https://www.kiakimamuseum.org/files/original/be9ff295baff9a52cf38b0e6f3243436.PDF 6451a482c6d9d39e5c20740bc179979d PDF Text Text �Dear Leaders, Resident Camp for 2009 will be held on May 30th - June 2nd and June 3rd – June 6th. In 2008 we saw a 40% growth in leaders Cub Scout camp and we expect similar growth in 2009. In 2009 we will continue with two separate resident camp sessions for your convenience. You may choose which three day session you would like to attend. This leader’s guide was assembled and organized to help you plan a successful summer camping experience for every boy in your pack. As you can see, there is truly something for everyone, each boy is welcome at Kia Kima, and in face, these boys are why we are here, standing ready to help guile you in your summer camping efforts. We hope each boy in your unit gets every opportunity to attend this year’s camp. I encourage you to get fully involved in this year’s theme: “Kia Kima and the Crystal Crusade”. Many packs will come to camp equipped with props, costumes, table decorations and many more spirit items that reflect this theme. This will only add to the rich experience that will be provided. On behalf of the Chickasaw Council and the entire Kia Kima staff, we look forward to seeing you at camp this summer! In Scouting, Drew Armstrong Director of Support Services �Table of contents Camp Fees & Reservations page 2 Safety & Registration Procedures page 3 Registration Medical forms In case of an emergency Fire safety General Information Correspondence Transportation & parking Check in Trading post Visitors Program Information Daily Schedule Wolf, Bear & Webelos Resident Camp Daily Schedule All the stuff to do while at camp Webelos program activities What To Bring To Camp What to bring Unit equipment Personal equipment Tips What not to bring 3 4 4 5 page 7 8 8 9 12 13 page 16 14 14 15 16 17 page 18 18 18 18 19 19 Twilight and Free Time Activities page 20 Check Out page 21 Coming & going CheckOut CheckOut process at a glance Maps 21 22 22 pages 23 & 24 �2 ! Camp Fees & Registration Campsite requests can be made by filling out the camp application and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. Camp fees The resident camp fee is $120.00. The camp fee includes a camp patch and t-shirt for each Scout. Please note that we Resident Camp Fee Schedule Cub Scouts $120.00 Webelos $120.00 Leaders $ 75.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Packs are required to make a deposit of $25.00 per Scout before March 15th. An additional $50.00 is due before May 15th, and the remaining $45.00 should be paid after arriving at resident camp. can not offer refunds for Scouts who leave camp early. A portion of the fee is due with each step of registration. The first payment is due with the Pack Count Form which allows us to plan for the size of each pack. Packs are required to make a payment of $25.00 per Scout by March 15th. It is possible to add Scouts after this with permission from the Resident Camp Director. This $25.00 payment is nonrefundable, but will be used as payment toward the camp fee. The next payment is due with the second step. An additional $50.00 deposit per Scout is due with Financial Preregistration Form and is due by May 15th. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders’ fees are due by check-in. Please allow plenty of time for mailing or bring them with you in person. The Financial Summary Form will assist you in figuring the amount due. Detailed instructions of the registration process are included in the Registration Packet. The registration packet is seperate from this booklet. �3 Safety & Registration Procedures ! Packs should plan to arrive at Kia Kima for resident camp between 1:00 PM and 3:00 PM on the opening day depending upon your session. Registration Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed. Additional help, along with last minute updates and tips can be found on our website at www.kiakima.com. to the differences between the activity badges offered. 3. Cub Scouts will be assigned walking groups (generally no more than 15 per group) and will participate in a pre-structured program. Operation Hours – After May 25th, the camp will be in operation and staff will be available in the office to answer any of your questions. Please use the number in the table on page below. Confirmation & Changes Resident Camp address When we receive your program registration materials from step 3, we will send you an email that will include a username and password for our online registration system. This system will be used to register your pack’s first and second year Webelos for camp activities. The following steps should be followed: Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 Phone: 870-257-4935 Fax: 870-257-4714 E-mail: director@kiakima.com 1. Webelos will be registered individually but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webelos will be permitted to attend a class without an accompanying adult. 2. Webelos may register for any of theWebelos activities. Leaders should pay special attention Service Center address Chickasaw Council 171 S. Hollywood Memphis, TN 38112 901-327-4193 Fax: 901-327-2010 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �4 Medical Forms All Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. Scouts and leaders must have an annual examination. The examination must be by a physician licensed to practice medicine. Youth participants and adults under the age of 40 should use the Personal Health and Medical Record—Class 3 (no. 34412). These forms are available in your Registration Packet—please make copies for your pack or pick them up at the Dunavant Scout Center. Please use the most current version of each form. Older versions of the medical forms cannot be accepted. Each Scout and leader will have a health recheck after his arrival as part of the check-in procedure. The pack’s medical forms will be kept on file for the week with the camp’s Health Officer. They will be returned to the Cubmaster at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination Please make arrangements for physical examinations before summer camp. Any Scout or leader who does not have a completed health form—including the examination-will be restricted from all camp activities until an examination has been given. There are no provisions for an examination to be given at camp. Also, make sure that each health form has been signed by all parties in the appropriate places. Please keep a copy of each Scout’s physical for your records. Safety While we want every Scout to have a fun and exciting stay at resident camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and safe experience. In case of accident or emergency health history (Class 1 medical form) is still required. Even if a leader is arriving late in the week all efforts should be made to have that person’s health history with the pack during check-in, so that the health officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to resident camp, and they were not able to give the health forms to the leader before camp, then they will need to give these forms to the Health Officer upon arrival in camp. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Kia Kima has a Health Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. In addition, Kia Kima has a working arrangement with physicians in Hardy for the treatment of more serious cases. If this kind of treatment is required, the Scout’s parents will be notified by telephone, and their wishes concerning treatment will be respected. If such a trip is required, we ask that one of the Scout’s leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. At the health recheck, the camp reserves the right to refuse admittance to any Scout or leader who, in the opinion of the Camp �5 Director and Health Officer, has any Dangerous Wildlife physical or medical problem that could present a hazard to himself or Kia Kima is a Wilderness Setting. While others. If a Scout or leader has any visiting the out-of-doors, it is common to encounspecial medication, it may be kept in ter various forms of wildlife. Dangerous wildlife at the Health Lodge. Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. We Fire Safety will list a few tips to keep you comfortable at camp. Kia Kima has a fire and emergency alarm system. This system will be explained at the leaders’ meeting on the first evening you are in camp, and a test of the system will be conducted early in the week. Some fire fighting equipment (rakes, shovels, fire buckets) is available in each campsite, or from the Quartermaster. If there is an emergency, this equipment will be used by members of the camp staff. This equipment is not to be used by Scouts; Scouts do not fight fires under any circumstances. Under no circumstances shall flames of any kind be used in any tent. If a Scout or leader plans Camp rules & hints to utilize a personal tent for lodging, they should have the tent labeled • No riding in the back of trucks. All Scouts riding in a vehicle should have a seat belt and “NO Flames in Tents.” This can be be fastened in. stenciled on the tent or on a place card in front of the tent. Flashlights • Throwing things at camp, like rocks and sticks, is not permitted, especially around the lake area or battery-powered lanterns-which and along the creek banks in camp. do not pose the threat of fire or asphyxiation-are the only acceptable • Running in camp should be limited to the open fields and play areas. Kia Kima does not have light for use in tents. many flat or level areas on which to run. Roadways and paths are not designed for running. • No open-toed shoes like flip flops or sandals Liquid & LP Fuels except in the shower facility. Liquid-fueled equipment (kerosene, gasoline, white gas, etc.) • Bare feet are limited to three places: behind the fenced-in area at the waterfront, in the is to be used only by adults. Lanterns shower, and in the bed. At all other times, you or stoves may be used at campsites, should have your shoes on. under adult supervision. Empty • The buddy system means two or more Scouts propane cylinders should be taken go everywhere in camp together. Cubs and home with the pack and not placed Webelos should be aware of where their buddy in fireplaces or trashcans, as they is at all times. may explode when heated. 2009 ! If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled “NO Flames in Tents.” This can be stenciled on the tent or on a place card in front of the tent. ! Nof riding in the back of trucks. For insurance reasons, Scouts are not permitted to ride in the beds of pickup trucks. Cub Scout/Webelos Resident Camp Leader’s Guide �6 • • • • • • • Scouts should not be sent to the campsite alone, or on any trip out of a leader’s view without a buddy or a leader. Camp is a big place and Scouts often get turned around while walking a common trail, even if they have traveled that way many times before. Any campfire started in the campsite should be completely extinguished before leaving the site for any reason. Unattended fires in camp can be very dangerous. Try to keep knife use to a minimum. Open knives in crowded areas and walking with an open knife pose great dangers. Individuals who have knives should be considerate of others and use those knives safely. Please do not cut live trees, no matter how big or small they are. Walking sticks are sold in the camp Trading Post, or may be made from limbs or trees that are already dead and down. Please do not disfigure the trees, bushes, or shrubs. If you dig holes for any reason, please fill them up when you are finished. Leaving open holes in activity fields and campsite areas poses a tripping hazard. Please do not hang wet clothes inside your tent. Also, do not attach clotheslines to the tent, as these put stress on the tent and can cause it to fall down. Clotheslines in campsites should be hung with colored or white cord and as high off the ground as possible to avoid Scouts or leaders walking into them. Please remove any clotheslines that you hang up before leaving camp. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �7 ! Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. General Information Leaders in camp All units are required to have at least two adult leaders in camp at all times. Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. This policy is required by the Chickasaw Council. All leaders must be registered members of the BSA, and must meet the qualifications for the leadership position in which they serve. The unit leader must be at least 21 years of age. Any additional leaders must be at least 18 years of age. Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp must meet all of the above requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your pack’s stay at camp. Rotation of leaders can give way to situations that are not conducive to the positive influences of a stay at resident camp. The unit leader and one assistant may attend camp at no charge. Additional “leader-space” is $75.00 for the week. Each leader-space provides meals, tentage, and an official resident camp patch. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying different parts of the week. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one leader-space and pay only $75.00. They will, however, only receive one patch for the one leader-space. Additional patches are available for the purchase from the Trading Post. The general rule is that the unit needs to pay for the maximum number of leaders staying in camp at any one time. If, however, additional leaders will be in camp for only one or two days and do not wish to pay for the entire week, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of leaders to Scouts may be contacted by our Administrative staff to ensure enough tent space for everyone. 2009 ! The unit leader and one assistant may attend camp at no charge. units bringing a minimum of 5 Scouts will receive credit for two free leaders. Cub Scout/Webelos Resident Camp Leader’s Guide �8 Correspondence All resident camp correspondence and registration material should be sent to the Council Office until the middle of May. All correspondence should then be sent directly to camp. The addesses for both locations are listed on page 3. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than two weeks prior to your arrival at camp. Fax and email service is available 24 hours a day for your convenience. Registration Procedures Step 1 Submit the Resident Camp application along with a $50 deposit to secure your campsite at Kia Kima. Please keep in mind that some sites may already be taken. Step 2 By March 15, secure a deposit of $25 per Cub Scout planning to attend summer camp. Payments can be made online (payments cannot come from individual families. Please pay as a group) or at the Scout office. Fill out the corresponding paperwork either online or in the registration packet. Step 3 By May 15th, submit your second individual deposit of $50 per Scout to the Scout office. This can also be paid online. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to take. Cub Scouts will be registered as either Bears or Wolves. Submit your t-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-shirt. Packs that do not submit T-shirt sizes may purchase them in the trading post. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Transportation & parking Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer—whether it is covered or uncovered—is against the policy of the Boy Scouts of America, as well as poor judgment. In addition, units visiting Kia Kima from other councils are responsible for attaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is the area between the main gate and the Administration Building. Vehicles are not to be parked in the campsite during the week. Packs are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. In addition, there are some localized parking areas provided for unit vehicles that may be more convenient for some campsites. These areas are marked on the camp map at the end of this guide. To keep traffic in camp to a minimum, only camp vehicles will be allowed. Pack vehicles will be permitted into camp during check-in and check-out for the purposes of loading and unloading of personal and pack equipment. While driving in camp, please observe the camp speed limit of 7 miles per hour. No vehicles will be allowed to operate in camp or be parked in the campsite after check-in without permission of the Resident Camp Director. �9 Arriving Packs should plan to arrive at Kia Kima between 1:00 p.m. and 3:00 p.m. on your opening session day depending upon your session. No one will be available to handle early arrivals. Check-in The first thing the Cubmaster should do is report to the Administration Building with an assistant, where they will meet the camp administrative staff. At that time, the Cubmaster should have a final count of Scouts and leaders, Scout schedules, and any unpaid fees as determined on the Financial Summary form. The assistant should have the pack’s medical forms and written explanation for any boy who needs special medical treatment. A pack guide will be assigned to assist the unit through the check-in process. The guide and the assistant leader will take the unit to the Training Center for the health recheck. The assistant leader should bring the medical forms and, if swim checks were completed prior to camp, the Swim Check form. Everyone, youth and adult, must have a current health form. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health recheck will be going on at the same time the unit leader is registering in the Administration Building, so all members are encouraged to arrive at camp at the same time. The Cubmaster should account for any Scout or adult who will arrive late. Camp tour The pack guide will take the unit to the campsite. All personal and unit equipment will be unloaded, and vehicles returned to the parking area. The pack guide and the unit leader will take an inventory of all equipment in the campsite. If any equipment is damaged or missing (holes in tents, missing fire buckets, etc.) the pack guide will note it and report it. The pack guide will also report the number of tents in the site to ensure that each person has a place to sleep. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to camp will need to change into swim trunks for the camp tour. Remember that a shirt, and shoes with covered heel and toe, must be worn while in camp. The pack guide will take the pack on a tour of camp, pointing out camp landmarks and the various program areas. There are a couple of required stops, such as the Aquatics area, and the Dining Hall. Even if the pack has completed swim checks prior to camp, they still must visit the Aquatics area for safety procedures. It is also a good idea to stop by the Quartermaster to pick up a fireguard chart and other equipment you may need in your campsite. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout uniform is required for all evening meals and campfires. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �10 Tentage Leaders’ meetings A meeting of key leaders will be held on the opening day after vespers at the Chapel. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Also, an opportunity will be provided to answer questions. In addition, leaders’ meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. The daily newsletter will be distributed at this meeting. Quartermaster In addition to what is in the campsite, the camp provides equipment through the camp Quartermaster. The Quartermaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools and American flags are available for checkout. These items must be returned-clean and in good condition-before the pack checks out. Packs are welcome to bring their own items (as listed above) from home. Generally speaking, all packs will be housed in standard twoperson wall tents. These tents have wooden floors with steel beds and vinyl covered mattresses. If your pack wants to bring its own tentage to camp, this is permitted. Two-deep leadership rules still apply and adults cannot stay in tents with Scouts. The only possible exception is when a parent stays in the tent with their son. If your pack chooses to bring a portion of its own tents, please be sure that you communicate this to the resident Camp Director, as space for these tents can become a consideration. If a Scout or leader plans to utilize their own tents for lodging, they should have the tent labeled “NO Flames In Tents.” This can be stenciled on the tent or on a place card in front of the tent. Uniform The official Cub Scout summer field uniform is recommended for wear by both youth and adults while in camp. This uniform-commonly referred to as Class A uniform-is to be worn to supper each evening and to campwide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting t-shirt and may be worn at all other times during camp. Since the uniform is worn so much, here are a few tips to help it stay fresh longer: • Don’t wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �11 • (if worn) in the same place each time so they won’t get lost. It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all week. Dining Hall With everyone visiting three times a day, the dining hall is the most popular place in camp. Before each meal, packs line up in formation on the parade ground outside of the dining hall. The Officer of the Day, from the staff, will take roll call of the packs, lead grace, and at the morning and evening meals, lead the flag ceremony. Scouts and leaders should wear their complete Scout uniform to supper to retire the colors. After the meal, the Officer of the Day usually has some important announcements for the camp. We ask that all Scouts remain in the dining hall until dismissed by the staff. The waiter system is used in the dining hall for setting the tables and cleaning up after meals. It is important to stop at the dining hall during the camp tour for a demonstration of how the waiter system works. Some people have special dietary needs. We will work the best we can in accommodating these needs with the food that we have available. Dietary supplements should be brought from home for specific dietary requirements. Commissioner Staff After your pack guide finishes helping you check in, you probably won’t see him in your campsite again until you check out. That is okay because we have a staff member with the fulltime job of taking care of your needs during the week. That staff member is your Commissioner. The Commissioner staff will stop by the campsites each day to visit and will make sure you have all the supplies and equipment that you need. If there is something broken or missing in your site, they will work to see that it is fixed or replaced. You can also meet with your Commissioner at the morning leaders’ meeting. In addition, Commissioners are knowledgeable about the program and can answer questions or help you plan pack activities. A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents contain ing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �12 Showers and Facilities Telephone Hot showers are available at the central & east showerhouse. The central showers accomodate adult males, females and youth. In order to adhere to youth protection policies, adults are not allowed to take showers with youth under any circumstances. Dedicated showers for female Scouters are located at the central & east shower facility. Some campsites have built-in cold showers. A telephone is located outside the Administration Building. It is the only telephone available for Scout use. We discourage the continued use of the telephone by Scouts. Not only does it take him away from the camp program, it runs up his parents’ phone bill. Should someone at camp need to be contacted, the telephone number is 870-257-4935. This Trading Post telephone is located in the camp The Trading Post-located in the middle of office and is manned from 9:00 a.m. camp-stocks a variety of items, such as camp until 5:00 p.m., with the exception of memorabilia (patches, mugs, t-shirts, etc.), program lunch. There may be a staff member supplies and concession items. The Trading Post is in the office in the evening or at other open during the day and evening, except at meals times as well. Please note, however, and during campwide activities. It is a popular place that this is the camp’s business phone for Scouts and leaders to get a snack and relax. and parents will not be able to talk Visa and MasterCard are accepted; however, ATM to their children. The staff member and debit cards are not. will take a message and deliver it at the next meal. Emergency messages, of course, will be delivered as soon as possible. Lost & found A central lost and found area is located at the Trading Post. If you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, the Aquatics area has a small lost and found area. At the end of resident camp, all lost and found items will be boxed and stored. After camp closes for the summer, lost and found items will be kept until November 1. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Postal mail Scouts may receive mail at camp. Please send mail addressed as follows: Scout’s Name and Pack Number Address of camp Please be sure to include the Scout’s pack number on all mail; this will make it much easier to route the mail to the proper recipient. Also include a return address on all mail in case a letter arrives at camp after the Scout has left. Mail service is dependable, but it is recommended that mail not be sent to camp later than the day the pack checks into camp. For such a short session as resident camp, it is recommended �13 that parents mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. Any letters or packages that contain currency or valuables should be insured. Electronic mail Scouts may also receive email while at camp. All email will be printed and delivered to the pack mailboxes with regular mail and messages. Email should be addressed as below with the “#” a list of what to bring to camp and helpful hints; after symbol replaced with the actual pack camp, they can see the pictures of their week at camp. number. The Scout’s name should be in the subject line. Our pack email Visitors address is packs@kiakima.com. To: Pack# Subject: Scout’s Name Please do not send forwarded messages, attachments, Internet sites, or multimedia or excessively large email messages. These messages are filtered and will not be delivered. Email is a service provided for parents and friends to send messages to people during their stay at camp. This service is not intended for business use nor is it guaranteed delivery or privacy. The official Internet site for resident camp and for Kia Kima Scout Reservation provides the latest updates about preparing for camp. This is an excellent resource for parents, leaders and Scouts. www.kiakima.com Leaders will find information about summer camp, registration and last-minute updates. It is also a convenient way to submit last-minute schedule changes before coming to camp. Parents will be able to find out how to send mail or email to their son during the week. Scouts can find Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Arriving after activities have started may cause visitors to wander around camp for hours before connecting with their party. Scouts will be involved in sessions until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately 9:30 p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night’s sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the camp-wide speed limit is 7 mph. If desired, visitors may eat in the dining hall. Visitors may purchase tickets for their meal from the Administration Building as they enter camp. The meal price is reasonable and the meals are served on a regular schedule. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. In addition, they should notify their Scout’s Cubmaster, who will make arrangements with the dining hall manager. Visitors at any time should check in at the Administration Building. There are no facilities at Kia Kima to allow visitors to stay overnight. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �14 Program Information Daily Schedule Vespers & chaplain Each day follows the same schedule shown on page 15. The schedule for Saturday’s and Wednesday’s may vary for check-in and check-out. On opening and closing day the evening activity is a campwide campfire in the campfire arena starting at 8:30 p.m. Everyone in camp is expected to attend and wear his or her Scout uniform. There are a variety of activities available to choose from on the remaining evenings. Vespers is a short fellowship service held on the first evening of camp. Vespers is held in the Chapel, located above the campfire arena. Everyone is encouraged to attend. Members of the Commissioner staff will conduct Vespers services, with assistance from visiting clergy. In addition, they can provide assistance with homesick Scouts. Scouts and units may volunteer to assist with Vespers during the week. Scouts who are working on a religious award are especially encouraged to do so. Wolf, Bear & Webelos Please realize that the age and rank of each Scout in your pack needs to be carefully examined before registering for programs. Take a close look at the Program Pre-registration form and be sure to register your Scouts for the correct program for resident camp. In other words, think now as if you are in June, 2009 already. Your current Tiger Cubs will now become Wolves. Wolves become Bears and so forth. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �15 Resident camp daily schedule Campfires Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday night will feature grand opening campfires for each session. It will kick off the week with an exciting beginning. Songs, cheers, stunts, and the chance to meet the whole staff will be just a few of the treats in store. On Monday and Friday night, we will have our closing campfires. Awards and many neat activities are also planned for these campfires. Visitors are encouraged to attend these campfires. All campfires start at 8:30 p.m., and should conclude around 9:15 p.m. Any visitors in camp should plan to depart after the campfire show has ended. Packs that wish to do a skit for this special closing campfire are encouraged to do so. The number of skits will be limited, due to the campfire length, therefore, check with the Program Director when you arrive at camp. Skits or stunts that throw water or that do not follow the good spirit of Scouting will not be used. Packs should practice their skits during their week of camp, so plan early. 6:55 7:00 7:15 7:30 7:45 8:00-8:45 8:45-10:00 10:15-11:30 11:35 11:45 12:00 12:30-1:00 1:00-2:15 2:30-3:45 3:45-5:15 5:15 5:35 5:45 After Supper 10:00 First Call Reveille Waiter’s Call Assembly Breakfast Campsite Cleanup First Session Second Session Waiter’s Call Assembly Lunch Rest Period Third Session Fourth Session Free Activities Waiter’s Call Assembly Supper Evening Activities Tapps Fishing Permits Fishing is a popular activity with many Scouts. Anyone wishing to fish during the week will need to obtain a Fishing Permit. Permits will be issued at the beginning of the week following a fishing orientation and safety session. The fishing program at Kia Kima is strictly a catch-and-release program. These specially designed fishing licenses are not Wildlife fishing licenses and are in no way connected with fishing activities apart from Kia Kima. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �16 All the stuff to do while you’re at camp Wolf program activities Achievements 1h 5a,b,c,d,e 10b 10c Swim as far as you can walk in fifteen steps Tools for fixing and building Take a nature walk in the woods or visit the Scout Museum with your parent Attend a live program with your parent at the campfire Arena Electives 10c Make an article of American Indian clothing 11c Learn the words of three Cub Scout songs at meals or during the campfire program 14b Learn what to do when you meet strange animals 14d Understand what it means for an animal to have rabies 17a Learn to tie an overhand and square knot 17e Tie two cords together with an overhand knot 18f Take part in two summertime pack events (Resident Camp counts as one event) 18g Learn to identify poisonous plants and what to do if you touch them 19d Know the rules of safe fishing 20b Reviewed boating safety rules at the Aquatics Area 20c Reviewed archery safety rules at the Archery Range Cub Scout Conservation Award (found on page 216 of the Wolf Book) Bear program activities Achievements 5d 10a 11b 11e 12 b 12d 20a 22a,b,c,d Visit the Nature Center If you are a Resident Camper with a parent then you achieved this Reviewed boating safety rules at the Aquatics Area Got a physical examination prior to Resident Camp Went on a nature hike while with a family member Attend the outdoor program at the OA Arena Show how to use and take care of tools Tying it all up Electives 2a 2e 5e 5f 9a 19c 19d Learn how to read a thermometer Learn how to identify three types of clouds Reviewed boating safety rules at the Aquatics area If you rowed in a boat with an adult at camp Make an art craft while at camp Rest by floating in the water on your back for at least one minute Tell what the buddy system means and the basic rules of safe swimming and simple rescue 20a Review archery safety rules at the Archery Range World Conservation Award (found on page 256 of the Bear Book) Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �17 Webelos program activities Please select your activities from the list below. First year Webelos may select up to four activities. Second year Webelos will select 3 activities and will be enrolled in Boy Scout 101 as the fourth activity. Aquanaut – Get ready to get wet! Whether jumping into water over your head, learning to float, or getting the chance to cool off on a hot summer day, you’ll love being an Aquanaut. Naturalist – If you like watching wildlife, then Kia Kima is the place for you. You will get the chance to study creatures and plants in the wild and see much of camp at the same time. Readyman- Don’t Panic! This badge will teach you exactly what to do when an emergency arises. Forester- Identifying trees and learning their uses is part of the job of being a forester. Hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Athlete – This activity badge will give Webelos and opportunity for a little homework. Webelos will record their progress on certain exercises for a period of 30 days. Scouts will also learn what it means to be “Physically fit”. Artist – Do you like to make things? Artist activity badge will give you an opportunity to draw and build! You will use your own creative juices to create masterpieces. Outdoorsman- Outdoorsman Activity badge requirements are fun and give Webelos an opportunity to learn about camping and the out-of-doors. Geologist – Rocks and Minerals and how the earth is put together makes this activity badge exciting and challenging. Sportsman- Develop your skills in the sports world. Learn the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Conservation Award – This special award will give Scouts an opportunity to participate in a small environmental service project. They will also learn how to be “conservation minded” in preserving our natural resources. Boy Scout 101 – This session will be taught to all second year Webelos that attend resident camp. During this session, second year Webelos will work on activities that will prepare them for a Boy Scout troop. Activities may include, pitching a backpack tent, primitive fire making, foil pack cooking, simple knots and much more! 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �18 What to bring to camp Personal equipment What to bring Other than some basic items, different people and packs will bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don’t forget your fishing rod and tackle box. Unit equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • • • • • • • • • • Pack flag Den flags Lanterns Extra plastic Water hose Canteen • • • • • • First aid kits Bow saws Rope Brooms Lawn chairs T-shirts Ice chest full of favorite drinks (water is the best) Camp stove and coffee pot Rank book so things can be signed off at camp Complete Scout uniform Cub Scout/Webelos Resident Camp Leader’s Guide 2009 • • • • • • • • • • • • • • • • • • • • • • • Shorts or long pants Underwear Sun glasses Sweater or jacket Extra shoes or boots Sun tan lotion (sunscreen) Poncho or rain gear Notebook/pencil or pen Watch (very important) Wallet (extra spending money) Washcloth and towel Sun tan lotion (sunscreen) Toilet articles (soap, shampoo, toothpaste, etc., no glass bottles) Flashlight with new batteries Sleeping bag or sheets & blankets Alarm clock (optional) Footlocker or suitcase or backpack Bicycle & helmet (optional) Swim trunks Socks Hat, if desired Camera Insect repellent �19 Tips Tip 1--A daypack (book bag) is recommended to help keep things together while hiking around camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trunks off the other dry items in the pack. Tip 2-- Flip flops are good while in the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries are serious at camp due to the high level of walking and can result in a trip home—or worse—to the hospital. Tip 3-- Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4-- With the heat and humidity of June, it would be advisable to have a change of clothing for each day of the week. What not to bring Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, tape players, electronic games and other electronic devises not be brought to camp. Resident camp is an outdoor experience, and these items are not appropriate to that experience. Finally, alcoholic beverages of any kind are strictly prohibited at camp. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �20 Twilight & free time activities Stuff you can do in the (almost) dark There is plenty for packs and individual Scouts to do at resident camp in the hours between Vespers and Taps. Some activities have been scheduled by the resident camp staff, and are open to all Scouts and leaders. Others may be done by the pack as a whole. See your Commissioner for more details. If you want to go beyond the confines of the established camp, several hiking trails are available. Be sure two adult leaders in the pack go with you, using the buddy system. Hike in groups of at least three Scouts and leaders. And if you’d just as soon be all wet, the Aquatics area offers free boating (and an occasional free swim). Check with the Aquatics staff to find out the requirements for taking out a boat, or talk to your Commissioner. Other activities such as BB shoots, climbing, archery, waterslide, Iceberg, games, and crafts may be available as well. Information about special activities will be distributed at leaders’ meeting, or again, ask your Commissioner. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �21 Check out Coming and going The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the week to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Building with our staff, while being accompanied by an adult from the pack to authorize the departure. Troop leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout’s well being and protection, the Cubmaster should contact the Resident Camp Director. Leaders wishing to visit town for supplies should sign out at the Administration Buidling. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �22 Check-out The checkout procedure will begin on Wednesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Activity records and health forms will be given to each unit at the concluding breakfast assembly. After breakfast, the pack will return, with the pack guide, to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The pack guide and Cubmaster will conduct another inventory to make sure that no equipment has been misplaced or damaged during the week. Borrowed equipment will be returned to the Quartermaster, and the pack guide will inspect the site to be certain that it is clean. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp. The check-out process at a glance Paperwork The pack will receive a packet at breakfast containing health forms and program materials. Review this before you leave to make sure that it is all correct, and that it all belongs to your pack. Campsite Return to the campsite with your pack guide. Pack up all your gear and clean up the site one last time. Remember that other units will be using this site in future weeks. Trash Bag up all trash and take it to the dumpster on the way out. Quartermaster Return any borrowed equipment before you leave camp. Administration Building Before leaving camp, stop by the Administration Building to take care of any last-minute paperwork, settle any debts, and take care of any other business. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �23 How to get to Camp Kia Kima 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �24 Cub Scout/Webelos Resident Camp Leader’s Guide 2009 �25 Notes Use this space for all those last-minute reminders you’ll neet to make yourself. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Dear Leaders, Resident Camp for 2009 will be held on May 30th - June 2nd and June 3rd – June 6th. In 2008 we saw a 40% growth in leaders Cub Scout camp and we expect similar growth in 2009. In 2009 we will continue with two separate resident camp sessions for your convenience. You may choose which three day session you would like to attend. This leader’s guide was assembled and organized to help you plan a successful summer camping experience for every boy in your pack. As you can see, there is truly something for everyone, each boy is welcome at Kia Kima, and in face, these boys are why we are here, standing ready to help guile you in your summer camping efforts. We hope each boy in your unit gets every opportunity to attend this year’s camp. I encourage you to get fully involved in this year’s theme: “Kia Kima and the Crystal Crusade”. Many packs will come to camp equipped with props, costumes, table decorations and many more spirit items that reflect this theme. This will only add to the rich experience that will be provided. On behalf of the Chickasaw Council and the entire Kia Kima staff, we look forward to seeing you at camp this summer! In Scouting, Drew Armstrong Director of Support Services Table of contents Camp Fees & Reservations page 2 Safety & Registration Procedures page 3 Registration Medical forms In case of an emergency Fire safety General Information Correspondence Transportation & parking Check in Trading post Visitors Program Information Daily Schedule Wolf, Bear & Webelos Resident Camp Daily Schedule All the stuff to do while at camp Webelos program activities What To Bring To Camp What to bring Unit equipment Personal equipment Tips What not to bring 3 4 4 5 page 7 8 8 9 12 13 page 16 14 14 15 16 17 page 18 18 18 18 19 19 Twilight and Free Time Activities page 20 Check Out page 21 Coming & going CheckOut CheckOut process at a glance Maps 21 22 22 pages 23 & 24 2 ! Camp Fees & Registration Campsite requests can be made by filling out the camp application and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. Camp fees The resident camp fee is $120.00. The camp fee includes a camp patch and t-shirt for each Scout. Please note that we Resident Camp Fee Schedule Cub Scouts $120.00 Webelos $120.00 Leaders $ 75.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Packs are required to make a deposit of $25.00 per Scout before March 15th. An additional $50.00 is due before May 15th, and the remaining $45.00 should be paid after arriving at resident camp. can not offer refunds for Scouts who leave camp early. A portion of the fee is due with each step of registration. The first payment is due with the Pack Count Form which allows us to plan for the size of each pack. Packs are required to make a payment of $25.00 per Scout by March 15th. It is possible to add Scouts after this with permission from the Resident Camp Director. This $25.00 payment is nonrefundable, but will be used as payment toward the camp fee. The next payment is due with the second step. An additional $50.00 deposit per Scout is due with Financial Preregistration Form and is due by May 15th. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders’ fees are due by check-in. Please allow plenty of time for mailing or bring them with you in person. The Financial Summary Form will assist you in figuring the amount due. Detailed instructions of the registration process are included in the Registration Packet. The registration packet is seperate from this booklet. 3 Safety & Registration Procedures ! Packs should plan to arrive at Kia Kima for resident camp between 1:00 PM and 3:00 PM on the opening day depending upon your session. Registration Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed. Additional help, along with last minute updates and tips can be found on our website at www.kiakima.com. to the differences between the activity badges offered. 3. Cub Scouts will be assigned walking groups (generally no more than 15 per group) and will participate in a pre-structured program. Operation Hours – After May 25th, the camp will be in operation and staff will be available in the office to answer any of your questions. Please use the number in the table on page below. Confirmation & Changes Resident Camp address When we receive your program registration materials from step 3, we will send you an email that will include a username and password for our online registration system. This system will be used to register your pack’s first and second year Webelos for camp activities. The following steps should be followed: Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 Phone: 870-257-4935 Fax: 870-257-4714 E-mail: director@kiakima.com 1. Webelos will be registered individually but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webelos will be permitted to attend a class without an accompanying adult. 2. Webelos may register for any of theWebelos activities. Leaders should pay special attention Service Center address Chickasaw Council 171 S. Hollywood Memphis, TN 38112 901-327-4193 Fax: 901-327-2010 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 4 Medical Forms All Scouts and leaders attending camp must have a physical examination before coming to camp, and must have the proper medical form completed. Scouts and leaders must have an annual examination. The examination must be by a physician licensed to practice medicine. Youth participants and adults under the age of 40 should use the Personal Health and Medical Record—Class 3 (no. 34412). These forms are available in your Registration Packet—please make copies for your pack or pick them up at the Dunavant Scout Center. Please use the most current version of each form. Older versions of the medical forms cannot be accepted. Each Scout and leader will have a health recheck after his arrival as part of the check-in procedure. The pack’s medical forms will be kept on file for the week with the camp’s Health Officer. They will be returned to the Cubmaster at the end of the week. Adult leaders who will be in camp for less than 72 hours are not required to have a complete physical; however, a personal examination Please make arrangements for physical examinations before summer camp. Any Scout or leader who does not have a completed health form—including the examination-will be restricted from all camp activities until an examination has been given. There are no provisions for an examination to be given at camp. Also, make sure that each health form has been signed by all parties in the appropriate places. Please keep a copy of each Scout’s physical for your records. Safety While we want every Scout to have a fun and exciting stay at resident camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and safe experience. In case of accident or emergency health history (Class 1 medical form) is still required. Even if a leader is arriving late in the week all efforts should be made to have that person’s health history with the pack during check-in, so that the health officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to resident camp, and they were not able to give the health forms to the leader before camp, then they will need to give these forms to the Health Officer upon arrival in camp. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Kia Kima has a Health Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. In addition, Kia Kima has a working arrangement with physicians in Hardy for the treatment of more serious cases. If this kind of treatment is required, the Scout’s parents will be notified by telephone, and their wishes concerning treatment will be respected. If such a trip is required, we ask that one of the Scout’s leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. At the health recheck, the camp reserves the right to refuse admittance to any Scout or leader who, in the opinion of the Camp 5 Director and Health Officer, has any Dangerous Wildlife physical or medical problem that could present a hazard to himself or Kia Kima is a Wilderness Setting. While others. If a Scout or leader has any visiting the out-of-doors, it is common to encounspecial medication, it may be kept in ter various forms of wildlife. Dangerous wildlife at the Health Lodge. Kia Kima could include, venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare but precautions should be taken. We Fire Safety will list a few tips to keep you comfortable at camp. Kia Kima has a fire and emergency alarm system. This system will be explained at the leaders’ meeting on the first evening you are in camp, and a test of the system will be conducted early in the week. Some fire fighting equipment (rakes, shovels, fire buckets) is available in each campsite, or from the Quartermaster. If there is an emergency, this equipment will be used by members of the camp staff. This equipment is not to be used by Scouts; Scouts do not fight fires under any circumstances. Under no circumstances shall flames of any kind be used in any tent. If a Scout or leader plans Camp rules & hints to utilize a personal tent for lodging, they should have the tent labeled • No riding in the back of trucks. All Scouts riding in a vehicle should have a seat belt and “NO Flames in Tents.” This can be be fastened in. stenciled on the tent or on a place card in front of the tent. Flashlights • Throwing things at camp, like rocks and sticks, is not permitted, especially around the lake area or battery-powered lanterns-which and along the creek banks in camp. do not pose the threat of fire or asphyxiation-are the only acceptable • Running in camp should be limited to the open fields and play areas. Kia Kima does not have light for use in tents. many flat or level areas on which to run. Roadways and paths are not designed for running. • No open-toed shoes like flip flops or sandals Liquid & LP Fuels except in the shower facility. Liquid-fueled equipment (kerosene, gasoline, white gas, etc.) • Bare feet are limited to three places: behind the fenced-in area at the waterfront, in the is to be used only by adults. Lanterns shower, and in the bed. At all other times, you or stoves may be used at campsites, should have your shoes on. under adult supervision. Empty • The buddy system means two or more Scouts propane cylinders should be taken go everywhere in camp together. Cubs and home with the pack and not placed Webelos should be aware of where their buddy in fireplaces or trashcans, as they is at all times. may explode when heated. 2009 ! If a Scout or leader plans to utilize a personal tent for lodging, they should have the tent labeled “NO Flames in Tents.” This can be stenciled on the tent or on a place card in front of the tent. ! Nof riding in the back of trucks. For insurance reasons, Scouts are not permitted to ride in the beds of pickup trucks. Cub Scout/Webelos Resident Camp Leader’s Guide 6 • • • • • • • Scouts should not be sent to the campsite alone, or on any trip out of a leader’s view without a buddy or a leader. Camp is a big place and Scouts often get turned around while walking a common trail, even if they have traveled that way many times before. Any campfire started in the campsite should be completely extinguished before leaving the site for any reason. Unattended fires in camp can be very dangerous. Try to keep knife use to a minimum. Open knives in crowded areas and walking with an open knife pose great dangers. Individuals who have knives should be considerate of others and use those knives safely. Please do not cut live trees, no matter how big or small they are. Walking sticks are sold in the camp Trading Post, or may be made from limbs or trees that are already dead and down. Please do not disfigure the trees, bushes, or shrubs. If you dig holes for any reason, please fill them up when you are finished. Leaving open holes in activity fields and campsite areas poses a tripping hazard. Please do not hang wet clothes inside your tent. Also, do not attach clotheslines to the tent, as these put stress on the tent and can cause it to fall down. Clotheslines in campsites should be hung with colored or white cord and as high off the ground as possible to avoid Scouts or leaders walking into them. Please remove any clotheslines that you hang up before leaving camp. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 7 ! Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. General Information Leaders in camp All units are required to have at least two adult leaders in camp at all times. Cub Scout packs must also have a 5 to 1, boy to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. This policy is required by the Chickasaw Council. All leaders must be registered members of the BSA, and must meet the qualifications for the leadership position in which they serve. The unit leader must be at least 21 years of age. Any additional leaders must be at least 18 years of age. Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp must meet all of the above requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your pack’s stay at camp. Rotation of leaders can give way to situations that are not conducive to the positive influences of a stay at resident camp. The unit leader and one assistant may attend camp at no charge. Additional “leader-space” is $75.00 for the week. Each leader-space provides meals, tentage, and an official resident camp patch. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying different parts of the week. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one leader-space and pay only $75.00. They will, however, only receive one patch for the one leader-space. Additional patches are available for the purchase from the Trading Post. The general rule is that the unit needs to pay for the maximum number of leaders staying in camp at any one time. If, however, additional leaders will be in camp for only one or two days and do not wish to pay for the entire week, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of leaders to Scouts may be contacted by our Administrative staff to ensure enough tent space for everyone. 2009 ! The unit leader and one assistant may attend camp at no charge. units bringing a minimum of 5 Scouts will receive credit for two free leaders. Cub Scout/Webelos Resident Camp Leader’s Guide 8 Correspondence All resident camp correspondence and registration material should be sent to the Council Office until the middle of May. All correspondence should then be sent directly to camp. The addesses for both locations are listed on page 3. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than two weeks prior to your arrival at camp. Fax and email service is available 24 hours a day for your convenience. Registration Procedures Step 1 Submit the Resident Camp application along with a $50 deposit to secure your campsite at Kia Kima. Please keep in mind that some sites may already be taken. Step 2 By March 15, secure a deposit of $25 per Cub Scout planning to attend summer camp. Payments can be made online (payments cannot come from individual families. Please pay as a group) or at the Scout office. Fill out the corresponding paperwork either online or in the registration packet. Step 3 By May 15th, submit your second individual deposit of $50 per Scout to the Scout office. This can also be paid online. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to take. Cub Scouts will be registered as either Bears or Wolves. Submit your t-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-shirt. Packs that do not submit T-shirt sizes may purchase them in the trading post. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Transportation & parking Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer—whether it is covered or uncovered—is against the policy of the Boy Scouts of America, as well as poor judgment. In addition, units visiting Kia Kima from other councils are responsible for attaining the appropriate tour permits. Parking is provided at the camp entrance for leaders and visitors. The main parking area is the area between the main gate and the Administration Building. Vehicles are not to be parked in the campsite during the week. Packs are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. In addition, there are some localized parking areas provided for unit vehicles that may be more convenient for some campsites. These areas are marked on the camp map at the end of this guide. To keep traffic in camp to a minimum, only camp vehicles will be allowed. Pack vehicles will be permitted into camp during check-in and check-out for the purposes of loading and unloading of personal and pack equipment. While driving in camp, please observe the camp speed limit of 7 miles per hour. No vehicles will be allowed to operate in camp or be parked in the campsite after check-in without permission of the Resident Camp Director. 9 Arriving Packs should plan to arrive at Kia Kima between 1:00 p.m. and 3:00 p.m. on your opening session day depending upon your session. No one will be available to handle early arrivals. Check-in The first thing the Cubmaster should do is report to the Administration Building with an assistant, where they will meet the camp administrative staff. At that time, the Cubmaster should have a final count of Scouts and leaders, Scout schedules, and any unpaid fees as determined on the Financial Summary form. The assistant should have the pack’s medical forms and written explanation for any boy who needs special medical treatment. A pack guide will be assigned to assist the unit through the check-in process. The guide and the assistant leader will take the unit to the Training Center for the health recheck. The assistant leader should bring the medical forms and, if swim checks were completed prior to camp, the Swim Check form. Everyone, youth and adult, must have a current health form. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag will be issued for each person with a health form. The health recheck will be going on at the same time the unit leader is registering in the Administration Building, so all members are encouraged to arrive at camp at the same time. The Cubmaster should account for any Scout or adult who will arrive late. Camp tour The pack guide will take the unit to the campsite. All personal and unit equipment will be unloaded, and vehicles returned to the parking area. The pack guide and the unit leader will take an inventory of all equipment in the campsite. If any equipment is damaged or missing (holes in tents, missing fire buckets, etc.) the pack guide will note it and report it. The pack guide will also report the number of tents in the site to ensure that each person has a place to sleep. Scouts and leaders need to prepare for the camp tour soon after arriving at the campsite. There will be time to settle in after the camp tour. Scouts that did not complete swim checks prior to camp will need to change into swim trunks for the camp tour. Remember that a shirt, and shoes with covered heel and toe, must be worn while in camp. The pack guide will take the pack on a tour of camp, pointing out camp landmarks and the various program areas. There are a couple of required stops, such as the Aquatics area, and the Dining Hall. Even if the pack has completed swim checks prior to camp, they still must visit the Aquatics area for safety procedures. It is also a good idea to stop by the Quartermaster to pick up a fireguard chart and other equipment you may need in your campsite. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout uniform is required for all evening meals and campfires. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 10 Tentage Leaders’ meetings A meeting of key leaders will be held on the opening day after vespers at the Chapel. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Also, an opportunity will be provided to answer questions. In addition, leaders’ meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. The daily newsletter will be distributed at this meeting. Quartermaster In addition to what is in the campsite, the camp provides equipment through the camp Quartermaster. The Quartermaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools and American flags are available for checkout. These items must be returned-clean and in good condition-before the pack checks out. Packs are welcome to bring their own items (as listed above) from home. Generally speaking, all packs will be housed in standard twoperson wall tents. These tents have wooden floors with steel beds and vinyl covered mattresses. If your pack wants to bring its own tentage to camp, this is permitted. Two-deep leadership rules still apply and adults cannot stay in tents with Scouts. The only possible exception is when a parent stays in the tent with their son. If your pack chooses to bring a portion of its own tents, please be sure that you communicate this to the resident Camp Director, as space for these tents can become a consideration. If a Scout or leader plans to utilize their own tents for lodging, they should have the tent labeled “NO Flames In Tents.” This can be stenciled on the tent or on a place card in front of the tent. Uniform The official Cub Scout summer field uniform is recommended for wear by both youth and adults while in camp. This uniform-commonly referred to as Class A uniform-is to be worn to supper each evening and to campwide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting t-shirt and may be worn at all other times during camp. Since the uniform is worn so much, here are a few tips to help it stay fresh longer: • Don’t wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide Cub Scout/Webelos Resident Camp Leader’s Guide 2009 11 • (if worn) in the same place each time so they won’t get lost. It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all week. Dining Hall With everyone visiting three times a day, the dining hall is the most popular place in camp. Before each meal, packs line up in formation on the parade ground outside of the dining hall. The Officer of the Day, from the staff, will take roll call of the packs, lead grace, and at the morning and evening meals, lead the flag ceremony. Scouts and leaders should wear their complete Scout uniform to supper to retire the colors. After the meal, the Officer of the Day usually has some important announcements for the camp. We ask that all Scouts remain in the dining hall until dismissed by the staff. The waiter system is used in the dining hall for setting the tables and cleaning up after meals. It is important to stop at the dining hall during the camp tour for a demonstration of how the waiter system works. Some people have special dietary needs. We will work the best we can in accommodating these needs with the food that we have available. Dietary supplements should be brought from home for specific dietary requirements. Commissioner Staff After your pack guide finishes helping you check in, you probably won’t see him in your campsite again until you check out. That is okay because we have a staff member with the fulltime job of taking care of your needs during the week. That staff member is your Commissioner. The Commissioner staff will stop by the campsites each day to visit and will make sure you have all the supplies and equipment that you need. If there is something broken or missing in your site, they will work to see that it is fixed or replaced. You can also meet with your Commissioner at the morning leaders’ meeting. In addition, Commissioners are knowledgeable about the program and can answer questions or help you plan pack activities. A FEW HELPFUL TIPS FOR A COMFORTABLE AND SAFE CAMPING EXPERIENCE ♦ Wear closed-toed shoes ♦ Use insect repellents contain ing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 12 Showers and Facilities Telephone Hot showers are available at the central & east showerhouse. The central showers accomodate adult males, females and youth. In order to adhere to youth protection policies, adults are not allowed to take showers with youth under any circumstances. Dedicated showers for female Scouters are located at the central & east shower facility. Some campsites have built-in cold showers. A telephone is located outside the Administration Building. It is the only telephone available for Scout use. We discourage the continued use of the telephone by Scouts. Not only does it take him away from the camp program, it runs up his parents’ phone bill. Should someone at camp need to be contacted, the telephone number is 870-257-4935. This Trading Post telephone is located in the camp The Trading Post-located in the middle of office and is manned from 9:00 a.m. camp-stocks a variety of items, such as camp until 5:00 p.m., with the exception of memorabilia (patches, mugs, t-shirts, etc.), program lunch. There may be a staff member supplies and concession items. The Trading Post is in the office in the evening or at other open during the day and evening, except at meals times as well. Please note, however, and during campwide activities. It is a popular place that this is the camp’s business phone for Scouts and leaders to get a snack and relax. and parents will not be able to talk Visa and MasterCard are accepted; however, ATM to their children. The staff member and debit cards are not. will take a message and deliver it at the next meal. Emergency messages, of course, will be delivered as soon as possible. Lost & found A central lost and found area is located at the Trading Post. If you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, the Aquatics area has a small lost and found area. At the end of resident camp, all lost and found items will be boxed and stored. After camp closes for the summer, lost and found items will be kept until November 1. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 Postal mail Scouts may receive mail at camp. Please send mail addressed as follows: Scout’s Name and Pack Number Address of camp Please be sure to include the Scout’s pack number on all mail; this will make it much easier to route the mail to the proper recipient. Also include a return address on all mail in case a letter arrives at camp after the Scout has left. Mail service is dependable, but it is recommended that mail not be sent to camp later than the day the pack checks into camp. For such a short session as resident camp, it is recommended 13 that parents mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. Any letters or packages that contain currency or valuables should be insured. Electronic mail Scouts may also receive email while at camp. All email will be printed and delivered to the pack mailboxes with regular mail and messages. Email should be addressed as below with the “#” a list of what to bring to camp and helpful hints; after symbol replaced with the actual pack camp, they can see the pictures of their week at camp. number. The Scout’s name should be in the subject line. Our pack email Visitors address is packs@kiakima.com. To: Pack# Subject: Scout’s Name Please do not send forwarded messages, attachments, Internet sites, or multimedia or excessively large email messages. These messages are filtered and will not be delivered. Email is a service provided for parents and friends to send messages to people during their stay at camp. This service is not intended for business use nor is it guaranteed delivery or privacy. The official Internet site for resident camp and for Kia Kima Scout Reservation provides the latest updates about preparing for camp. This is an excellent resource for parents, leaders and Scouts. www.kiakima.com Leaders will find information about summer camp, registration and last-minute updates. It is also a convenient way to submit last-minute schedule changes before coming to camp. Parents will be able to find out how to send mail or email to their son during the week. Scouts can find Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Arriving after activities have started may cause visitors to wander around camp for hours before connecting with their party. Scouts will be involved in sessions until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately 9:30 p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night’s sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the camp-wide speed limit is 7 mph. If desired, visitors may eat in the dining hall. Visitors may purchase tickets for their meal from the Administration Building as they enter camp. The meal price is reasonable and the meals are served on a regular schedule. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. In addition, they should notify their Scout’s Cubmaster, who will make arrangements with the dining hall manager. Visitors at any time should check in at the Administration Building. There are no facilities at Kia Kima to allow visitors to stay overnight. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 14 Program Information Daily Schedule Vespers & chaplain Each day follows the same schedule shown on page 15. The schedule for Saturday’s and Wednesday’s may vary for check-in and check-out. On opening and closing day the evening activity is a campwide campfire in the campfire arena starting at 8:30 p.m. Everyone in camp is expected to attend and wear his or her Scout uniform. There are a variety of activities available to choose from on the remaining evenings. Vespers is a short fellowship service held on the first evening of camp. Vespers is held in the Chapel, located above the campfire arena. Everyone is encouraged to attend. Members of the Commissioner staff will conduct Vespers services, with assistance from visiting clergy. In addition, they can provide assistance with homesick Scouts. Scouts and units may volunteer to assist with Vespers during the week. Scouts who are working on a religious award are especially encouraged to do so. Wolf, Bear & Webelos Please realize that the age and rank of each Scout in your pack needs to be carefully examined before registering for programs. Take a close look at the Program Pre-registration form and be sure to register your Scouts for the correct program for resident camp. In other words, think now as if you are in June, 2009 already. Your current Tiger Cubs will now become Wolves. Wolves become Bears and so forth. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 15 Resident camp daily schedule Campfires Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday night will feature grand opening campfires for each session. It will kick off the week with an exciting beginning. Songs, cheers, stunts, and the chance to meet the whole staff will be just a few of the treats in store. On Monday and Friday night, we will have our closing campfires. Awards and many neat activities are also planned for these campfires. Visitors are encouraged to attend these campfires. All campfires start at 8:30 p.m., and should conclude around 9:15 p.m. Any visitors in camp should plan to depart after the campfire show has ended. Packs that wish to do a skit for this special closing campfire are encouraged to do so. The number of skits will be limited, due to the campfire length, therefore, check with the Program Director when you arrive at camp. Skits or stunts that throw water or that do not follow the good spirit of Scouting will not be used. Packs should practice their skits during their week of camp, so plan early. 6:55 7:00 7:15 7:30 7:45 8:00-8:45 8:45-10:00 10:15-11:30 11:35 11:45 12:00 12:30-1:00 1:00-2:15 2:30-3:45 3:45-5:15 5:15 5:35 5:45 After Supper 10:00 First Call Reveille Waiter’s Call Assembly Breakfast Campsite Cleanup First Session Second Session Waiter’s Call Assembly Lunch Rest Period Third Session Fourth Session Free Activities Waiter’s Call Assembly Supper Evening Activities Tapps Fishing Permits Fishing is a popular activity with many Scouts. Anyone wishing to fish during the week will need to obtain a Fishing Permit. Permits will be issued at the beginning of the week following a fishing orientation and safety session. The fishing program at Kia Kima is strictly a catch-and-release program. These specially designed fishing licenses are not Wildlife fishing licenses and are in no way connected with fishing activities apart from Kia Kima. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 16 All the stuff to do while you’re at camp Wolf program activities Achievements 1h 5a,b,c,d,e 10b 10c Swim as far as you can walk in fifteen steps Tools for fixing and building Take a nature walk in the woods or visit the Scout Museum with your parent Attend a live program with your parent at the campfire Arena Electives 10c Make an article of American Indian clothing 11c Learn the words of three Cub Scout songs at meals or during the campfire program 14b Learn what to do when you meet strange animals 14d Understand what it means for an animal to have rabies 17a Learn to tie an overhand and square knot 17e Tie two cords together with an overhand knot 18f Take part in two summertime pack events (Resident Camp counts as one event) 18g Learn to identify poisonous plants and what to do if you touch them 19d Know the rules of safe fishing 20b Reviewed boating safety rules at the Aquatics Area 20c Reviewed archery safety rules at the Archery Range Cub Scout Conservation Award (found on page 216 of the Wolf Book) Bear program activities Achievements 5d 10a 11b 11e 12 b 12d 20a 22a,b,c,d Visit the Nature Center If you are a Resident Camper with a parent then you achieved this Reviewed boating safety rules at the Aquatics Area Got a physical examination prior to Resident Camp Went on a nature hike while with a family member Attend the outdoor program at the OA Arena Show how to use and take care of tools Tying it all up Electives 2a 2e 5e 5f 9a 19c 19d Learn how to read a thermometer Learn how to identify three types of clouds Reviewed boating safety rules at the Aquatics area If you rowed in a boat with an adult at camp Make an art craft while at camp Rest by floating in the water on your back for at least one minute Tell what the buddy system means and the basic rules of safe swimming and simple rescue 20a Review archery safety rules at the Archery Range World Conservation Award (found on page 256 of the Bear Book) Cub Scout/Webelos Resident Camp Leader’s Guide 2009 17 Webelos program activities Please select your activities from the list below. First year Webelos may select up to four activities. Second year Webelos will select 3 activities and will be enrolled in Boy Scout 101 as the fourth activity. Aquanaut – Get ready to get wet! Whether jumping into water over your head, learning to float, or getting the chance to cool off on a hot summer day, you’ll love being an Aquanaut. Naturalist – If you like watching wildlife, then Kia Kima is the place for you. You will get the chance to study creatures and plants in the wild and see much of camp at the same time. Readyman- Don’t Panic! This badge will teach you exactly what to do when an emergency arises. Forester- Identifying trees and learning their uses is part of the job of being a forester. Hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Athlete – This activity badge will give Webelos and opportunity for a little homework. Webelos will record their progress on certain exercises for a period of 30 days. Scouts will also learn what it means to be “Physically fit”. Artist – Do you like to make things? Artist activity badge will give you an opportunity to draw and build! You will use your own creative juices to create masterpieces. Outdoorsman- Outdoorsman Activity badge requirements are fun and give Webelos an opportunity to learn about camping and the out-of-doors. Geologist – Rocks and Minerals and how the earth is put together makes this activity badge exciting and challenging. Sportsman- Develop your skills in the sports world. Learn the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Conservation Award – This special award will give Scouts an opportunity to participate in a small environmental service project. They will also learn how to be “conservation minded” in preserving our natural resources. Boy Scout 101 – This session will be taught to all second year Webelos that attend resident camp. During this session, second year Webelos will work on activities that will prepare them for a Boy Scout troop. Activities may include, pitching a backpack tent, primitive fire making, foil pack cooking, simple knots and much more! 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 18 What to bring to camp Personal equipment What to bring Other than some basic items, different people and packs will bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don’t forget your fishing rod and tackle box. Unit equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • • • • • • • • • • Pack flag Den flags Lanterns Extra plastic Water hose Canteen • • • • • • First aid kits Bow saws Rope Brooms Lawn chairs T-shirts Ice chest full of favorite drinks (water is the best) Camp stove and coffee pot Rank book so things can be signed off at camp Complete Scout uniform Cub Scout/Webelos Resident Camp Leader’s Guide 2009 • • • • • • • • • • • • • • • • • • • • • • • Shorts or long pants Underwear Sun glasses Sweater or jacket Extra shoes or boots Sun tan lotion (sunscreen) Poncho or rain gear Notebook/pencil or pen Watch (very important) Wallet (extra spending money) Washcloth and towel Sun tan lotion (sunscreen) Toilet articles (soap, shampoo, toothpaste, etc., no glass bottles) Flashlight with new batteries Sleeping bag or sheets & blankets Alarm clock (optional) Footlocker or suitcase or backpack Bicycle & helmet (optional) Swim trunks Socks Hat, if desired Camera Insect repellent 19 Tips Tip 1--A daypack (book bag) is recommended to help keep things together while hiking around camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trunks off the other dry items in the pack. Tip 2-- Flip flops are good while in the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries are serious at camp due to the high level of walking and can result in a trip home—or worse—to the hospital. Tip 3-- Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4-- With the heat and humidity of June, it would be advisable to have a change of clothing for each day of the week. What not to bring Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, tape players, electronic games and other electronic devises not be brought to camp. Resident camp is an outdoor experience, and these items are not appropriate to that experience. Finally, alcoholic beverages of any kind are strictly prohibited at camp. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 20 Twilight & free time activities Stuff you can do in the (almost) dark There is plenty for packs and individual Scouts to do at resident camp in the hours between Vespers and Taps. Some activities have been scheduled by the resident camp staff, and are open to all Scouts and leaders. Others may be done by the pack as a whole. See your Commissioner for more details. If you want to go beyond the confines of the established camp, several hiking trails are available. Be sure two adult leaders in the pack go with you, using the buddy system. Hike in groups of at least three Scouts and leaders. And if you’d just as soon be all wet, the Aquatics area offers free boating (and an occasional free swim). Check with the Aquatics staff to find out the requirements for taking out a boat, or talk to your Commissioner. Other activities such as BB shoots, climbing, archery, waterslide, Iceberg, games, and crafts may be available as well. Information about special activities will be distributed at leaders’ meeting, or again, ask your Commissioner. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 21 Check out Coming and going The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the week to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Building with our staff, while being accompanied by an adult from the pack to authorize the departure. Troop leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout’s well being and protection, the Cubmaster should contact the Resident Camp Director. Leaders wishing to visit town for supplies should sign out at the Administration Buidling. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 22 Check-out The checkout procedure will begin on Wednesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Activity records and health forms will be given to each unit at the concluding breakfast assembly. After breakfast, the pack will return, with the pack guide, to the campsite to pack their gear and clean up the site. Vehicles will be allowed in camp to load personal and unit equipment. The pack guide and Cubmaster will conduct another inventory to make sure that no equipment has been misplaced or damaged during the week. Borrowed equipment will be returned to the Quartermaster, and the pack guide will inspect the site to be certain that it is clean. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp. The check-out process at a glance Paperwork The pack will receive a packet at breakfast containing health forms and program materials. Review this before you leave to make sure that it is all correct, and that it all belongs to your pack. Campsite Return to the campsite with your pack guide. Pack up all your gear and clean up the site one last time. Remember that other units will be using this site in future weeks. Trash Bag up all trash and take it to the dumpster on the way out. Quartermaster Return any borrowed equipment before you leave camp. Administration Building Before leaving camp, stop by the Administration Building to take care of any last-minute paperwork, settle any debts, and take care of any other business. Cub Scout/Webelos Resident Camp Leader’s Guide 2009 23 How to get to Camp Kia Kima 2009 Cub Scout/Webelos Resident Camp Leader’s Guide 24 Cub Scout/Webelos Resident Camp Leader’s Guide 2009 25 Notes Use this space for all those last-minute reminders you’ll neet to make yourself. 2009 Cub Scout/Webelos Resident Camp Leader’s Guide  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2009 Title A name given to the resource 2009 Kia Kima Cub Camp Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Jim Charbonnet Cub Scouts Leaders Guide