......................................................... 9 The Challenge of Brotherhood Membership .......................................................................... 10 Lodge Officers and Advisers ................................................................................................... 11 Lodge Executive Committee ........................................................................................................... 11 Lodge Officers ................................................................................................................................ 11 Advisers ......................................................................................................................................... 11 Lodge Committee Chairmen ........................................................................................................... 11 Chapter Chiefs ................................................................................................................................ 11 Chapters ................................................................................................................................ 12 Lippoe Blaknik ................................................................................................................................ 12 Macheu Machque .......................................................................................................................... 12 Nashoba Tohbi ............................................................................................................................... 12 Okla Kamassa ................................................................................................................................. 12 Sakima Machque ............................................................................................................................ 12 OA Troop Representative ...................................................................................................... 13 What Is the OA Troop/Team Representative? ................................................................................ 13 What Are the Responsibilities of the Troop/Team Representative? ................................................ 13 Who Can Serve as a Troop/Team Representative? ......................................................................... 13 Ahoalan-Nachpikin Lodge | Planbook 2016 3 Will There Be an Adviser for the Troop/Team Representative? ...................................................... 13 Does This Position Count for Rank Advancement? .......................................................................... 13 Lodge History and Past Chiefs and Advisers ........................................................................... 14 History ........................................................................................................................................... 14 Past Lodge Chiefs and Lodge Advisers ............................................................................................. 15 Forms and Applications ......................................................................................................... 16 Lodge Officer Application ............................................................................................................... 16 Award Nomination Form ................................................................................................................ 18 Vigil Nomination Form ................................................................................................................... 20 Lodge Rules ........................................................................................................................... 21 Ahoalan-Nachpikin Lodge Rules ..................................................................................................... 21 Apply today at www.kiakima.com .................................................................................................. 26 Notes .................................................................................................................................... 27 MISSION ................................................................................................................................ 28 PURPOSE ............................................................................................................................... 28 Ahoalan-Nachpikin Lodge | Planbook 2016 4 2016 Lodge Goals 1. Achieve Journey to Excellence Gold Level. 2. Perform successfully as Conclave Service Lodge. 3. Improve communications within the lodge. 4. Increase leadership development. 5. Provide more service to council camps. 6. Have fun! Ahoalan-Nachpikin Lodge | Planbook 2016 5 2016 Calendar of Events January 22-24 Lodge Leader Development at Kia Kima February 6 University of Scouting February 26-28 Lodge Order of the Arrow Conference at Camp Currier March 11-13 Work Weekend 1 to prepare for Conclave April 1-3 Work Weekend 2 to prepare for Conclave April 8-10 Work Weekend 3 to prepare for Conclave April 15-17 Conclave at Kia Kima May 13-15 Spring Ordeal at Kia Kima September 9-11 Fall Ordeal at Camp Currier October 7-9 Fall Fellowship at Camp Currier TBD Vigil Weekend at Camp Currier December 3 Lodge Family Banquet Ahoalan-Nachpikin Lodge | Planbook 2016 6 Special Events The following is a list of special events and programs offered on the Lodge, Section, Regional, and National levels of the Order of the Arrow. Lodge Fall Fellowship The Fall Fellowship is an annual event held in October. Various Training Sessions, Lodge Officer Elections, the Quest events, and Chapter Display Competitions are just a few of the activities Arrowmen can participate in on this fun filled weekend. Lodge Leadership Development (LLD) LLD is held during November of each year in order to train the new Lodge Officers and Committee Chairman, in addition to planning the year for the Lodge. Lodge Executive Committee Meetings The Lodge Executive Committee(LEC) meets periodically and handles the business affairs of the Ahoalan-Nachpikin Lodge #558. The committee is composed of the Lodge officers, the past Lodge chief, standing committee chairmen, and the Chapter Chiefs plus various adult advisors (nonvoting members). All Lodge members are invited to attend but are not allowed to vote. Lodge Ordeals Two Ordeals are held at Kia Kima Scout Reservation or Camp Currier each year, in May and in September. All Brothers are encouraged to attend and render service to the Lodge and the Camps. Lodge Call-Outs A Call-Out is the public recognition ceremony of newly elected candidates. They are held at the Spring Camporees and each week at Summer Camp during the Friday night Campfire. Lodge Annual Family Banquet This Banquet is usually held in November for the purpose of fellowship and recognition. Families and guests are encouraged to attend. Various awards are presented including the Arrowman of the Year and Founders Awards. Lodge Order of the Arrow Conference (LOAC) LOAC is an annual event held in February. At this event, Arrowmen gather for food, fun and fellowship. There is a variety of training and games, as well as a Brotherhood ceremony. Ahoalan-Nachpikin Lodge | Planbook 2016 7 Section Section Conclave Ahoalan-Nachpikin Lodge participates in the SR-6 Conclave each year. This is a weekend full of fun and fellowship. A few of the activities included are Section Officer Elections, Quest for the Golden Arrow, Native American Dance and Ceremony Team Competitions, and the battle for the Spirit Award. The “Where To Go Camping” books and lodge websites are also judged. In 2016, our lodge will serve as the Service Lodge for Conclave which will be held at Kia Kima Scout Reservation for the first time since 1989! Region National Leadership Seminar (NLS) Every other year our Lodge is invited to send delegates to the National Leadership Seminar. The NLS is a weekend training seminar that is taught by the best Trainers, Advisers, and Section Officers from all over the Southern Region. The Southern Region Chief along with his assistant, either the National Chief or the National Vice- Chief, coordinates the event. NLS is a great program for experienced leaders and new members wishing to serve as a leader. National National Order of the Arrow Conference (NOAC) NOAC is held every two years at a major college or university. It is a great experience for any Arrowman, including various shows, competitions, training sessions, patch trading, and fellowship. Over 8,000 usually attend this event. Order of the Arrow Trail Crew (OATC) OA Trail Crew is a program offered at Philmont Scout Ranch in Cimarron, New Mexico. This program consists of one week of labor on special trails followed by a week of hiking anywhere on the ranch. OATC participants often have special privileges and opportunities not offered to Scouters on regular treks. Northern Tier The Northern Tier offers a program similar to that of the OATC at a High Adventure Base in Ely, Minnesota. This trek involves canoes as an alternative to hiking. Order of the Arrow Ocean Adventure (OAOA) OAOA is the National OA program at Seabase. This program is a 10-day experience in which you will experience wilderness camping, kayaking, sailing, fishing, snorkeling, team building (including a trip on a war canoe) and, of course, cheerful Ahoalan-Nachpikin Lodge | Planbook 2016 8 service. The program will be conservation based and will seek to help protect the ecosystem of the Florida Keys. Ahoalan-Nachpikin Lodge | Planbook 2016 9 New Member Information As an Ordeal member, you will fall into one of the following three categories: If you have just completed your Ordeal Ceremony CONGRATULATIONS! Ahoalan-Nachpikin Lodge is happy to have you as a Brother. Ordeal membership is only the first step that you are expected to achieve. Ten months from now, you will be eligible to participate in the Brotherhood experience. Will you be ready? There are five goals that you must meet before you are eligible to earn your Brotherhood Membership. The time to prepare for this journey is now! If you have been an Ordeal member for less than 10 months Then take a few minutes to assess where you stand in your commitment to obtaining Brotherhood. Also, check your Lodge Calendar, call your Chapter Chief, or talk to the Vice-Chief of Inductions, to find out when the next Brotherhood opportunity is scheduled. The Ordeal Ceremony contains some very powerful words and lessons that you must learn. These will help you understand what you will need to take the next step to Brotherhood. Review the Order of the Arrow Handbook and obtain a copy of the “Brotherhood” Information Sheet to aid you in your preparations. Your Lodge depends on its members’ support, and you can be an exciting part of its growth! If you have been an Ordeal member for more than 10 months Then contact a Lodge Officer or Adviser to discuss your Obligation and commitment to this awesome organization, the Order of the Arrow. You can continue to contribute to your Lodge and assist with its growth and future. If you feel you are not receiving necessary support from Lodge members, contact your Lodge Officers and/or Advisers for assistance. www.oa-bsa.org www.jumpstart.www.jumpstart.oa-bsoaa.-obrsga .org 1 Ahoalan-Nachpikin Lodge | Planbook 2016 10 The Challenge of Brotherhood Membership You must meet five challenges before entering the Circle of Brotherhood. As an Ordeal member you have completed the first challenge. The next three require steady effort over a period of many months. The final challenge you must meet after you are satisfied that you have lived up to the first four. First: Memorize the signs of the Arrow Membership. Memorize the Obligation of the Order, which you received from Allowat Sakima (printed on the back of your membership card and in the front of this book). Memorize the Order of the Arrow official song (printed in the front of this book), the admonition, the sign of Ordeal Membership, and the Arrow Handclasp. Advance in your understanding of the Ordeal, and gain a thorough understanding of the Ordeal through which you passed. Second: Serve your unit; help them improve their camping program. Retain your registration in Scouting. During a period of at least 10 months, strive to fulfill your Obligation by continuing and expanding your service to your Troop or Crew. Third: Plan for service in your Lodge. Retain your registration in your Order of the Arrow Lodge and keep your dues paid. Be aware that acceptance of Brotherhood Membership involves a pledge of service to the Lodge. Develop a concrete idea of how you plan to fulfill this pledge. Ahoalan-Nachpikin Lodge | Planbook 2016 11 Lodge Officers and Advisers Lodge Executive Committee Lodge Officers Advisers Lodge Chief Caleb McCulley John Beach Lodge Adviser Jeremy Palazolo Staff Adviser Vice Chief, Activities Dylan Dodson Robert Fudge Vice Chief, Administration Griffin Hood Andy Humphreys Vice Chief, Finance Samuel Humphreys Chuck Martin Vice Chief, Inductions Jacob McCulley Rhonda Standridge Lodge Committee Chairmen Banquet and Honors Chris Johnson Melissa Burnett Brotherhood Jackson Garrett John Ferris Ceremonies Ryan Phillips Cameron Garrett Conclave Hunter Ferris Randy Nelson Dance and Drum Carter Dodd Dwight Dodd First Aid and Safety Fred Doerner Michael Welch Historical Corey Bowman Chuck Schadrack Merchandise John Kasper Mobile Camp Daniel Emmert Ordeal Dalton Bailey Joe Clark Vigil Caleb McCulley Andrew Schrack Cook Jay Collins Chapter Chiefs Lippoe Blaknik Corbin Standridge James Phillips Macheu Machque Grant Van Horn Jason Hood Scott Stephens Nashoba Tohbi Michael Waldo Robert Moore Josh Edwards Zac Case Okla Kamassa Ethan Hall Derek Coats Danny Van Pelt Sakima Machque Franklin Bradham Brent Snyder Chris King Ahoalan-Nachpikin Lodge | Planbook 2016 12 Chapters Lippoe Blaknik “Wise Flying Squirrel” The Lippoe Blaknik Chapter is comprised of Arrowmen from Wolf River District of the Chickasaw Council of the Boy Scouts of America. Macheu Machque “Great Bear” The Macheu Machque Chapter is comprised of Arrowmen from Twin Banks and Thunderbird Districts of the Chickasaw Council of the Boy Scouts of America. Nashoba Tohbi “White Wolf in the Choctaw” The Nashoba Tohbi Chapter is comprised of Arrowmen from the Tallaha, Malmaison, and Washington Districts of the Chickasaw Council of the Boy Scouts of America. Okla Kamassa “Strong People” The Okla Kamassa Chapter is comprised of Arrowmen from the Northwest Mississippi District of the Chickasaw Council of the Boy Scouts of America. Sakima Machque “Chief Bear” The Sakima Machque Chapter is comprised of Arrowmen from the Eastern District of the Chickasaw Council of the Boy Scouts of America. Ahoalan-Nachpikin Lodge | Planbook 2016 13 OA Troop Representative What Is the OA Troop/Team Representative? The Troop/Team Representative program was begun in 1999, and is a program of the Order of the Arrow that has been officially adopted by the Boy Scouts of America. The OA Representative is now an official leadership position within the troop or team, and boys can earn time towards their leadership rank requirements, just as with Den Chief, Troop Scribe, or any of the other leadership positions. What Are the Responsibilities of the Troop/Team Representative? There are numerous possibilities for the job description of the OA Representative. The beauty is that it is flexible enough to allow your unit to fine-tune the exact responsibilities. However, the most basic tasks of the Representative will be to coordinate service opportunities within the unit, to coordinate unit involvement with the Order of the Arrow, including Unit Elections, Camp Promotions, and Inductions, and request lodge and chapter resources to help meet unit needs. Who Can Serve as a Troop/Team Representative? Anyone in the unit who is under the age of 18 can serve as the OA Representative for the unit, provided he is a dues-paid member of the Order of the Arrow. He should be appointed by the Senior Patrol Leader or Varsity Team Captain, and will be a member of the Patrol Leaders’ Council and attend lodge and chapter meetings. Will There Be an Adviser for the Troop/Team Representative? As with all positions in the Order, the OA Representative should have an adult as his Adviser. This adult needs to be 21 years of age or older, a dues-paid member of the Order of the Arrow, and be appointed by the Scoutmaster. Does This Position Count for Rank Advancement? Scouts may use the Order of the Arrow Troop/Team Representative position to meet the leadership position requirements for the Star, Life, and Eagle ranks. As BSA publications are revised and updated, they will include this new position. Ahoalan-Nachpikin Lodge | Planbook 2016 14 Lodge History and Past Chiefs and Advisers History The 1994 Fall Fellowship was a joint event between the Koi Hatachie 345 and Chickasah 406 lodges. The Chickasaw and Delta councils were in the process of merging. The fall elections were held during the fellowship at Camp Tallaha, located outside Charleston, MS, to select the new Lodge Executive Committee (LEC). It was agreed to have a balanced representation of leadership from the two merged lodges. After an Arrowman from 406 was elected Lodge Chief, nominations were then limited to members of 345 for 1st Vice Chief. All the other offices were open to Arrowmen from either lodge. Only the position of 2nd Vice Chief ran opposed. The event offered identically designed pocket and back patches featuring the combined totems of the Thunderbird (Chickasah) and White Panther (Koi Hatachie). After the first meeting at Camp Tallaha, the newly elected lodge officers met at the Chickasaw Council office to officially determine the new lodge totem and name. After several attempts, they selected the black bear and the name Ahoalan- Nachpikin, which means “We Who Love the Outdoors.” The lodge leaders determined that the number 558 was available as a lodge number and adopted it as the lodge number to show their connection to the Chickasaw Council whose number was also 558, thus demonstrating their commitment to be an integral part of the council program. The new lodge was officially chartered on January 1, 1995. It was a member of Section SR-9 from 1995- 1997. It was then moved to Section SR-6N where it remained from 1997-2008. With a section restructuring in 2008, the lodge came to be in its current section, Section SR-6. Initially, each district in the lodge was represented by a chapter. In August of 2000, restructuring occurred to form four chapters, each comprised of two or three districts. The chapters that made up the new lodge structure were: Macheu Machque (Great Bear), Lippoe Blaknik (Wise Flying Squirrel), Nashoba Tobhi (White Wolf in the Choctaw), Sakima Machque (Chief Bear). In 2003, with the formation of new districts, a new chapter, Okla Kamassa (Strong People) was added to the lodge structure. All of these remain currently. Ahoalan-Nachpikin Lodge | Planbook 2016 15 Past Lodge Chiefs and Lodge Advisers Lodge Chief Lodge Adviser Staff Adviser 1995 Brad Stephens Jason Hood Scott Stephens 1996 Brian Leith Jason Hood Harold Keller 1997 Brian Leith John Woolley Martin Hoffert Trey Moore 1998 Chuck Barber Martin Hoffert Trey Moore 1999 Ryan Cooper Martin Hoffert Trey Moore 2000 Peter DiSessa Robert Friedman Ken Kimble 2001 Jonathan Friedman Robert Friedman Ken Kimble 2002 Shelby Lux Scott Stephens Ken Kimble 2003 Jimmy Pearson Scott Stephens Peter Abel 2004 Ryan Pudwell David Miller Drew Armstrong 2005 Zac Case David Miller Drew Armstrong 2006 Spencer Nesvick David Miller Drew Armstrong 2007 Patrick Howie Gene Cofer Drew Armstrong 2008 Landon Fisher Gene Cofer Drew Armstrong 2009 Jesse Henderson Scott Stephens Jeremy Palazolo 2010 Johnny Tracy Scott Stephens Jeremy Palazolo 2011 Mike Haskins Scott Stephens Jeremy Palazolo 2012 Andrew Schrack Chuck Martin Jeremy Palazolo 2013 Andrew Schrack Chuck Martin Jeremy Palazolo 2014 Adam Carr Chuck Martin Jeremy Palazolo 2015 Hunter Ferris John Beach Jeremy Palazolo Ahoalan-Nachpikin Lodge | Planbook 2016 16 Forms and Applications Lodge Officer Application Ahoalan-Nachpikin Lodge | Planbook 2016 17 Ahoalan-Nachpikin Lodge | Planbook 2016 18 Award Nomination Form Ahoalan-Nachpikin Lodge | Planbook 2016 19 Ahoalan-Nachpikin Lodge | Planbook 2016 20 Vigil Nomination Form Ahoalan-Nachpikin Lodge | Planbook 2016 21 Lodge Rules Ahoalan-Nachpikin Lodge Rules Preamble: We, the Scouts and Scouters of Ahoalan-Nachpikin Lodge, W.W.W., Boy Scouts of America, recognizing the need to develop and maintain camping traditions by enriching camping experiences, and to crystallize the Scout habit of helpfulness into a life of leadership in cheerful service to others, do hereby ordain and establish these rules for our lodge. ARTICLE I NAME AND AFFILIATION Section 1- The name of this lodge of the Order of the Arrow shall be Ahoalan-Nachpikin Lodge #558, W.W.W. Section 2- This lodge shall be affiliated with the Chickasaw Council #558, Boy Scouts of America, and shall be under the supervision of the council camping committee and the administrative authority of the Scout Executive. ARTICLE II ELECTION TO MEMBERSHIP Section 1- The requirements for membership in the lodge are as stated in the current printing of the Order of the Arrow Handbook, published by the National Order of the Arrow Committee of the Boy Scouts of America Section 2- The procedure for the Ordeal shall be as stated in the latest editions of the Order of the Arrow Handbook and the Ordeal Ceremony Pamphlet. Section 3- Every effort shall be made to have unit elections conducted by Order of the Arrow members not affiliated with that unit and at least one member of the election team must be under twenty-one (21) years of age and trained. At least one member of the team must have completed a lodge-approved Unit Election Training Seminar. All unit elections for membership must be cleared through the Lodge Unit Elections Committee and are to be scheduled between January 1st and July 20th. Call-out ceremonies shall be conducted by the Lodge Chief or his representative, and due record made of the candidates called. The candidates will be informed of their opportunities to take the ordeal. Section 4- The Executive Committee of the lodge may select District, or Council Scouters for nomination to be presented to the Council’s Camping Committee for review to be inducted into the Order of the Arrow. Section 5- There shall be an induction fee for each new Ordeal member based on the cost of the following items: • Membership Card • Order of the Arrow Sash • Order of the Arrow Handbook • Ahoalan-Nachpikin Lodge Pocket Flap • Ahoalan-Nachpikin Lodge 2014 Plan Book • Yearly dues • Current copy of Lodge rules • Subsistence during the Ordeal Ahoalan-Nachpikin Lodge | Planbook 2016 22 • Other material deemed necessary by the Ordeal Committee ARTICLE III REQUIREMENTS FOR BROTHERHOOD MEMBERSHIP Section 1- The requirements for Brotherhood membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2- The procedure for the Brotherhood induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Brotherhood Ceremony Pamphlet. ARTICLE IV REQUIREMENTS FOR VIGIL HONOR MEMBERSHIP Section 1- The requirements for Vigil Honor membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2-The procedure for the Vigil Honor induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Vigil Ceremony Pamphlet. ARTICLE V LODGE STRUCTURE AND LEADERSHIP Section 1- The Ahoalan-Nachpikin Lodge shall consist of 5 Chapters: Lippoe Blaknik Chapter, serving the Loosahatchie and Nashoba Districts; Macheu Machque Chapter, serving the Thunderbird, Southeast, Twin Banks and Central Districts; Nashoba Tohbi Chapter, serving the Malmaison, Tallaha, and Washington Districts; Okla Kamassa Chapter serving the Northwest Mississippi District; Sakima Machque Chapter, serving the Eastern District. Section 2- The officers of this lodge shall be: • Lodge Chief • Lodge Vice-Chief of Activities • Lodge Vice-Chief of Administration • Lodge Vice-Chief of Finance • Lodge Vice-Chief of Inductions All officers must be under 21 years of age during their entire term of office. The Lodge Chief appoints the order of succession among the Lodge Vice Chiefs with approval from the Lodge Adviser. Section 3- The officers of each chapter of the lodge shall be Chapter Chief and Vice Chiefs as determined by the chapter. The officers must be under the age of twenty-one (21) for their entire term. It is recommended that the chapters use the following structure: • Chapter Chief • Chapter Vice-Chief of Elections and Camping Promotions • Chapter Vice-Chief of Administration All officers must be under 21 years of age during their entire term of office. A Chapter may have a VCAD per District to improve communication if physical distance is a factor. Section 4- A vacancy in the office of Lodge Chief shall be filled by a Lodge Vice Chief, succeeding in an order determined by the Chief-elect and approved at that time of election by the lodge membership. This selection will be announced publicly at the conclusion of the election. Vacancies in other lodge offices shall be filled by appointment by the Chief, after consultation with the appropriate advisers. This appointment must be approved by a majority vote of the Executive Committee. Vacancies in chapter offices shall be filled in the same manner, substituting the word chapter for lodge. Ahoalan-Nachpikin Lodge | Planbook 2016 23 Section 5- The Lodge Chief and Chapter Chiefs will establish standing committees and appoint chairmen, after consulting with their adviser(s). The Lodge or Chapter Adviser will appoint the committee Advisers. The Lodge Chief and Chapter Chiefs may also appoint ad hoc committees throughout the year, as deemed necessary for the successful functioning of the lodge and its members of the Executive Committee. All committee chairmen shall be under the age of twenty-one (21) for their entire term of office. All advisers must be at least twenty-one (21) during their entire term of office. Section 6- Committees will be as follows: Banquet & Honors Committee- This committee will serve to carry out the Lodge banquet. They will secure a location well in advance and assist with the promotions of the event. They select the award recipients including Arrowmen of the Year, Founders Award, and any other award. This chairman reports to the VCF. Brotherhood Committee- This committee will have the responsibility of promoting brotherhood conversion in our Lodge. This chairman reports to the VCAD. Conclave Chief- This position will be put in place each year before conclave. Their primary responsibility will be the organization of the Conclave. This person should be a strong member of the OA and be able to handle this tremendous responsibility. This person will report to the VCA. Conclave Delegation Committee- Responsible for the promotions of the upcoming conclave. It will also be this chairman’s responsibility to develop any memorabilia (patches and t-shirts) or a theme for this event. This chairman reports to the VCUEP. Ceremonies Committee- Conducts ceremonies at all events. Reports to the VCI. First Aid and Safety Committee- Maintains Health records of Events and provides medical assistance at each event. This chairman reports to the VCAD. LodgeMaster Committee- This committee is in charge of organizing and using the LodgeMaster program to keep track of Lodge records. This committee reports to VCAD. Merchandise Committee- The merchandise committee oversees the purchasing of lodge memorabilia. This committee reports to the VCF. Mobile Camp Committee- This committee is in charge of the Mobile Camp program of providing Scout skill instructors to Troops. This Committee reports to VCA. Ordeal Committee- This Committee will have the responsibility planning and running the Lodge Ordeal Weekends. This chairman reports to the VCA. Vigil Honor Committee- Conducts a Vigil Nomination Committee. This committee meets during the late spring and will conduct the callout ceremony at a fall event. This chairman reports to the Lodge Chief. Section 7-The Executive Committee of this Lodge shall be composed of all elected Lodge Officers, the immediate past Lodge Chief, the Chapter Chiefs, all Lodge Committee chairmen, the Lodge Lay Adviser, the Council Scout Executive and the Staff Adviser. Section 8- Lodge officers shall be elected at the annual Fall Fellowship. The term of the officers shall be from Banquet to Banquet. Officers may succeed themselves. Section 9- The Lodge shall hold a training conference annually for the purpose of training the newly elected officers and operating committee chairmen. This training will be conducted by the out-going officers of the Lodge. (The banquet is the last calendar event of the year.) Section 10-An elected officer may be removed from office by a two-thirds (2/3) vote of the Executive Committee for failure to perform his duties in a satisfactory manner. The vacancy shall be filled as stated in Article V under the order of succession. Section 11- If the office of Lodge Chief is vacated during the term of office then Article V applies. Ahoalan-Nachpikin Lodge | Planbook 2016 24 Section 12- All officers must reside within the boundaries of the Chickasaw Council during the entire term of office. ARTICLE VI MEETINGS Section 1- The Lodge shall hold at least one (1) business meeting during their calendar year. Other business meetings may be held with notification to the general membership with at least 10 days notice. Section 2- The Lodge Executive Committee shall meet at least six (6) times during the calendar year. The Council Scout Executive or Lodge Chief, in consultation with the Lodge and Staff Advisers, may call special meetings of the Lodge Executive Committee. The same procedure may be used by the chapters, substituting the word chapter for Lodge. Section 3- Members of the Order of the Arrow twenty-one (21) years of age or older, holding the position of Adviser shall have no vote in the decisions of the Lodge or chapter and may make no formal motions. However, they may contribute by invitation of the Lodge Chief when the floor is open for discussion. Section 4 - The rules contained in Robert’s Rules of Order shall govern the proceedings of the Lodge where applicable and not inconsistent with the rules of the Lodge. Section 5- Chapters shall hold at least four (4) meetings during the calendar year. Section 6 -The minutes and other pertinent data from these Executive Committee meetings will be emailed to all members of the committee by the Lodge Vice Chief of Administration or by the Chapter officer counterpart within twenty-one (21) days following the meeting. ARTICLE VII DUES Section 1- The Council, in consultation with the Lodge Chief of Finance and his Adviser, shall handle all Order of the Arrow funds. All funds must go through the normal accounting procedures used by the Chickasaw Council, and all money requests must go through a system, approved by the Council, in order for funds to be dispersed. No chapter may handle its own funds. Section 2- Dues shall be collected annually in an amount set by the Executive Committee. Those lodge members serving in the Armed Forces of the United States are to remain active members, without payment of dues, throughout their term of service. Nonpayment of dues by July 15th or the First Ordeal Weekend of the next year shall disqualify active membership. Section 3- Inactive members may be reinstated upon payment of the present year’s dues plus one (1) year’s back dues. Section 4- Any Scout or Scouter, having been inducted into the Order of the Arrow of another lodge, may become a member of Ahoalan-Nachpikin Lodge #558 upon presentation of proper credentials and payment of the current year’s dues. Section 5- The Lodge financial year shall run from January 1 to December 31, in accordance with the Council financial year. At the first Executive committee meeting, a budget of estimated income and expenditures for the coming year will be adopted with the approval of the Council Scout Executive. Ahoalan-Nachpikin Lodge | Planbook 2016 25 ARTICLE VIII AMENDMENTS Section 1- The rules may be amended at any regular or special lodge meeting. The proposed changes must have been submitted in writing to the Executive Committee, at least thirty (30) days prior to the lodge meeting. Due notice will have been made to all Lodge members at least ten (10) days prior to the aforementioned Lodge meeting. A two-thirds (2/3) vote of members present shall be required for approval. Any revision in the rules will be made known to the Lodge membership. These rules shall be in accordance with the Order of the Arrow charter and the current edition of the Order of the Arrow Handbook and the Field Operations Guide. In the event that any substantial conflict is discovered, appropriate changes to these Bylaws will be made by the Executive Committee. It is recognized that the Council Scout Executive has ultimate responsibility for the supervision of the lodge program, and as such, may deem special procedures be followed if unusual circumstances warrant this action. Note: The current rules were last ratified on October 13, 2012 by the lodge membership. They supersede all previous Ahoalan-Nachpikin Lodge #558 Rules. Ahoalan-Nachpikin Lodge | Planbook 2016 26 Have you considered becoming a member of the Kia Kima staff? As members of Scouting National Honor Society it is especially important that Order of the Arrow members seek to serve on summer camp staff. Camp staff is an experience that is truly unforgettable. It is the ultimate job, more rewarding than any other. Camp work is demanding, but the opportunities, rewards and experiences available to you on camp staff are endless. Camp staff is the best way to spend your summer. As a camp staff member, you will have room and board, weekly salary, and come away with a positive Scouting experience. You will also receive unique teaching and learning opportunities, daily memories and friendships to last a lifetime, and countless stories to tell. Employment Qualifications • Age 16 before employment begins (Camp Staff Development may be 15) • First Class Scout rank before Staff Week begins in June • Recommendation from Scoutmaster or Troop Committee Chairman • Demonstrated willingness to live by the Scout Oath and Scout Law • Demonstrated leadership skills and a sincere interest in helping young Scouts • Knowledge, skills, and abilities needed for the employment positions available on the camp staff • If under 18, approval of your parent or guardian Camp Staff Development The Camp Staff Development Program is designed for those exceptional young Scouts who display true leadership and maturity within their own troop. Its purpose is to give training to potential future staff members. You must be at least 15 years old and have the approval of both your unit leader and your parent/guardian. Apply today at www.kiakima.com Ahoalan-Nachpikin Lodge | Planbook 2016 27 Notes Ahoalan-Nachpikin Lodge | Planbook 2016 28 MISSION The mission of the Order of the Arrow is to fulfill its purpose as an integral part of the Boy Scouts of America through positive youth leadership under the guidance of selected capable adults. PURPOSE As Scouting’s National Honor Society, our purpose is to: • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition. • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. ORDER OF THE ARROW BOY SCOUTS OF AMERICA® Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2016 Title A name given to the resource 2016 Ahoalan-Nachpikin Lodge Planbook Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Lodge Planbook Order of the Arrow